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HomeMy WebLinkAboutCVB_Agenda&Minutes_2012Notice of Meeting of the Convention and Visitors Bureau City of Georgetown, Texas Friday, December 14, 2012 The Convention and Visitors Bureau Board will meet on Friday, December 14, 2012 at 08:30 AM in the Convention and Visitors Bureau Office, located at 103 W. 7th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Convention and Visitors Bureau Board Members: Ty Gipson, Stephanie Blanck, Bob Villarreal, Don McCullough Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise specified. Call to Order at 08:30 AM 1.Welcome/Call to order 2.Discussion and possible action regarding approval of the September 28 and November 9 minutes 3.Cyclocross Project 2015 Hotel Occupancy Tax Grant Follow-up Report – Rolando Roman 4.Discussion and possible action regarding CVB Goals & Objectives - Cari Miller 5.Discussion and possible action regarding Hotel Occupancy Tax Grant application process - Cari Miller 6.Discussion and possible action regarding advertising and media exposure and dates of upcoming events 7.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Convention and Visitors Bureau Board City of Georgetown, Texas Friday, December 14, 2012 The Convention and Visitors Bureau Board of the City of Georgetown, Texas, met on Friday , December 14, 2012. Members Present: Stephanie Blanck, Nancy Benold, Ty Gipson, Don McCullough, Shelly Patel, Georgene Richaud Members Absent: Bob Villarreal Staff Present: Cari Miller, Tourism Manager Minutes Regular Meeting Welcome/Call to order by: Ty Gipson at 8:36 am Discussion and possible action: ·Discussion and possible action regarding approval of the September 28, 2012 and November 9, 2012 minutes : Don Mc. moved that the minutes of both meetings be accepted, seconded by Georgene R., approved ·Cyclocross Project 2015 Hotel Occupancy Tax Grant Follow -up Report - Rolando Roman Mr. Roman presented several documents regarding the use of the grant monies as well as hotel occupancy during the event. A video presentation was also made. Next year he hopes to offer incentives such as gift cards and discount coupons to the participants in order to obtain additional information as well as promote more local businesses. ·Discussion and possible action regarding developing a CVB Goals and Objectives – Cari Miller January 11th will be a longer meeting with Theresa Gonzales who will facilitate the meeting. Our outcomes will be presented to City Council in March. ·Discussion and possible action regarding Hotel Occupancy Tax Grant application process - Cari Miller The revised grading rubric was passed out, discussed, approved as written. Everyone was pleased with the outcome and the discussion it generated. ·Discussion and possible action regarding advertising and media exposure and dates upcoming – Cari Miller Discussion only With no further business, Ty Gipson moved the meeting be adjourned at 10:05 AM, seconded by Nancy B., approved. Notice of Meeting of the Convention and Visitors Bureau City of Georgetown, Texas Friday, November 9, 2012 The Convention and Visitors Bureau Board will meet on Friday, November 9, 2012 at 08:30 AM in the Convention and Visitors Bureau Office, located at 103 W. 7th Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Convention and Visitors Bureau Board Members: Ty Gipson, Shelly Patel, Stephanie Blanck, Nancy Benold, Don McCullough, Georgene Richaud, Bob Villarreal Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise specified. Call to Order at 08:30 AM 1.Welcome/Call to order 2.Discussion and possible action regarding approval of the September 14 and 21 minutes 3.Discussion and possible action regarding Hotel Occupancy Tax Grant application process - Cari Miller 4.Discussion and possible action regarding developing a CVB Strategic Plan - Cari Miller 5.Report from Local Lodgers Group Meeting held October 25 – Shelly Patel 6.Discussion and possible action regarding advertising and media exposure and dates of upcoming events 7.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Convention and Visitors Bureau Board City of Georgetown, Texas Friday, November 9, 2012 The Convention and Visitors Bureau Board of the City of Georgetown, Texas, met on Friday , November 9, 2012. Members Present: Stephanie Blanck, Nancy Benold, Ty Gipson, Don McCullough, Shelly Patel, Georgene Richaud Members Absent: Bob Villarreal Staff Present: Cari Mller, Tourism Manager Minutes Regular Meeting Welcome/Call to order by: Ty Gipson at 8:40 am ·Discussion and possible action regarding approval of the September 21, 2012 minutes : Nancy B. moved that the minutes be accepted, seconded by Don Mc., approved ·Discussion and possible action regarding the Hotel Occupancy Tax Application Process- Cari Miller The grading rubric was distributed which began a lengthy discussion on recommended changes/additions/deletions. The Revisions will be voted on at the next CVB meeting. ·Discussion and possible action regarding developing a CVB Strategic Plan – Cari Miller After much discussion, it was noted that “strategic plan” was not quite accurate- but more a development of annual goals and objectives . Theresa Hersch will facilitate this discussion at a future meeting. It was recommended that at some point, the CVB collaborate on specific goals and objectives with other board/committees in order to promote Georgetown and the Square. ·Report from Local Lodgers Group meeting held on October 25th – Shelly Patel Although attendance was low, it was a good meeting. Discussed a billboard for I-35 representing all the hotels in town and several examples were shown. It was recommended that the hotels provide quarterly reports of guests by zip code. ·Discussion and possible action regarding advertising and media exposure and dates upcoming – Cari Miller Discussion only With no further business, Ty Gipson moved the meeting be adjourned at 10:25 AM, seconded by Nancy B., approved. Notice of Meeting of the Convention and Visitors Bureau City of Georgetown, Texas Wednesday, September 28, 2012 The Convention and Visitors Bureau Board will meet on Wednesday, September 28, 2012 at 08:30 AM in the Convention and Visitors Bureau Office, located at 103 W. 7th Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Convention and Visitors Bureau Board Members: Ty Gipson, Georgene Richaud, Stephanie Blanck, Don McCullough, Shelly Patel, Nancy Nenold, Bob Villarreal Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise specified. Call to Order at 08:30 AM 1.Welcome/Call to order 2.Discussion and possible action regarding the following Hotel Occupancy Tax Reimbursement Grant Applications: Georgetown Palace Theatre GHS Soccer Booster Club Annual Governor’s Cup GHS Soccer Booster Club UIL State Soccer Tournament Williamson County Sheriff’s Posse Rodeo Cyclocross Project 2015 Georgetown Art Works Texas Half Century Club Softball Tournament 3.Discussion and possible action regarding advertising and media exposure and dates of upcoming events 4.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Notice of Meeting of the Convention and Visitors Bureau City of Georgetown, Texas Friday, September 21, 2012 The Convention and Visitors Bureau Board will meet on Friday, September 21, 2012 at 08:30 AM in the Convention and Visitors Bureau Office located at 103 W. 7th Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Convention and Visitors Bureau Board Members: Ty Gipson, Georgene Richaud, Stephanie Blanck, Nancy Benold, Shelly Patel, Don McCullough, Bob Villarreal Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise specified. Call to Order at 08:30 AM 1.Welcome/Call to order 2.Discussion and possible action regarding approval of the August 10 minutes 3.Discussion and possible action regarding the following Hotel Occupancy Tax Reimbursement Grant Applications: Georgetown Palace Theatre GHS Soccer Booster Club Annual Governor’s Cup GHS Soccer Booster Club UIL State Soccer Tournament Williamson County Sheriff’s Posse Rodeo Cyclocross Project 2015 Georgetown Art Works Jack Frost Invitational Basketball Tournament Fury Basketball Tournaments Texas Half Century Club Softball Tournament 4.Discussion and possible action regarding advertising and media exposure and dates of upcoming events 5.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Convention and Visitors Bureau Board City of Georgetown, Texas Friday, September 21, 2012 The Convention and Visitors Bureau Board of the City of Georgetown, Texas, met on Friday , September 21, 2012. Members Present: Stephanie Blanck, Nancy Benold, Ty Gipson, Don McCullough, Cari Miller, Shelly Patel, Georgene Richaud, and Bob Villarreal Members Absent: Staff Present: Cari Miller Minutes Regular Meeting Welcome/Call to order by: Ty Gipson at 8:35 am Discussion and possible action: ·Discussion and possible action regarding approval of the August 10, 2012 minutes : Nancy B. moved that the minutes be accepted, seconded by Georgene R., approved ·Discussion and possible action regarding the following Hotel Occupancy Tax Reimbursement Grant Applications: Presentations were heard from the following organizations: o Georgetown Palace Theatre o GHS Soccer Booster Club Annual Governor’s Cup o GHS Soccer Booster Club UIL State Soccer Tournament o Williamson County Sheriff’s Posse Rodeo o Cyclocross Project 2015 o Georgetown Art Works o Jack Frost Invitational Basketball Tournament o Fury Basketball Tournaments o Texas Half Century Club Softball Tournament (Absent) ·Discussion and possible action regarding advertising and media exposure and dates of upcoming events – not discussed ·Next meeting will be Sept. 28th at 8:30 AM to finalize grant discussion ·Adjourn With no further business, Ty Gipson moved the meeting be adjourned at 10:37 AM, seconded by Stephanie B., approved. Notice of Meeting of the Convention and Visitors Bureau City of Georgetown, Texas Friday, August 10, 2012 The Convention and Visitors Bureau Board will meet on Friday, August 10, 2012 at 08:30 AM in the Convention and Visitors Bureau Office, located at 103 W. 7th Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Convention and Visitors Bureau Board Members: Ty Gipson, Bob Villarreal, Stephanie Blanck, Nancy Benold, Georgene Richaud, Shelly Patel, Don McCullough Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise specified. Call to Order at 08:30 AM 1.Welcome/Call to order 2.Discussion and possible action regarding approval of the July 13 minutes 3.Discussion and possible action regarding Georgetown Arts Center Update – Eric Lashley, Library Director 4.Georgetown Grand Hotel Occupancy Tax Grant Follow-up Report – Andrew Willis 5.Discussion and possible action regarding Hotel Occupancy Tax Grant application process 6.Discussion and possible action regarding attracting small conferences to Georgetown – Don McCullough 7.Discussion and possible action regarding advertising and media exposure and dates of upcoming events Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Convention and Visitors Bureau Board City of Georgetown, Texas Friday, August 10, 2012 The Convention and Visitors Bureau Board of the City of Georgetown, Texas, met on Friday , August 10, 2012. Members Present: Stephanie Blanck, Nancy Benold, Ty Gipson, Don McCullough, Cari Miller, Shelly Patel, Georgene Richaud, and Bob Villarreal Members Absent: Staff Present: Minutes Regular Meeting Guests: Eric Lashley, Andrew Willis, Laurie Brewer Welcome/Call to order by: Ty Gipson at 8:30 am Discussion and possible action: ·Discussion and possible action regarding approval of the July 13 minutes : Georgene R. moved that the minutes be accepted, seconded by Don Mc., approved ·Discussion and possible action regarding Georgetown Arts Center Update – Eric Lashley, Library Director: Eric distributed a handout with several renderings of the potential Art Center and asked for feedback. They are partnering with Georgetown Art Works and trying to keep the integrity of the historical nature of the building. Discussed the different designs and the splash pad. The CVB Board was very complimentary of what was presented. ·Georgetown Grand Hotel Occupancy Tax Grant Follow-up Report – Andrew Willis : He presented a written report and walked the CVB through the results. They were very pleased with the event in Georgetown and the results for just the first year. The problem with room blocks – 80% of the participants do not register until the Monday prior to the event since they are racing in other locations prior to that. Possibly in the future a “Grand Code” is used to obtain a special rate as well as educate the hotels. 98% who completed the survey indicated that they would return again. The race has been scheduled for Sept. 2013. ·Discussion and possible action regarding Hotel Occupancy Tax Grant application process: The Board reviewed a handout with the application changes. This Board wants to have consistent guidelines, due dates, etc. ·Discussion and possible action regarding attracting small conferences to Georgetown – Don McCullough: Don had done some research through Price Waterhouse and distributed his findings. This was a discussion only. ·Discussion and possible action regarding advertising and media exposure and dates of upcoming events: Reviewed and discussed handout. Cari indicated she had had a meeting with the UIL and emphasized the need to use hotels in G’town. UIL indicated they are having a hard time finding rooms in Austin for sporting events (State Volleyball is moving to Arlington) so they may be contacting Georgetown and GISD if they decide to move other activities out of Austin. The Visitor Center and Ads have entered several contests for award consideration. With no further business, Ty Gipson moved the meeting be adjourned at 9:50 AM, seconded by Stephanie B., approved. Notice of Meeting of the Convention and Visitors Bureau City of Georgetown, Texas Friday, July 13, 2012 The Convention and Visitors Bureau Board will meet on Friday, July 13, 2012 at 08:30 AM in the Convention and Visitors Bureau Office, located at 103 W. 7th Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Convention and Visitors Bureau Board Members: Ty Gipson, Bob Villarreal, Stephanie Blanck, Georgene Richaud, Don McCullough, Shelley Patel, Nancy Benold Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise specified. Call to Order at 08:30 AM 1.Welcome/Call to order 2.Discussion and possible action regarding approval of the March 9 and May 18 minutes 3.Discussion and possible action regarding Chisholm Trail Days HOT grant application – Mickie Ross 4.Discussion and possible action regarding HOT grant application process 5.Discussion and possible action regarding attracting small conferences to Georgetown – Don McCullough 6.Discussion and possible action regarding advertising and media exposure and dates of upcoming events 7.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Convention and Visitors Bureau Board City of Georgetown, Texas Friday, July 13, 2012 The Convention and Visitors Bureau Board of the City of Georgetown, Texas, met on Friday , July 13, 2012. Members Present: Stephanie Blanck, Ty Gipson, Don McCullough, Cari Miller, Georgene Richaud Absent: Shelly Patel, Nancy Benold, Bob Villarreal Members Absent: Staff Present: Minutes Regular Meeting WelcomeWelcomeWelcomeWelcome ////Call to order byCall to order byCall to order byCall to order by :::: Ty Gipson at 8:38 am Discussion and possible actionDiscussion and possible actionDiscussion and possible actionDiscussion and possible action : ·Discussion and possible action regarding approval of the MarchDiscussion and possible action regarding approval of the MarchDiscussion and possible action regarding approval of the MarchDiscussion and possible action regarding approval of the March 9999 and Mayand Mayand Mayand May 18181818 minutesminutesminutesminutes Don McCullough was in attendance at the May 18th meeting, minutes will be corrected. Don M. moved, Georgene R. seconded that the minutes be approved as corrected, approved. ·Discussion and possible action regarding Chisholm Trail Days HOT grantDiscussion and possible action regarding Chisholm Trail Days HOT grantDiscussion and possible action regarding Chisholm Trail Days HOT grantDiscussion and possible action regarding Chisholm Trail Days HOT grant application – Mickie Rossapplication – Mickie Rossapplication – Mickie Rossapplication – Mickie Ross This is a follow up report as well as application. The 2011 survey’s were better organized and 2012 will be even better with a tighter plan implemented by a Board member. Chisholm Trail Days will be the 3rd weekend of October from here on. 2011 net was $14,000 (monies were split with all the volunteer groups); 2012 is struggling with sponsorships. Five Chuck wagons are expected for demonstration and Cowboy Breakfast. There will be a roped off performance area with re-enactment groups. 2012 will see more publicity, better signage, different bands, a focus on adult learning and new re-enactment events. The budget is $18,000 (same as last year). There will be a Cattleman’s Ball the evening before (October 19) at the Community Center for $50 per ticket. Georgene R. moved that we give the Chisholm Trail event the $1575.00 requested, Stephanie B. seconded, after further discussion, motion approved. ·Discussion and possible action regarding HOT grant application processDiscussion and possible action regarding HOT grant application processDiscussion and possible action regarding HOT grant application processDiscussion and possible action regarding HOT grant application process ---- This discussion came out of the necessity for consistency and pre-planning a budget for the grants. A grading rubric for grants was reviewed and discussed; a follow up survey must be enforced (such as the one LCRA did for the Grand); all decisions must be made with the foundation of “heads in beds” but not be the sole determination; develop a transition year during 2012-13 with full implementation 2013-14. It is recommended that September 14, 2012 and February 1, 2013 be targeted grant submission dates for 2012-13 and grant applicants will be encouraged to apply at one of the those two dates depending on when their event will be held. Cari M. will contact all previous applicants. Tentative Dates: September 21 – Grant applicants will be given 15 minutes for presentation along with Q&A of Board; September 28 – Special CVB Board meeting to discuss grant awards . ·Discussion and possible action regarding attracting small conferences toDiscussion and possible action regarding attracting small conferences toDiscussion and possible action regarding attracting small conferences toDiscussion and possible action regarding attracting small conferences to Georgetown –Georgetown –Georgetown –Georgetown – Don McCulloughDon McCulloughDon McCulloughDon McCullough Tabled until next meeting ·Discussion and possible action regarding advertising and media exposure andDiscussion and possible action regarding advertising and media exposure andDiscussion and possible action regarding advertising and media exposure andDiscussion and possible action regarding advertising and media exposure and dates of upcoming eventsdates of upcoming eventsdates of upcoming eventsdates of upcoming events Handouts by Cari M. reviewed and discussed ·AdjournAdjournAdjournAdjourn Georgene R. moved that the meeting be adjourned at 10:36, Don Mc. Seconded – approved . Notice of Meeting of the Convention and Visitors Bureau City of Georgetown, Texas Friday, May 18, 2012 The Convention and Visitors Bureau Board will meet on Friday, May 18, 2012 at 08:30 AM in the Convention and Visitors Bureau Office, located at 103 W. 7th Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Convention and Visitors Bureau Board Members: Ty Gipson, Nancy Benold, Stephanie Blanck, Georgene Richaud, Shelly Patel, Don McCullough, bob Villarreal Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise specified. Call to Order at 08:30 AM 1.Welcome/Call to order 2.Discussion and possible action regarding approval of the March 16 minutes 3.HOT grant follow-up report – Jeff Seiders , GHS Soccer Booster Club 4.Discussion and possible action regarding Fury Basketball HOT grant application – Milton Van Dusen 5.Presentation regarding BMX Bike Race Track – Don McCullough 6.Discussion and possible action regarding advertising and media exposure and dates of upcoming events 7.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Convention and Visitors Bureau Board City of Georgetown, Texas Friday, May 18, 2012 The Convention and Visitors Bureau Board of the City of Georgetown, Texas, met on Friday , May 18, 2012. Members Present: Stephanie Blanck, Nancy Benold, Ty Gipson, Cari Miller, Shelly Patel, Georgene Richaud, Don McCullough, and Bob Villarreal Members Absent: Staff Present: Minutes Regular Meeting Welcome/Call to order by : Ty Gipson at 8:30 am Discussion and possible action : Discussion and possible action regarding approval of March 16,,,, 2012 minutes: Georgene R. moved and Nancy B. seconded that the minutes be approved as written, passed. HOT Grant Application follow up report : Jeff Seiders , GHS Soccer Booster Club GHS Soccer Boosters presented a handout with the hotel accommodations that had been used for the State tournament as well as Hospitality Expenses . HOT Grant had been used for that purpose. They had talked to the UIL this past week and all the feedback was good regarding returning for 2013. They spoke with various officials during the tournament and they have agreed to talk to the Georgetown hotels due to all the events in this area over the next few years . UIL is about to hire someone who will be responsible for this and Jeff S . has agreed to follow up with him. All Georgetown hotels were full during that weekend . PJ Stephens will be Booster President next year. Before leaving, they asked for CVB feedback . The CVB feels the GHS Soccer Boosters have done all that is expected and provides meaningful reports and follow up. Discussion and possible action regarding Fury Basketball HOT Grant Application: Milton Van Dusen: Hand out was provided with the HOT Grant Application. There will be 7 tournaments again (3 have already been held), 16 teams, 20 paid staff , rent, facilities, equipment, travel expenses and registration are all included in the budget for the year. Discussion involved better hotel tracking and attaching something to the registration that would capture this information as well as HOT monies being used to promote NEW events into Georgetown to fill the hotels . Nancy B. moved that $1500.00 be awarded to the Fury program, Georgene R. seconded; after further discussion , passed. Presentation regarding BMX Bike Race Track – Don McCullough Don M. was joined by Joey Lake and Matt McCullough regarding BMX racing and awareness for Central Texas and a money revenue event for communities . After some discussion, it was recommended that they meet with the Parks and Recreation Board . Discussion and possible action regarding advertising and media exposure and dates of upcoming events – o Holland Grand: tailgating tent tickets distributed and discussion of event o Discussion of attracting small conferences and Board meetings during the week to Georgetown to fill local hotels o Discussions on having Grant Requests open twice a year instead of ongoing. Cari will find out more about open meetings for discussion and will develop a scoring Rubric for review in July o Discussed a Press Release to make the community aware of HOT grant application and process o No meeting in June 2012 Georgene R. moved the meeting be adjourned at 10:45 AM, Stephanie B. Seconded, meeting adjourned . Notice of Meeting of the Convention and Visitors Bureau City of Georgetown, Texas Wednesday, May 11, 2012 The Convention and Visitors Bureau Board will meet on Wednesday, May 11, 2012 at 08:30 AM in the Visitor Center Conference Room located at 103 W. 7th Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Convention and Visitors Bureau Board Members: Stephanie Blanck, Georgene Richaud, Ty Gipson, Bob Villarreal, Shelly Patel, Don McCullough, Nancy Benold Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise specified. Call to Order at 08:30 AM THIS MEETING HAS BEEN POSTPONED. Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Notice of Meeting of the Convention and Visitors Bureau City of Georgetown, Texas Friday, April 13, 2012 The Convention and Visitors Bureau Board will meet on Friday, April 13, 2012 at 08:30 AM in the Parks and Recreation Administration Building Conference Room at 1101 N. College Street, Georgetown, TX. If you need accommodations for a disability, please notify the city in advance. Convention and Visitors Bureau Board Members: Ty Gipson, Shelly Patel, Stephanie Blanck, Don McCullough, Georgene Richaud, Nancy Benold, Bob Villarreal Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise specified. Call to Order at 08:30 AM AGENDA Attend Seminar. There will be no action taken. Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Notice of Meeting of the Convention and Visitors Bureau City of Georgetown, Texas Friday, March 16, 2012 The Convention and Visitors Bureau Board will meet on Friday, March 16, 2012 at 08:30 AM in the Convention and Visitors Bureau Office, located at 103 W. 7th Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Convention and Visitors Bureau Board Members: Ty Gipson, Georgene Richaud, Stephanie Blanck, Bob Villarreal, Nancy Benold, Shelly Patel, Don McCullough Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise specified. Call to Order at 08:30 AM 1)Welcome/Call to order 2)Discussion and possible action regarding HOT grant application – Jeff Seiders, GHS Soccer Booster Club 3)Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Convention and Visitors Bureau Board City of Georgetown, Texas Friday, March 16, 2012 The Convention and Visitors Bureau Board of the City of Georgetown, Texas, met on Friday , March 16, 2012. Members Present: : Stephanie Blanck, Cari Miller, Shelly Patel, Georgene Richaud, and Bob Villarreal Members Absent: Ty Gipson, Don McCullough Staff Present: Minutes Regular Meeting Welcome/Call to order by : Georgene R. at 8:31 am. Discussion and possible action : ·Discussion and possible action regarding HOT Grant Application : Jeff Seiders, GHS Soccer Booster Club There will be 32 teams involved in the State Tournament. The funds are for the hospitality room which includes the Press, TV, College Scouts, UIL, etc. The Booster club has met with Pete Contrerra of UIL and selected menu’s, explained how the HOT grant works and they agreed to add a link to the local hotels. The Booster Club has requested $2500. Stephanie B. moved and Nancy B. seconded that the monies be given to the Soccer Boosters, no further discussion, vote passed. Georgene R. moved the meeting be adjourned at 8:45 AM, Nancy B. Seconded, meeting adjourned. Notice of Meeting of the Convention and Visitors Bureau City of Georgetown, Texas Friday, March 9, 2012 The Convention and Visitors Bureau Board will meet on Friday, March 9, 2012 at 08:30 AM in the Convention and Visitors Bureau Office, located at 103 W. 7th Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Convention and Visitors Bureau Board Members: Ty Gipson, Georgene Richaud, Stephanie Blanck, Don McCullough, Shelly Patel, Nancy Benold, Bob Villarreal Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise specified. Call to Order at 08:30 AM 1.Welcome/Call to order 2.Discussion and possible action regarding approval of the February 10 minutes 3.Board member introductions 4.HOT grant follow-up report – Jeff Seiders GHS Soccer Booster Club 5.Discussion and possible action regarding the nomination and election of board officers 6.Discussion and possible action regarding board meeting time, day, and location 7.Discussion and possible action regarding advertising and media exposure and dates of upcoming events 8.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Convention and Visitors Bureau Board City of Georgetown, Texas Friday, March 9, 2012 The Convention and Visitors Bureau Board of the City of Georgetown, Texas, met on Friday , March 9, 2012. Members Present: : Stephanie Blanck, Ty Gipson, Don McCullough, Cari Miller, Georgene Richaud, and Bob Villarreal Members Absent: Nancy Benold and Shelly Patel Staff Present: Minutes Regular Meeting Welcome/Call to order by : Georgene R. at 8:40 am. Discussion and possible action : ·Discussion and possible action regarding approval of the February 10, 2012 minutes: Bob v. moved and Georgene R. seconded, minutes approved written. ·Board member introductions: Cari M. handed out new Board list with contact information. ·HOT Grant follow up report – Jeff Seiders , Soccer Booster President: Mr. Seiders provided the Board with a comprehensive handout regarding the 2 Governor’s Cup soccer events in January which included what hotels were used and numbers of rooms per hotel. 53% of the tournament attendees were from outside the Georgetown area. 50% of the teams stayed in Georgetown hotels and filled 40% of the rooms. This is a vast improvement over previous years and with the procedures now in place with links to local hotels; it is felt that this will only increase over time. The Eagle Soccer program will be submitting a new grant request for the Texas State Soccer Tournament Ap. 19-21, 2012. They will be visiting with UIL officials this coming week to obtain approval on a variety of items and will discuss the importance of the UIL to block rooms in Georgetown – they will also provide a list of said hotels. The CVB agreed to meet at 8:30 AM on March 16th to consider the grant proposal. ·Discussion and possible action regarding the nomination and election of officers: Stephanie B. moved that Georgene R. be elected Vice-Chair, seconded by Bob V. – approved by vote . Bob V. moved that Stephanie B . be elected secretary , Georgene R. seconded – approved by vote. ·Discussion and possible action regarding Board meeting time , day, and location: After some discussion, it was agreed to maintain the 2nd Friday of the month, 8:30 AM, at the Visitor’s Center. It is requested that all participants bring their calendars for each meeting and the date for the subsequent meeting will be discussed and possibly changed if a number of the Board cannot attend. ·Discussion and possible action regarding advertising and media exposure and dates of upcoming events: Cari M. notified the Board that a Georgetown Visitor Center App was soon coming; they have been doing a “Live Here” campaign; DIni Lewis was introduced as the new Visitor Center Coordinator; March 20th at 7:30 AM Cari would be speaking to the Georgetown Business Network at Roots Bistro – all are invited to attend; a national magazine/website just named Georgetown the #1 place to retire in the US. Cari handed out her February monthly review and lively discussion was generated regarding Poppy Fest and the Criterium. ·Bob V. moved and Don M. seconded that the meeting be adjourned at 9:42 am, approved. Next Meetings: March 16, 2012 – 8:30 AM – Visitor’s Center – discuss HOT Grant April 13, 2012 – 8:30 AM – Visitor Center – Scott Joslove of the Texas Hotel and Lodging Association will speak to the Board. All members should plan on a two hour meeting. Notice of Meeting of the Convention and Visitors Bureau City of Georgetown, Texas Friday, February 10, 2012 The Convention and Visitors Bureau Board will meet on Friday, February 10, 2012 at 08:30 AM in the Convention and Visitors Bureau Office, located at 103 W. 7th Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Convention and Visitors Bureau Board Members: Ty Gipson, Stephanie Blanck, Nancy Benold, Bob Villarreal, Randy Lesseps, Tina Owen, Georgene Richaud Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise specified. Call to Order at 08:30 AM 1)Welcome/Call to order 2)Discussion and possible action regarding approval of the December 9 minutes 3)Report from Arts & Culture Board concerning possible Arts Center – Eric Lashley, Library Director 4)Discussion and possible action regarding board support letter on possible Arts Center 5)Red Poppy Festival Update – Cari Miller, Tourism Manager 6)Discussion and possible action regarding advertising and media exposure and dates of upcoming events Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Convention and Visitors Bureau Board City of Georgetown, Texas Friday, February 10, 2012 The Convention and Visitors Bureau Board of the City of Georgetown, Texas, met on Friday , February 10, 2012. Members Present: Stephanie Blanck, Nancy Benold, Ty Gipson, Randy Lesseps, Tina Owen, Georgene Richaud, Bob Villarreal Members Absent: Staff Present: Cari Miller Minutes Regular Meeting ·Discussion and possible action regarding approval of the December 9, 2011 minutes: Nancy B. moved and Georgene R. seconded, minutes approved as with a typographical error corrected. ·Report from Arts and Culture Board concerning possible Arts Center: Eric Lashley, Library Director: Eric provided the CVB with a handout of the timeline and expectations of using the Old Fire House on Main and 9th as a Pilot to launch an Arts Center. There will be gallery space rotating monthly and studio space for classes and workshops, and possible receptions. In the first year, there will need to be assistance for renovations, but it is anticipated that the revenue being brought in should cover all costs. October 6th is the anticipated grand opening. ·Discussion and possible action regarding board support letter on possible Arts Center: After much discussion, Randy L. moved that the CVB write a letter in support of the Pilot Arts Center in the old Fire House, Nancy B. seconded, passed unanimously. ·Red Poppy Festival Update - Cari Miller : This is the 12th year and it has grown more successful each year. March 1st is the first day to purchase tables for Saturday night with Corey Morrow being the headliner. Sponsorship sales have been very successful already. ·Discussion and possible action regarding advertising and media exposure and dates of upcoming events: Cari Miller gave all members a hard copy of the past month as well as upcoming events. Discussion included the March 31st Chalk walk on the Square. All of March will be geared to showcasing the art of school children in the shop windows . Each elementary school has been paired with a shop on the Square. There will be a billboard with the new logo Most Beautiful Town Square in Texas – between Jarrell and Georgetown. Brief discussion on the UIL State Soccer Tournament and the Bike race coming in the spring. Special thanks were given to Tina Owen and Randy Lesseps who have served 2 terms on the CVB and this is their last meeting. They will be replaced by Don McCullough and Shelly Patel (Quality Inn). ·Georgene R. moved and Bob V. seconded that the meeting be adjourned at 9:42 am, approved. Notice of Meeting of the Convention and Visitors Bureau City of Georgetown, Texas Friday, January 13, 2012 The Convention and Visitors Bureau Board will meet on Friday, January 13, 2012 at 08:30 AM in the in the Convention and Visitors Bureau Office, located at 103 W. 7th Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Convention and Visitors Bureau Board Members: Ty Gipson, Georgene Richaud, Stephanie Blanck, Nancy Benold, Tina Owen, Bob Villarreal, Randy Lesseps Convention and Visitors Bureau Board meets every second Friday of the month unless otherwise specified. Call to Order at 08:30 AM THIS MEETING HAS BEEN CANCELLED. Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary