HomeMy WebLinkAboutCVB_Agenda&Minutes_2006Notice of Meeting of the
Convention and Visitors Bureau
City of Georgetown, Texas
Thursday, December 7, 2006
The Convention and Visitors Bureau Board will meet on Thursday, December 7, 2006 at 06:30 PM in the
Williamson County Historical Museum, located at 716 S. Austin Avenue, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
Convention and Visitors Bureau Board Members:
Ben Grimes, Holly Tissier, Chris Dyer, Randy Lesseps,
Betty Ann Sensabaugh, Florence Gould, Nancy Benold,
Taunya Vessels, RC Lumpkin, Rob Hardy
Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise
specified.
Call to Order at 06:30 PM
1.Welcome/Call to order
2.Discussion and possible action regarding approval of the October 19th minutes
3.Discussion and possible action regarding HOT Grant Application – Williamson
County Historical Museum, Joe Savage
4.Discussion and possible action regarding board terms and 2007 board officers
5.Updates from Board Task Forces:
a)Retail Shopping Alliance – Randy
b)Visitors Information Centers - Betty Ann , Nancy, Chris
c)Marketing Plan – Chris, Ben, Florence, Randy, R.C. – Review Marketing Plan
d)Local Awareness Campaign – Rob , Betty Ann, Florence, Holly, Nancy, R.C.
6.Discussion and possible action regarding Staff Report
7.Adjourn
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
the Convention and Visitors Bureau Board
City of Georgetown, Texas
Thursday, December 7, 2006
The Convention and Visitors Bureau Board of the City of Georgetown, Texas, met on Thursday ,
December 7, 2006.
Members Present:
Randy Lesseps, Ben Grimes, Taunya Vessels, RC Lumpkin, Chris Dyer, Betty Ann Sensabaugh,
Florence Gould
Members Absent:
Rob Hardy, Holly Tissier, Nancy Benold
Staff Present:
Shelly Hargrove, Tourism Director
Minutes
Regular Meeting
1.Call to Order
RC Lumpkin called the meeting to order at 6:35 pm.
2.Minutes & Board Action
Minutes from the October 19, 2006 meeting were reviewed. A MOTION was
made and seconded (Lesseps/Gould) to approve the corrected minutes.
3. Presentation of Palace Theatre’s Co-op Advertising Campaign
Joe Savage presented the HOT Grant application for the Williamson County
Historical Museum. Chris rescused himself from the grant discussion and vote.
After a motion was made by Florence and seconded by RC , the HOT grant
application was approved subject to rewriting text to make visiting the museum
more attractive to visitors , stressing the location on the square by the courthouse
and the Chisholm Trail event. The motion was approved.
4. Update from Board Task Forces
a)Marketing – No activity to report
b)Local Awareness Campaign – No activity to report
c) Retail Shopping Alliance – Shopping Alliance waiting on Round Rock’s
approval.
d)Visitors Information Centers – 210 letters welcoming visitors were provided to
local lodging establishments. It was noted that the Wolf Ranch Visitor Center is
averaging 63 visits per month.
5. Staff Report
·The board has discussed on several occasions why the budget is not rising even
though revenue is increasing. It was suggested that a task force of officers or other
board members draw up a list of needs in the budget with data and rationale to meet
with the city council members in order to present the board’s case for increasing
next fiscal year’s budget. The task force must present findings at January board
meeting and this must be an agenda item.
·During the January meeting we will discuss the possibility of combining the
CVB and Main Street Advisory boards.
6. Meeting adjourned at 8:30 p.m.
Notice of Meeting of the
Convention and Visitors Bureau
City of Georgetown, Texas
Wednesday, November 2, 2006
The Convention and Visitors Bureau Board will meet on Wednesday, November 2, 2006 at 06:30 PM in
the Parks & Recreation Administration Building, located at 1101 N. College Street, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
Convention and Visitors Bureau Board Members:
Ben Grimes, Holly Tissier, Chris Dyer, Randy Lesseps,
Betty Ann Sensabaugh, Florence Gould, Nancy Benold,
Taunya Vessels, RC Lumpkin, Rob Hardy
Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise
specified.
Call to Order at 06:30 PM
1.Welcome/Call to order
2.Discussion and possible action regarding approval of the October 19th minutes
3.Discussion and possible action regarding board terms and officer positions
4.Discussion and possible action regarding December meeting and Annual Board
Retreat dates
5.Discussion and possible action regarding CVB Board’s mission and role
6.Updates from Board Task Forces:
a)Local Awareness Campaign – Rob , Betty Ann, Florence, Holly, Nancy, R.C.
b)Retail Shopping Alliance – Randy –Shopping Guide Update
c)Visitors Information Centers - Betty Ann , Nancy, Chris –Update on Welcome
Letter
d)Marketing Plan – Chris, Ben, Florence, Randy, R.C.
7.Discussion and possible action regarding Staff Report
8.Adjourn
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Notice of Meeting of the
Convention and Visitors Bureau
City of Georgetown, Texas
Thursday, October 19, 2006
The Convention and Visitors Bureau Board will meet on Thursday, October 19, 2006 at 06:30 PM in the
Williamson County Historical Museum, located at 716 S. Austin Avenue, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
Convention and Visitors Bureau Board Members:
Rob Hardy, Florence Gould, Taunya Vessels, Ben Grimes, Holly Tissier, Chris Dyer, Randy Lesseps,
Betty Ann Sensabaugh, RC Lumpkin, Peggy Pryde-Enriquez
Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise
specified.
Call to Order at 06:30 PM
1.Welcome/Call to order
2.Discussion and possible action regarding approval of the September 13th
minutes
3.Presentation and possible action regarding proposal for cooperative effort among
DGA, The Palace Theatre, and the CVB Board – Harold Steadman
4.Updates from Board Task Forces:
a)Local Awareness Campaign – Rob , Betty Ann, Florence, Holly, Nancy, R.C.
b)Retail Shopping Alliance – Randy , Peggy
c)Visitors Information Centers - Betty Ann , Nancy, Peggy, Chris –Update on
Welcome Letter
d)Marketing Plan – Chris, Ben, Florence, Randy, R.C. – Review Marketing Plan
5.Discussion and possible action regarding Staff Report
6.Adjourn
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
the Convention and Visitors Bureau Board
City of Georgetown, Texas
Thursday, October 19, 2006
The Convention and Visitors Bureau Board of the City of Georgetown, Texas, met on Thursday , October
19, 2006.
Members Present:
Ben Grimes, Holly Tissier, Chris Dyer, Randy Lesseps, Betty Ann Sensabaugh, Florence Gould, Nancy
Benold, Taunya Vessels, RC Lumpkin
Members Absent:
Rob Hardy, Peggy Pryde-Enriquez
Staff Present:
Shelly Hargrove, Tourism Director
Minutes
Regular Meeting
1.Call to Order
Vice-Chair Holly Tissier called the meeting to order at 6:33 pm.
2.Minutes & Board Action
Minutes from the September 13, 2006 meeting were reviewed. Item 3 was
corrected to read that the CVB “supported the Classroom on Wheels proposal.”
A MOTION was made and seconded (Lesseps/Benold) to approve the corrected
minutes.
3. Presentation of Palace Theatre’s Co-op Advertising Campaign
Mr. Harold Stedman presented a review of the partnership advertising being
planned with the CVB. The intention is to take advantage of a new Texas
Monthly Arts & Culture section which offers significantly reduced pricing for full
and half ads specifically promoting the arts. Randy Lesseps recommended that
Mr. Steadman return to make a presentation to the board in June using the new
Follow-up Report format for HOT grants , to report if the ads have made an
impact.
4. Update from Board Task Forces
a)Marketing – Chris reports that the task force is working on the draft marketing
plan and hopes to have a version available for CVB review soon. Cari and Shelly are
adding substance to the plan outline and will prepare a draft soon. Next meeting
TBA after additional wording is concluded.
b)Local Awareness Campaign – Has not met since last update.
c) Retail Shopping Alliance – Shopping alliance group is creating a shopping
guide that will be issued to Travel Information Centers and Visitor Information
Centers across the state and included with other CVB mailings. Cover artwork and
brochure design drafts were reviewed.
d)Visitors Information Centers – Betty Ann reports that the welcome letter from
the mayor is being printed and distributed to all participating local hoteliers and B &
Bs.
5. Staff Report
Shelly Hargrove reporting:
Travel and visitation continues to be up significantly YTD and our HOT revenues
reflect a major increase (> 30%) over same period of 2005.
New fiscal year has begun as of October 1. CVB budget did not increase. CVB
board has requested a review of the budget process and the past years actual
expenditures. CVB Board also recommended possibility of having a workshop with
City Council to highlight growth in visitors and the resulting positive impact to
retail businesses and the city.
6. Meeting adjourned at 8:05 p.m.
Notice of Meeting of the
Convention and Visitors Bureau
City of Georgetown, Texas
Thursday, September 14, 2006
The Convention and Visitors Bureau Board will meet on Thursday, September 14, 2006 at 06:30 PM in
the Parks & Recreation Administration Building, located at 1101 N. College Street, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
Convention and Visitors Bureau Board Members:
Nancy Benold, Rob Hardy, Ben Grimes, Holly Tissier, Chris Dyer, Randy Lesseps, Peggy Pryde-Enriquez,
Florence Gould, Betty Ann Sensabaugh, RC Lumpkin
Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise
specified.
Call to Order at 06:30 PM
1.Welcome/Call to order
2.Discussion and possible action regarding approval of the August 3rd minutes
3.Presentation and possible action regarding proposal for Classroom on Wheels
“Tour of the Town Program” – Konrad Bouffard
4.Discussion and possible action regarding new HOT Reimbursement Grant Follow-up
Report – Randy Lesseps
5.Updates from Board Task Forces:
a)Local Awareness Campaign – Rob , Betty Ann, Florence, Holly, Nancy, R.C.
b)Retail Shopping Alliance – Randy , Peggy
c)Visitors Information Centers - Betty Ann , Nancy, Peggy, Chris
d)Marketing Plan – Chris, Ben, Florence, Randy, R.C. – Review Marketing Plan
Outline
6.Discussion and possible action regarding recommendation to staff to allocate
portion of 2006-07 advertising budget to public relations efforts
7.Discussion and possible action regarding Staff Report
8.Adjourn
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
the Convention and Visitors Bureau Board
City of Georgetown, Texas
Thursday, September 14, 2006
The Convention and Visitors Bureau Board of the City of Georgetown, Texas, met on Thursday ,
September 14, 2006.
Members Present:
Rob Hardy, Florence Gould, Taunya Vessels, Ben Grimes, Holly Tissier, Chris Dyer, Randy Lesseps,
Betty Ann Sensabaugh
Members Absent:
RC Lumpkin, Peggy Pryde-Enriquez
Staff Present:
Shelly Hargrove, Tourism Director
Minutes
Regular Meeting
1.Call to Order
Chairman Rob Hardy called the meeting to order at 6:33 pm.
2.Minutes & Board Action
Minutes from the August 3, 2006 meeting were reviewed.
A MOTION was made and seconded to approve the minutes as presented
(Lesseps/Grimes).
3. Presentation by Konrad Bouffard of Classroom on Wheels - Tour of the Town
Program
Similar tour concept as Austin Duck Adventure Tour. Would focus on the
historical aspects of the town. A MOTION was made to accept the proposal and
was seconded (Lesseps/Benold). Motion passed.
4. Discussion and possible action regarding new HOT Reimbursement Grant Follow -up
Report by Randy Lesseps
A MOTION was made and seconded to add the document as part of the HOT
Reimbursement Grant application (Gould/Benold). Motion passed, all in favor.
5. Update from Board Task Forces
a)Marketing- Reviewed proposed Marketing Plan outline.
b)Local Awareness Campaign – met for discussion, but need some clarification of
objectives. Are updating the civic groups contact list.
c)Local Retail Shopping Mecca –Primary objective of this taskforce has been
completed.
d)Visitor Information Centers –The taskforce has requested to be included in
planning of the new location for the Visitor Information Center.
5. Discussion regarding recommendation to staff to allocate portion of 2006-07
advertising budget to public relations efforts.
1/12 of advertising budget (as suggested by Jon Schallert) recommended to be
allocated to public relations/publicity. A MOTION was made and seconded to
accept the recommendation (Benold/Grimes). Motion carried.
5. Staff Report
Shelly Hargrove reporting:
Texas Downtown Association Presidents’ Awards – Best Promotional Event
Downtown Projects Update – Holiday Co-op Marketing with Palace Theatre,
DGA, GHS, and Wolf Ranch
Upcoming dates to remember:
·TTIA Summit – Sept. 24-27
·Vacation – Sept. 27–Oct. 7
·ICSC Texas Deal Making Conference – Oct. 10-12
At 8:10 p.m. the meeting was adjourned.
Notice of Meeting of the
Convention and Visitors Bureau
City of Georgetown, Texas
Thursday, August 3, 2006
The Convention and Visitors Bureau Board will meet on Thursday, August 3, 2006 at 06:30 PM in the
Parks & Recreation Administration Building, located at 1101 N. College Street, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
Convention and Visitors Bureau Board Members:
Nancy Benold, Rob Hardy, Ben Grimes, Holly Tissier, Chris Dyer, Randy Lesseps, Peggy Pryde-Enriquez,
Florence Gould, Betty Ann Sensabaugh, RC Lumpkin
Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise
specified.
Call to Order at 06:30 PM
1.Welcome/Call to order
2.Discussion and possible action regarding approval of the July 13th minutes
3.Follow-up report from HOT grant applicant – Penny Pleuckahn, Georgetown Symphony
Society
4.Updates from Board Task Forces:
a)Marketing Plan – Chris, Ben, Florence, Randy, R.C.
b)Local Awareness Campaign – Rob , Betty Ann, Florence, Holly, Nancy, R.C.
c)Retail Shopping Mecca – Randy , Holly, Peggy, Ben, Rob
d)Visitors Information Centers - Betty Ann , Nancy, Peggy, and Chris
5.Discussion and possible action regarding Annual Work Plan
6.Discussion and possible action regarding Staff Report
7.Adjourn
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
the Convention and Visitors Bureau Board
City of Georgetown, Texas
Thursday, August 3, 2006
The Convention and Visitors Bureau Board of the City of Georgetown, Texas, met on Thursday , August
3, 2006.
Members Present:
Nancy Benold, Rob Hardy, Ben Grimes, Holly Tissier, Chris Dyer, Randy Lesseps, Peggy
Pryde-Enriquez, Florence Gould, Betty Ann Sensabaugh, RC Lumpkin
Members Absent:
Staff Present:
Shelly Hargrove, Tourism Director
Minutes
Regular Meeting
1.Call to Order
Rob Hardy called the meeting to order at 6:38 pm.
2.Minutes & Board Action
Minutes from the June, 2006 meeting were reviewed.
A MOTION was made and seconded to approve the minutes as presented.
(Lesseps/Gould). All in favor, none opposed.
3. Artspace Review
Mr. McCormick gave a review of recent activity and how the effort has been refocused
as the Hill Country Art Space in order to broaden the interest into a more populated
region, rather than only Georgetown. If all goes as planned, an area meeting of
interested parties will be held in Jan ’07 and Artspace will conduct a feasibility study,
reporting back to the group to indicate whether of not such a project will be viable. The
fee for the study and Artspace presentation is $7500. Funding will come from grants,
the City and private donation.
4. Update from Board Task Forces
a)Marketing – Chris reports that the task force is to review a marketing plan from
the Kerrville CVB. Also presented a summary of data analysis done to date. Will meet
on July 14th.
b)Local Awareness Campaign – Has not met. Hope to meet before end of July
c)Local Retail Shopping Mecca – Randy Lesseps and Shelly Hargrove reported
that the group has been formed which includes the CVBs and Chambers of Commerce
from Salado, Round Rock and Georgetown and the Economic Development function
from the same cities. The group agrees that a significant opportunity exists for
marketing the shopping venues in the Central Texas area. Funding strategies and
methodologies will be developed. The alliance will meet next month and Randy will
report. Primary objective of this task force has been completed, so only Randy and
Peggy will remain on the Shopping Alliance committee.
d)Visitors Information – Betty Ann reports that the welcome letter is complete and
is ready for board approval. Letter to be placed in each motel/B&B room. A motion
was made and passed to accept the letter as presented (Lumpkin/Tissier) and that Shelly
would move it forward for next step (signature of Mayor).
5. Staff Report
Shelly Hargrove reporting:
Each task force needs to please use the task form so that Shelly can have record
of activity and support each group by encouraging action and follow-up
Travel and visitation is up significantly YTD and our HOT revenues reflect a
major increase over same period of 2005
Still need CVB replacement member
Dates to remember:
·2006 Games of Texas: July 21-23 and 27-30 Need volunteers for activities to be
held at RR ISD Opening Ceremony on July 28 and the Ice Cream Social at Wolf Ranch
on July 29
·Chisholm Trail Cattle drive: August 25th
Meeting adjourned at 7:45 following motion (Betty/Rob).
Notice of Meeting of the
Convention and Visitors Bureau
City of Georgetown, Texas
Thursday, July 13, 2006
The Convention and Visitors Bureau Board will meet on Thursday, July 13, 2006 at 06:30 PM in the Parks
& Recreation Administration Building, located at 1101 N. College Street, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
Convention and Visitors Bureau Board Members:
Nancy Benold, Rob Hardy, Ben Grimes, Holly Tissier, Chris Dyer, Randy Lesseps, RC Lumpkin, Peggy
Pryde-Enriquez, Florence Gould, Betty Ann Sensabaugh
Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise
specified.
Call to Order at 06:30 PM
1.Welcome/Call to order
2.Discussion and possible action regarding approval of the June 1st minutes
3.Presentation and possible action regarding Artspace feasibility study – Larry McCormick
4.Updates from Board Task Forces:
a)Marketing Plan – Chris, Ben, Florence, Randy, R.C.
b)Local Awareness Campaign – Rob , Betty Ann, Florence, Holly, Nancy, R.C.
c)Local Retail Shopping Retail Mecca – Randy , Holly, Peggy, Ben, Rob
d)Visitors Information Centers - Betty Ann , Nancy, Peggy, and Chris
5.Discussion and possible action regarding Annual Work Plan
6.Discussion and possible action regarding Staff Report
7.Adjourn
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
the Convention and Visitors Bureau Board
City of Georgetown, Texas
Thursday, July 13, 2006
The Convention and Visitors Bureau Board of the City of Georgetown, Texas, met on Thursday , July 13,
2006.
Members Present:
Nancy Benold, Rob Hardy, Ben Grimes, Holly Tissier, Chris Dyer, Randy Lesseps, Peggy
Pryde-Enriquez, Florence Gould, Betty Ann Sensabaugh, RC Lumpkin
Members Absent:
Staff Present:
Shelly Hargrove, Tourism Director
Minutes
Regular Meeting
1.Call to Order
Rob Hardy called the meeting to order at 6:38 pm.
2.Minutes & Board Action
Minutes from the June, 2006 meeting were reviewed.
A MOTION was made and seconded to approve the minutes as presented.
(Lesseps/Gould). All in favor, none opposed.
3. Artspace ReviewMr. McCormick gave a review of recent activity and how the effort
has been refocused as the Hill Country Art Space in order to broaden the interest into a
more populated region, rather than only Georgetown. If all goes as planned, an area
meeting of interested parties will be held in Jan ’07 and Artspace will conduct a
feasibility study, reporting back to the group to indicate whether of not such a project
will be viable. The fee for the study and Artspace presentation is $7500. Funding will
come from grants, the City and private donation.
4. Update from Board Task Forces
a)Marketing – Chris reports that the task force is to review a marketing plan from
the Kerrville CVB. Also presented a summary of data analysis done to date. Will meet
on July 14th.
b)Local Awareness Campaign – Has not met. Hope to meet before end of July
c)Local Retail Shopping Mecca – Randy Lesseps and Shelly Hargrove reported
that the group has been formed which includes the CVBs and Chambers of Commerce
from Salado, Round Rock and Georgetown and the Economic Development function
from the same cities. The group agrees that a significant opportunity exists for
marketing the shopping venues in the Central Texas area. Funding strategies and
methodologies will be developed. The alliance will meet next month and Randy will
report. Primary objective of this task force has been completed, so only Randy and
Peggy will remain on the Shopping Alliance committee.
d)Visitors Information – Betty Ann reports that the welcome letter is complete and
is ready for board approval. Letter to be placed in each motel/B&B room. A motion
was made and passed to accept the letter as presented (Lumpkin/Tissier) and that Shelly
would move it forward for next step (signature of Mayor).
5. Staff Report
Shelly Hargrove reporting:
Each task force needs to please use the task form so that Shelly can have record
of activity and support each group by encouraging action and follow-up
Travel and visitation is up significantly YTD and our HOT revenues reflect a
major increase over same period of 2005
Still need CVB replacement member
Dates to remember:
·2006 Games of Texas: July 21-23 and 27-30 Need volunteers for activities to be
held at RR ISD Opening Ceremony on July 28 and the Ice Cream Social at Wolf Ranch
on July 29
·Chisholm Trail Cattle drive: August 25th
Meeting adjourned at 7:45 following motion (Betty/Rob).
Notice of Meeting of the
Convention and Visitors Bureau
City of Georgetown, Texas
Thursday, June 1, 2006
The Convention and Visitors Bureau Board will meet on Thursday, June 1, 2006 at 06:30 PM in the Parks
& Recreation Administration Building, located at 1101 N. College Street, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
Convention and Visitors Bureau Board Members:
Nancy Benold, Rob Hardy, Ben Grimes, Holly Tissier, Chris Dyer, Randy Lesseps, RC Lumpkin, Peggy
Pryde-Enriquez, Florence Gould, Betty Ann Sensabaugh
Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise
specified.
Call to Order at 06:30 PM
1.Welcome/Call to order
2.Discussion and possible action regarding approval of the May 11th minutes
3.Updates from Board Task Forces:
a)Marketing Plan – Chris, Ben , Florence, Randy, R.C.
b)Local Awareness Campaign – Rob , Betty Ann, Florence, Holly, Nancy, R.C.
c)Local Retail Shopping Retail Mecca – Randy , Holly, Peggy, Ben, Rob
d)Visitors Information Centers - Betty Ann , Nancy, Peggy, and Chris
4.Discussion and possible action regarding Annual Work Plan
5.Discussion and possible action regarding Staff Report
6.Adjourn
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
the Convention and Visitors Bureau Board
City of Georgetown, Texas
Thursday, June 1, 2006
The Convention and Visitors Bureau Board of the City of Georgetown, Texas, met on Thursday , June 1,
2006.
Members Present:
Nancy Benold, Rob Hardy, Ben Grimes, Holly Tissier, Chris Dyer, Randy Lesseps, RC Lumpkin
Members Absent:
Peggy Pryde-Enriquez, Florence Gould, Betty Ann Sensabaugh, Linda Rainsdon (resigned)
Staff Present:
Shelly Hargrove, Tourism Director
Minutes
Regular Meeting
1. Rob Hardy called the meeting to order at 6:30 pm.
2. Minutes from the May 11, 2006 meeting were reviewed.
A MOTION was made and seconded to approve the minutes as presented
(Benold/Tissier).
3. Update from Board Task Forces
a)Marketing – Will meet soon.
b)Local Awareness Campaign – Will meet soon.
c)Local Retail Shopping Mecca – Randy Lesseps and Shelly Hargrove reported the
plan to contact local CVBs and retail establishments with the intent to form an alliance
that has a primary objective of marketing Central Texas as a shopping mecca. A list of
potential alliance members has been created and a work plan/time table has been
established. Alliance formation meeting scheduled for June 16.
d)Visitors Information – Nancy Benold reporting. Draft of welcome letter
presented. Letter to be placed in each motel/B&B room and changed quarterly.
Taskforce plans to update procedures and develop policies to be used by Visitors
Information Center volunteers. Task force asks to be included in the development of
the physical plans for the relocated Visitor Information Center. Group suggests
strongly that significant restroom facilities be included in the design. Group also states
a concern regarding signage since the center will be off the square.
3.Staff Report
Shelly Hargrove reporting:
CVB now contracting to us Smith Travel Research reports as a tool to gather
statistics of heads in beds. Over time, the data should reflect actual impact of events in
regards to overnight stays.
Dates to remember:
·Art Fest featuring Hayden June 1-4
·Wolf Ranch Round-up June 24
·2006 Games of Texas: July 21-23 and 27-30 Need volunteers for socials to be held
at Heritage Park on July 22 and Wolf Ranch on July 29
Meeting adjourned at 7:20 p.m.
Notice of Meeting of the
Convention and Visitors Bureau
City of Georgetown, Texas
Thursday, May 11, 2006
The Convention and Visitors Bureau Board will meet on Thursday, May 11, 2006 at 06:30 PM in the
Parks & Recreation Administration Building, located at 1101 N. College Street, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
Convention and Visitors Bureau Board Members:
Nancy Benold, Peggy Pryde-Enriquez, Florence Gould, Betty Ann Sensabaugh, Holly Tissier, Chris Dyer,
Randy Lesseps, RC Lumpkin, Rob Hardy, Ben Grimes, Linda Rainsdon
Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise
specified.
Call to Order at 06:30 PM
1.Welcome/Call to order
2.Discussion and possible action regarding approval of the April 6th minutes
3.Discussion and possible action regarding the nomination and election of Board
Secretary
4.Updates from Board Task Forces:
a)Visitors Information Centers - Betty Ann , Nancy, Peggy, and Chris
b)Local Awareness Campaign – Rob , Betty Ann, Florence, Holly, Nancy, R.C.
c)Local Retail Shopping Retail Mecca – Randy , Holly, Peggy, Ben, Rob
d)Marketing Plan – Chris, Ben , Florence, Randy, R.C.
5.Discussion and possible action regarding Annual Work Plan
6.Discussion and possible action regarding Staff Report
7.Adjourn
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
the Convention and Visitors Bureau Board
City of Georgetown, Texas
Thursday, May 11, 2006
The Convention and Visitors Bureau Board of the City of Georgetown, Texas, met on Thursday , May 11,
2006.
Members Present:
Nancy Benold, Peggy Pryde-Enriquez, Florence Gould, Betty Ann Sensabaugh, Holly Tissier, Chris
Dyer, Randy Lesseps, RC Lumpkin
Members Absent:
Rob Hardy, Ben Grimes, Linda Rainsdon
Staff Present:
Shelly Hargrove
Minutes
Regular Meeting
1.Call to Order
Holly Tissier called the meeting to order at 6:32 pm.
2.Minutes & Board Nomination
Minutes from the April 6, 2006 meeting were reviewed.
A MOTION was made by Gould and seconded by Lesseps to approve the
minutes as presented. Motion carried.
A MOTION was made to nominate R.C. Lumpkin to replace Linda Rainsdon
(resignation) as Board Secretary by Pryde-Enriquez and seconded by Benold.
Motion carried.
3.Updates from Board Task Forces:
No task forces have met as of this meeting. Hargrove distributed the outline of the
board retreat work plan and suggested that she meet with each group to flesh out
the grid and help determine action items. Group leaders were identified as follows:
Local Awareness – Rob Hardy
Shopping Mecca – Randy Lesseps
Visitor Information – Betty Ann Sensabaugh
Marketing Plan – co-chaired by Ben Grimes and Chris Dyer
4.Staff Report
Highlights included:
Wine and Food Festival a huge success and will return to Georgetown next year ,
April 1, 2007. Red Poppy Festival also a huge success with guesstimates of over 30,000
attendees. Staff did a great job with all of the work. Many happy vendors and more on
the waiting list. Venues were all enjoyed, especially the music. Shuttle to and from
Wolf Ranch was very successful on both ends. More work on the visitor survey is
needed.
TxDOT STEP Grant filed to assist in the relocation of the Visitor Information
Center to the old fire station. Remodeling is necessary and appropriate.
Georgetown getting good exposure through free display cases that are available
at Travel Information Centers (TICs) across the state. Much cooperative work and
advertising is done through the CVB office.
Dates to remember:
·Festival of the Arts featuring Hayden June 1-4
·Wolf Ranch Round-up June 24
2006 Games of Texas: July 21-23 and 27-30 - Need volunteers for socials to be
held at Heritage Park on July 22 and Wolf Ranch on July 29. Hargrove will email out
volunteer sign up sheets.
Notice of Meeting of the
Convention and Visitors Bureau
City of Georgetown, Texas
Thursday, April 6, 2006
The Convention and Visitors Bureau Board will meet on Thursday, April 6, 2006 at 06:30 PM in the Parks
& Recreation Administration Building, located at 1101 N. College Street, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
Convention and Visitors Bureau Board Members:
Rob Hardy, Holly Tissier, Linda Rainsdon, RC Lumpkin, Betty Ann Sensabaugh, Nancy Benold, Chris
Dyer, Peggy Enriquez, Randy Lesseps, Florence Gould, Ben Grimes
Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise
specified.
Call to Order at 06:30 PM
1.Welcome/Call to order
2.Discussion and possible action regarding the nomination and election of Board
Vice-Chair and Secretary
3.Discussion and possible action regarding approval of the February 1st minutes
4.Discussion and input on 2006/07 Budget Process – Accounting Dept.
5.Report from HOT grant applicant – Georgetown Project
6.Discussion and possible action regarding HOT grant application –Georgetown Symphony
Society
7.Updates from Board Task Forces:
a)Monthly Website Review – Linda and Randy
b)Visitors Center/Volunteers - Betty Ann
c)Market Data/Information Services – Randy and R.C.
d)Tourism Events/Consumer Marketing/Tourism Packages
e)Conference Center/External Funding -
f)Tourism Industry Partners/Communication – R.C., Randy and Holly
8.Discussion and possible action regarding selection of date for Annual Board
Training/Retreat
9.Staff Report
10.Adjourn
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
the Convention and Visitors Bureau Board
City of Georgetown, Texas
Thursday, April 6, 2006
The Convention and Visitors Bureau Board of the City of Georgetown, Texas, met on Thursday , April 6,
2006.
Members Present:
Nancy Benold, Chris Dyer, Peggy Pryde-Enriquez, Florence Gould, Ben Grimes, Rob Hardy, RC
Lumpkin, Linda Rainsdon, Holly Tissier, Randy Lesseps
Members Absent:
Betty Ann Sensabaugh
Staff Present:
Shelly Hargrove, Tourism Director
Minutes
Regular Meeting
Call to Order
Rob Hardy called the meeting to order at 6:36 pm.
2. Minutes
Minutes from the March 1 , 2006, meeting were reviewed.
A MOTION was made and seconded to approve the minutes as presented.
(Benold/Pryde-Enriquez) Motion carried.
3. HOT Grant Application - Georgetown Symphony Society
The application was presented to the City Council and was approved for $10,000 of
our unallocated funds and $5,000 from the City. The funds may be used for more
than advertising.
4. Discussion and possible action regarding CVB Board bylaws.
Two items:
Section 4.1 - Meeting Date and Time
Day and Time may be changed by CVB Board vote.
A MOTION was made and seconded to approve the change as presented.
(Lesseps/Lumpkin) Motion carried.
First Thursday, 6:30 pm, established as the day and time.
A MOTION was made and seconded to approve the change as presented.
(Gould/Lesseps) Motion carried.
Article V, Section 5.4 - Tourism Director Position
Make the position more open.
A MOTION was made and seconded to approve the change as presented.
(Lesseps, Benold) Motion carried.
5. Updates from Board Task Forces:
Shelly will forward outline of each task force’s responsibilities and the lead for each
will then step forward.
6. Staff Report:
Ben Grimes talked about the importance of the old fire station. Shelly stated that it
falls under the purview of the Visitor Information Center.
Randy stated that he felt the Board retreat was very well done. He enjoyed it.
Shelly talked about the Texas Event Calendar. If you advertise in this calendar, it
gets three different exposures.
Larry McCormick had furnished information that Artscapes Houston grand opening
will be May 17. Artscapes will not make it to Georgetown to conduct a feasibility
study for at least six months.
Brochure. We have partnered with Parks and Recreation to develop a brochure. We
paid for the last page.
HOT tax has increased over last year. Holly stated that that rates have increased.
We are 25% ahead of last year. This additional tax can be used to fund some
additional projects for the CVB. Shelly will ask Accounting to include in the
monthly report for hotels , so that we can market to appropriate demographics.
7. Meeting adjourned at 7:15.
Notice of Meeting of the
Convention and Visitors Bureau
City of Georgetown, Texas
Wednesday, March 30, 2006
The Convention and Visitors Bureau Board will meet on Wednesday, March 30, 2006 at 03:00 PM in the
Parks & Recreation Administration Building, located at 1101 N. College Street, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
Convention and Visitors Bureau Board Members:
Rob Hardy, Randy Lesseps, Holly Bresser, Nancy Benold, Betty Ann Sensabaugh, Florence Gould, Peggy
Enriquez, RC Lumpkin, Linda Rainsdon, Chris Dyer
Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise
specified.
Call to Order at 03:00 PM
I.Workshop Goals
II.Icebreaker Exercise - “Getting to Know You….”
III.CVB 101 – “CVB Basic Training”
·History and Purpose
·The Destination Team
·Funding: What is HOT and how can we spend it?
IV.Georgetown CVB Overview – “Fun with Georgetown”
·2005 Work plan and Successes
·Website Review
V.Moving Forward – “The Big Picture”
·Brainstorming Session
·Short Break
·Brainstorming Session Review – Pick top 3 or 4 Project Areas
VI.Moving Forward Part II – “Git ‘er done”
·Divide into Project Area small groups
·Create Project outlines for each area
·Project Area Group Presentations
VII.Workshop Review and Close – “Aren’t we good!”
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Notice of Meeting of the
Convention and Visitors Bureau
City of Georgetown, Texas
Wednesday, March 1, 2006
The Convention and Visitors Bureau Board will meet on Wednesday, March 1, 2006 at 06:30 PM in the
Parks & Recreation Administration Building, located at 1101 N. College Street, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
Convention and Visitors Bureau Board Members:
Nancy Benold, Peggy Pryde-Enriquez, Florence Gould, Linda Rainsdon, Betty Ann Sensabaugh, Holly
Tissier, Chris Dyer, Rob Hardy, chair, Randy Lesseps, RC Lumpkin, Ben Grimes
Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise
specified.
Call to Order at 06:30 PM
1.Welcome/Call to order
2.Discussion and possible action regarding the nomination and election of Board
Vice-Chair and Secretary
3.Discussion and possible action regarding approval of the February 1st minutes
4.Discussion and input on 2006/07 Budget Process – Accounting Dept.
5.Report from HOT grant applicant – Georgetown Project
6.Discussion and possible action regarding HOT grant application –Georgetown Symphony
Society
7.Updates from Board Task Forces:
a)Monthly Website Review – Linda and Randy
b)Visitors Center/Volunteers - Betty Ann
c)Market Data/Information Services – Randy and R.C.
d)Tourism Events/Consumer Marketing/Tourism Packages
e)Conference Center/External Funding -
f)Tourism Industry Partners/Communication – R.C., Randy and Holly
8.Discussion and possible action regarding selection of date for Annual Board
Training/Retreat
9.Staff Report
10.Adjourn
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Notice of Meeting of the
Convention and Visitors Bureau
City of Georgetown, Texas
Wednesday, February 1, 2006
The Convention and Visitors Bureau Board will meet on Wednesday, February 1, 2006 at 05:00 PM in the
Wolf Ranch Conference Room, located at 1015 West University Ave. Suite 601, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
Convention and Visitors Bureau Board Members:
Martha Lawlor, Bill Banks, RC Lumpkin, Gaz Green, Kent Huntsman, Ellen Weimer, Holly Bresser, Randy
Lesseps, Margie Ranc
Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise
specified.
Call to Order at 05:00 PM
Present:Kent Huntsman, Ellen Weimer, Holly Bresser, Randy Lesseps, Margie Ranc,
Linda Rainsdon, Betty Ann Sensabaugh
Absent:Martha Lawlor, Bill Banks, RC Lumpkin, Gaz Green
City Staff:Shelly Hargrove
Guest:Larry McCormick, Project 1900
Peggy Enriquez, Assistant Marketing Manager for Wolf Ranch
1. Call to Order
The meeting was called to order by Kent Huntsman at 3:35 p.m.
2. Minutes
Minutes from the December 12, 2005 meeting were reviewed.
A MOTION was made and seconded to approve the minutes as presented. (Lesseps/Weimer)
Motion carried.
3. Introduction of Peggy Enriquez
Kent introduced Peggy Enriquez, new Assistant Marketing Manager for Wolf Ranch, who gave an update
of activities at Wolf Ranch. Highlights included:
McAlister’s Deli is opening February 6th
Panda Express will begin building in February
A Grand Opening Event is still a possibility; Peggy would like to see it happen on the 1st
Anniversary in June
Their commitment is to not host an event that will compete with other city events
Based on their information, Wolf Ranch has been drawing visitors from Waco, Marble Falls,
Round Rock and Taylor
Their intent is to co-market with the new facility under construction in Round Rock
4. Cooperative Advertising Application
No HOT applications to review this month. Shelly is unaware of any pending for February. Remaining
funds in that budget line is $2,600. Some funds had been cut during the budget process.
Updates to the application packet were discussed last month. Shelly will e-mail those to the Board for
their review.
5. Project 1900 Update
Larry McCormick presented an update on the status of Project 1900 and the Artisan Park:
A planned conference call between interested parties in Georgetown and the Art Space
representatives has not yet been scheduled. Once scheduled, those to be involved include Paul
Brandenberg, Tom Yantis, Larry McCormick, Rich Bartko (Arts & Culture Board) plus a representative
from the CVB Board.
Once that conference call takes place, a decision will have to made to determine if the project is
warranted. If so, a feasibility study will be needed. Cost is expected to be $7,500. Since the
Arts & Culture Board is still trying to get organized, Larry would like to continue working with
the CVB Board. He will come to this group and ask that one-half that amount be requested from
the city; the remaining funds will be gathered from private funds.
Holly Bresser has agreed to be the CVB representative for the conference call. If scheduling
conflicts come up, Randy Lesseps will attend.
6.Updates from the Board Task Forces
Reports from the individual Task Force groups are as follows:
Tourism Events / Consumer Marketing / Tourism Packages
Margie reported that putting together packages for a one-night event is very tough and
time-consuming. If possible, longer term packages (theatre, golf, etc.) are more efficient.
Conference Center / External Funding
Kent reported that the project is in an indefinite hold; there has been no activity for months.
However, this Board still needs to champion the effort for a conference center effort.
Website Review
No report.
Visitors Center / Volunteers
Betty Ann reported that Cari Miller is not having any problem filling Volunteer Center time slots.
The new Visitor’s Guide and city map is now available and the volunteers have been briefed on them
both.
Market Data / Information Services
Margie shared with Randy that there is research information on a state website (
www.travel.state.tx.us) that Randy might be interested in
Tourism Industry Partners/Communication
RC and Kent are working on visiting all the hoteliers.
7. 2006 Board Terms
Current officers Kent, Martha and Ellen will not be returning for another term. Shelly asked that all
members consider their role for the upcoming year.
Traditionally, the Chair is appointed by the Mayor and the Vice-Chair and Secretary are voted on by the
Board.
If anyone is interested in any of the positions, please contact Kent or Shelly. Deadline for any committee
member applications has been extended to January 13.
8. Staff Report
Highlights included:
The exterior of the Visitor’s Center and the CVB office will be repaired and painted beginning
January 17th
Cari Miller presented the new Visitor Guide at the January 9th Council meeting
Also at the January 9th meeting, the Council agreed to provide services (security, trash pick-up)
for the Texas Hill Country Wine Festival, scheduled for April 9, 2006. This event will take place in San
Gabriel Park and they expect 3,500-5,000 people to attend. This is the 21st year of the festival.
At 4:58 p.m. a MOTION was made and seconded to adjourn. (Sensabaugh/Lesseps) Motion carried.
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Notice of Meeting of the
Convention and Visitors Bureau
City of Georgetown, Texas
Wednesday, January 11, 2006
The Convention and Visitors Bureau Board will meet on Wednesday, January 11, 2006 at 03:30 PM in the
Parks & Recreation Administration Building, located at 1101 N. College Street, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
Convention and Visitors Bureau Board Members:
Kent Huntsman, Martha Lawlor, Ellen Weimer, Betty Ann Sensabaugh, Gaz Green, Randy Lesseps, Holly
Bresser, Linda Rainsdon, Bill Banks, Margie Ranc, R.C. Lumpkin
Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise
specified.
Call to Order at 03:30 PM
1.Welcome/Call to order
2.Discussion and possible action regarding approval of the December 12th minutes
3.Introduction of new Wolf Ranch Assistant Man. of Mall Marketing – Peggy Enriquez
4.Discussion and possible action regarding possible updates to HOT grant
application
5.Updates from Board Task Forces:
a)Conference Center/External Funding – Kent and Bill
b)Website Review – Bill , Linda, Martha and Randy
c)Visitors Center/Volunteers - Betty Ann , Martha and Ellen
d)Market Data/Information Services – Randy , R.C. and Gaz
e)Tourism Events/Consumer Marketing/Tourism Packages – Ellen and Margie
f)Tourism Industry Partners/Communication – R.C., Randy , Kent, and Holly
6.Discussion and possible action regarding Project 1900 – Larry McCormick
7.Discussion and possible action regarding board terms and 2006 board officers
8.Staff Report
9.Adjourn
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
the Convention and Visitors Bureau Board
City of Georgetown, Texas
Wednesday, January 11, 2006
The Convention and Visitors Bureau Board of the City of Georgetown, Texas, met on Wednesday ,
January 11, 2006.
Members Present:
Kent Huntsman, Ellen Weimer, Holly Bresser, Randy Lesseps, Margie Ranc, Linda Rainsdon, Betty Ann
Sensabaugh
Members Absent:
Martha Lawlor, Bill Banks, RC Lumpkin, Gaz Green
Staff Present:
Shelly Hargrove
Minutes
Regular Meeting
1. Call to Order
The meeting was called to order by Kent Huntsman at 3:35 p.m.
2. Minutes
Minutes from the December 12, 2005 meeting were reviewed.
A MOTION was made and seconded to approve the minutes as presented. (Lesseps/Weimer)
Motion carried.
3. Introduction of Peggy Enriquez
Kent introduced Peggy Enriquez, new Assistant Marketing Manager for Wolf Ranch, who gave an update
of activities at Wolf Ranch. Highlights included:
McAlister’s Deli is opening February 6th
Panda Express will begin building in February
A Grand Opening Event is still a possibility; Peggy would like to see it happen on the 1st
Anniversary in June
Their commitment is to not host an event that will compete with other city events
Based on their information, Wolf Ranch has been drawing visitors from Waco, Marble Falls,
Round Rock and Taylor
Their intent is to co-market with the new facility under construction in Round Rock
4. Cooperative Advertising Application
No HOT applications to review this month. Shelly is unaware of any pending for February. Remaining
funds in that budget line is $2,600. Some funds had been cut during the budget process.
Updates to the application packet were discussed last month. Shelly will e-mail those to the Board for
their review.
5. Project 1900 Update
Larry McCormick presented an update on the status of Project 1900 and the Artisan Park:
A planned conference call between interested parties in Georgetown and the Art Space
representatives has not yet been scheduled. Once scheduled, those to be involved include Paul
Brandenberg, Tom Yantis, Larry McCormick, Rich Bartko (Arts & Culture Board) plus a representative
from the CVB Board.
Once that conference call takes place, a decision will have to made to determine if the project is
warranted. If so, a feasibility study will be needed. Cost is expected to be $7,500. Since the
Arts & Culture Board is still trying to get organized, Larry would like to continue working with
the CVB Board. He will come to this group and ask that one-half that amount be requested from
the city; the remaining funds will be gathered from private funds.
Holly Bresser has agreed to be the CVB representative for the conference call. If scheduling
conflicts come up, Randy Lesseps will attend.
6.Updates from the Board Task Forces
Reports from the individual Task Force groups are as follows:
Tourism Events / Consumer Marketing / Tourism Packages
Margie reported that putting together packages for a one-night event is very tough and
time-consuming. If possible, longer term packages (theatre, golf, etc.) are more efficient.
Conference Center / External Funding
Kent reported that the project is in an indefinite hold; there has been no activity for months.
However, this Board still needs to champion the effort for a conference center effort.
Website Review
No report.
Visitors Center / Volunteers
Betty Ann reported that Cari Miller is not having any problem filling Volunteer Center time slots.
The new Visitor’s Guide and city map is now available and the volunteers have been briefed on them
both.
Market Data / Information Services
Margie shared with Randy that there is research information on a state website (
www.travel.state.tx.us) that Randy might be interested in
Tourism Industry Partners/Communication
RC and Kent are working on visiting all the hoteliers.
7. 2006 Board Terms
Current officers Kent, Martha and Ellen will not be returning for another term. Shelly asked that all
members consider their role for the upcoming year.
Traditionally, the Chair is appointed by the Mayor and the Vice-Chair and Secretary are voted on by the
Board.
If anyone is interested in any of the positions, please contact Kent or Shelly. Deadline for any committee
member applications has been extended to January 13.
8. Staff Report
Highlights included:
The exterior of the Visitor’s Center and the CVB office will be repaired and painted beginning
January 17th
Cari Miller presented the new Visitor Guide at the January 9th Council meeting
Also at the January 9th meeting, the Council agreed to provide services (security, trash pick-up)
for the Texas Hill Country Wine Festival, scheduled for April 9, 2006. This event will take place in
San Gabriel Park and they expect 3,500-5,000 people to attend. This is the 21st year of the festival.
At 4:58 p.m. a MOTION was made and seconded to adjourn. (Sensabaugh/Lesseps) Motion carried.
