HomeMy WebLinkAboutGTEC_Agenda&Minutes_2005Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, November 30, 2005
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, November 30, 2005
at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown,
Texas - San Gabriel Room.
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr- President, Joe Savage – Vice President , Farley Snell – Secretary, Paul Brandenburg – General
Manager, Micki Rundell – Finance Manager, Gabe Sansing, Henry Boecker, Ricki Salazar, John Kirby
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at
the request of the President, a Board Member, the City Manager in his capacity as
General Manager of the GTEC Corporation , the Assistant City Manager, or legal
counsel for any purpose authorized by the Open Meetings Act , Texas Government
Code Chapter 551, and are subject to action in the Regular Session that follows.
A. Consideration and approval of the minutes from the regular meeting held
November 16, 2005. Paul Brandenburg
B. Consideration and possible recommendation of funding related to the relocation
of the access point to the future IH 35 southbound frontage road from SH
29 to
FM 2243 (Leander Rd). Tom Benz
C: Discussion and update with regards to Southwest Bypass intersection with IH35
and impacts on the Williamson County Road Bond program funding of
off-ramps. Jim Briggs
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, November 30, 2005
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , November 30, 2005.
Board Members Present:
Henry Carr - President, Joe Savage – Vice President (arrived at 2:06 p.m.), Farley Snell – Secretary, Paul
Brandenburg – General Manager, Micki Rundell – Finance Manager, Gabe Sansing, Ricki Salazar, John
Kirby, Henry Beocker
Board Members Absent:
Farley Snell left the meeting @ 2:40 p.m.
Staff Present:
Jim Briggs, Jana Kern, Tom Benz, Mark Miller, Laurie Brewer, Trish Carls - City Attorney, Joel Weaver,
Terri Calhoun, Ed Polasek
OTHERS PRESENT:
Trey McLendon - Williamson County Sun, Curtis Crenwelge, Rick French, Steve Turner - Leander Road
LLC, Les Best The Page House LLP, Terry Irion - Atty. for Greg Hall, Bruce Barton - Omni Projects, Inc.
Gary Gemar - HDR
Minutes
Regular Meeting
Meeting called to order by Mr. Henry Carr @ 2:05 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at
the request of the President, a Board Member, the City Manager in his capacity as
General Manager of the GTEC Corporation , the Assistant City Manager, or legal
counsel for any purpose authorized by the Open Meetings Act , Texas Government
Code Chapter 551, and are subject to action in the Regular Session that follows.
A. Consideration and approval of the minutes from the regular meeting held
November 16, 2005. Paul Brandenburg
Discussion: None
Action: Motion by Snell, seconded by Sansing to approve minutes as written
Approved 5-0 (Joe Savage absent for this item only , John Kirby was not at last
meeting so he did not vote)
B. Consideration and possible recommendation of funding related to the relocation
of the access point to the future IH 35 southbound frontage road from SH 29 to
FM 2243 (Leander Rd). Tom Benz
Discussion: Briggs presented the item. This item is dealing with installation of a
driveway, in front of the Page House and eliminating the driveway that comes in
at Leander Road(FM 2243). This was part of the TxDOT project, but due to the
fact that the Round Rock raw water lines needed to be moved , TxDOT removed
this from their project.
The Board had a very long discussion with several logistic questions. Complete
version is on tape.
At this time Mr. Carr opened it to the public wishing to speak:
Mr. Terry Irion - Attorney for Greg Hall: Mr. Hall is the owner of the 20+ acres
Southfork tract. This track is to the north of the Page House. To clarify some of
questions that have been raised here. Mr. Hall does have access to his property.
It is located on what we call the Page Road/Southfork Road. The one that we
have been talking about, comes in to Leander Road right at the intersection
with the new frontage road. Mr. Hall does have zoning, while it is in the century
master plan that this would be appropriated commercial property , it is zoned for
multi-family.
If adequate commercial access is not acquired, it will be developed with
multi-family. The problem is, if we develop it with multi-family, we will further
exasperate the dangerous intersection at Leander Road/Best Road, which will be
the only access that we will have. What we are requesting is that you fund a
interlocal funding agreement with TxDOT to get this done. This access road was
in the original plans, as Mr. Briggs said, it came out because of the excess costs to
the project due to the Round Rock raw water line. We intend to ensure GTEC
that you will get 100% of your investment back and we are willing to pledge at
commitment, with promissory note and funding mechanism, if that is a letter of
credit, we will do a letter of credit.
We believe that this is a qualified project, because it is a transportation related
project and it will promote economic development. If we don't get this access and
we build the multi-family project the city won't get any additional sales tax off of
this 20+ acre track. And the access issue on Leander Road will not be resolved.We
came together with the Leander Road LLC track , and the Best track and said can
we all work together to close that existing intersection at Leander Road. Agree to
buy the private access from the Best's and deed it to the City of Georgetown so it
will become a public road. Realign it so it comes out on Leander Road further to
the west. When we can pay for it, is if we know we got a commercial develop-
ment, with the funding we can get for thisanticipated development, we know we
can make it all work. Problem is we have a timing issue right now. This project is
being let right now and we have this window between now and December to get
this done. Greg Hall intends to file a rezoning application in this next cycle (late
in
December), and if all is successful we can get through this process in 60 to 75
days.
We will then have a qualified commercial property along with existing track
where
this current road comes in right now. The Leander Road track is a qualified
commercial track right now. Until we know we have commercial access, off the
frontage road, it doesn't really make any sense to try an develop a site plan for a
commercial property. No one is going to be interested in it, if you can't
demonstrate
that you have the access. We need the public sectors support to kick this project
off.
We are willing to guarantee the repayment , as soon as that access road is in place
there isn't any doubt that we will be able to develop the property commercially.
With
respect to these considerations, that staff is recommending, we really don't have
any
problem with any of these. With respect to the one about 52% repayment rate , I
am a
little confused by this, because what we are asking is not the same thing that
Wolf
Ranch did. Wold Ranch made an agreement with the City of Georgetown not
GTEC.
It was a tax abatement program. Basically the developer fronted some money ,
because they already had a commercial project and they already had access .
They
fronted some money with a guarantee that they would be repaid out of sales tax
revenue. They are going to get paid back. I think what we are offering GTEC is
really better. We're saying fund up front this money and if you don't get repaid
100%
within seven (7) years - not 20 or 30 years, but seven years we have our
promissory
note and other fiscal arrangements to guarantee that you get paid back. I don't
want to speak for Mr. Best, or the Leander Road LLC , on that last issue. We don't
have any objections to any of these conditions. We would like some expression of
interest and support, a go forward direction here so that we can move forward
with
the staff and put this agreement together. We are going to file the zoning case.
But
the issue is, when we get down to the end of our zoning case , if we don't know
that
we are going to have this access available, I am not sure that we would go
through
with the zoning. It doesn't make sense to spend all of that money when your
property is going relegated to a multi-family project as opposed to commercial
development.
Action: Motion by Sansing, seconded by Savage to direct staff to work on the
negotiations.
Staff to bring back their recommendations to this board , within 90 days.
Approved: 6-0 (Snell absent)
C: Discussion and update with regards to Southwest Bypass intersection with IH35
and impacts on the Williamson County Road Bond program funding of
off-ramps. Jim Briggs
Discussion: Briggs updated the board on the latest developments of this project.
Complete discussion is on tape.
Action: None
Meeting adjourned at 3:30 p.m.
Adjournment
The meeting was adjourned at 03:30 PM.
Approved :Attest:
_______________________________________________
Henry Carr - President Farley Snell - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, November 16, 2005
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, November 16, 2005
at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown,
Texas - San Gabriel Room.
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr- President, Joe Savage – Vice President , Farley Snell – Secretary, Paul Brandenburg – General
Manager, Micki Rundell – Finance Manager, Gabe Sansing, Henry Boecker, Ricki Salazar, John Kirby
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at
the request of the President, a Board Member, the City Manager in his capacity as
General Manager of the GTEC Corporation , the Assistant City Manager, or legal
counsel for any purpose authorized by the Open Meetings Act , Texas Government
Code Chapter 551, and are subject to action in the Regular Session that follows.
A. Consideration and approval of the minutes from the regular meeting held
August 17, 2005. Paul Brandenburg
B.Discussion and possible action regarding the Project Progress Report and
timelines (including but not limited to items listed). Joel Weaver/Tom Benz
C. Presentation of Georgetown Transportation Enhancement Corporation monthly
financial report for October 2005. Micki Rundell
D. Consideration and possible recommendation to amend the engineering contract
with Kasberg, Patrick & Associates, for services relating to change in scope of the
Southeast Arterial (SE One) project. In the amount of $779,600.00. Thomas Benz
E. Discussion and possible action related to the December, 2005 GTEC Board
meeting schedule. Jim Briggs.
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, November 16, 2005
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , November 16, 2005.
Board Members Present:
Henry Carr -President, Joe Savage - Vice President, Farley Snell - Secretary, Paul Brandenburg - General
Manager, Gabe Sansing (arrived at 2:04), Henry Boecker, Ricki Salazar
Board Members Absent:
John Kirby, Micki Rundell - Finance Manager
Staff Present:
Paul Brandenburg, Jim Briggs, Joe Lara, Tom Benz, Joel Weaver, Ed Polasek, Jana Kern, Terri Calhoun,
George Gomez, Mark Thomas,
OTHERS PRESENT:
David Patrick - Kasberg, Patrick & Assoc. (KPA), Trey McLendon - Williamson County Sun, Kelly
Clayman & Wes Poarch - Citizens, G.L. Schlemeyer - Contract Land Staff, Inc.
Minutes
Regular Meeting
Meeting called to order by Mr. Henry Carr at 2:03 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at
the request of the President, a Board Member, the City Manager in his capacity as
General Manager of the GTEC Corporation , the Assistant City Manager, or legal
counsel for any purpose authorized by the Open Meetings Act , Texas Government
Code Chapter 551, and are subject to action in the Regular Session that follows.
A. Consideration and approval of the minutes from the regular meeting held
August 17, 2005. Paul Brandenburg
Discussion:None
Action: Motion by Savage, seconded by Salazar, to approve the minutes as
written.
Approved 5-0 (Sansing absent for this item only, Kirby absent)
B.Discussion and possible action regarding the Project Progress Report and
timelines(including but not limited to items listed). Joel Weaver/Tom Benz
Discussion: Weaver presented the report:
South Bound IH 35 Frontage Road: Bids will be be opened on December 2, 2005.
Construction should start in the first quarter of 2006. At this time I do not have a
construction time line.
Wolf Ranch Parkway #13: ROW's have been acquired. At the request of the
ROW grantor , construction has been pushed back. Construction should begin
sometime in June 2006.
Industrial Park Circle Connector #5QD: This project is completed. Chasco has
done a remarkable job on this project.
Southeast Arterial 1 #12: Currently we are looking at the intersection
configuration.
State Highway 29 Rehab: First part of December there should be two lanes of
traffic open for traveling in the east bound direction. TxDot is running about 10
days behind. Just as a reminder this project is a State project . I am just reporting
the updates as I know them.
SouthWest By-Pass: presented by Mr. Carr: On October 11th & 12th, City and
County representatives met with Congressional staff in Washington D.C. to
discuss this project (primarily the southern segment from Leander Road to the
IH35 crossing). The purpose of the discussion was to initiate requests for funding
starting in FY2007 budget year, from "earmarked" amounts under control of the
Texas Senators and Congressman Carter. There were four meetings with
individual staffers. They were: Stephen Sepp, Legislative Assistant to Senator
Cornyn, Joe Guzzo, Legislative Director (Transportation) for Senator Hutchinson,
Peter Olsen, Chief od Staff for Senator Cornyn , Ryan Henry, Chief of Staff
for Congressman John Carter.
Each staffer gave positive feedback and discussed future follow-up. Some staffers
cautioned the "earmarked" funds are limited in amount, having amounts up to
about $5million. This will not support construction work, but instead the money
could be used for feasibility, environmental, design and engineering work. To
assure construction funding they advised the project should also be in the Trans-
portation bill.
They advised coordinating this project with TxDOT to assure the project was
high on the priorty list. They advised assuring city and county closely coordinate
and both contribute to the project. Local funding is interpreted as commitment
and priority.
The discussion were productive and positive. However, during the trip it was
realized that the City and County plans for the IH35 bridge and the nearby
ramps and access roads were in conflict. These discrepancies were minor.
Since the trip, intensive efforts have been made by staff (led by Jim Briggs)
to encourage the definition of one common consolidated plan.
Mr. Briggs has made multiple contacts with TxDOT leadership and several
County commissioners and County Staff. Mr. Carr has made contact
with some commissioners, with state Senator Ogden , chair of the Senate
Finance Committee and with Congressman Carter.
The outlook appears to be positive for funding this project , although many
steps remain to be completed.
CAMPO News: Presented by Ed Polasek: Several Issues came to light in today's
CAMPO Technical Advisory Committee Meeting that I wanted you to be aware
of:
1. Amendments to the CAMPO Mobility 2030 Plan.
CAMPO must amend the project description for 2338 (Williams Drive) to allow
for phasing of planned improvements between Jim Hogg and Cedar Breaks.
The CAMPO 2030 Mobility Plan called for a MAD 6 (Major Arterial Divided 6
lanes (the divide may be a continuous turn lane)), the current improvements are
only to a MAD 4. The Federal Highway Administration (FHWA) has rejected
funding for the current improvements because the MAD 4 is not shown in the
CAMPO plan. The plan must be amended to show phasing in order to allow
the Federal funding for the project. The City of Georgetown, through the GTEC
Board, has funded 1.2 million towards the local match for the project. The plan
amendment will be going to the CAMPO Board for public hearing and possible
action on December 12th.
2. Requested amendments to CAMPO's FY 2006-2008 Transportation
Improvement Program (TIP). TxDOT has requested adding projects approved
from Williamson County through the Pass Through Toll Program. The six
projects will cost $174 million to construct and TxDOT has agreed to reimburse
the County for all but $22 million.
Two of the Projects directly affect Georgetown:
IH-35/SH 29 Interchange turnaround structures. Engineering, right-of-way,
construction and debt service for north bound and south bound turnaround
structures, at a cost of $8,240,000.
FM 2338 from FM 3405 to Ronald Reagan Boulevard. Engineering,
right-of-way, construction, and devt service for a 5-lane rural roadway
(MAD 4) at a cost of $11,500,000. You might notice the limits the
southern limits for the project are at 3405 (as taken from the Minute
orders of the TxDOT Commission). The northern limits of the CAMPO
TIP improvements are at Jim Hogg Road. That would leave a gap
between Jim Hogg Road and FM 3405. I asked TxDOT to investigate and
provide some feedback to the City if there was a gap being created.
The TIP amendments are going to the CAMPO Board for public hearing and
possible action on December 12th.
Action: None
C. Presentation of Georgetown Transportation Enhancement Corporation monthly
financial report for October 2005. Micki Rundell
Discussion: Joe Lara presented the financial report for Micki Rundell.
Action: None
D. Consideration and possible recommendation to amend the engineering contract
with Kasberg, Patrick & Associates, for services relating to change in scope of the
Southeast Arterial (SE One) project. In the amount of $779,600.00. Thomas Benz
Discussion: Benz gave an overview of the project.
There was a long discussion with several questions conserning the alignment.
Full discussion is on tape.
At the end of the presentation Mr. Carr opened the meeting to the public who
wished to speak.
Wes Poarch: We have two interests here. My daughter and I own property , off
of SE Inner Loop and CR 110. And I understand that the level three bridge may
or may never be a reality. It looks to me like the biggest part of the land that is
propose to come off of us, is due to the level three possibility. Can we forgo that
for the time being. Do we have to take to prospect of loosing that much frontage
over something that may never even be used? At this point, Mr. Carr informed
Mr. Poarch, that what he had said earlier was wrong, I was looking at the map
upside down. But the idea that it's not needed because of traffic is not a correct
statement. Mr. Sansing asked: The question that you are asking is "If it is not
needed can we just forgo that until we might ultimately need it? Mr. Poarch:
Yes, I understand your need to purchase right of way , upfront and as quick
as you can. Mr. Benz: The goals of the City is to preserve the right of way for
the ultimate design. It is not unusual to secure the right of way, for future use.
Even if it won't be used for 15 to 20 years. If this right of way is not purchased
up front we are not sure how that will get connected in the future. One of the
things that the City can do is a lease back or work out some other arrangements
so the land can be used. Mr. Poarch: I appreciated your comments and I feel that
we can work some of these issues out. My second question is: What impacts us
most is the access into and out of out property. As this map shows, there is no
access to our property from the Inner Loop. At the present time when we leave
our house to go to our barn , that are located to the north , we get onto old 110
and go down to the drive that is on the right. As I see now there will be no way
for us to do that. We would not be able to go to our business , other than maybe
getting on Inner Loop , going down to 29 then come back through. Mr. Benz
stated:
One of the things that the City can do is work with you on providing you
alternate access. Mr. Poarch stated that they are not here to stop the project ,
they just want to be up front and voice their concerns.
Action: Motion by Snell, seconded by Sansing, to amend the engineering contract
with KPA for services related to the change in scope of the SE 1 project, in the
amount of $779,600.00.
Approved 5-1 (Beocker abstains, Kirby absent)
E. Discussion and possible action related to the December, 2005 GTEC Board
meeting schedule. Jim Briggs.
Discussion: Briggs presented this item. We will have an item concerning the
Page House Driveway that we were going to bring to this meeting but there
were a couple of things that need to be reviewed. We would like to bring this
to you on November 30th at 2:00 p.m. Then we would not have a meeting
in December. All members agreed to meet on November 30th at 2:00 p.m.
Adjournment
The meeting was adjourned at 03:08 PM.
Approved :Attest:
_______________________________________________
Henry Carr - President Farley Snell - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, October 19, 2005
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, October 19, 2005 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr- President, Joe Savage – Vice President , Farley Snell – Secretary, Paul Brandenburg – General
Manager, Micki Rundell – Finance Manager, Gabe Sansing, Henry Boecker, Ricki Salazar, John Kirby
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at
the request of the President, a Board Member, the City Manager in his capacity as
General Manager of the GTEC Corporation , the Assistant City Manager, or legal
counsel for any purpose authorized by the Open Meetings Act , Texas Government
Code Chapter 551, and are subject to action in the Regular Session that follows.
A. Consideration and approval of the minutes from the regular meeting held
August 17, 2005. Paul Brandenburg
B.Discussion and possible action regarding the Project Progress Report and
timelines(including but not limited to items listed). Tom Benz
C. Presentation of Georgetown Transportation Enhancement Corporation monthly
financial report for September 2005. Micki Rundell
D. Discussion and review of detail costs for the 2005/06 Interlocal Service
Agreement between GTEC and the City for administrative services.
Laurie Brewer
E. Consideration and possible action regarding the interchange design for South
East Arterial One and South East Inner Loop. Mark Miller
F. Discussion and possible action regarding the current process used to identify,
prioritize, select, approve and fund projects that are budgeted for 4B sales
tax revenue. Paul Brandenburg
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, October 19, 2005
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , October 19, 2005.
Board Members Present:
Henry Carr -- President, Joe Savage – Vice President , Paul Brandenburg – General Manager, Micki
Rundell – Finance Manager, Gabe Sansing, Henry Boecker, Ricki Salazar, John Kirby
Board Members Absent:
Farley Snell
Staff Present:
Jim Briggs, Jana Kern, Tom Benz, Laurie Brewer, Ed Polasek, Mark Miller
OTHERS PRESENT:
Trey McLendon - Williamson County Sun, Steve Turner - Turner Commercial Properties, Bruce Barton
- Omni Projects, Inc.
Minutes
Regular Meeting
Meeting called to order by Mr. Carr at 2:04 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at
the request of the President, a Board Member, the City Manager in his capacity as
General Manager of the GTEC Corporation , the Assistant City Manager, or legal
counsel for any purpose authorized by the Open Meetings Act , Texas Government
Code Chapter 551, and are subject to action in the Regular Session that follows.
A. Consideration and approval of the minutes from the regular meeting held
August 17, 2005. Paul Brandenburg
Discussion: Correct spelling of Pondrom
Action: Motion by Kirby, seconded by Sansing to approve the minutes with
corrections mentioned.
Approved: 6-0 (Farley Snell absent)
B.Discussion and possible action regarding the Project Progress Report and
timelines(including but not limited to items listed). Tom Benz
Discussion: Benz present the progress report. Please review new format and give
us your comments (this is still a work in process).
Industrial Park Circle (Sudduth Dr.): Ribbon cutting was this morning to
match schedule of the Country's Northeast Innerloop ribbon cutting. Contractor
had 120 days to complete this project. They had this done in 30 days with one
rain day.
Southeast Arterial 1: In the process of the ROW acquisitions.
Hacia Los Lobos: Wolf Ranch Parkway is the new name for this road.
Storm water review is at TCEQ , we are waiting for this for the final
design.
State Highway 29 Rehab: This is a TxDOT project. Traffic was switched to
the north half of the roadway in September. Contractor is still shooting for the
November 4th date to have two lanes of traffic flowing in each directions.
South Bound IH 35 Frontage Road: There are still some archeological issues.
This will push this project to their December letting.
Action: None
C. Presentation of Georgetown Transportation Enhancement Corporation monthly
financial report for September 2005. Micki Rundell
Discussion: Rundell presented the financial report. GTEC is part of the annual
financial audit. The auditors will be here the last week of November.
Action: None
D. Discussion and review of detail costs for the 2005/06 Interlocal Service
Agreement between GTEC and the City for administrative services.
Laurie Brewer
Discussion: Brewer presented the item. Last July, when we first presented
this agreement, the Board requested more detail about the expenditures that
were listed on the contract. We have calculated the hourly rate , along with the
benefit costs, for the employees who support GTEC. This includes both direct
and indirect employees.
Action: None
E. Consideration and possible action regarding the interchange design for South
East Arterial One and South East Inner Loop. Mark Miller
Discussion: Benz presented the item. What we would like for you to look at
are the interchanges at South East Innerloop and South East Arterial One. Both
of these are direct interchanges. What this means is a vehicle can go up on the
ramp and directly connect into the South East Innerloop and vice versa in both
directions.
Action: Motion by Kirby, seconded by Sansing, to have staff and KPA continue
with the proposed roadway and interchange structures.
Approved: 6-0 (Snell Absent)
F. Discussion and possible action regarding the current process used to identify,
prioritize, select, approve and fund projects that are budgeted for 4B sales
tax revenue. Paul Brandenburg
Discussion: Brandenburg presented the item. At the August 17th meeting
the GTEC Board developed a Sub-Committee to go over the process of GTEC
funding, prioritization and process. The members of the Sub-Committee were
Paul Brandenburg, Trish Carls, Henry Boecker, John Kirby, and Farley Snell.
What the sub-committee is proposing: Let GTEC develop their priorities. Staff
will rank and develop a budget. Staff will bring back to the Board for review.
At this review the Board can re-prioritize, re-rank, etc. These changes will go
back to staff for updating. In essence the "Homework" portion that the Board
was doing will now be done by staff.
In review the sub-committee is trying to simplify the process for GTEC. We are
taking you (the Board) out of the initial work - having staff to it. But you (the
Board)
have every ability, through out the process, to review, re-prioritize, change, ask
questions etc. We want you to know that we are not taking away any
authority/approval process from you.
Action: Motion by Kirby, seconded by Sansing, to approve the Sub-Committee's
recommendations on how the GTEC process for identifying, selecting & approve
of GTEC projects.
Approved: 6-0 (Snell Absent)
Motion by Sansing, seconded by Salazar to adjourn meeting.
Adjournment
The meeting was adjourned at 03:00 PM.
Approved :Attest:
_______________________________________________
Henry Carr - President Farley Snell - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, August 17, 2005
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, August 17, 2005 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr- President, Joe Savage – Vice President , Farley Snell – Secretary, Paul Brandenburg - General
Manager, Micki Rundell - Finance Manager, Gabe Sansing, Henry Boecker, Ricki Salazar, John Kirby
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at
the request of the President, a Board Member, the City Manager in his capacity as
General Manager of the GTEC Corporation , the Assistant City Manager, or legal
counsel for any purpose authorized by the Open Meetings Act , Texas Government
Code Chapter 551, and are subject to action in the Regular Session that follows.
PUBLIC HEARING
PUBLIC HEARING CALLED TO ORDER
A. Public hearing by the Georgetown Transportation Enhancement Corporation
(GTEC) regarding the expenditure of 4B sales taxes for the proposed 2005/06
GTEC transportation improvement plan. Micki Rundell/Paul Brandenburg/
Jim Briggs
REGULAR MEETING CALLED TO ORDER
B.Consideration and approval of the minutes from the regular meeting held
July 20, 2005. Paul Brandenburg
C. Discussion and possible action regarding the Project Progress Report and
timelines(including but not limited to items listed). Joel Weaver/Tom Benz
D.Presentation of Georgetown Transportation Enhancement Corporation monthly
financial report for July 2005. Micki Rundell
E. Consideration and possible action to award bid for the construction
of Sudduth Drive to Chasco Contracting for $186,338.68 and a project
budget of $205,000.00. Mark Miller
F. Discussion and possible action to form a subcommittee of the Board and Staff to
consider and possibly make recommendations to modify the Board's process for
selecting and funding GTEC projects for the 2006-2007 fiscal year.
Henry Carr
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, August 17, 2005
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , August 17, 2005.
Board Members Present:
Henry Carr- President, Joe Savage – Vice President , Farley Snell – Secretary, Paul Brandenburg –
General Manager, Micki Rundell – Finance Manager, Henry Boecker, Ricki Salazar, John Kirby
Board Members Absent:
Gabe Sansing
Staff Present:
Jim Briggs, Jana Kern, Joel Weaver, Tom Benz, Mark Miller, Laurie Brewer, Ed Polasek, Mike Stasny,
George Gomez
OTHERS PRESENT:
Ben Trollinger - Williamson County Sun, Residents: Keith Brainard Joe Pondrom, Kenneth Olson,
Karen Smith, Royce Lindsey, Susan Hogan, Patti Pondrom, Linda Olson, Brian Andrusin, Don Padfield,
Joseph Aubin - OPC Right of Way
Minutes
Regular Meeting
Regular meeting called to order by Mr. Henry Carr @ 2:00 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at
the request of the President, a Board Member, the City Manager in his capacity as
General Manager of the GTEC Corporation , the Assistant City Manager, or legal
counsel for any purpose authorized by the Open Meetings Act , Texas Government
Code Chapter 551, and are subject to action in the Regular Session that follows.
PUBLIC HEARING
PUBLIC HEARING WAS OPENED @ 2:01 P.M.
A. Public hearing by the Georgetown Transportation Enhancement Corporation
(GTEC) regarding the expenditure of 4B sales taxes for the proposed 2005/06
GTEC transportation improvement plan. Micki Rundell/Paul Brandenburg/
Jim Briggs
Mr. Briggs opened this item with a power point presentation (See Attachment
"A"). Copies of the presentation were passed out to the audience & the Board
members After the presentation the meeting was opened up to the public
wishing to speak.
1. Karen Smith - River Ridge III Neighborhood & Pickett Elementary PTA
President/Tippit Middle School PTA Executive Board Member:
I am a mother of two children, both who enjoy, not with my blessing,
walking and riding bikes to & from those schools - Leander Road is a
dangerous road. My sole concern regarding the construction of the first
leg of the Southwest Bypass 14B - is safety. As many of you are aware
one of our students was hit by a large rock truck last year. He sustained
major injuries, he is still alive, currently he is home schooled. That incident
occurred in the school zone. The large truck was unable to see the school
crossing guard because of another large vehicle. So there already is
enough truck & commercial traffic on our road as it is. I heard that your
model will reduce the traffic perhaps by a 1000 trips. That is discussing
the northern development. I'm concerned also about these trucks going
down to Chandler Road & Westinghouse Road - building malls and
hospitals. That means there is going to be an increase number of truck
and commercial traffic. So with those 1000 reduced trips, I think there is
going to be quite a few more increased trips. I have been told numerous
times that TxDOT has been studying and analyzing our Leander Road
safety concerns and school zones. School starts tomorrow and nothing
has been done. I think there are other issues that need to be take care of
prior to having Southwest Bypass first leg without a definite date on the
second leg.
2. Royce Lindsey - 706 River Down Road: I appreciate the Board giving
us this opportunity. I can't really add to what Karen has already said
about the safety concerns. I have communicated some of those to
some of you. I would like to emphasize my concern about the open-
ended ness of the completion of the project. I heard what Mr. Briggs said
and I appreciate that. I have given reports before on projects I'm
planning and I usually get the most optimistic date and if everything
goes well maybe 2011. I just file that away given the complexity of it
I am concerned that it will be 2021 or 2031, at which point I am no longer
interested, it doesn't seem to be very reassuring words , about how to get
over all of the hurdles of doing Phase II of this project. So, we are kind of
building the first leg here, it is kind of like building all of the access roads
and the on ramps for an interstate highway, before we start figuring out
how we are going to build the highway itself. So I want to put my
emphasis on that concern that we are just doing part one and part two ,
in my mind is pretty vague.
3. Keith Brainard - River Ridge III HOA - Do to a faulty tape scriber/tape
we do not have the beginning of Mr. Brainard's comments.
.......I am not a traffic expert but looking at the map here , I can envision
any number of scenarios that would increase not decrease the amount of
traffic on Leander Road - mainly truck traffic resulting from this project.
The study, done by staff, indicating that there would be a reduction of
1000 vehicles per day, doesn't quantify whether these vehicles are
trucks or cars. I seem to get the indication that a lot of the reduction
would be due to cars that are using the by-pass rather than the freeway
to get back to HWY 29. I don't know if you have ridden 2243 recently,
particularly, during normal business hours. But, starting around 6:00 a.m.,
lasting until about 6:00 p.m.,Mon - Fri., there are an incredible number of
very large trucks , weighted down with rock and aggregate , following and
in front of, an awful lot of Mom's carrying children to school and other
activities. To me this is a recipe for disaster. I think we have a sense of the
potential disaster, relating to the event that Karen Smith sited a few
moments ago. I am glad to hear that we had a study conducted , but in my
view there still is an awful lot of unknowns with regards to this project.
One of the unknowns, as well as land issues, is at what cost it will take to
complete the southern section of this Southwest By-Pass. If it will only
take a couple of years , as Mr. Snell has suggested, then why don't we
wait to do the whole project as it was originally envisioned? The road was
intended to connect HWY 29, not to 2243, but to IH35. Here we are only
looking at half the road. I do not understand the logic behind that.
Councilman Doug Smith has indicated that he will introduce an
amendment to the City, if and when this issue comes before the City
Council, that would express the will of the City Council that the City
will never divert trucks from HWY 29 to 2243. I would ask that if it is
truly the intent of this group to not increase the truck traffic on 2243 that
you send with your recommendation, should you recommend it all, that
the City Council do the same - that is to insure the citizens of Georgetown,
particularly this part of town that you will not use 2243 as an official
alternative.
Finally, we have collected a little more that 100 signatures, which have
signed this petition that states "We request that the Georgetown City
Council not approve financing to construct the segment of the Southwest
Bypass from HWY 29 to Leander Road until or unless the Southwest
Bypass segment from Leander Road to I-35 is also completed". See
attachment "B".
4.Joe Pondrom - 306 River Ridge: I am confused and that is kind of unusual
when Jim (Briggs) talks. I can usually follow him pretty well, but I don't
understand what Jim was saying about the connection of this segment
to 29. Is it going to be a 90 degree turn, with a lighted intersection to
go along with the segment that is going north , or is there going to be
a sweeping curve for the trucks to use to move down this segment of
the bypass to go to 2243. I am in complete agreement with Jim, there is
not a trucker in the world , especially a trailer trucker that wants to make
a turn that he does not have to make. But if an east bound trucker on
29 is coming out of the Syntex Quarry , which is going to be a major
quarry when parts of Texas Crushed Stone & Weir Quarry close down,
if his choice is to make a sweeping right hand turn or go down there to
miss an intersection, I think he will make the turn to miss the intersection.
You have been told what our problems are on this road , you have heard
from Smith, & Keith, this is an overworked road that is not big enough for
the traffic that it carries right now. We have spoken with TxDOT, they
have plans, unfortunately their plans are as long range at the GTEC
plans for this bypass. We like the idea that, what Councilman Smith
is going to bring up. But quite frankly, the intent from the beginning,
and Mr. Kirby, you and I sat on the same committee when we talked
about this almost eight years ago, was that if we build this bypass, it
was to be a complete bypass at one time. It was never the intention
of anybody in this town that this bypass would be built in segments,
where you would have one segment sit there for years. You may be able
to build the segment in three years, I don't doubt it, as long as you have
the right of ways and you know where you are going. But this segment
from 2243 to IH 35 will not be built by 2011, and you know it. You
don't have a plan where it goes through there. You have the biggest hole
in the ground that you have every seen. You have to cross Texas Crushed
Stone property that they own , to get over to the highway , and I don't
think they are going to give it up as quickly as you think they are. We
have talked with the TxDOT folks. TxDOT is basically shaking their
heads saying - we have no idea what the city is doing here. They haven't
talked to us about any specific plans. We don't know where the route
is going to cross the road, or where it is going to go when it gets to the
east side of the road. This either needs to be postponed, until you can
build the whole thing, or let’s put the quaggas on any trucks using
this piece of road from 29 to 2243. Because if you make a sweeping
right hand turn off of 29 they will use it.
5.Patti Pondrom - 306 River Ridge: Good Afternoon. I was here at the previous
GTEC meeting that was held in June 2005, I will say that some of
what I heard today seems quite different than what I heard there. I
also was hearing about a spur that would assist trucks getting onto the
bypass easily. Which was something that created great concern in our
neighborhoods minds, about you wanting to divert truck traffic onto the
Southwest Bypass and to move it off of Old Town , in the center of town. It
was also talked about by Mr. Carr, relieving some traffic on Williams
Drive, which of course would move it down our way. We like Council-
man Smith's idea, as long as this road can not be connected to IH-35
we would like the limiting of truck traffic on that road. We don't want
you to divert anymore truck traffic our way. We have all the truck
traffic we can handle. We also like the idea of the road, in that it will
allow us to get up and down, but I was concerned on what you showed
on the overhead about commercial traffic and divert commercial traffic
down the bypass. I don't know what kind of commercial traffic you are
talking about, but that sounds like trucks, to me. It always sounds like
trucks when you are talking commercial. We don't want any more trucks.
We don't want any trucks diverted our way. If you want to take them
down 29, to the new side road that is going to be running from 29 on the
west side of the interstate, down to Leander Road, I understand that this
is going to be a three to five lane service road , and that it should be able to
handle truck traffic. That would be great. You can send them that way.
But we would like truck traffic prohibited from coming down the bypass,
until you can connect it to the direction that it wants to go. That would be
Inner Loop, 130, down 35 or north on 35. But none of those trucks want
to come through our neighborhoods and we don't want them in our
neighborhoods. I think the simple solution here, is to keep the trucks off
the bypass, send them down the new service road and keep them out of
our neighborhoods. That way you will keep our neighbors safe, we'll be
happy and you won't have to hear from us again. We are asking that your
primary concern here be the safety of the residents in our neighborhoods
and the school children that attend our schools. We expect that to be a
primary consideration in any traffic diversions or re-routing that you do
into our neighborhoods. I do think at first, that, that was not considered.
I do like better what I have been hearing , we also hear that TxDOT is
planning to improve part of our road , 2243, with shoulders, which would
help us immensely, and if we can control the truck traffic, then I think this
will work for all of us. But I do think that you have a very clear
responsibility to our neighbors, we don't want any dead neighbors and
we don't want any dead school children. So if you keep the trucks off the
bypass, you will help us out a lot.
6.Brian Andrusin - River Ridge Neighborhood: I just wanted to voice my
concerns and some comments that were brought up today. I appreciated
that fact that we are doing an industrial engineering study. As some
engineers would know as well as study on endangered species, also run
off from the EPA. As you know, in Travis County, as well as Williamson
County, it is very important to study the effects of run off , especially into
the rivers, as well as endangered species, that may be down there , plants,
animals, etc., etc. One of the things that we didn't bring up, the safety of
our citizens, especially the safety of our children. That child was in a cross
walk. Very demoralizing to see a child, in a cross walk, with a crossing
guard, get hit by a truck. Force equals mass acceleration - very difficult to
stop a truck. As we all know there is a light - 3 or 4 lights on SH 29, not
FM 2243. So the only thing that I wanted to bring up was the fact , with
four lights on a state highway, as we all know, truck drivers generally
don't want to stop, start up and stop, start up and stop again. So with
those lights on SH 29, a bypass may in fact be a better option, which we
don't want to have inside our neighborhood. School is in session 5 days a
week. There are no schools on SH 29, there is a school downtown, there
are some churches that operate on Sunday , but there are two to three
schools, don't forget about Carver , and the Post Office, which is off
FM 2243. My primary concern is the safety of our children. The fact that
we only have one Post Office in town, which is accessible from that
intersection as well as the fact that we have three schools that are
accessible from that neighborhood. Just like to make sure that the board ,
looks at that, when they focus on the fact that when we divert truck traffic
off that lane we are jeopardizing the safety of our citizens, we are
jeopardizing the traffic through put to the post office , as well as the school
systems, and at the end of the day , understand the fact that, that road
patrolled today by police. It is not patrolled today by the state troopers.
And, it is not patrolled today by the sheriff's office. If in fact there was a
possible solution, not saying that it is a bad idea to have the intersection,
but what I am saying, is if we do have to go forward with it, that there is a
little more time studying the overall concept of the operation. To
understand the fact that if trucks have to go through there , we need to
slow them down. We need to make sure that they understand the fact that
it is hard to stop when you don't slow down. There was a woman that
almost died by the post office the other day, because of a truck that ran
over her car. The truck could not stop. So you have had two fatalities in
the last year alone of Georgetown citizens on that road , by trucks.
Something that I just wanted to make sure everyone new today , as well as
the fact that if in fact it is the decision by the board to move forward, just
come up with some creative solutions on how to slow down the traffic and
make it feasible for not only the commercial traffic, but also the citizens of
the earth.
Public Hearing closed @ 2:54 p.m.
2:54 p.m. -- recessed
3:02 p.m. -- resumed
REGULAR MEETING CALLED TO ORDER
Regular meeting called to order by Mr. Carr @ 3:02 p.m.
Mr. Snell absent after break
B.Consideration and approval of the minutes from the regular meeting held
July 20, 2005. Paul Brandenburg
Discussion: None
Action: Motion by Savage , seconded by Salazar to approve the minutes as
written.
Approved: 5-0 (Gabe Sansing absent, Snell absent for this item)
Mr. Snell arrived at 3:03 p.m.
C. Discussion and possible action regarding the Project Progress Report and
timelines(including but not limited to items listed). Joel Weaver/Tom Benz
Discussion: Weaver presented the reports:
Industrial Park Cr. - 5QD: This connects the new northeast portion of Inner
Loop from CR 151 to Austin Ave. The county is currently under construction
on it. We will connect that to the Industrial Park. We have received bids.
Southeast Arterial 1 - 12: Ready to set date for public meeting. Right of Way
property research is about 75% complete.
SH29 to Rivery - 13: Engineering is about complete. Right of Way acquisition
is about 80% complete.
Southwest Bypass - 14B: All field work is complete. Final draft of the documents
will be ready for submittal in September, 2005.
South Frontage Rd. SH29 to Leander Rd. - 3: Archeological finds have slowed
the engineering phase.
SH 29 Rehab - Wolf Ranch - 2: Work is continuing on the north side of SH 29.
Completion of the north side and traffic detour to new section is now scheduled
for the third week of September.
Action: None
D.Presentation of Georgetown Transportation Enhancement Corporation monthly
financial report for July 2005. Micki Rundell
Discussion: Rundell presented the monthly financial report. Sales tax was at
20.7%. We feel that this is related to the construction industry in the area.
Action: None
E. Consideration and possible action to award bid for the construction
of Sudduth Drive to Chasco Contracting for $186,338.68 and a project
budget of $205,000.00. Mark Miller
Discussion: Miller presented the item. I would like to change the
project budget from $205,000.00 to $192,000.00. This is the connecting
Inner Loop to Industrial Park Circle.
Action: Motion by Snell, seconded by Kirby, to award the bid for construction of
Sudduth Drive to Chasco Contracting for $186,338.68 and set a project budget of
$192,000.00.
Approved: 6-0 (Sansing absent)
F. Discussion and possible action to form a subcommittee of the Board and Staff to
consider and possibly make recommendations to modify the Board's process for
selecting and funding GTEC projects for the 2006-2007 fiscal year.
Henry Carr
Discussion: Carr introduced the item. The GTEC process for identifying,
prioritizing, selecting, approving and funding projects to be budgeted for
4B Sales Tax revenue has evolved since the inception of the Corporation. I
am suggesting that the Board form a subcommittee of three Board members
and two staff members, and authorize this subcommittee to study the
opportunities available at this time for process improvements. The subcommittee
should meet and deliberate for up to 60 days and then report its findings and
recommendations to the full Board. I am recommending the subcommittee have
the following members:
Paul Brandenburg - Chair
Trish Carls - City Attorney
Henry Boecker - GTEC Board Member
John Kirby - GTEC Board Member
Farley Snell, GTEC Board Member
Action: Motion by Savage, seconded by Kirby, to form this subcommittee.
Approved: 6-0 (Sansing absent)
Motion by Snell, seconded by Salazar to adjourn
Approved: 6-0 (Sansing absent)
Adjournment
The meeting was adjourned at 03:30 PM.
Approved :Attest:
_______________________________________________
Henry Carr - President Farley Snell - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, July 20, 2005
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, July 20, 2005 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr- President, Joe Savage – Vice President , Farley Snell – Secretary, Gabe Sansing, Henry
Boecker, Ricki Salazar, John Kirby
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follo ws
A. Consideration and approval of the minutes from the regular meeting held June 15, 2005.
Paul Brandenburg
B. Discussion and possible action regarding the Project Progress Report and time lines (including
but not limited to items listed). Joel Weaver/Tom Benz
C.Presentation of Georgetown Transportation Enhancement Corporation monthly financial report
for June 2005. Micki Rundell
D.Discussion and possible action concerning Overall Transportation Plan Amendments related
to the 2005/06 GTEC Budget Approval. Thomas R. Benz/Edward G. Polasek
E. Discussion and possible action regarding the adoption of the proposed 2005/06 GTEC Budget
and setting a date for a public hearing on the proposed 2005/06 project list. Micki Rundell
F.Review and update of GTEC Fiscal and Budgetary Policy. Micki Rundell
G.Discussion and possible action to approve the 2005/06 Interlocal Service Agreement between
GTEC and the City for administrative services. Micki Rundell
H. Discussion and possible action to determine project eligibility for Park Central Blvd.
Thomas R. Benz./Edward G. Polasek,
I. Discussion and possible action to submit projects for the 2006, 2007, and 2008 Federal STP
funds available through the Capital Area Metropolitan Planning Organization.
Thomas R. Benz/Edward G. Polasek
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, July 20, 2005
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , July 20, 2005.
Board Members Present:
Henry Carr, Joe Savage, Farley Snell, Henry Boecker (arrived 2:03), Ricki Salazar
Board Members Absent:
John Kirby, Gabe Sansing
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Joel Weaver, Tom Benz, Micki Rundell, Laurie Brewer,
Edward Polasek, Mark Thomas, Rachel Osgood, Mark Miller
OTHERS PRESENT:
Tray McLendon - Williamson County Sun
Minutes
Regular Meeting
Meeting Called to order by President Henry Carr @ 2:01 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President ,
a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant
City Manager, or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code
Chapter 551, and are subject to action in the Regular Session that follo ws
A. Consideration and approval of the minutes from the regular meeting held June 15, 2005.
Paul Brandenburg
Discussion: None
Action: Motion by Savage, seconded by Salazar, to approve the minutes as written.
Approved: 4-0 (Sansing & Kirby absent, Boecker absent from this vote only)
B. Discussion and possible action regarding the Project Progress Report and time lines (including
but not limited to items listed). Joel Weaver/Tom Benz
Discussion: Weaver presented the projects progress reports:
Southeast Arterial 1: Two routes are being looked at. Currently running the numbers on both
routes, but the Northern route looks like the one we are going to take. We will start discussing
right-of-way acquisition with the land owners.
SH 29 to Rivery: Did receive right-of-entry to finish up the design. The water quality pond is
the only thing remaining in that design.
Industrial Park Cr. Connector: Also know as Suddeth Dr. Bid date is posted for Aug. 9, 2005
Southwest Bypass : We received the final documents from HDR. After review of documents,
they will be ready to be submitted for Federal review. The Federal review could take up
to 12 months, I anticipate this to be done between 6-9 months. Once we get federal approval,
design will take 12 months and construction about 24 months. This project is being done
with monies that were appropriated in 2003/04.
Highway 29 Rehab-Wolf Ranch: Type "A" & "B" asphalt is being laid on the north side of 29
should be complete on the North side by end of July. New stop light has been installed and is
operational. Light is at CR 265W & SH 29.
Frontage Road Project: The archaeologists are still documenting finding. As long as the
archaeologists are there the project cannot move forward.
Action: None
C.Presentation of Georgetown Transportation Enhancement Corporation monthly financial report
for June 2005. Micki Rundell
Discussion: Rundell presented the monthly financial report. Sales tax was at 20.7% YTD 13.5%
this is expected to continue with the opening of Wolf Ranch.
Action: None
D.Discussion and possible action concerning Overall Transportation Plan Amendments related
to the 2005/06 GTEC Budget Approval. Thomas R. Benz/Edward G. Polasek
Discussion: Polasek introduce the item. The reason why we are doing this. Laurie Brewer & I
were discussing the budget approval process and what it meant for the annual Century Plan
amendment for the City. Because the TIP is an element of the budget as part of the overall
annual amendment to the Century Plan , we were recommending some changes to the road
modifications, Laurie suggested that we bring you a specific item were we can discuss it,
since this is the first time we have ever done this.
Because we are implementing three changes to the Overall Transportation Plan we wanted
to inform you of these changes. They are as follows: 1) Oakmont Dr. (project LL),
2) Re-alignment of SE1 3) Changes to the TIP project description form (appendix C of the OTP).
Action: Motion by Snell, seconded by Savage to approve the modifications to the OTP as
part of the annual amendment process of the Century Plan.
Approved: 4-1 (Boecker opposed, Sansing & Kirby absent)
E. Discussion and possible action regarding the adoption of the proposed 2005/06 GTEC Budget
and setting a date for a public hearing on the proposed 2005/06 project list. Micki Rundell
Discussion: Brandenburg introduced this item. At the last meeting we spent a lot of time
setting the five year TIP worksheet, spreading out the dollar amounts with the five year
period. When staff looked at this again, the problem that came up from your approved
list of projects, according to the GAP Accounting & Finance when construction starts
on a project all monies need to be shown in that year - Example: $8,000,000.00 project
we put $2,000,000.00 per year for four years. But construction starts the beginning of
year two. All money for that project needs to be in year two.
Because of this you will see that the projects are the same but the numbers have change
to be more in line with the financing of these projects.
Action: Motion by Snell, seconded by Savage, to adopt the proposed 2005/06 GTEC Budget.
Approved: 4-1 (Boecker opposed, Sansing & Kirby absent)
Returning back to Item E to set date for Public Hearing.
Discussion: Rundell suggested that the public hearing, for the project list, be held at the next
regular GTEC meeting on August 17, 2005 at 2:00 p.m.
Action: Motion by Savage seconded by Salazar to set a public hearing for August 17, 2005 at
2:00 p.m.
Approved 5-0 (Sansing & Kirby absent)
F.Review and update of GTEC Fiscal and Budgetary Policy. Micki Rundell
Discussion: Rundell presented the GTEC Fiscal & Budgetary Policy. There
no changes to this policy that this time.
Action: Motion by Snell, seconded by Salazar to approve the GTEC Fiscal & Budgetary
Policy.
Approved 5-0 (Sansing & Kirby absent)
At this time Moved back to Item E
G.Discussion and possible action to approve the 2005/06 Interlocal Service Agreement between
GTEC and the City for administrative services. Micki Rundell
Discussion: Rundell presented the item. This is the renewal of the current Interlocal Service
Agreement that funds GTEC and it also funds the cities representation to the GTEC board and
it also handles the portion of us paying the bills on behalf of the GTEC. We have made no
changes to the contract.
Action: Motion by Boecker, seconded by Salazar to approve the 2005/05 Interlocal Service
Agreement between GTEC and the City for administrative services.
Approved 5-0 (Sansing & Kirby absent)
H. Discussion and possible action to determine project eligibility for Park Central Blvd.
Thomas R. Benz./Edward G. Polasek
Discussion: Carr introduce this item. The decision was made at the June Board meeting
to add this to the current year budget project list. It was schedule to go to Council but
Carr decided to pull it from the Council agenda because the GTEC Board had not done
a formal finding. If we do the finding today we will put it back onto the Council agenda
right away.
Action: Motion by Snell, seconded by Savage to determine project eligibility for Park Central
Boulevard (July 20, 2005): The Georgetown Transportation Enhancement Board, following
guidelines provided by the City Attorney, finds Transportation Project named "Park Central
Boulevard eligible for 4B funding, because it: (1) conforms to the ballot language establishing
the sales tax; (2) constitutes all of the costs authorized by statute (Question 2a-m); and (3) is one
of the types of project authorized by stature (Question 3a and 3e).
Approved 5-0 (Sansing & Kirby absent)
I. Discussion and possible action to submit projects for the 2006, 2007, and 2008 Federal STP
funds available through the Capital Area Metropolitan Planning Organization.
Thomas R. Benz/Edward G. Polasek
Discussion: Polasek introduced the item. Capital Area Metropolitan Planning Organization
(CAMPO) has recently released a call for projects for Federal STP MM funding. Being a part
of CAMPO region makes Georgetown eligible to participate for additional roadway funding
programs. CAMPO is anticipating receiving $29 million dollars in STP MM funds over the
three year period (2006, 2007 & 2008). Staff is recommending that the City of Georgetown
submit a proposal for project 19a: South East Inner Loop [Widening to 4 lanes (IH 35 to SE1)].
Potential finding received in 2007 or 2008 will be used to offset project feasibility and preliminary
engineering cost for the widening of Inner Loop Road.
Action: Motion by Snell, seconded by Salazar to have staff submit application requesting funding
from CAMPO - Federal STP MM.
Approved 5-0 (Sansing & Kirby absent)
Motion by Carr, seconded by Savage to adjourn.
Approved 5-0 (Sansing & Kirby absent)
Meeting adjourn @ 3:05 p.m.
Adjournment
The meeting was adjourned at 03:05 PM.
Approved :Attest:
_______________________________________________
Henry Carr - President Farley Snell - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, June 15, 2005
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, June 15, 2005 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr- President, Joe Savage – Vice President , Farley Snell – Secretary, Gabe Sansing, Henry
Boecker, Ricki Salazar, John Kirby
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follo ws
A. Discussion and possible action on current and future GTEC agenda items. Henry Carr
EXECUTIVE SESSION: Call to Order
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Section 551.087 Deliberation Regarding Economic Development Negotiations
B. Discussion of commercial or financial information that the City has received from a business
prospect that seeks to locate, stay, or expand in or near the City, and to deliberate any offers of
financial or other incentives to the business prospect. Mark Thomas
Return to Regular Session
Action from Executive Session (if needed)
C. Consideration and approval of the minutes from the regular meeting held May 18, 2005.
Paul Brandenburg
D. Discussion and possible action regarding the Project Progress Report and timelines
(including but not limited to items listed). Joel Weaver
E.Presentation of Georgetown Transportation Enhancement Corporation monthly financial
report for May 2005. Micki Rundell
F. Discussion and possible action to determine project eligibility for downtown economic
development projects. Edward G. Polasek, AICP
G. Discussion and possible action regarding the adoption of the proposed GTEC project list
for 2005/06, along with the related revenues to support the 2005/06 GTEC project list.
Laurie Brewer/Micki Rundell
H. Discussion and possible action regarding amending the 2004-05 GTEC Budget and
setting a public hearing. Micki Rundell
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, June 15, 2005
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , June 15, 2005.
Board Members Present:
Henry Carr, Joe Savage, Farley Snell, Gabe Sansing, John Kirby(left @3:15 p.m.), Henry Boecker, Ricki
Salazar
Board Members Absent:
Staff Present:
Paul Brandenburg, Jana Kern, Laurie Brewer, Ed Polasek, Tom Benz, Mark Thomas, George Gomez,
Tom Yantis, Joe Lara, Mark Miller,
OTHERS PRESENT:
Helen Zanetti - Whitetail HOA, Deborah Gernes - Riverview Estates HOA, Trey McLendon Williamson
County Sun, Rebecca Smit, Patti Pondrom, Keith Brainard, & Wade Todd - River Ridge III HOA, Jack
Abraham - Citizen, Sally McFeron - Citizen
Minutes
Regular Meeting
REGULAR MEETING CALLED TO ORDER BY CARR @ 2:01 P.M.
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follo ws
A. Discussion and possible action on current and future GTEC agenda items. Henry Carr
Discussion: Carr presented item. There had been a request by a board member to discuss
poperty owner assessments. Carr said he went to the City Attorney, City Manager, and
Director of Finance about whether or not we should discuss this since we previously discussed
some of this in October 2004. Their opinion was to not discuss this.
They recommended this is the business of the full City Council and the newly formed
Transportation Advisory Board.
Action: None
Moved to Item "C"
C. Consideration and approval of the minutes from the regular meeting held May 18, 2005.
Paul Brandenburg
Discussion: None
Action: Motion by Sansing, seconded by Savage to approve the minutes as written.
Approved 7-0
D. Discussion and possible action regarding the Project Progress Report and timelines
(including but not limited to items listed). Joel Weaver
Discussion: Benz presented the item.
Tasus Way: The repair of the asphalt is done and it passed inspection. This project is now
completed. Road is still closed to traffic. Once the facilities open the road will be opened.
Southeast Arterial 1: Main focus is working with the property owners and doing the Right of Way
research.
SH29 to Rivery: Engineering is about 85% complete and still working on the Right of Way issues.
Suddeth Drive: Engineering was competed in Sept. 2004. Everything is ready to bid but we are
waiting on the county to begin work. We want to coordinate our start with their construction.
State Highway 29 Project: This is a TxDot project and is on schedule.
Southwest bypass: Field work is complete. Documents will be ready for submittal by the
end of July 2005.
Action: None
E.Presentation of Georgetown Transportation Enhancement Corporation monthly financial
report for May 2005. Micki Rundell
Discussion: Brewer presented item. Very high sales tax in March appears to be due to
unusual building material purchases. April sales tax numbers are relatively flat.Out going
funds were mainly for engineering. Brewer also wanted to report that our Bond proceeds
came in.
Action: None
F. Discussion and possible action to determine project eligibility for downtown economic
development projects. Edward G. Polasek, AICP
Discussion: Polasek presented item. These projects are not part of the TIP process.
Action: Motion by Snell, seconded by Boecker, that the Georgetown Transportation Enhancement
Board, following guidelines provided by the City Attorney, finds Transportation Projects numbered
DT1-River Place, DT2-400 Main Street, DT3-500 S. Austin Ave. & DT4-1102 S. Austin Ave.,
eligible for 4B funding, because each of them: (1) conforms to the ballot language establishing
the sales tax; (2) constitutes one or more costs authorized by statute; and (3) is one or more of
the types of project authorized by stature, documents by the GTEC Board Ranking of Eligibility:
Ranking Summary completed June 2005.
Discussion: Boecker stated that he feels that the reserve fund is for emergency type projects.
That would be projects that we are going to lose in the city if we cannot fund them for economic
development purposes. He stated that these four projects should not come out of our reserve,
they should, instead, come out of our regular funding.
Approved 7-0
G. Discussion and possible action regarding the adoption of the proposed GTEC project list
for 2005/06, along with the related revenues to support the 2005/06 GTEC project list.
Laurie Brewer/Micki Rundell
Discussion: Carr presented the item. Informed the group that there were several people, from
the public, that wanted to address the board about this item. Carr reminded everyone that the
project list is fixed - this list was set at the last meeting. Carr went through the individual project
list so everyone would know what the projects are. Carr stated that we are, today, trying to
allocate the funding for the list of projects, over the next five years. Year 1 would eventually be a
budget recommendation to Council and Years 2 through 5 woudl be for planning purposes only,
not a firm budget.
To do this, we will go around the table to each board member to see how they recommend
allocating the funds. Then we will make a motion, and then make possible amendments, if
needed. At this point, each Board member individually stated their input or opinion about
spending the funds and some members recommended specific example recommendations
or the group of approved projects.
Upon questioning by Carr, staff members stated that with the addition of the Southwest
Loop from SH 29 to Leander Road, the truck traffic on Leander Road should actually
decrease instead of increase along the portion of Leander between IH 35 and the SW Loop
intersection with Leander. Staff stated it should be more attractive to truckers going in our out
of the quarry or going to/from Parmer Lane to use the loop to travel to/from the Northern areas.
No changes would be expected fro trucks coming or going to the South toward Austin.
At this time Carr opened the meeting to the public wishing to address the GTEC Board. Carr
stated that the purpose was for public "comments" and that speakers had three minutes each
to speak and the Board could not answer any direct questions.
1. Keith Brainard - River Ridge III: "I am here to express my opposition to the financing &
construction of project #14b. I am not opposed to the construction of the entire segment
from SH 29 to IH 35, however in my view, constructing only half of it, from SH 29 to
RR 2243, is going to increase truck traffic, not only in my neighborhood but in several
other neighborhoods, also past several schools. This will clog even more of the
intersection of Leander Road and IH 35. I don't see how this project by it self, that is
the extension only to 2243 represents an economic development project. The entirety
I can understand representing economic development, but only half of it to me does not
meet that standard. I adamantly opposed the construction of only this segment. Based
on the conversation, that I heard here today, it seems to me, that at a minimum, we need
a lot more information about traffic flow and traffic patterns. Traffic really has increased
on 2243 since Parmer Lane extension opened last year, especially truck traffic that
appears to be using 2243 as a short cut to IH 35. Construction of just this segment,
as far as I can tell, is only going to increase the truck traffic right along a number of
these neighborhood and at least two schools."
2. Patti Pondrom - River Ridge III HOA: "I was very interested in the meeting today
because it really underscores a lot of the problems that we have. We in that area,
are not at all interested in stopping the Southwest Loop (Bypass) at 2243, that will only
cause us problems. Think about what you were saying today - Wow we got problems on
Williams Dr. lets dump them on 2243. We have problems on 29 lets take those trucks
and send them down 2243. That is not a solution! You are taking the Old Town problem
and moving it to 2243. What we want is for you to consider the entire loop from 29 to
I35. You are absolutely correct, I was at the Planning and Zoning meeting, the Weir
Charitable Trust, has big plans for that property south of 2243. One of the representatives
told me that the Texas Crushed Stone lease is up in 2008. So you have two and half
years and you can get in there. I can not imagine that the Weir Trust would have any
problems assisting you with accessing that land in any way they can, because their
development project is huge. It is really going to really change the face of Georgetown,
their two projects North and South of 2243 are the largest development projects we
have had so far. I think you have to consider our quadrant of the city, I don't think you
are doing that, you are selling us short, your not protecting the citizens down 2243 or
the school children."
3.Helen Zanetti - Whitetail: "I agree with the two River Ridge people who have spoken
I don't live in Georgetown, but I use to work in Georgetown. I was a school librarian and
worked with Georgetown students mostly who were from the south area of the City. All
of this is very complex but you must consider, especially, those students & homeowners
who are in the south part. Their lives literally are going to be affected and endangered by
just taking the road through Leander Rd to I35 and just saying well we can't do anything
else. She just mentioned to you a grand opportunity to get in there and someone else
who is part of your staff said "This isn't going to happen in geological time, this is
happening now". There already has been an accident with a school student, very
recently, and if that traffic increasing, you are going to see more of the same and worse.
You have got to act now."
4.Deborah Gernes - Riverview Estates HOA: "I live in the Riverview Estates area that is
right next to the River Ridge III neighborhood - off of Leander Road. I would like to add my
voice to those people that were speaking here today. There is added truck traffic to
Leander Road. With the completion of Parmer Road we already have experienced the
increase of truck traffic, and we already had the truck traffic from the quarry. I think that
the objections that were voiced by Mr. Brainard and these two ladies, are valid ones.
Doing the two projects piece meal will only get the trucks onto Leander Road going out
to I35 - there is no where else for them to go - that this project 14b is done without 14c,
that's were they are going to go and we are going to have a problem there, especially in
the school area that is at the end of the development right out to I35."
"Please let me confirm what I heard today about the widening of Leander Road. This will
be five lanes all the way down to 183, did you say that Sir?" Answered by Miller: "No I did
not. There will be shoulder widening. They will be adding shoulders starting in December.
In '07 they will take five lanes for approximately 1000' past were we are looking at bring in
Southwest Bypass crossing on 2243." Gernes: "So by that time 14b will be completed?"
Ans. by Miller: "No, it won't be started by then." Gernes:"Ok, so you are starting 14b in
'08?" Ans. by Miller: "Presumably, by the schedule that Southwest Bypass is on it would
be 18 months by the time they would have this engineered." Gernes: "I think what we all
are say is that we are opposed to this project unless you do it all. Are there any plans for
traffic lights anywhere? It alreadyis very difficult to get out from our neighborhood onto
Leander Road because of truck traffic."
Action: Motion by Snell, seconded by Savage, to adopt Carr's strawman of the proposed GTEC
Board Five Year TIP.
Amendment to the motion by Boecker to discuss each project individually. NO SECOND,
Amendment fails.
Amendment to the motion by Sansing, seconded by Snell, to change project 12-Arterial SE1
from 05/06 $7,326,000 to 05/06 $2,800,000, 06/07 $4,000,000, 07/08 $526,000.
Amendment Approved 6-0 (Kirby absent)
Amendment to the Motion by Snell, seconded by Sansing, to change project 14a-South West
Inner Loop from 05/06 $600,000, 06/07 $1,500,000 to 05/06 $1,050,000, 06/07 $1,050,000
and change project 14b-Southwest Bypass from 05/06 $885,000, 06/07 $ 2,000,000, 07/08
$1,750,000 to 05/06 2,318,00, 06/07 $2,317,000.
Amendment Approved 6-0 (Kirby absent)
Action: Motion by Snell, seconded by Savage, to approve the five year TIP with stated
amendments.
Approved: 5-1 (Kirby absent, Boecker opposed) ** See attachment "A" for the updated TIP
Action: Motion by Snell, seconded by Savage, to include projects DT1-Rivery Place,
DT2-400 Main Street, & DT4-1102 S. Austin Ave. into the 05/06 project list and the GTEC
budget which totals $264,000.00.
Approved 6-0 (Kirby absent)
H. Discussion and possible action regarding amending the 2004-05 GTEC Budget and
setting a public hearing. Micki Rundell
Discussion: Brewer presented item. On the two projects that were adopted in the current
year TIP - IH 35 Frontage Road improvements and SH 29 & CR 265 improvements. Total
cost for the two projects $10.5 million. We would also like to set a public hearing for
July 12, 2005 @ 5:30 prior to the Council meeting.
Action: Motion by Savage, seconded by Sansing to amend the 2004/05 GTEC Budget and set
the public hearing for July 12, 2005 @ 5:30 p.m.
Amend motion by Snell seconded by Sansing, to fund DT3-500 S. Austin Ave Project in the
amount $506,000.00, from the reserve fund contingent upon the development agreement be
approved by the City Council.
Approved 6-0 (Kirby absent)
Moved to item B
EXECUTIVE SESSION: Call to Order
EXECUTIVE SESSION CALLED TO ORDER BY CARR @ 4:05 P.M.
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Section 551.087 Deliberation Regarding Economic Development Negotiations
B. Discussion of commercial or financial information that the City has received from a business
prospect that seeks to locate, stay, or expand in or near the City, and to deliberate any offers of
financial or other incentives to the business prospect. Mark Thomas
Discussion: On Tape
Return to Regular Session
Returned to Regular Session @ 4:29 p.m.
Action from Executive Session (if needed)
B.Action: Motion by Sansing, seconded by Savage, to suspend the rules and reconsider
Item "G" .
Approved 6-0 (Kirby absent)
Motion by Sansing, seconded by Boecker, to reconsider Item "G".
Approved 6-0 (Kirby absent)
Motion by Snell, seconded by Sansing, that we add 2004/05 budget, funds for the Park Central
Blvd. in the amount of $550,000.00.
Approved 6-0 (Kirby absent)
Motion by Sansing, seconded by Salazar, to adjourn
Approved 6-0 (Kirby absent)
Meeting adjourned @ 4:33 p.m.
Adjournment
The meeting was adjourned at 04:33 PM.
Approved :Attest:
_______________________________________________
Henry Carr - President Farley Snell - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, May 18, 2005
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, May 18, 2005 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr- President, Joe Savage – Vice President , Farley Snell – Secretary, Gabe Sansing, Henry
Boecker, Ricki Salazar, John Kirby
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows
EXECUTIVE SESSION: Call to Order
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Section 551.072 Deliberation on Real Property
A. Discussion of Right-of-Way cost and acquisition associated with specific projects
in the 2005/06 5 year Transportation Improvement Program. Tom Benz/Edward G.
Polasek, AICP
Return to Regular Session
Action from Executive Session (if needed)
B.Consideration and approval of the minutes from the regular meeting held April 20, 2005.
Paul Brandenburg
C. Discussion and possible action regarding the Project Progress Report and timelines
(including but not limited to items listed). Joel Weaver
D. Discussion and possible action on placing emphasis on transportation projects having
direct Economic Development impact. Henry Boecker
E.Discussion and possible action to determine project eligibility for downtown economic
development projects. Tom Yantis
F. Presentation of Georgetown Transportation Enhancement Corporation monthly financial
report for April 2005. Micki Rundell
G. Consideration and possible recommendation to approve an amendment to the contact
between the City of Georgetown and Kasberg, Patrick, and Associates, L.L.P. for
professional services relating to Hacias Los Lobos to Highway 29 Connector Water
Quality Pond in the amount of $44,100.00. Mark Miller
H.Consideration and possible action on final project eligibility determinations for 2005/06
Transportation Improvement Program. Tom Benz/Edward G. Polasek, AICP
I. Consideration and possible action on 2005/06 5-year Transportation Improvement Program
Tom Benz/Edward G. Polasek, AICP
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, May 18, 2005
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , May 18, 2005.
Board Members Present:
Henry Carr, Gabe Sansing, Farley Snell, Henry Boecker
Board Members Absent:
John Kirby, Joe Savage, Ricki Salazar
Staff Present:
Paul Brandenburg, Jim Briggs, Tom Yantis, Jana Kern, Joel Weaver, Laurie Brewer, Tom Benz, Mark
Miller, Ed Polasek, Terri Calhoun, Rachel Osgood, Joe Lara, Mark Thomas,
OTHERS PRESENT: Rebekah Sellers & Trey McLendon - Williamson County Sun, Bob Mathis -
Southwestern University, David Patrick - Kasberg, Patrick & Associates, L.L.P.
Minutes
Regular Meeting
REGULAR MEETING CALLED TO ORDER BY CARR @ 2:02 P.M.
Moved to Item H then I
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows
EXECUTIVE SESSION: Call to Order
Executive session called to order by Carr @ 2:28 p.m.
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Section 551.072 Deliberation on Real Property
A. Discussion of Right-of-Way cost and acquisition associated with specific projects
in the 2005/06 5 year Transportation Improvement Program. Tom Benz/Edward G.
Polasek, AICP
Discussion on Tape
Return to Regular Session
Returned to Regular Session @ 3:05 p.m.
Action from Executive Session (if needed)
A.No action required
MOVED BACK TO ITEM "I"
B.Consideration and approval of the minutes from the regular meeting held April 20, 2005.
Paul Brandenburg
Discussion: None
Action: Motion by Sansing, seconded by Snell, to approve the minutes of the meeting
held on April 20, 2005, as written.
Approved 4-0 (Salazar, Kirby, Savage absent)
C. Discussion and possible action regarding the Project Progress Report and timelines
(including but not limited to items listed). Joel Weaver
Discussion: Weaver presented items.
Tasus Way: We are complete. There was one item that come up - the little part of the
asphalt that the density came back poorly and the contractor will be coming back to
replace it.
Southeast Arterial 1 Project #12: Right of Way is about 75% complete, engineering is about
35%. We have been talking with the property owners along this route.
SH 29 to Rivery (Hacia Los Lobos) Project #13: About 95% of the engineering is complete.
We have had some discussions with the land owner, we have shown them some preliminary
drawings.
Southwest ByPass: Spoke with HDR, they have completed most of their on site, all of the paper
work should be completed by the end of July 2005.
HWY 29 : This project is going very for the amount of rain that we have had. Excavation is being
done on the three north side lanes. They are still shooting for Mid July to begin work on the south
lanes. Completion is due November 2005 but they may get additional time.
Question by Snell: On the Lakeway Bridge project we have borrowed $1.8 last year, when
is this going to start? A by Briggs: TxDot has started the process. The Public Hearing was held
last week at the High School. Discussion with land owners has begun. The actual construction
of this may be two years out.
Action: None
D. Discussion and possible action on placing emphasis on transportation projects having
direct Economic Development impact. Henry Boecker
Discussion: Since Mr. Kirby was unable to attend this meeting, he typed up his comments
for this item and gave them to Mr. Brandenburg to present/pass out at this meeting. See
Attachment "A".
Mr. Boecker read a statement on "Focus on Selection of GTEC Funds Use" See Attachment
"B" Full discussion is on tape.
E.Discussion and possible action to determine project eligibility for downtown economic
development projects. Tom Yantis
DiscussionDiscussionDiscussionDiscussion: Yantis presented this item. There are four projects: River Place, 400 Main St.,
500 S. Austin Ave., & 1102 S. Austin Ave. City Council has already approved development
agreements on two of these projects - River Place & 400 Main Street. For the other two
projects - 500 S. Austin Ave. & 1102 S. Austin Ave. Council has not approved development
agreements. Council has given Staff the direction to draft these development agreements.
We would like to give Council, some identified funding sources when we take these
agreements forward. Staff would like for GTEC to score these projects to see if they are
eligible for GTEC funding.
Scoring sheets are due back to Staff no later then May 31, 2005.
ActionActionActionAction: None
F. Presentation of Georgetown Transportation Enhancement Corporation monthly financial
report for April 2005. Micki Rundell
Discussion: Brewer presented the item.
Action: None
G. Consideration and possible recommendation to approve an amendment to the contract
between the City of Georgetown and Kasberg, Patrick, and Associates, L.L.P. for
professional services relating to Hacias Los Lobos to Highway 29 Connector Water
Quality Pond in the amount of $44,100.00. Mark Miller
Discussion: Miller presented the item. Original design placed the pond adjacent to the roadway.
With the new design the pond will be placed away from the roadway utilizing an existing natural
drainage.
Action: Motion by Snell, seconded by Boecker, to approve the amendment to the contract
between the City of Georgetown and Kasberg, Patrick, and Associates, L.L.P. in the amount
of $44,100.00.
Discussion: Sansing stated that Georgetown has local engineering firms and would like to start
using them when ever we can. If they are included in our bid process then please show it to us.
Briggs stated that the local firm was not used because they represent the owner of the land that
we are negotiating with, and there could be a conflict of interest on who they represent.
Approved: 4-0 (Salazar, Kirby, Savage absent)
H.Consideration and possible action on final project eligibility determinations for 2005/06
Transportation Improvement Program. Tom Benz/Edward G. Polasek, AICP
Discussion: Polasek presented item.
Action: Motion by Snell, seconded by Sansing, that The Georgetown Transportation
Enhancement Board, following guidelines provided by the City Attorney, finds Transportation
Projects numbered MM & NN eligible for 4B funding, because each of the: (1) conforms to
the ballot language establishing the sales tax; (2) constitutes one or more costs authorized
by statute; and (3) is one or more of the types of project authorized by stature, documented
by the GTEC Board Ranking of Eligibility: Ranking Summary completed in May 2005.
Discussion: Since Mr. Kirby was unable to attend this meeting, he typed up his comments
for this item and gave them to Mr. Brandenburg to present/pass out at this meeting. See
Attachment "A".
Approved 3-1 (Boecker opposed, Salazar, Kirby, Savage absent)
Project OO is ineligible for funding.
I. Consideration and possible action on 2005/06 5-year Transportation Improvement Program
Tom Benz/Edward G. Polasek, AICP
Discussion: Since Mr. Kirby was unable to attend this meeting, he typed up his comments
for this item and gave them to Mr. Brandenburg to present/pass out at this meeting. See
Attachment "A".
Carr recapped what the board has been working on for the past few months, all the work that
staff has done providing us with work sheets etc. There was a long list of projects, we had a
formal finding that resulted in a set of projects that we felt we had money to spend over a five
year period - less some contingencies. This process is not set in stone it is a set of tools and
MOVED TO EXECUTIVE SESSION
Action: Motion by Snell, seconded by Sansing that we establish as the 2005/2006 5 year TIP
projects 14C, 12, 14A, 14B, 13, 9, 19A, 10 & NN with a projected goal of a total expenditure
$22 million.
Discussion: Brewer will created a TIP list with dollar amounts.This will be emailed out to you
so you can work on it. The work sheet will be due back at the June '05 Board Meeting.
Approved 4-0 (Salazar, Kirby, Savage absent)
Note: Instructions and work sheet was sent, via email, to Board members on May 26, 2005.
Moved back to item B
Motion by Boecker, seconded by Sansing to adjourn the meeting.
Approved 4-0 (Salazar, Kirby, Savage absent)
Meeting ended at 4:22 p.m.
Adjournment
The meeting was adjourned at 04:22 PM.
Approved :Attest:
_______________________________________________
Henry Carr- President Farley Snell - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, April 20, 2005
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, April 20, 2005 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr- President, Joe Savage – Vice President , Farley Snell – Secretary, John Kirby, Gabe Sansing,
Henry Boecker, Ricki Salazar
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows
EXECUTIVE SESSION: Call to Order
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Section 551.072 Deliberation on Real Property
A. Discussion regarding the Transportation Improvement Plan (TIP) Right-of-Way acquisitions.
Jim Briggs
Return to Regular Session
Action from Executive Session (if needed)
B.Consideration and approval of the minutes of the regular meeting held March 16, 2005.
Paul Brandenburg
C. Discussion and possible action regarding the Project Progress Report and timelines
(including but not limited to items listed). Joel W eaver
DConsideration and possible recommendation to approve an amendment to the contract
between the City of Georgetown and Kasberg, Patrick and Associates, L.L.P. for professional
services relating to Hacias Los Lobos in the amount of $22,500.00. Mark Miller/Jim Briggs
E. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report
for March 2005. Micki Rundell
F. Presentation of the GTEC revenue projections and related debt capacity for use in the upcoming
05/06 GTEC budget development. Micki Rundell
G. Project Eligibility Determination for 2005/06 Transportation Improvement Plan Process.
Tom Benz/Ed Polasek
H. Presentation of staff ranking of projects for 2005/06 Transportation Improvement Plan Process to
initiate GTEC Board Ranking Process. Tom Benz/ Ed Polasek
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, April 20, 2005
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , April 20, 2005.
Board Members Present:
Henry Carr, Farley Snell, John Kirby, Gabe Sansing, Henry Boecker, Ricki Salazar, Joe Savage(arrived @
2:29)
Board Members Absent:
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Joel Weaver, Mark Miller, Micki Rundell, Laurie Brewer, Tom
Benz, Ed Polasek, Terri Calhoun, Joe Lara, Rachel Osgood
Others Present:
Rebecca Bray Wood & Will Smithson - Wilbur Smith
Minutes
Regular Meeting
Regular meeting called to order by Carr @ 2:01 p.m.
Moved into Executive Session
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows
EXECUTIVE SESSION: Call to Order
Executive session called to order by Carr at 2:02 p.m.
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Section 551.072 Deliberation on Real Property
A. Discussion regarding the Transportation Improvement Plan (TIP) Right-of-Way acquisitions.
Jim Briggs
Discussion on Tape
Return to Regular Session @ 2:22 p.m.
Action from Executive Session (if needed)
A. No Action is required.
B.Consideration and approval of the minutes of the regular meeting held March 16, 2005.
Paul Brandenburg
Discussion: None
Action: Motion by Sansing, seconded by Kirby to approve the minutes of March 16, 2005
as written.
Approved 6-0 (Savage absent for this item only)
C. Discussion and possible action regarding the Project Progress Report and timelines
(including but not limited to items listed). Joel W eaver
Discussion: Weaver presented items
Southeast Arterial 1: We are about 35% complete with the engineering and about 75% complete
with the Right of Way property research.
Tasus Way: This is complete. Had the walk through, there was a couple of items that came up
they are now completed. Q by Sansing: When will the barriers be removed. A by Weaver: There
has been problems with construction crews using this road so we have scheduled for the barriers
to come down when construction is complete.
SH 29 to Rivery: This is the Hacias Los Lobos project. The design work is complete. There will
be a slight deviation from the original design. We will discuss this in a subsequent item.
Southwest By-Pass: We have received Right of Entry for HDR to entry the Wolf property to due
their study for the connector that will run between the Southwest By-Pass and Hacias Los Lobos
extension to the Rivery.
Action: None
DConsideration and possible recommendation to approve an amendment to the contract
between the City of Georgetown and Kasberg, Patrick and Associates, L.L.P. for professional
services relating to Hacias Los Lobos in the amount of $22,500.00. Mark Miller/Jim Briggs
Discussion: Briggs presented item. This is a part of project 13. When we first designed
this portion we did not have any medians. We are now proposing this revised design that
has put in medians to try an save some of the old existing trees.
Action: Motion by Snell, seconded by Savage to approve the amendment to the contract
between the City of Georgetown and Kasberg, Patrick and Associates, L.L.P. relating to
Hacias Los Lobos in the amount of $22,500.00.
Approved 7-0
E. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report
for March 2005. Micki Rundell
Discussion: Rundell presented the monthly financial report.
Action: None
F. Presentation of the GTEC revenue projections and related debt capacity for use in the upcoming
05/06 GTEC budget development. Micki Rundell
Discussion: Rundell went through and explained each of the charts. General questions were
asked and they were answered by Rundell. Full version of this item is on tape.
Action: None
G. Project Eligibility Determination for 2005/06 Transportation Improvement Plan Process.
Tom Benz/Ed Polasek
Discussion: Polasek reviewed and explained the scoring sheets. There was a lengthy
discussion on these sheets. General questions were asked and answered. Full version
is on tape. Projects "MM", "NN", & "OO" are the new projects that were added. Scoring sheets
for these two projects were passed out to the Board. These sheets are due back to
Polasek no later than May 2, 2005.
Action: Motion by Snell, seconded by Kirby, that The Georgetown Transportation
Enhancement Board, following guidelines provided by the City Attorney, finds Transportation
Projects numbered 9,10,12,13, 14a&b&c&d, 16a&b, 19a&b, 21, 22, 24 & KK eligible for 4B
funding, because each of the: (1) conforms to the ballot language establishing the sales tax;
(2) constitutes one or more costs authorized by statute; and (3) is one or more of the types of
project authorized by stature, documented by the GTEC Board Ranking of Eligibility: Ranking
Summary completed in April 2005.
Discussion on Motion: Boecker feels that some of these projects don't qualify for GTEC
funding.
Action: Boecker would like to amend the original motion and have projects 14b, c & d removed
from the TIP. Boecker does not feel that these projects are business development related.
No second - motion failed.
Boecker would like to amend the original motion and have project KK removed from the TIP.
No second - motion failed.
Approved 7-0
Action: Motion by Snell, seconded by Kirby, that The Georgetown Transportation
Enhancement Board, following guidelines provided by the City Attorney, finds Transportation
Project numbered 8 is eligible for 4B funding, because it: (1) conforms to the ballot language
establishing the sales tax; (2) constitutes one or more costs authorized by statute; and (3)
is one or more of the types of project authorized by statute, documented by the GTEC Board
Ranking of Eligibility: Ranking Summary completed in April 2005.
Approved 6-1 (Boecker opposed)
Action: Motion by Snell, seconded by Kirby, that The Georgetown Transportation
Enhancement Board, following guidelines provided by the City Attorney, finds Transportation
Project numbered 26 is eligible for 4B funding, because it: (1) conforms to the ballot language
establishing the sales tax; (2) constitutes one or more costs authorized by statute; and (3)
is one or more of the types of project authorized by statute, documented by the GTEC Board
Ranking of Eligibility: Ranking Summary completed in April 2005.
Discussion: Boecker stated that this project would enhance those businesses that are located
in the River Oaks Shopping Center. Briggs mentioned that eligibility is not only the creation of jobs
but also the retention of jobs.
Approved 6-1 (Snell opposed)
Action: Motion by Snell, seconded by Savage, that The Georgetown Transportation
Enhancement Board, following guidelines provided by the City Attorney, finds Transportation
Project numbered 18 is eligible for 4B funding, because it: (1) conforms to the ballot language
establishing the sales tax; (2) constitutes one or more costs authorized by statute; and (3)
is one or more of the types of project authorized by statute, documented by the GTEC Board
Ranking of Eligibility: Ranking Summary completed in April 2005.
Discussion: Q by Sansing: When is Round Rock going to start their Arterial. A by Benz: I think
they may start some time at year end or later. We do have some time. Boecker stated that
any improvement to access in the Southeast quadrant will benefit us in Economic Development.
Approved 7-0
Action: Motion by Kirby, seconded by Sansing, that The Georgetown Transportation
Enhancement Board, following guidelines provided by the City Attorney, finds Transportation
Projects numbered 23 a & b eligible for 4B funding, because each of them: (1) conforms to
the ballot language establishing the sales tax; (2) constitutes one or more costs authorized
by statute; and (3) is one or more of the types of project authorized by statute, documented
by the GTEC Board Ranking of Eligibility: Ranking Summary completed in April 2005.
Approved 1-6 (Carr, Savage, Snell, Sansing, Boecker, Salazar opposed)
Summary: Projects 23 a & b and LL will be removed from the eligibility list. Projects
MM, NN & OO are new and are out for scoring. These score sheets are due back
May 2, 2005.
H. Presentation of staff ranking of projects for 2005/06 Transportation Improvement Plan Process to
initiate GTEC Board Ranking Process. Tom Benz/ Ed Polasek
Discussion: Benz/Polasek presented the item. There was a lengthy discussion on this item.
Full version is on tape. Board members were handed out "GTEC Project Evaluation and Ranking
Form". These forms are for each eligible project (Projects 23 a & b, and LL have been removed -
see item "G"). The ranking forms are due back to Polasek by May 2, 2005.
Motion by Sansing, seconded by Salazar to adjourn meeting.
Meeting adjourned at 4:45 p.m.
Adjournment
The meeting was adjourned at 04:45 PM.
Approved :Attest:
_______________________________________________
Henry Carr - President Farley Snell - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, March 16, 2005
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, March 16, 2005 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr- President, John Kirby – Vice President , Joe Savage – Secretary , Farley Snell, Gabe Sansing,
Henry Boecker, Ricki Salazar
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows
Consideration and possible action to appoint Board Officers consistent with Section 3.02A.
of the GTEC Bylaws.Paul Brandenburg
B.Consideration and approval of the minutes from the regular meeting held February 16, 2005.
Paul Brandenburg
C. Discussion and possible action regarding the Project Progress Report and timelines(including
but not limited to items listed). Joel Weaver/Michael Hallmark
D. Presentation, considerations and possible action on a proposal to widen Snead Drive to meet
the needs of current and future businesses. Mark Thomas
E.Presentation of Georgetown Transportation Enhancement Corporation monthly financial report
for February 2005. Micki Rundell
F. Initiate Project Eligibility Determination for 2005/06 Transportation Improvement Plan Process.
Ed Polasek/Tom Benz
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, March 16, 2005
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , March 16, 2005.
Board Members Present:
Henry Carr, John Kirby, Joe Savage, Gabe Sansing, Farley Snell, Henry Boecker
Board Members Absent:
Ricki Salazar
Staff Present:
Jim Briggs, Jana Kern, Micki Rundell, Laurie Brewer, Tom Benz, Ed Polasek, Michael Hallmark
Others Present:
Mark Thomas - Eco/Devo, Becky Seller - Williamson County Sun
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows
Meeting called to order by Carr @ 2:02 p.m.
Consideration and possible action to appoint Board Officers consistent with Section 3.02A.
of the GTEC Bylaws.Paul Brandenburg
Discussion: In the absence of Brandenburg, Briggs presented this item. Each year, in March
after the Boards are all set, each board has to formally adopt their Board of Officers. At this
time you need to elect your President, Vice President and Secretary.
Action: Motion by Snell, seconded by Kirby to reappoint current officers.
Discussion: Sansing would like to appoint officers individually.
Fails: 3-3 Motion fails due to tie.
Action: Motion by Sansing, seconded by Boecker to have Henry Carr remain as President of
the GTEC Board.
Approved: 4-1 (Kirby opposed, Salazar absent, Carr abstains)
Mr. Carr , as President of the GTEC Board I will turn the rest of the nominations over to you.
Nominations are now open for Vice President:
Sansing nominated Joe Savage as Vice President/ Mr. Savage accepted. Are there any other
nominations for Vice President? Seeing none, nominations are closed.
Approved: 5-0 (Salazar absent, Savage abstains)
Nominations are now open for Secretary:
Sansing nominated Farley Snell as Secretary/Mr. Snell accepted. Are there any other nominations
for Secretary? Seeing none, nominations are closed.
Approved: 5-0 (Salazar absent, Snell abstains)
B.Consideration and approval of the minutes from the regular meeting held February 16, 2005.
Paul Brandenburg
Discussion: None
Action: Motion by Snell seconded by Sansing to approve the minutes as written.
Approved: 5-0 (Kirby abstaining, Salazar absent)
C. Discussion and possible action regarding the Project Progress Report and timelines(including
but not limited to items listed). Joel Weaver/Michael Hallmark
Discussion: Benz presented items.
Tasus Way: Waiting on guard rail - should be here this week.
Southeast Arterial 1: We are in the Right of Way property acquisition phase. We are waiting
to hear about federal funding. If we got the funding some of the requirements may change so we
did not want to move ahead until we heard about the funding.
State Highway 29: Construction has started. Working on utilities.
Southwest By-Pass: As stated in last months meeting - We submitted to Congressman Carter's
office two projects that we thought would be eligible for federal funding. We submitted Southwest
By-Pass and Southeast Arterial 1, these are projects that are in this years TIP. Then last week
we received notice from Congressman Carter's office that the committee has passed on to
Congress, for approval and re-authorization of T-21 Bill, along with it $4,000,000.00 for the
Southwest By-Pass and $2,000,000.00 for SH 195 around Florence - this is a county project.
Southeast Arterial 1 did not receive any kind of funding.
Southwest By-Pass is in the Bill for $4,000,000.00, if/when this goes through then later on this
year funding will be available and Carter's office will be working with us to make those funds
available in this calendar year. Once the Transportation Committee has made their
recommendation, it should pass through Congress.
Action: None
D. Presentation, considerations and possible action on a proposal to widen Snead Drive to meet
the needs of current and future businesses. Mark Thomas
Discussion: Thomas presented item. The first sheet that I have passed out is a typical Site
Selection Process. When perspective clients come to town they score their site selection
sheets. These Site searches are very time sensitive, so we need to have very thing in place,
before the search begins. If some of the items on their list is not in place we will very quickly
be removed from their perspective site.
With this said, I am here today to present to you the proposal of widening Snead Dr. to four lanes.
Currently Snead Dr. is a two lane road in the center of Georgetown South Commercial
Park, that dead ends into a 36.45 acre site. We have recently had some interested in this
site but was stated it would not work due to the two lane road. Clients would not be able to
turn their trucks, off of the two lane road, into the site.
If Snead Dr. was widened to four lanes now, it would give us a more fully developed 36.45 acre
piece of property. We been talking to some suppliers that are not only interested in this site
but as large as a 100 acre site. So any prep work that can be done to these site will help us
land these suppliers.
Q by Boecker: Is Snead Dr. publicly owned? A by Thomas: It is a public road. Q by Carr: Who
paid for Snead Dr. as it exists today? A by Briggs: The City of Georgetown paid for it originally
two lanes of a four lane roadway. This was paid for part of a commerce grant.
Polasek mentioned that we do have Snead Dr. extending north to Bus. 35/S. Austin Ave. or up to
Industrial Park in our thoroughfare plan. My question to you is do want us to rank that extension,
remove that extension, or include that extension in your project eligibility.
Action: Motion by Snell, seconded by Boecker to advise staff to assign a project number to
Snead Dr. ending at the property line. With the understanding that if the 36.45 acre lot gets
divided then this will have to be re-addressed.
Approved: 6-0 (Salazar absent)
E.Presentation of Georgetown Transportation Enhancement Corporation monthly financial report
for February 2005. Micki Rundell
Discussion: Rundell presented the monthly financial report. Sales tax revenue continues to be
very strong. We will be going forward with our bond issue in the next sixty days. Included in that
bond issue is a little over $4,000,000 for GTEC projects. These projects include Southeast
Arterial 1, part two of Wolf Ranch - IH 35 Frontage Road, and the overpass at Lakeway Dr.
Q by Kirby: How much money do we have in leverage with out getting into problems?
A by Rundell: We will be sharing with you next month a graph that will show. This graph
is a time coverage graph. It will show you the commitment, revenue projection, what we have
to spend.
Action: None
F. Initiate Project Eligibility Determination for 2005/06 Transportation Improvement Plan Process.
Ed Polasek/Tom Benz
Discussion: Notebooks were given to each of the Board members. Polasek explained each
sections of the notebook. Full discussion is on tape. Board members were asked to fill out
a scoring sheet on each of the projects. Scoring sheets are due back to me by Friday,
April 1, 2005.
Staff will review the turned in sheets and report back to you at the April 20, 2005, Board
Meeting.
Motion by Snell, seconded by Savage to adjourn meeting.
Approved: 6-0 (Salazar absent)
Meeting adjourned at 3:53 p.m.
Adjournment
The meeting was adjourned at 03:53 PM.
Approved :Attest:
_______________________________________________
Henry Carr - President Farley Snell - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, February 16, 2005
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, February 16, 2005
at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown,
Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr- President, John Kirby – Vice President , Joe Savage – Secretary , Farley Snell, Gabe Sansing,
Henry Boecker, Ricki Salazar
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows
EXECUTIVE SESSION: Call to Order
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
A.Section 551.087 Deliberation Regarding Economic Development Negotiations
Discussion of commercial or financial information that the City has received from a business
prospect that seeks to locate, stay, or expand in or near the City, and to deliberate any offers of
financial or other incentives to the business prospect. Mark Thomas
Return to Regular Session
Action from Executive Session (if needed)
B. Consideration and approval of the minutes from the regular meeting held January 19, 2005.
Paul Brandenburg
C. Discussion and possible action regarding the Project Progress Report and timelines
(including but not limited to items listed). Joel W eaver
Transportation Improvement Program Project Description Form
D. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report
for January 2005. Micki Rundell
E. Update to GTEC Board regarding the Reauthorization of Transportation Bill #21.
Tom Benz/Jim Briggs
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, February 16, 2005
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , February 16, 2005.
Board Members Present:
Henry Carr, Joe Savage, Farley Snell, Gabe Sansing (left at 2:45 p.m.), Henry Boecker, Ricki Salazar
Board Members Absent:
John Kirby
Staff Present:
Paul Brandenburg, Jana Kern, Joel Weaver, Laurie Brewer, Tom Benz, Ed Polasek, Mark Miller
OTHERS PRESENT:
Bob Mathis - Southwestern University
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows
Meeting Called to order by Carr @ 2:00 p.m.
Item "A" was pulled from the agenda. Went into regular session.
EXECUTIVE SESSION: Call to Order
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
A.Section 551.087 Deliberation Regarding Economic Development Negotiations
Discussion of commercial or financial information that the City has received from a business
prospect that seeks to locate, stay, or expand in or near the City, and to deliberate any offers of
financial or other incentives to the business prospect. Mark Thomas
Item pulled from agenda
B. Consideration and approval of the minutes from the regular meeting held January 19, 2005.
Paul Brandenburg
Discussion: None
Action: Motion by Sansing, seconded by Savage to approve the minutes as written.
Approved 6-0 (Kirby Absent)
C. Discussion and possible action regarding the Project Progress Report and timelines
(including but not limited to items listed). Joel W eaver
Transportation Improvement Program Project Description Form
Discussion: Weaver presented item.
Southeast Arterial 1: More information will be forth coming in Item "E" on this agenda. We have
revisited the entire alignment on the project. The initial constraints on this project have changed
we are currently looking at realigning CR 110 as it comes in and connects to the inner loop
making it continuous. We have given us a safer alignment and more cost effective alignment.
Tasus Way: Contractor is doing a great job on this project. We have encountered a minor issue.
The traffic guard rail (standard "W" rail) that was spec'ed and approved by TxDot. After revisiting
this TxDot has requested that we change to different type of railing. The railing that TxDot is
requesting is a much safer type of railing. With this change their will be about a 6 week delay
in ordering and receiving the new rail. We will not take the old railing down until we have the
new railing in place.
State Hwy 29: A pre-construction meeting was held on February 10, 2005, with TxDot & Austin
Bridge & Road, the presented their preliminary schedule which has them finishing in December
2005. There is one utility issue - Round Rock Raw W ater Line - which has to be removed. Round
Rock crews are in the process of doing this. They have run into some weather delays but plan on
being finished with in the next 10 - 15 days. Once this is complete Austin Bridge & Road will be
able to start. This puts them about 2 week behind but still plan on finishing in December.
Benz update the board on the frontage road from SH 29 to Leander: TxDot is doing this for us
and we just the 60% design plans today.
Transportation Improvement Plan (tip): Polasek/Benz presented this item: The form that is
in your packet is the red line copy - items that have been deleted has been mark through. Items
that have been added to the form are underlined. For example: On page C-3 Section 6 Non-OTP
Economic Development Project. This is new.
The form that was passed out is a sample of what a filled out form would look like.
One of these forms would be fill out for each projected. Then be evaluated.
With this new format we will be have better understanding of the cost of a project (pg C-4).
Campo: Polasek presented update: Draft of the 2030 plan. Campo will be holding a public
meeting Tuesday Feb. 22, 2005 from 6:00 - 8:00 p.m. @ The Chamber of Commerce. All
of our roads that were in our thoroughfare are included in Campo's draft plan.
Action: None
D. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report
for January 2005. Micki Rundell
Discussion: Brewer presented the item. Revenues are two months in arrears. December
numbers were not available until this week so we did not have time to get them on this report.
Sales tax for December were very good - around 12% more than the prior years.
Action: None
E. Update to GTEC Board regarding the Re-authorization of Transportation Bill #21.
Tom Benz/Jim Briggs
Discussion: Benz presented the item. The City of Georgetown was asked to prepare some
transportation project evaluation forms for Congressman Carter's office. We reviewed all the
information and two projects were submitted - Southeast Arterial 1 and Southwest Bypass -
we are asking $5,000,000.00 for each project. One of the reasons these projects were
selected was the City of Georgetown had and opportunity to submit them and get them in the
hat for possible selection.
Mr. Brandenburg mention the meeting that he and Mr. Briggs had with Congressman
Carter at his office. We were able to discuss both projects. Congressman Carter had no
problems with either of these projects especially when he saw that we either had matching
funds or City participation. Congressman Carter is pleased with our progress.
Action: None
Motion by Savage, seconded by Salazar to adjourn meeting.
Approved 5-0 (Kirby absent, Sansing left @ 2:45 p.m.)
Adjournment
The meeting was adjourned at 02:50 PM.
Approved :Attest:
_______________________________________________
Henry Carr - President Joe Savage - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, January 19, 2005
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, January 19, 2005 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr- President, John Kirby – Vice President , Joe Savage – Secretary , Farley Snell, Gabe Sansing,
Henry Boecker, Ricki Salazar
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows
A. Consideration and approval of the minutes of the regular meeting held November 17, 2004
(No meeting was held in December, 2004). Paul Brandenburg
B. Discussion and possible action regarding the Project Progress Report and timelines (including
but not limited to items listed). Joel Weaver
C. Consideration and possible recommendation to approve an amendment to the contract between
Kasberg, Patrick and Associates, L.L.P. and the city of Georgetown in the amount of
$76,000.00 for professional services related to the Final Design and construction phase of
the Rivery Boulevard to Highway 29 connector. Mark Miller/Jim Briggs
D. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report
for December 2004. Micki Rundell
E. Discussion and possible action on contracting for Overall Transportation Plan modeling
and technical support. Ed Polasek/Tom Benz
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, January 19, 2005
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , January 19, 2005.
Board Members Present:
Henry Carr, Gabe Sansing, Henry Boecker, John Kirby, Ricki Salazar, Joe Savage, Farley Snell
Board Members Absent:
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Micki Rundell, Laurie Brewer, Joel Weaver, Mark Miller, Ed
Polasek, Tom Benz, Terri Calhoun,
OTHERS PRESENT: Bob Mathis - Southwestern University, David Patrick - Kasberg, Patrick &
Associates L.L.P.
Minutes
Regular Meeting
Called to order by Carr 2:03 p.m.
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows
A. Consideration and approval of the minutes of the regular meeting held November 17, 2004
(No meeting was held in December, 2004). Paul Brandenburg
Discussion: None
Action: Motion by Kirby, seconded by Savage to approve the November 17, 2004 minutes as
written.
Approved 7 - 0
B. Discussion and possible action regarding the Project Progress Report and timelines (including
but not limited to items listed). Joel Weaver
Discussion: Weaver presented the item.
Southeast Arterial 1: Meeting with some of the individual property owners to go over some of
their issues and concerns. We are trying to work solutions before we get into right of way
acquisitions. Engineering is about 50% complete. We don't want to start the final engineering
phase until we have the alignment set in stone.
Tasus Way: Under construction. Sub grade is complete and we are starting to apply base.
Southwest By-Pass: We hit a couple of environmental issues in the northern quadrant. We
are looking into shifting the alignment slightly due to caves.
Rivery/HWY 29 Connector: Preliminary engineering is complete, we are waiting on Texas
Historical Commission for their response. Alignment is set for this project.
HWY 29: We are still planing to give notice to proceed in February. TxDot will give the notice,
since they are the lead on this project.
Action: None
C. Consideration and possible recommendation to approve an amendment to the contract between
Kasberg, Patrick and Associates, L.L.P. and the city of Georgetown in the amount of
$76,000.00 for professional services related to the Final Design and construction phase of the
Rivery Boulevard to Highway 29 connector. Mark Miller/Jim Briggs
Discussion: Miller presented the item. Preliminary was brought to this board in May '04.
alignment has been determined and stacked. At this time we are ready finalize design and
start construction phase. Q by Boecker: Is the final right of way alignment secured? A by Miller:
No. We are now at the point where we can start getting them secured.
Action: Motion by Snell, seconded by Sansing to approve the expenditure of $76,000.00 for
professional services to Kasberg, Patrick and Associates, L.L.P.
Approved 7 - 0
D. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report
for December 2004. Micki Rundell
Discussion: Rundell presented the monthly financial report. Sales tax appears to be higher
than what we budgeted for.
Action: None
E. Discussion and possible action on contracting for Overall Transportation Plan modeling
and technical support. Ed Polasek/Tom Benz
Discussion: Polasek presented item. We have choose Wilber Smith Associates (WSA)
because they are very familiar with the model, they also know all of the projects. They
have a good background of what is happening here in Georgetown. There are three
elements of the contract. GTEC Board is only responsible for element one & three.The
first element will be the program project analysis (the scoring sheets). The second element
is the travel impact analysis (TIA) this is out side of the GTEC realm but we will be able to
use it on an on call basis for TIA reviews. The third element will be travel demand model
maintenance. We will take the model and update the known positions.
Action: Motion by Sansing, seconded by Boecker to approval contract with Wilber Smith
Associates in the amount of $35,000.00
Approved 7 - 0
Motion by Kirby, seconded by Salazar to adjourn meeting.
Approved 7 - 0
Adjournment
The meeting was adjourned at 02:41 PM.
Approved :Attest:
_______________________________________________
Henry Carr Joe Savage