HomeMy WebLinkAboutMinutes_CVB_04.12.2013Notice of Meeting of the
Convention and Visitors Bureau
City of Georgetown, Texas
Friday, April 12, 2013
The Convention and Visitors Bureau Board will meet on Friday, April 12, 2013 at 08:30 AM in the
Convention and Visitors Bureau Office, located at 103 W. 7th Street, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
Convention and Visitors Bureau Board Members:
Georgene Richaud, Stephanie Blanck, Don McCullough, Bob Villarreal, Nancy Benold, Shelly Patel,
Steven Harris
Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise
specified.
Call to Order at 08:30 AM
1.Welcome/Call to order
2.Discussion and possible action regarding approval of the March 8, 2013 minutes
3.Discussion and possible action regarding CVB Goals & Objectives
4.Discussion and possible action regarding HOT grant application process
5.Set agenda for May 3 meeting
6.Discussion and possible action regarding advertising and media exposure and dates of
upcoming events
7.Adjourn
Certificate of Posting
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2013, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle, City Secretary
EST. 1848 p
EOR.GE'TO �Y N
TEXAS
Georgetown Convention and Visitors Bureau Board
April 12, 2013
Minutes
Georgetown Visitor's Center Conference Room
Present: Stephanie Blanck, Steven Harris, Cari Miller, Don McCullough, Shelly Patel, Georgene
Richaud, and Bob Villarreal
Absent: Nancy Benold
Guests: None
Welcome /Call to order by: Georgene Richaud, chair, at 8:33 AM
Discussion and possible action:
® Discussion and possible action regarding approval of the March 8, 2013 minutes: Bob V.
moved that the minutes of the March 8, 2103 meeting be approved as written, Steven H.
seconded; passed
Discussion and possible action regarding CVB Goals & Objectives: After much
discussion it was decided to use the forms in the provided binder to start formulating our
goals and objectives. Other discussion on this topic included:
o Contract for a study in order to get more information as to why people
chose to come to cities. We must make sure our hotels and events locations
are willing to participate in the study and provide the information. We
would need to do an RFP and then we can interview the finalists. Everyone
agreed this is a necessary component to our strategic planning. Georgene R.
moved that Cari be authorized to spend $15,000 to conduct a study on
existing and potential tourism in GT, Bob V. seconded - approved
o If and when we get a convention center - another study may need to be done
to determine what types of conventions would be attracted to GT.
o Finding model convention and visit bureaus similar to us - San Marcos,
New Braunfels, McKinney. Cari will contact her association and get some
other suggestions, Pre- prepare a list of questions for consistency sake - a
subcommittee to develop the questions (Bob, Don, Shelley volunteered to
4/12/13
help with that) - by the next meeting
Discussion and possible action regarding HOT grant application process: It was agreed
that the application process should take place twice per year: July and January. The next
round of grants will be due by July 31, 2013 and the 2014 applications will be due January
31, 2014. Cari will develop timelines around those dates. At this time there will be no
changes on the grading rubric.
® Set agenda for May meeting. We will meet May 10th and start meeting the first Friday
starting in June. The agenda will include coordination with other groups such as DGA,
Mainstreet, etc. We will continue our discussion of our goals and objectives as well as
helping others in the community understand the function and role of the CVB.
Discussion and possible action regarding advertising and media exposure and dates of
upcoming events: Refer to Cari's report for details. Other discussion: Stephanie, Don, and
Shelley agreed to judge the Poppy Fest Parade. Cari will send details to those involved.
With no further business, Shelley P. moved the meeting be adjourned at 9:35 AM,
seconded by Bob V., approved.
Geo gene Richaud, Chair
Stephanie Blanck, Secretary
S /U l3
Date
4/12/13