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HomeMy WebLinkAboutMinutes_CVB_09.03.2003CVB Board Meeting Minutes September 3, 2003 Members present: Mike Martin, Posey Duncan, Bill Lipscomb, Carolyn Martin, Kent Huntsman, Ellen Weimer, John Wiley Members absent: Martha Lawlor, Scherry Chapman, James Timmons Staff Present: Shannon Baldridge Kent Huntsman called meeting to order @ 6:32pm. Congratulations were given to staff of CVB and others on a successful weekend at the Old Time Fiddlin’ Fair. Other info by Shannon on the fair as follows: ~coverage from every major TV new station in Austin and several Sun articles. ~vendors/merchants very happy/successful. ~1st glance shows cost of $1000 ~attendance approximately 6000-7000 over the weekend ~Escape reported 2nd best sales day of the year. ~no complaints of aftermath ~Cobblestone stayed open until 11:30pm Saturday night! ~merchants opened early Sunday and reported did very well. ~beer garden license fell through ~main ($6500ish) income from sponsors and coke sales ~ double reported over last year (due to more time to prepare). ~next year may move off of Labor Day due to Williamson County Soccer Tournament. ~follow up meeting @ 4:30pm @ CVB office Monday, September 15, 2003. Motion to approve August 6, 2003 CVB minutes made by Carolyn Martin and seconded by Posey Duncan. No discussion. Approved. No Coop Advertising requests. Kent Huntsman requested a list of all monies granted to what projects over the year to give us sense of what was successful (or not) and how hotels did during those events. This is to help us better look @ those coop requests should those projects ask again next year. We need to analyze if we meeting goals as a CVB Board by looking at those coop requests. By analyzing this we can better see if the events we are coop advertising with are actually increasing HOT dollars. Downtown issues: Paul is continuing to meet with other boards and committees and sharing information on what each is doing. Southwestern has approached Paul to see how SU can help serve downtown businesses and how downtown can help serve SU. John asked if SU students are required to do community service. Kent referred to the SU Paidea program, but said there is no specific community volunteer group. Bill’s thoughts were defining what community service volunteering would entail for SU (students, fraternities, sororities, etc.) versus community “service” with nonprofit charitable organizations. Shannon gave info of different motives people volunteer for. Staff Report: ~action plan for tourism update to follow from information by Shannon and Paul. ~staff interviews for assistant being held in September. ~Shannon’s final date for resignation will be determined by husband’s graduation. ~Old Time Fiddlin’ Fair follow up meeting 9/15 @ 4:30pm @ CVB. ~Red Poppy: Vacant Chair Positions need to be filled. Festival 4/24-25/04. ~Website: Georgetown.org has new pictures added. ~Visitor Center: awning falling apart, trying to get grant to repair/paint. ~new brochure: design size layout changes to allow for magazine size or option to fold down for rack size. Bids are out and 2 have been received. This will be determined by the October 1, 2003 CVB Board Meeting. ~annual TTIA Conference next week to be attended by Cari. Mike recommended maybe more CVB representatives would be appropriate to attend. Passed out HOT worksheets and financials and benchmarks (many Montana visitors!). Agenda for next month’s meeting: Can Shannon compile information form what staff/council wants or expects from us as a board, including the possibility of attending CVB related functions. John Wiley made motion to adjourn meeting at 7:36pm. Mike Martin seconded motion. Approved.