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HomeMy WebLinkAboutMinutes_CVB_12.01.2004I. I . ` i. Meeting Minutes December 1, 2004 Present: Martha Lawler, Ellen Weimer, Scherry Chapman, Bill Banks, Posey Duncan, Jim Timmons, Carolyn Martin, Gaz Green, Holly Bresser Absent: John Wiley, Kent Huntsman City Staff: Shelly Hargrove Guests: Fred & Sondra Carlton 1. Call to Order The meeting was called to order by Martha Lawler at 6:45 p.m. 2. Minutes Minutes from the November 3, 2004, meeting were reviewed. A MOTION was made and seconded to approve the minutes as presented. (Timmons/Martin). Motion carried. 3. Cooperative Advertising Application Fred and Sondra Carlton, representing the Lone Star Model A Ford Club, presented their club's application for cooperative advertising. Their event is the 42 °a Annual Model A Ford Texas Tour and will be held June 9 -12, 2005. Georgetown will be the host city and headquarters will be the LaQuinta Hotel. Venues where activities will take place include the Georgetown Airport, the Palace Theatre, Mac Haik Ford, and Sun City. The last time this event took place in Georgetown there was time set for the cars to be on display around the square. Unfortunately, that was not included in this format. One portion of the schedule was no yet confirmed so there might be the option to hold the "Car Games" somewhere J:\CVB\BoardCommissionk.MectingsN4-12-1 M.doc in the vicinity of the square. It was suggested that the City parking lot at 91h and Main could possibly support that activity. It was also suggested that there could be an exhibit of "Show Cars" around the Square scheduled for sometime during the weekend. Fred and Sondra were willing to research those options. The Board was thrilled that this event was returning to Georgetown but was disappointed that more of the event wasn't scheduled for the public. Concerns raised in the application included: Why was the CVB paying for the postage to mail their registration packets? Has this been done in the past? Shelly explained that, if a club requests it, this is a service that the CVB will provide. Bill, who subscribes to Hemmings Motor News, felt that the advertising proposed for that publication would not be cost efficient. It would be one of 1,000 same sized ads and would easily get lost amongst the others. A MOTION was made and seconded to approve a grant of $1,150 to the Lone Star Model A Ford Club. (Duncan/Timmons) After discussion, that MOTION was amended to approve the $1,150 grant while strongly encouraging the group to arrange to display cars or to hold their "Car Games" around the Square. (Duncan/Timmons). The amended motion carried. 4. Task Force Updates 0 Fiddlin' Fair: After discussion with the Downtown Georgetown Association, an agreement was reached to move their Loft Tour to the second weekend in October 2005 in order to hold the Fiddlin' Fair on October 1 -2, 2005. ® City Branding: A Task Force Meeting is scheduled for December 3 to review the creative design. The group is still on target to unveil the brand image in early January 0 Lodging Liaison: The next meeting is scheduled for Tuesday, December 9th at San Gabriel Motor Court. Holly is working with Wildfire to develop and promote packages that include dining, entertainment and lodging components. a Sports & Recreation Complex: Martha reported that Kent attended a November meeting and shared that activity had slowed and not much was taking place. 5. Discussion Concerning Goal I, Obiective 3 on the 2004 -2005 Work flan Kent had asked that this item be placed on the agenda. Because of his absence, the item was tabled until a future meeting. I: \CVB\Bowd Commission \Meetings \4 -12 -1 M.doc 6. Staff Report ■ The San Marcos Main Street Board came to Georgetown to work through their Master Plan process. They filled 16 rooms at the San Gabriel Motor Court. ■ CVB has applied to Texas DOT to exhibit items showing off Georgetown in the display cases located in Welcome Centers. If accepted, the display would be in place for six months. • Shelly asked members to encourage anyone they feel would be an asset to the Board to apply. Jim, John, Scherry and Carolyn will not be returning for another term. Gaz suggested that we find out who applied last year but was not accepted; maybe some of them might still be interested. • Shelly asked that members check their calendars and see if Monday, February 28`h could work for next year's planning session. She will e -mail everyone within the next couple of days to get their availability. Suggested times were from 10 -2 or 3 -7 At 7:42 p.m. a MOTION was made and seconded to adjourn the meeting. (Chapman/Weimer) Motion carried. Approved and attested to by: Kent Huritsn Board Chair Weimer I Secretary J:l CVBl BoardCommission\Mectings \4 -12 -1 M.doc t _ �-m o Date Date '