HomeMy WebLinkAboutMinutes_ARTAB_01.20.2010Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
Wednesday, January 20, 2010
Present: Charles Aguillon, Jane Paden, Penny Plueckhahn, Steve Proesel, Georgene Richaud,
Mandy Solin
Absent: Melanie Dunham
Staff Present: Eric Lashley, Library Director, Judy Fabry, Library Administrative Assistant
Others Present: Lynette Wallace of Lynette Wallace Productions, LLC; Dar Richardson
A. Chair Charles Aguillon called the meeting to order at 3:09 p.m.
B. There were no announcements regarding upcoming events
C. There were no citizens wishing to address the Board.
D. Consideration and approval of minutes of last meeting
Georgene moved to accept the minutes as distributed, seconded by Penny. Steve said he would
vote to accept as distributed as long as these minutes contain a clarification about a sentence in
the minutes from the November meeting• "Penny said she had spoken recently with Steve and
that he seemed to feel uncomfortable working on the sculpture project because he knows so
little about it." Steve indicated he hadnot been intimidated by working on the project and that
the reason he had cancelled the meeting with Penny was due to his wife's surgery on the same
day. The Board passed the motion unanimously.
E. Consideration of and possible action on
1 Lynette Wallace presentation on behalf of Art in the Square — Charles Aguillon.
Lynette Wallace who organized and put on Art in the Square, October 16 & 17, 2009,
presented the Board witha check for $1200, which represented the amount left from
sponsorship income after the bills for the event were paid. She suggested that next year the
Board might want to solicit sponsorships directly andthen pay her for the cost of tents.
Charles suggested that an item should be placed on the Board's agenda for February that
will allow discussion about how the Board could facilitate logistics for the 2010 Art in. the
Square event.
2. Presentation to Council of Board's recommendation for funding sponsorship grants, January
26, 2010 — Charles Aguillon.
Charles said that he and Eric would do a very brief presentation to Council since the
background information about the granting process is outlined in the agenda packet. He
encouraged all Board members to attend the Council meeting and asked Judy to contact the
Georgetown arts organizations to let them know that the grant awards would be announced
at this meeting.
After the grant amounts have been approved, Judy will send official notification of the grants
to the grantees. Charles will follow up with a letter suggesting ways to let the Council know
how important the grant is to their organizations.
3. Presentation to Council of Board's interest in applying to the Texas Commissionon the Arts
for a. Cultural District designation for Georgetown - Charles Aguillon
Eric passed out a summary of information about applying for Cultural District Designation,
which has been made a part of these minutes. Eric reported that he and Charles had had
lunch with Cari Miller (Convention and Visitors Bureau) and Shelly Hargrove (Main Street)
regarding applying to the Texas Commission on the Arts for Cultural District Designation
for Georgetown. they had a number of questions about the process and the designation that
Eric and Charles could not answer Shelly said she would contact people she knows in
communities that have the designation to learn more about the program.
Board members expressed some skepticism about the value of the designation and
considerable discussion followed about the pros and cons of initiating the process at this
time. Ultimately, Penny made a motion, which was seconded by Georgene, to postpone
applying for the designation until 2011. The Board passed the motion unanimously and
Charles asked to have this topic become a permanent item on all Board agendas in the
coming months.
Eric agreed to invite Mark Thomas, director of economic development for Georgetown, to
speak to the Board about how arts and culture can be incorporated into economic
development.
4. Feedback to organizations regarding their grant applications — Judy Fabry.
The Board agreed on four points that should be conveyed to all applicants: (1) thanks for
applying and bearing with the Board through what became a learning experience for all
concerned; (2) the Board wants suggestions from the grantees about how the application
process could be improved; (3) future applications must contain all required documentation
and each document should be clearly labeled (4) future applications must be typed, and the
Board will facilitate that by creating editable PDF documents.
The Board members agreed that the application from the Williamson Museum was
particularly well done and they would like Chris Dyer to speak at next year's grant
orientation meeting to describe how he structures grant applications.
Georgene said that as her parting work for the Board, she will draft revised sponsorship
grant guidelines and the application form, incorporating the changes the Board talked about
m this meeting.
5. Contract and reportmg requirements for grant recipients -Judy Fabry
Judy asked for feedback about the draft final report form that she sent to the members in
their agenda packets. Suggestions included
asking whether the grantee used local vendors to promote their event and if so, who.
Cultural District Designation
Sayan cities currently have the Cultural District designation:
Lubbock, Denison, Winnsboro, San Angelo, Huntsville, Austin, and McAllen
S LU1 !TRIM icapalitiesand nunorofit Ur yal IFLNiiiuris were gianted Cultural Distriet
designation in 2009.
Requirements of the Program
i. Lettee of intent due January 30
2. Application due June 1, which includes:
a. 3— 6 month Community Cultural Assessment
P. Map rot C&iltriral District
c. Level of Community Support
d. Management Structure — Manager. Budget. Committee Structure
e, Presence of willoral Assets
I. Incentives and ColtabLrations
g. Plan for Developing and Sustaining the Cultural District
h. Attachments — photo, letters of support, °Culture LDiatrict Budget
Community Cultural Assessment
• A look at the association of the community's cultural offerings with tourism
and with attracting new hijsinnss and resiriprits to tha ar€ n
• An examination of the link between cultural activities, cultural identity and
offerings wrth downtown and neighborhood development. restoration, anc
building
• An identification of the leadership roles thal can be played by civic, social,
and cultural agencies, schools, religious organizations, business, and
individuals in shaping the cultural development of the community,
Two of the main pLrposes of the Cultural District are the gloat of economic
development within the context of preservalion and rehabiltation of historic
buildings and tourism development within the context of contributing to the
overall visitor development goats of the city.
QueMMions
1. What are the benefits of having the Cultural District Designation?
2. Who would manage the Cultural District?
Canucntionand Visitor Bureau, Main Street, or / its and Culture Board
3. On vol haw ennuagh firma to er.•rnplete an ass srnant hy ...line 1, 20111?
4_ Is there support from City Management, the Economic Development
Director, and Council?
5_ Should we wit until rnexi. y sr'
Ccntrul Texas Sculpture Toff
Highlights
Lo aborrs
Georgetown
Marble FzII5
Lsdy Bird Wildflower Center
Sculptors Dominion, Sark Anlir)nu
Near Ter/r4-C3eu6etown
Srirlptrirpsfrom I FC.. end of Feb
Sculptures from the Crossings, end of March
Sculptures from Marble Falls Dct
Points of discussion
Insurance of pieces
Cost 4t moving pieces
Cantacts
Marlxle Fails, Dan Pogsic
Wildflower Center, An drpa D J nu km xoa
ScuICrtorb Dominion, GitlbLr'_ adi Hera
texas Society of Sculptors, Michael Epps
• on the budget page, insert at least one "other" column and a column in which the
location of the Payee may be entered.
• asking for feedback about how jobs and revenue to Georgetown businesses were
impacted by their grants.
• asking how many people who attended/participated in the event were from outside
Georgetown
Charles said he would give Judy a copy of the final report form that the Texas
Commission on the Arts gives to its grantees.
6. Report on sculpture pad project — Penny Plueckhahn, Georgene Richaud, Steve Proesel, Eric
Lashley.
Permy had invited Dar Richardson, a member of the Texas Society of Sculptors, to share his
ideas about the sculpture in San Gabriel Park project. He distributed a handout (made a part
of these minutes) about the proposed Central Texas Sculpture Tour, of which the exhibit in
San Gabriel Park would be a part. The other participants are Marble Falls, the Lady Bird
Johnson Wildflower Center, and Sculptors Dominion in San Antonio. Dar said that
sculptures would be available as early as the end of February as the current show ends at the
Wildflower Center. Then, in March, sculptures that presently are at the Crossings (NW
Austin) will be ready to move at the end of March. Finally, Marble Falls will rotate its display
in October.
The Board agreed to start with ten sculptures and Eric said he would show Dar the proposed
locations of the limestone pads. Eric also confirmed that the City will insure sculptures that
are on loan in the park. Georgene moved that Dar be authorized to move ahead with
securing sculptures for the pads in the park. Penny seconded the motion, which passed
unanimously.
Discussion followed about how to compensate sculptors for the cost of moving their pieces
to San Gabriel Park. Penny moved that each sculptor who places a piece in the exhibit will
receive an honorarium of $100 to defray costs of moving and installation. Georgene seconded
the motion, which passed unanimously.
The contract between the City and the sculptor will delineate the limits of the insurance, state
the amount of the honorarium, which will be payable when the contract is complete, and
make clear that the artist is responsible for moving the piece to San Gabriel Park but that the
Board assumes the responsibility, with guidance from the sculptor, for attaching the piece to
the pad.
Eric said he would arrange a meeting with Dar and Parks staff to discuss getting the pads
installed and the metal bases attached.
Respectfull.sub ii
Gp gene Richaud, Secretary
Charles Aguillon, Chair