HomeMy WebLinkAboutGTEC_Agenda&Minutes_2006Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, November 15, 2006
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, November 15, 2006
at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr - President, Joe Savage - Vice President, Farley Snell - Secretary, Paul Brandenburg - General
Manger, Micki Rundell - Finance Director, Pat Berryman, Gabe Sansing, Henry Boecker, Ricki Salazar
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President ,
a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant
City Manager, or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code
Chapter 551, and are subject to action in the Regular Session that follows.
Consideration and approval of the minutes from the regular meeting held October 18, 2006. -- Paul E. A.
Brandenburg
Discussion and possible action regarding the Project Progress Report and timelines (including but not B.
limited to items listed). -- Joel Weaver/Tom Benz
Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for C.
September 2006. -- Micki Rundell
Consideration and possible action to authorize the payment of $30,000 to Lone Star Appraisals & D.
Realty, Inc. for appraisal services in connection with the acquisition of right-of-way and easements
for the Southeast Arterial One roadway project. -- Terri Calhoun
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall , 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, November 15, 2006
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , November 15, 2006.
Board Members Present:
Henry Carr - President, Joe Savage - Vice President, Farley Snell - Secretary, Paul Brandenburg -
General Manger, Gabe Sansing, Henry Boecker, Pat Berryman arrived at 2:21 p.m.
Board Members Absent:
Ricki Salazar, Micki Rundell
Staff Present:
Jim Briggs, Jana Kern, Joel Weaver, John Aldridge , Tom Benz, Terri Calhoun, Joe Lara
Others Present:
Kim Molnar - Citizen
Minutes
Regular Meeting
Regular GTEC Meeting called to order by Henry Carr on Wednesday , November 15,
2006 at 2:03 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the President, a Board Member, the City Manager in his capacity as General
Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any
purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows.
Consideration and approval of the minutes from the regular meeting held October A.
18, 2006. -- Paul E. Brandenburg
Discussion: None
Action: Motion by Savage, seconded by Sansing to approve minutes as written.
Approved 5-0 (Ricki Salazar & Pat Berryman absent)
Discussion and possible action regarding the Project Progress Report and timelines B.
(including but not limited to items listed). -- Joel Weaver/Tom Benz
Discussion: Weaver apologized for not having the printed reports - due to a
computer glitch all of the reports were lost. Weaver is in the process of recreating
these reports. The Board wished to discuss Wolf Ranch Parkway.
Wolf Ranch Parkway: The road is being paved today with the final course of
asphalt. Stripping and signage will begin on Nov. 16, 2006. Road will be open to the
public on Monday Nov. 20, 2006. Mr. Boecker asked if there is a lot of stripping and
signage that needs to be completed prior to letting vehicles on the road? Weaver
stated that there is a lot more required stripping than signage , but it is about a one
day job for United Rentals.
Ribbon Cutting for Wolf Ranch Parkway will be combine with the Grand Opening of
City Lights Theaters.
Jana Kern pulled up last months projects and discussed them with Weaver here are
the updates for those projects:
I35 Frontage Road: Beams set on the bridges are complete. They are scheduled to
begin setting bridge deck panels next week. Contractor still states that they are
about thirty days ahead of schedule.
Lakeway Overpass: No change on this project. Still looking at a September 2007
letting date.
SE 1 Project: We are waiting for the review to be completed. The State has
contracted with an Engineer to do an assessment.
Park Central: Had a 60% plan review with Chiang, Patel & Yarby (CP&Y) on
November 15, 2006. CP&Y are making the changes to the plans. Planning on taking
bids for this project in January 2007.
Action: None
Presentation of Georgetown Transportation Enhancement Corporation monthly C.
financial report for September 2006. -- Micki Rundell
Discussion: Joe Lara presented the monthly financial report . Snell asked about the
$25,882.40 that is under the YTD Encumber column on page 4. Lara was not exactly
sure where that figure came from. He informed the Board that he would get more
information about this figure and discuss it at the next Board meeting.
Action: None
Consideration and possible action to authorize the payment of $30,000 to Lone Star D.
Appraisals & Realty, Inc. for appraisal services in connection with the acquisition of
right-of-way and easements for the Southeast Arterial One roadway project. -- Terri
Calhoun
Discussion: Calhoun presented this item. Staff is seeking authorization for payment
of $30,000.00 for invoices which were inadvertently paid directly to Lone Star
Appraisals & Realty, Inc.
Action: Motion by Snell, seconded by Savage to authorize payment in the amount of
$30,000.00 to Lone Star Appraisals & Realty, Inc.
Approved 5-0 (Salazar & Berryman absent)
Pat Berryman arrived at 2:21 p.m.
Motion by Sansing, seconded by Savage to adjourn meeting.
Approved 6-0 (Salazar absent)
Adjournment
The meeting was adjourned at 02:22 PM.
Approved :Attest:
_______________________________________________
Board Member Name Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, October 18, 2006
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, October 18, 2006 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr - President, Joe Savage - Vice President, Farley Snell - Secretary, Paul Brandenburg - General
Manger, Micki Rundell - Finance Director, Pat Berryman, Gabe Sansing, Henry Boecker, Ricki Salazar
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the President, a Board Member, the City Manager in his capacity as General
Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any
purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows.
Consideration and approval of the minutes from the regular meeting held September 20, A.
2006. -- Paul E. Brandenburg
Discussion and possible action regarding the Project Progress Report and timelines B.
(including but not limited to items listed). -- Joel Weaver /Tom Benz
Presentation of Georgetown Transportation Enhancement Corporation monthly financial C.
report for September 2006. -- Micki Rundell
Consideration and possible action to approve a resolution of support for the 501 S. Austin D.
Ave. project. -- Tom Yantis
Consideration and possible action to approve a performance agreement between GTEC and E.
Tamiro Ventures, Ltd. for the 501 S. Austin Ave. project and recommend approval of the
agreement by the City Council. -- Tom Yantis
Discussion and possible action on contracting for Overall Transportation Plan modeling F.
and technical support. -- Edward G. Polasek, AICP
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, October 18, 2006
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , October 18, 2006.
Board Members Present:
Henry Carr - President, Joe Savage - Vice President, Farley Snell - Secretary, Paul Brandenburg -
General Manger, Micki Rundell - Finance Director, Gabe Sansing, Ricki Salazar
Board Members Absent:
Henry Boecker Pat Berryman
Staff Present:
Jim Briggs, Tom Yantis, Jana Kern, Joe Lara, Tom Benz, Ed Polasek, Jordan Maddox, John Aldridge ,
Mark Miller
Minutes
Regular Meeting
Regular meeting called to order by Mr. Henry Carr on Wednesday, October 18, 2006 at 2:00 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President ,
a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant
City Manager, or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code
Chapter 551, and are subject to action in the Regular Session that follows.
Consideration and approval of the minutes from the regular meeting held September 20, 2006. -- A.
Paul E. Brandenburg
Discussion: None
Action: Motion by Savage, seconded by Sansing to approve the minutes as written.
Approved 5-0 (Henry Boecker & Pat Berryman absent)
Discussion and possible action regarding the Project Progress Report and timelines (including but not B.
limited to items listed). -- Joel Weaver/Tom Benz
Discussion: John Aldridge presented the monthly updates .
Southeast Arterial I : The survey and staking the route has been completed. The geotechnical,
environmental and archeological testing has been complete. Final design is about 50% complete. Snell
inquired if any of the right of ways been secured, Briggs stated that there are no right of ways
secured.
Wolf Ranch Parkway : All sub-grade fill has been installed and tested. The base course installation
began on Oct. 9, 2006. All of the utility installation is complete. Still on schedule to open road to the
public by mid/end of November.
South Bound IH 35 Frontage Road (SH29 to FM 2243): Excavation continues on the south end. The
beam setting was scheduled for Oct. 17 through Oct. 19 but due to the weather this been pushed back
a few days. Even with this delay the contractor is still ahead of schedule.
SH29 go RR 2243 & RR2243 to Blue Spring: Discussion is ongoing with the State and County about
cost sharing.
Lakeway Drive Overpass : Utility locations are still being verified. TxDOT is still looking at the Sept.
2007 letting date.
Park Central Blvd : Preliminary engineering is complete. Final design should be completed sometime
in December 2006.
Action: None
Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for C.
September 2006. -- Micki Rundell
Discussion: Rundell presented the monthly financial report. Rundell reminded the Board members
that the report given today is two months in arrears. Fiscal year end report will be presented to the
GTEC Board at the December 2006 meeting.
Action: None
Consideration and possible action to approve a resolution of support for the 501 S. Austin Ave. D.
project. -- Tom Yantis
Discussion: Yantis presented this item. This is the formal resolution for the 501 S. Austin Ave.
project. GTEC approved the funding for this project at the May 17, 2006 board meeting.
Action: Motion by Sansing, second by Savage to approve the resolution of support for the 501 S.
Austin Ave. project.
Approved 5-0 (Boecker & Berryman absent)
Consideration and possible action to approve a performance agreement between GTEC and Tamiro E.
Ventures, Ltd. for the 501 S. Austin Ave. project and recommend approval of the agreement by the
City Council. -- Tom Yantis
Discussion: Yantis presented this item. The owner of this project has committed to create 23 full time
primary jobs on this site. The agreement calls for construction to commence no later than March 1,
2007 and a construction completion date no later than December 31, 2008. It was asked what happens
if the developer fails to meet these dates . Yantis stated that in Section 7 of the agreement: Failure to
Comply with Project Schedule: "...It is agreed that, if the Owner does not complete the construction
of the project in accordance with the approved plans and specifications and the project schedule, then
GTEC will have no obligation to pay Owner the cost reimbursement for the owner constructed public
improvements for the project, and Owner shall return to GTEC any cost reimbursement it may have
received for the owner constructed public improvements for the project." Snell asked what will
happen if this project does not create the 23 full time jobs. Yantis stated that if the developer fails to
create the stated number of jobs there is a penalty clause that states the developer will pay, to GTEC,
$1,000.00 per job that was not created.
Action: Motion by Snell, second by Sansing to approve the performance agreement between GTEC
and Tamiro Ventures, Ltd. for the 501 S. Austin Ave. project.
Approved 5-0 (Boecker & Berryman absent)
Discussion and possible action on contracting for Overall Transportation Plan modeling and technical F.
support. -- Edward G. Polasek, AICP
Discussion: Polasek presented this item. As part of the Overall Transportation Plan (OTP) the GTEC
Board, along with the City of Georgetown, receives a transportation model for the Transportation
Improvement Program (TIP) criteria. This criteria is used to evaluate the existing road network and
future projects. Polasek told the Board that the forms need to be completed for the GTAB Board by
January 2, 2007. Because of this due date, this contract needs to be moved forward as quickly as
possible.
Looking at the financial impact, task one & three will be GTEC tasks and task two will become a
GTAB task. The City dollars will be coming from the General Fund.
Action: Motion by Salazar, second by Savage to approve the contract amendments for Overall
Transportation Plan modeling and technical support.
Approved 5-0 (Boecker & Berryman absent)
Motion by Sansing second by Salazar to adjourn meeting.
Approved 5-0 (Boecker & Berryman absent )
Adjournment
The meeting was adjourned at 02:21 PM.
Approved :Attest:
_______________________________________________
Henry Carr - President Farley Snell - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, September 20, 2006
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, September 20, 2006
at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown,
Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr - President, Joe Savage - Vice President, Farley Snell - Secretary, Paul Brandenburg - General
Manger, Micki Rundell - Finance Director, Pat Berryman, Gabe Sansing, Henry Boecker, Ricki Salazar
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President ,
a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant
City Manager, or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code
Chapter 551, and are subject to action in the Regular Session that follows.
Consideration and approval of the minutes from the regular meeting held July 19, 2006. -- A.
Paul E. Brandenburg
Discussion and possible action regarding the Project Progress Report and timelines B.
(including but not limited to items listed). -- Joel Weaver /Tom Benz
Presentation of Georgetown Transportation Enhancement Corporation monthly financial C.
report for August 2006. -- Micki Rundell
Discussion and possible action to approve the 2006/07 Interlocal Service Agreement D.
between GTEC and the City for administrative services , Micki Rundell, GTEC Finance
Manager
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, September 20, 2006
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , September 20, 2006.
Board Members Present:
Henry Carr- President, Joe Savage – Vice President , Farley Snell – Secretary, Paul Brandenburg –
General Manager, Micki Rundell – Finance Manager, Gabe Sansing, Ricki Salazar
Board Members Absent:
Pat Berryman, Henry Boecker
Staff Present:
Joel Weaver, John Aldridge , Joe Lara, Laura Wilkins, Jim Briggs, Tom Benz
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President ,
a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant
City Manager, or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code
Chapter 551, and are subject to action in the Regular Session that follows.
CALL TO ORDER AT
Meeting Called to order by Mr. Henry Carr, on Wednesday, September 20, 2006 at
2:00 p.m.
Consideration and approval of the minutes from the regular meeting held July 19, 2006. -- A.
Paul E. Brandenburg
DISCUSSION: NONE
ACTION: Motion by Sansing, second by Snell to accept as written.
APPROVED 5-0 (Pat Berryman and Henry Boecker absent)
Discussion and possible action regarding the Project Progress Report and timelines B.
(including but not limited to items listed). -- Joel Weaver /Tom Benz
DISCUSSION: Updates presented by Weaver
IH 35 Frontage - Continue excavation on south end of project; bend caps complete and
poured; set beams mid-October (as of Friday's info.) Joel will get with Keith Hutchinson as
we get closer and put out a press release - TxDOT wants to shut down the two west lanes
on the Interstate to rig and swing the beams from the interstate (this will be a night time
project).
Lakeway Drive Overpass - Had a second utility coordination meeting in August with
TxDOT and CPY. Still waiting to receive some of the drawings from CPY - have the
locations and are in the process of verifying locations and any necessities for re-locating
any utilities. September 7, 2007 is still the anticipated bid letting date.
Wolf Ranch Parkway - Slow down due to rain. Contractor still says they will be done with
project on time. December 1, 2006 is the substantial completion date - final completion in
January, 2007. All ROW excavation and subgrades - complete. Base course has not begun -
delayed due to rain until next Monday , September 25. All Utilities are in and the main
excavation is complete. Question from Snell will the road be open by Thanksgiving? -
Answered by Weaver it looks favorable - but will not promise at this time . Chasco says that
they will complete on time (December 1) - but they are going to try to have open by
Thanksgiving.
Southwest Bypass - Project B and C - Discussions still on-going with the State for the
pass-through tolling portion. County Bond Program - this project did make the final cut as
far as what was voted on to include in the grant that the County will take to the voters.
Approximately $15 million is the latest estimate. Question from Snell - pass through toll
piece is to be included. Answered by Brandenburg TxDOT original study showed that it
was not eligible which means it will be December now which we had hoped to leverage the
money - but that changes our plans . That is why it is very important that we work with the
County on their bond program and that their bond program to give us at least that money
there. Jim stays in contact with bob Daigh at the State to press this issue . Comment from
Briggs - the consultant came with information that the state would like to see us move
forward in some way. Jim reviewed speed and traffic numbers in the area from Churchill
Farms over to IH 35 and back. Roughly 4,200 cars per day - including return trips.
Indicates that for the most part traffic in this area is commuter traffic. Only about 200 cars
stay in the area the other 4,000 are just passing through. This is working as a bypass.
Question from Carr - what did they think it was functioning as? Did they not read the data.
Answered by Briggs - they did not previously have the data - they just thought it was
probably functioning as a local roadway - but the data is clear that the road is working as a
bypass.
Southeast Arterial 1: Geotechnical , environmental and archaeological testing are
complete. Graphic design is complete. Vertical and horizontal alignment are complete.
Geometry of elevated structures at the intersection of Interloop and under way. Final
design is about 55% complete. We did take delivery on meets and bounds for the
right-of-way this past week. Aldridge is reviewing. There are a few minor changes to
make to verbiage and then we will begin securing the right-of-way.
Not included in packet - just got from CPY late - Park Central Blvd. off of Westinghouse
Rd. We do have a engineer's time line on this now. They are beginning with design
(geotechnical and survey) on their end. They plan to be ready to advertise for construction
in January, 2007 - receiving bids in March, 2007 and then award of bid in April, 2007 with
completion of construction in August, 2007. This is a basic timeline and we see some areas
where we can shorten if needed. Comment from Sansing - needs to be much shorter.
Weaver responded that he agrees - we did get the contract to them and they just sent this to
us. Basically, what they did is took original proposal and pushed out some of the dates and
we have not had time to discuss yet to shorten advertising from three months to a month,
etc. We will tweak these things - but just wanted to give the Board a heads up since we just
got the information back. Question from Carr - have we already awarded the contract?
Answered by Weaver - yes we have. Question from Carr - too late to take back? Answered
by Briggs these changes will be easily made internally and that is why we have Weaver and
Aldridge to manage these items. Aldridge stated that staff is scheduled to meet with CPY
soon and they will handle it. Question from Snell - will we need to dig it up and replace?
Answered by Benz - we will have to evaluate - but road is basically falling apart - we will
evaluate the subgrade too.
ACTION: NONE
Presentation of Georgetown Transportation Enhancement Corporation monthly financial C.
report for August 2006. -- Micki Rundell
DISCUSSION: Rundell presented the report. We are 81% of revenues this year as
compared to 73% at the same time last year. Page 5 - history report. For the year 26.1%
ahead of where we were last year.
ACTION: NONE
Discussion and possible action to approve the 2006/07 Interlocal Service Agreement D.
between GTEC and the City for administrative services , Micki Rundell, GTEC Finance
Manager
DISCUSSION: Rundell presented the item. Administrative Services contract - 12,100/mo.
Bylaws - we will be bringing updates to the Bylaws later this year.
ACTION: Motion by Snell, second by Savage to approve.
APPROVED 5-0 (Berryman and Boecker absent)
Discussion before the vote - Question from Sansing. Are the rates different from last year?
Answered by Rundell - no, they are the same. Does that fact that there is now a
Transportation Advisory Board affect the amount of money that we anticipate spending
overall versus last year? Answered by Rundell - We did use some of the Transportation
Planning money and moved it to the General Fund and it is now a part of the GTAB
budget. Comment from Brandenburg - After we go one full year in GTAB we will be able
to see how much money we are using or not using and that is why this amount could
possibly go down in future years.
Motion to adjourn by Sansing, second by Salazar.
APPROVED (Berryman and Boecker absent)
Adjournment
The meeting was adjourned at 02:18 PM.
Approved :Attest:
_______________________________________________
Henry Carr - President Farley Snell - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, July 19, 2006
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, July 19, 2006 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr- President, Joe Savage – Vice President , Farley Snell – Secretary, Paul Brandenburg – General
Manager, Micki Rundell – Finance Manager, Gabe Sansing, Henry Boecker, Ricki Salazar, Pat Berryman
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the President, a Board Member, the City Manager in his capacity as General
Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any
purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows.
PUBLIC HEARING
PUBLIC HEARING CALLED TO ORDER
Public hearing by the Georgetown Transportation Enhancement Corporation A.
(GTEC) regarding the expenditure of 4B sales taxes for the proposed 2006/07 GTEC
transportation improvement plan. Micki Rundell/Paul Brandenburg/Jim Briggs
REGULAR MEETING CALLED TO ORDER
Consideration and approval of the minutes from the regular meeting held June 21, B.
2006. Paul Brandenburg
Discussion and possible action regarding the Project Progress Report and timelines C.
(including but not limited to items listed). Joel Weaver/Tom Benz
Presentation of Georgetown Transportation Enhancement Corporation monthly D.
financial report for May 2006. Micki Rundell
Discussion and possible action to adopt the 2006/07 proposed GTEC Budget. Micki E.
Rundell.
EXECUTIVE SESSION: Called to Order
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Sec.551.087 Economic Development NegotiationsF.
Presentation, consideration and possible action regarding an economic development
project. Mark Thomas
Return to Regular Session: Action from Executive Session if
nescessary.
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, July 19, 2006
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , July 19, 2006.
Board Members Present:
Henry Carr - President, Joe Savage - Vice President, Farley Snell - Secretary, Gabe Sansing, Henry
Boecker
Board Members Absent:
Paul Brandenburg - General Manger, Micki Rundell - Finance Director, Ricki Salazar, Pat Berryman
Staff Present:
Jim Briggs, Jana Kern, Tom Benz, Mark Thomas, Joe Lara, Ed Polasek, Tom Yantis, Terri Calhoun,
Jordan Maddox,
Others Present
Ellen Huges, Kim Molnar & Don Padfield - Citizen, Rafael Mittlefehldt -Williamson County Sun
Minutes
Regular Meeting
NOTE: While listening to the tape it was discovered that parts of the tape are bad.
Regular meeting called to order by Mr. Carr at 2:05 p.m. At this time we will move into the
Public hearing.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member , the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager , or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session
that follows.
PUBLIC HEARING
PUBLIC HEARING CALLED TO ORDER
Public Hearing Called to order by Mr. Carr at 2:06 p.m.
A. Public hearing by the Georgetown Transportation Enhancement Corporation (GTEC)
regarding the expenditure of 4B sales taxes for the proposed 2006/07 GTEC
transportation improvement plan -- Micki Rundell/Paul Brandenburg/Jim Briggs
Discussion: Staff presented a brief overview for each of the five projects. When the
presentations where completed Mr. Carr opened the meeting up for Public Comments
and stated that each person is limited to five minutes.
Ms. Ellen Huges: Property owner. Her main interest was to see if there were any
changes in the road. She said that it seems like every month or so she gets a different
map. With the widening on the loop, she is concerned about how she is going to get in
and out of her property if this is going to be a controlled access road. She could not tell
how these roads were going to go and that if the loop was going down to the railroad
track. She indicated that this was her concern and that it still sounds iffy on how some
of this is going to go through.
Mr. Carr asked if there was anyone else wishing to speak. There were no other
speakers. The Public Hearing closed at 2:19 p.m.
REGULAR MEETING CALLED TO ORDER
Returned to Regular Meeting @ 2:20 p.m.
B.Consideration and approval of the minutes from the regular meeting held June 21, 2006
-- Paul Brandenburg
Discussion: None
Action: Motion by Snell, second by Savage to approve the minutes as written.
Approved 5-0 (Ricki Salazar & Pat Berryman absent)
C.Discussion and possible action regarding the Project Progress Report and timelines
(including but not limited to items listed) -- Joel Weaver /Tom Benz
Discussion: Benz presented the monthly project report:
SH 29 Rehab.: The walk through was done on 7/12/06 for the City's portion.
Southbound IH 35 Frontage Rd. (SH29 to FM 2243): Excavation continues on the south
end of the project, the columns are about 90% complete, and the contractor is about four
weeks ahead of schedule.
Lakeway Dr. Overpass: Plans are being prepared .
SE Arterial 1: Geotechnical, environmental and archeological testing complete.
Wolf Ranch Parkway: Under construction sub-grade is complete, all utility trenching
has been excavated.
Southwest Bypass #14b & 14c: Discussion ongoing with State (pass through Toll) and
County (Bond program about cost sharing on this project).
County Bond Committee update: Project request forms were delivered to the County
for all of the projects that GTEC has selected. The bond committee has expressed
interest in projects for Precinct 3 and requested more information on the Southwest
Bypass and Northwest Blvd. overpass to 971. City Staff will be making a presentation to
the Bond committee on July 24, 2006 on these projects.
Action: None
D.Presentation of Georgetown Transportation Enhancement Corporation monthly
financial report for May 2006 -- Micki Rundell
Discussion: Joe Lara presented this item for Micki Rundell .
Action: None
E.Discussion and possible action to adopt the 2006/07 proposed GTEC Budget -- Micki
Rundell.
Discussion: Joe Lara presented this item for Micki Rundell . The proposed 06/07 GTEC
budget includes the projects identified for funding at the 6/21/06 GTEC meeting, along
with administrative costs, as well as total funding requirements. The 5-year Pro-forma
is only a projection, and should only be used for analytic purposes.
Action: Motion by Snell, second by Sansing to adopt the 2006/07 proposed GTEC
Budget as stated on page E1.
Amendment #1 by Snell to add project 14b-Southwest Bypass in the amount of
$930,000.00, and Park Central Boulevard in the amount of $475,000.00, seconded by
Sansing.
Motion and Amendment #1 Approved 5-0 (Salazar and Berryman absent)
Recessed for Executive Session at 2:39p.m.
EXECUTIVE SESSION:
Executive Session called to order by Mr. Carr at 2:40 p.m.
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas
Codes, Annotated, the items listed below will be discussed in closed session and are subject
to action in the regular session that follows.
F.Sec.551.087 Economic Development Negotiations
Presentation, consideration and possible action regarding an economic development
project --Mark Thomas
Discussion on tape.
Return to Regular Session: Action from Executive Session if necessary.
Returned to Regular Session at 2:49p.m.
No action needed for Item F.
Motion by Sansing, seconded by Snell to adjourn meeting.
Adjournment
The meeting was adjourned at 02:50 PM.
Approved :Attest:
_______________________________________________
Henry Carr, President Farley Snell, Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, June 21, 2006
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, June 21, 2006 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr - President, Joe Savage - Vice President, Farley Snell - Secretary, Paul Brandenburg - General
Manger, Micki Rundell - Finance Director, Pat Berryman, Gabe Sansing, Henry Boecker, Ricki Salazar
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the President, a Board Member, the City Manager in his capacity as General
Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any
purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows.
Consideration and approval of the minutes from the regular meeting held May 17, A.
2006. Paul Brandenburg
Discussion and possible action regarding the Project Progress Report and timelines B.
(including but not limited to items listed). Joel Weaver/Tom Benz
Presentation of Georgetown Transportation Enhancement Corporation monthly C.
financial report for May 2006. Micki Rundell
Discussion and possible action regarding the adoption of the proposed GTEC project D.
list for 2006/07, along with the related supporting revenues as the proposed 2006/07
GTEC budget and setting a date for a public hearing on the proposed 2006/07 project
list. Micki Rundell
Consideration and possible action to amend the project budget for GTEC Project E.
DT4-1102 South Austin Avenue. Paul Brandenburg
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, June 21, 2006
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , June 21, 2006.
Board Members Present:
Henry Carr - President, Farley Snell - Secretary, Paul E. Brandenburg - General Manger, Micki Rundell -
Finance Director, Pat Berryman(Arrived at 2:15p.m.), Gabe Sansing, Henry Boecker, Ricki Salazar
Board Members Absent:
Joe Savage
Staff Present:
Jim Briggs, Jana Kern, Joel Weaver, Tom Benz, Joe Lara, Mark Miller, Terri Calhoun, Mark Thomas
Others Present:
Kim Molnar - Citizen
Minutes
Regular Meeting
Meeting called to order by Mr. Henry Carr @ 2:00 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the President, a Board Member, the City Manager in his capacity as General
Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any
purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows.
Consideration and approval of the minutes from the regular meeting held May 17, A.
2006. Paul Brandenburg
Discussion: None
Action: Motion by Snell, second by Sansing to approve the minutes as written.
Approved 5-0 (Savage absent & Berryman absent for this vote only)
Discussion and possible action regarding the Project Progress Report and timelines B.
(including but not limited to items listed). Joel Weaver/Tom Benz
Discussion: Weaver presented the current project updates.
SH 29 Rehab: Waiting on final walk through and punch list.
South Bound IH 35 Frontage Road (SH 29 to FM 2243): Excavation continues on the
south end of the project. Columns are about 90% complete. Flexible base installed on
the north end with Type "A" asphalt to be installed within the next two weeks.
Lakeway Drive Overpass: Nothing has changed since last time.
Southeast Arterial 1: Geotechnical, environmental, archeological testing,
topographic design, and vertical & horizontal alignment have been completed.
Geometry of elevated structures are underway. Final design is about 40% complete.
Wolf Ranch Parkway: Construction began on June 1, 2006. ROW cleared and
excavation to roadway sub-grade was completed on June 20, 2006. Utility
installation has begin and the pond excavation is ongoing. Completion date is
scheduled for December 1, 2006. The Board discussed the possibility of early
completion. It was mentioned that if more money would be required , we would
need to hold another public hearing informing the public of this expenditure. The
Board discussed the cost/benefits, but decided to leave it as is.
Southwest Bypass - SH 29 to RR 2243 and RR 2243 to Blue Springs: Discussion
ongoing with State (pass through Toll) and County (Bond committee) about cost
sharing on this project.
Action: None
Presentation of Georgetown Transportation Enhancement Corporation monthly C.
financial report for May 2006. Micki Rundell
Discussion: Rundell presented the monthly financial report for May 2006.
Action: None
Discussion and possible action regarding the adoption of the proposed GTEC project D.
list for 2006/07, along with the related supporting revenues as the proposed 2006/07
GTEC budget and setting a date for a public hearing on the proposed 2006/07 project
list. Micki Rundell
Discussion: Rundell presented the item. She told the Board that State law requires
the Corporation to approve a 5-year Transportation Improvement Plan (TIP). The
GTEC Bylaws and City Charter require that an annual budget also be adopted ,
along with a 5-year CIP. Once the GTEC budget is adopted, GTEC must hold a
public hearing prior to requesting City Council approval of the GTEC budget. The
public hearing requires published notice of the planned 2006/07 project list. From the
date the notice is published, the citizens have 60 days to contest and petition an
election on project expenditures, therefore, project funds can not be spent until after
the 60 day period.
Action: Motion by Snell, second by Sansing, to adopt the proposed GTEC projects
list for 2006/07, totaling $15,159,556.00 along with the related supporting revenues as
the proposed 2006/07 GTEC budget, and to set the Public hearing for July 19, 2006.
Motion Amendment #1: Amendment by Snell, second by Sansing to amend the
project list to include the increase of cost for the Wolf Ranch Parkway Project early
completion in the amount of $58,000 and keeping the same public hearing date of
July 19, 2006.
Amendment #1 Fails: 2-4 (Snell & Boecker for, Berryman, Sansing, Salazar, &
Carr opposed, Savage absent)
Original Motion Stands.
Approved 6-0 (Savage absent)
Consideration and possible action to amend the project budget for GTEC Project E.
DT4-1102 South Austin Avenue. Paul Brandenburg
Discussion: Brandenburg presented this item. He told the Board that on May 18,
2006 GTEC approved funding for this project in the amount of $156,000.00. On April
23, 2006 the City Council authorized the disbursement of the $156,000.00 when they
approved the Development Agreement. Subsequent to the original approval, the
developer requested that the budget be amended to include additional funds to
cover cost increases in the amount of $81,505.96. Staff has reviewed the request and
of the $81,505.96 only $35,777.54 is related to construction cost increases.
Action: Motion#1 by Sansing, to amend the project budget for GTEC Project
DT4-1102 South Austin Avenue for an additional amount of $35,777.54 and not the
requested amount of $81,505.96. Motion fails for lack of a second.
Motion #2 by Boecker, second by Snell, that no additional funds be granted on
project DT4-1102 South Austin Avenue.
Approved 5-1 (Sansing opposed, Savage absent)
Motion by Salazar, second by Sansing to adjourn meeting.
Adjournment
The meeting was adjourned at 03:30 PM.
Approved :Attest:
_______________________________________________
Henry Carr - President Farley Snell - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, May 17, 2006
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, May 17, 2006 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr- President, Joe Savage – Vice President , Farley Snell – Secretary, Paul Brandenburg – General
Manager, Micki Rundell – Finance Manager, Gabe Sansing, Henry Boecker, Ricki Salazar, John Kirby
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the President, a Board Member, the City Manager in his capacity as General
Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any
purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the regular Board A.
meeting April 19, 2006. Paul Brandenburg
Discussion and possible action regarding the Project Progress Report and timelines B.
(including but not limited to items listed). Joel Weaver/Tom Benz
Presentation of Georgetown Transportation Enhancement Corporation monthly C.
financial report for April 2006. Micki Rundell
Discussion and possible action regarding the adoption of the proposed GTEC project D.
list for 2006/07, along with the related revenues as the 2006/07 GTEC Budget. Laurie
Brewer/Micki Rundell
Consideration and possible action to determine project eligibility for Project DT5 - E.
501 S. Austin Ave., with direction to staff to include the project into the GTEC
budget. Tom Yantis
Certificate of Posting
I, Laura Wilkins, Deputy City Secretary for the City of Georgetown, Texas, do hereby certify that this
Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public
at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for
at least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Laura Wilkins, Deputy City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, May 17, 2006
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , May 17, 2006.
Board Members Present:
Joe Savage – Vice President , Farley Snell – Secretary, Paul Brandenburg – General Manager (arrived @
2:13 p.m.), Gabe Sansing, Henry Boecker, Ricki Salazar, John Kirby
Board Members Absent:
Henry Carr- President, Micki Rundell – Finance Manager
Staff Present:
Jim Briggs, Jana Kern, Tom Benz, Joel Weaver, Rachel Osgood, Terri Calhoun, Joe Lara, Laurie Brewer,
Ed Polasek, Mark Thomas, Tom Yantis,
OTHERS PRESENT
Trey McLendon - Williamson County Sun, Mary Louise Poquette - R.O.C.K., Kim Molnar - Citizen
Minutes
Regular Meeting
Meeting called to order by Joe Savage @ 2:00 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the President, a Board Member, the City Manager in his capacity as General
Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any
purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the regular Board A.
meeting April 19, 2006. Paul Brandenburg
Discussion: None
Action: Motion by Snell, seconded by Boecker to approve the minutes as written.
Approved 6-0 (Henry Carr absent)
Discussion and possible action regarding the Project Progress Report and timelines B.
(including but not limited to items listed). Joel Weaver/Tom Benz
Discussion: Weaver presented the project updates.
State HWY 29 Rehab: Work is still on going at 265 West (Wolf Ranch Parkway).
S. Bound IH 35 Frontage Road (SH29 - FM 2243): The focus has been to pour
columns on the Southside of the river. There have been some weather delays.
Completion date scheduled for Summer '07.
Lakeway Drive Overpass: TxDOT does not have plans ready to hand out.
Southeast Arterial 1: Minor changes to the design were made at the intersection of
Inner Loop & SE1.
Wolf Ranch Parkway: Pre-construction meeting was held on May 16, 2006.
Construction will begin June 1, 2006.
Southwest Bypass (SH 29-RR2243 & RR2243-Blue Spring): Staff is still waiting for
the final number to be assigned to the City by the Texas Historical Commission
(THC).
Action: None
Presentation of Georgetown Transportation Enhancement Corporation monthly C.
financial report for April 2006. Micki Rundell
Discussion: Brewer presented the monthly financial report.
Action: None
Discussion and possible action regarding the adoption of the proposed GTEC project D.
list for 2006/07, along with the related revenues as the 2006/07 GTEC Budget. Laurie
Brewer/Micki Rundell
Discussion: Brewer presented the proposed GTEC project list for FY 06/07.
Action: None
Consideration and possible action to determine project eligibility for Project DT5 - E.
501 S. Austin Ave., with direction to staff to include the project into the GTEC
budget. Tom Yantis
Discussion: Yantis/Polasek presented the project eligibility for project DT5 - 501 S.
Austin Ave. According to the project eligibility sheets that were received, all three
(3) questions were scored positively. Yantis informed the Board what the job
creation would be for this project. He also told the Board that the first two floors will
be dedicated to medical offices and that the third floor will be residential. He also
indicated that there will be additional phases that could include residential and
retail.
Action: Motion by Snell, seconded by Sansing, that the Georgetown Transportation
Enhancement Board, following guidelines provided by the City Attorney , find
Transportation Project numbered DT5-501 S. Austin Ave. eligible for 4B funding,
because it: (1) conforms to the ballot language establishing the sales tax; (2)
constitutes one or more costs authorized by statute; and (3) is one or more of the
types of project authorized by statute , documented by the GTEC Board Ranking of
Eligibility: Ranking Summary completed in May 2006. Also, direct staff to include
this project into the 06/07 budget.
Approval 6-0 (Carr absent)
Action: Motion by Snell, seconded by Sansing, to direct staff to roll-forward and
allocate in the 06/07 GTEC budget all remaining funds not previously committed
from the 05/06 "Economic Development Fund" to fund DT5-501 S. Austin Ave. in FY
06/07. These roll-forward funds will be in addition to the 25% revenues used to fund
the 06/07 "Economic Development Fund" line item in the 06/07 GTEC budget.
Approval 6-0 (Carr absent)
Motion by Salazar, seconded by Sansing to adjourn meeting.
Adjournment
The meeting was adjourned at 03:00 PM.
Approved :Attest:
_______________________________________________
Henry Carr - President Farley Snell - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, April 19, 2006
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, April 19, 2006 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr- President, Joe Savage – Vice President , Farley Snell – Secretary, Paul Brandenburg – General
Manager, Micki Rundell – Finance Manager, Gabe Sansing, Henry Boecker, Ricki Salazar, John Kirby
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the President, a Board Member, the City Manager in his capacity as General
Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any
purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows.
Consideration and approval of the minutes from the regular meeting held March 8, A.
2006. Paul Brandenburg
Discussion and possible action regarding the Project Progress Report and timelines B.
(including but not limited to items listed). Joel Weaver/Tom Benz
Presentation of Georgetown Transportation Enhancement Corporation monthly C.
financial report for March 2006. Micki Rundell
Consideration and possible action to approve a Project Agreement between the City and D.
GTEC. Micki Rundell
Consideration and possible action to approve a Sales Tax Remittance Agreement between E.
the City and GTEC. Micki Rundell
Discussion and possible action to review the new debt service requirements for the F.
refinanced GTEC debt related to Wolf Ranch. Micki Rundell
Discussion and possible action to determine project eligibility for a downtown economic G.
development project. Tom Yantis
Discussion and possible action on project scoring for 2006/07 GTEC TIP Process. Tom H.
Benz/Ed Polasek
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, April 19, 2006
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , April 19, 2006.
Board Members Present:
Henry Carr- President, Joe Savage – Vice President , Paul Brandenburg – General Manager, Micki
Rundell – Finance Manager, Ricki Salazar, John Kirby
Board Members Absent:
Farley Snell, Henry Boecker, Gabe Sansing
Staff Present:
Jim Briggs, Jana Kern, Tom Benz, Joel Weaver, Tom Yantis, Ed Polasek, Laurie Brewer, Trish Carls-City
Attorney, Terri Calhoun, Mark Thomas- EcoDevo
Minutes
Regular Meeting
Meeting called to order by Mr. Henry Carr @ 2:03 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President ,
a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant
City Manager, or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code
Chapter 551, and are subject to action in the Regular Session that follows.
Consideration and approval of the minutes from the regular meeting held March 8, 2006. Paul A.
Brandenburg
Discussion: None
Action: Motion by Salazar, seconded by Savage to approve the minutes as written.
Approved 3-0 (Farley Snell, Henry Boecker, & Gabe Sansing absent, Kirby abstained since
he was not at the last meeting)
Discussion and possible action regarding the Project Progress Report and timelines (including but not B.
limited to items listed). Joel Weaver/Tom Benz
Discussion: Weaver presented the Project Progress Reports:
State Highway 29 Rehab Project #2: Brickwork on medians is complete. The remaining work on
Wolf Ranch Parkway (CR 265) is underway with Ranger working on sub-grade for the main lanes &
driveways to Georgetown Supply . ABR plans to start the installation of Type A asphalt , curbs, and
gutters this month.
IH 35 Frontage Road (SH 29 to FM 2243) Project #3: Columns for the bents and abutment, on the
north side of river, are complete. Sub-grade made to the north and excavation work continues to the
south. This project going very well.
Lakeway Drive Overpass Project #10: This is a TxDOT project. TxDOT has not delivered any plans
for our review, so we can go out and look at our utilities.
Southeast Arterial 1 Project #12: Geotechnical, environmental & archeological tests underway.
Topographic design is complete. Vertical & horizontal alignment and the geometry of the elevated
structures are underway. There is an Open house set for May 17, 2006 that will begin after the GTEC
meeting. It will be from 4:00 - 7:00 p.m. in the foyer of the GMC Building.
Wolf Ranch Parkway Project #13: Ready to start construction on June 1, 2006.
Southwest Bypass - SH29 to RR 2243 Project #14b & RR 2243 to Blue Springs Project #14c: All
components of the document have been delivered. We are waiting on the Texas Historical
Commission (THC) to issue the final number for the Archeological component of the document. Carr
asked if the City knew where we stood on the money that was award to the City by Congress. Briggs
stated that money has been sent to the State. TxDOT received their notification and now they are
going through the process of allocating the funds.
Action: None
Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for A.
March 2006. Micki Rundell
Discussion: Rundell presented the monthly financial report.
Action: None
Consideration and possible action to approve a Project Agreement between the City and GTEC. Micki B.
Rundell
Discussion: Rundell presented the Project agreement to the Board.
Action: Motion from Kirby seconded by Savage to approve the Project Agreement between the City
and GTEC.
Approved 4-0 (Snell, Boecker & Sansing absent)
Consideration and possible action to approve a Sales Tax Remittance Agreement between the City C.
and GTEC. Micki Rundell
Discussion: Rundell presented the Sales Tax Remittance Agreement to the Board.
Action: Motion from Kirby , seconded by Salazar to approve the Sales Tax Remittance Agreement
between the City and GTEC.
Approved 4-0 (Snell, Boecker & Sansing absent)
Discussion and possible action to review the new debt service requirements for the refinanced GTEC D.
debt related to Wolf Ranch. Micki Rundell
Discussion: Rundell presented the new debt service requirements for the refinanced GTEC debt
related to Wolf Ranch/Simon. Rundell would like for this Board to agree to reserve the 53%, that
would normally go toward debt service for GTEC debt and be reserved for future debt payments.
GTEC will not be losing anything, and there is no down side for the City.
Action: Motion from Savage, seconded by Salazar to approve the new debt service requirements for
the refinanced GTEC debt related to Wolf Ranch.
Approved 4-0 (Snell, Boecker & Sansing absent)
Discussion and possible action to determine project eligibility for a downtown economic E.
development project. Tom Yantis
Discussion: Yantis presented this item. The location of this project is at 501 S. Austin Ave. This is a
mixed use redevelopment, along with a new construction project, that will consist of approximately
77,000 gross square feet of retail/office/residential The amount that we are asking GTEC for is
$531,710.00.
Action: The Board will need to fill out the eligibility sheets, and return them to Ed Polasek or Jana
Kern by May 5, 2006. We will bring the results to the May 16, 2006 Board meeting.
Discussion and possible action on project scoring for 2006/07 GTEC TIP Process. Tom Benz/Ed F.
Polasek
Discussion: Polasek presented the new eligible project list. There was lengthy discussion on the
placement of the projects and questions on funding. Full Version is on Tape.
Action: Motion by Salazar, seconded by Kirby to approve the overall list of Eligible Projects.
Approved 4-0 (Snell, Boecker & Sansing absent)
Motion by Salazar, seconded by Savage to adjourn the meeting
Adjournment
The meeting was adjourned at 02:55 PM.
Approved :Attest:
_______________________________________________
Henry Carr - President Farley Snell - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, March 8, 2006
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, March 8, 2006 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr- President, Joe Savage – Vice President , Farley Snell – Secretary, Paul Brandenburg – General
Manager, Micki Rundell – Finance Manager, Gabe Sansing, Henry Boecker, Ricki Salazar, John Kirby
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the President, a Board Member, the City Manager in his capacity as General
Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any
purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows.
EXECUTIVE SESSION: Call to Order
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Sec.551.071: Consultation with AttorneyA.
-Advice from attorney about pending or contemplated litigation and other
matters on which the attorney has a duty to advise the Board, including agenda
items and the following:
- Discussion and possible action relating to the SIMON Wolf Ranch PID
Assessment and the payment of same.
-Discussion of the Park Central Blvd. Performance Agreement
Return to Regular Session:
Consideration and possible action to appoint Board Officers in accordance with B.
Section 3.02 of the Georgetown Transportation Enhancement Corporation Bylaws.
Paul Brandenburg
Consideration and approval of the minutes from the regular meeting held February C.
15, 2006. Paul Brandenburg
Discussion and possible action regarding the Project Progress Report and timelines D.
(including but not limited to items listed). Joel Weaver/Tom Benz
Discussion and possible action regarding proposed processes for forwarding E.
Development Projects, Redevelopment Projects , Economic Development Projects
and the Transportation Improvement Plan (TIP) to the City Council for review and
approval - Paul E. Brandenburg
Presentation of Georgetown Transportation Enhancement Corporation monthly F.
financial report for January 2006 and February 2006. Micki Rundell
Update on the outstanding GTEC debt and upcoming budgeted bond issue. Micki G.
Rundell
To provide input on the 2006/07 budget process. Micki RundellH.
Consideration and possible recommendation to award a contract for the I.
construction of the Wolf Ranch Parkway project to Chasco Contracting of Round
Rock, Texas for the low base bid, plus alternate bid, for a total of $2,048,699.00 and to
approve a project budget of $2,200,00.00. Mark Miller
Consideration and possible action on a resolution of the Georgetown Transportation J.
Enhancement Corporation (GTEC) regarding the project relating to Park Central
Blvd. and the "Performance Agreement for Park Central Boulevard Project -Street
Upgrade," between GTEC and several businesses enterprises. Paul
Brandenburg/Mark Thomas
Project Eligibility Determination for 2006/07 Transportation Improvement Plan K.
Process. Edward Polasek/Thomas Benz
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, March 8, 2006
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , March 8, 2006.
Board Members Present:
Henry Carr- President, Joe Savage – Vice President , Farley Snell – Secretary, Paul Brandenburg –
General Manager, Micki Rundell – Finance Manager, Gabe Sansing, Henry Boecker, Ricki Salazar
Board Members Absent:
John Kirby
Staff Present:
Jim Briggs, Jana Kern, Tom Benz, Mark Miller, Ed Polasek, Mark Thomas, Laurie Brewer, Joe Lara,
Terri Calhoun,
OTHERS PRESENT: Trish Carls - City Attorney, Roger Caluette, Jan Lee, Kim Molnar, Julie Kirschman
- Citizens
Minutes
Regular Meeting
Meeting called to order by Mr. Carr at 2:00 p.m.
Carr stated that we would be Move to Item B
Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the President, a Board Member, the City Manager in his capacity as General
Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any
purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows.
Break taken at 3:13 p.m.
Returned from Break 3:19 p.m.
Went into Executive Session: 3:20
EXECUTIVE SESSION: Call to Order
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes ,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows .
Sec.551.071: Consultation with AttorneyA.
-Advice from attorney about pending or contemplated litigation and other
matters on which the attorney has a duty to advise the Board , including agenda
items and the following:
- Discussion and possible action relating to the SIMON Wolf Ranch PID
Assessment and the payment of same.
- Discussion of the Park Central Blvd. Performance Agreement
Return to Regular Session:
Back to Regular Session: at 4:11 p.m.
Simon Wolf Ranch PID Assessment
Action: Motion by Carr, second by Sansing to move that the Board agree to transfer
any excess of the 53% revenue to the City of Georgetown to repay Simon's current
assessment.
Carr stated that he wanted to wait until Snell had returned before we continued.
Discussion: Snell stated that he is against this. He said that it didn't sound right to
him. Boecker stated as long as they pay the interest then the additional cost to the
City and GTEC is not there. Brandenburg asked Rundell that if this doesn't pass,
then all you do is keep their share of their sales tax , correct? Rundell told him that
we would have to go back and look at that. She said that she would hold onto it as
long as we could, but we would have issues. Snell wanted to know how GTEC
would be repaid since the money that the City has taken out of its PID, was really
GTEC's money, where the sum of that money had to come from , it just did not show
up. Rundell said that if the GTEC Board and the City Council both agree, the City
would reimburse GTEC from this PID, which is actually the City, so GTEC would be
made whole, as far as a cash perspective. She said that what we have technically
done is move that assessment from GTEC to the City. The City actually uses the
money to invest. The 10% interest that would be earned, it would be repaid through
the excess 53% of sales tax generated at the Wolf Ranch Development that did not
pay debt service for years 2006, 2007 & 2008.
Approved: 6-0 (Kirby absent)
Carr stated that we would moved to Item G
Consideration and possible action to appoint Board Officers in accordance with B.
Section 3.02 of the Georgetown Transportation Enhancement Corporation Bylaws.
Paul Brandenburg
Discussion: Brandenburg stated that there needs to be a motion and a second then
we will discuss and take a vote. Once a President has been appointed by the
commission, that he would step away turn the rest of the meeting over to the newly
appointed President will then run the meeting.
Action: Motion by Sansing, second by Savage, to reappoint the entire slate (Henry
Carr - President, Joe Savage - Vice President, Farley Snell - Secretary) in their current
positions.
Approved 6-0 (John Kirby absent)
Consideration and approval of the minutes from the regular meeting held February C.
15, 2006. Paul Brandenburg
Discussion: None
Action: Motion by Snell, seconded by Sansing, to approve the minutes as written.
Approved: 6-0 (Kirby absent)
Discussion and possible action regarding the Project Progress Report and timelines D.
(including but not limited to items listed). Joel Weaver/Tom Benz
Discussion: Benz presented the Item.
State Highway 29 Rehab: This is a TxDOT project. Final paving has been completed
on the main lanes of SH 29. The striping has also been completed. Paver work on the
medians is on going.
South Bound IH 35 Frontage Road (SH 29 to FM 2243): This is a TxDOT project.
The pre-construction meeting was held in February and the construction is now
underway. Construction of bridge columns to begin as soon as access is established.
Lakeway Drive Overpass: This is a TxDOT project. Still waiting for final plans for
drainage to see if any utilities need to be moved. Traffic lights are now working.
Southeast Arterial 1: Staff is in the process of surveying and stacking. When
stacking is completed environmental and archeological, testing will begin.
Wolf Ranch Parkway: Bids were received in February. This will be discussed further
when we get to Item I.
Southwest Bypass - SH 29 to RR 2243 & RR 2243 to Blue Springs: HDR is currently
compiling our final NEPA document for submission. Staff expects to have one final
meeting, sometime in May, for final review.
Action: None
Discussion and possible action regarding proposed processes for forwarding E.
Development Projects, Redevelopment Projects , Economic Development Projects
and the Transportation Improvement Plan (TIP) to the City Council for review and
approval - Paul E. Brandenburg
Discussion: Brandenburg explained, in detail, the two flow charts that were in the
GTEC packets. He explained that the first chart shows the process for forwarding
Development, Redevelopment and Economic Development projects to the City
Council and that the second chart shows the Transportation Improvement Plan
process. Full Discussion is available on tape.
Action: Motion by Snell, seconded by Boecker, that the GTEC Board acknowledge
reception of and encouragement of this process.
Discussion: Carr stated that he liked the flow charts that were presented today. He
said that he has been on the fringe of Economic Development since late 2001 and this
is the evolution of everything has been done. He indicated that we are getting
organized. He said that City Staff will be out in front and this Board, for example,
will not deal directly with an applicant or developer until a project has been formed
up and has gone through the City Staff for finance and technical kinds of review. He
said that this will help to keep everyone focused in the right direction. Mr. Boecker
agrees with Mr. Carr's statement. He said that he thinks that we all need to
recognize that there are going to be some Economic Development projects come
along where the time line to be active is such that we cannot wait to go through all
of the process, and that we have to recognize that those projects can come along and
do what we can to evaluate them properly in a short time period.
Approved: 6-0 (Kirby absent)
Presentation of Georgetown Transportation Enhancement Corporation monthly F.
financial report for January 2006 and February 2006. Micki Rundell
Discussion: Rundell presented both the January and February 2006 financial reports.
Action: None
Carr stated that we would Move to Item H
Update on the outstanding GTEC debt and upcoming budgeted bond issue. Micki G.
Rundell
Discussion: Rundell presented this item. She said that we are getting ready to do a
bond issue and that is a City bond issue but part of it is for GTEC.
She said that there are three projects in our budget that are prepared to be debt
funded. They include $1.2 million, for the TxDOT match of the Williams Drive
widening, which she recommends that we go ahead and issue that bond. She said
that she is going to recommend that we defer the issuance of the bond on the two
other projects - Lakeway and Southwest ByPass, until we are further along in the
process.
Action: Motion by Snell, second by Savage to issue $1.2 million for the TxDOT
match on the Williams Drive widening project.
Approved 6-0 (Kirby absent)
Carr stated that we would Move to Item J
To provide input on the 2006/07 budget process. Micki RundellH.
Discussion: Brewer stated that as part of the annual budget process , and that staff
visits with all of the Boards and Commissions to gather input, for the Council. She
said that this information is used by the Council for setting their priorities in the
budget process. She told them that the feedback form that they received is a little
different than the one that was used last year. She told them that this ten questions
from the 2006 Quality of Life survey were included. She told them that they would
like the Board members take a few minutes and fill out the feedback form. She also
told them that if they didn't fill them out at the meeting, to return it to Jana Kern by
March 17, 2006.
Action: Board members to fill out form and return to Jana Kern by March 17, 2006.
Consideration and possible recommendation to award a contract for the I.
construction of the Wolf Ranch Parkway project to Chasco Contracting of Round
Rock, Texas for the low base bid, plus alternate bid, for a total of $2,048,699.00 and to
approve a project budget of $2,200,000.00. Mark Miller
Discussion: Miller presented this Item. The project budget that was stated in the
caption is in error. The project budget not to exceed $2,150,000.00.
Action: Motion by Sansing, seconded by Salazar, to award the bid to Chasco
Contracting, of Round Rock, TX with a budget amount not to exceed $2,150,000.00.
Approved: 6-0 (Kirby absent)
Carr stated that we would Move to Item K
Consideration and possible action on a resolution of the Georgetown Transportation J.
Enhancement Corporation (GTEC) regarding the project relating to Park Central
Blvd. and the "Performance Agreement for Park Central Boulevard Project -Street
Upgrade," between GTEC and several businesses enterprises. Paul
Brandenburg/Mark Thomas
Action: Motion by Sansing second by Salazar to approve the resolution and the
attached performance agreement.
Discussion: The contract is with GTEC not with Council. Council will have to
approve the contract but GTEC will sign the contract.
If Council makes any amendments, those will have to come back to this Board for
approve.
Motion amendment #1: Motion by Snell, that the cash contributions total
$200,000.00, and the tenant agreements be extended to five (5) years or the period of
tenancies, which ever is less. No second, MOTION DIES.
Motion amendment #2: Motion by Carr, seconded by Snell, to require a cash
contribution of $60,000.00 from the two owners and extend the tenant agreement to
two (2) years.
Discussion: Carr stated that he is uncomfortable with $30,000.00 per person. He
told the Board that he thought the Council could have done a better job instructing
the staff on this. He indicated that we need to do a better job next time. He indicated
that if we hit them with $200,000.00, that the deal will not go through and that will
hurt the City. He went on to say that it is too late to hit them with a shock like this
and that both the owners and the City have a big up side in this to get the road fixed.
Sansing stated that he felt we ought to go with what it is and that this argument is
over a small amount of money. Savage stated that the short-term ratification of jobs
and economic development effort is there.
Approval of amendment #2 -- 1-5 (Snell approved, Carr, Sansing, Savage, Salazar,
& Boecker opposed, Kirby absent) Amendment #2 Fails.
Motion on the table is to approve the deal as it is written, with the attachment and
performance as written.
Approved 5-1 (Snell opposed, Kirby absent)
Project Eligibility Determination for 2006/07 Transportation Improvement Plan K.
Process. Edward Polasek/Thomas Benz
Discussion: Polasek presented this item. He told the Board that their packets
included a summary of the ranking scores. He indicated taht staff had only received
four responsed by the agenda deadline, and two after the fact. He told the Board
where they were located. He explained to the Board the scoring process for
determing eligible potential new projects. It was clarified that that is being done to
day was the finding.
Action: Motion Farley, second by Savage, that the Georgetown Transportation
Enhancement Board, following guidelines provided by the City Attorney , finds
Transportation Projects numbered N , V, & QQ eligible for 4B funding, because each
of them:(1) conforms to the ballot language establishing the sales tax; (2) constitutes
one or more costs authorized by statute; and (3) is one or more of the types of project
authorized by statute, documented by the GTEC Board Ranking of Eligibility:
Ranking Summary completed in March 2006.
Discussion: Several Board members stated their reasoning for their scoring. Full
Discussion is on tape.
Mr. Carr asked Mr. Roger Caluette if he had any comments for the Board. Mr.
Caluette wanted to know about CR 110 - are they going to cut CR 110 off. Benz
answered CR 110 to the Inner Loop from the new proposed SE 1 North would be cut
off there. He explained that this is being cut off because of traffic flow. Briggs asked
if this cut off is on the Overall Transportation Plan (OTP). He said that if it is still
connected on the OTP, until staff brings it forward, it will stay connected. It was
clarified that citizens who want to meet with staff regarding their concerns adn to
look at maps etc. so they fully understand what is happening with CR 110 should
contact Tom Benz.
Approved: 5-1 (Kirby absent, Boecker against)
Polasek told the Board that the scoring sheets (orange sheets in the back of the TIP
book) for projects N, V, & QQ are due back to him by March 31, 2006.
Carr stated that we would Move to Item A.
Adjournment
The meeting was adjourned at 04:50 PM.
Approved :Attest:
_______________________________________________
Henry Carr - President Farley Snell- Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, February 15, 2006
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, February 15, 2006
at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown,
Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr- President, Joe Savage – Vice President , Farley Snell – Secretary, Paul Brandenburg – General
Manager, Micki Rundell – Finance Manager, Gabe Sansing, Henry Boecker, Ricki Salazar, John Kirby
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at
the request of the President, a Board Member, the City Manager in his capacity as
General Manager of the GTEC Corporation , the Assistant City Manager, or legal
counsel for any purpose authorized by the Open Meetings Act , Texas Government
Code Chapter 551, and are subject to action in the Regular Session that follows.
Consideration and approval of the minutes from the regular meeting held January A.
18, 2006. Paul Brandenburg
Discussion and possible action regarding the Project Progress Report and timelines B.
(including but not limited to items listed). Joel Weaver/Thomas Benz
Presentation of Georgetown Transportation Enhancement Corporation monthly C.
financial report of November 2005. Micki Rundell
Discussion and possible action regarding the procedure for presenting agenda items D.
to the GTEC Board--Paul E. Brandenburg
Discussion and possible action related to the March 2006 GTEC Board meeting E.
schedule. Jim Briggs
Initiate Project Eligibility Determination for 2006/07 Transportation Improvement F.
Plan Process. Edward Polasek/Thomas Benz
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, February 15, 2006
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , February 15, 2006.
Board Members Present:
Henry Carr- President, Joe Savage – Vice President , Farley Snell – Secretary, Paul Brandenburg –
General Manager, Micki Rundell – Finance Manager, Gabe Sansing, Henry Boecker, Ricki Salazar
Board Members Absent:
John Kirby
Staff Present:
Jim Briggs, Laurie Brewer, Tom Benz, Joel Weaver, Laura Wilkins, Mark Miller, Ed Polasek, Mark
Thomas
OTHERS PRESENT - Kim Molnar & Robert Molnar - Citizens
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the President, a Board Member, the City Manager in his capacity as General
Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any
purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows.
MEETING CALLED TO ORDER AT 2:02 p.m.
Note - Computer problems and minutes were hand recorded by Laura Wilkins
Consideration and approval of the minutes from the regular meeting held January A.
18, 2006. Paul Brandenburg
Discussion: Question by Carr - Item "B" was Joel referring to the full Southwest
Bypass? Answered by Joel - No he was talking about the northern segment.
Question by Boecker - Can projects be identified in the future by segment?
Answered by Briggs - Yes we can do that and Briggs also asked that in addition to
the segment, that we include the limits of the project (i.e., from IH-35 to Leander
Road, etc.). Snell stated that as Secretary of another Board , he receives the 1st draft
of minutes prior to them being added to the agenda packet . He requested that he be
sent the draft as soon as it is ready so that he can review it prior to it being added to
the packets. Briggs asked Wilkins to be certain to ask Kern to make certain this
happens.
Action: Motion by Snell, seconded by Salazar to approve the minutes as written.
Approved: 5-0 (Sansing had not yet arrived, Kirby absent)
Discussion and possible action regarding the Project Progress Report and timelines B.
(including but not limited to items listed). Joel Weaver/Thomas Benz
Discussion: Weaver presented the report:
State HWY 29 Rehab: Permanent striping to go down this week in main lanes.
Bridge joint work and median work on going. Question by Boecker: Will we be able
to turn left out of Wolf Ranch and go west onto Highway 29 once the work on 29 is
completed? Answered by Briggs, Yes - but he would not recommend it as there will
be no traffic light there until it meets warrants. Briggs suggests using the light at 29
and Wolf Ranch Parkway to go West on 29. Question from Carr - when will the
equipment be removed and the barriers be taken down? Answered by Joel - once
the work on the medians is complete and workers are no longer in the median areas.
This should be by the end of the month. Once that part is done, work will continue
on Wolf Ranch Parkway - north. Briggs asked for an update on Wolf Ranch
Parkway as it is tied to the Highway 29 project. Weaver stated the bid of this project
is scheduled for 2/28/06. The acceleration in time and bid are to be reviewed by the
Board and if it requires a budget increase, then staff will bring adjustments to the
Board . The bid will be good for 100 days. Work to start on June 1, 2006. With
accelerated schedule - project to be completed in 6 months (before the holiday
shopping season of 2006). Question by Boecker - are liquidated damages attached to
the accelerated bid? Answered by Briggs and Weaver - Yes.
SE Arterial 1: Not much change from last time. Did include subsequent changes to
final design are based on the right-of-way. We have received information that the
City is issuing a letter to three property owners that we do not have right-of-entry
for. We are requiring entry by March 6, 2006. Unless we receive an injunction
against that , we will proceed on that schedule to do non-invasive/non-destructive
site work.
Lakeway Drive Overpass: The meeting with TxDOT on January 27th went well.
Need final drawings on drainage to see if any utilities are in the way. September,
2007 letting date. Light are flashing now - will be activated to red and green within
10 days.
South Bound IH 35 Frontage Road: Pre-construction meeting to be held 2/17/06.
Construction to begin within the next week or two weeks.
Southwest Bypass 14-B: Joel will be adding a new 14-C project next month
(Leander to IH-35) reflecting a change in the intersection location at IH-35. We are
still probably 45 days on the review before documents go the feds. Question from
Carr about the memo on Southwest Bypass handed out at the meeting today - was
this memo for all the board members. Answered by Briggs, Yes they all received a
copy.
No other questions about projects
Action: None
Presentation of Georgetown Transportation Enhancement Corporation monthly C.
financial report of November 2005. Micki Rundell
Discussion: Brewer had a question about the posting of this item and whether or not
it could be discussed since the posting on the agenda stated the Financial Report was
being presented for November, 2005 rather than January, 2006. Carr stated that we
would defer the presentation of the January Financial Report and cover both the
January and February Financial Reports at the March meeting .
Action: None
Discussion and possible action regarding the procedure for presenting agenda items D.
to the GTEC Board--Paul E. Brandenburg
Discussion: Brandenburg presented this item.
With the new GTAB Board in place, we need to establish the work flow of how items
flow between the GTEC and GTAB Boards and Council. Brandenburg will have a
flow chart at next month's meeting so that it is clear how the boards are intended to
work with each other and Council. Basically, GTEC needs to narrow their focus to
expenditures/revenues and the accounting for the 4B sales tax funds and where they
are going, rather than on the engineering, environmental or placement of the
projects. In the future, before items can be placed on the agenda, they must be
reviewed by staff and a written staff recommendation (either recommending the
project or not) must accompany each item that is placed on the agenda. Presentation
will not occur before the Board unless staff has a written proposal and
recommendation as to why it should be supported for funding. Anything that will
require expense or funds must have a staff recommendation with it. Presentations
before the Board will be given by City staff. If a contracted consultant who is paid
by GTEC to work on the project gives the presentation , that is fine. We just do not
want applicants who are requesting funding to come in an give presentations to the
Board prior to staff having time to visit with the applicant and review their project.
In addition, a formal Resolution for each project to be approved/disbursement of
funds, must accompany the item. This procedure is per the City Attorney to form a
paper trail, besides the minutes of the meeting, of the actions of the Board due to all
the bonding and things we do in borrowing money. This also helps keep a record of
"findings" as to why a project is being supported/funded. The Board's focus should
be on project eligibility and funding. Comment from Carr - for clarification, the
Board should no longer be doing a chemical analysis of asphalt going into a road.
Answered by Brandenburg - That is correct. Question by Boecker - In the beginning
of the process, staff will make an initial determination of GTEC eligibility and
prioritization and after they have done that , will present it to the Board for
concurrence? Answered by Snell and Polasek - staff will not determine eligibility -
that should be determined by the Board. Boecker answered - thought the eligibility
packet is the thing we wanted to eliminate in discussions? Brandenburg answered -
that is one of the items to be discussed later in the agenda. This process is just to
clarify the process for how items are placed on the agenda and how they are
presented to the Board. Comment by Snell - assumes we're in a transitional period,
and given that, the Board should quit getting involved in where the bend in the road
should be located, and worry more about if the project proposed is eligible for GTEC
funding and how to fund it. The actual alignment of the road should be GTAB's job
- correct? Answered by Brandenburg - Yes, it should be a much more narrow scope.
Comment by Boecker - in his mind, it has never been verified that it is economically
development generated and eligible for GTEC funds - regardless of what we voted
on last year. Can we vote on that again? Comment by Snell - same argument we
have had in the past and to be blunt, some think the Board's findings are wrong. But
that's all we have to go on right now. Question by Snell - do we have to have a TIP
or can we just have a GTEC Project List to review? Answered by Briggs and Rundell
- the Bylaws state that the Board has to review and approve a TIP - but what we call
it in our Bylaws could be something else. Question by Carr - Will Brandenburg and
Trish resolve Snell's issue regarding the TIP by next meeting? Answered by
Brandenburg - Yes. Carr to Brandenburg - For clarification of this item, staff will do
the primary work with applicants who come in to request project funding (in the
past, applicant just showed up to present their case - now they will need to work
through staff). Projects will be presented to the Board for a decision. Answered by
Brandenburg - Yes, that is the proper way to do it - it needs to be more complete
before the Board sees it to where it is defined and done and the Board just needs to
make a decision. Question from Carr - If the applicant is in the room, during the
Board meeting, can the Board members ask the applicant questions? Answered by
Brandenburg - Yes, but the presentations should be more driven by staff and not the
"dog and pony shows" driven by developers/applicants.
Action: Motion by Savage , second by Salazar, to approve the procedure for
reviewing projects and adding items to the GTEC agenda.
Approved 6-0 (Kirby absent)
Carr asked that the record show that Sansing arrived at the meeting at 5 minutes
after the hour.
After the vote - additional discussion: Question from Snell about who sets the
agenda. Briggs answered that Jana takes all items from staff and puts them on the
draft agenda. She sends the draft agenda to Briggs and Carr. Usually, 24 hours to
review prior to posting. Last minute items have caused problems. Carr stated that
he thinks we have been too quick to allow items on the agenda and that
Brandenburg should be in the loop from now on so that incomplete items are not
placed on the agenda. It will be up to Brandenburg to determine what will be
placed on the agenda. If Brandenburg "veto's" an item and there is a question, Carr
will review with Paul and give final decision whether to post the item or not. Snell
has some issues for discussion - probably should be posted to discuss - but would
like to talk about this at a future meeting. Carr asked that all staff run all items to
be placed on the agenda through Briggs , Brandenburg, and Carr.
Discussion and possible action related to the March 2006 GTEC Board meeting E.
schedule. Jim Briggs
Discussion: Briggs present this item
In order to stay on schedule with the budget process , and with the GTAB Board now
in place, we want GTAB to have the project information to review at their next
meeting (March 13, 2006). IN order to do that , GTEC would need to meet and make
some determinations prior to the GTAB meeting. Currently, the GTEC meeting is
scheduled for March 15, 2006. Staff is requesting that we move the GTEC meeting
to a slightly earlier date, the week of March 6th - March 10th. The date of March 9th
was discussed. This date does not work for Sansing. Question from Sansing -
doesn't giving the GTAB Board recommendations now, kind of "get the horse before
the cart"? Answered by Briggs - No, not really. In this situation, the GTAB Board
can see what GTEC has and GTEC's greater working experience will be a benefit to
GTAB.
Action: Motion by Snell, seconded by Boecker to move the March 15, 2006 meeting
to March 8, 2006, at 2:00 p.m.
Approved: 6-0 (Kirby absent)
Initiate Project Eligibility Determination for 2006/07 Transportation Improvement F.
Plan Process. Edward Polasek/Thomas Benz
Discussion: Polasek present this item
Projects #13 and #NN are off the active project list as there is no other funding
needed. Project #8 is off the active project list. Projects #N; #V; and #EE need to be
moved up in priority. Staff needs the Board's input and eligibility approval now.
Each project should be determined by separate motion. This will occur at next
month's meeting. Comment by Boecker - Question #2 is unnecessary and project
funding is all inclusive - the only things you can put in the project are the items on
the list. It was stated that the questions have been determined by the City Attorney
from the 4B legislation. Polasek stated that staff needs the eligibility determinations
completed and back from the Board members by close of business on March 1, 2006.
The agenda packets have to be ready by Friday , March 3, 2006.
MOTION TO ADJOURN: Motion by Savage, second by Sansing to adjourn the
meeting. Approved 6-0 (Kirby absent)
Adjournment
The meeting was adjourned at 03:15 PM.
Approved :Attest:
_______________________________________________
Henry Carr - President Farley Snell - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, January 18, 2006
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, January 18, 2006 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Henry Carr- President, Joe Savage – Vice President , Farley Snell – Secretary, Paul Brandenburg – General
Manager, Micki Rundell – Finance Manager, Gabe Sansing, Henry Boecker, Ricki Salazar, John Kirby
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at
the request of the President, a Board Member, the City Manager in his capacity as
General Manager of the GTEC Corporation , the Assistant City Manager, or legal
counsel for any purpose authorized by the Open Meetings Act , Texas Government
Code Chapter 551, and are subject to action in the Regular Session that follows.
A.Consideration and approval of the minutes from the regular meeting
held November 30, 2005. Paul Brandenburg
B. Discussion and possible action regarding the Project Progress Report and
timelines (including but not limited to items listed). Joel Weaver/Tom Benz
C. Presentation of Georgetown Transportation Enhancement Corporation monthly
financial report for October 2005. Micki Rundell
D. Update Board with information related to Pass Through Financing.
Jim Briggs
E. Consideration and possible recommendation to amended the contact with
Wilbur Smith Associates for Transportation Modeling related to the 2006/07
GTEC TIP Process. Ed Polasek
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, January 18, 2006
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , January 18, 2006.
Board Members Present:
Henry Carr- President, Joe Savage – Vice President , Farley Snell – Secretary, Paul Brandenburg –
General Manager, Micki Rundell – Finance Manager, Gabe Sansing, Henry Boecker, Ricki Salazar, John
Kirby
Board Members Absent:
Staff Present:
Jim Briggs, Jana Kern, Tom Benz, Laurie Brewer, Joel Weaver, Mark Thomas, Mark Miller
Others Present:
Nancy O'Meara - Rock
Minutes
Regular Meeting
Meeting called to order by Henry Carr at 2:03 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at
the request of the President, a Board Member, the City Manager in his capacity as
General Manager of the GTEC Corporation , the Assistant City Manager, or legal
counsel for any purpose authorized by the Open Meetings Act , Texas Government
Code Chapter 551, and are subject to action in the Regular Session that follows.
A.Consideration and approval of the minutes from the regular meeting
held November 30, 2005. Paul Brandenburg
Discussion: None
Action: Motion by Sansing, seconded by Salazar, to approve minutes as written.
Approved: 7-0
B. Discussion and possible action regarding the Project Progress Report and
timelines (including but not limited to items listed). Joel Weaver/Tom Benz
Discussion: Weaver presented the project report:
Highway 29 Rehab: The final work on the intersection at IH35 was completed.
Type A asphalt to be installed on Wolf Ranch Pkwy N. ABR to start final course
of type C asphalt on west bound lanes. Should be completed by end of January.
Southeast Arterial 1: We are in the process of doing some R.O.W. work. There
are afew issues that need to be settled before going forward. Final design is
dependant on R.O.W.
Wolf Ranch Parkway: We have posted this project in the newspaper. Pre-bid is
set up for February 1, 2006 and bids will be received on February 28, 2006. We
will be bidding this project with an accelerated schedule. Would like to have this
projected completed by December 1, 2006.
South Bound IH35 Frontage Rd: Bids were received and opened on December 2,
2005. The low bidder was Dan Williams Construction, of El Paso. This project is
scheduled for 359 working days. The work week has not been set yet.
Preconstruction should happen within the next couple of weeks according to
TxDOT. We are looking at a 60 day start for this project. This is entirely a TxDOT
project.
Page House (updated by Briggs): We are working on the draft for the Page
House agreement. Rezoning for this piece of property is scheduled to go to
Planning & Zoning in February. With the first reading to Council at the end
of February, and seconded reading on the first meeting in March. The agree-
ment can not be effected until the rezoning is completed.
Park Central Blvd (updated by Briggs): Trish Carls our City Attorney has been
working on this project. There should be an item on this project at the next GTEC
meeting.
Southwest Bypass: Completed all of the field work on the relinement. 9 - 12
month review time by all of the nessarary federal agencies.
Lakeway Dr. Overpass: This is a TxDOT project. It is designed to construct a
new overpass from Bus. 35 to a realigned Lakeway Dr. We have received prelim-
inary plans and have scheduled a coordination meeting for January 27, 2006. We
will also begin addressing utility and ROW issues in preparation for the
September 2007 scheduled letting date for this project.
Action: None
C. Presentation of Georgetown Transportation Enhancement Corporation monthly
financial report for October 2005. Micki Rundell
Discussion: Rundell gave an update on the monthly financial. The 27% increase
is mostly from Wolf Ranch.
Action: None
D. Update Board with information related to Pass Through Financing.
Jim Briggs
Discussion: Briggs and Rundell updated the board on Pass Through Financing.
Complete discussion is on the tape.
Action: None
E. Consideration and possible recommendation to amend the contract with
Wilbur Smith Associates for Transportation Modeling related to the 2006/07
GTEC TIP Process. Ed Polasek
Discussion: Benz presented this item. This is a contract that we have had for
several years with Wilbur Smith who has developed our overall transportation
plan. This is a contract that has both GTEC and City funds. We did not use
all of the money that was allocated last year and we are setting up $17,000 for
Program Analysis and $17,000 for Model Maintenance.
Action: Motion by Sansing, seconded by Salazar, to amend the contract with
Wilbur Smith Associated for transportation modeling related to the 06/07
GTEC TIP.
Discussion: Mr. Boecker wanted to know how the dollar amount was arrived at.
Benz stated that it was just an estimate. Mr. Boecker said that he thought that
this should be more than just a percentage. If the transporation projects were in
place I don't think that it is appropriate for GTEC to fund the planning, financing
or anything relative to projects that are not GTEC projects. Briggs informed
Boecker that the best way to ensure that GTEC was paying for GTEC projects is
when the projects are completed we will be able to look at to break down and
then see where the dollars are going.
Approved: 7-0
Motion by Sansing, seconded by Salazar to adjourn meeting.
Adjournment
The meeting was adjourned at 02:51 PM.
Approved :Attest:
_______________________________________________
Henry Carr - President Farley Snell - Secretary