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Home My WebLink AboutGTEC_Agenda&Minutes_2007Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, December 19, 2007 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, December 19, 2007 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver - Vice President, Ray Armour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director, Farley Snell, Bill Sattler, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the meeting held November 16, 2007. -- A. Paul E. Brandenburg Board nominations and election of a GTAB Board representative from the GTEC Board. -- Gabe B. Sansing Discussion and possible action regarding the Project Progress Report and time lines (including but C. not limited to items listed) . -- Joel Weaver, Tom Benz Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for D. November 2007. -- Micki Rundell Discussion and possible action regarding amending the 2007/08 GTEC Budget and setting a date for a E. public hearing. -- Micki Rundell EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations Presentation, consideration and possible action regarding economic development projectsF. RETURN TO REGULAR SESSION Action from Executive session if necessaryG. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, December 19, 2007 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , December 19, 2007. Board Members Present: Gabe Sansing - President, Paul E. Brandenburg - General Manager, Farley Snell, Bill Sattler, Ricki Salazar, Ray Armour arrived at 2:21 Board Members Absent: Ben Oliver, Micki Rundell, Henry Boecker Staff Present: Jim Briggs, Jana Kern, Joel Weaver, Tom Benz, George Gomez, Mark Thomas, Mark Miller OTHERS PRESENT: Jeff Curren & Gary Gemar - HDR Engineering, Tim Elliot & Randy Mongold - Texas Outdoor Power, Dennis Busch - Citizen Minutes Regular Meeting Mr. Gabe Sansing called the regular GTEC Board meeting to order on Wednesday, December 19, 2007 at 2:03 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation, the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the meeting held November 16, 2007. -- A. Paul E. Brandenburg Discussion: None Action: Motion by Snell, seconded by Salazar to approve the minutes as presented. Approved 4-0 (Ben Oliver, Ray Armour, and Henry Boecker absent) Board nominations and election of a GTAB Board representative from the GTEC Board. -- Gabe B. Sansing Discussion: Sansing stated that Ricki Salazar's term on GTAB expires February 2008, but her term on the GTEC Board does not expire until February 2009. Sansing would like to have Ms. Salazar continue on the GTAB Board until her term expires on the GTEC Board. Action: Motion by Sansing, seconded by Sattler to nominate Ricki Salazar to continue as the GTEC Representative to the GTAB Board. Approved 3-0 (Salazar did not vote, Oliver, Armour, Boecker absent) Discussion and possible action regarding the Project Progress Report and time lines (including but C. not limited to items listed). -- Joel Weaver, Tom Benz Discussion: Weaver stated that there have not been many updates to the current projects. Lakeway Drive Overpass : There are no new updates for this project. Southeast Arterial 1: Still waiting on Inner Local agreement with Williamson County. There was a meeting held on November 27, 2007 with LAN to discuss project limits for each section. Southwest Bypass : There are no new updates for this project. S. Bound Frontage Road : The contractor is finishing up on the retaining wall. The contractor is still planning on have this project completed by the end of December 2007. Mr. Briggs informed the Board on the meeting that Mark Miller and he had with Mr. Bob Daigh of TxDOT. The main topic of discussion with Mr. Daigh was on the rescinding of funds on some of the State Highway projects. Action: None Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for D. November 2007. -- Micki Rundell Discussion: Joe Lara presented the monthly financial report for Ms . Rundell. Action: None Discussion and possible action regarding amending the 2007/08 GTEC Budget and setting a date for a E. public hearing. -- Micki Rundell Discussion: Lara stated that in July 2007 the GTEC Board made a finding that Georgetown Housing Authority (GHA) - Sierra Ridge project was eligible for GTEC funding. At the November 2007 GTEC meeting, the Board also approved a performance agreement with GHA for the Sierra Ridge project. Today the GTEC Board needs to amend the 2007/08 budget and set a Public Hearing for the expenditure of $694,000.00 for this project. Action: Motion by Snell, seconded by Armour to amend the 2007/08 GTEC Budget and set the public hearing for January 16, 2008. Approved 4-1-2 (Sattler opposed, Oliver & Boecker absent) Motion by Ricki seconded by Sattler that Item "F" is an Executive Session item. Approved 5-0 (Oliver & Boecker absent) EXECUTIVE SESSION: Call to Order Sansing called Executive Session to order Wednesday, December 19, 2007 at 2:58 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations Presentation, consideration, and possible action regarding economic development projects. - Mark F. Thomas RETURN TO REGULAR SESSION Sansing call regular session back to order at 3:55 p.m. Action from Executive session if necessary.G. No Action required for Item "F". Motion by Salazar, seconded by Snell to adjourn meeting. Adjournment The meeting was adjourned at 03:55 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour -Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Special Session Friday, November 16, 2007 The Georgetown Transportation Enhancement Corporation Special Session will meet on Friday, November 16, 2007 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ray Armour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director, Ben Oliver, Farley Snell, Bill Sattler, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Friday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held on September 19, A. 2007. -- Paul E. Brandenburg Consideration and possible action to approve a Performance Agreement between GTEC and the B. Georgetown Housing Authority for the Sierra Ridge project. -- Tom Yantis Discussion and possible action regarding the Project Progress Report and time lines (including but C. not limited to items listed). -- Joel Weaver, Tom Benz Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for D. October 2007. -- Micki Rundell Discussion and possible action on a contracting for Overall Transportation Plan modeling and E. technical support. -- Ed Polasek Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Special Session Friday, November 16, 2007 The Georgetown Transportation Enhancement Corporation Special Session of the City of Georgetown, Texas, met on Friday, November 16, 2007. Board Members Present: Gabe Sansing - President, Ray Armour - Secretary, Ben Oliver- Vice President arrived 2:05, Paul E. Brandenburg - General Manager, Director, Farley Snell, Bill Sattler Board Members Absent: Henry Boecker, Ricki Salazar, Micki Rundell - Finance Staff Present: Tom Yantis, Jana Kern, Tom Benz, Ed Polasek, Jennifer Bills , Joe Lara, OTHERS PRESENT: Naomi Watts, Georgetown Housing Authority Minutes Regular Meeting Mr. Gabe Sansing called the special GTEC Board to order on Friday, November 16, 2007 at 2:02 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation, the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held on September 19, A. 2007. -- Paul E. Brandenburg Discussion: None Action: Motion by Sattler, seconded by Snell to approve the minutes as written. Approved 4-0 (Oliver absent for this vote only, Henry Boecker and Ricki Salazar absent) Consideration and possible action to approve a Performance Agreement between GTEC and the B. Georgetown Housing Authority for the Sierra Ridge project. -- Tom Yantis Discussion: Yantis reviewed the performance agreement with the Board. It was stated that in several places of the performance agreement it mentions sections that were not there . Yantis stated that he would remove them prior to the Council meeting. Action: Motion by Snell, seconded by Oliver to approve the Performance Agreement between GTEC and the Georgetown Housing Authority for the Sierra Ridge project in the amount of $694,000.00. Approved 5-0 (Boecker, Salazar absent) Discussion and possible action regarding the Project Progress Report and time lines (including but C. not limited to items listed). -- Joel Weaver, Tom Benz Discussion: Benz presented the project. Lakeway Drive Overpass : The State has informed us that this project is no longer funded for construction, except for the 2.5 million dollars from the City of Georgetown. TxDOT is making a request for both the Williams Drive & Lakeway Overpass projects in the current CAMPO call for projects. Southeast Arterial 1: Waiting on inner local agreement from Williamson County. The County has chosen LAN to do the route study for alignment. South Bound IH 35 Frontage Road : Final paving complete and paint striping down with thermo striping to follow. The Wall stabilization is underway the completion is scheduled for the end of November. Southwest Bypass : TxDOT has posted the Request for Proposals (RFP) on September 10, 2007 to conduct a mobility and feasibility study for the entire bypass route – East SH29 to West SH29. Staff is currently working with TxDOT to provide existing information to firms interceded in responding to the RFP. Action: None Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for D. October 2007. -- Micki Rundell Discussion: Joe Lara presented the monthly financial report . Action: None Discussion and possible action on a contracting for Overall Transportation Plan modeling and E. technical support. -- Ed Polasek Discussion: Polasek stated that as port of the Overall Transportation Plan (OTP) the GTEC Board and the City of Georgetown received a transportation model for the City and Transportation Improvement Program (TIP) criteria by which to evaluate the existing road network and future projects. Wilbur Smith Associates performed the TIP analysis used to create the GTAB & GTEC 2007/08 TIP, and performed model maintenance necessary for the TIP and other project evaluation. Staff is recommending that the City, GTAB & GTEC Boards continue to utilize Wilbur Smith Associates for the contracted services since they have the technical expertise related to modeling , traffic impact analysis and the Georgetown OTP requirements for the TIP Process. Action: Motion by Sattler, seconded by Armour to approve this annual contract with Wilbur Smith Associates - GTEC $20,000.00, City $45,000.00 for a total of $65,000.00. Approved 5-0 (Boecker, Salazar absent) Motion by Oliver, seconded by Sansing to adjourn meeting. Approved 5-0 (Boecker, Salazar absent) Adjournment The meeting was adjourned at 03:01 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, October 17, 2007 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, October 17, 2007 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver - Vice President, Ray Armour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director, Farley Snell, Bill Sattler, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM No items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month of OctoberOctoberOctoberOctober.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, October 17, 2007 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , October 17, 2007. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting No items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month of OctoberOctoberOctoberOctober.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, September 19, 2007 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, September 19, 2007 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ray Armour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director, Ben Oliver, Farley Snell, Bill Sattler, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held July 18, A. 2007. -- Paul E. Brandenburg Board nominations and election of Vice-President of the GTEC Board. -- Gabe SansingB. Discussion and possible action regarding the Project Progress Report and time lines C. (including but not limited to items listed). -- Joel Weaver, Tom Benz Presentation of Georgetown Transportation Enhancement Corporation monthly financial D. report for June 2007. -- Micki Rundell Discussion and possible action to approve the 2007/08 Interlocal Service Agreement E. between GTEC and the City for administrative services . Micki Rundell Consideration and possible action to authorize staff to develop a performance agreement F. between GTEC and the Georgetown Housing Authority for project costs associated with the Sierra Ridge project. -- Tom Yantis Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, September 19, 2007 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , September 19, 2007. Board Members Present: Gabe Sansing - President, Ray Armour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director, Ben Oliver, Farley Snell, Henry Boecker, Ricki Salazar Board Members Absent: Bill Sattler Staff Present: Jim Briggs, Jana Kern, Tom Benz, Tom Yantis, Ed Polasek, Mark Miller, Trish Carls - City Attorney, Joe Lara, Mark Thomas, Others Present: G. E. (Sonny) Kretzschmar, P.E. - HDR Engineering, Inc., Naomi Wallace - Georgetown Housing Authority, Kim Molnar - Citizen Minutes Regular Meeting Mr Gabe Sansing called the regular GTEC Board to order on Wednesday, September 19, 2007 at 2:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held July 18, A. 2007. -- Paul E. Brandenburg Discussion: none Action: Motion by Snell, second by Armour to approve the minutes as submitted. Approved 5-0 (Oliver abstains, Sattler absent) Board nominations and election of Vice-President of the GTEC Board. -- Gabe SansingB. Discussion: Sansing asked for nominations for Vice President. Action: Motion by Snell, second by Salazar to nominate Ben Oliver as Vice President of the GTEC Board. Approved 5-0 (Oliver abstains, Sattler absent) Discussion and possible action regarding the Project Progress Report and time lines C. (including but not limited to items listed). -- Joel Weaver , Tom Benz Discussion: Weaver presented the monthly project progress report South Bound IH35 Frontage Road: Leander Road off ramp opened on September 18, 2007. Southeast Arterial 1: Awaiting on an inner local agreement with Williamson County. Lakeway Drive Overpass: TxDOT in ROW acquisition phase at the division level. Project has been cleared environmentally. Plan review is underway with 95% plans. The letting schedule has been changed to May 2008. Utility relocation is underway. Southwest Bypass : TxDOT has posted the Request for Proposals (RFP) on September 10, 2007 to conduct a mobility and feasibility study for the entire bypass route – East SH29 to West SH29. Staff is currently working with TxDOT to provide existing information to firms interceded in responding to the RFP. Williams Drive Progress Report : Ed Polasek updated the board the on the two Williams Drive projects. FM 3405 to Ronald Reagan Blvd: Williamson County has Pass Through Financing is under design and on track for 2008 bid and construction . Pass Through Financing allows Williamson County to design, build and maintain the project on the State highway system . The financing agreement eith TxDOT allows the County to receive reimbursements based on the number of vehicles using the facility in the future. DB Wood (Cedar Breaks) to FM 3405: In the 05/06 TIP, GTEC funded $1.2 million of the local participation cost for the ROW and design of Williams Drive improvements for Williams Drive to Jim Hogg Road. Construction was estimated at $7.8 million. TxDOT combined projects to include the Jim Hogg Road to FM 3405 segment. The total construction cost for the new segment – DB Wood to FM 3405 rose to $11.4 million. Based on recent Federal recisions of TxDOT funds, this project was removed from TxDOTs books. By removing this project from the 2008 Construction TIP, we have a project ready for construction, engineering, and ROW acquisition is almost compete, without any funding. Since GTEC funds are co-mingled in the segment from DB Wood to FM 3405, staff is recommending that all actions related to this segment originate from GTEC to the Georgetown Transportation Advisory Board (GTAB) and City Council. Staff also is recommending that GTEC make application for Pass Through Financing for construction costs and prepare an STP-MM application to CAMPO. Action: Motion by Snell, second by Oliver to recommend City staff to apply for Pass Through Financing for the Williams Drive construction cost from DB Wood to FM 3405; and to also prepare an STP-MM application to CAMPO, providing local match of $5 million ($2.5 million City/$2.5 million County), with potential local funding sources identified as GTEC Bond revenue or City Bond revenue determined in the 08/09 TIP process. Approved 6-0 (Sattler absent) Presentation of Georgetown Transportation Enhancement Corporation monthly financial D. report for August 2007. -- Micki Rundell Discussion: Rundell presented the monthly financial report from August 2007. Action: None Discussion and possible action to approve the 2007/08 Interlocal Service Agreement E. between GTEC and the City for administrative services . Micki Rundell Discussion: Rundell stated that as part of the budget process, GTEC reviews and updates it interlocal agreement with the City for administrative services and management of the corporation. This agreement reimburses the City for staff time spent on GTEC related projects. The proposed GTEC administration contract includes a 7% increase, which is the first increase in three years. Action: Motion by Boecker, second by Armour to approve the 2007/08 Interlocal Service Agreement between GTEC and the City, for administrative services. Approved 6-0 (Sattler absent) Salazar left meeting at 2:45 p.m. Consideration and possible action to authorize staff to develop a performance agreement F. between GTEC and the Georgetown Housing Authority for project costs associated with the Sierra Ridge project . -- Tom Yantis Discussion: Yantis presented this item. At the July 2007 GTEC meeting it was determined that, the Sierra Ridge project was eligible for GTEC funding under two categories – creation of jobs and Affordable Housing. Affordable Housing is here today to provide the GTEC Board with information so a determination can be made to see if GTEC will assist in the funding of the extension of Washam Dr. and Janis Dr. Action: Motion by Snell, second by Boecker to authorize staff to develop a performance agreement that would fund the streets and drainage in the Sierra Ridge project, as proposed, and will not exceed $694,000.00. Sansing stated that the Sierra Ridge project needs to have certain services located within this site, and he is not comfortable on spending GTEC on this project. Approved 4-1-2 (Sansing opposed, Sattler and Salazar absent) Motion by Oliver, second by Sansing to adjourn meeting. Approved 5-0 (Sattler and Salazar absent) Adjournment The meeting was adjourned at 03:20 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, August 15, 2007 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, August 15, 2007 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ray Armour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director, Ben Oliver, Farley Snell, Bill Sattler, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month of AugustAugustAugustAugust.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, August 15, 2007 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , August 15, 2007. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month of AugustAugustAugustAugust.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, July 18, 2007 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, July 18, 2007 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ray Armour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director, Ben Oliver, Farley Snell, Bill Sattler, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held May 14, A. 2007. -- Paul E. Brandenburg Discussion and possible action regarding the Project Progress Report and time lines B. (including but not limited to items listed). -- Joel Weaver, Tom Benz Presentation of Georgetown Transportation Enhancement Corporation monthly financial C. report for June 2007. -- Micki Rundell Consideration and possible action to determine project eligibility for GTEC funding for D. infrastructure related to the Georgetown Housing Authority's Sierra Ridge Project-- Tom Yantis Discussion and possible action to adopt the 2007/08 proposed GTEC Budget. Micki RundellE. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, July 18, 2007 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , July 18, 2007. Board Members Present: Gabe Sansing - President, Ray Armour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director, Farley Snell, Bill Sattler, Ricki Salazar Board Members Absent: Henry Boecker, Ben Oliver Staff Present: Paul Brandenburg, Tom Yantis, Jana Kern, Joel Weaver, Tom Benz, Ed Polasek, Mark Miller, Joe Lara, Jennifer Bills . OTHERS PRESENT: Jenny Meigs, Naomi Wallace - Georgetown Housing Authority, Janine Sisak - Diana McIver Associates, Kim Molnar - Citizen Minutes Regular Meeting Mr. Gabe Sansing called the regular meeting to order on Wednesday, July 18, 2007 at 2:02 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held May 14, 2007. -- A. Paul E. Brandenburg Discussion: None Action: Motion by Salazar, second by Armour to approve the minutes as written. Approved 5-0 (Henry Boecker & Ben Oliver absent) Discussion and possible action regarding the Project Progress Report and time lines (including but B. not limited to items listed ). -- Joel Weaver, Tom Benz Discussion: Weaver reviewed the Project Progress reports: S. Bound IH35 Frontage Road: On ramp to IH35 is scheduled to open by end of July 2007, but will most likely it will be mid August 2007. Off ramp from IH35 to frontage road is scheduled to open by mid/end of September 2007. Park Central Blvd : Project is complete. Lakeway Drive Overpass : TxDot is in ROW acquisition at the division level. This project has been cleared environmentally. Plan review is underway. Southeast Arterial 1: Waiting on a Interlocal Agreement with Williamson County. Southwest Bypass : Staff has been directed to engage the services of TxDOT to conduct the environmental study for the entire Bypass route - East SH29 to West SH29. Staff was also directed to engage the services of the CTRMA to conduct a mobility and feasibility study for the Southwest Bypass. Action: None Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for C. June 2007. -- Micki Rundell Discussion: Rundell presented the monthly financial report. Action: None Consideration and possible action to determine project eligibility for GTEC funding for infrastructure D. related to the Georgetown Housing Authority's Sierra Ridge Project-- Tom Yantis Discussion: Yantis presented this item. The Georgetown Housing Authority (GHA) is in the process of developing Sierra Ridge, a proposed mixed-use community, north of Northwest Blvd and west of IH35 frontage road. When the development is complete, it will comprise of about 180 residential units. These units will be affordable to a variety of incomes. The plan also calls for some commercial and office space. GHA is aware of the Williams Drive Gateway Redevelopment Master Plan that will redevelop about 80 acres in the Williams Drive, IH35, and Northwest Blvd area. The Sierra Ridge project is not within the 80-acre redevelopment plan area, but it is contiguous on the north end at Northwest Blvd. GHA has been working with the City to ensure that the design of this property compliments the Williams Dr. Gateway Master Plan and that the City's design standards for the Gateway area are met concerning the public roadways and infrastructure improvements. GHA is requesting assistance from GTEC to help construct/extend Washam Dr. and Janis Dr. and assist with the cost of drainage improvements on Northwest Blvd. This request for funding would be for part of the road improvements, the public utilities that would be within the road right of way of this project , the extension of Washam Drive to the Wolf Property , and the extension of Janis Dr . to the frontage of IH35. Snell clarifed that the GHA is asking the GTEC Board to make a finding today and that the GHA will come back at a later date with a full proposal. Yantis stated that is correct. If this project is found to be eligible, then GHA will present to GTEC a performance agreement. Action #1: Motion by Snell, second Sansing, that the proposed roads in conjunction with the Sierra Ridge Project, is an authorized project based on the fact that question one - types of expenditures the answer is "Yes", question 2 all of the answers are "Yes", and question 3c - expenditures for "streets, roads, drainage and other related transportation system improvements, including the payment of maintenance and operating expenses" for infrastructure necessary to promote or develop new or expanded business enterprises is "Yes". With that said, this project is an eligible project, for GTEC consideration. Discussion: Sattler asked if Washam Dr. stops at the end of the Sierra Ridge property who will build the roads to the housing facility. Yantis explained that Washam Dr. would be completed up to the property line. Janis Dr. will be build through the middle of the property. These two roads will be the primary streets through the project. Then there will be private drives that will run off those streets that would serve the housing facility. Sattler asked, whether or not, GTEC approves the funding for this project, Washam Dr. and Janis Dr. will be extended. Yantis explained that if the funding were not approved, GHA would not have the financing to do this project. Action #1 Approved 5-0 (Boecker & Oliver) Action #2: Motion by Snell, second by Salazar, that GTEC finds Sierra Ridge an eligible project as an affordable housing project. Question 3f states “expenditures for "streets, roads, drainage and other related transportation system improvements, including the payment of maintenance and operating expenses" that require or suitable for promotion of development and expansion of affordable housing as defined by 42 U.S.C. Section 12745. Action #2 Approved 4-1(Sansing, Salazar, Snell, Armour for, Sattler against) (Boecker & Oliver absent) Action #3: Motion by Snell, seconded by Sansing, for staff to return with an indication of the amount of Commercial Space, creation of jobs, generation of sales tax and to reaffirm the size of the residential section. Also want to see the road network – how it will connect to the North and South of this project. Action #3 Approved 5-0 (Boecker & Oliver absent) Discussion and possible action to adopt the 2007/08 proposed GTEC Budget. Micki RundellE. Discussion: Rundell explained that at the May 14, 2007 GTEC meeting, this Board decided how it would spend their money. GTEC decided that there would be no new projects identified in the 07/08 budget. What you do have is the adoption of the 5-year proposal. Even though GTEC did not allocate any new projects, we will have some roll forward projects. These projects that we don't feel we will be able to spend the money before the end of the fiscal year; so we are asking for that reallocation of funds for the next year. The 2007/08 budget also includes the costs for Administrative Services . Action: Motion by Armour, seconded by Salazar to adopt the 2007/08 proposed GTEC Budget. Approved 5-0 (Boecker & Oliver absent) Motion by Salazar, seconded by Sansing to adjourn meeting. Approved 5-0 (Boecker & Oliver absent) Adjournment The meeting was adjourned at 03:30 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour -Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, June 20, 2007 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, June 20, 2007 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ray Armour - Secretary, Paul Brandenburg - General Manager, Micki Rundell - Finance Director, Farley Snell, Henry Boecker, Ricki Salazar, Bill Sattler, Ben Oliver Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month of JuneJuneJuneJune.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, June 20, 2007 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , June 20, 2007. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month of JuneJuneJuneJune.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Monday, May 14, 2007 The Georgetown Transportation Enhancement Corporation will meet on Monday, May 14, 2007 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ray Armour - Secretary, Paul Brandenburg - General Manager, Micki Rundell - Finance Director, Henry Carr, Farley Snell, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Monday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the special meeting held on April 2, 2007 A. and April 10, 2007 along with the regular meeting held on April 18, 2007. -- Paul E. Brandenburg Discussion and possible action regarding the Project Progress Report and timelines (including but not B. limited to items listed). -- Joel Weaver, Tom Benz. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for C. April 2007. -- Micki Rundell Consideration and possible action on the 2007/08 GTEC TIP Project Selection. -- Tom Benz, Ed D. Polasek Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall , 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Monday, May 14, 2007 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Monday, May 14, 2007. Board Members Present: Gabe Sansing - President, Paul Brandenburg - General Manager, Micki Rundell - Finance Director, Farley Snell, Henry Boecker, Ricki Salazar Board Members Absent: Ray Armour, Henry Carr Staff Present: Jim Briggs, Jana Kern, Tom Benz, Joel Weaver, Ed Polasek, Mark Miller, Joe Lara, OTHERS PRESENT: G. E. (Sonny) Kretzschmar, P.E. - HDR Engineering, Inc. Minutes Regular Meeting Mr. Gabe Sansing called the regular meeting to order on Monday, May 14, 2007 at 2:02 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation, the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the special meeting held on April 2, 2007 A. and April 10, 2007 along with the regular meeting held on April 18, 2007. -- Paul E. Brandenburg Discussion: None Action: Motion by Snell, seconded by Salazar to approve all three sets of the minutes as written. Approved 4-0 (Ray Armour & Henry Carr absent) Discussion and possible action regarding the Project Progress Report and timelines (including but not B. limited to items listed). -- Joel Weaver, Tom Benz. Discussion: Weaver presented the monthly report: Southeast Arterial 1: New alignment and ROW width approved by GTEC and Council. Preparing to resurvey and redesign of the two-lane section. Briggs gave an overview to the Board on his meeting with County. S. Bound IH 35 Frontage Road: The bridge deck pours are now complete. Traffic should be able to start using the new road by end of May. Traffic will have to go through the light at Leander Road until the new ramps are completed. Still is having problem with the natural rock wall. Change order has been turned in for the rock wall. Park Central: This job is going very well. Concrete placement on the southern half of the road is complete. Demo of the northern portion of the existing roadway is complete and the sub grade work is in progress. Southwest Bypass : Staff has been directed to engage the services of TxDOT to conduct the environmental study for the entire bypass route. In addtion, staff is to engage the services of the CTRMA to conduct a mobility and feasibility study. Lakeway Drive Overpass : TxDOT is in ROW acquisition phase at their division level. This project has been cleared environmentally. 90% of the plans are due this month. Letting date may be pushed to latter in the year. Signal Work Rivery at Wolff Ranch Parkway : Should begin the week of May 21, 2007 Action: None Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for C. April 2007. -- Micki Rundell Discussion: Rundell presented the monthly financial report. Action: None Consideration and possible action on the 2007/08 GTEC TIP Project Selection. -- Tom Benz, Ed D. Polasek Discussion Part one: Polasek presented this item. When this process was started, there were nine (9) projects. Due to the Council action on SE 1 and the division of project 12 into three parts (a,b,& c), there was only Project 12c was the only project that did not have a finding of eligibility done. At the April Board Meeting, it was decided that project 12c would have the eligibility done. Of the members that turned in their scoring sheets project 12c is eligible for funding. Action: Motion by Snell, seconded by Salazar that the Georgetown Transportation Enhancement Board, following guidelines provided by the City Attorney, finds Transportation Project numbered 12c eligible for 4B funding, because it: (1) conforms to the ballot language establishing the sales tax; (2) constitutes one or more costs authorized by stature; and (3) is one or more of the types of project authorized by stature, documented by the GTEC Board Ranking of Eligibility Ranking Summary completed May 14, 2007. Approved 4-0 (Armour & Carr absent) Discussion Part two : This Board also has the opportunity to vote on the individual items. On the five TIP project list there are eleven (11) potential projects. Four (4) out of the eleven (11) are fully funded based on the current TIP. Now GTEC has seven (7) potential projects for funding. At this time, the Board set the five (5) year TIP that is below: GTEC Board - Five Year TIP Worksheet Note: First Year 2007/08 is only year that is adopted. Other years are for planning purposes only and are subject to change GTEC Proposed SummaryFunds Project New FundingTentativeTentativeTentativeTentativeTentative5 YearStill #Detail Description of Transportation Improvement Request07/0808/0909/1010/1111/12TotalNeeded Projects Determined as Eligible for GTEC Funding 12bArterial SE-1 (Southwestern Blvd to SH 130)$0 00000$0$0 12cArterial SE-1 (Maple / Inner Loop to CR-110)$0 00000$0$0 QQNorthwest Boulevard Bridge over IH-35 $1,732,745 065,000128,0001,539,7450$1,732,745$0 14cSH-29 Bypass (from RR 2243 to IH-35). 2 lane. 400 ft ROW.$26,340,000 00000 $0 $26,340,000 14bSH-29 Bypass (from SH-29 to RR 2243). 2 lane. 400 ft ROW.$22,300,000 05,000,0009,000,00000 $14,000,000 $8,300,000 12aCR 110 / Southwestern (SE Inner Loop to SE-1)$0 00000$0$0 9IH-35 / Williams Drive Intersection / Access Improvements $763,321 0000763,321$763,321$0 10 Northeast Inner Loop / Lakeway Bridge over IH-35, from CR-151 to Airport $0 00000$0$0 14aSouthwest Inner Loop (DB Wood to Bypass)$1,961,419 000330,0000 $330,000 $1,631,419 19Southeast Inner Loop (Reconstruction / Relocation. IH-35 to SE-1)$0 00000$0$0 19aSoutheast Inner Loop (Widening to 4 Lanes. IH-35 to SE-1)$9,243,121 00000 $0 $9,243,121 AH Northwest Inner Loop Widen to 4 Lanes (Williams Dr. to Water Plant). Portion of project 16a.$1,200,000 00000 $0 $1,200,000 Totals $63,540,606 $0$5,065,000$9,128,000$1,869,745$763,321$16,826,066 $46,714,540 Line AMaximum new funding available $25,348,060 $4,755,350$4,519,540$4,408,790$5,187,410$6,476,970 Line BDebt capacity carried forward to subsequent years ($4,755,350)$545,460$4,719,210$0$0 Line CFunding carried forward $0$0$0$0$3,317,665 Line DTotal funding available $0$5,065,000$9,128,000$5,187,410$9,794,635$8,521,994 Line E(Minus) Project Costs $0 ($5,065,000)($9,128,000)($1,869,745)($763,321) Line FFunding carried forward to next year $0$0$0$3,317,665$9,031,314 Action: Motion by Snell, seconded by Salazar to approve the new current 5-year plan, with no new major new projects. Approved 4-0 (Armour & Carr absent) Motion by Salazar, seconded by Boecker to adjourn meeting. Approved 4-0 (Armour & Carr absent ) Adjournment The meeting was adjourned at 03:24 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, April 18, 2007 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, April 18, 2007 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Pat Berryman - Vice-President, Ray Armour - Secretary, Paul Brandenburg - General Manager, Micki Rundell - Finance Director, Henry Carr, Farley Snell, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. PUBLIC HEARING PUBLIC HEARING CALLED TO ORDER Public hearing by the Georgetown Transportation Enhancement Corporation (GTEC) regarding the A. expenditure of 4B sales taxes for the proposed 2006/07 GTEC transportation improvement plan. -- Micki Rundell REGULAR MEETING CALLED TO ORDER Consideration and approval of the minutes from the regular meeting held March 21, 2007. -- Paul B. Brandenburg Discussion and possible action regarding the Project Progress Report and timelines (including but not C. limited to items listed). -- Joel Weaver/Tom Benz Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for D. March 2007. -- Micki Rundell Consideration and possible action on the 2007/08 GTEC TIP Process. -- Ed Polasek, John AldridgeE. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, April 18, 2007 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , April 18, 2007. Board Members Present: Gabe Sansing - President, Ray Armour - Secretary, Paul Brandenburg - General Manager, Micki Rundell - Finance Director, Henry Carr, Farley Snell, Ricki Salazar Board Members Absent: Henry Boecker, Pat Berryman Staff Present: Jim Briggs, Jana Kern, Joel Weaver, John Aldridge , Ed Polasek, Mark Miller OTHERS PRESENT: Kim Molar - Citizen, G. E. (Sonny) Kretzschmar, P.E. - HDR Engineering, Inc Minutes Regular Meeting REGULAR MEETING CALLED TO ORDER Regular meeting called to order by Mr. Gabe Sansing on Wednesday, April 18, 2007 at 2:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. PUBLIC HEARING PUBLIC HEARING CALLED TO ORDER Public Hearing called to order by Mr. Sansing at 2:01 p.m. Public hearing by the Georgetown Transportation Enhancement Corporation (GTEC) regarding the A. expenditure of 4B sales taxes for the proposed 2006/07 GTEC transportation improvement plan. -- Micki Rundell Discussion: Rundell stated that this is a public hearing to expend fund on the Northwest Blvd. Bridge these funds are for the study to ensure the route and this is the first step in this project . Funds will be made available 60 days after the date of this public hearing. Mr. Sansing asked if there was anyone wishing to speak. With no one from the public wishing to speak. We will close this public hearing. Public hearing closed at 2:03 REGULAR MEETING CALLED TO ORDER Regular meeting called back to order at 2:04 p.m. Consideration and approval of the minutes from the regular meeting held March 21, 2007. -- Paul B. Brandenburg Discussion: None Action: Motion by Snell, seconded by Carr to approve the minutes as written. Approved 5-0 (Henry Boecker and Pat Berryman absent) Discussion and possible action regarding the Project Progress Report and timelines (including but not C. limited to items listed). -- Joel Weaver/Tom Benz Discussion: Weaver presented the monthly project report: IH 35 Frontage Road : The deck pours are complete. Should be open to traffic by mid May 2007. Question from Sansing asked what was is causing the delay. Weaver stated that TxDOT has some issues with the wall on the south side of the bridge. That wall, per the plan, was to be a natural sawed rock wall. TxDOT did not come up with what they thought they have for this wall so they are re-biding this wall to do it a different way. What this means is that section needs to be re-engineered, etc. and TxDOT is getting new numbers on this. What is going to happen is they will have to open this road up then immediately do a lane closure to work on this wall. Sansing asked if TxDOT would be coming back to the City for anything. Weaver stated that the City is not a part of this wall. The City’s involvement only included the bridge. Park Central : Demo of the southern portion of the existing roadway is complete. Lime treatment of the sub-grade is also complete. Testing of the forming concrete began in mid April. Concrete placement began on April 17, 2007. Lakeway Drive Overpass : Project has been cleared environmentally. 90% plans are due in May. Preparation for the September 2007 letting date for this project is now in the hands of the division office and may be pushed to later in the calendar year. SE1: New alignment and ROW width approved by GTEC & Council. Preparing to resurvey and redesign to two lane section. Snell asked if the project description that was listed is still the old description and if it was could this be brought current. Weaver stated that it would be updated at the next meeting. Southwest ByPass : Staff has been directed to engage the services of TxDOT - to conduct the environmental study for the entire bypass route - east SH 29 to west SH 29 - and the services of CTRMA - to conduct mobility and feasibility study. Action: None Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for D. March 2007. -- Micki Rundell Discussion: Rundell presented the monthly financial report. Action: None Consideration and possible action on the 2007/08 GTEC TIP Process. -- Ed Polasek, John AldridgeE. Discussion: Polasek presented this item. The good news is that this Board does not have to the entire Thoroughfare Plan anymore. With the change in process the Georgetown Transportation Advisory Board (GTAB) now reviews the Thoroughfare and does the ranking of the projects. What GTEC now has is the top ranked projects the GTAB feels are GTEC eligible and these projects need to be looked at as part of GTEC's Transportation Improvement Plan (TIP) process. In this years process GTAB is presenting to GTEC a list of nine (9) projects. At the March 27, 2007, City Council Meeting, staff was directed to move forward with amendments to the current TIP and Overall Transportation Plan (OTP) related to several projects in the proposed TIP. Projects 14a, 14b, & 14c, all relate to State 29 Bypass/Southern Inner Loop, are to be modified to a new cross sections and route. TxDOT has agreed to begin the Environmental Impact Study of the ultimate Bypass route, if the City shows some interest/commitment to building the roadway. This commitment is taking place in the form of an OTP amendment that will adopt the realignment of the SE1 portion of the Bypass, and adoption of the TxDOT ROW standards for Freeways. With that said, the proposed project list and project descriptions have been prepared with the amended TIP to reflect the March 27th, City Council action. Projects that have been added to the list: Project AH - NW Inner Loop widening at the intersection of Williams Dr. This was added as a potential economic development and safety project. The project would allow greater queuing at the intersection, and increase access and safety to commercial development east of Williams Dr. Project 19a - Southeast Inner Loop widening to 4 lanes from IH 35 to SE 1. This project was added as information only. It is shown to reflect the continued improvements to the SH 29 Bypass from IH 35 to SE 1. The City is requesting Williamson County fund the project through the recently adopted Bond Program. Project QQ - Northwest Blvd. Bridge. This project has been moved into the current 5- year TIP. GTEC has $18,000.00 budgeted to do a route study. Lengthy discussion on projects, funding, economic development areas. Full version is on tape. Polasek continued to say that the GTEC Board has done all of the eligibility findings of on the listed projects except for project 12c. Polasek also stated that the GTEC Board has all of the eligibility pages for all of the projects list . It will be up to the Board if you want to do all of the projects , or just project 12c since all of the other projects are the same as last year. Snell stated that it was his understanding that once a Board found a project eligible, that finding remained in place until the Board undid it. And unless the new members of this Board feel otherwise, I would like to just do the findings on the projects that have not been done before. All of the Board members were in agreement with Snell. Polasek stated that on the question sheets you only have to answer for project 12c. Then fill out the ranking and evaluation sheets. All sheets are due back to Ed Polasek or Jana Kern no later than Friday May 4, 2007. Polasek or Kern will get the workbooks to the absent Board members. Due to the fact that the results of this Board needs to be returned to the GTAB so that Board can see what is funded and what is not.Briggs suggested that the two meeting switch - GTEC will meet on Monday May 14, 2007 at 2:00 p.m., and GTAB will meet on Wednesday, May 16 2007 at 1:00 p.m. Briggs/Kern will check with the Chair of the GTAB Board to ensure that we are able to switch the meeting dates. Action: None Motion by Snell, seconded by Salazar to adjourn meeting Approved 5-0 (Boecker & Berryman absent) Adjournment The meeting was adjourned at 03:25 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Special Meeting Tuesday, April 10, 2007 The Georgetown Transportation Enhancement Corporation Special Meeting will meet on Tuesday, April 10, 2007 at 05:30 PM in the City Council Chambers, located at 101 East 7th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Pat Berryman - Vice-President, Ray Armour - Secretary, Paul Brandenburg - General Manager, Micki Rundell - Finance Director, Henry Carr, Farley Snell, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Tuesday of each month at 05:30 PM. Call to Order at 05:30 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action with respect to and "Resolution of the Georgetown Transportation A. Enhancement Corporation Authorizing the issuance of Georgetown Transportation Enhancement Corporation Senior Lien Sales Tax Revenue Bonds, Series 2007; Approving a Paying Agent/Registrar Agreement, an Amended and Restated Sales Tax Remittance Agreement, and a Bond Purchase Agreement; Approving and Official Statement; and Approving Other Matters Related Thereto." -- Micki Rundell Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Special Meeting Tuesday, April 10, 2007 The Georgetown Transportation Enhancement Corporation Special Meeting of the City of Georgetown, Texas, met on Tuesday, April 10, 2007. Board Members Present: Gabe Sansing - President, Pat Berryman - Vice-President, Ray Armour - Secretary, Paul Brandenburg - General Manager, Micki Rundell - Finance Director, Henry Carr, Farley Snell, Ricki Salazar Board Members Absent: Henry Boecker Staff Present: Jim Briggs, Jana Kern Others Present: Carol Polumbo - McCall, Parkhurst, & Horton L.L.P. Minutes Regular Meeting Special Meeting called to order by Mr. Gabe Sansing at 5:31 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action with respect to and "Resolution of the Georgetown Transportation A. Enhancement Corporation Authorizing the issuance of Georgetown Transportation Enhancement Corporation Senior Lien Sales Tax Revenue Bonds, Series 2007; Approving a Paying Agent/Registrar Agreement, an Amended and Restated Sales Tax Remittance Agreement, and a Bond Purchase Agreement; Approving and Official Statement; and Approving Other Matters Related Thereto." -- Micki Rundell Discussion: Rundell opened the meeting this special meeting to approve a resolution authorizing the issue of sales tax revenue bonds, that GTEC is issuing for SE1 and to complete the payment of the TxDOT project at Lakeway and the bridge. GTEC had budgeted to issue these bonds at 5.25%, but please notice that GTEC got a rate of 4.45%. Note that this is half a point less that what was budgeted for. What this means to GTEC is staff budgeted about $927,000.00 for debt services; it will now be closer to $830,000.00. This is about $100,000.00 less in debt services annually. At this time Rundell turned the meeting over to Carol Polumbo who went through the rest of the process. Carr asked what would happen if the sales taxes just collapsed. Polumbo stated that there is a reserve fund that would give some cushion of time – maybe about six months. Snell stated that the contingence reserve that is set up for the GTEC Board is for situations like this. Rundell state that this true; GTEC has about 90 days worth of cash in its contingence reserve. Action: Motion by Carr, seconded by Berryman to approve the Resolution of the Georgetown Transportation Enhancement Corporation Authorizing the issuance of Georgetown Transportation Enhancement Corporation Senior Lien Sales Tax Revenue Bonds, Series 2007; Approving a Paying Agent/Registrar Agreement, an Amended and Restated Sales Tax Remittance Agreement, and a Bond Purchase Agreement; Approving and Official Statement; and Approving Other Matters Related Thereto. Approved 6-0 (Henry Boecker absent) Motion by Snell seconded by Salazar to adjourn. Approved 6-0 (Boecker absent) Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Special Meeting Monday, April 2, 2007 The Georgetown Transportation Enhancement Corporation Special Meeting will meet on Monday, April 2, 2007 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Pat Berryman - Vice-President, Ray Armour - Secretary, Henry Carr, Farley Snell, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Monday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A.Update and possible action on the status of the Southeast Arterial 1 (SE1) Road Project. John Aldridge - Transportation Engineer B.Consideration and possible action regarding a Debt Administration Contract between GTEC and the City of Georgetown. Micki Rundell - Director of Finance and Administration Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Special Meeting Monday, April 2, 2007 The Georgetown Transportation Enhancement Corporation Special Meeting of the City of Georgetown, Texas, met on Monday, April 2, 2007. Board Members Present: Gabe Sansing - President, Pat Berryman - Vice-President, Ray Armour - Secretary, Paul Brandenburg - General Manager, Micki Rundell - Finance Director, Farley Snell, Henry Boecker, Ricki Salazar Board Members Absent: Henry Carr Staff Present: Jim Briggs, Jana Kern, John Aldridge , Tom Benz, Mark Miller, Terri Calhoun OTHERS PRESENT: Carol Polumbo - McCall, Parkhurst & Horton L.L.P. Minutes Regular Meeting Special GTEC Meeting Called to order by Mr. Gabe Sansing on Monday, April 2, 2007 at 2:04 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A. Update and possible action on the status of the Southeast Arterial 1 (SE1) Road Project. John Aldridge - Transportation Engineer Discussion: Micki Rundell informed the Board that part of the reason that we are going over SE1 is that the City will be issuing debt for this project. Staff felt that it was important that the Board be aware of all of the final decisions. Aldridge gave an up date, to the Board, on what was presented/discussed at the Council Workshop that was held on March 26, 2007. Staff was looking at the Southwest Bypass which starts at W SH 29 and goes around to SH 130 and sometime in the future it will tie back into E SH 29. The county has offered to participate in the section from Austin Ave. to just past FM 1460 (Southeast Inner Loop) in the amount of $3.0 M. Also on SE 1 from SH 130 to CR 110/Southwestern Blvd. GTEC funds of about $10.5 M. Through one of the studies with TxDOT we discovered that a better location would be to tie SE 1 and Southeast Inner Loop together for about $2.5 M. We were looking at 200' of ROW and TxDOT came back and offered that they would participate on environmental issues and clearing the environmental impact statement, all the way across from SH29 to SH29; but the City would need to look at a possibility of a feasibility study of going with 400' of ROW with a two lane roadway. If we went with the two lane roadway, from our work shop, we found that we could cut the cost adequately enough to build two 12' lanes and that would serve as a truck bypass. This truck bypass from SH 29 and from Austin Ave. to SH 130 with a two lane facility on the north side of the ROW. Snell asked, on 400' ultimately you could have a divided four lanes plus the two lanes that you would build first. Yes, that is correct. Snell continued by asking if there would be room for another frontage road. Aldridge stated that there possibly could be another frontage road on the other side. When finished out there would be a total of eight lanes. Sansing asked at the ultimate build out will this be divided. Yes, it will be divided. This will be similar to interstate section where you have a frontage road two lanes and ditches and separation sort of like a crash barrier. Boecker asked if ultimately is going to be two lane frontage roads, two main lanes in each direction, divided, do you really need 400'. It was stated that the 400' is a TxDOT requirement. Northwest Blvd. Bridge: We have participation with County. Total cost for the project will be about $6.8 M. This will be a connection from Northwest Blvd. and tie into FM 971. This will help relieve the congestion on Williams Dr./Austin Ave. corridor. Boecker also stated that this will also open up the Williams Drive Gateway project for Economic Development. IH 35 Frontage Road: The north bound frontage road from Austin Ave. through Leander Road and up to SH 29. This is the project that the County and the State are designing to get this frontage road built. Council gave staff direction to continue with the projects, as funds become available, when TxDOT clears the environmental impact that we could start building the roadway - 2 lanes with 400' ROW and also continue with Northwest Blvd to connect with 971. Action: None B. Consideration and possible action regarding a Debt Administration Contract between GTEC and the City of Georgetown. Micki Rundell -Director of Finance and Administration Discussion: Rundell this new debt administration contract is more specific because the type of debt we are issuing, in this case, is sales tax revenue bonds. Unlike the issues, we have done in the past that were issued by the City of Georgetown, Certificates of Obligation In this case GTEC will be borrowing on their own. Because this is the first time that GTEC will be borrowing on their own, we have asked Ms. Polumbo here to go over the contract with the Board. The one thing that this contract does is document what GTEC and City are doing. GTEC will make payments back to the City for your share of the debt that the City has already issued. But one of the important things that this does from a market perspective is make it clear that those payments back to the City for there debt are subordinate to the payment of GTEC’s own debt; this is necessary to be able to market your bonds and get the best interest rate for your bonds. We need to get the bondholders assurances that they have a senior lien on the 4B Sales Tax structure. City staff will continue to administer the construction project contracts, and the funds will come from the bond funds that GTEC will issue. There is an existing sales tax remittence agreement between the City and GTEC basically speaks to - when the sales tax money comes in and how it is transferred over, now that GTEC is issuing debt the bond holders have a legal lien on all of the 4B sales tax. What this mean is there is a revenue stream that comes in, it comes to a revenue fund that pays the debt service and any thing left is available for any lawful purpose. Bond holders would know, if anything were to go wrong, that is their revenue stream that they have a lien on. It was asked if there were any projects getting ready to come off the books. Rundell stated that other than the cash funded projects that GTEC has done that relate to economic development in the downtown area, no, all of our bond projects are not off yet they won't be for about another 12 years. Action: Motion by Snell, seconded by Berryman to approve the Debt Administration Contract between GTEC and the City of Georgetown. Approved 6-0 (Carr absent) Discussion: Rundell stated that a special meeting will need to be set for April 10, 2007 at 5:30 p.m. at the Council Chambers. Motion by Berryman, seconded by Boecker to Adjourn meeting Adjournment The meeting was adjourned at 02:40 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Tuesday, March 27, 2007 The Georgetown Transportation Enhancement Corporation will meet on Tuesday, March 27, 2007 at 06:00 PM in the City Council Chambers, located at 101 East 7th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Henry Carr, Farley Snell, Paul Brandenburg - General Manger, Micki Rundell - Finance Director, Pat Berryman, Gabe Sansing, Henry Boecker, Ricki Salazar, Ray Armour Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Tuesday of each month at 06:00 PM. Call to Order at 06:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. NOTICE OF MEETING of the Georgetown Transportation Enhancement Corporation and Georgetown Transportation Advisory Board of the City of Georgetown, Texas Members of the above-referenced boards have been invited and may attend the City Council Workshop on Monday, March 26, and the regular City Council Meeting on Tuesday, March 27, 2007 Monday, March 26, at 4:00 p.m. and Tuesday, March 27, 2007 at 6:00 p.m. Georgetown City Council Chamber 101 E. 7th Street Georgetown, Texas to hear the City Council discussion and possible action on City Transportation Projects, Planning, and Funding No official action will be taken by the Georgetown Transportation Enhancement Corporation or the Georgetown Transportation Advisory Board. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Monday, March 26, 2007 The Georgetown Transportation Enhancement Corporation will meet on Monday, March 26, 2007 at 04:00 PM in the City Council Chambers, located at 101 East 7th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Henry Carr, Farley Snell, Paul Brandenburg - General Manger, Micki Rundell - Finance Director, Pat Berryman - Vice President, Gabe Sansing - President, Henry Boecker, Ricki Salazar, Ray Armour - Secretary Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Monday of each month at 04:00 PM. Call to Order at 04:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. NOTICE OF MEETING of the Georgetown Transportation Enhancement Corporation and Georgetown Transportation Advisory Board of the City of Georgetown, Texas Members of the above-referenced boards have been invited and may attend the City Council Workshop on Monday, March 26, and the regular City Council Meeting on Tuesday, March 27, 2007 Monday, March 26, at 4:00 p.m. and Tuesday, March 27, 2007 at 6:00 p.m. Georgetown City Council Chamber 101 E. 7th Street Georgetown, Texas to hear the City Council discussion and possible action on City Transportation Projects, Planning, and Funding No official action will be taken by the Georgetown Transportation Enhancement Corporation or the Georgetown Transportation Advisory Board. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, March 21, 2007 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, March 21, 2007 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Henry Carr, Farley Snell, Paul Brandenburg – General Manager, Micki Rundell – Finance Manager, Gabe Sansing, Henry Boecker, Ricki Salazar, Pat Berryman, Ray Armour Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to appoint Board Officers in accordance with Section 3.02 of the A. Georgetown Transportation Enhancement Corporation Bylaws. -- Paul E. Brandenburg Consideration and approval of the minutes from the regular meeting held February 21, 2007. -- Paul B. Brandenburg Discussion and possible action regarding the Project Progress Report and timelines (including but not C. limited to items listed). -- Joel Weaver/Tom Benz Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for D. February 2007. -- Micki Rundell Discussion related to documents and procedures for the issuance of Sales Tax Revenue Bonds, Series E. 2007. -- Micki Rundell Discussion and possible action regarding amending the 2006/07 GTEC Budget and setting a date for a F. public hearing. -- Micki Rundell Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, March 21, 2007 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , March 21, 2007. Board Members Present: Henry Carr, Paul Brandenburg - General Manger, Micki Rundell - Finance Director, Gabe Sansing - President, Henry Boecker, Ricki Salazar, Ray Armour - Secretary Board Members Absent: Farley Snell, Pat Berryman - Vice President Staff Present: Jim Briggs, Jana Kern, Joel Weaver, John Aldridge , Mark Miller, Terri Calhoun OTHERS PRESENT: Kim Molnar - Citizen, Gary Gamer & G. E. (Sonny) Kretzschmar, P.E. - HDR Engineering, Inc., Richard Donoghue - McCall, Parkhurst & Horton L.L.P. Minutes Regular Meeting Regular GTEC Board Meeting called to order by Jana Kern, Staff Liaison for the GTEC Board, on Wednesday, March 21, 2007 @2:07 p.m. Mr. Brandenburg introduced the new board member Ray Armour. Then City staff introduced themselves and stated what their function is with the City. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to appoint Board Officers in accordance with Section 3.02 of the A. Georgetown Transportation Enhancement Corporation Bylaws. -- Paul E. Brandenburg Discussion: Nominations were received for President, Vice President, and Secretary Action: Motion by Salazar, seconded by Carr to elect Gabe Sansing as President of the GTEC Board. Approved 5-0 (Farley Snell and Pat Berryman absent ) At 2:11 p.m. the GTEC meeting was turned over to Mr. Sansing, the newly elected GTEC Board President. Action: Motion by Salazar, seconded by Carr to elect Pat Berryman as Vice President of the GTEC Board. Approved 5-0 (Farley Snell and Pat Berryman absent) Action: Motion by Carr, seconded by Salazar to elect Ray Armour as Secretary of the GTEC Board. Approved 5-0 (Farley Snell and Pat Berryman absent) Consideration and approval of the minutes from the regular meeting held February 21, 2007. -- Paul B. Brandenburg Discussion: None Action: Motion by Carr, seconded by Salazar to approve the minutes as written. Approved 5-0 (Snell and Berryman absent) Discussion and possible action regarding the Project Progress Report and timelines (including but not C. limited to items listed). -- Joel Weaver/Tom Benz Discussion: Weaver presented the monthly project progress report: Southeast Arterial 1: Currently ROW procurement is underway from the east end of the project. Redesign is underway for the Southwestern Blvd. Mr. Sansing asked if it would be appropriate to discuss the meeting that was held on March 20, 2007, and the suggestion by Bob Daigh on the amount of ROW that the City will need to procure if the City wants to keep the route going the direction that we want it to go. Briggs stated that, yes it would be appropriate to discuss as far as project updates. Briggs continue by informing the Board about the meeting held on March 20, 2007 that had several people attending from the City, County, TxDot and CTRMA to discuss not just SE1 but the entire ByPass and the entire Loop. For the City to get a completed loop - from SH29 west all the way to SH29 east - in a reasonable time frame to be able to move truck traffic off of University Ave. The District Engineer - Mr. Bob Daigh is in concurrence with that plan and has bought into this plan. Funding of this project is a concern on all sides. GTEC can not be the sole funding source. GTEC will fund portions of this Loop. This Project that was approved by this Board and Council is a piece of that larger picture. This project was approved as part of the City's Overall Transportation Plan (OTP), which calls for this Loop to be a major arterial roadway designed to a freeway section, but within 200' ROW. The State Plan, if the State plans to participate, calls for similar freeway section but with 400' minimum ROW. Staff, at this time, has been authorization to proceed forward with the 200' to make complete what we have for the GTEC funding. Park Central Blvd : Construction began Mid March with erosion control and demo of the southern portion of the existing roadway. South Bound IH 35 Frontage Road : The bridge deck pours are now complete. They are doing bridge rail at this time. State states that traffic will be able to start using main lanes of frontage road by the end of April. During this time frame traffic will need to go through the light at Leander Road until the new ramps are finished. Lakeway Drive Overpass : TxDOT is still addressing ROW and utility issues in preparation for a September letting. Southwest Bypass : Discussion is still ongoing with TxDOT, Williamson County, and CTRMA about cost participation on this project. Action: None Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for D. February 2007. -- Micki Rundell Discussion: Rundell presented the monthly financial report for February 2007. Action: None Discussion related to documents and procedures for the issuance of Sales Tax Revenue Bonds, Series E. 2007. -- Micki Rundell Discussion: Rundell gave an quick overview of the process for issuance of the $11 million in bonds related to the SE1 and completion of the Lakeway/IH35 Bridge contribution. At this time Rundell introduced Richard Donoghue of McCall, Parkhurst & Horton L.L.P. Mr. Donoghue reviewed the documents with the Board and provide an in depth overview of the issuance process. Rundell also stated that there needs to be a special meeting on Tuesday, April 10, 2007 at 5:30 so GTEC can approve a resolution authorizing the bond sale. Action: None Discussion and possible action regarding amending the 2006/07 GTEC Budget and setting a date for a F. public hearing. -- Micki Rundell Discussion: Rundell presented this item. This item is for the study that needs to be done on the Northwest Blvd. Bridge. This project will actually be in 07/08 budget, but we need to get started on this . We are asking to amend the 06/07 budget by $18,000.00. We also need to set a public hearing date. As you all are aware, with any expenditures from GTEC we must hold a public hearing. Staff is asking that we set the public hearing on April 18, 2007, at 2:00 p.m. Action: Motion by Carr, seconded by Salazar to amend the 2006/07 GTEC Budget by $18,000.00, and set a public hearing for April 18, 2007 at 2:00 p.m. Public hearing will be held at the GMC Building. Discussion Carr asked if a finding was done on this project? Rundell stated that yes a find was done on this project . Approved 5-0 (Snell and Berryman absent) Motion by Salazar, seconded by Armour to adjourn. Approved 5-0 (Snell and Berryman absent) Adjournment The meeting was adjourned at 02:55 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour-Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, February 21, 2007 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, February 21, 2007 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Henry Carr - President, Joe Savage - Vice President, Farley Snell - Secretary, Paul Brandenburg - General Manger, Micki Rundell - Finance Director, Pat Berryman, Gabe Sansing, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the Minutes from the regular meeting held November A. 15, 2006. -- Paul E. Brandenburg Discussion and possible action regarding the Project Progress Report and timelines (including but not B. limited to items listed). -- Joel Weaver, Tom Benz Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for C. January 2007. -- Micki Rundell Discussion and possible action to make recommendations to the City Council regarding the review of D. the City of Georgetown's current Principles for Economic Development Incentives. -- Paul E. Brandenburg Discussion and update on the Southeast Arterial 1 (SE1) Project. -- John AldridgeE. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, February 21, 2007 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , February 21, 2007. Board Members Present: Henry Carr - President, Farley Snell - Secretary, Paul E. Brandenburg - General Manger, Micki Rundell - Finance Director, Pat Berryman, Gabe Sansing, Henry Boecker, Ricki Salazar Board Members Absent: Joe Savage, Paul E.Brandenburg Staff Present: Jim Briggs, Jana Kern, Tom Benz, Joel Weaver, John Aldridge , Mark Thomas, Ed Polasek, OTHERS PRESENT: G. E. (Sonny) Kretzschmar, P.E. - HDR Engineering, Inc., Bruce Barton of Omni Projects , Ercel Brashear - GISD, Kim Molnar - Citizen, David Chang - Georgetown South, Steve Lampinstein - Citizen Minutes Regular Meeting Regular Board Meeting called to order by Mr. Henry Carr on Wednesday, February 21, 2007 at 2:00 P.M. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the Minutes from the regular meeting held November A. 15, 2006. -- Paul E. Brandenburg Discussion: None Action: Motion by Snell, seconded by Boecker to approve the minutes as written. Approved 6-0 (Joe Savage absent) Discussion and possible action regarding the Project Progress Report and timelines (including but not B. limited to items listed). -- Joel Weaver, Tom Benz Discussion: Weaver presented the monthly Project Progress report : Southbound IH35 Frontage Rd.: Bridge deck pour in process should be complete by end of February. Working to complete roadway and drainage on the section north of SH29. Storm water complete from bridge to Leander Rd. Park Central Blvd : Pre-construction meeting was held on February 22, 2007. Should start construction in about two weeks. Southwest Bypass - Projects 14B & 14C: On going discussion about cost participation with, will get into further discussion when we get to the last item on the agenda Lakeway Drive Overpass : TxDOT addressing utility and right-of-way issues in preparation for the September 2007 letting date. Action: None Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for C. January 2007. -- Micki Rundell Discussion: Rundell presented the monthly financial report. Action: None Discussion and possible action to make recommendations to the City Council regarding the review of D. the City of Georgetown's current Principles for Economic Development Incentives. -- Paul E. Brandenburg Discussion: Mark Thomas presented this item. At the direction of City Council and City Manager, we were asked to let the Boards and Committees review the incentives that are currently in place and to give the Board members a chance to submit any of their suggestions to stream line this process. What would help Economic Development would be able to have a range of incentives that could be available early on to company based on their potential capital investment, wages, the Return On Investment (ROI), the jobs that they might create. If the City had this set range of incentives a potential company would be able to evaluate us early on in their process. We have also been asked to create a flow chart on how this will all flow together. Action: Motion by Boecker seconded by Sansing that the GTEC Board concurs to have Mark Thomas proceed with the appendix to the principals for Economic Development incentives that were discussed. And to bring back the final appendix to the GTEC Board. Approved 6-0 (Savage Absent) Discussion and update on the Southeast Arterial 1 (SE1) Project. -- John AldridgeE. Discussion: Briggs gave an update to the Board on the SE1 & Southwest Bypass projects , full version of this discussion is on tape. Action: None Salazar left the meeting at 3:02 p.m. Motion by Snell, seconded by Carr to adjourn meeting. Approved 6-0 (Savage & Salazar absent) Adjournment The meeting was adjourned at 03:10 PM. Approved :Attest: _______________________________________________ Henry Carr - President Farley Snell - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, January 17, 2007 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, January 17, 2007 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Henry Carr- President, Joe Savage – Vice President , Farley Snell – Secretary, Paul Brandenburg – General Manager, Micki Rundell – Finance Manager, Gabe Sansing, Henry Boecker, Ricki Salazar, Pat Berryman Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and approval of the minutes from the regular meeting held November 15, A. 2006. -- Paul E. Brandenburg Discussion and possible action regarding the Project Progress Report and timelines B. (including but not limited to items listed). -- Joel Weaver /Tom Benz Presentation of Georgetown Transportation Enhancement Corporation monthly financial C. report for December 2006. -- Micki Rundell Consideration and possible recommendation to award a bid for the construction of Park D. Central Boulevard. -- Mark Miller Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, January 17, 2007 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , January 17, 2007. Board Members Present: Henry Carr - President, Paul Brandenburg - General Manger, Micki Rundell - Finance Director Board Members Absent: Farley Snell, Joe Savage - Vice President, Pat Berryman, Gabe Sansing, Henry Boecker, Ricki Salazar Staff Present: Jim Briggs, Jana Kern, John Aldridge , Joel Weaver, Mark Miller Minutes Regular Meeting Meeting was not held, due to lack of quorum. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and approval of the minutes from the regular meeting held November 15, A. 2006. -- Paul E. Brandenburg Discussion and possible action regarding the Project Progress Report and timelines B. (including but not limited to items listed). -- Joel Weaver /Tom Benz Presentation of Georgetown Transportation Enhancement Corporation monthly financial C. report for December 2006. -- Micki Rundell Consideration and possible recommendation to award a bid for the construction of Park D. Central Boulevard. -- Mark Miller Adjournment The meeting was adjourned at 02:45 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary