HomeMy WebLinkAboutMinutes_CVB_02.06.2002City of Georgetown
Convention and Visitors' Bureau Board
Meeting of February 6, 2002
MINUTES
Members Present: Rusty Winkstem, Chair Ken Mellender
Lorraine Crowley Carolyn Martin
Judith Ryan John Wiley
Susana Pukys Gael Dillard
Scherry Chapman
Members Absent: Kent Huntsman
Staff Present: Verna Browning Tina Morris
Charlie Walker
Guest Present: Jim Dillard Randy Eliassen
Bill Hetzer
Following verification that a QUORUM was present, Board Chairperson Winkstern,
called the Meeting to order at 7:00 p.m.
DISCUSSION was held regarding the minutes of the January 7, 2002, special meeting of
the Board. There were no minutes for the January 2, 2002, regular meeting as the meeting was
canceled due to lack of a quorum.
On a MOTION duly made by Board Member Mellender and seconded by Board
Member Wiley, the Board voted unanimously to approve the January 7, 2002, minutes.
Chairman Winkstern read the written report submitted by email from the Palace Theatre.
Board members expressed their disapproval of the report in substance and form. Board members
suggested that the Palace be asked to give an itemized report of how the $75,000.00 was
allocated. The Board understands that the Palace may have nothing to report on funds expended
for advertising to date. However, the Board believes the Palace should have a marketing plan on
which to report. Board members discussed drafting a letter to the Palace Theatre explaining that
the Board is very disappointed in the first report and specifying the exact information they would
like to see in future reports. Chairman Winkstern reminded the Board that City Council
approved the original contract allocating the $75,000.00 to the Palace without accepting the
amendments recommended by the Board. It was suggested the Board create a letter template
that can be changed to reflect specific information requested by the Board. Each time the Board
wishes to request a report from the Palace, they will use the template and "plug in" their request
for the specific information they would like to receive.
On a MOTION duly made by Board Member Dillard and seconded by Board Member
Mellender, the Board voted unanimously to draft a letter template that will be used to
Page 1 of 2
communicate to the Palace Theatre Board exactly what this Board expects from them in their
reports.
Jim Dillard presented a report on the Heritage Society activities and plan. The report
included the cost and method of painting the Grace Church. Mr. Dillard also presented the
Heritage Society's plan to hold a garden tour to attract visitors to Georgetown. Following the
report, Mr. Dillard requested $7,400.00 from the historic preservation portion of the CVB budget
to repay the cost of painting and $750.00 from the co -op advertising portion of the CVB budget.
On a MOTION duly made by Board Member Martin and seconded, the Board voted
unanimously to present a recommendation to City Council to allocate $7,440.00 out of the Hotel
Occupancy Funds, historic preservation budget to the Heritage Society to replenish funds the
Heritage Society paid to paint the Grace Church.
On a MOTION duly made by Board Member Mellender and seconded by Board
Member Ryan, the Board voted unanimously to present a recommendation to City Council to
allocate $750 out of the Hotel Occupancy Funds, co -op advertising budget to the Heritage
Society for advertising the Garden Tour.
Chairman Winkstern explained the HOT collection process and how the money may be
used by the CVB. He went on to explain that the reserve fund has been or will be spent in this
fiscal year budget. DISCUSSION was held regarding the CVB budget. The Board learned that
the actual HOT tax fund is much lower than the projected budget. The balance of the current
budget was discussed by line item.
Verna Browning presented her staff report including a brief summary of the Main Street
training she recently attended.
DISCUSSION was held on agenda items for the next meeting.
The meeting adjourned at 9:15 p.m.
Page 2 of 2