HomeMy WebLinkAboutMinutes_CVB_04.25.2001Convention & Visitors Bureau Board
Minutes - - April 25, 2001,
MEMBERS PRESENT: Lorraine Crowley
Terri Edson
Susanna Pukys
Martha Watkins
Scherry Chapman
STAFF PRESENT: Debbie Charbonneau
Gael Dillard
Kenneth Mellender
Judith Ryan
Rusty Winkstern
CALL TO ORDER Rusty Winkstern called the meeting to order at
6:35 p.m.
ESTABLISH QUORUM There was a quorum present and introductions were
made.
Susanna Pukys made a motion to approve "the
minutes of April 11, 2001 with the addition that the
Board discussed the positions of a Sales and
Marketing Coordinator and Economic Development
Director and the correct spelling of Virginia
Stubbs. "
Kenneth Mellender made the second.
Motion passed 9-0
Discussion and possible action regarding election
of Vice-Chair for Board.
MA WIN [Ojos ZMM N i I-
Discussion and possible action regarding election
of Secretary for Board.
MOTION DILLARD MADE A
MOTION ! ELECT SUSANS PUKYS AS
SECRETARY #" THE BOARD.
0fWXY4 MAI V?J-1
MOTION F
Discussion of City Council Policy regarding
responsibilities of Boards and Commission
members.
Rusty asked the Board to read the policy and
stressed the fact the attendance by the Board
Members is integral to the Board's success. He
stated that it is Council policy to require a minimum
of 75% attendance of each member, based on
excused absences, and 67% attendance
consideration total absences.
Discussion of Basic Parliamentary Procedure.
Rusty asked the Board to ready the policy and if
there were any questions to bring them to the next
Board meeting.
Discussion and possible action regarding by -laws
for Board.
Rusty stated that the Board turned in by -laws to the
Legal Department last September, but since then the
City Council has come up with a standard form for
all Boards and Commissions to use. Rusty asked
the Board members to look over the standard form
and bring back their ideas and/or suggestions to the
May meeting.
Discussion regarding what is CVB and what we
do.
Rusty asked the Board to read the information on
"What Cities Need to Know to Administer the Local
Hotel Occupancy Tax" by Scott Joslove and "A
Review of Georgetown Study and Ideas for its
Future Growth" by Dr. Peter E. Tarlow and bring
back their ideas to the May Meeting.
Discussion and possible action regarding 1997
Marketing Plan.
Rusty gave the Board members a copy of the
Marketing Plan and asked them to read through the
plan and bring back ideas, suggestions and
corrections so that the Board can update the
Marketing Plan.
Discussion and possible action regarding agenda
items, meeting date and location of May 2401
meeting.
The next Board meeting will be Wednesday, May 2,
2001 at 6:30 p.m. in the Large Conference Room at
City Hall.
The following items will need to be placed on the
agenda:
1) Presentation by Jim Dillard from the Heritage
Society
2) Presentation by Virginia Stubbs from the
Downtown Georgetown Association
3) Presentation by Gene Taylor from the Palace
Theatre
4) Election of a Parliamentarian
5) Staff reports
6) Budget
7) Economic Development Director update
8) Marketing Plan
9) Presentation on the use of the local hotel
occupancy tax money
ADJOURN Kenneth Mellender made a motion to adjourn the
meeting.
Susanna Pukys made the second.
The meeting was adjourned at 8:12 p.m.