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Home My WebLink AboutMinutes_LAB_08.19.2013Minutes of the Meeting of the Library Advisory Board Of Georgetown, Texas August 19, 2013 MEMBERS IN ATTENDANCE: Linda Nix, Lois Case, Margaret Thompson, William (Bill) Hammonds, and Mark Bobinger. ABSENT: David Ciambrone and Tom Hagen STAFF IN ATTENDANCE: Eric P. Lashley — Library Director OTHERS IN ATTENDANCE: None F-IT04 1. Minutes of last Meeting: The meeting was called to order by Chair Linda Nix at 6:32 PM. Lois Case made the motion to accept the minutes of the June 2013 Library Advisory Board Meeting and Margaret Thompson seconded the motion. The motion passed unanimously. 2. Citizens wishing to address the Board: None 3. Introduction of new member, Mark Bobinger: Mark introduced himself to the board. Mark is currently a pilot for Fed Ex. Each member of the board introduced themselves to Mark. 4. Director's Report: Director Lashley reported circulation for June 2013 was slightly down, but circulation was up for the month of July. Eric reported e-book usage continues to grow: June circulation equaled 1,116 and July equaled 1, 154. Downloadable audiobooks was also higher with circulation equaling 191 in June and 258 in July. Lashley reported we had some significant donations for June and July: the Sun City Kiwanis donated $1,000 for the children's summer reading program, the Friends donated over $18,000 for various library projects, and Linda Walke donated $2,000 for the greatest need. Eric noted Leslie Bradley was promoted to Evening Librarian and will also take on the responsibility of the volunteer coordinator. Kristyn Krogman resigned as the Library Assistant storyteller. Kalena Powell was hired as a full-time Library Assistant storyteller. Kalena had previously worked for the library in a part-time capacity. The library still has a part-time Library Assistant position to fill. Lois Case announced that Senior University was looking for new instructors and asked the library staff and the board to let her know if they knew anyone that would be interested in teaching classes for Senior University. Lois also wanted the board to know that Senior University was for all senior residents of Georgetown and not just residents of Sun City. Lashley informed the board that the proposed City budget has funds for a parking lot at the corner of 8 th and Martin Luther King Jr. to be used primarily for the library. Lashley read the patron comments for June and July. Consideration of and possible action on the following: 1. Downtown Master Plan update — Eric Lashley: Director Lashley thanked the members of the board who attended the kick-off meeting for the revision of the Downtown Master Plan held on Tuesday, August 6, 2013. Eric reiterated the importance of the master plan in future of the properties surrounding the library. Lashley informed the board they could complete a survey at dtmasterplan.georgetown.org or participate in future meetings. 2. Art Center update — Eric Lashley: Lashley announced construction was slowly progressing. He also said the City had been informed that Georgetown will be receiving the Cultural District designation from the Texas Commission on the Arts at their September 5, 2013 meeting. 3. Summer Reading Programs — Eric Lashley: Lashley reported all of the summer reading programs were successful. Bethni King had a goal of having children checkout 50,000 items and that goal was achieved. For the finale, Bethni kissed a frog, rabbit, and hedgehog, to reward the children for reading 50,000 items. The grand prize drawing for the kids that registered for the summer reading program was an iPad mini. 4. Writer's College — Eric Lashley, Dave Ciambrone: Lashley showed the board the handouts for the Writer's College. Enrollment for the courses began on August 18. 5. OverDrive eBooks program — Eric Lashley: Lashley played an audio recording of a National Public Radio (NPR) news segment that aired on August 5, 2013, E-Books Strain Relations Between Libraries, Publishing Houses by Lynn Neary. The segment was part of NPR's series on public libraries. The program discussed the difficulties libraries are having providing e-books to their patrons due to the high cost and restrictions placed upon them by publishers. The program discussed libraries, such as the Douglas County Library system, that were creating their own e- book platforms for their patrons. Eric discussed the difficulties our library has had keeping up with the demand for e-books. 6. Dates of future board meetings — Eric Lashley: No board member requested to change the date of the next board meeting, so the next meeting will be held September 16, 2013. Chair Linda Nix adjourned the meeting at 7:30 P.M. Respectfully submitted, MargaretAompson, Secretary Linda Nix, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY June & July 2013 HIGHLIGHTS • Leslie Bradley, who has been a member of the paraprofessional library staff since November 2009, was selected for the position of Librarian -Evening Supervisor. Although Leslie has had a Master's in Information Science since before she joined the staff, none of the previous openings for professional positions had appealed to her. In this newly created professional position, she will assume many of the duties of Kathleen Bowling, who retired in May 2013, including being the evening supervisor and volunteer coordinator. • Eric Lashley met with the newly elected City Council members, Steve Fought and John Hesser. He gave them information about the library and fielded questions about the library's operation. Both had very positive things to say about the library. • The Sun City Kiwanis Club donated $1000 to the library for children's programs. Eric Lashley, Bethni King, children's librarian, and Michele Harber, community outreach librarian, attended the meeting at which the check was presented. • Kristyn Krogman's last day on the library staff was June 28. She is leaving to accept a full-time position elsewhere as a children's librarian. She had been doing all of the library's storytimes since late -March 2013 and while she was here, she was finishing her Master's degree in Information Science. • Attendance at all of the children's, tween, and teen programs during June and July was good. The younger kids (pre-K — 12) met the collective challenge to check out 45,000 books this summer. By mid -July the teens surpassed their goal of 1000 hours of collective reading. Their prize will be an epic cardboard tube battle with Teen Librarian Melissa Mote. • The Friends of the Library donated $10,000 to the library to be used for Overdrive eBooks that are only for Georgetown patrons to borrow. This may shorten wait lists for some books. • On Sunday, July 21, the Texas Society of Sculptors had their opening reception and awarded prizes for the summer show. The popular jazz group, Jitterbug Vipers, played in the lobby after the award ceremony. Both events were very well attended. • The Teen Art Contest, which has become a traditional part of the teen summer reading program, drew approximately 90 entries —enough to fill the bridge and west wing galleries during June and July. The prize for Best in Show, a $50 gift card from [lobby Lobby, went to a painting by Madison, age 14. PATRON COMMENTS FOR JUNE Comment: Thanks to Brenna for getting me an ice pack when I did a "fossbury flop" in the Library. Comment: Too much noise is being allowed. Comment: Give a cookie to the person who print something for real! Comment: How do I get to use the balcony? General tax payer who wants to hang out outside in the shade. Comment: Free magazines. I love this library. Comment: Increase fines for DVDs. 10 cents is piddle and from the dark ages. Comment: Reduce checkout period for DVDs to I week. Georgetown is growing. PATRON COMMENTS FOR JULY Comment: Please consider having an on-line card for non-residents to use e-books for a smaller fee $15.00. Comment: Can the library offer children's Spanish lessons? Comment: The self -check computers on the second floor are too close to the reading tables. It is very annoying and distracting to your patrons whose reading and concentration is disrupted by the continuous beeping! Please address this. Comment: I would like to be allowed to see what they have previously checked out. Comment: I suggest the library have 5 minute parking spaces to allow patrons who are coming to pick up a hold to park and get their hold without having to park far away from the front door. Comment: I don't know who's in charge here, but I wanted to say what a nice facility this is because I can come and use the computer, print and scan what I need until my own computer arrives. GEORGETOWN PUBLIC LIBRARY Comoarative Fiscal Year Statistics 2012 . , .t, . ,.� �.,, » . . ,�7777 than Visits Oct Nov i#eG Jan Feb Mar Apr May JunJul Annual Total Current Year 26729 27473 1786 27227 27534 32142 29052 31322 27364 34402 283031 2011-2012 30822 27674 22499 35123 32409 47620 39433 26692 37182 28176 396094 2010-2011 31410 27524 28878 27363 29232 31269 33018 28835 29195 36898 362923 2009-2010 25763 24312 26060 30456 30302 29297 28658 25359 34587 32866 343465 Circulation 2012 Current Year 41909 42277 38971) „44973 40288 45324 44749 .,. 44932 54345 56862 454630 2011-2012 45280 42854 3880 44006 41925 45073 42285 46462 55172 55112 55203 2010-2011 40965 40697 35963 42919 40488 44139 40729 44652 53999 53332 527746 2009-2010 38681 39091 38262 42493 40364 43808 40171 40471 54888 53607 524610 FY 2012-2013 Statistics Children's Programs Annual Total Attendance 1145 351 85 nla 482 1213 766 1156 1510 1472 8954 Programs 1 1 1 1 0 22 21 10 23 32 112 Story Time 18 21 18 23 23 14 25 30 6 7 185 Other (Tour, Movies, 5 1 2 nla 2 3 2 2 0 2 19 After School Progran 4 6 0 nla 4 3 4 5 0 0 26 Other Services ILL Ordered 77 56 32 66 47 32 30 33 31 41 445 ILL filled 56 35 37 42 46 31 22 24 23 37 353 Internet usage (persons) 5443 5814 5103 5947 4692 5271 5976 5897 7717 8215 60075 Qt ive usage (E-books) MinM 710 655 710 883 852 849 873 1042 1116 1154 884 give usage (audlobooi 121 143 116 167 128 169 163 184 191 258 1640 tobile circulation 1351 1704 1567 1669 1828 2073 2313 I 99 2160 2359 18723 Volunteer Flours Adult 790:50 708.00 710,50 693.25 746.75 93715 1023,75 740,75 621.15 838,75 7811.15 Teen 25.00 10,00 0:00 0.00 25,00 5.25 20.00 7;00 97,00 87,50 276,75 Community Service 134.25 18T00 141.50 172,00 130.75 102,00 123,25 118,00 68,00 91.25 1268.00 Total 949,75 905.00 852,00 865,25 902.50 1045.00 1167.00 865.75 786,15 1017.50 935 .90 Registrations City Residents -new 204 137 14 221 18 81 178 89 189 229 1470 GISD Yids' Cards 21 12 0 16 8 4 6 23 17 20 127 Non -residents -new 29 22 4 54 35 22 40 25 53 74 358 Total 254 171 18 291 171 107 224 137 259 323 1955 Cash Receipts FineslMlsc, Revenue 2651.39 2853,22 2797,08 3607,69 3037.75 3379,38 3710.23 3398,99 3882,12 3827,13 33144.98 Non-resident fees 2069,00 2130,00 17%00 2700:00 2456.70 2190.00 232&00 2725,00 4190,00 3435:00 25970,70 Donations 2166,01 1606,80 1687,30 1096,66 2583,45 1907,22 1177,96 1910.17 783,05 114915 16068,37 Gifts/Memorials 1314,85 1310,00 2520:00 7772:30 475,00 2010.00 839.00 1950.25 9301.49 1416515 4165&64 Meeting Room Use persons attdg meetings 2172 1390 1713 2064 2924 2760 3187 2641 5980 5911 30742 Library Collection Changes Copies Added 1263 1362 1041 1073 1096 1307 1144 1249 1283 1215 103 Copies Discarded 1033 529 414 546 456 430 665 391 323 500 5287 Donations Added 158 298 181 79 122 229 98 140 47 119 1471 BookFr obi e cuts not run the iasf, v eek of May; vehicle was in shop for cluailerly rnaintenanc GEORGETOWN PUBLIC LIBRARY DONATIONS -- June 2013 Pete & Ginger Demers 35 in memory of Doug Miller Friends of the Georgetown Library $2500 for Summer Reading Programs Sun City Kiwanis 1000 for Summer Reading Programs ##1 Ladies Book Club $50 in honor of the wedding anniversary of Walt & Marjorie Herber Diana & Houston Stokes $50 in memory of Doug Miller Linda Walke $2000, use undesignated Zora Evans $100 in honor of Mary Ellen Kersch, for genealogical materials Leslie Bradley $25 for Love window Woman's Club of Georgetown $100 in honor of four speakers Thomas & Jacqueline Masher $100 in memory of Douglas Miller - Eugenia & Donald Harrell $25 in memory of R.J. Kaufmann - Friends of the Georgetown Library $1000 for young adult programming Friends of the Georgetown Library $2235,49 for laminating machine GEORGETOWN PUBLIC LIBRARY DONATIONS -- July 201 Each Library is uniquely built incorporating materials from the community it is located in.1-'1