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HomeMy WebLinkAboutMinutes_ARTAB_05.18.2010Minutes of the Meeting of the Arts and Culture Board City of Georgetown, Texas Tuesday, May 18, 2010 Members Present: Charles Aguillon, Philip Baker, Steve Proesel, Dar Richardson, Mandy Solin Members Absent: Kaki Bassi, Karen Lange Staff Present: Eric Lashley, Library Director; Judy Fabry, Library Administrative Assistant A. Charles Aguillon called the meeting to order at 4:37 p.m. B. Steve Proesel reminded members that the Festival of the Arts begins May 29 with the Haydn concert. Aaron Copland is the subject of this year's Festival. Tickets are available by mail, at the gate, at the Sun City Activity Center, and at the Williamson County Sun office. Charles mentioned Eric's email regarding Pat Berryman's compliments to the Board that she made at the May 11 Council meeting. C. There were no citizens wishing to address the Board. D. Dar moved to accept the minutes as distributed and Philip seconded the motion. Motion passed unanimously. E. Consideration of and possible action on 1. Report on Georgetown Sculpture Tour a. Ribbon- cutting ceremony, 4/23 — Eric Lashley. Eric reported that the mayor cancelled the April 23,d ribbon cutting due to threatening weather about one -half hour before it was scheduled to begin. However, about 20 people arrived for the event, including a photographer from the Sun, so the ribbon - cutting took place. The photographs have never appeared in the Sun and Eric asked whether the Board wanted to reschedule the event. Other options were discussed, such as a long newspaper article, either in the Sun or in the Community Impact, and there was consensus that this would be good PR, but ultimately the group decided to reschedule the ribbon cutting to June 5 at 7:15 p.m., prior to the Festival of the Arts free concert in San Gabriel Park. b. Brochure for Tour —Judy Fabry. Tudy reported that she'd learned after the last meeting that the "local" printer that the Board had agreed to use does not do their work inhouse, so she contacted Cari Miller again about the Internet printing company that Cari had recommended. Cari inquired about how many brochures we wanted and when she learned that we would be adding more sculptures in October, she questioned the wisdom of investing now in a brochure that would have to be significantly revised in just a few months. Judy talked with Dar Richardson about the number of sculptures that would be added in the fall and the two of them agreed that it is necessary during this first round to keep the original borrowed pieces longer than a year. They should be retained until October 2011, when all of the pieces would rotate. Dar said he would contact the artists to make sure this change is okay with them and Judy decided to stop production of the brochure until after the additional sculptures are in place. She notified the photographer/brochure designer of the change in plans. Discussion followed about how large the full brochure would need to be and possible costs. Mandy suggested modifications to the original content to include more information about each piece. Philip suggested that the brochure should have a larger presence online than on paper, if possible. Mandy agreed, as did Dar, who, said paper should be the last means of communication with the public about the sculptures. However, all agreed that a print brochure is necessary for distribution at the Visitors Center. 2. Cooperative sculpture project with Southwestern University/Ben Pierce /3M grant - Eric Lashlev. Eric said Ben Pierce had advised him that there had been some last - minute grant applications from SU students, so that the amount of money available for a sculpture purchase had been reduced to about $4,000. Ben was going to do an audit of previous grants to determine whether there was unspent money in any of those budgets that could be added to the sculpture project. Eric and Judy are preparing to take the request for permission to accept a grant, not to exceed $5,000, to City Council at the May 25 meeting. 3. TSOS sculpture show at the library - Dar Richardson,-Tudy F Dar reported that attendance at the opening reception had been very good and that many of the artists stayed most of the afternoon. Having the music in the lobby was a positive addition to the event and Dar said next year's reception should be timed to coincide with the library's live music. Dar also said that if he is able to advertise prizes for the 2011 show that are as generous as this year's were (due to the Board's donation of $1800), the entries in the show would be much better. Dar also commended the guidelines for judging that Kaki had created. He said he would be distributing them to TSOS members to use for assessing their own work. 4. Current budget and upcoming expenses - Eric Lashley, Tudy Fa bry. udy announced that there is $5,600 left in the Board's budget. She reminded them that they may need to keep some money in reserve if they want to support October Art Month as they did last year. Eric brought up a project that Heather Brewer, City forester, had proposed. There are six pecan trees in the Bark Park that must be cut down. Heather knows of a chainsaw sculptor who will carve the discarded wood into sculptures for a cost of $500 -600 per piece. He makes an event of the process, inviting people to watch him work. The Board thought this was a worthy project but the consensus was that they didn't have the money to fund the project now. If the Council approves new funding, they could support the chainsaw sculpting after October 1. 5. Report of the budget subcommittee — Charles AgLiillon. The recommendation of the budget subcommittee, which met on April 20, is to request $130,000 for fiscal year 2010 -11. Of that amount, $100,000 would be used to continue making grants to arts nonprofits. The increase over the amount granted in fiscal year 2009 -10 is necessary because more applicants are expected for a second round of granting due to the longer time period for which grants could be requested and the success of the initial program, which has increased awareness of it in the arts community. The remaining $30,000 would be used to promote public art in Georgetown. The committee also recommended submitting a second budget proposal that includes the possible reuse of the old library building as some sort of arts facility. They recommended asking for $50,000 to cover a feasibility study and a dedicated staff person for that project. Charles moved to send two versions of the proposed budget to Paul Brandenburg. Mandy seconded the motion, which passed unanimously. Charles said he would draft a letter to Paul Brandenburg outlining these requests and justifications. Paul had indicated to Eric and Charles when they talked with him in April that the Board's request would not go through the regular budget proposal procedure and that he would present the Board's request with the City Manager's budget. 6. Application for Cultural District Designation — Charles A uillon. Charles announced that he and Eric will be meeting May 19 with the chair of the Convention and Visitors Bureau Board (Ty Gibson) and the chair of the Main Street Board (Connie Watson) and their staff liaisons to discuss working together on all downtown issues. Charles and Eric believe the Cultural District application would be instrumental in developing a unified plan for bringing the arts to downtown and they will bring it up in the discussion. 7. Old library facility — Eric Lashley. Eric had just received a copy of a letter Paul Brandenburg sent to Judy Ommen, responding to her request to have Paul's blessing in pursuing a plan for turning the old library into an arts facility. Paul told Judy that it is too early to talk about an Arts and Cultural Center because he is still developing his facilities plan. The meeting adjourned at 6:00 p.m. Respectfully submitted, LSecre teve Pro e 1, y Charle guillon, Chair REGISTRATION For persons who wish to address • the Arts and Culture Board Date of Meeting k6;;24� Name Address V If peaking for an or Name of Organization: Speaker's Official Capacity: The Arts and Culture Board Chair will recognize you when it is your turn to address the Board. If you have written notes or printed material that you wish to present to the Mayor or Council members, please furnish an extra copy for the Board Secretary. Each speaker is limited to three (3) minutes on any one item. A brief • and non -repetitive presentation is generally the most effective. Thank you for your cooperation. The Georgetown Arts and Culture Board ,L- COMMUNITIES FOUNDATION 15 April 2010 City of Georgetown P. O. Box 409 Georgetown, TX 78627 2010 Board of Directors Greetings, Carole Burke Karen Cole, Past Chair Your gift of $25480 on 3/3/2010 for the Festival of the Arts continues to have its Laura Hansen Dean, J.D. impact on the families in need here in Williamson County. Howard Faske, Treasurer Marsha Famey On behalf of the Board of Directors of the Chisholm Trail Communities Foundation, Cammy Carey Ron Greening our grantee organizations, and the entire community that we and our nonprofits serve, Janet Hewlett thank you for your gracious and significant support. Paul Jordan Eugenia Koog We recognize and appreciate your generous commitment to our community not only as Chris Logue a means to address today's critical needs, but also to support our future generations. isSherri Madden Now, more than ever, our community needs our help. Because of you, we can Lynn Morris, Chair Elect accomplish this important task. Gary Newman Mary Rodriguez Unless you informed us otherwise, your gift will be publicly recognized in community Bill Sattler Dr. Jake Schrum foundation materials under the following name: Ron Shelly Dr. Michael Weir, Chair City of Georgetown Should you seek further details concerning the community foundation and its commitment to improving the quality of life in the Williamson County area, I encourage you to contact us anytime. With our thanks for your generous and thoughtful gift, I remain cqNATIONAL ui Sii1tiDARllJ`"' Very respectfully yours, Confirmed in compliance with National Standards /G for U.S. Community G Foundations by the Council on Foundations Dr. Mike Weir, Board Chair friends@chi sholm-trail. ors This letter serves as your receipt for your gift to Chisholm Trail Communities Foundation. In accordance with IRS regulations, this letter further verifies that you have received no goods or services in exchange for your gift. Our EIN or tax ID • number is 74-2786718. 512.863.4186 • 116 West 8th Street • Georgetown, Texas 78626 • www.chisholm-trail.org • Park art rea art lovers, artists and patrons of the George- town Public Library headed to San Gabriel Park a few weeks back to officially celebrate the open- ing of the park's latest addition: an expansive public art display sponsored by the Georgetown Arts & Culture Board. Sculptor Willy Gunther, of the Texas Society of Sculp- tors, ceremoniously cut the ribbon to open the display to the public, who'd already been enjoying the pieces strewn along a stretch of the park's walking trail unof- ficially for some time. The pieces are a portion of the Georgetown Sculpture Tofu, organized through a partnership between the Arts & Culture Board, the Parks and Recreation Advisory Board, the Parks staff and sculptors group with other works on display at the Georgetown Public Library and the Georgetown Recreation Center. The Georgetown Sculpture Tour is part of the larger Central Texas Sculpture Tour, which includes the Lady Bird Johnson Wildflower Center, Sculpture on Main in Marble Falls and the Sculptors Dominion in San Anto- nio. Most of the park's pieces, all of which are for sale — with 25 percent of proceeds headed to the Arts & Culture Board - will remain in place for about a year before moving on in the tour or retiring to their makers' studios. Bryce Harper • The 6Villiamson County Sun, May 19, 2010 7B NEW ORLEANS SALE CAFE Home of the Original Tabasco Cheese Cake pp //Beer & Wine - Catering (fomp4mei-darV. (�ty oI C1,11chen &Satti_4age gumbo rviM, Mle hcu^chase of an (_rifNoo It was hard to find a place to put the ribbon to be cut! Willie Gun work was -1 • CERTIFICATE of COURSE COMPLETION Public Information Act I, Philip E. Baker, certify that I have completed a course of training on the Texas Public Information Act that satisfies the legal requirements of Government Code, Section 552.012. Certificate is issued effective this 11th day of March, 2010. A—i I Ok\LY G-Ni_R,\I ()I Ti, vxs NOTICE TO CERTIFICATE HOLDER: You are responsible for the safekeeping of this document as evidence that you have completed this open government training course. The Office of the Attorney General does not maintain a record of course completion for you and is unable to issue duplicate certificates. Government Code Section 552.012(e) requires the governmental body with which you serve to maintain this Certificate of Course Completion and make it available for public inspection. Certificate No.: 10-125911 P 0 CERTIFICATE of COURSE COMPLETION Open Meetings Act I, Philip E. Baker, certify that I have completed a course of training on the Texas Open Meetings Act that satisfies the legal requirements of Government Code, Section 551.005. Certificate is issued effective this 11th day of March, 2010. A-1 l`0R\ L) GLN 1. RA 01, 1 LXAS c: N 1 <; A li Il 0 1' Y NOTICE TO CERTIFICATE HOLDER: You are responsible for the safekeeping of this document as evidence that you have completed this open government training course. The Office of the Attorney General does not maintain a record of course completion for you and is unable to issue duplicate certificates. Government Code Section 551.005(c) requires the governmental body with which you serve to maintain this Certificate of Course Completion and make it available for public inspection. Certificate No.: 10-125910M