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HomeMy WebLinkAboutMinutes_CVB_06.04.2003CVB Board Meeting June 04, 2003 Members present: Kent Huntsman, Bill Lipscomb, James Timmons, Ellen Weimer, Scherry Chapman, Martha Lawlor, Posey Duncan, Mike Martin, Carolyn Martin, Jennifer Stephens, John Wiley Members absent: None Staff present: Shannon Baldridge Called meeting to order @ 6:30pm. Presentation by Lucas Adams of the Williamson County Art Guild requesting $12,500 for advertising the 2003 Art Walk (Oct 04-05, 2003)…versus a budget presented showing advertising dollars totaling $2,500.….higher amount will allow the Guild to advertise more widely. Motion by James Timmons to fund Art Guild advertising dollars, seconded by Martha Lawlor. Discussion was $1,000 by Posey Duncan, $1,500 by James Timmons, $2,500 by Martha Lawlor. Motion made by James Timmons for $1,500 was seconded by Bill Lipscomb. Discussion by Martha Lawlor was to amend motion to fund full $2,500 request and was seconded by Posey Duncan. After further discussion motion was to amend amount to $2,000 and was made by Posey Duncan and seconded by James Timmons. Further discussion by Bill Lipscomb was to request city have say on what’s involved in cooperative advertising. Motion approved. Sertoma follow up: Lease on DGA billboard ran out 06-01-03. Moving billboard location to bigger and better location, but billboard won’t be ready before the 4th of July ~ therefore we would be unable to tag their event. Motion was made by Mike Martin that in light of the fact we could not tag current billboard to promote Sertoma event we offer no money to Sertoma this year. Motion seconded by Carolyn Martin. Discussion-none. Motion to not fund Sertoma approved. Balance on financial $8,000 in cooperative advertising dollars. Presentation by DGA’s Susan Firth was to request cooperative advertising dollars in the amount of $2,312 ($1,512 for production of new billboard and $800 for first month’s rent). Discussed expenses of current billboard and thoughts of City taking over current billboard location. Motion was made by Posey Duncan to award $1,512 toward production and seconded by Bill Lipscomb. Discussion-none. Motion approved. Note: John Wiley and Carolyn Martin abstained from vote. Discussed current DGA board scheduled to expire in June and how we (the board) could encourage the City to keep (fund) the current billboard location. Can DGA keep until end of fiscal year? Can City Council use it’s contingency funds until end of fiscal year and budget billboard in new fiscal year’s budget? Reviewed April and May’s CVB Board minutes. Motion made by James Timmons and seconded by Jennifer Stephens to accept minutes. Discussion-none. Approved minutes. Staff report by Shannon Baldridge: 1. Brochure committee: relocation and visitor’s guides’ RFP’s to go out in June for bid. 2. Reorganization of Economic Development & CVB approved at May 27th Council Meeting. Transition to take place over summer will separate CVB from E.D. May add staff position to tourism/CVB in process. 3. ? 4. Advertising requests 5. Red Poppy Fest request for seed money 6. Old time Fiddler’s Fair - Dixie Flag in kind sponsorship for $1000 banners (non commissionable) Website content in the works Printing to be complete this week Posey to contact ‘explorers’ to coordinate parking Volunteer coordinator still needed John Hood (president of the Central Texas Blue Grass Association) has pulled out of event due to conflict with Palace Theatre Bluegrass coordinator Rus Dukawick. Kent Huntsman will follow up with John Hood to try and persuade him to stay involved. 7. Train project has not moved forward due to contract problems and City requirements on Park & Recreation side. Bill Lipscomb agreed to follow up with P&R. 8. Poppy Fest economic impact Report on Palace Theatre Agreement: 09/24/02 report to City council indicates $17,261.91 between 10/01/01 and 09/24/02 was spent on direct advertising. Steps this year will include more outside advertising. Report includes emails regarding groups coming to Georgetown and booking at Palace. Review E, F, and G on Agenda at next meeting, Wednesday, July 02, 2003. Items J and K postponed. Next month agenda to include Scott Joslove (item D postponed today). Motion was made by Posey Duncan to adjourn and seconded by Bill Lipscomb. Motion to adjourn at 8:50pm was approved.