HomeMy WebLinkAboutMinutes_CVB_08.06.2003CVB Board Meeting Minutes
August 06, 2003
Members present: Kent Huntsman, Posey Duncan, Martha Lawlor, Carolyn Martin,
Jennifer Stephens, Ellen Weimer, John Wiley
Members absent: Scherry Chapman, Bill Lipscomb, Mike Martin, James Timmons
Staff present: Shannon Baldridge
Kent Huntsman called meeting to order @ 6:36pm.
On behalf of all the board, Kent made a special thank you to Shannon for all her hard work ~
We’ll miss you!
Shannon gave us the information on her leaving her position tentatively mid December due to her
husband accepting a to a position with the federal government. Shannon did say they were
currently looking for an Assistant for the CVB which they hoped to fill by September and will be
looking to hire the new ‘Tourist/Main Street Manager’ 30 days prior to her leaving.
Reviewed July 02, 2003 minutes. Motion made by Martha Lawlor to accept minutes with
correction to spelling of Posey’s first name. Seconded by Ellen Weimer. Approved.
Staff Report:
Website: hits are down. Shannon looking to help change design. Also looking @
coding for search engines. Hope to add links from other city websites.
Program request funded by council. Destination marketing: council approved $22,000.
Downtown Master Plan Assessment: Council approved $30,000. Shannon will email info on
each program and what they entail.
Old Time Fiddlin’ Fair: first major sponsor is Premier Mazda @ $2500 (top level). DGA
and Simon/Wolf Ranch sponsored @ $1000 each. Security Connection (Joe Savage) handling
parking. Advertising with KASE, KVET, WC Sun (at discounted rates), Statesman. WC Sun is
sponsoring (in kind) Cindy Posey’s time. Cindy took over entertainment. Antique vendors low
due to heat. Beer Garden sponsored and handled by Applebee’s. They are on track with all
paperwork. John is handling the Classic Car/Model T expo (15-20 Model T’s & 30+ classic
cars). John is also looking for more volunteers for the coke booths. Food income will be a flat
fee. 23% of beer sales as income. Income on soda/water will be $1.29 profit per bottle sold (cost
$0.71/sales $2.00).
Red Poppy update – looking to fill vacancies for committee. Will be 4/24-25/04. Adding
new items this year. Next meeting scheduled for 8/28 (location and time will be emailed when
determined).
Downtown Master Plan - $270,000 Phase I. Continue to fund sidewalk expansion plan to
connect Downtown with Southwestern University by next fall. Implementing signage, parking,
marketing/promoting.
Cari is currently at the TACVB Conference networking for Georgetown.
HOT Worksheets – no questions, comments.
Financial Statements – no questions, comments.
Benchmarks – no questions, comments.
Paul Brandenburg, City Manager, scheduling an information sharing meeting with and/or
between board chairs, to discuss what each board and commission SHOULD BE doing and to
inform each other what they ARE doing.
Next agenda: goals, subcommittee reports
Motion to adjourn meeting @ 7:34pm made by John Wiley and seconded by Posey Duncan.
Approved.
Great meeting ~ 58 minutes!!