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Home My WebLink AboutMinutes_ARTAB_03.19.2013Notice of Meeting of the Arts and Culture Board City of Georgetown, Texas Tuesday, March 19, 2013 The Arts and Culture Board will meet on Tuesday, March 19, 2013 at 02:30 PM in the "Blanton Museum of Art Board Room, 200 E. Martin Luther King, Jr. Blvd, Austin, TX" If you need accommodations for a disability, please notify the city in advance. Arts and Culture Board Members: Amanda Still, Dar Richardson, Gary Anderson, Liz Stewart, Philip Baker, Shana Nichols, Betty Ann Sensabaugh Arts and Culture Board meets every third Tuesday of the month at 4:30 p.m. unless otherwise specified. Call to Order at 02:30 PM A.Call to order B. Announcements regarding upcoming events C. Citizens wishing to address the Board D. Consideration and approval of minutes of February 19, 2013 meeting E. Consideration of and possible action to 1.Set date and time for 2013 Board meetings – Eric Lashley 2.Elect the vice-chair of the Board – Eric Lashley 3.Elect the secretary of the Board – Eric Lashley 4.Art Center update – Eric Lashley 5.Cultural District Designation project – Eric Lashley Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Arts and Culture Board City of Georgetown, Texas Tuesday, March 19, 2013 Members Present: Gary Anderson, Philip Baker, Shana Nichols, Dar Richardson, Betty Ann Sensabaugh, Liz Stewart, Amanda Still Staff Present: Eric Lashley, Library Director; Judy Fabry, Library Administrative Assistant; Laurie Brewer, Assistant City Manager; Jack Daly, Executive Assistant; Elizabeth Cook, Planning Consultant. A. Chair Philip Baker called the meeting to order at 2:30 p.m. The board met in the Blanton Museum Board Room at the museum in Austin. Following the meeting the board toured the museum's new exhibit with Annette Carlo77i, museum curator. B. Eric Lashley reminded the board that he would be presenting the draft strategic plan for arts and culture to the City Council at their workshop next Tuesday, March 26, at 2:00 p.m. He also will give Council updates on the art center and the cultural district application. He encouraged board members to attend, if possible. Liz Stewart said that the Temple Jazz Orchestra will be performing at the Kieft Center on Sunday, April 7. She also encouraged everyone to attend a free Senior University lecture on April 18, at 7:00 p.m. in the Sun City Ballroom. Peggy Kelsey, an Austinite who is president of the Afghan Women's Relief Program, will present "Gathering Strength: Conversations with Afghan Women." C. There were no citizens wishing to address the Board. D. Introduction of Board members. Lashley asked each board member to introduce themselves for the benefit of new member, Betty Ann Sensabaugh. E. Consideration and approval of minutes of February 19, 2013 meeting. Amanda Still moved to accept the minutes as distributed. Liz Stewart seconded the motion, which passed unanimously. F. Consideration of and possible action to 1. Set date and time for 2013 Board meetings — Eric Lashley. By consensus, the board members agreed to continue to meet on the third Tuesday of each month at 4:30 p.m. 2. Elect the vice-chair of the Board — Eric Lashley. Still volunteered to continue as vice chair. Stewart moved to elect Still and Richardson seconded the motion, which passed unanimously. 3. Elect the secretary of the Board — Eric Lashley. Stewart volunteered to continue as secretary. Nichols moved to elect Stewart and Richardson seconded the motion, which passed unanimously. 4. Art Center update — Eric Lashley. Lashley reported that John Hughes has been hired as general contractor/project manager for the art center. He has experience with historic buildings and has personally done restoration of windows from those buildings, which is the part of the fire station remodel that has slowed previous progress. Hughes also immediately recognized a structural problem in the doorway that is being reopened on the south side of the gallery, which averted what could have become a serious issue. Lashley said that the doorway between the art center and Thundercloud Subs has been closed and the sidewalks are nearly complete to 9m Street. The trees in the pocket park have been removed. They will be replaced with mature Monterey oaks. T.F. Harper has been selected as contractor for the splash pad. Much site work must be done before the splash pad can be installed. Reopening the doorway under the south stairway requires lowering the grade by about 10", which will affect the grade in the entire park site. The storefront has been removed and three contractors are involved in creating the new front. The wood and steel will be installed soon, followed by the windows. Lashley said that the new estimated completion date for the renovation is June 1. Nichols asked how the delay in construction has affected Art Works. Gary Anderson, who is on the Art Works board, acknowledged that it has been problematic. The board already has advertised its summer art camp, which will begin on June 10. Lashley said the camp will go on, even if the June 1 completion date is not met. If necessary, he will find a way to hold the camp classes in the library until the art center is finished. Anderson also said that being unable to establish a firm date for the opening exhibit by Benini has complicated planning. 5. Cultural District Designation project — Eric Lashley. Lashley reported that he and Judy Fabry had met on March 12 with Jim Bob McMillan, deputy director of the Texas Commission on the Arts, to discuss the application. They toured downtown and showed McMillan existing assets and potential assets for the district. McMillan was very complimentary about what already is in place and indicated that the application would have a good chance of being accepted if it is well presented. Brewer suggested that Keith Hutchinson, the City's Public Information Officer, might be willing to create the video that would be a part of the cultural district application. Lashley said he would talk with Hutchinson. Sensabaugh inquired about whether the Downtown Georgetown Association (DGA) would be part of the group that will manage the cultural district. Lashley said that DGA has not been involved yet, but that it will be important to get buy-in and support from as many organizations and businesses as possible, so DGA definitely will be given an opportunity to participate. Richardson moved to adjourn the meeting at 3:20 p.m. Still seconded the motion, which passed unanimously, and Chair Baker adjourned the meeting. Respectfully submitted, + Liz S art, Secretary • TEXAS GOVERNMENT CODE SECTION 552.024 PUBLIC ACCESS OPTION FORM • • Boards & Commissions Membership This form should be completed and signed by the Board Member no later than the 14th day after the date that the public official is elected or appointed. The Public Information Act allows employees, public officials and former employees and officials to elect whether to keep certain information about them confidential. Unless you choose to keep it confidential, the following information about you may be subject to public release if requested under the Texas Public Information Act. Therefore, please indicate whether you wish to allow public release of the following information. Public Access? No Yes Home Address Home Telephone Number Date C:\Users\j fabry\AppData\Local\Microsoft\Windows\Tempor; • TEXAS GOVERNMENT CODE SECTION 552.024 PUBLIC ACCESS OPTION FORM • • Boards & Commissions Membership This form should be completed and signed by the Board Member no later than the 14th day after the date that the public official is elected or appointed. The Public Information Act allows employees, public officials and former employees and officials to elect whether to keep certain information about them confidential. Unless you choose to keep it confidential, the following information about you may be subject to public release if requested under the Texas Public Information Act. Therefore, please indicate whether you wish to allow public release of the following information. Public Access? No Yes Home Address Home Telephone Number (� P� Print ale Signature l E Date C:\Users\jfabry\AppData\Local\1\4icrosoft\Windows\Tempor • TEXAS GOVERNMENT CODE SECTION 552.024 PUBLIC ACCESS OPTION FORM n LJ • Boards & Commissions Membership This form should be completed and signed by the Board Member no later than the 14th day after the date that the public official is elected or appointed. The Public Information Act allows employees, public officials and former employees and officials to elect whether to keep certain information about them confidential. Unless you choose to keep it confidential, the following information about you may be subject to public release if requested under the Texas Public Information Act. Therefore, please indicate whether you wish to allow public release of the following information. Public Access? No Yes Home Address ✓ Print name Signat re '3l 9 z 2 01.3 Date C:\Users\j fabry\AppData\Local\Microsoft\Windows\Tempor: • TEXAS GOVERNMENT CODE SECTION 552.024 PUBLIC ACCESS OPTION FORM r� U L� Boards & Commissions Membership This form should be completed and signed by the Board Member no later than the 14th day after the date that the public official is elected or appointed. The Public Information Act allows employees, public officials and former employees and officials to elect whether to keep certain information about them confidential. Unless you choose to keep it confidential, the following information about you may be subject to public release if requested under the Texas Public Information Act. Therefore, please indicate whether you wish to allow public release of the following information. Public Access? No Yes Home Address Home Telephone Number — Pritit n me Signature C�hqll?) D to I C:\Users\jfabry\AppData\Local\Microsoft\Windows\Tempor; n L.J • TEXAS GOVERNMENT CODE SECTION 552.024 PUBLIC ACCESS OPTION FORM Boards & Commissions Membership This form should be completed and signed by the Board Member no later than the 14th day after the date that the public official is elected or appointed. The Public Information Act allows employees, public officials and former employees and officials to elect whether to keep certain information about them confidential. Unless you choose to keep it confidential, the following information about you may be subject to public release if requested under the Texas Public Information Act. Therefore, please indicate whether you wish to allow public release of the following information. Public Access? o Yes / Home Address �� \N/ 1� Home Telephone Number Print name Ntgnature v muco Date C:\Users\j fabry\AppData\Local\Microsoft\Windows\Tempor; • TEXAS GOVERNMENT CODE SECTION 552.024 PUBLIC ACCESS OPTION FORM • • Boards & Commissions Membership This form should be completed and signed by the Board Member no later than the 14th day after the date that the public official is elected or appointed. The Public Information Act allows employees, public officials and former employees and officials to elect whether to keep certain information about them confidential. Unless you choose to keep it confidential, the following information about you may be subject to public release if requested under the Texas Public Information Act. Therefore, please indicate whether you wish to allow public release of the following information. Public Access? No . Yes Home Address ` Home Telephone Number Print name Signatu� 2 - 2 of Date L:\Division\ms\CityHall\Assistant City Secretary\Boards & C • TEXAS GOVERNMENT CODE SECTION 552.024 PUBLIC ACCESS OPTION FORM • • Boards & Commissions Membership This form should be completed and signed by the Board Member no later than the 14th day after the date that the public official is elected or appointed. The Public Information Act allows employees, public officials and former employees and officials to elect whether to keep certain information about them confidential. Unless you choose to keep it confidential, the following information about you may be subject to public release if requested under the Texas Public Information Act. Therefore, please indicate whether you wish to allow public release of the following information. Public Access? No Yes Home Address Print name i CC ,..Z�.�, � = 1. 1/l � e � � C r�""� 'L-•� SignatureJ Date L:\Division\ms\CityHall\Assistant City Secretary\Boards & C Eric Lashley •From: Sam Pfiester <sampfiester@gmail.com> Sent: Tuesday, March 12, 2013 11:00 AM To: Eric Lashley Subject: Fwd: Georgetown group tour of Masterworks exh Eric: I'm forwarding Annette's email which shows meeting place for the Board. How many do you think will be in attendance? I've invited five or six others, so there a still five or six more slots available. If you want to extend the invite to anyone else, feel free to do so. The Blanton tour is going to be fun and informative! Sam ---------- Forwarded message ---------- From: Carlozzi, Annette D <annette.carlozzi(a�blantonlnuseum.org> Date: Tue, Mar 12, 2013 at 10:16 AM Subject: Re: Georgetown group tour of Masterworks exh To: Sam Pfiester <sampfiesterggmail.com> Cc: "Carlozzi, Annette D" <annette.carlozzi(?blantonmuseum.org> Good morning, Sam! One of your colleagues on the G'town Arts and Culture Board called me yesterday to get the name of the meeting room for the March 19 meeting because it needs to be publicly posted. He left a message —I missed his call —but I asked my colleagues who book the rooms and have just rec'd a reply. I'm afraid I'm out of the office today and he may need the •answer asap —do you perhaps know whom it might have been? (I'm remembering a name that starts with an T', but I'm old...) The answer is Blanton Museum of Art Board Room, 200 East Martin Luther King Jr Blvd, Austin 78701. Thx, if I don't hear back from you I'll call him tomw when I'm back in the office. Looking forward to seeing you all next week! Best to you and Rebecca, Annette On 2/12/13 1:48 PM, "Sam Pfiester" <sampfiester@gmail.com> wrote: Annette: Fabulous! We'll work out details of the meeting room with Candice. I can't thank you enough. More details to follow but the Arts and Cultural Board a few other friends will be at the Blanton on March 19 for a tour with the best -of -all -possible guides (you!). Sam On Mon, Feb 11, 2013 at 5:17 PM, Carlozzi, Annette D <annette.carlozzi(@blantonmuseum.org> wrote: Hi Sam, the 19th will work just fine! I've copied our tour scheduler, Monique, above and she can work out the costs of the tour and any related meeting space. If there's a fee for the space, you may prefer to meet in G'town before coming to us, your choice. • 3:30 on March 19 is saved on my calendar for a guided tour, and Dan and I will be delighted to join you all for an early dinner after. The museum closes at 5. Thanks so much for following up on this, we'll be thrilled to welcome you all to the Blanton! All best to you and Rebecca, Annette is On 2/8/13 8:22 AM, "Sam Pfiester" <sampfiester@gmail.com <http://sampfiester gmail.com> > wrote: 10 Annette: We've pinned down a date for the Georgetown Arts and Cultural Board to tour the Blanton: March 19. How does that date fit your schedule? If it doesn't fit, we'll come up with another date. If it does fit, one more question: is there a meeting room at the Blanton where the Board could meet for 30-40 minutes before the tour? You see, March 19 is their designated Board meeting date. They can either meet earlier here in Georgetown, or at the Blanton if you have a room available (it's not a big deal if you don't). I think there are 12 Board members. So if a room is available, the Board would meet at 3pm at the Blanton followed by the tour. If a meeting room isn't available, we'll show up about 3:30pm. Following the tour we'll head to the Cotillion for a glass of vino fino and an early dinner. We would love for you and Dan to join us for wine and dinner, too. We tried to make the third Thurs work, but the date didn't fit. My guess is there will be 20-25 total. We'll invite the editor of the newspaper and some other Gtown dignataries to fill out the group. Working around the Arts and Cultural Board meeting date, though, is best for us if it works for you. Rebecca and I are anxious to see the Masterworks from Alumni exhibit. We know how hard you worked putting it together. The opportunity to see that quality of art which is held only in private collections is a real coup. Great job! We're certainly looking forward to the visit. Many thanks for working with us and hope all is A-1. Sam On Fri, Jan 11, 2013 at 5:41 PM, Carlozzi, Annette D <annette.carlozzi@blantonmuseum.org <http://annette.carlozzi blantonmuseum.org> > wrote: Hi Sam, I would LOVE to tour you and your group thru Through the Eyes of Texas: Masterworks from Alumni Collections! The show will be on view Feb 24-May 19. When you have an idea of a few times that might work for you, let's confer, arrive at a date that's mutually convenient, and then I'll connect you to Monique at tours@blantonmuseum.org <http://tours@blantonmuseum.org> <http://tours@bl antonmuseum.org> to book the session, letting her know that I will be your guide. I'll look forward to it! All best, Annette 2 • Arts and Culture Budget Past Expenditures: 1. Art Center — Conceptual Drawings and Art Center Logo 2. Public Arts Program — Waterin' the Mules sculpture, small red sculpture at Library, one painting at Library, Main Street and Parks Sculptures, Utility Box Art Project, two Banner projects and have accepted a few donations from artists. 3. Encourage the development of a thriving arts, cultural, and entertainment district — see other categories. 4. Promotions — Brochures, website, and advertisements for October Month of the Arts. 5. Grants — Symphony Society, GISD — East View, Hill Country Book Festival, Festival of the Arts, Up the Chisholm Trail/Williamson Museum, Palace Theater, Art Hop, and Gallery Georgetown. 6. Cultural District Designation — no funds 7. Director of Arts and Culture — no funds Miscellaneous expenses — consultant fees, receptions for Art in the Square, conference fees, • and visit to Blanton Museum and Clifton, TX. Future Commitments: 1. Texas Society of Sculptors Annual Show What we would like to budget for in 2013/14? 1. Art Center 2. Public Arts Program 3. Arts, Cultural, and Entertainment District 4. Promotions • 5. Grants 6. Cultural District Designation • 7. Director of Arts and Culture 8. Miscellaneous 9. TOTAL •