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Home My WebLink AboutGTEC_Agenda&Minutes_2008Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, December 17, 2008 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, December 17, 2008 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver - Vice President, Ray Amour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Financial Director, Bill Sattler, Dale Ross, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. PUBLIC HEARING PUBLIC HEARING CALLED TO ORDER Public hearing by the Georgetown Transportation Enhancement Corporation (GTEC) regarding the A. expenditure of 4B sales taxes for the Wolf Ranch Parkway Extension -- Micki Rundell REGULAR MEETING CALLED TO ORDER Consideration and possible approval of the minutes from the regular meeting held November 19, B. 2008. -- Paul Brandenburg Discussion and possible action regarding the Project Progress Report and time lines including C. projects: Lakeway Drive Overpass Southeast Arterial 1 Southwest Inner Loop (Project 14A) Southwest Bypass (Project 14B) Northwest Blvd. Overpass -- Joel Weaver/Tom Benz Presentation of Georgetown Transportation Enhancement Corp. monthly financial report. – Micki D. Rundell Acceptance of the Quarterly Investment Report for the Georgetown Transportation Enhancement E. Corporation for the quarter ending September 30, 2008. -- Micki Rundell Acceptance of the Investment Policy for the Georgetown Transportation Enhancement Corporation as F. amended by City Council on November 11, 2008. -- Micki Rundell Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, December 17, 2008 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , December 17, 2008. Board Members Present: Gabe Sansing - President, Ben Oliver - Vice President, Ray Amour - Secretary, Micki Rundell - Financial Director, Bill Sattler, Dale Ross, Ricki Salazar Board Members Absent: Henry Boecker, Paul E. Brandenburg Staff Present: Jim Briggs, Jana Kern, Tom Benz, Lorie Ann Lankford, Ed Polasek, Mark Miller Others Present: Gary Gemar & Jeff Curren - HDR Minutes Regular Meeting Mr. Gabe Sansing called the regular GTEC Board meeting to order on Wednesday, December 17, 2008 at 2:02 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. PUBLIC HEARING PUBLIC HEARING CALLED TO ORDER Called to order on 2:03 p.m. Public hearing by the Georgetown Transportation Enhancement Corporation (GTEC) regarding the A. expenditure of 4B sales taxes for the Wolf Ranch Parkway Extension -- Micki Rundell Discussion: Rundell stated that is the public hearing for the expenditure of 4B sales tax funds for the Wolf Ranch Parkway Extension. At this time the floor was opened to anyone wishing speak. Sansing stated seeing and hearing no one , the public hearing is closed . Expenditure could happen 60 days from December 17, 2008. Public Hearing Closed at 2: 04 REGULAR MEETING CALLED TO ORDER Consideration and possible approval of the minutes from the regular meeting held November 19, B. 2008. -- Paul Brandenburg Discussion: Under Item "A" - Action "Motion by Henry ....." should say Motion by Boecker..... Under Item "A" Discussion #2 ...does have the right to changed its position. Should say ...does have the right to change its position. Both have been corrected. Action: Motion by Oliver, seconded by Armour to approve the minutes with stated corrections. Approved 6-0-1 (Henry Boecker absent) Discussion and possible action regarding the Project Progress Report and time lines including C. projects: Lakeway Drive Overpass, Southeast Arterial 1, Southwest Inner Loop (Project 14A) Southwest Bypass (Project 14B), Northwest Blvd. Overpass -- Joel Weaver/Tom Benz Discussion: Benz gave the report. Lakeway Drive Overpass : TxDOT moving forward with ROW acquisition and utility relocation. Letting is scheduled for August 2009. Southeast Arterial 1: No Change Southwest Inner Loop (Project 14A): Public hearing was today to amend the GTEC budget to fund schematic design and final PS&E for the project. Southwest Bypass (Project 14B): Project is proceeding with ROW and design. Northwest Blvd. Overpass: Staff is researching available funding for this project. Ross requested a progress report similar to the report that is done on the GEDCO Board. Would like to see a spread sheet,that includes a time line, schedule summary, etc. Action: None Presentation of Georgetown Transportation Enhancement Corp. monthly financial report. – Micki D. Rundell Discussion: Lankford presented the monthly financial report. Action: None Acceptance of the Quarterly Investment Report for the Georgetown Transportation Enhancement E. Corporation for the quarter ending September 30, 2008. -- Micki Rundell Discussion: Rundell explained the investment report. Action: Motion by Ross, seconded by Armor to accept the Quarterly Investment Report for the quarter ending September 30, 2008. Approved 6-0-1 (Boecker absent) Acceptance of the Investment Policy for the Georgetown Transportation Enhancement Corporation as F. amended by City Council on November 11, 2008. -- Micki Rundell Discussion: Rundell explained the changes to the Investment Policy. Action: Motion by Oliver, seconded by Sattler to accept the amended Investment Policy for the Georgetown Transportation Enhancement Corporation. Approved 6-0-1 (Boecker absent) Motion by Ross, seconded by Oliver to adjourn. Approved 6-0-1 (Boecker absent) Adjournment The meeting was adjourned at 02:35 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, November 19, 2008 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, November 19, 2008 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver - Vice President, Ray Amour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Financial Director, Bill Sattler, Dale Ross, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to determine the project eligibility for the 1608 Park Lane Street A. ROW and Williams Drive Gateway Improvements. -- Ed Polasek Public hearing by the Georgetown Transportation Enhancement Corporation (GTEC) regarding the B. expenditure of 4B sales taxes for 1608 Park Lane property. -- Micki Rundell Consideration and possible approval of the minutes from the regular meeting held October 15, 2008. C. -- Paul E. Brandenburg Discussion and possible action regarding the Project Progress Report and time lines including D. projects: Lakeway Drive Overpass Southeast Arterial 1 Southwest Inner Loop (Project 14A) Southwest Bypass (Project 14B) Northwest Blvd. Overpass -- Joel Weaver/Tom Benz Presentation of Georgetown Transportation Enhancement Corp. monthly financial report. – Micki E. Rundell Discussion and possible action to approve an interlocal agreement between the City and GTEC F. regarding funding arrangements for the Williams Drive project. -- Micki Rundell Consideration and possible action to set a date for a public hearing to amend the 2008/09 GTEC G. Budget to provide funding for the engineering design work for the Southwest Inner Loop, TIP Project # 14A. -- Bill Dryden/Tom Benz Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, November 19, 2008 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , November 19, 2008. Board Members Present: Gabe Sansing - President, Ben Oliver - Vice President arrived at 2:13 p.m., Ray Amour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Financial Director, Bill Sattler, Henry Boecker, Ricki Salazar Board Members Absent: Dale Ross Staff Present: Jim Briggs, Jana Kern, Tom Benz, Mark Miller, Lori Lankford, Joel Weaver, Tom Yantis, Bill Dryden, Peggy Leatherman, Mark Thomas Others Present: Kim Molnar, Melissa Lawrence, Billie Reaney - citizens, Barbara Nelson, Damon Connor - Citizens Academy, Joan Schroeder - R.O.C.K., Gary Gamer - HDR, Bill Caffey - Klotz Associates. Minutes Regular Meeting Mr. Gabe Sansing called the regular GTEC Board meeting to order on Wednesday, November 19, 2009 at 2:04 p.m. Sansing stated that at this time the Board will move to Item "B" - Public Hearing. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to determine the project eligibility for the 1608 Park Lane Street A. ROW and Williams Drive Gateway Improvements. -- Ed Polasek Discussion: Sansing asked if there was any discussion from the Board. Sattler asked how long has this property been on the market. Ms. Lawrence stated that it has been on the market since September 1, 2008. Sansing stated it was his understanding that with the purchase of this property, Park Lane will be able to continue through to Northwest Blvd . going behind the new hotel that is being built . He also felt that any road that would help alleviate the traffic on Williams Drive would be helpful. Boecker stated that the expenditure of the GTEC funds must be for streets, roads, drainage, and other transportation system improvements, including maintenance and operating expenses that are associated with such projects. This property is not a part of any project that we know of today, furthermore, we do not know that it will be a part of a project. At this time Boecker does not feel that GTEC should be spending their funds on this property. If the City wants to buy this property that would be up to the City. This is not a part of the transportation system improvement. Brandenburg stated that the City has a Master Plan showing that there is a road way going through two properties, one being 1608 Park Lane. There was extended discussion on this item. Action: Motion by Boecker, seconded by Sattler, to delay any motion on eligibility until the project becomes more viable and specific, and when staff knows that this property will be a part of a transportation improvement project. Discussion: Oliver stated that the GTEC Board members have determined, by its polling, that this is an eligible project. There was discussion that the Board does have the right to change its position. Motion Fails 2-4-1 (Boecker & Sattler for, Sansing, Oliver, Amour & Salazar against, Ross absent) Action: Motion by Armour, seconded by Oliver that the Georgetown Transportation Enhancement Board, following guidelines provided by the City Attorney, finds Transportation Projects numbered GW 0 (Williams Drive Gateway Improvements) & GW 1 (1608 Park Lane street ROW) eligible for 4B funding, because it: (1) conforms to the ballot language establishing the sales tax; (2) constitutes one or more costs authorized by statute; (3) is one or more of the types of project authorized by statute, documented by the GTEC Board Ranking of Eligibility: Ranking Summary completed in November 19, 2008. Approved 4-2-1 (Sansing, Oliver, Amour & Salazar - for, Boecker & Sattler - Against, Ross Absent) MOVED TO ITEM "C" Public hearing by the Georgetown Transportation Enhancement Corporation (GTEC) regarding the B. expenditure of 4B sales taxes for 1608 Park Lane property. -- Micki Rundell Discussion: Rundell stated the clarification for this particular project is, if this project is proved by findings that support that funds be used for this purpose; no funds can be expended for sixty (60) days after the date of the public hearing. Sansing/Brandenburg stated that this project was discussed at a Council Meeting in September 2008 in executive session. Action from this meeting was "Motion by Berryman, second by Oliver that the City Council authorize the Assistant City Manager and the Finance Director to continue to explore funding options for the acquisition of property in the Williams Drive Gateway using a combination of Certificates of Obligation and funds from the City’s 4A and 4B corporations, and to report back to the City Council on those matters in October or as soon thereafter as possible. Approved 7-0" Because of this action this project was presented at the October GTEC meeting and the Board members were requested to do the eligibility findings and to set a public hearing which brings us to today. As stated by Rundell if this project is supported, funding could not take place for sixty (60) days after the public hearing date. PUBLIC WISHING TO ADDRESS THE BOARD: Melissa Lawrence stated her family lives at 1608 Park Lane and has been at this residence for about eight years. We have been working on improvements to our home for about a year, trying to getting it ready to sell. At about the same time we put our home on the market, notices started coming out about the Williams Drive Gateway Project. Whether this project was on the back burner before that, it did not really come to fruition until there was an article in the paper about buying out McCoy. There were notices sent from the Planning and Zoning Commission about wanting to rezone that area to some, but not all of the residents, in this neighborhood. My position is personal. I cannot justify anything monetarily to you that this would be a good purchase. This is not why I am here. I want you to know the position that the City has put us in. We have spent thousands of dollars fixing up our home over the last year - granite, tile, new paint, hardware, stainless steel appliances getting ready to sell our house at a reasonable price. Moreover, at the time we are trying to sell our home stuff starts coming out about the Gateway, which legally we have to disclose this information to any future buyers. Not only did we lose buyers, in the first three weeks that we had our house on the market, we lost four buyers - one family and three real estate agents that were looking to purchase the property as an investment for a rental. As stated, we fixed up our home to sell as a family home and the agents did not feel that they could get their money back as a rental. If this does not go through, and the Gateway Project exists and continues to exist, we will have a virtually impossible task in selling our home, and we will be stuck there until the City decides what to do with the Gateway Project. I do not think its fair to us, and I do not think that it is fair for any of the residents in our neighborhood. I do not know what is going to happen with the woman down the street. Unfortunately, she passed away this week, but her house is going to be sitting there. All of these things, when we have to disclose this, it really put us at a detriment to try to sell our house. I have lost sleep, I cannot eat, and I am totally stressed out about this because I am in a place that I do not want to be in anymore. We want to expand our family, we want to adopt children, and we do not have the room in this house to do that. This house a 1400 SF house. It has served our purpose it is a wonderful home. It is a home that we started to raise our children in, but right now, it is too small. For the asking price of $130,000.00 compared to the improvements and the cost that the Gateway Project is going to have that will be in the millions. With developers and putting the other roads in, this is a drop in the bucket for the Corporation and the City. I ask that you take that into consideration when your choosing whether or not to fund this. That there are real people involved; It is not just a project, it's not just homes; It's families. Thank You for letting me speak. Sansing asked if there was anyone else wishing to speak, there was none and he closed the Public Hearing at 2:10 p.m. MOVED TO ITEM "A" Consideration and possible approval of the minutes from the regular meeting held October 15, 2008. C. -- Paul E. Brandenburg Discussion: None Action: Motion by Oliver , seconded by Amour to approve the minutes as presented . Approved 6-0-1 (Dale Ross absent) Discussion and possible action regarding the Project Progress Report and time lines including D. projects: Lakeway Drive Overpass ,Southeast Arterial 1, Southwest Inner Loop (Project 14A), Southwest Bypass (Project 14B) Northwest Blvd. Overpass -- Joel Weaver/Tom Benz Discussion: Weaver presented the project reports: Lakeway Drive Overpass - No Change Southeast Arterial 1 - No Change Southwest Inner Loop (Project 14A) - Staff is presenting today (Item G) to set a public hearing to amend the GTEC Budget to provide funding for design schematic and plans specifications & estimate for construction of Southwest Innerloop. Southwest Bypass (Project 14B)- Gary Gamer of HDR gave the Board a power point presentation Northwest Blvd. Overpass - Bill Caffey of Klotz & Associates, gave the Board a power point presentation Action: None Presentation of Georgetown Transportation Enhancement Corp. monthly financial report. – Micki E. Rundell Discussion: Rundell presented the monthly financial report for October 2008 Action: None Discussion and possible action to approve an interlocal agreement between the City and GTEC F. regarding funding arrangements for the Williams Drive project. -- Micki Rundell Discussion: Rundell stated that at the November 6, 2008 meeting, GTEC approved providing up to $3 million to the City for advance funding related to the Williams Drive widening project with the County. These funds were to be paid in increments of $1.5 million annually from the existing fund balance of the Corporation, and would be repaid at a future date by the City, most probably after the City completed the remaining funding to the County. Several Board members had concerns about using the majority of available funds for this purpose and the possibility of missing an opportunity to fund other economic development projects. In response to those concerns, a different funding plan is being proposed. Instead of funding the entire $3 million, GTEC would fund the first five years of debt service on bonds to be issued by the City. The City would issue $1.5 million in debt in May 2009 with the remainder in May 2010. GTEC would pay the annual debt service for the first five years of each issue, thereby, requiring less cash outflow for GTEC. The City would then assume the debt service in year six, then repay GTEC for their contributions at that point. In this scenario GTEC's contribution is estimated at $1,061,576.00, which is considerable less than the original request of $3 million., Action: Motion by Sattler , seconded Boecker , to approve a funding agreement for RM 2338 (Williams Drive) between the City of Georgetown, Texas and the Georgetown Transportation Enhancement Corporation. Approved 6-0-1 (Ross absent) Consideration and possible action to set a date for a public hearing to amend the 2008/09 GTEC G. Budget to provide funding for the engineering design work for the Southwest Inner Loop, TIP Project # 14A. -- Bill Dryden/Tom Benz Discussion: Power point presentation was provided. Staff is requesting that a public hearing be set for next GTEC Board meeting (December 17, 2008) to amend the 2008/09 GTEC Budget to provide funding for the engineering design. Action: Motion by Boecker, seconded by Oliver to set a public hearing for December 17, 2008, and to appropriate the funds at that time. Approved 6-0-1 (Dale Ross absent) Discussion: Boecker stated that his term is up and has enjoyed the four years that he has spent on the GTEC Board. He also stated that Georgetown is very fortunate to have such competent, dedicated, capable, elected officials and volunteers on these Boards. Even more so the capable and competent City Staff that they have and their dedicated work that they do. This is a very fortunate City. It has been a pleasure to work with all of you. Motion by Salazar, seconded by Oliver to adjourn meeting. Approved 6-0-1 (Dale Ross absent) Adjournment The meeting was adjourned at 03:54 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Special Meeting Wednesday, November 5, 2008 The Georgetown Transportation Enhancement Corporation Special Meeting will meet on Wednesday, November 5, 2008 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver - Vice President, Ray Amour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Financial Director, Bill Sattler, Dale Ross, Henry Boecker, Ricki Salazar Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and Possible action related to issues of funding, project payment scheduling, financial A. relationship with Williamson County/CAMPO/TxDOT/City of Georgetown regarding receipt of payments or funds by all parties and project budget considerations.. -- Micki Rundell, Paul Brandenburg Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, October 15, 2008 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, October 15, 2008 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver - Vice President, Ray Amour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Financial Director, Bill Sattler, Dale Ross, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held September 17, A. 2008. -- Paul E. Brandenburg Discussion and possible action regarding the Project Progress Report and time lines (including but B. not limited to items listed). -- Joel Weaver/Tom Benz Presentation of Georgetown Transportation Enhancement Corp. monthly financial report for July C. 2008. – Micki Rundell Consideration and possible action to purchase property at 1608 Park Lane for future right-of-way in D. the Williams Drive Gateway Redevelopment Area. -- Tom Yantis Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall , 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, October 15, 2008 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , October 15, 2008. Board Members Present: Ray Amour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Financial Director, Bill Sattler, Dale Ross, Ricki Salazar Board Members Absent: Gabe Sansing, Ben Oliver, Henry Boecker Staff Present: Jim Briggs, Jana Kern, Tom Benz, Joel Weaver, Tom Yantis, Lori Lankford, Bill Dryden, Elizabeth Cook, Ed Polasek OTHER PRESENT: Kim Molnar & Melissa Lawrence - citizen, Joan Schroeder - ROCK Minutes Regular Meeting In the absence of the President and Vice President, Mr. Paul Brandenburg called the regular GTEC Board meeting to order on Wednesday, October 15, 2008 at 2:16 p.m. Per Section 2.08 of the GTEC Bylaws it states - "At all meetings of the board, the president, or in the President's absence, the Vice President, or in the absence of both of these officers, a member of the board selected by the directors present, shall preside...... With that stated, Brandenburg entertained a motion to select an Acting Chair from the board members present - Ross, Sattler, Salazar & Armour. Action: Motion by Sattler seconded by Armour to select Dale Ross as Acting Chair for the Board Meeting held on October 15, 2008. Approved 3-1-3 (Ross opposed) (Gabe Sansing, Ben Oliver, and Henry Boecker absent) Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held September 17, A. 2008. -- Paul E. Brandenburg Discussion: Sattler suggested a change as to how an items approval is recorded. Would like to see it as for - against - absent (sample 0-0-0) Action: Motion by Sattler, seconded by Armour to approve the minutes with stated amendment. Approved 4-0-3 (Sansing, Oliver, & Boecker absent) Discussion and possible action regarding the Project Progress Report and time lines (including but B. not limited to items listed). -- Joel Weaver/Tom Benz Discussion: Weaver presented the projects. Lakeway Drive Overpass : TxDOT is still in ROW acquisition Northwest Blvd. Overpass: Klotz & Assoc. is working on the schematic design. Bill Dryden gave the Board an overview of the lay out of the overpass and how it will be connecting into FM 971. Southeast Arterial 1: No change from last month Southwest Bypass : A meeting was held on Oct 7, 2008 with project engineer - HDR, to address project scope with sub-consultants and define tasks. Action: None Presentation of Georgetown Transportation Enhancement Corp. monthly financial report for July C. 2008. – Micki Rundell Discussion: Rundell stated that unfortunately they could not discuss item "C" because it was posted as July 2008 and what was in their packets is actually September 2008. Action: None Consideration and possible action to purchase property at 1608 Park Lane for future right-of-way in D. the Williams Drive Gateway Redevelopment Area. -- Tom Yantis Discussion: Yantis stated that Council adopted the Gateway Plan Master Plan in 2006. As a redevelopment for the area from Northwest Blvd. down to the North San Gabriel River, and from IH 35 frontage road back to the subdivision. The redevelopment master plan calls for the creation of new roads within the area to improve traffic circulation and to facilitate development. The primary new road within the area is a north/south road that connects Williams Dr. to Northwest Blvd. and is referred to as Gateway Blvd in the plan. At the southern end of Gateway Blvd, the ROW runs through the existing McCoy Elementary School site and then crosses two single-family residential properties. One of the residential properties is for sale and the property owner has requested that the City consider purchasing the property at 1604 Park Lane. The City Council considered this request at its September 23, 2008 meeting and it was recommended that this item be presented to the GTEC Board for funding because of the importance of the road for economic development and transportation within the Gateway Master Plan. Polasek stated that there are two issues on this agenda item. One being the 1608 Park Lane property and the other is the Gateway overall improvements. Since we have done the Northwest Blvd. Bridge and the Williams Dr. access improvements and the Board keeps doing findings, staff thought that we would bring the entire Gateway Redevelopment Plan with all of the potential streets and drainage improvements that are in the plan and then do finding on the Gateway Plan. Individual projects and budget items for projects will still need to be reviewed and approved by the GTEC Board, but this would get the findings out of the way for the entire Gateway Plan. This will not commit GTEC to any funding any of the projects it is just stating that these projects are eligible. Staff passed out the finding sheets. These sheets would need to be returned to Jana Kern by October 31, 2008. Action: Motion by Armour, seconded by Salazar to review the findings for the purchase of the property at 1608 Park Lane and to set a public hearing date of November 19, 2008. Approved 4-0-3 (Sansing, Oliver, & Boecker absent) Motion by Salazar, seconded by Sattler to adjourn. Approved 4-0-3 (Sansing, Oliver, & Boecker absent) Adjournment The meeting was adjourned at 02:30 PM. Approved :Attest: _______________________________________________ Dale Ross - Acting Chair Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, September 17, 2008 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, September 17, 2008 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver - Vice President, Ray Amour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Financial Director, Bill Sattler, Dale Ross, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held August 20, 2008 -- A. Paul Brandenburg Discussion and possible action regarding the Project Progress Report and time lines (including but B. not limited to items listed). -- Joel Weaver/Tom Benz Presentation of Georgetown Transportation Enhancement Corp. monthly financial report for August C. 2008. – Micki Rundell Consideration and possible recommendation to approve a Master Services Agreement with HDR D. Engineering, Inc., of Austin,Texas, for professional engineering services. -- Bill Dryden Consideration and possible recommendation to approve Task Order No. 1 with HDR Engineering, E. Inc., of Austin, Texas, for professional engineering services to develop Plans, Specifications and Estimate (PS&E) for the Southwest Bypass between SH 29 and Leander Road (FM2243) in the amount of $ 896,393.00. -- Bill Dryden Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, September 17, 2008 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , September 17, 2008. Board Members Present: Gabe Sansing - President, Ben Oliver - Vice President, Ray Amour - Secretary, Paul E. Brandenburg - General Manager, Dale Ross, Ricki Salazar Board Members Absent: Micki Rundell - Financial Director, Bill Sattler, Henry Boecker Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Lorie Ann Lankford, Tom Benz, Mark Miller, Bill Dryden, Joel Weaver, Mark Thomas OTHERS PRESENT: Gary Gemar - HDR, Kim Molnar - Citizen Minutes Regular Meeting Mr. Gabe Sansing called the regular GTEC Board Meeting to order on Wednesday, September 17, 2008 at 2:01 pm. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held August 20, 2008 -- A. Paul Brandenburg Discussion: None Action: Motion by Oliver, seconded by Salazar to approve the GTEC minutes as presented. Approved 5-2 (Bill Sattler, Henry Boecker absent) Discussion and possible action regarding the Project Progress Report and time lines (including but B. not limited to items listed). -- Joel Weaver/Tom Benz Discussion: Weaver presented the monthly project progress report: Lakeway Drive Overpass : TxDOT is moving forward with ROW acquisition and utility relocation. Southeast Arterial 1: Meeting with KPA Engineering in August 2008 to review the schematic design. Continuing with ROW. Archeology and Geo-Tech is about 90% complete. Southwest Bypass : Staff will be presenting MSA & Task Order #1 for this project under items "D & E" on this agenda. Northwest Blvd Overpass : Klotz & Associates are working on the schematic design for this project. City staff will be handling the coordination with TxDOT. Action: None Presentation of Georgetown Transportation Enhancement Corp. monthly financial report for August C. 2008. – Micki Rundell Discussion: Lankford presented the monthly financial report for August 2008. Action: None Consideration and possible recommendation to approve a Master Services Agreement with HDR D. Engineering, Inc., of Austin,Texas, for professional engineering services. -- Bill Dryden Discussion: Dryden stated that this MSA contains the basic terms governing the relationship between the City and the engineer. The MSA would have a term of one year, renewable for up to four additional terms. During the contract term, the City could issue Task Orders to the engineering firm for specific projects. Approval of the MSA is not a guarantee of work, but approval of the MSA allows for Task Orders to be issued in an expeditious way that will allow for efficient project management. Action: Motion by Oliver, seconded by Armour to approve a Master Services Agreement with HDR Engineering, Inc. for professional engineering services. Approved 5-2 (Sattler & Boecker absent) Consideration and possible recommendation to approve Task Order No. 1 with HDR Engineering, E. Inc., of Austin, Texas, for professional engineering services to develop Plans, Specifications and Estimate (PS&E) for the Southwest Bypass between SH 29 and Leander Road (FM2243) in the amount of $ 896,393.00. -- Bill Dryden Discussion: Dryden stated that this task order will provide an ultimate schematic of the proposed four lane Southwest Bypass and PS&E for a two lane segment from Leander Road to the intersection with the proposed Wolf Ranch Parkway extension intersection. Action: Motion by Oliver, seconded by Salazar to approve Task Order No. 1 with HDR Engineering, Inc., for professional engineering services to develop PS &E for the Southwest Bypass between SH 29 and Leander Road (FM2243) in the amount of $ 896,393.00. Approved 5-2 (Sattler & Boecker absent) Motion by Ross, seconded by Salazar to adjourn. Approved 5-2 (Sattler & Boecker absent) Adjournment The meeting was adjourned at 02:26 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, August 20, 2008 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, August 20, 2008 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver - Vice President, Ray Amour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Financial Director, Bill Sattler, Dale Ross, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held July 16, A. 2008 -- Paul Brandenburg Discussion and possible action regarding the Project Progress Report and time lines B. (including but not limited to items listed). -- Joel Weaver /Tom Benz Presentation of Georgetown Transportation Enhancement Corp. monthly financial report C. for July 2008. – Micki Rundell Acceptance of the Quarterly Investment Report for the GTEC for the quarter ending June D. 30, 2008. -- Micki Rundell Consideration and possible action to amend the performance agreement between GTEC E. and the Georgetown Housing Authority related to the Sierra Ridge project to adjust the project schedule and to incorporate the changes required by City Council related to off-site drainage improvements. -- Tom Yantis Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, August 20, 2008 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , August 20, 2008. Board Members Present: Gabe Sansing - President, Ben Oliver - Vice President, Ray Amour - Secretary, Paul E. Brandenburg - General Manager, Bill Sattler, Dale Ross, Henry Boecker, Ricki Salazar Board Members Absent: Micki Rundell Staff Present: Paul Brandenburg, Jana Kern, Tom Yantis, Michael Hallmark, Leticia Zavala OTHERS PRESENT: Sonny Kretzschmar - HDR Minutes Regular Meeting Mr. Gabe Sansing called the Regular GTEC Board meeting to order on Wednesday, August 20, 2008, at 2:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held July 16, A. 2008 -- Paul Brandenburg Discussion: None Action: Motion by Boecker, seconded by Salazar to approve the minutes as presented Approved 7-0 Discussion and possible action regarding the Project Progress Report and time lines B. (including but not limited to items listed). -- Joel Weaver /Tom Benz Discussion: Michael Hallmark gave the Project Progress report : Southwest Bypass: MSA and Task Order will be presented at the September meeting. Lakeway Drive Overpass: TxDOT is moving forward with the ROW and utility relocation. SE 1: Staff has the right of entry and working on the archeology. Action: None Presentation of Georgetown Transportation Enhancement Corp. monthly financial report C. for July 2008. – Micki Rundell Discussion: Zavala presented the monthly financial report for the month of July 2008. Action: None Acceptance of the Quarterly Investment Report for the GTEC for the quarter ending June D. 30, 2008. -- Micki Rundell Discussion: Zavala presented the quarterly investment report for the quarter ending June 30, 2008. Action: None Consideration and possible action to amend the performance agreement between GTEC E. and the Georgetown Housing Authority related to the Sierra Ridge project to adjust the project schedule and to incorporate the changes required by City Council related to off-site drainage improvements. -- Tom Yantis Discussion: Yantis stated GTEC approved funding in September 19, 2007 and approved the performance agreement on November 16, 2007. The performance agreement was brought to Council on December 11, 2007 and approved with one modification to require the developer to address preexisting off site drainage issues along Northwest Blvd. as a condition of receiving GTEC funding. To verify that GHA would be able to comply with the City's request, they have contracted with Steger & Bizzell Engineering to conduct a drainage study of the area and determine the cost of constructing the additional off-site drainage infrastructure. GHA is also asking for an amendment to the project schedule - the original schedule had construction starting in July 2008, new development schedule has construction beginning in April 2009. Action: Motion by Oliver, seconded by Salazar to approve the amendment to the performance agreement. Approved 7-0 Motion by Salazar, seconded by Armour to adjourn meeting. Approved 7-0 Adjournment The meeting was adjourned at 02:30 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, July 16, 2008 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, July 16, 2008 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver - Vice President, Ray Amour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Financial Director, Bill Sattler, Dale Ross, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held May 21, A. 2008 -- Paul Brandenburg Discussion and possible action regarding the Project Progress Report and time lines B. (including but limited to items listed). -- Joel Weaver /Tom Benz Presentation of Georgetown Transportation Enhancement Corp. monthly financial report C. for June 2008. – Micki Rundell Consideration and possible action to approve a Master Services Agreement with Klotz D. Associates, Inc., for professional engineering services. -- Bill Dryden, Tom Benz Consideration and possible action to approve a Task Order No. 1 with Klotz Associates, E. Inc., for the Preliminary Engineering of Northwest Boulevard Bridge over IH-35 in an amount of $ 21,000.00. -- Bill Dryden, Tom Benz Discussion and possible action to approve the 2008/09 Interlocal Service Agreement F. between GTEC and the City for administrative services . -- Micki Rundell Discussion and possible action to finalize the proposed 2008/09 GTEC budget. -- Micki G. Rundell Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, July 16, 2008 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , July 16, 2008. Board Members Present: Gabe Sansing - President, Ben Oliver - Vice President, Ray Amour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Financial Director, Bill Sattler, Dale Ross, Henry Boecker Board Members Absent: Ricki Salazar Staff Present: Jim Briggs, Tom Benz, Bill Dryden, Leticia Zavala, Lorie Lankford, Laura Wilkins, Ed Polasek, George Gomez, Peggy Leatherman Others Present: Gary Gemar - HDR Minutes Regular Meeting Mr. Gabe Sansing called the regular GTEC Board meeting to order on Wednesday, July 16, 2008 at 2:01 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held May 21, 2008 -- A. Paul Brandenburg Discussion: NONE Action: Motion by Oliver, seconded by Sattler to approve minutes as presented. Approved 5-1-1 (Ricki Salazar absent, Dale Ross did not vote as he was not present at the previous meeting) B.Discussion and possible action regarding the Project Progress Report and time lines (including but not limited to items listed). -- Joel Weaver/Tom Benz Discussion: Benz presented information. Southwest Bypass : Met with Congressman John Carter's office (Jonas Miller ). Will be working closely with Washington. Briggs explained about this item is going back to committee in November. We will then know the status of our bond election in November and then the likelihood of getting approval from Washington. Boecker asked about the $900K for SW Bypass. $3.2 million was slated for SW Bypass. The City proposed using that money for two other projects (Northwest Boulevard Bridge over IH 35 and the frontage roads). Carter's staff will take the City's proposal back to committee. The bridge is higher profile so Carter's office likes this project better for these funds. Sattler asked if this is being proposed in the Bond Package. Rundell and Briggs answered no - it is separate. By the end of November, we may have some matching funds for the bridge project. Lakeway Dr. Overpass: Council will see an interlocal agreement which refocuses funds. IH 35 Frontage Road (Paige House): Some work still needs to be done. SE 1: Our consultants and surveyors are surveying - will start environmental and archaeological work. Sansing asked if centerline issues had been addressed? The answer was "yes", per Benz. Action: None C.Presentation of Georgetown Transportation Enhancement Corp. monthly financial report for June 2008. – Micki Rundell Discussion: Rundell presented the monthly financial report for June 2008. Action: None D.Consideration and possible action to approve a Master Services Agreement (MSA) with Klotz Associates, Inc., for professional engineering services. -- Bill Dryden, Tom Benz Discussion: Dryden presented the item. Klotz and Associates - not Kimley-Horn (typo). Standard MSA - Boecker asked for clarification on the MSA. Armour asked if the MSA has to be approved every year. The response was "yes" from staff. Action: Motion by Oliver, seconded by Ross to approve a Master Services Agreement with Klotz Associates, Inc. for professional engineering services. Approved6-0 (Salazar absent) E.Consideration and possible action to approve a Task Order No. 1 with Klotz Associates, Inc., for the Preliminary Engineering of Northwest Boulevard Bridge over IH-35 in an amount of $21,000.00. -- Bill Dryden, Tom Benz Discussion: Dryden presented the item. Sansing asked how it is being funded. Rundell responded it would be GTEC. Sattler had a question about drainage pipe on this project. Answered by Benz. They will do a conceptual design - nothing hard yet. Armour asked if the money came out of the budgeted amount. Rundell answered yes . Brandenburg explained how this project will help move traffic during emergencies, etc. Sattler requested a timeline be put in the contract. Action: Motion by Sansing seconded by Oliver to approve Task Order No. 1 with Klotz Associates, Inc., for the Preliminary Engineering of Northwest Boulevard Bridge over IH-35 in an amount of $ 21,000.00. Approved 6-0 (Salazar absent) F.Discussion and possible action to approve the 2008/09 Interlocal Service Agreement between GTEC and the City for administrative services. -- Micki Rundell Discussion: Rundell presented the item. Modified to reflect the actual way the City does things. In the past we estimated the costs of each position. Now these positions are actually a part of the contract. Gave breakdown to the Board. The Board now gets charged actual costs - not an estimated amount. Action: Motion by Oliver, seconded by Armour to approve the 2008/09 Interlocal Service Agreement between GTEC and the City for administrative services. Approved 6-0 (Salazar absent) G.Discussion and possible action to finalize the proposed 2008/09 GTEC budget. -- Micki Rundell Discussion: Rundell presented the item. This budget is based on 3% total increase over last year. Boecker asked if this includes reallocated funds? Answered by Rundell yes. Does not have the roll forward number yet not totally sure how much we will spend before the end of the year. Council will see at the Final adoption. River Place - Sansing asked if Paul researched. Answered yes - will see something in the next couple of weeks at City Council. Site plan may have lapsed that the contract may be null and void (the contract they have with GTEC). They will have to come back through the process again. Use the money for Blue Hole. Boecker asked if they have any idea what they will do with the property and are they trying to market it? Oliver asked the "Projects to be Determined" is what? Rundell explained it is the amount of funds they set aside for things that come up during the year. There were no pressing expenditures for next year yet. Money reserved for 500 S Austin - Monument; Choi project; Texas Outdoor Power, Sierra Ridge. Boecker asked about 500 S. Austin - recalled 2 trigger dates. Has Phase 2 been started. Answered by Briggs - not yet. Monument got an extension from the City Council last month when they came back and asked for the additional funds. Action: Motion by Oliver, seconded by Boecker to approve the 08-09 GTEC Budget Approved 6-0 (Salazar absent). Action: Motion by Boecker, seconded by Sansing to approve the 5 Year Proforma Budget. Approved: 6-0 (Salazar absent) Motion by Ross, seconded by Sattler to adjourn. Approved 6-0 (Salazar absent) Adjournment The meeting was adjourned at 02:45 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, June 18, 2008 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, June 18, 2008 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver - Vice President, Ray Armour - Secretary, Paul Brandenburg - General Manager, Micki Rundell - Financial Director, Bill Sattler, Dale Ross, Ricki Salazar, Henry Boecker Call to Order at 02:00 PM No items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month of JuneJuneJuneJune.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, June 18, 2008 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , June 18, 2008. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting No items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month ofNo items have been submitted for consideration by the GTEC Board for the month of JuneJuneJuneJune.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, May 21, 2008 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, May 21, 2008 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver - Vice President, Ray Armour - Secretary, Paul Brandenburg - General Manager, Micki Rundell - Financial Director, Bill Sattler, Farley Snell, Ricki Salazar, Henry Boecker Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held April 16, 2008 -- A. Paul Brandenburg Discussion and possible action regarding the Project Progress Report and time lines (including but B. limited to items listed). -- Joel Weaver/Tom Benz Presentation of GTEC monthly financial report for April 2008. -- Micki RundellC. Acceptance of the Quarterly Investment Report for the GTEC for the quarter ending March 31, 2008. D. -- Micki Rundell Consideration and possible action to amend the development agreement with 500 S. Austin Ave., LP E. to increase the project budget. -- Tom Yantis Consideration and possible recommendation on the use of Federal Funds for the Interim 29 Bypass F. between SH29 and RM 2243 and possible design schedule. -- Tom Benz Consideration and possible action to determine project eligibility for NWA and NWB. -- Ed G. Polasek/Bill Dryden EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations Discussion on up coming Economic Development projects. -- Mark ThomasH. RETURN TO REGULAR SESSION Action from Executive session if necessaryI. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, May 21, 2008 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , May 21, 2008. Board Members Present: Gabe Sansing - President, Paul Brandenburg - General Manager, Bill Sattler, Ricki Salazar, Henry Boecker, Ben Oliver - Vice President arrived at 2:03 Board Members Absent: Ray Armour, Micki Rundell - Financial Director Staff Present: Jim Briggs, Jana Kern, Tom Yantis, Tom Benz, Joel Weaver, Bill Dryden, Mark Miller, Ed Polasek, Mark Thomas, Lorie Lankford, OTHERS PRESENT: Rusty Winkstern, James Colston - 500 S. Austin, L.L.P., Kim Molnar, Dennis Busch, Joan Schroder - Citizens, Gary Gamer - HDR Minutes Regular Meeting Mr. Gabe Sansing called the regular GTEC Board Meeting to order on Wednesday, May 21, 2008 at 2:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A.Consideration and possible approval of the minutes from the regular meeting held April 16, 2008 -- Paul Brandenburg Discussion: None Action: Motion by Boecker, seconded by Salazar to approve the minutes as presented. Approved 4-0 (Ray Armour absent Ben Oliver absent for this item only) B.Discussion and possible action regarding the Project Progress Report and time lines (including but limited to items listed). -- Joel Weaver/Tom Benz Discussion: Weaver presented the monthly Project Progress Reports: Lakeway Drive Overpass: TxDOT stated that they are moving forward with ROW acquisition. Project has been cleared environmentally. Letting date has not been scheduled. SE1: Final route has been selected. ROW acquisition is on hold. This project was presented at the GTAB Board in March 2008, staff is requesting inclusion of the portion of Southwest Blvd to Maple Street in the upcoming bond election. KPA is working on the portion from Southwest Blvd to SH 130. Southwest Bypass : No change from last month. South Bound IH35 Frontage Road: The only remaining work is the Paige Road driveway. Action: None C.Presentation of GTEC monthly financial report for April 2008. -- Micki Rundell Discussion: Lankford presented the monthly financial report for April 2008. Action: None D.Acceptance of the Quarterly Investment Report for the GTEC for the quarter ending March 31, 2008. -- Micki Rundell Discussion: Lankford presented the quarterly investment report. Action: None E.Consideration and possible action to amend the development agreement with 500 S. Austin Ave., LP to increase the project budget. -- Tom Yantis Discussion: Yantis stated that this project was one of four projects that GTEC took up in FY 2004/05 budget. Where project eligibility was determined and development agreements were entered into for projects in the Downtown Overlay District. When this project was originally presented to this Board the estimated cost, for the improvements, related to the street reconstruction work around the site was $505,962.00. When excavation began, the contractor discovered some unmarked utilities that needed to be relocated and buried to City standards. In addition, construction costs have increased over the past two years. The original development agreement was structured, to protect the GTEC Board and the City from any risk. Section 4.2 of the agreement states: “The total amount of Cost Reimbursement available to Developer for the Developer –Constructed Public Improvements under the terms of this Agreement shall not exceed $506,000.00. Any costs in excess of that amount shall be borne solely by the Developer.” At this time the developer is asking GTEC to consider amending the development agreement to increase the budget by $288,484.00 due in part to the conditions of the site that were unknown at the time of the original estimate including unmarked public utilities that had to be relocated and more extensive reconstruction work of the street than was originally estimated. The Board went through a line-by-line list from the original bid showing the increase or decrease of each item. Boecker stated that he felt that GTEC should pay for those costs that are related to the unknowns at the time that job were originally estimated. It was also stated that GTEC should not pay for the contractor waiting to do the job. Rusty Winkstern of 500 S. Austin, LP stated that when they first started they went with the architects estimate. When an engineer got on board, we found out that this particular block had huge drainage problems i.e. water going towards Austin Ave. not towards Rock Street detention pond. Once that was discovered the engineer suggested that we reconstruct the road because by just remilling we could not change the plain of the road to make the water go where it was suppose to go. When we started to reconstruct the road, to make the drainage work that was when we discovered all of the unknown utilities. Winkstern also stated that they are taking on all of the crosswalks, engineering, and traffic control on Austin Ave. and at 5th Street. Sattler asked if it could be determined, through estimating, what is new, what is unknown, and get into some of the estimations on what these numbers are. Yantis responded that we could but it would be hard to determine if the unit cost increased because of time, or did they increase because of change of the scope. Action: Motion by Sansing, seconded by Boecker, to amend the Development agreement with 500 S. Austin Ave., LP and to increase the budget amount by $257,000.00 taking the total agreement to $762,962.00. Approved 3 - 2 - 1 (Sattler & Oliver opposed, Armour absent) Ricki Salazar left the meeting at 2:55 p.m. F.Consideration and possible recommendation on the use of Federal Funds for the Interim 29 Bypass between SH29 and RM 2243 and possible design schedule. -- Tom Benz Discussion: Benz stated that in late 2004 the City submitted an application, through Congressman John Carter's office, requesting Federal Funding for the Southwest Bypass. At that time staff submitted all parts of the Bypass to Congressman Carter's office, which resulted in a $3,200,000.00 of SAFETEA-LU earmarked the federal funds to be used during the construction of Southwest Bypass from SH 29 to Leander Road (FM 2243). In order for the City to use these federal funds, the City has to work with TxDOT/FHWA and a different environmental process. HDR Engineering and City Staff held meetings with TxDOT & FHWA, to determine the differences in the processes and time frames associated with using federal funds vs. only local funds. Since the period for the federal environmental process is three to five years longer, the City could see a four to seven million dollar increase in project construction costs and TxDOT administrative costs. At this time Benz turned the meeting over to Mr. Gary Gamer, of HDR Engineering, who gave a presentation covering the history of the project and the differences between the federal and local environmental process and construction cost escalation. Action: Motion by Oliver, seconded by Sattler, to not use the Federal funds on the Southwest Bypass project, and for staff to come back with options for the use of the $3.2M that can be considered at a later date. Approved 4-0 (Salazar and Armour absent) G.Consideration and possible action to determine project eligibility for NWA and NWB. -- Ed Polasek/Bill Dryden Discussion: Polasek stated that at the April GTEC Board meeting the Board members were given project eligibility questions for two new projects. These projects are being added to the OTP but not being considered for funding in the 08/09 GTEC TIP. Action: Motion by Oliver, seconded by Sattler that the Georgetown Transportation Enhancement Board, following guidelines provided by the City Attorney, finds Transportation Projects lettered NWA and NWB eligible for 4B funding, because each of them: (1) conforms to the ballot language establishing the sales tax; (2) constitutes one or more costs authorized by statute; and (3) is one or more of the types of project authorized by statute, documented by the GTEC Board Ranking of Eligibility: Ranking Summary completed in May 2008. Approved 3-1-2 (Sansing, Oliver, Sattler fore, Boecker opposed, Salazar and Armour absent) Sansing stated that Mr. Mark Thomas was not present for the Executive Session, therefore, Sansing entertained a motion to adjourn. Motion Sattler, seconded by Oliver to adjourn Approved 4-0 Salazar and Armour absent) EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations H. Discussion on up coming Economic Development projects. -- Mark Thomas RETURN TO REGULAR SESSION I. Action from Executive session if necessary Adjournment The meeting was adjourned at 03:50 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, April 16, 2008 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, April 16, 2008 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver - Vice President, Ray Armour - Secretary, Paul Brandenburg - General Manager, Micki Rundell - Financial Director, Bill Sattler, Farley Snell, Ricki Salazar, Henry Boecker Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. PUBLIC HEARING PUBLIC HEARING CALLED TO ORDER Public hearing by the Georgetown Transportation Enhancement Corporation (GTEC) regarding the A. expenditure of 4B sales taxes for amending the 2007/08 GTEC transportation improvement plan. -- Micki Rundell REGULAR MEETING CALLED TO ORDER Consideration and possible approval of the minutes from the regular meeting held March 19, 2008. -- B. Paul Brandenburg Discussion and possible action regarding the Project Progress Report and time lines (including but C. not limited to items listed). Presentation of the Georgetown Transportation Enhancement Corporation monthly financial report D. for December 2008. -- Micki Rundell Consideration and possible recommendation to approve a contract amendment between the City of E. Georgetown and Kasberg, Patrick & Associates, L.P., Inc. of Georgetown, Texas for professional services related to the design of the Southeast Arterial 1 (SE 1) for $367,419.00. -- Tom Benz Consideration and possible action on 2008/09 Transportation Improvement Program. -- Ed Polasek, F. Tom Benz Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, April 16, 2008 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , April 16, 2008. Board Members Present: Gabe Sansing - President, Ben Oliver - Vice President, Ray Armour - Secretary, Paul Brandenburg - General Manager, Micki Rundell - Financial Director, Bill Sattler, Farley Snell, Ricki Salazar Board Members Absent: Henry Boecker Staff Present: Jim Briggs, Laura Wilkins, Tom Benz, Joel Weaver, Mark Miller, Bill Dryden, Ed Polasek Joe Lara OTHERS Present: Allen Wynn & Gary Gemar - HDR, David Patrick - KPA, Dennis Busch, Robert Molnar, J.Schroder - Citizens, Curt & Susan Bailey - Georgetown Citizen Academy Minutes Regular Meeting Mr. Gabe Sansing call the regular GTEC Board meeting to order on Wednesday, April 16, 2008 at 2:02 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. PUBLIC HEARING PUBLIC HEARING CALLED TO ORDER AT 2:03 P.M. Public hearing by the Georgetown Transportation Enhancement Corporation (GTEC) regarding the A. expenditure of 4B sales taxes for amending the 2007/08 GTEC transportation improvement plan. -- Micki Rundell Discussion: Rundell explained the project items on the public hearing. There was no one wishing to speak on this item. Public Hearing closed at 2:05 p.m. REGULAR MEETING CALLED TO ORDER Consideration and possible approval of the minutes from the regular meeting held March 19, 2008. -- B. Paul Brandenburg Discussion: None Action: Motion by Oliver, seconded by Sattler to approve the minutes as presented. Approved 6-0 (Henry Boecker absent) C.Discussion and possible action regarding the Project Progress Report and time lines (including but not limited to items listed). -- Joel Weaver/Tom Benz Discussion: Weaver asked forgiveness for the wrong reports being in the packet. Handed out the correct project reports and went over them. IH 35 Frontage Road: The only part left to complete is the upper part of Paige House Road. An agreement has been made with the contractor. Should be completed this month. Southwest Bypass : A meeting was held with City Staff, HDR, TxDOT & FHWA to discuss the environmental requirements for this project. HDR is preparing a table to show differential project cost between the use of local and federal funding. Dryden stated that the project would be a shorter project if then State was not involved. Benz stated that the City does have federal funds available for this project. Sansing asked if any of the studies that had been done by the County or Steger Bizzell could be used. Benz stated that, the study was done on a different alinement. Part of the study that was done by HDR we are able to use. But, since the alinement has changed studies will have to be done on the new portions. Sattler stated that what HDR is going to do is from SH29 to Blue Springs - correct? - No, this project update is for the whole portion but focusing on SH29 to Leander Road (this portion is what Council approved for us to move forward on). Lakeway Drive Overpass : City has made the request, for TxDOT, to start the ROW acquisition using GTEC Funds. Briggs stated that the owners of the land being proposed for development would like to get this resolved so the site plans that are pending can move forward. Southeast Arterial 1: The section between Maple and Southwest Blvd. was approved by Council and this section will be included in the bond package. Action: None D.Presentation of the Georgetown Transportation Enhancement Corporation monthly financial report for December 2008. -- Micki Rundell Discussion: Rundell presented the monthly financial report. Action: None E.Consideration and possible recommendation to approve a contract amendment between the City of Georgetown and Kasberg, Patrick & Associates, L.P., Inc. of Georgetown, Texas for professional services related to the design of the Southeast Arterial 1 (SE 1) for $367,419.00. -- Tom Benz Discussion: Benz presented info (what we are doing and what we are going to do). We have downgraded the connection to Inner Loop to collector level street. The main lanes just about stayed the same. Downgrade how we connect into CR 104. Contract amendment is an adjustment to KPA's contract to downgrade and work on the new alignment. This will include different surveying routes for the entire alignment along with the additional 55+/- acres. Update environmental archaeological and other regulator requirement. Re-do schematic design so everything in the future will tie in to future by pass and future 2-lane section of roadway - total cost is $726,000.00 remaining funds (unused) $358,581.00 - balance $367,419.00. Sansing asked about the ROW, thinking that the entire ROW had been secured, why are we paying more. Briggs answered that when staff discussed with County everything was suspended. We did not move forward on ROW. Staff has continued to work on this, and this may be a little more than what we talked about before, but now we are talking about additional amount of ROW and it is a little wider than the original proposal so it will cost more than we originally configured. We are still trying to work within the numbers we originally had and some of that will be ROW adjustments because it will be wider than the original ROW proposal. Sattler asked if this could possibly change in the future. Briggs stated no, once this is approved we will be moving forward, Benz added that KPA will design center line and that line will stay the same regardless of the ROW or width. Once center line is determined, other things can change but the center line will not. Polasek stated if anyone comes back with changes, we would keep center line where it is and work from that, but the center line will not change. Action: Motion by Snell, seconded by Oliver to approve the contract amendment with KPA for professional services related to the design of SE1 for an amount of $367,419.00. Approved 5-1-0 (Sattler opposed, Boecker absent) F.Consideration and possible action on 2008/09 Transportation Improvement Program. -- Ed Polasek, Tom Benz Discussion: Polasek stated that the GTAB Board approved the TIP process at their April Board meeting. What staff is recommending that GTAB submit to GTEC the same project list from last years TIP with the addition of two projects. These two new projects will need to be reviewed for eligibility determination and possible ranking in the GTEC TIP process. The two projects are: 1) A new minor arterial from Airport Road to IH35 Frontage Road (NWA). 2) A new collector level road from project NWA to the Three Forks Ranch PUD (NWB). Action: GTEC Board members to have the finding sheets filled out and returned to Ed Polasek or Jana Kern by April 28, 2008. Motion by Sattler, seconded by Snell to adjourn meeting. Approved 6-0 (Boecker absent) Adjournment The meeting was adjourned at 02:45 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, March 19, 2008 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, March 19, 2008 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing, Farly Snell, Ben Oliver, Bill Sattler, Ray Armour, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to appoint Board Officers in accordance with Section 3.02 of the A. Georgetown Transportation Enhancement Corporation Bylaws. -- Paul E. Brandenburg Consideration and possible approval of the minutes from the regular meeting held February 21, 2007. B. -- Paul Brandenburg Discussion and possible action regarding the Project Progress Report and timelines (including but not C. limited to items listed). -- Joel Weaver/Tom Benz Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for D. February 2008. -- Micki Rundell Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, March 19, 2008 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , March 19, 2008. Board Members Present: Gabe Sansing, Farly Snell, Bill Sattler, Ben Oliver Ray Armour, Henry Boecker Board Members Absent: Ricki Salazar Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Tom Benz, Joe Lara, Bill Dryden, Mark Miller, Ed Polasek OTHER PRESENT: Jan Lee, Bonnie Lee - Citizen, Kevin Kelly - FSB Minutes Regular Meeting Mr. Paul Brandenburg called the Regular GTEC Meeting to order on Wednesday, March 19, 2008 at 2:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to appoint Board Officers in accordance with Section 3.02 of the A. Georgetown Transportation Enhancement Corporation Bylaws. -- Paul E. Brandenburg Discussion: Brandenburg stated that per the GTEC Bylaws Board Officers need to be elected annually. At this time we will entertain a motion. Action: Motion by Snell, seconded by Oliver to reelect the current slate of officers - Gabe Sansing - President, Ben Oliver - Vice President, & Ray Armour - Secretary Approved 6-0 (Ricki Salazar absent) At 2:03 p.m. the meeting was turned over to the re-elected President - Gabe Sansing. Consideration and possible approval of the minutes from the regular meeting held February 21, 2007. B. -- Paul Brandenburg Discussion: None Action: Motion by Boecker, seconded by Sattler to approve the minutes as presented. Approved 6-0 (Salazar absent) Discussion and possible action regarding the Project Progress Report and timelines (including but not C. limited to items listed). -- Joel Weaver/Tom Benz Discussion: Benz presented the Project Progress Report: Lakeway Drive Overpass : This is a TxDOT project that funds have been rescinded. Polasek stated that there is a current call for projects with CAMPO for some STP-MM funding, but unfortunately this is not one of the projects submitted. It was asked what will happen to the money that the City has allocated towards this project for easements, ROW, Etc. Benz stated that there is $2.5 million allocated once TxDOT starts construction. At this time the money is in the bank and will stay there until this project is ready to bid. Action: Motion by Snell, seconded by Oliver to instruct staff to attempt to renegotiation of the inner local agreement with the view of extending the $2.5M for ROW & Utility relocation as the City's contribution to the project and to maintain the contract as renegotiated. With a reports due back at the April 16, 2008 GTEC Board meeting. Approved 6-0 (Salazar absent) SE 1: Briggs and Benz gave the Board an update on this project. The final design will be brought to Council on March 25, 2008. There were positive comments, on the Southeast Arterial One Proposed 200' ROW (I) from the citizens that attended. Action: Motion by Snell seconded by Boecker that the GTEC Board goes on recorded as endorsing, to the City Council, the lay out of the Southeast Arterial One as shown on map dated March 3, 2008 - Southeast Arterial One Proposed 200 feet ROW (I). Approved 6-0 (Salazar absent) Southwest Bypass : The City is currently discussing a joint funding for the route study for the entire Bypass with the County. S. Bound IH35 Frontage Road: The only remaining work is on the old Paige Road. This change is being negotiated. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for D. February 2008. -- Micki Rundell Discussion: Joe Lara presented the monthly financial report for February 2008. Action: None Motion by Snell, seconded by Sattler to adjourn. Approved 6-0 (Salazar absent) Adjournment The meeting was adjourned at 02:55 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, February 20, 2008 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, February 20, 2008 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver - Vice President, Ray Armour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director, Farley Snell, Bill Sattler, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes of the regular GTEC Board meeting held A. on January 16, 2008. -- Paul E. Brandenburg Discussion and possible action regarding the Project Progress Report and timelines (including but not B. limited to items listed). -- Joel Weaver, Tom Benz Presentation of the Georgetown Transportation Enhancement Corporation monthly financial report C. for January 2008. -- Micki Rundell Acceptance of the Quarterly Investment Report for the Georgetown Transportation Enhancement D. Corporation (GTEC) for the quarter ended December 31, 2007. -- Micki Rundell Consideration and possible action to approve the first amendment to the performance agreement E. with Tamiro Ventures, Ltd. to amend the project budget to provide for additional on-street parking spaces on Main Street. -- Tom Yantis Discussion and possible action regarding amending the 2007/08 GTEC Budget and setting a date for a F. public hearing. -- Micki Rundell Consideration and possible action on the 2008/09 GTEC TIP Process. -- Tom Benz, Ed PolasekG. EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations Presentation, consideration and possible action regarding Project Tope. -- Mark ThomasH. RETURN TO REGULAR SESSION Action from Executive session if necessaryI. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, February 20, 2008 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , February 20, 2008. Board Members Present: Gabe Sansing - President, Ray Armour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director, Farley Snell, Bill Sattler, Henry Boecker Board Members Absent: Ben Oliver, Ricki Salazar Staff Present: Jim Briggs, Tom Yantis, Jana Kern, Tom Benz, Mark Thomas, Ed Polasek, Trish Carls - City Attorney, Mark Miller, Bill Dryden, Others Present: Kim Molnar, Ann Seaman - Citizens, Joan Schroeder - ROCK Minutes Regular Meeting Mr. Sansing called the Regular GTEC Board meeting to order on Wednesday, February 20, 2008 @ 2:05 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes of the regular GTEC Board meeting held A. on January 16, 2008. -- Paul E. Brandenburg Discussion: None Action: Motion by Armour, seconded by Boecker to approve the minutes as presented. Approved 5-0 (Ben Oliver & Ricki Salazar absent) Discussion and possible action regarding the Project Progress Report and timelines (including but not B. limited to items listed). -- Joel Weaver, Tom Benz Discussion: Benz presented the monthly project reports: Southeast Arterial 1: Briggs briefed the Board an on this project. There was long discussions on ROW - 200' versus 400', access points and cost. Action: Motion by Boecker, seconded by Snell that GTEC recommends to City Council that we continue to move forward with 200', two lanes build to truck standards, along with the routing study for the entire loop - SH 29W to SH 29E. Approved 5-0 (Oliver & Salazar absent) S. Bound IH35 Frontage Road: The driveway to Page House is under construction. Lakeway Drive Overpass : Unchanged from the last meeting. Southwest Bypass : Unchanged from the last meeting. Williams Drive : Brandenburg stated that last week City Staff along with TxDOT and County officials met and discussed the section of Williams Drive between D.B Wood and FM 3405. The question is can the City do this as a local project. If the City can do this as a local project, Bob Daigh, from TxDOT, stated that he would give Fee to the ROW. The limits would start from the west frontage road of IH35 all the way to Ronald Reagan Blvd. This would not just be building it, the City would be taking it over along with maintaining it. Action: None Presentation of the Georgetown Transportation Enhancement Corporation monthly financial report C. for January 2008. -- Micki Rundell Discussion: Rundell presented the monthly Financial Report Action: None Acceptance of the Quarterly Investment Report for the Georgetown Transportation Enhancement D. Corporation (GTEC) for the quarter ended December 31, 2007. -- Micki Rundell Discussion: Rundell stated that this report is a new report that needs to be reviewed by the GTEC Board. The purpose of this report is for your acknowledgement, there is no action that is needed and Staff will start showing this report on a quarterly bases. Action: None Consideration and possible action to approve the first amendment to the performance agreement E. with Tamiro Ventures, Ltd. to amend the project budget to provide for additional on-street parking spaces on Main Street. -- Tom Yantis Discussion: Yantis presented the performance agreement. Action: Motion by Snell, seconded by Boecker to approve the first amendment to the performance agreement with Tamiro Ventures, Ltd. to amend the project budget to provide for additional on-street parking spaces on Main Street. Approved 5-0 (Oliver & Salazar absent) Discussion and possible action regarding amending the 2007/08 GTEC Budget and setting a date for a F. public hearing. -- Micki Rundell Discussion: Rundell stated that this action is to allow us to spend the fund that was approved in item "E" of this agenda and to set a public hearing. Action: Motion by Snell, seconded by Armour to amend the 2007/08 GTEC Budget and to set a Public Hearing Date for March 19, 2008 related to the Tamiro Ventures, Ltd Approved 5-0 (Oliver & Salazar absent) Consideration and possible action on the 2008/09 GTEC TIP Process. -- Tom Benz, Ed PolasekG. Discussion: Polasek stated that the annual TIP process outlined in the OTP is directly related to the GTEC. In the process, GTAB reviews projects readiness and makes a project ranking to initiate the TIP process. Passing transportation related projects on to the GTEC Board. The proposed 2008/09 TIP will be presented to this Board at a later date which may include several additional project for your consideration. Action: None EXECUTIVE SESSION: Call to Order Sansing called the executive session of the GTEC Board to order on Wednesday, February 20, 2008 at H. 3:12 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations Presentation, consideration and possible action regarding Project Tope. -- Mark ThomasI. RETURN TO REGULAR SESSION Sansing called the regular session back to order at 3:22 p.m. Action from Executive session if necessary:J. Action from Item H : (1) Motion by Snell, seconded by Boecker that the Georgetown Transportation Enhancement Board, following guidelines provided by the City Attorney , finds Transportation Project named TOPE eligible for 4B funding, because it: (1) conforms to the ballot language establishing the sales tax; (2) constitutes one or more costs authorized by stature; and (3) is one or more of the types of project authorized by statue. Approved 5-0 (Oliver & Salazar absent) Action: (2) Motion by Snell, seconded by Armour to move for the adoption of the Performance Agreement with TOPE with the amendment to Section #8 that would remove the following words "expects to be able to issue debt to meet its obligations and". Approved 5-0 (Oliver & Salazar absent) Action: (3) Motion by Snell, seconded by Armour to set a Public Hearing on the TOPE project for April 16, 2008. Approved 5-0 (Oliver & Salazar absent) Motion Snell, seconded by Sattler to suspend the rules on Item "F" for the Public Hearing Date. Approved 5-0 (Oliver & Salazar absent) Motion Snell seconded by Armour to reconsider the Public Hearing date from Item "F" Tamiro Ventures, Ltd set for March 19, 2008. Approved 5-0 (Oliver & Salazar absent) Motion by Snell seconded by Boecker to reset the Public Hearing date for Tamiro Ventures, Ltd to April 16, 2006. Approved 5-0 (Oliver & Salazar absent) Motion by Sansing seconded by Amour to adjourn. Approved 5-0 (Oliver & Salazar absent) Adjournment The meeting was adjourned at 03:28 PM. Approved :Attest: _______________________________________________ Gabe Sansing - Chair Ricki Salazar - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, January 16, 2008 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, January 16, 2008 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver - Vice President, Ray Armour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director, Farley Snell, Bill Sattler, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. PUBLIC HEARING PUBLIC HEARING CALLED TO ORDER Public hearing by the Georgetown Transportation Enhancement Corporation (GTEC) A. regarding the expenditure of 4B sales taxes for the 2007/08 GTEC transportation improvement plan Sierra Ridge project. -- Micki Rundell REGULAR MEETING CALLED TO ORDER Consideration and possible approval of the minutes from the regular meeting held B. December 19, 2007. -- Paul Brandenburg Discussion and possible action regarding the Project Progress Report and time lines C. (including but not limited to items listed). Presentation of the Georgetown Transportation Enhancement Corporation monthly D. financial report for December 2008. -- Micki Rundell Consideration and possible action to amend the performance agreement with Tamiro E. Ventures, Ltd., related to the reconstruction of a portion of Main Street to amend the project budge to provide for additional on -street parking spaces. -- Tom Yantis EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations Presentation, consideration and possible action regarding Project Tope. -- Mark ThomasF. RETURN TO REGULAR SESSION Action from Executive session if necessaryG. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, January 16, 2008 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , January 16, 2008. Board Members Present: Gabe Sansing - President, Ray Armour - Secretary, Farley Snell, Bill Sattler, Henry Boecker, Ricki Salazar arrived at 2:05 Board Members Absent: Micki Rundell - Finance Director, Ben Oliver - Vice President, Paul E. Brandenburg - General Manager Staff Present: Jim Briggs, Jana Kern, Tom Benz, Tom Yantis, Mark Thomas, Joe Lara, Terri Calhoun, Ed Polasek Others Present: Kim Molnar - Citizen, Dennis Busch - Citizen, Charlie McIlhaney & Robert Choi - Tamiro Ventures, Ltd., Joe Baker - Baker-Aicklen & Assoc., Inc. Minutes Regular Meeting Mr. Sansing called to order the Public Hearing on Wednesday, January 16, 2008 at 2:01 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. PUBLIC HEARING PUBLIC HEARING CALLED TO ORDER Public hearing by the Georgetown Transportation Enhancement Corporation (GTEC) A. regarding the expenditure of 4B sales taxes for the 2007/08 GTEC transportation improvement plan Sierra Ridge project. -- Micki Rundell Discussion: Joe Lara stated that before any 4B sales tax money can be spent there has to be a public hearing. Today's Public Hearing is on the Sierra Ridge Project. At this time Sansing opened the floor to the public wishing to speak. Sansing said hearing and seeing no one from the public wishing to speak, we will close the Public Hearing. Mr. Sansing closed the Public Hearing at 2:03 p.m. REGULAR MEETING CALLED TO ORDER Mr. Sansing called to order the regular GTEC Board meeting on Wednesday, January 16, 2008 at 2:03 p.m. Consideration and possible approval of the minutes from the regular meeting held B. December 19, 2007. -- Paul Brandenburg Discussion: None Action: Motion by Snell, seconded by Sattler to approve the minutes as presented. Approved 5-0 (Ricki Salazar absent for this vote only, Ben Oliver absent) Discussion and possible action regarding the Project Progress Report and time lines C. (including but not limited to items listed). Discussion: Benz presented the monthly project report: South Bound IH35 Frontage Rd: Working on lighting at entrance ramp to IH35. Reviewing the punch list. Driveway to be completed after project items are finished. Mid February is the estimated completion date. Lakeway Drive Overpass: TxDOT is continuing the ROW and acquisitions. Funding for construction is still in question. TxDOT is seeking funds from CAMPO. Southeast Arterial 1: Waiting on the Inner Local Agreement with Williamson County. On December 20, 2007 a meeting was held with LAN and Williamson County part of this meeting was to discussing the Inner Local Agreement. Southwest ByPass: There has been no change to this project. Funding is still on hold. Action: None Presentation of the Georgetown Transportation Enhancement Corporation monthly D. financial report for December 2008. -- Micki Rundell Discussion: Joe Lara presented the monthly financial report . Action: None Consideration and possible action to amend the performance agreement with Tamiro E. Ventures, Ltd., related to the reconstruction of a portion of Main Street to amend the project budge to provide for additional on -street parking spaces. -- Tom Yantis Discussion: Yantis stated that in October 2006 GTEC approved a performance agreement in an amount not to exceed $531,710.00. This agreement includes all of the improvements to the Streets around this one city block; bounded by S. Austin Ave., Main Street, E. 5th Street and E. 6th Street. If you have driven by this area you will see that construction is underway. During the construction phase the developer identified the possibility of adding an additional eleven angled head-in parking spaces along Main Street between 5th and 6th Streets, adjacent to the project. This was not a part of the original site plan and was not part of the budget for the site improvements. The developer has submitted a letter requesting an amendment to the project for these additional parking spaces in an amount not to exceed $39,768.00. Action: Motion by Snell, seconded by Sansing to amend the performance agreement with Tamiro Ventures, Ltd. for an amount not to exceed $39,768.00 Discussion: Sansing stated that the GTEC Board approved three projects for the downtown area. He went on to express his disappointment in the progress of the other two of the projects. Approved 6-0 (Oliver absent) EXECUTIVE SESSION: Call to Order Mr. Sansing called Executive Session to order on Wednesday, January 16, 2008 at 2:55 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations Presentation, consideration and possible action regarding Project Tope. -- Mark ThomasF. RETURN TO REGULAR SESSION Mr. Sansing called the regular session back to order on Wednesday , January 16, 2008 at 3:09 p.m. Action from Executive session if necessaryG. Action from Item "F": Motion by Boecker, seconded by Armour to direct Staff to do a finding and bring this item back to the February 20, 2008 meeting. Approved 6-0 (Oliver absent) Motion by Sattler, seconded by Salazar to adjourn meeting. Approved 6-0 (Oliver absent) Adjournment The meeting was adjourned at 03:11 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary