HomeMy WebLinkAboutMinutes_CVB_04.03.2002City of Georgetown
Convention and Visitors' Bureau Board
Meeting of April 3, 2002
MINUTES
Members Present: Gael Dillard, Chair
John Wiley
Michael Martin
Jessica Marien
Members Absent: Kent Huntsman
Jennifer Stephens
Staff Present: Verna Browning
Tom Yantis
Cari Speegle
Ken Mellender
Carolyn Martin
Tommy Turner
Gael Dillard
Scherry Chapman
Tina Morris
Charlie Walker
Following verification that a QUORUM was present, Board Chair Dillard, called the
Meeting to order at 6:35 p.m.
Chair Dillard introduced herself to the new Board members and gave a brief explanation
of her involvement on this Board and the Heritage Society. In addition, Chair Dillard and
Charlie Walker gave a brief presentation of recent Board activities including the Palace Theatre
contract. Board Member Mellender stated that he would draft a "form" letter to be used to
communicate with the Palace Theatre. Each of the Board Members introduced themselves.
DISCUSSION was held regarding the minutes of the February 6, 2002, meeting of the
Board. Due to the appointment and City Council orientation of new Board members, this Board
did not meet in March. Therefore, there are no minutes to approve for a March 2002 meeting.
On a MOTION duly made by Board Member Mellender and seconded by Board
Member Martin, the Board voted unanimously to approve the February 6, 2002, minutes.
DISCUSSION was held regarding the election of Board officers. Chair Dillard and Tom
Yantis explained the duties and necessity for a Vice Chair and Secretary. The Board will elect a
Secretary at the next regular meeting of the Board.
On a MOTION duly made by Board Member Wiley and seconded by Board member
Marien, the Board voted unanimously to elect Board Member Mellender as Vice Chair.
DISCUSSION was held regarding activities and dates for a Board retreat. The Board
determined that it will hold its retreat Thursday, April 25, at 6:00 in the Development Services
conference room.
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Charlie Walker reported on the progress of the web site including the information to be
included on the site. Mr. Walker asked the Board to `visit' the web site and forward comments
to him.
Verna Browning presented a report on the CVB budget. Verna explained the budget
process and the fact that HOT collections are down. Ms. Browning asked the Board to discuss
the budget at their retreat. Charlie Walker explained the mid -year budget review process and the
reasoning behind the advertising and promotion items for which funds have been expended to
date.
Verna Browning presented the staff report on recent Board recommendations to City
Council, the Red Poppy Festival, and Main Street Advisory Board activities.
DISCUSSION was held on agenda items for the next meeting.
The meeting adjourned at 9:00 p.m.
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