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HomeMy WebLinkAboutMinutes_CVB_02.05.2003City of Georgetown Convention and Visitors Bureau Advisory Board Meeting for February 5, 2003 Members present: Mike Martin Bill Lipscomb Jon Wiley Scherry Chapman Judith Ryan Carolyn Martin Kent Huntsman Absent: Bill Tally Staff present: Charlie Walker Guests: Sue Wiley Following verification that a quorum was present the Vice Chair, Mike Martin, called the meeting to order. On a motion by Jennifer Stephens seconded by Bill Lipscomb, the minutes for the December meeting were not approved and tabled, subject to corrections, for approval for the next meeting. Charlie Walker gave a report on a message from the Palace Theater. No one from the palace would be able to be at the next meeting. Discussion followed on possible action on meeting with the Palace board. Mike Martin said that he would go to the next Palace meeting or meet with the chair and report back to us at the next meeting. Discussion followed on future plans for meeting with the Palace board. No action was taken on the discussion. Since Ken Mellender has resigned from the commission, there was no report from the Convention Center Subcommittee. The Strategic Planning Subcommittee and Marketing committee, combined, Bill Lipscomb stated that he had read all of the plans and thought the Tarlow report was one that could be implemented and if the other members agreed, would suggest that Charlie review this with the committee. He also stated that he was on the Marketing committee only. Charlie made a report about the budget and stated that he was working on it with the City Manager since hotel tax collection was down 22% for last year. He stated that an audit of Hotels and B&B’s would be conducted and reported that Sun City had not reported its hotel tax for several months. The budget report was handed out and discussion followed on the current status of the CVB budget. He also stated that work had begun on the Red Poppy Festival and discussed the advertising that had been published in travel magazines. Mike Martin made a report on his representation of the CVB at travel shows. A proposal from the Heritage society representatives on the spring Garden Party was presented. After much discussion, on a motion by Bill Lipscomb and seconded by Carolyn Martin, $1000 was recommended to be given to the Heritage Society Garden Party for advertisement. John Wiley abstained from the vote. A discussion was held on the fact that new members would be attending the next meeting and that we have a work shop on the vision and purpose of the CVB and on the Marketing plan for new and old members of the committee. Agenda items suggested for the next meeting were; Finance report, and the workshop format. Move to adjourn by acclimation at 9:00 p.m.