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HomeMy WebLinkAboutMinutes_CVB_05.07.2003City of Georgetown Convention and Visitors’ Bureau Board Meeting of May 7, 2003 MINUTES Members Present: Kent Huntsman, Mike Martin, Bill Lipscomb, Jennifer Stephens, Martha Lawlor, Carolyn Martin, Scherry Chapman Members Absent: Posey Duncan, John Wiley, Ellen Weimer, James Timmons Staff Present: Shannon Baldridge Quorum present, meeting called to order by Board Chair Kent Huntsman at 6:34pm. Reviewed past minutes…correct members absent. Open discussion by Bill Lipscomb regarding mission statement and goals. Introduced visitors from Sertoma Club requesting $5000 in Cooperative advertising. Sertoma plans to advertise outside of Georgetown. See ‘coop advertising’ part of minutes for discussion. Shannon passed out manager’s report. Update on reorganization of economic development department to separate from CVB/Main Street. Hotel Occupancy Tax Audit postponed. Red Poppy Fest Report: Should be over $20,000 profit. Blue Grass Festival: draft of sponsorship levels passed out. Kent suggested increasing amounts per sponsorship categories. Georgetown Visitor Package to include discounts from participating hotels and businesses. Advertising proposal for 2004 fiscal year looks to request CVB with $35,000 for advertising. HOT $ down, reviewed in staff report. Finance Statement: Request made to bring finance statement and benchmarks with line items such as advertising/coop advertising line items detailed with what’s spent. FYI…Billboard contract due to expire…DDGA looking for more $ to move to bigger billboard. Discussed idea of approaching Miller’s regarding input and ownership of “tractor museum” suggestion produce cash in their hands and making that dream a destination stop for people in Georgetown. Mike suggested we study what’s been proposed to Miller’s in the past. Bill suggested we se how other communities put this together. Mike, Bill & Scherry willing to propose to Millers’. Bill requested “train” proposal be put back on agenda to find out what happened with idea as CVB Board previously unanimously approved proposal and has not heard anything since. Coop Advertising: Sertoma requested $5000 to advertise (outside of Georgetown) their 4th of July event. Board unanimously agreed that was too much money to grant for this request. Much discussion on whether to give a small token or nothing at all. Comments made that parking is already a problem, so why increase that problem and increase potential to make Georgetown residents more mad. Maybe we could spend money that money on bus from High School to Park, etc or money to tag billboard instead. MOTION made by Scherry Chapman to approve up to $1000 to tag onto existing DGA billboard for Sertoma 4th of July festival. Bill Lipscomb seconded motion. No discussion. Approved. Blue Grass Festival: Subcommittee met twice (John Wiley, Martha Lawlor, Kent Huntsman). Two areas of focus are San Gabriel Park and San Gabriel Motel. Subcommittee asked City and Shannon Baldridge to get with Park & Recreation regarding San Gabriel Park to look at costs associated with fencing in park and paying for parking like last year. Shannon mentioned DGA has involvement that weekend on the square and can we compliment each other instead of competing with each other. Kent mentioned last years square activities…story telling, pick’n jam sessions, Palace Theatre movie, etc. Recommendation is for Carolyn Martin to speak with DGA Board to see how we can compliment each other. MOTION made by Bill Lipscomb to use San Gabriel Park as location for event. Martha Lawlor seconded motion. No discussion. Approved. John Hood, President of the Central Blue Grass Association is to meet with Cari Miller. *there may have been a motion for something here by Scherry & seconded by Mike??????????????????* Postponed discussion of CVB goals and structure and focus of Subcommittees. Agenda for next meeting: Miller/tractor museum discussion, train proposal, discuss meeting with Paul Brandenburg regarding CVB goals & expectations and the possibility of putting sales tax dollars in budget. MOTION made by Martha Lawlor to adjourn at 8:35pm. Jennifer Stephens seconded motion. Approved & dismissed.