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HomeMy WebLinkAboutGTEC_Agenda&Minutes_2004Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, November 17, 2004 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, November 17, 2004 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Henry Carr- President, John Kirby – Vice President , Joe Savage – Secretary , Farley Snell, Gabe Sansing, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows Consideration and approval of the minutes of the regular meeting held October 20, 2004. Paul A. Brandenburg Discussion and possible action regarding the Construction Progress Report and timelines (including B. but not limited to items listed). Joel Weaver Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for C. October 2004. Micki Rundell Consideration and possible action to finalize a schedule for GTEC project selections activities for the D. FY04/05 year. Farley Snell/Henry Carr/Jim Briggs Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, November 17, 2004 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , November 17, 2004. Board Members Present: Henry Carr, John Kirby, Joe Savage, Henry Boecker, Ricki Salazar Board Members Absent: Farley Snell, Gabe Sansing Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Tom Benz, Joel Weaver, Joe Lara, Ed Polasek, Amelia Sondgeroth, Mark Miller, Rachel Osgood, OTHERS PRESENT: Bob Mathis - Southwestern University Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows Meeting Called to Order by Carr at 2:00 p.m. A. Consideration and approval of the minutes of the regular meeting held October 20, 2004. Paul Brandenburg Discussion: None Action: Motion by Savage seconded by Boecker to approve the October 20, 2004 minutes as written. Approved 5-0 (Sansing & Snell absent) B. Discussion and possible action regarding the Construction Progress Report and timelines (including but not limited to items listed). Joel Weaver Discussion: Weaver presented the reports. SW Arterial 1: Engineering is about 50% complete and Right of Way property research is about 90% complete. Resident meeting is scheduled for December 2, 2004. Tasus Way: Pre-Construction meeting was held this week. Notice to proceed will be issued on November 29, 2004. SW By-Pass: Continuing with Phase II environmental and historical structure report for the area that we have access to. HWY 29: This is associated with the Simon project - We have issued TxDot a check in the amount of $5.8 million so TxDot can do their letting. Utilities are scheduled to be done by the end of the year - Round Rock is moving forward with their Raw Water Line construction - Electric Utility is waiting for Round Rock to clear the intersection of HWY 35 & HWY 29. Electric is ready to get started but weather is impacting this project. Action: None C. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for October 2004. Micki Rundell Discussion: Joe Lara presented the monthly financial report. Action: None D. Consideration and possible action to finalize a schedule for GTEC project selections activities for the FY04/05 year. Farley Snell/Henry Carr/Jim Briggs Discussion: Carr started the discussion by mentioning that both attachments were stating about the same thing. Mr. Snell's in written form and Mr. Polasek's is in chart form. Carr wants to make sure that what is being proposed is attainable. Staff does feel that this is attainable with the understanding that this is the first year and we may need to make minor adjustments as we go through it. Q. by Kirby: I see that there is modeling that needs to be done, can address what you visualize being done for each of the roads? A by Sodgeroth/Benz: We have met with the consultants and they understand what is needed. We will also have a worksheet for each project that needs to be filled out which addresses Right of Way, Environmental, Cost, etc. That is what we are working on with the consultants to get all 30 projects done, then we can get model outputs. Q by Carr: Is there any way that the Board can work with staff so we don't have any surprises in March. A by Briggs: We could share the summary sheets and could send the updates via email if Board would like that. Action: Motion by Kirby, seconded by Boecker to accept schedule for the GTEC project selections activities for the FY04/05 year. Approved 5-0 (Sansing & Snell Absent) Per Mr. Carr: There will not be a December, 2004 meeting. Next meeting will be January,2005 Motion by Savage, seconded by Boecker, to adjourn. Approved 5-0 (Sansing & Snell Absent) meeting adjourned at 2:35 p.m. Adjournment The meeting was adjourned at 02:35 PM. Approved :Attest: _______________________________________________ Henry Carr Joe Savage Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, October 20, 2004 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, October 20, 2004 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Henry Carr - President, John Kirby - Vice President, Joe Savage - Secretary, Farley Snell, Gabe Sansing, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.071 Consultation with Attorney A. Briefing from City Attorney regarding legal requirements applicable to use of GTEC Funds, street assessments, and related legal issues. Trish Carls Section 551.072 Deliberation on Real Property B. Update to the Board regarding Southwest By-pass Environmental Issues. Jim Briggs/Tom Benz Return to Regular Session Action from Executive Session (if needed) C. Consideration and approval of the minutes from the regular meeting held on September 15, 2004. Paul Brandenburg D. Discussion and possible action regarding to the Construction Progress Report and timelines (including but not limited to items listed). Joel Weaver E. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for September 2004. Micki Rundell F. Consideration and possible recommendation to award bid for Tasus Way to Austin Engineering Company, Inc for $194,695.50 and set a project budget of $205,000.00 Jim Briggs/Mark Miller G. Consideration and possible action related to discussion of the Transportation Improvement Plan (TIP) project ranking process. Farley Snell. H. Consideration and possible action to better integrate the city's CIP planning schedule with the GTEC TIP planning schedule. Henry Carr/Jim Briggs/Amelia Sondgeroth I. Consideration and possible action of future GTEC Agenda Items. Henry Carr/Jim Briggs Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, October 20, 2004 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , October 20, 2004. Board Members Present: Henry Carr, John Kirby, Joe Savage, Farley Snell, Gabe Sansing, Ricki Salazar Board Members Absent: Henry Boecker Staff Present: Paul Brandenburg, Jim Briggs, Laura Wilkins, Jana Kern, Micki Rundell, Laurie Brewer, Joel Weaver, Tom Benz, Mark Miller, Amelia Sondgeroth, Ed Polasek, Rachel Osgood, OTHERS PRESENT: Trish Carls - Brown & Carls, LLP, Gary Gemar - HDR, Mark Kainer & Dean Tesmer - Blanton & Assoc., Bob Mathis - Southwestern University Minutes Regular Meeting Regular Meeting called to order by Carr at 2:00 p.m. Moved to Executive session at 2:02 p.m. Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows EXECUTIVE SESSION: Call to Order Executive session called to order by Carr at 2:03 p.m. Moved to Item B at this time. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.071 Consultation with Attorney A. Briefing from City Attorney regarding legal requirements applicable to use of GTEC Funds, street assessments, and related legal issues. Trish Carls Discussion held in Executive Session no tape. Section 551.072 Deliberation on Real Property B. Update to the Board regarding Southwest By-pass Environmental Issues. Jim Briggs/Tom Benz Discussion on tape Moved to Item A Return to Regular Session Reconvened regular session at 3:25 p.m. Action from Executive Session (if needed) No Action from Executive Session. C. Consideration and approval of the minutes from the regular meeting held on September 15, 2004. Paul Brandenburg Discussion: None Action: Motion by Snell, seconded by Savage to approve the minutes as written. Approved: 5-0 (Sansing abstaining - was not at the last meeting, Boecker absent) D. Discussion and possible action regarding to the Construction Progress Report and timelines (including but not limited to items listed). Joel Weaver Discussion: Weaver presented the items. Tasus Way: Engineering is complete. Sent out for bid (presentation of bid Item"F" of this agenda) Southeast Arterial 1: Engineering is about 30% complete and Right of Way is about 90% complete. Action: None E. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for September 2004. Micki Rundell Discussion: Rundell presented the monthly financial reports. Action: None F. Consideration and possible recommendation to award bid for Tasus Way to Austin Engineering Company, Inc for $194,695.50 and set a project budget of $205,000.00 Jim Briggs/Mark Miller Discussion: Briggs present the item. We do not recommend that the $14,050 come out of the General Fund. I am proposing is this: $190,950.00 from GTEC CIP, and $3,745.50 from Electric Fund. For total $194,695.50. Action: Motion by Snell, seconded by Sansing to recommend $190,950.00 as a portion of the contract for Tasus Way. Approved: 6-0 (Boecker absent) Moved to item H G. Consideration and possible action related to discussion of the Transportation Improvement Plan (TIP) project ranking process. Farley Snell. Discussion: Item G and Item H are closely related and were discussed together. Discussion is under Item H. Action: H. Consideration and possible action to better integrate the city's CIP planning schedule with the GTEC TIP planning schedule. Henry Carr/Jim Briggs/Amelia Sondgeroth Discussion: Carr presented concerns with the process. Looking at the templates, Staff to complete for each project, then present to Board possibly as early as March. The Board will then evaluate the information/projects then continues through the process. But we can not start this process until the templates have been done. Snell presented his GTEC Project Selection Process/calendar. Staff to present to Board the matrix of projects along with funding sources. Board will then vote on each project individually, put the voting in the minutes to creat a paper trail. There was lengthly discussion and questions. Full version is on tape. Action:Snell will revise his GTEC Project Selection Process/calendar bring back to the November meeting. I. Consideration and possible action of future GTEC Agenda Items. Henry Carr/Jim Briggs Discussion: November: Update of item G December: Not to have a meeting unless it is necessary. Motion by Sansing, seconded by Savage to adjourn. Approved 6-0 (Boecker absent) Meeting adjourned at 4:34 p.m. Adjournment The meeting was adjourned at 04:34 PM. Approved :Attest: _______________________________________________ Henry Carr - President Joe Savage - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, September 15, 2004 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, September 15, 2004 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Henry Carr - President, John Kirby - Vice President, Joe Savage - Secretary, Farley Snell, Gabe Sansing, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. REGULAR SESSION TO CONVENE Meeting called to order A.Board to Recess the regular session to hold public hearing PUBLIC HEARING In accordance with Article 5190.6, Vernon's Annotated Texas Civil Statutes, the Georgetown Transportation Enhancement Corporation (GTEC) will hold a public hearing regarding the expenditure of 4B sales taxes for the proposed 2004/05 GTEC Transportation Improvement Plan. PUBLIC HEARING CALLED TO ORDER Public hearing closed REGULAR SESSION TO RECONVENE Regular Session called to order B.Consideration and approval of the minutes from the regular meeting held August 18, 2004 Paul Brandenburg C. Presentation of the Georgetown Transportation Enhancement Corporation monthly financial report for August 2004. Micki Rundell D. Discussion and possible action regarding the Construction Progress Report (including but not limited to items listed). Joel Weaver E.Consideration and possible action seeking ways Georgetown might be able to enhance GTEC revenue by reducing sales tax leakage. John Kirby and Mark Thomas F. Consideration and possible actio on the future GTEC agenda items. Henry Carr and Jim Briggs Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, September 15, 2004 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , September 15, 2004. Board Members Present: Henry Carr, John Kirby, Joe Savage, Farley Snell (arrived @ 2:28 p.m.), Henry Boecker, Ricki Salazar Board Members Absent: Gabe Sansing Staff Present: Paul Brandenburg, Jim Briggs, Laura Wilkins, Jana Kern, Joel Weaver, Tom Benz, Micki Rundell, Laurie Brewer, Mark Thomas, Rachel Osgood, Mark Miller Others Present: Bob Mathis - Southwestern University Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. REGULAR SESSION TO CONVENE Meeting called to order by Mr. Carr at 2:05 p.m. A.Board to Recess the regular session to hold public hearing PUBLIC HEARING In accordance with Article 5190.6, Vernon's Annotated Texas Civil Statutes, the Georgetown Transportation Enhancement Corporation (GTEC) will hold a public hearing regarding the expenditure of 4B sales taxes for the proposed 2004/05 GTEC Transportation Improvement Plan. PUBLIC HEARING CALLED TO ORDER @ 2:06 There was no one who wished to address the Board. Public hearing closed @ 2:07 REGULAR SESSION TO RECONVENE Regular Session called to order @2:07 B.Consideration and approval of the minutes from the regular meeting held August 18, 2004 Paul Brandenburg Discussion: None Action: Motion by Savage, seconded by Boecker to approve the minutes as written. Approved 5-0 (Sansing absent, Snell absent for this vote only) C. Presentation of the Georgetown Transportation Enhancement Corporation monthly financial report for August 2004. Micki Rundell Discussion: Micki presented monthly report, on page 5, the sales tax collected for July was 9.7%. This is a good indication of what to expect for the end of the year. I also want to remind you that sales tax is collected two months in arrears. YTD thru May is 13.9% this is lower than we budgeted but higher than projected so we should end the year on a positive note on a sales tax collection prospective. Action: None D. Discussion and possible action regarding the Construction Progress Report (including but not limited to items listed). Joel Weaver Discussion: Weaver gave updated on projects. Tasus Way: Bids have been received. The bid will be coming to the GTEC Board in October, then it will go to Council after your recommendation. IH 35 U-Turn: Opened on Aug 31, 2004 still working on landscaping. SE Arterial 1: Right-of way is just about completed.The preliminary alignment is staked. The archaeological is completed and we are expecting the final environmental report within the next couple of weeks. Sidewalk Improvements: Contract is complete, TDLR - Texas Department of License & Regulation, walk thru has been done. There were a few items that we will have to address and these will be done within the next 30 days. HWY 29 Rehab: Engineering is at TxDot for review. Revisions will be made over the next three weeks. Construction to start February 2005. Q by Boecker: What does this project include? A by Benz: This is reconstruction of the roadway from IH 35 to River Chase Blvd. Includes the stormwater/drainage improvements in this area. Q by Carr: Why does this have to be Rehab/Reconstructed, was it already in need of repair or are we tearing it up due to construction? A by Briggs: This is a State Funded project and is not a project for Simon. This is widening and rehabilitation project. The roadway it self does not have available capacity to meet the current traffic demands. Q by Carr: Is this a TxDot project that we are involved in but don't have any control over it? A by Benz : We will be involved in the construction meetings and in the process by TxDot is the owner of the contract. We have an interlocal agreement. Q by Carr: Who does the coordination of utility movement. A by Benz: City of Georgetown is required to have the utilities relocated prior to February 2005 that is why we are including the water/wastewater into this project. Electrical lines, Cox Cable, Verizon, Gas Company all need to relocate their lines. These are all coordinated through the design engineer who has a contract with TxDot. SH 29 SW Bypass: Moving cautiously on the final schematic design calculations. There were some environmental issues but should not present any major obstacles. This should been resolved within the next couple of weeks. The archaeological report is completed and along the proffered alignment there are no archaeological issues that would require any major medication. As soon as the environmental issues are resolved a meeting will be set up with the Railroad will be set up to go over the plans with them. Q by Kirby: Will this still be finished in October? A by Briggs: The last public meeting was scheduled for November, in October they are scheduled to wrap up and make a presentation to the Board. Action: None E.Consideration and possible action seeking ways Georgetown might be able to enhance GTEC revenue by reducing sales tax leakage. John Kirby and Mark Thomas Discussion: Kirby introduced the item then turned it over to Thomas. Kirby's concern on how much sales tax dollars we are missing out on. Such as building materials, contractors get their lumber and supplies from Temple, Round Rock, Austin, etc. and we - City of Georgetown - don't see any of the sales tax dollars. Thomas from EcoDevo gave a presentation on Retail Market Place (Consumer Retail). Explained the boundaries that he used and the items/areas where we are seeing the most leakage from that geographical area. This is good information to show potential businesses why it would be beneficial for them to come to Georgetown. Action: None F. Consideration and possible action on the future GTEC agenda items. Henry Carr and Jim Briggs Discussion: Briggs gave information on upcoming/standard/legislative items that could be presented to the Board. Annual - TIP Process - Budget - Legislative changes - Election of Officers - This must be done every March per GTEC Bylaws Monthly - Financial - Projects - Minutes Oct '04 -- SW Bypass - Carls legal document - Snell -- TIP Prioritize document Mar - May '05 -- TIP Q by Carr: Does the Board have to meet every month. A by Briggs: It is up to the Board. If the Board has business to attend to then you should meet. If the Board does not meet monthly items will be mailed out. Q by Carr: SW Bypass - explain what happens in October. A by Briggs: HDR who has a contract to conclude this October/November time frame. Will bring their final recommendations to the Board. At that time the Board will have the opportunity to discuss issues associated with the consultants - dollars, routings, etc. anything that is change HDR will go back and make the recommended changes then produce a final document, then have a closing project hearing - at this hearing they will take public input. The flow for this will be - This Board, Public Hearing, Council. Carr asked the present Board members if they would like to have fewer meetings that are fuller or meet every month. The consensus of the Board members was to meet when we have a full agenda. Again if the Board does not meet standard monthly items will be mailed out. Action: None Motion by Kirby to Adjourn 3:22 pm Adjournment The meeting was adjourned at 03:22 PM. Approved :Attest: _______________________________________________ President: Henry Carr Secretary: Joe Savage Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, August 18, 2004 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, August 18, 2004 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Henry Carr - President, John Kirby - Vice President, Joe Savage - Secretary, Farley Snell, Gabe Sansing, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM Consideration and approval of the minutes from the regular meeting held July 21, 2004 A. Paul Brandenburg B. Presentation of the Georgetown Transportation Enhancement Corporation monthly financial report for July 2004. Micki Rundell C. Discussion and possible action regarding the construction progress report (including but not limited to items listed). Joel Weaver D. Consideration and possible action to approve the proposed GTEC Fiscal and Budgetary Policy for fiscal year 2004/05. Micki Rundell E. Discussion and possible action regarding the approval of an Interlocal operating contract between the City of Georgetown and GTEC for the 2004/05 fiscal year. Micki Rundell F. Discussion and possible action regarding the adoption of the proposed GTEC project list for 2004-05, along with the related revenues as the 2004/05 GTEC Budget, and setting a date for a public hearing. Micki Rundell Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall , 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, August 18, 2004 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , August 18, 2004. Board Members Present: Henry Carr, John Kirby, Joe Savage, Farley Snell, Gabe Sansing, Henry Boecker, Ricki Salazar Board Members Absent: None Staff Present: Paul Brandenburg, Jim Briggs, Laura Wilkins, Jana Kern, Micki Rundell, Laurie Brewer, Joel Weaver, Tom Benz, Joe Lara, Mark Miller , Mark Thomas Others Present: Rebecca Sellers - Williamson County Sun, Scott Dukette - Klotz Associates Minutes Regular Meeting Meeting Called to Order by Carr at 2:03 p.m. A. Consideration and approval of the minutes from the regular meeting held July 21, 2004 Paul Brandenburg Discussion: None Action: Motion Savage second by Sansing to approve minutes as written. Approved 7-0 B. Presentation of the Georgetown Transportation Enhancement Corporation monthly financial report for July 2004. Micki Rundell Discussion: Rundell gave an overview of the monthly financial. Sales tax was back up. Q by Boecker asked for a clarification on the dollar amounts - items were not reconciling. A by Rundell - This could be because of timing, accrued expenses that have not been paid - you have cash basis and accrual basis Action: None C. Discussion and possible action regarding the construction progress report (including but not limited to items listed). Joel Weaver Discussion: Weaver gave update on projects. SE Arterial I: We have all of the Right of Entries. We have done some stacking, finished with the field portion of the archaeology. We have started work with the Engineer to insure that our alinement will work. Sidewalk: Contract should be complete by end of month. U-Turn @ Williams Dr.: Stripping to be done this week. The drop dead date to open will be August 31 due to ribbon cutting. Q by Boecker: Will there be a delay in opening the U-Turn due to the right hand turn lane off of Williams Dr.? A by Briggs The right hand turn lane is tied to this project. They are trying to get this completed so it can open when the U-Turn opens. Southwest By-Pass: HDR are about 90% on the schematic design. This leaves us with 10% short, a lot of this is due to the fact that we have not been able to gain access to these properties. The property owners are wanted to see a final alignment before they give us access. Q by Kirby: What is the schematic design? and what will follow this? A by Weaver: The schematic design is basically a way to asses the proposed alignment. It also ensures that all of the archaeology & environmental studies have been done and you will be able to build the project. After this is done there will be a submittal for approval to TxDot, or Federal for a match component on funding. Briggs updated board on two Economic Development projects. Tasus: We do have the driveway cut. We have settled some of the easement concerns with Georgetown Rail Road. With this being accomplished this project should move right along. SH29: Enough right of way has been secured that Round Rock awarded the relocation of their raw water line that is on the north side of SH29. This is the first step in widening SH29 is now under contract and will begin Sept. 2004. Once this starts all other utilities will need to relocate their utilities through the fall. About 80 - 85% of the right of way has been negotiated. Action: None D. Consideration and possible action to approve the proposed GTEC Fiscal and Budgetary Policy for fiscal year 2004/05. Micki Rundell Discussion: Rundell gave review of the GTEC Fiscal & Budgetary. Action: Motion by Farley, seconded by Gabe to approved the GTEC Fiscal Budgetary Policy for fiscal year 2004/2005. Approved 6-1 Kirby Opposed E. Discussion and possible action regarding the approval of an Interlocal operating contract between the City of Georgetown and GTEC for the 2004/05 fiscal year. Micki Rundell Discussion: Brewer gave an update on the revised Interlocal Service Agreement. Implementation of changes from last meeting. Action: Motion by Gabe, seconded by Boecker to approve the Interlocal Service Agreement. Approve 7-0 F. Discussion and possible action regarding the adoption of the proposed GTEC project list for 2004-05, along with the related revenues as the 2004/05 GTEC Budget, and setting a date for a public hearing. Micki Rundell Discussion: Rundell/Brewer gave an overview of the GTEC project list and the Budget for 04/05, we also set a public hearing date. There was various discussions related to the project list and how these projects will be funded. Full details on tape. Kirby has a concern that there is not enough sales tax funds projects. Rundell stated that these figures are very conservative, we look at a rolling average, I feel that everything here is attainable - there is no precise way to project the sales tax revenue. Q by Boecker: Why is CR265/Hacia Los Lobos being up off for 2 yrs. I would think that the completion of this road would help alleviate the traffic congestion on Williams Dr./IH35? A by Briggs: Road way projects are very time consuming. We still need right of way, and at this time we feel that acquiring it will take some time. This is also tied to the completion of the improvements on HWY 29. Action: Motion by Kirby to remove "Hobby Road" project. No second motion fails Motion by Kirby to remove the Lakeway Bridge project. No second motion fails Motion by Savage. second by Sansing to approve the 04/05 GTEC Project List. APPROVE 6-1 Kirby Opposed Motion by Sansing second by Savage to approve the 04/05 GTEC Budget as it stands and authorize staff to set date for the public hearing. APPROVE 6-1 Kirby Opposed Rundell proposed to set the Public Hearing for September 15, 2004 prior to the regular GTEC meeting. Then take to Council at the second meeting in September, 2004 Motion to adjourn by Savage, seconded by Boecker. Meeting adjourned at 3:05 p.m. Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, July 21, 2004 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, July 21, 2004 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Farley Snell, Gabe Sansing, John Kirby, Henry Boecker, Henry Carr, Joe Savage, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM Consideration and possible action to appoint Board Officers consistent with Section 3.02A. of the GTEC Bylaws.Paul Brandenburg B.Consideration and approval of the minutes from the regualr meeting held June 16, 2004. Paul Brandenburg C. Presentation of the Georgetown Transportation Enhancement Corporation monthly financial report for June, 2004. Micki Rundell/Laurie Brewer D. Discussion and possible action regarding the Construction Progress Report (including but not limited to items listed). Joel Weaver E. Consideration and possible action to approve the proposed GTEC Fiscal & Budgetary Policy for fiscal year 2004/05. Micki Rundell/Laurie Brewer F.Discussion and possible action to direct staff in preparation of the 2004/05 Interlocal Service Agreement between GTEC and the City for Administrative Services. Micki Rundell/Laurie Brewer G. Consideration and possible action on the Transportation Improvement Plan. Ed Polasek. Certificate of Posting I, Laura Wilkins, Deputy City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall , 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Laura Wilkins, Deputy City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, July 21, 2004 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , July 21, 2004. Board Members Present: Henry Carr, John Kirby, Farley Snell, Joe Savage, Henry Boecker, Ricki Salazar, Gabe Sansing (arrived @ 2:07) Board Members Absent: Staff Present: Jim Briggs, Laura Wilkins, Jana Kern, Laurie Brewer, Joel Weaver, Ed Polasek, Mark Miller, Tom Benz, Amelia Sodgeroth Others Present: Minutes Regular Meeting Meeting called to order by Carr at 2:01 A.Consideration and possible action to appoint Board Officers consistent with Section 3.02 of the GTEC Bylaws.Paul Brandenburg Nomination: Snell nominated Joe Savage for Secretary. Discussion that motion and seconded was not needed. Board Approved 6-0 (Sansing not present for this vote) B.Consideration and approval of the minutes from the regular meeting held June 16, 2004. Paul Brandenburg Discussion: Carr had a correction on Item A. Poquette seconded motion rather than Eason Action: Motion made by Kirby, seconded by Savage to approve the minutes with the amendment to Item A of the June 2004 minutes. Approved 6-0 (Sansing not present for this vote) Correction was made to the June 16, 2004 minutes. C. Presentation of the Georgetown Transportation Enhancement Corporation monthly financial report for June, 2004. Micki Rundell/Laurie Brewer Discussion: Brewer gave update of the monthly financial reports. The sales tax numbers are lower than projected, there is some concern here, however, we are watching this very closely. Q by Snell: Do you have any analysis on what is happening? A by Brewer: Overall, sales tax is low all around the country. W e have also disbursed about $500,000 this month. Q by Snell: On pg C-6 the GTEC Debt Capacity Chart. Does the debt capacity differ from amount owed? A by Brewer: This is the annual debt payment that we could afford to make. Q by Boecker: The debt service capacity is 1.5 times the operating revenue, but is over 2 times your coverage? A by Brewer: Our coverage ratio is 1.5 times our debt service payment. In any give year we need to bring in at least 1.5 times what our debt service payment is. Q by Sansing: Looking at the check register, check #10430 written to Simon, What was this for? A by Brewer: We were reimbursing them for the monies they spent to TxDot, Etc. We paid them with the up front money that they gave us ($700,000). Action:None D. Discussion and possible action regarding the Construction Progress Report (including but not limited to items listed). Joel Weaver Discussion: Weaver gave update on the Progress Reports. Sidewalks: Good progress has been made in the last couple of months. Briggs commented that when the 4B Corporation was started legislation, at that time, allowed for sidewalks as part of some of the inter-local transportation systems to be funded in part with GTEC Funds. With the legislation that passed we will no longer be able to fund with GTEC dollars. Q by Snell: If a sidewalk was an integral part of the road that is being put in, can this be funded, as long as it is a qualified 4B roadway? A by Briggs: When this comes up, we will more than likely need the attorney generals opinion. This will need to be done prior to approval. The reason we have to do this, is due to the prior abuses, of these funds, by other cities has caused this change in legislation. I35 -U-Turn: Asphalt is down on the West side. TxDot considers a project substantially complete when vehicles can drive on it. The schedule completion date (per contract) was middle of September, we are ahead of this schedule and anticipating this will be open by mid August. SE Arterial 1: We have met with the archaeologist today. Center line staking is done. We are starting the surveys and archaeology. Southwest By-pass: We have started the environmental & archaeology on parts of this project. We still do not have the right-of-entry for the Sneed property. Briggs commented, now that we have started on the environmental portion, we the Board, may hear that the U.S. Fish & Wildlife, have already heard from groups concerning the karst and karst features. Briggs informed them that this is why we are doing a feasibility study to determine if the route is possible, we don't want to have to relocate the karst or invertebrates. Q by Boecker: This is Southwest By-pass is the same as project #14 on the Tip? A by Polasek: Yes. Q by Boecker: This may not be a GTEC project correct? A by Briggs: Listed as potential GTEC funding. Ties to primary jobs - a portion of it maybe not but a portion of it is. This is combined. This project is very important to HEB. If this project does not happen, then they will look for other sites. Action: None E. Consideration and possible action to approve the proposed GTEC Fiscal & Budgetary Policy for fiscal year 2004/05. Micki Rundell/Laurie Brewer Discussion: Brewer reviewed/explained the GTEC fiscal & budgetary policy. Because GTEC issues Bonds and has a considerable amount of money that flows through this organization, we feel that you need to adopt this policy. This policy mirrors the City policy and provides guidelines for budgeting and financial administration. Snell wanted a clarification on the 90 day contingency fund. Once created, it is there, but it is not a recurring annual item. But, when dollars are used from this fund, Those dollars will be replaced. Is that correct. A by Brewer: Yes. Discussion followed to see if the fund could be used for "undetermined capital projects" Would like to have a set amount or a percentage set aside so developers would know that there is some funding available. If the amount is not spent in that budget year it would not accumulate - would never be higher than the original set amount. The use of these funds would be for small one-time projects, such as Tasus etc. Of course the larger projects would have to be bonded out. Boecker agrees with this idea. Snell also suggested that 25% of the sales tax budget (approx. $500,000) be set aside. This would not get any higher. If money was used that would be the only money replaced - Such as $200,000 was used then the following year we would only put $200,000 in to bring the set amount back to $500,000. Consensus was this is an excellent idea. Action: Motion by Snell, seconded by Sansing to approve the Budgetary Policy with changes made per discussion, and to bring back Policy for review at the August 2004 meeting. DISCUSSION PRIOR TO THE VOTE: Sansing wonders if we should increase our coverage ratios to be higher than the 1.5. Brewer answered: Typical Bond covenants requires 1.2 and we are at 1.5, so we should be OK at 1.5 and there is no need to increase the coverage ratio. Sansing agreed with Brewer, coverage ratio did not need to be increased. Approved 7- 0 F.Discussion and possible action to direct staff in preparation of the 2004/05 Interlocal Service Agreement between GTEC and the City for Administrative Services. Micki Rundell/Laurie Brewer Discussion: Brewer reviewed/explained the interlocal service agreement. The current contract is for $8,100 per month for administrative support. We are proposing that the Board approve funding of 50% of the proposed Transportation Engineer position. This engineer will handle just GTEC/Capital projects. Briggs explained the need for this position. At present 6 - 8 hours of staff time, per day, is spent on GTEC items. We need another position (similar to Joel's) to handle just transportation. Lengthy discussion on how GTEC gets charged for these fees, how staff hours are accounted for, etc. Action: Motion by Sansing, seconded by Savage, to approve the Interlock Agreement for administrative services with the addition of the $48,000/year for Transportation Engineer. This would equate to $12,100/month. Approved 7-0 Finance will bring back, the Fiscal and Budgetary Policy, updated Interlock Agreement, and the Proposed Budget, to the regular August meeting. G. Consideration and possible action on the Transportation Improvement Plan. Ed Polasek. Discussion: Polasek gave an update of the TIP. From the last board meeting, the members were to review and rank the TIP projects and returned scores to Polasek. Only 3 score sheets were returned. Discussion on the projects and the scoring. Action: Motion by Snell, seconded by Sansing, approve this list with the ability to send a letter to the Attorney General to get opinion if projects are eligible for GTEC funding. Approved 7-0 Amended Motion #1: Motion by Snell, seconded by Kirby to move Project #23 to the non-eligible list. Approved 7-0 Briggs presented a project for access between the Burger King and Tractor Supply/Hobby Lobby, on IH35. The apartment residents need to a way to get to and from HEB, Hobby Lobby and Tractor Supply without having to go through town or around 360 degrees on IH35. This project will be very costly due to the drainage issues. We could expect cost to be about $900,000 for engineering and construction. Amended Motion #2: Motion by Snell, seconded by Sansing to amend the plan to add project "Hobby Project" authorizing $900,000 to be added to the GTEC TIP for 2004/05. Approved 6-1 (Kirby opposed) Motion by Kirby to remove Project #10 from list. No second. Motion fails Motion by Sansing to adjourn. Approved 7-0 Meeting adjourned at 3:57 pm Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, June 16, 2004 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, June 16, 2004 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Henry Carr -Vice President, Mary Louise Poquette - Secretary, Gabe Sansing, Farley Snell, John Kirby, Joe Savage, Henry Boecker Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM REGULAR SESSION: A.Consideration and possible action to appoint Board Officers consistent with Section 3.02 of the GTEC Bylaws. Paul Brandenburg B. Discussion and possible action to approve the minutes of the regular meeting held May 19, 2004Paul Brandenburg C. Presentation of the Georgetown Transportation Enhancement Corporation monthly financial report for May, 2004. Micki Rundell D. Discussion and possible action related to the Construction Progress Report and timelines (including but not limited to items listed). Joel Weaver E. Consideration and possible action to approve the Amended and Restated Bylaws of the Georgetown Transportation Enhancement Corporation. Micki Rundell F. Consideration and possible action on the Transportation Improvement Plan Process. Ed Polasek Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, May 19, 2004 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, May 19, 2004 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Jack Noble - President, Henry Carr - Vice President, Mary Louise Poquette - Secretary, Gabe Sansing, John Kirby, Farley Snell, Joe Savage Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM A.Consideration and possible action regarding review of the Draft Ethics Ordinance to be adopted on second reading by the City Council on June 22, 2004. Jim Briggs B.Discussion and possible action to approve the minutes of the regular meeting held April 21, 2004 Paul Brandenburg C.Discussion and possible action related to the Construction Progress Report and timelines (including but not limited to items listed. Joel Weaver D.Presentation of the Georgetown Transportation Enhancement Corporation monthly financial report for April, 2004. Micki Rundell E.Consideration and possible action on the Transportation Improvement Plan Process. Ed Polasek Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, April 21, 2004 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, April 21, 2004 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Jack Noble - President, Henry Carr - Vice-President, Mary Louise Poquette - Secretary, Gabe Sansing, Farley Snell, John Kirby, Joe Savage Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM REGULAR SESSION: A. Discussion and possible action to approve the minutes of the regular meeting held February 20, 2004Paul Brandenburg B.Discussion and possible action related to the Construction progress report and timelines (including but not limited to items listed). Joel Weaver C.Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for March , 2004. Micki Rundell D.Board discussion and possible action concerning the Public Meeting held on Thursday, April 15, 2004 for the SW Bypass Project. Mark Miller E. Review and potential action on the Overall Transportation Plan . Ed Polasek and Amelia Sondgeroth Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Special Session Wednesday, March 3, 2004 The Georgetown Transportation Enhancement Corporation Special Session will meet on Wednesday, March 3, 2004 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas - San Gabriel Room. If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows REGULAR SESSION Call to Order: Regular Session to Adjourn to hold PUBLIC HEARING PUBLIC HEARING Board to hold public hearing to receive public comment regarding the expenditure of 4B sales taxes for the fiscal year 2003/2004 proposed transportation improvement plan TASUS Way at South Austin Avenue project. PUBLIC HEARING TO ADJOURN REGULAR SESSION TO RECONVENE A.Discussion and possible action regarding an amendment to the 2003/04 GTEC Budget for the TASUS project Micki Rundell B.Discussion and possible action regarding the proposed funding for the Wolf Ranch State Highway 29 Project.. Micki Rundell Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Friday, February 20, 2004 The Georgetown Transportation Enhancement Corporation will meet on Friday, February 20, 2004 at 01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas - Williamson Room If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Jack Noble - President, Henry Carr - Vice-President, Mary Louise Poquette - Secretary, John Kirby, Gabe Sansing, Farley Snell, Joe Savage Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Friday of each month at 01:00 PM. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows EXECUTIVE SESSION: In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.072 Deliberations about Real Property The Georgetown Transportation Enhancement Corporation Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action regarding "deliberation about real property” of the Transportation Services Department as provided under Section 551.072. A.Discussion regarding possible acquisition of property related to the Inner Loop Project. Mark MIller and Jim Briggs REGULAR SESSION: Action from Executive Session: Action to be taken if necessary B.Discussion and possible action to approve the minutes of the regular meeting held January 21, 2004Laura Wilkins C.Discussion and possible action related to the Construction progress report and timelines (including but not limited to items listed). Joel Weaver D.Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for January, 2004. Micki Rundell E.Review and final comment regarding the Overall Transportation Plan. Ed Polasek and Amelia Sondgeroth Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, January 21, 2004 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, January 21, 2004 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas - Williamson Room If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Jack Noble - President, Henry Carr - Vice-President, Mary Louise Poquette - Secretary, Gabe Sansing, Doug Smith, Farley Snell, Bill Masterson Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM A.Discussion and possible action to approve the minutes of the regular meeting held December 17, 2003Laura Wilkins B.Discussion and possible action related to the Construction progress report and timelines (including but not limited to items listed). Joel Weaver C.Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for December, 2003. Micki Rundell D.Discussion of changes to 4B legislation and their effects on GTEC, including review of corporate by-laws and related documents. Micki Rundell E.Presentation of DRAFT Overall Transportation Plan - Ed Polasek Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary