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HomeMy WebLinkAboutMinutes_CVB_01.08.2003City of Georgetown Convention and Visitors Bureau Advisory Board Meeting for January 8, 2003 Members present: Gael Dillard Bill Lipscomb Jon Wiley Scherry Chapman Judith Ryan Carolyn Martin Absent: Ken Mellender Bill Tally Kent Huntsman Staff present: Charlie Walker Cari Miller Guests: Following verification that a quorum was present the chair, Gael Dillard, called the meeting to order. On a MOTION duly made by Mike Martin and seconded by Bill Lipscomb, the Board unanimously approved the minutes for the December meeting. Charlie Walker gave a report on a message from the Palace Theater that no one from the palace would be able to be at the next meeting. Discussion followed regarding the possibility of meeting with the Palace board. Mike Martin said that he would go to the next Palace meeting or meet with the chair and report back to us at the Feb meeting. Since Ken Mellender was absent there was no report from the Convention Center Subcommittee. Cari stated that the training for the B&B occupancy tracking had not occurred and she and Charlie would discuss action on developing a training plan. The Strategic Planning and Marketing subcommittees combined, Bill Lipscomb stated that he had read all of the plans and thought the Tarlow report was one that could be implemented and if the other members agreed, would suggest that Charlie review this with the committee. Charlie gave a report about the budget and stated that he was working on it with the city manager since hotel tax collection was down 22% for last year. He stated that an audit of Motels and B&Bs would be conducted. Charlie informed the Board that Sun City had not reported its hotel tax for several months. He also stated that work had begun on the Red Poppy fest and discussed advertising that had been published in travel magazines. Mike Martin made a report on his representation of the CVB at travel shows. There were no cooperative advertising requests presented Agenda items suggested for the next meeting were financial report, The Palace Theater report, standing Committee Reports and the Website. Move to adjourn at 8:30 by Bill Lipscomb, seconded by Jennifer Stephens.