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HomeMy WebLinkAboutMinutes_ARTAB_06.18.2013Notice of Meeting of the Arts and Culture Board City of Georgetown, Texas Tuesday, June 18, 2013 The Arts and Culture Board will meet on Tuesday, June 18, 2013 at 04:30 PM in the Library Conference Room, located at 402 W. 8th Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Arts and Culture Board Members: Amanda Still, Betty Ann Sensabaugh, Dar Richardson, Gary Anderson, Liz Stewart, Philip Baker, Shana Nichols Arts and Culture Board meets every third Tuesday of the month at 4:30 p.m. unless otherwise specified. Call to Order at 04:30 PM A.Call to order B. Announcements regarding upcoming events C. Citizens wishing to address the Board D. Consideration and approval of minutes of May 21, 2013 meeting E. Consideration of and possible action regarding 1.Sidewalk ordinance and sculpture – Matt Synatschk, Historic Planner 2.Art Center update – Eric Lashley 3.Cultural District Designation project – Eric Lashley, Judy Fabry 4.Arts and culture budget for 2013-14 – Eric Lashley 5.Downtown and Community Services boards—Eric Lashley 6.Art for Public Safety building—Eric Lashley 7.Board meeting schedule – Eric Lashley Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of Meeting of the Arts and Culture Board City of Georgetown, Texas Tuesday, June 18, 2013 Members Present: Gary Anderson, Philip Baker, Shana Nichols, Dar Richardson, Betty Ann Sensabaugh, Liz Stewart, Amanda Still Members Absent: None Staff Present: Eric Lashley, Library Director; Judy Fabry, Library Administrative Assistant A. Chair Philip Baker called the meeting to order at 4:30 p.m. B. Announcements regarding upcoming events: Dar Richardson said that there will be an article in the next issue of the Georgetown Focus about the Texas Society of Sculptors summer show at the library. He also reminded the board that the opening reception for the show will be on Sunday, July 21, from 1-3 p.m. Prize winners will be announced at this event. C. There were no citizens wishing to address the Board. D. Consideration and approval of minutes of May 21, 2013 meeting. Richardson moved to accept the minutes as distributed. Liz Stewart seconded the motion, which passed unanimously. E. Consideration of and possible action regarding 1. Sidewalk ordinance and sculpture — Matt Synatschk, Historic Planner. Lashley said that Mr. Synatschk could not attend the meeting due to illness of a family member, but that he would speak at the next board meeting. Lashley explained that the City has allowed a number of downtown businesses to place furniture and merchandise in front of their storefronts that block access to the sidewalks and are in violation of the Americans with Disabilities Act (ADA). Since making the downtown ADA-accessible has become a City priority, Mr. Synatschk has been asked to write a sidewalk ordinance that would address, among other things, the issue of maintaining ADA clearances on the sidewalks. Since part of what might provide obstructions is sculpture, he was seeking the input of Arts and Culture Board members regarding how sidewalk "art" might be included in the scope of the ordinance. Recently Mickie Ross announced that the Williamson Museum was commissioning a sculpture of Three-Legged Willy for the sidewalk in front of the museum and another business person approached Eric Lashley with a similar proposal. Neither had even thought about the issue that they would be placing something on property that belongs to the City. Dar Richardson suggested that the City should survey the downtown and create pads that would be the only locations on which sculptures could be placed. Stewart asked whether the Arts and Culture Board then would have to judge whether sculptures that businesses might choose are worthy of being displayed. Richardson thought that safety issues and susceptibility to vandalism are more likely to be issues than the quality of the art, but he was assuming that the Arts and Culture Board would be involved in the selection of all sculptures, not business owners. He described the way other towns have raffled off the opportunities/spaces to have sculptures in front of individual businesses. At the request of several board members, Lashley said he would ask Synatschk to provide information from some cities that have working sidewalk ordinances. 2. Art Center update – Eric Lashley. Lashley reported that he attended a meeting of the Art Works board the previous evening and had learned that they are not happy with the way construction of the Art Center has been progressing. They want the general contractor to make firm the date of August 1 for completion. Lashley said he has been trying to hold the contractor to the 8/1 date, but the subcontractors are not being very cooperative. They can make more money working on larger projects, so they do their work at the Art Center piecemeal, in between the more lucrative jobs. Lashley said that Laurie Brewer also is anxious to get the Art Center finished by 8/1 and that she will take over the task of leaning on the contractor. Lashley also reported that the Georgetown Focus had carried a nice article about Georgetown Art Works and the Art Center. This week Art Works' art camps began meeting at the library and they seem to be going well. 3. Cultural District Designation project – Eric Lashley, Judy Fabry. Fabry passed around the master copy of the Cultural District application. Lashley mentioned the article in the Georgetown Impact newspaper about the application and that Jim Bob McMillan has spoken very positively to the reporter about the City's likelihood of getting the designation. 4. Arts and culture budget for 2013-14 – Eric Lashley. Lashley said that $50,000 for the Arts and Culture Board has been added as a line in the Library budget for 2013-14, which means it will become a regularly funded item. He said that he's been asked to designate exactly how much will be spent for the items he mentioned in the budget request: Art Center utilities, promotional materials for public art, art shows and performances, grants, and administrative costs. He said the board could address that mandate at the next meeting. Fabry passed out copies of the spreadsheet showing the Board's expenses for the 2012-13 fiscal year. Lashley also said he would like to use $4,000 of the Board's carried over appropriation (approximately $12,800 remains) to upgrade the two toilets at the Art Center. He wants the restroom facilities to be adequate for social gatherings and easy to maintain. He wants the toilets to be wall-hung, ADA compliant, Sloan valve units, which will cost an additional $2,000 each. While the board was in consensus that the money would be well spent for this purpose, no motion was made. 5. Downtown and Community Services boards—Eric Lashley. This item carried over from the previous month's discussion. Lashley said that Cari Miller, director of the Convention and Visitors Bureau (CVB) is open to combining the boards of CVB, Main Street and Arts and Culture into one large board but Shelly Hargrove, Main Street manager, wants her board to retain its autonomy. Lashley believes there will be competition among the boards for $10,000 that has been designated for sharing among the departments in the Downtown and Community Services division and that a joint board would eliminate some of the competition or at least level the playing field. Baker said that this issue has been kicked around for a number of years and nothing ever happens. Lashley said that Laurie Brewer has visualized a totally separate board with representatives from downtown businesses, the Downtown Georgetown Association, Arts and Culture, CVB, and Main Street. Richardson said that he believes a committee such as Brewer has envisioned—he called it a steering committee—is a good idea. Such a board could meet when an issue arose that needed shared decision-making, but then the work would be parceled out to the appropriate board(s). Still and Baker voiced support for the steering committee concept. Anderson said combining the boards would work only if the person at the top, probably Laurie Brewer, kept a firm rein on the organization. 6. Art for Public Safety building—Eric Lashley. Lashley apologized for not having anything to report on this project. He said he had been waiting to become involved until some personnel issues were resolved. He believes that has happened and said that he will meet with Chief Nero, Chief Sullivan, and the architect before the next Arts and Culture Board meeting. 7. Board meeting schedule – Eric Lashley. Two board members said they would not be at the July meeting. Stewart moved to cancel the July meeting. Nichols seconded the motion, which passed unanimously. Respectfully submitted, Liz St Owa Secretary h i Baker, Ii rp/) 1a air Arts and Culture Board Expenses Oct 2012 - Sep 2013 Date Description Budget Design. Amount Balance 22,000.00 10/8/2012 Gallery Tour posters CPA 625.00 21,375.00 10/6/2012 Art in the Sq Recept. CPA 153.88 21,221.12 10/11/2012 Terry Jones CPA 200.00 21,021.12 10/11/2012 Judith Shriner CPA 100.00 20,921.12 Davin Hoyt CPA 100.00 20,821.12 10/17/2012 Geoff Hammond CPA 20,821.12 10/31/2012 HEB JF M/C 10/12 CPA 153.88 20,667.24 10/31/2012 Windberg SH M/C CPA 625.00 20,042.24 10/31/2012 Hammondavi SH PP CPA 181.00 19,861.24 11/5/2012 Nick Ramos CPA 1000.00 18,861.24 11/19/2012 Gtwn Art Works CPA 730.00 18,131.24 11/27/2012 Ideal Signs CPA 1050.00 17,081.24 Ideal Signs CPA 55.00 17,026.24 12/3/2012 Herb Long CPA 100.00 16,926.24 12/4/2012 Gallery Tour Rack cards CPA 132.10 16,794.14 2/18/2013 Nick Ramos CPA 1,000.00 15,794.14 2/20/2013 Dar Richardson CPA 95.00 15,699.14 r 3/6/2013 GTX Awards CPA 31.00 15,668.14 3/19/2013 Mastercard CPA 165.00 15,503.14 6/10/2013 D&L Printing CPA 822.25 14,680.89 6/10/2013 TSOS CPA 1,800.00 12,880.89 12,880.89 12,880.89 12,880.89 12,880.89 Acct # 100-5-0638-51-312 First printing of art posters for Gallery Tour JF MC 10/12 honorarium for downtown sculptures utility box art honorarium utility box art honorarium Gallery Georgetown advert. Posters Food expenses for Art in the Square Artists Reception Second printing of art posters for Gallery Tour PayPal payment --Shelly Hargrove --voids above payment First payment for design of Art Center logo Additional cost for Art Hop (VB did check request, Utility box wraps Replacement Art Banner (bill from 2011) Downtown sculpture honorarium PO 3301253 -- Shelly Hargrove Final payment for Art Center logo design eimbursement for registration & parking, 1/31-2/1 TX Co name plates for downtown sculptures (11/6/12) Board admission and parking at Blanton Museum Sculpture tour rack cards Prize money for summer show PO 3304202 I mmunITY MPACT NEWSPAPER LOCAL. USEFUL. EVERYONE GETS IT. Online -exclusive news impactnews.com Regularly updated coupons impactdeals.com Find us on Facebook impactnews.com/geo-facebook Follow us on Twitter @impactnews_geo GEORGETOWN EDITIONVolume 6, Issue 11 f June 13-July 10, 2013 Public art around Georgetown is one asset listed in the city's application for a cultural district designation 0 City applies for cultural designation District aims to attract tourists, increases probability for grants By Audrey Spencer Georgetown submitted its application May 30 to be considered for a cultural district desig- nation from the Texas Commission on the Arts with the intent of making the city a destination for tourists and eligible for art grants. Since 2009, 19 cultural districts have been designated in cities throughout the state. By joining their ranks, Eric Lashley, Georgetown Public Library director and board liaison for Georgetowns arts and culture board, said he hopes to bring more than just pass -through travelers to the city. "With the opening of the [ new Georgetown Art Center] this year, we're really at a tipping point where we'll be an arts destination for people in Central Texas to visit," Lashley said. "When people come to Georgetown, they don't come to do one thing. They can spend a day or weekend [here], see a play, [or] go to the museum. We want them to stay." Application process Applications to the TCA for a cultural district designation must contain 24 items, including maps, signed resolutions of sup- port for the district and statement of over- all goals and objectives for developing and maintaining the district. See Arts 129 • C Georgetown Edition • June 2013 Arts Museum and Georgetown Art Works were also included in)te application. Continued from 11 "We said we we pleased and excited A TCA panel is expected to review appli- about the opportunity to be included in cations through August and go before the that;' said Jane Estes, president of George - commission in September with its decision town Art Works, the nonprofit that will on which cities should be awarded cultural manage the Georgetown Art Center when district designations, said Jim Bob McMil- it opens this summer. lan, deputy director with the commission's "It's not just to get people here. It's for program staff. residents as well;' Estes said. "We have so "Primarily, it is a well -written application many things to offer as a city already. This that has a logical plan for their activities;' McMillan said of what makes a city's appli- will be some validation of what we're doing and also a way to spread the word across cation to the commission stand out. "NVe're the state so more people can -come see and interested in art in many forms." experience the wonderful cultural oppor- The top three elements of a strong ap tunities we offer here in Georgetown." cation, McMillan said, are quality arts The Arts and Culture Board held a pub - activities in place or in planning stage lic meeting May 6 to hear community input the capability of arts organizations to fi11 regarding the application, and Lashley said out plans and audiences such activities are \,no opposition was voiced at that time. likely to attract. \ "Everyone was positive about what was "In the case of Georgetown, they have presented," Lashley said. The Palace Theater on line already," McMil- Southwestern University was also included lan said. "They're bringing the new art cen- z a cultural asset in the application, even ter on line soon. They have the public art though it lies outside the decided boundaries. program around the Square in the area they've designated as a district as well as other festivals and activities" The city's Arts and Culture Board decided to use the downtown overlay dis- trict, which defines the downtown area, as the boundaries for the cultural district in its application, Lashley said. Locations and events highlighted in the application include The Palace Theater, The William- son Museum, various galleries and festivals such as The Red Poppy Festival. Public art, such as sculptures, murals and banners, were also noted in the application, as were utility box art projects. "[The TCAs] goal is to attract artists and cultural enterprises to the community; Lashley said, "[as well as] establish tour- ism, enhance property values —things we're already doing in Georgetown." Partners and support , The Arts and Cultur oard worked u :th Georgetown Art . orks, the Main Street Advisory Board and the Georgeto.%.; tisi- tor and Convention Center Board in com- piling its application. Letters of support for the designation from The Palace Theater, The Williamson Effects of designation 'lccording to the TCA website, there can be some challenges or negative effects to designating cultural districts in cities, such as financing to plan and promote districts has well as the challenge of long-term plan- ting for districts. lie website also lists benefits of desig- nang cultural districts in a city, including attacting artists and cultural enterprises, prser%7ng and reusing historic buildings ari enhanced property values. +ieveral districts have been able to use th(designation to get funding from area fandations," McMillan said. "Four have reeived funds from the National Endow- mn, for the Arts and other regional and sUei%ide funds.' Grant possibilities aside, local leaders suh as Estes are focusing on what the des- igtztion will'Y� about Georgetown. "I th zk it shosIthat as a community, the arts are important -to us;' she said. "It spe�Lks e1 of the city ... and it speaks well of inhere we're going as a city." Tell us what Comment at impactnews.com you think. Georgetown's Arts & // The city's Arts and Culture Board described (/ these 10 locations as arts assets within its Cultural District proposed cultural district. Proposed cultural district y' r+' r, Public art, such as this graphic -wrapped utility box, is located throughout the Square. ■f P Artisans Connect Gallery, 122 E. Eighth St.: is one of several art galleries in Georgetown. The Palace Theater, 810 S. Austin Ave., hosts performances throughout he Grace Heritage Center, 811 S. Main St is' used as an event and programming venue. Georgetown Public Library 402 VV. Eighth St. 512-930-3551. https. /library.georgetown.org The Palace Theater 810 S. Austin Ave. 512-869-7469. www.georgetownpilace.com The Williamson Museum 716 S. Austin Ave. 512-943-1670. www.williamsonmuseum.org Williamson County Courthouse 710 Main St. 512-943-1100. www.wilco.org Georgetown Art Center' 816S. Main St. 512-930-2583. www.georgetownartworks.org Grace Heritage Center 811 S. Main St. 512-869-8597. www.georgetownheritagesociety.com Framer's Gallery 610 S. Main St. 512-863-2214. www.frarnersgallery.net Artisans Connect Gallery 122 E. Eighth St. 512-943-4220. www.artisansconnect.net " Inspiration Glass 211 1N. Eighth St. 512-869-6630. w\aw.inspirationglassstudio.com Handcrafts Unlimited 104 W. Fighth St. .512-869-1812. www.handcraftsunlimited.org ,e Geargrtol:n ai Center is expeaed to open in July. Source: City of Cao getown Judy Fabry • From: Sent: To: Cc: Subject: Arts and Culture Board Members, Eric Lashley Wednesday, May 22, 2013 10:34 AM Amanda Still; Amanda Still; Betty Sensabaugh; Dar Richardson; gandersonart@gmail.com; Liz Stewart; Philip Baker, Shana Nichols Judy Fabry; 'Jane Estes' Good News on the Budget Front Good news! We are approved for $50,000 next fiscal year starting October 1. Better news! The $50,000 will be a part of the Library's base budget. That means we can now count on a minimum budget of $50,000 moving forward. I think this is a testament to your hard work, patience, and dedication to the City. We will now start working on a detailed budget, so we can hit the ground running in October. THE FOLLOWING IS PROVIDED FOR YOUR INFORMATION ONLY. PLEASE DO NOT REPLY TO THE ORIGINATOR OF THE FORWARDED MESSAGE, OR TO ANOTHER MEMBER, AS THAT COULD LEAD TO A VIOLATION OF THE OPEN MEETINGS ACT. GROUP DISCUSSION OF THIS INFORMATION IS POSSIBLE BY POSTING AS A DISCUSSION ITEM FOR A FUTURE MEETING. Thanks, • Eric P. Lashley Library Director (512) 930-2513 "If the parking lot is full, we're having a good day at the library." • 1