HomeMy WebLinkAboutMinutes_CVB_07.12.2013Notice of Meeting of the
Convention and Visitors Bureau
City of Georgetown, Texas
Friday, July 12, 2013
The Convention and Visitors Bureau Board will meet on Friday, July 12, 2013 at 08:30 AM in the
Convention and Visitors Bureau Office, located at 103 W. 7th Street, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
Convention and Visitors Bureau Board Members:
Georgene Richaud, Stephanie Blanck, Nancy Benold, Bob Villarreal, Don McCullough, Shelly Patel,
Steven Harris
Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise
specified.
Call to Order at 08:30 AM
1.Welcome/Call to order
2.Discussion and possible action regarding approval of the May 10, 2013 minutes
3.U.I.L. State Soccer Tournament Hotel Occupancy Tax Grant Follow-up Report
Presentation– P. J. Stevens
4.Texas Half Century Club Hotel Occupancy Tax Grant Follow-up Report Presentation –
Keith Parker
5.Discussion regarding the impact of transit on tourism
6.Discussion and possible action regarding CVB Goals & Objectives
7.Discussion and possible action regarding HOT grant application process
8.Set agenda and date for August meeting
9.Discussion and possible action regarding advertising and media exposure and dates of
upcoming events
10.Adjourn
Certificate of Posting
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2013, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle, City Secretary
EST. 1848
GEORGETOWN
TEXAS
Georgetown Convention and Visitors Bureau Board
July 12, 2013
Minutes
Georgetown Visitor's Center Conference Room
The mission of the Georgetown Convention and Visitors Bureau is to:
Encourage the community's economic success through promotion of Georgetown as a tourist destination.
Preserve, promote and enhance the cultural heritage and unique character of the community.
Attract visitors to maximize the financial impact of tourism on the community.
Present: Nancy Benold, Stephanie Blanck, Steven Harris, Cari Miller, Don McCullough, Shelly
Patel, and Bob Villarreal
Absent: Georgene Richaud
Guests: P.J. Stevens, Jeff Harris, Roger Kidwell, Ilyanna Kadich
Welcome /Call to order by: Nancy Benold ,vice chair, at 8:32 AM
Discussion and possible action:
Discussion and possible action regarding approval of the May 10, 2013 minutes - Bob V
moved the minutes be approved as written, Stephen H. seconded - approved
U.I.L. State Soccer Tournament Hotel Occupancy Tax Grant Follow -up Report
Presentation— P. J. Stevens, Jeff Harris, and Roger Kidwell
The follow up report had been distributed electronically - the actual tournament went
very well with many still viewing the repeat telecast.
PJ went through the report - UIL controls the gate while the district controls the
concession. He indicated that the HOT grant is crucial to maintain this tournament in GT -
it's what keeps UIL coming. Unfortunately there are not enough double rooms with inside
corridor in GT for the teams to stay here. Brief discussion regarding next year
improvements to the tournament outreach.
Texas Half Century Club Hotel Occupancy Tax Grant Follow -up Report Presentation —
Keith Parker could not attend but the report had been submitted for review. This event
was very successful and 45 teams came in and many hotel rooms in GT were booked.
This tournament helps fill hotel rooms during the week
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Discussion regarding the impact of transit on tourism:
General dialog regarding the impact of the Lone Star Rail Collaborative vote by the City
Council and its impact on tourism for the future. Concern was raised on the message that
sends to the local merchants and hotels in our community.
Discussion and possible action regarding CVB Goals & Objectives
The CVB is strongly encouraged to visit the "Signature" areas of Georgetown
Cari is recommending a visit to Inner Space - July 24th 2 PM
Golf Cart Tour on the trails - Wed, Thurs or Saturday mornings
Courthouse Tour - date August 2nd after the CVB meeting
Cari will send dates out to CVB and get a tours organized
Discussion and possible action regarding HOT grant application process
Specific dates were distributed for discussion regarding exempt days for Grant
Applications - the hotels are already full on these dates: Bob V. moves HOT grant
applications not be accepted for the dates recommended, Stephanie B. seconded, passed
Set agenda and date for August meeting
August 2, 2013 is our next meeting and the CVB will begin meeting on the first Friday of
the month
July 31, 2013 is the next due date of the HOT grants and all CVB members will receive a
copy one that date.
August 2nd the requestors will each have ten minutes to pitch their request to the Board.
Discussion and possible action regarding advertising and inedia exposure and dates of upcoining
events
The report is attached
Stephanie B. moved that the meeting be adjourned at 9:41 AM - all approved.
Georgene Richaud, Chair
Step anie Blanck, Secretary
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Cari Miller, Tourism Manager
Date
7/12/13