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HomeMy WebLinkAboutMinutes_LAB_07.13.1998Minutes for the Georgetown Public Library Advisory Board Meeting 13 July 1998 Present: Joe Case, Michelle Crider, Nell Dickson, Jean Ehnebuske, Greg Gibbons, Sheila Henderson, Rachel Logue, Nell Dickson, Sharon Sanders Webster. Excused Absences: Tom Barry, Nelda Burson. Nell called the meeting to order. She took a few minutes to review the Budget Meeting of June 15. Jean noted that she had removed Rebecca Pfiester's name from the "Excused Absences" list on May's minutes as per a correction made by Sheila Henderson at the June meeting. Since there were no corrections or additions to the June minutes, they were approved with a motion from Jean and a second by Sharon. Comments from Citizens: Sheila reported that she received a few complaints from mothers living outside the city who did not want to pay the $5 summertime charge to check out children's books. Comments from the Chair: None. Library Director's Report and Statistics: Sheila spoke briefly about her report on June's Board/Staff Retreat. She also commented on a recently received grant that will help the library build the career materials collection, and told board members to note the plaque in the lobby that acknowledges receipt of the grant. She also reported that in the city was in the "first round" of considering budget requests, and that decisions may be made that may effect staffing for the library. Sheila also remarked that she is handling buying a little gift for former board member Sally Riddle. Old business: None. New business: Sheila told board members that City Manager Bob Hart would like a recommendation from the Advisory Board regarding the possibilities for a new site for the library. After discussing the choices, board members agreed that the best location for the new library would be the northeast corner of Austin Avenue and Stadium Drive, just south of the Recreation Center. Nell said that she would write a letter to Bob Hart informing him of our recommendation. New board member Joe Case was introduced. Shortly afterwards, Joe was named as the new advisory board secretary by acclamation. He replaces Jean, who had agreed to serve as secretary only until another individual could be elected. Nell called for a motion to adjourn the meeting. Michelle so moved, Rachel seconded her motion, and the meeting was adjourned. • • U Nell F. Dickson June 10, 1998 Ms. Pat Tuohy Central Texas Library System P. O. Box 2287 Austin, Texas 78768 Re: Library and Library Advisory Board Retreat Dear Pat: Once again your knowledge and experience, deft touch and gentle direction guided us in a successful retreat. With your help, we faced some thorny issues and developed strategies to deal with these issues. Your knowledge of our community and library provides a valuable continuity to our retreats. I hope you will return to guide us again. If you are not weary of us, we are certainly not weary of you! Thank you for all your help. Warmest regards, Nell F. Dickson Chairperson Library Advisory Board cc: Breda Bra h bcc: ezla nderson 144 Lost River Road Nell F. Dickson June 10, 1998 Mr. Gary Hart City Manager City of Georgetown 609 Main Street Georgetown, Texas 78626 Re: Library and Library Advisory Board Retreat Dear Mr. Hart: Our second annual Library Retreat was a resounding success! As we did last year, the staff and board addressed current and up -coming issues, explored the opportunities and obstacles we each face and developed strategies to deal with these issues. is I continue to be impressed with the professionalism, team spirit, good cheer and positive attitude of the Library staff. Georgetown is truly fortunate to have such talented and dedicated people contributing to the quality of life of our community. In my estimation, the Library Retreat is a valuable tool both for planning and morale since it allows such concentrated focus. I hope these retreats can continue in years to come. Very truly yours, Nell F. Dickson Chairperson Library Advisory Board cc: Sheila Henderson 11 0 Nell Dickson Georgetown Public Library Advisory Board, Chair Georgetown Public Library 808 Martin Luther King Georgetown, TX 78626 Dear Nell: Please accept this letter of my resignation from the Georgetown Library Advisory Board and the Georgetown Library Foundation. I have learned and benefited from my time on the boards. However, I now find that I am unable to devote the time necessary to continue to contribute effectively to the Library. I will be availible to cover the treasury information with the new Treasurer. cc: Sheila Henderson z PO.. Box 20088 Raleigh, N(,27( 11-0688 June 1; 1998 Ms. Shelia R. Henderson Ship To: Sams Georgetown Public Literary Bard 808 Martin Luther Ling Georgetown, TX 78626 Clear lids. Henderson` IBM is pleased to notify you that the equipment granted to your organiatiori has been placed on order: y accepting this granted equipment, you agree to the terms and conditions outlined in the attached IBM Corporate Community Relations Equipment Grants Agreement. * The following is the current order number, configuration; and ship date. Unscheduled orders will be scheduled based on product availability. As a result, you may receive partial shipments as the equipment becomes available. Grant Program: Discretionary Fund IBIS CCR Use Only: 3 713 Proposal lumber. 19 80523004 Config blame: l Fg8H2, DF98H4 _ Branch Office: XQ4 Order umber: S77917 PART # {STY DESCRIPTION SNIP DATE 628266U 1 2 l0M /MMX 2.5GB 3 MB SHIPPED 654 a0ON 1 COLOR }R MONITOR IT R SHIPPED 4312001 LASER PRINTER W/CABLE SHIPPED It may become_ necessary for IBM to withdraw specific products from this program due to supply and availability. In such an event, we will substitute a comparable product for this order{s}: If you have any questions regarding your order; please call 1-80-777-4768 (option # 4)t Sincerely; Peggy Cliborne Customer Support Representative IBM Grants Program Internet ID. clibornet us.ibm.com CC -.Mr. Mike Cross Mr. Leroy Wormley =on-. elyA Burson Michelle Cridei Nell F. Dickson Greg Gibbons Sally Riddle 'Sharon Sanders Wayne Porter 0 E Georgetown Library Foundation 808 Martin Luther King Georgetown, Texas 78626 512-930-3551 June 10, 1998 Mr. Leroy J. Wormley, Jr. Program Manager -Corporate Community Relations IBM 11400 Burnet Road Austin, Texas 78758 Dear Mr. Wormley: I write on behalf of the Georgetown Library and the Georgetown Library Foundation to thank you and IBM for the generous contribution of a computer, monitor and printer for use in our library. The responsible corporate citizenry of IBM will aid our Library in offering better and expanded services to our community. Thank you again for your generosity. bcc: Sheila Henderson Very truly yours, Nell F. Dickson Chairperson MONTHLY PORT EORGETO lei PUBLIC IiC I - May& June, 1998 STAFF « Out and About' i Sheila Henderson attended a Georgetown Project Childcare committee meeting o Wednesday, May 6. 1S>l3 sponsored an all day workshop on campus planning, May 7, which was attended for'/2 day by Sheila Henderson, Pat Tuohy and Sheila Henderson net Monday May '11, Tuesday, May 19, and Thursday, May 28 to plan this year's staff and board retreat. "risty Mc' icholas and Sheila Henderson attended a City sponsored budget workshop on Thursday, May 2: On lone 9, Lee Sparks, Eric Lashley, Craig Dowell, Kathleen Bowling, Rosa Garcia and Cristy McNicholas finished the 7-Habits Personal Leadership Development elopment class sponsored by Human Resources. Sheila Henderson attended the .American Library Association conference in Washington, D.C., on June 2 - July 1, where she accepted a national grant award for career collection development. ADMINISTRATION Cr sty McNicholas, Fran Fit ner, Lee Sparks and Sheila Henderson rnet with the Finance and Purchasing departments to review purchasing, credit card, and accounting procedures. PROGRAMMING Schools out and the Summer Reading program begins. Ms Rosa was hard at work planning all the activities for the -week program. May 2 th was theKick--off party at the Community tenter, where children could register, play games, have their faces painted and were able to look at and touch exotic snakes. During June, the children watched a magic show, created stone creatures, animal masks and enjoyed a safari adventure: VOLUNTEERS Each inonth in our Library newsletter, Judy Fabry spotlights one of our indispensable volunteers. For May she introduced Ruth C'rcteau, who is our book mending expert. Ruth takes care to give each book she touches that special attention in order for it to stay in circulation. In June we were introduced to Doug flapper who besides being our Large Print circuit delivery person, shelves books for circulation staff on Mondays and Wednesdays. FRIENDS F THE LIBRARY The Friends held their annual book sale and auction in May and have let, the donation box up at the Library for future donations. Some of the proceeds will be used to support the Summer leading program, activities: _ UTTU J r t American Library Association, June 2 - July 1, Washington, D.C. Library Security system: to be installed - June 3 - July 3 . Internet Computers to be installed July 9. Summer Reading Program ends July22. • CITY GIFT FUND GIFT FUND EXPENDITURES MAY 1998 Robert & Joy Pausewang $20.00 In Memory of Doris Peschel Flora Robbins $6.00 Not Specified BOOK DONATIONS Rus, Irene, & Frances Allen Rockport's Fitness Walking for Women by Anne Kashiwa & James M. Rippe In Memory of Betty D. Allen Tina Allen The Road to Paradise Island by Victoria Holt In Honor of Lea Harris Ann Crawford Sam Houston: American Hero by Ann Crawford Virginia Davis Emma (Audiocassette) by Jane Austen Victor Hotho First Things First (Audiocassette) by Stephen Covey Armand Hufault Southwestern Landscaping with Native Plants by Judith Phillips For the Georgetown Native Plant Society Kjun Kil Kim A New History of Korea by Ki-Baik Lee Morton King Love in the Western World by Denis De Rougemont Roberta Lacey Joshua by Joseph Girzone • Lois Parker Six Walks in the Fictional Woods by Umberto Eco Elmer & Mary Lou Pate The Sampler Quilt Workbook by Dinah Travis In Honor of Ella Copeland Sally Riddle Canterbury Tales (Audiocassette) by Geoffrey Chaucer Nip & Sam (Audiocassette) by James Herriot Clara Scarbrough Homespun and Blue by Martha Stearns Remember Me by Linda Otto Lipsett Don & Clara Scarbrough You Read to Me, I'll Read to You by John Ciardi John & Beverly Treuhardt Cry of the Halidon (Audiocassette) by Robert Ludlum In Memory of Vaughn Ainsworth Unknown Donor is Comanche Barrier to South Plains Settlement by Rupert Norval Richardson Sheriff Jim Boutwell Collection Armour Welch Cruel and Unusual by Patricia Cornwell You Belong to Me by Mary Higgins Clark E • GIFT FUND EXPENDITURES JUNE 1998 Susan Albert Work of Her Own by Susan Albert Rus, Irene & Francis Allen The Roman Hat Mystery by Ellery Queen In Memory of Betty D. Allen The 39 Steps by John Buchan In Memory of Betty D. Allen Virginia L. Boone The Williamson -Robertson Family Record by Virginia Lee Boone Judy Denney Quilts, Quilts and More Quilts by Diana McClun In Memory of Shirley Gayle Clement Frost Elementary Cafeteria Staff Alicia's Tutu by Robin Pulver The New Dog by Barbara Hazen Jack Josey Multimedia & Graphics Controllers by Jon Peddle Premiere With a Passion by Michael Feerer Joy Pausewang Jungle ABC by Michael Roberts In Memory of Ted Johns Martha Price Promised Lands by Elizabeth Crook True Women by Janice Woods Windle San Gabriel Woman's Club Here in Space by David Milgrim New Dawn on Rocky Ridge by Roger MacBride One of Each by Mary Ann Haberman What Do You Do When Something Wants To Eat You? by Steve Jenkins W. L. Sanford isConfederate Generals of the Civil War by Carl Green Union Generals of the Civil War by Carl Green Beverly Treuhardt Isolated Incident by Susan Sloan In Memory of Elaine Bizell • 0 Minutes for the Georgetown Public Library Foundation Board Budget Meeting 15 June 1998,6:30 PM - Present: Nelda Burson, Michelle Crider, Nell Dickson, Jean Ehnebuske, Greg Gibbons, Sheila Henderson, Rachel Logue Excused Absences: Tom Barry, Joe Case, Sharon Sanders Webster The meeting was called to order by Nell Dickson. Since this meeting had been set to discuss the budget, Nell turned it over to Greg Gibbons to give his report. Treasurer's Report: Greg said that although he really hadn't put anything together formally, he could report that the Foundation has no outstanding bins except one from Sun City for $74.00 Sheila reported that the Library received one computer and one printer from IBM. The next one will come in January 1999. At this point Nell called for the Board to approve the minutes from the May meeting. Sheila corrected the minutes, noting that Rebecca Pfiester's name should be removed from the "Excused Absences" list since she serves in an ex-officio role on the board. After the correction was noted, the minutes were approved with a motion by Michelle Crider and a second by Greg Gibbons. The Treasurer's Report continued with Greg stating that the Foundation Board presently has a total of $47,000. Sheila began the discussion of future expenditures by explaining what furniture has yet to be purchased for the Children's Interactive Learning Center that the board has agreed to support. After it was noted that the costs of the desks plus the shipping would probably total $1,000, the motion was made by Michelle that the board purchase four (4) computer desks to be selected by Rosa at the cost of $199.00 each plus shipping. The motion was seconded by Jean and passed. Continuing the discussion of future expenditures, Nell asked Sheila: "What is your read on a new library?" Sheila responded that the chances for a new building are very good within the next five years, and indicated that they'd be even better if the Foundation Board supported a new building with seed money. Nell asked how much money is still needed to complete the Texas History Room, and it was determined that it is $4,000. Stating that after the Foundation Board finishes funding that project and purchases the computer desks, there would still be $42,000 left, Nell proposed that the board commit to $20,000 in seed money for a new building. Discussion followed, with figures for prior commitments and future goals/projects put in writing on the greenboard by both Nell and Greg. Nell asked Sheila how much of a reserve we need to have, and Sheila responded that, according to the tax accountant, it should be about $12,000. There was also discussion about setting a goal to raise $20,000 from the Q Ila in 1999; last year's net was about $13,000. Several board members supported the commitment to at least $1,500 in funding for the 1999 Staff/Board Retreat from what is raised at the 1999 Gala. At the end of the discussion, Michelle moved to spend the Foundation money on the items as listed below, including our commitment to $20,000 for the seed money for the new library. The motion was seconded by Greg and passed. The Foundation Board committed to: $ 20,000 for seed money for the new library $ 4,000 to complete Texas History Room $ 1,000 for computer desks $ 4,000 for computers + $ 6,000 for Gala expenses $ 35,000 in planned expenditures $ 47,000 on hand - 35,000 in expenditures $ 12,000 in reserve New Business: Sheila announced that Liz Carpenter has agreed to be the speaker for the 1999 Gala for a $1,000 honorarium. She also said that board members will be receiving notes from the Staff/Board retreat in the mail shortly. Greg Gibbons announced that, due to the constrains of time, he will have to resign from the board, effective at the end of this evening's meeting. He will be doing the books for the July meeting, however. It was proposed that the board hire Cristy McNicholas to take care of the Treasurer's duties in the interim period before the incoming Foundation board elects a treasurer. Nell called for a motion to adjourn the meeting. Michelle so moved, Rachel seconded her motion, and Nell adjourned the meeting. Respectfully submitted, an hnebuske