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HomeMy WebLinkAboutGTEC_Agenda&Minutes_2009Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, December 16, 2009 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, December 16, 2009 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver- Vice President, Ray Armour - Secretary, Kevin Kelly, Matthew Painter, Bill Sattler, Dale Ross, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held October 21, 2009 A. and November 18, 2009. -- Paul Brandenburg Presentation of the Georgetown Transportation Enhancement Corporation monthly financial report. B. -- Micki Rundell Discussion and possible action regarding amending the 2009/10 GTEC Budget for projects with C. remaining funding and approval from 2008/09. -- Micki Rundell Consideration and possible recommendation to approve Task Order No. KAI-10-001 with Klotz D. Associates, of Austin, Texas, for professional engineering services to develop preliminary engineering and rights-of-way documents for Northwest Boulevard – Bridge over IH-35 from Washam Drive to Austin Avenue in an amount not to exceed $362,350. – Bill Dryden, P.E., Transportation Engineer and Thomas R. Benz, P. E., Systems Engineering Director. Consideration and possible recommendation to approve Task Order No. KAI-10-002 with Klotz E. Associates, of Austin, Texas, for professional engineering services to develop preliminary engineering and rights -of-way documents for Northwest Boulevard – Realignment of FM 971 from Austin Avenue to Gann Street in an amount not to exceed $198,545. – Bill Dryden, P.E., Transportation Engineer and Thomas R. Benz, P. E., Systems Engineering Director. Discussion and possible action regarding the Project Progress Report and time lines including F. projects: -- Bill Dryden, Tom Benz Lakeway Drive Overpass Northwest Blvd Overpass Southeast Arterial 1 (Southwestern Blvd to CR 104/SH130) Wolf Ranch Parkway Southwest Bypass GTEC Project Update & Status Report EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.072 Real Property Consideration and possible action concerning a proposed agreement for right-of-way acquisition in G. connection with the proposed extension Wolf Ranch Parkway and the Southwest Bypass. – Jim Briggs, Assistant City Manager for Utility Operations, and Thomas R. Benz, P.E., Systems Engineering Director. RETURN TO REGULAR SESSION Action from Executive session if necessaryH. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, December 16, 2009 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , December 16, 2009. Board Members Present: Gabe Sansing - President, Ben Oliver- Vice President arrived at 2:04 p.m, Ray Armour - Secretary, Kevin Kelly arrived at 2:10 p.m., Matthew Painter, Dale Ross, Paul E. Brandenburg - General Manager Board Members Absent: Bill Sattler, Micki Rundell - Finance Director Staff Present: Jim Briggs, Jana Kern, Tom Benz, Bill Dryden, Lorie Lankford, Terri Calhoun, Ed Polasek, Laurie Brewer, Others Present: R. Bray - Klotz Associates, Jeff Seiler - Huggins Seiler & Assoc, Iva Wolf McLachlan - Wolf Partnership, Dennis Busch- Citizen, William Maples - GT Citizens Academy Minutes Regular Meeting Mr. Gabe Sansing called the regular GTEC Board meeting to order on Wednesday, December 16, 2009 at 2:01 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held October 21, 2009 A. and November 18, 2009. -- Paul Brandenburg Discussion: None Action: Motion by Ross, seconded by Armour to approve the minutes from the October 21, 2009 and November 18, 2009 Board meeting as presented. Approved 4-0-3 (Oliver & Kelly absent for this vote only, Sattler absent) Presentation of the Georgetown Transportation Enhancement Corporation monthly financial report. B. -- Micki Rundell Discussion: Brewer presented the monthly financial report. Action: None Discussion and possible action regarding amending the 2009/10 GTEC Budget for projects with C. remaining funding and approval from 2008/09. -- Micki Rundell Discussion: Lankford stated that during the 09/10 budget process the available funds for the Southwest Arterial 1, 500 S. Austin Ave and NW Blvd Overpass were estimates. This amendment is to recognize the portion of the budget remaining that was not appropriated for 09/10 budget. All of these projects were approved in previous fiscal year. Action: Motion by Ross, seconded by Painter to amend the 09/10 GTEC Budget for projects with remaining funds from the approved 08/09 budget. Approved 6-0-1 (Sattler absent) Consideration and possible recommendation to approve Task Order No. KAI-10-001 with Klotz D. Associates, of Austin, Texas, for professional engineering services to develop preliminary engineering and rights-of-way documents for Northwest Boulevard – Bridge over IH-35 from Washam Drive to Austin Avenue in an amount not to exceed $362,350. – Bill Dryden, P.E., Transportation Engineer and Thomas R. Benz, P. E., Systems Engineering Director. Discussion: Dryden stated that this project is to construct a bridge over IH35 connecting Northwest Blvd and FM 971. This project is on the Overall Transportation Plan (OTP). This project will be subdivided into two sections - Washam Dr.to Austin Ave. (QQ) & Austin Ave. to Gann St. (QQ1). GTEC has determined that the whole project (QQ & QQ1) is eligible for economic developing funding and it is included in the GTEC Transportation Improvement Plan (TIP). This task order is for the preliminary engineering for the Washam Dr. to Austin Ave portion. This will include preliminary engineering, design geometric schematic, environmental documentation and right-of-way surveying & documents. The Project team is Klotz Associates (prime consultant), Inland Geodetics, LP (surveying), Cox|McClain Environmental Consulting (environmental) and MLA Labs, Inc. (geotechnical). Klotz Associates has provided more than satisfactory professional services for the City of Georgetown. They have a working knowledge of this project and is best qualified to perform these services. Further, Klotz is certified to perform work for TxDOT, thus has the experience to address any TxDOT issues which may arise because of this project and its relationship with IH 35, Austin Avenue, and FM 971. Action: Motion by Ross, seconded by Oliver to approve Task Order No. KAI-10-001 for professional engineering services related to Northwest Boulevard – Bridge over IH-35 from Washam Drive to Austin Avenue in an amount not to exceed $362,350.00. Approved 6-0-1 (Sattler absent) Consideration and possible recommendation to approve Task Order No. KAI-10-002 with Klotz E. Associates, of Austin, Texas, for professional engineering services to develop preliminary engineering and rights-of-way documents for Northwest Boulevard – Realignment of FM 971 from Austin Avenue to Gann Street in an amount not to exceed $198,545. – Bill Dryden, P.E., Transportation Engineer and Thomas R. Benz, P. E., Systems Engineering Director. Discussion: Dryden stated that this item is for the seconded section (QQ1) of the Northwest Blvd. and FM 971 project (see first paragraph from discussion of Item "D" on this agenda). This task order is for preliminary engineering for the section of Northwest Boulevard Bridge realigning FM 971, connecting Northwest Boulevard from Austin Avenue to Gann Street. This project will include preliminary engineering, design geometric schematic, environmental documentation and right-of-way surveying and documents. The Project team is Klotz Associates (prime consultant), Cox|McClain Environmental Consulting (environmental) and MLA Labs, Inc. (geotechnical). Klotz Associates has provided more than satisfactory professional services for the City of Georgetown. They have a working knowledge of this project and is best qualified to perform these services. Further, Klotz is certified to perform work for TxDOT, thus has the experience to address any TxDOT issues which may arise because of this project and its relationship with IH 35, Austin Avenue, and FM 971. Action: Motion by Ross, seconded by Armour to approve Task Order No. KAI-10-002 for professional engineering services related to Northwest Boulevard – Realignment of FM 971 from Austin Avenue to Gann Street in an amount not to exceed $198,545.00. Approved 6-0-1 (Sattler absent) Discussion and possible action regarding the Project Progress Report and time lines including F. projects: -- Bill Dryden, Tom Benz Lakeway Drive Overpass: Found out from TxDOT that this project is not on the 2010 letting schedule. TxDOT stated that this is on the January 2014 letting schedule. Northwest Blvd Overpass: Was discussed in Item "C & D" of this agenda. Southeast Arterial 1 (Southwestern Blvd to CR 104/SH130): Offers are be made and negotiated. Staff has reviewed the 50% plans and they were returned to KPA for updating. Wolf Ranch Parkway: Staff has prepared a draft ROW acquisition agreement. Southwest Bypass: Continuing with the geotechnical investigation. GTEC Project Update & Status Report Action: None EXECUTIVE SESSION: Call to Order at 2:39 PM In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.072 Real Property Consideration and possible action concerning a proposed agreement for right-of-way acquisition in G. connection with the proposed extension Wolf Ranch Parkway and the Southwest Bypass . – Jim Briggs, Assistant City Manager for Utility Operations, and Thomas R. Benz, P.E., Systems Engineering Director. RETURN TO REGULAR SESSION: Called back to Order at 3:03 PM Action from Executive session if necessaryH. Motion by Ross, seconded by Oliver, that Staff take the direction that was given in Executive Session and to go fourth to negotiate the item. Approved 6-0-1 (Sattler absent) Motion by Ross, seconded by Oliver to adjourn meeting. Approved 6-0-1 (Sattler absent) Adjournment The meeting was adjourned at 03:04 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, November 18, 2009 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, November 18, 2009 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver- Vice President, Ray Armour - Secretary, Kevin Kelly, Matthew Painter, Bill Sattler, Dale Ross, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Presentation of the Georgetown Transportation Enhancement Corporation monthly financial report. A. -- Micki Rundell Acceptance of the Quarterly Investment Report for the Georgetown Transportation Enhancement B. Corporation for the quarter ended September 30, 2009. -- Micki Rundell Discussion and training on the GTEC financial policies, budget practices, accounting, investments, C. reporting and other financial training. -- Micki Rundell Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, November 18, 2009 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , November 18, 2009. Board Members Present: Gabe Sansing - President, Ben Oliver - Vice President, Ray Armour - Secretary, Kevin Kelly, Matthew Painter, Dale Ross, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director Board Members Absent: Bill Sattler Staff Present: Jim Briggs, Jana Kern, Lorie Lankford, Laurie Brewer, Bill Dryden Minutes Regular Meeting Mr. Gabe Sansing called the GTEC Board meeting to order on Wednesday, November 18, 2009 at 2:04 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Presentation of the Georgetown Transportation Enhancement Corporation monthly financial report. A. -- Micki Rundell Discussion: Brewer presented the monthly report. Action: None Acceptance of the Quarterly Investment Report for the Georgetown Transportation Enhancement B. Corporation for the quarter ended September 30, 2009. -- Micki Rundell Discussion: Brewer presented the Quarterly Investment Report. Action: None Discussion and training on the GTEC financial policies, budget practices, accounting, investments, C. reporting and other financial training . -- Micki Rundell Discussion: Rundell, Brewer and Lankford gave a presentation to the Board. They explained the Fiscal and Budgetary Policy, Accounting Practices and Budgeting, Role of City Staff, and Review of Financial Report. Action: None Motion by Ross, seconded by Armour to adjourn meeting Approved 6-0-1 (Bill Sattler absent) Adjournment The meeting was adjourned at 02:50 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, October 21, 2009 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, October 21, 2009 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver- Vice President, Ray Armour - Secretary, Kevin Kelly, Matthew Painter, Bill Sattler, Dale Ross, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held August 19, 2009. -- A. Paul Brandenburg Discussion and possible action regarding the Project Progress Report and time lines including B. projects: Lakeway Drive Overpass Northwest Blvd Overpass Southeast Arterial 1 (Southwestern Blvd to CR 104/SH130) Wolf Ranch Parkway Southwest Bypass Presentation of the Georgetown Transportation Enhancement Corporation monthly financial report. C. -- Micki Rundell Update to the Board regarding Southwest Bypass Roadway Construction. -- Jim BriggsD. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, September 16, 2009 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, September 16, 2009 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver- Vice President, Ray Armour - Secretary, Kevin Kelly, Matthew Painter, Bill Sattler, Dale Ross, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board for the month of Septemberthe month of Septemberthe month of Septemberthe month of September.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting . __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, September 16, 2009 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , September 16, 2009. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board for the month of Septemberthe month of Septemberthe month of Septemberthe month of September.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, August 19, 2009 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, August 19, 2009 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver- Vice President, Ray Armour - Secretary, Kevin Kelly, Matthew Painter, Bill Sattler, Dale Ross, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. PUBLIC HEARING by the Georgetown Transportation Enhancement Corporation (GTEC) regarding A. the expenditure of 4B sales taxes for the proposed 2009/2010 GTEC budget. -- Laurie Brewer Consideration and possible approval of the minutes from the regular meeting held July 15, 2009. -- B. Paul E. Brandenburg Discussion and possible action regarding the Project Progress Report and time lines including C. projects: Lakeway Drive Overpass, Northwest Blvd Overpass, Southeast Arterial 1 (GTEC), Wolf Ranch Parkway Extension ( TIP 14A), Southwest Bypass (TIP 14B), GTEC Project Update & Status Report. -- Bill Dryden, Tom Benz Presentation of Georgetown Transportation Enhancement Corporation monthly financial report. -- D. Micki Rundell Consideration and possible action to amend the development agreement with 500 S. Austin Avenue, E. LP to extend the deadline for completion of Phase 2 site improvements. -- Elizabeth A. Cook EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations Presentation, consideration and possible action regarding an economic development project. -- Mark F. Thomas RETURN TO REGULAR SESSION Action from Executive session if necessaryG. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, August 19, 2009 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , August 19, 2009. Board Members Present: Gabe Sansing - President, Ray Armour - Secretary, Kevin Kelly, Bill Sattler, Dale Ross, Paul E. Brandenburg - General Manager Board Members Absent: Matthew Painter, Micki Rundell - Finance Director, Ben Oliver- Vice President Staff Present: Jana Kern, Tom Benz, Bill Dryden, Laurie Brewer, Lori Lankford, Elizabeth Cook, Mark Thomas, Chris Foster, Mark Miller OTHERS PRESENT: Dennis Bush & Robert Molnar - Citizens, Rusty Winkstern – 500 S. Austin Ave., LP Minutes Regular Meeting Mr. Gabe Sansing called the regular GTEC Board meeting to order on Wednesday, August 19, 2009 at 2:02 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. PUBLIC HEARING by the Georgetown Transportation Enhancement Corporation (GTEC) regarding A. the expenditure of 4B sales taxes for the proposed 2009/2010 GTEC budget. -- Laurie Brewer Discussion: Brewer opened the Public Hearing at 2:03 p.m. Public Hearing closed at 2:04 p.m. Consideration and possible approval of the minutes from the regular meeting held July 15, 2009. -- B. Paul E. Brandenburg Discussion: None Action: Motion by Ross, seconded by Kelly to approve minutes as presented. Approved 5-0-2 (Matthew Painter & Ben Oliver absent) Discussion and possible action regarding the Project Progress Report and time lines including C. projects: -- Bill Dryden, Tom Benz Lakeway Drive Overpass: No Change Northwest Blvd Overpass : No Change Southeast Arterial 1 (GTEC): First ROW offers will be presented to property owners by end of August 2009. Southwest Bypass (TIP 14B): Staff met with consultant who brought up issues of cave survey and mitigation through Williamson County Conservation Foundation for a portion of roadway north of intersection with Wolf Ranch Parkway. Consultant will provide an estimate for the work needed to complete resolution of the environmental issues. GTEC Project Update & Status Report. Action" None Wolf Ranch Parkway Extension ( TIP 14A): The Wolf family has requested that the alignment be moved more to the center of the property. Staff met with consultant to discuss the two proposed roadway alignments and cost differentials. The consultant has submitted the comparative cost analysis for the two proposed routes. Action: Motion by Sattler seconded by Armour to stay with the staff recommended proposed alignment on the Wolf Ranch Pkwy Extension, with the option, for the owners to pay for the differential between staff recommendation and the property owners recommendation. Response date of 60 days from August 19, 2009. Approved 5-0-2 (Painter & Oliver absent) Presentation of Georgetown Transportation Enhancement Corporation monthly financial report. -- D. Micki Rundell DiscussionDiscussionDiscussionDiscussion: Lankford explained the financial report. ActionActionActionAction: None Consideration and possible action to amend the development agreement with 500 S. Austin Avenue, E. LP to extend the deadline for completion of Phase 2 site improvements. -- Elizabeth A. Cook Discussion: Cook explained that this is a request by the developer to extend the timelines for all of the improvements that were to be completed by the end of August 2009. These improvements included in this extension are all of 6th Street and the remaining portion of Rock Street. The developer also wants to revise the project in response to changed in the market conditions and the inventory of office space in the downtown area. These revisions would include an expansion of the Market Building and reduce the size of the Austin Avenue office building, and remove the Rock Street office building from the project. The developer stated that the ROW improvements along 6th Street would be altered to add more street parking and eliminate two driveways. Because of the proposed site changes , the developer would like to extend the deadline to August 31. 2012 for the public improvements construction. The developer also plans to complete on of the remaining buildings by August 31, 2012 and the final building by March 31, 2015. Action:Motion by Sattler, seconded by Ross to recommend the amendment to the development agreement with 500 S. Austin Avenue, LP to extend the deadline for completion of Phase 2 site improvements into third amendment of the development agreement. Approved 5-0-2 (Painter & Oliver absent) EXECUTIVE SESSION: Call to Order at 2:42 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations Presentation, consideration and possible action regarding an economic development project. -- Mark F. Thomas RETURN TO REGULAR SESSION at 3:18 p.m. Action from Executive session if necessaryG. Action Item "F": Motion by Sansing to consider sending forward to Council the recommendation of $261,658.00 on the Georgetonian project. Lack of Second Motion Fails. Motion by Ross to recommend $50, 000.00 be forwarded to Council. Lack of Second Motion Fails. Motion by Armour, seconded by Kelly to recommend staffs recommendation as discussed in Executive Session Approved 3-2-2 (Armour, Kelly & Sansing for, Sattler & Ross opposed, Painter & Oliver absent) Motion by Ross seconded by Kelly to adjourn meeting. Approved 5-0-2 (Painter & Oliver absent) Adjournment The meeting was adjourned at 03:21 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour -Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, July 15, 2009 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, July 15, 2009 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver- Vice President, Ray Armour - Secretary, Kevin Kelly, Matthew Painter, Bill Sattler, Dale Ross, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held June 17, 2009. -- A. Paul E. Brandenburg Discussion and possible action regarding the Project Progress Report and time lines including B. projects: Lakeway Drive Overpass, Northwest Blvd Overpass, Southeast Arterial 1 (GTEC), Wolf Ranch Parkway Extension ( TIP 14A), Southwest Bypass (TIP 14B), GTEC Project Update & Status Report. -- Bill Dryden, Tom Benz Presentation of Georgetown Transportation Enhancement Corp. monthly financial report. – Micki C. Rundell Discussion and possible action to adopt the proposed 2009/2010 GTEC budget and to set the date for D. the public hearing on the proposed 2009/2010 GTEC budget on August 19, 2009 -- Laurie Brewer Discussion and possible action to approve the 2009/2010 Interlocal Service Agreement between GTEC E. and the City for administrative services. -- Laurie Brewer Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, July 15, 2009 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , July 15, 2009. Board Members Present: Gabe Sansing - President, Kevin Kelly, Bill Sattler, Dale Ross, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director Board Members Absent: Ben Oliver, Matthew Painter, Ray Armour - Secretary Staff Present: Jim Briggs, Jana Kern, Laurie Brewer, Lori Lankford, Chris Foster, Tom Benz, Bill Dryden Minutes Regular Meeting Mr. Gabe Sansing called the regular GTEC Board meeting to order on Wednesday, July 15, 2009 at 2:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation, the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held June 17, 2009. -- A. Paul E. Brandenburg Discussion: None Action: Motion by Ross, seconded by Sattler, to approve the minutes as presented. Approved 4-0-3 (Ben Oliver, Matthew Painter, Ray Armour absent) Discussion and possible action regarding the Project Progress Report and time lines including B. projects: Lakeway Drive Overpass, Northwest Blvd Overpass, Southeast Arterial 1 (GTEC), Wolf Ranch Parkway Extension ( TIP 14A), Southwest Bypass (TIP 14B), GTEC Project Update & Status Report. -- Bill Dryden, Tom Benz Action: None Presentation of Georgetown Transportation Enhancement Corp. monthly financial report. – Micki C. Rundell DiscussionDiscussionDiscussionDiscussion: Lankford presented the monthly financial report ActionActionActionAction:::: NoneNoneNoneNone Discussion and possible action to adopt the proposed 2009/2010 GTEC budget and to set the date for D. the public hearing on the proposed 2009/2010 GTEC budget on August 19, 2009 -- Laurie Brewer Discussion: Brewer explained/reviewed the 09/10 GTEC budget. She also explained to the Board why they needed to set a public hearing. Action: Motion by Sattler, seconded by Ross to accept the proposed 2009/2010 GTEC budget and to set the date for the public hearing for August 19, 2009. Approved 4-0-3 (Oliver, Painter, Armour absent) Discussion and possible action to approve the 2009/2010 Interlocal Service Agreement between GTEC E. and the City for administrative services. -- Laurie Brewer Discussion: Brewer went through and explained/reviewed the agreement. Action: Motion by Sattler, seconded by Ross, to approve the 2009/2010 Interlocal Service Agreement between GTEC and the City for administrative services. Approved 4-0-3 (Oliver, Painter, Armour absent) Motion by Sattler, seconded by Ross to adjourn meeting Approved 4-0-3 (Oliver, Painter, Armour absent) Adjournment The meeting was adjourned at 02:55 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, June 17, 2009 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, June 17, 2009 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver- Vice President, Ray Armour - Secretary, Kevin Kelly, Matthew Painter, Bill Sattler, Dale Ross, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held May 20, 2009. -- A. Paul E. Brandenburg Discussion and possible action regarding the Project Progress Report and time lines including B. projects: Lakeway Drive Overpass, Northwest Blvd Overpass, Southeast Arterial 1 (GTEC), Wolf Ranch Parkway Extension ( TIP 14A), Southwest Bypass (TIP 14B), GTEC Project Update & Status Report. -- Bill Dryden, Tom Benz Presentation of Georgetown Transportation Enhancement Corp. monthly financial report. – Micki C. Rundell Discussion and possible recommendation regarding the adoption of the proposed GTEC project list D. for 2009/10, along with the related revenues as the 2009/10 GTEC Budget. -- Lorie Lankford, Laurie Brewer EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations Discussion and possible action regarding the "Infrastructure Strategies Report”. -- Mark ThomasE. Presentation, consideration and possible action regarding an economic development project. -- Mark F. Thomas RETURN TO REGULAR SESSION Action from Executive session if necessaryG. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, June 17, 2009 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , June 17, 2009. Board Members Present: Gabe Sansing - President, Ben Oliver- Vice President, Ray Armour - Secretary, Kevin Kelly, Matthew Painter (arrived 2:04), Dale Ross (Left at 4:14 p.m.), Paul E. Brandenburg - General Manager Board Members Absent: Micki Rundell - Finance Director, Bill Sattler Staff Present: Jana Kern, Tom Benz, Bill Dryden, Mark Miller, Lorie Lankford, Laurie Brewer, Mark Thomas, Ed Polasek Others Present: Jeff Moore - Brown & Hofmeister, LLP, Chad Thomas - Williams County Sun Minutes Regular Meeting Mr. Gabe Sansing called the regular GTEC Board meeting to order on Wednesday, June 17, 2009 at 2:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held May 20, 2009. -- A. Paul E. Brandenburg Discussion: None Action: Motion by Oliver, seconded by Armour to approve the minutes as presented. Approved 5-0-2 ( Bill Sattler absent, Matthew Painter absent for this item only) Discussion and possible action regarding the Project Progress Report and time lines including B. projects: Lakeway Drive Overpass, Northwest Blvd Overpass, Southeast Arterial 1 (GTEC), Wolf Ranch Parkway Extension ( TIP 14A), Southwest Bypass (TIP 14B), GTEC Project Update & Status Report. -- Bill Dryden, Tom Benz Action: None Presentation of Georgetown Transportation Enhancement Corp. monthly financial report. – Micki C. Rundell DiscussionDiscussionDiscussionDiscussion:::: Lorie Lankford presented the monthly financial report. ActionActionActionAction:::: NoneNoneNoneNone Discussion and possible recommendation regarding the adoption of the proposed GTEC project list D. for 2009/10, along with the related revenues as the 2009/10 GTEC Budget. -- Lorie Lankford, Laurie Brewer Discussion: Brewer, Polasek, Dryden & Benz explained this item. They went through the Draft GTEC/GTAB Transportation Improvement Program (TIP) project by project. Lengthy discussion with several question concerning funding and the importance of projects. Full version on tape. Action: Motion by Ross, seconded by Oliver to adopt the TIP along with stated changes for 2009/10 GTEC/GTAB TIP Project list. Approved 6-0-1 (Sattler absent) OUT OF REGULAR SESSION AT 3:22 p.m. EXECUTIVE SESSION: Call to Order @ 3:23 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations Discussion and possible action regarding the "Infrastructure Strategies Report”. -- Mark ThomasE. Presentation, consideration and possible action regarding an economic development project. -- Mark F. Thomas Dale Ross left meeting at 4:14 p.m. RETURN TO REGULAR SESSION @ 4:20 p.m. Action from Executive session if necessaryG. No Action Needed Motion by Painter, seconded by Armour to adjourn Approved: 5-0-2 (Sattler & Ross absent) Adjournment The meeting was adjourned at 04:20 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, May 20, 2009 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, May 20, 2009 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver- Vice President, Ray Armour - Secretary, Kevin Kelly, Matthew Painter, Bill Sattler, Dale Ross, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. PUBLIC HEARING by the Georgetown Transportation Enhancement Corporation (GTEC) regarding A. the expenditure of 4B sales taxes for the proposed 2008/09 GTEC transportation improvement plan. -- Micki Rundell Consideration and possible approval of the minutes from the regular meeting held April 15, 2009. -- B. Paul E. Brandenburg Presentation of Georgetown Transportation Enhancement Corp. monthly financial report. – Micki C. Rundell Discussion and possible action of the FM 1460 Pass-Through Finance Program Application -- Ed D. Polasek Discussion and possible action regarding the Project Progress Report and time lines including E. projects: Lakeway Drive Overpass, Northwest Blvd Overpass, Southeast Arterial 1 (GTEC), Southeast Arterial 1 (BOND), Wolf Ranch Parkway Extension ( TIP 14A), Southwest Bypass (TIP 14B), GTAB Maintenance CIP, GTEC Project Update & Status Report. -- Bill Dryden, Tom Benz Discussion and possible action concerning Airport Road, NWA & NWB. -- Bill SattlerF. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, May 20, 2009 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , May 20, 2009. Board Members Present: Gabe Sansing - President, Ray Armour - Secretary, Kevin Kelly, Matthew Painter, Bill Sattler, Dale Ross Board Members Absent: Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director, Ben Oliver Staff Present: Jana Kern, Laurie Brewer, Tom Benz, Mark Miller, Bill Dryden, Ed Polasek, Lori Lankford, Chris Foster, Terri Calhoun, Joel Weaver OTHERS PRESENT: Kim Molnar - Citizen, Chad Thomas - Williams County Sun, Gary Newman - Waterstone Development Minutes Regular Meeting Mr. Gabe Sansing called the regular GTEC Board meeting to order on Wednesday, May 20, 2009 at 2:01 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. PUBLIC HEARING by the Georgetown Transportation Enhancement Corporation (GTEC) regarding A. the expenditure of 4B sales taxes for the proposed 2008/09 GTEC transportation improvement plan. -- Micki Rundell Discussion: Brewer explained the reasoning of the Public Hearing. Sansing opened the floor for anyone wishing to speak on this matter. Hearing and seeing no one, we will now close the public hearing. Public Hearing closed at 2:04 p.m. Moving to item "D" Consideration and possible approval of the minutes from the regular meeting held April 15, 2009. -- B. Paul E. Brandenburg Discussion: None Action: Motion by Painter, seconded by Armour to approve the minutes as presented Approved 6-0-1 (Oliver absent) Presentation of Georgetown Transportation Enhancement Corp. monthly financial report. – Micki C. Rundell Discussion: Lori Lankford presented the monthly financial report for the month of April 2009. Action: None Moved to Item "E" Discussion and possible action of the FM 1460 Pass-Through Finance Program Application -- Ed D. Polasek Discussion: Polasek explained that the application has been completed for the Pass Through Financing, but staff has learned, from TxDOT that there are two possible items that could be put on hold; 1) Prop 14 funds - letting the Bonds for that and the letting of the projects. In our area this will impact the 195 project. 2) Pass Through Finance - TxDOT let the call in February with a June/July decision time for TxDOT. What staff has been told from TxDOT under the current structure and financing mechanisms, TxDOT is not sure if they can fund Pass Through Financing program that they have set the call for. TxDOT will complete the call and do their analysis, but staff is not certain if they are going to let any projects from this call. Armour asked and Polasek said that money that was approved is still going to be spent, or at least a portion of it will be. We are still going to complete the application so we will have a ready project when the time comes. Action: Motion by Sattler, seconded by Ross to direct staff to take the FM 1469 Pass Through Finance Program Application to Council and to continue looking for other funding sources. Approved 6-0-1 (Oliver absent) Moved to Item "F" Discussion and possible action regarding the Project Progress Report and time lines including E. projects: -- Bill Dryden, Tom Benz Lakeway Drive Overpass: This project has been turned into CAMPO for the next round of ARRA funding. A decision should be made by CAMPO in June 2009. Northwest Blvd Overpass: Staff had a meeting with the consultant (Klotz) to coordinate the start of on ground surveying. Southeast Arterial 1 (GTEC): No Change Southeast Arterial 1 (BOND): Waiting on Rights of Entry for surveying, archeological, and environmental studies. Wolf Ranch Parkway Extension ( TIP 14A): No Change Southwest Bypass (TIP 14B): No Change GTAB Maintenance CIP: Information given on the street rehabilitation program. GTEC Project Update & Status Report: This is a summary of the projects along with the financial report on each project. Action: None Discussion and possible action concerning Airport Road, NWA & NWB. -- Bill SattlerF. Discussion: Sattler stated that awhile back the GTEC Board was looking at a couple of roads that were named NWA & NWB. These two roads were proposed off of Aviation Drive. These two roads were not on the Bond package, but I would like to get the discussion started to see if they are possible funding opportunities to enhance Economic Development and they would be connectors between Airport Road and bridges at IH-35/SH 130. Mr. Gary Newman of Waterstone Development explained to the Board the activity of the Three Forks Ranch area - Housing Development, possible Elementary School Site, and proposed commercial. With the possibility of be under development Summer 2010. With out roads, NWA & NWB, we would be looking possibly a year later. Polasek gave the Board an overview of the road projects for Airport Road/Berry Creek Dr. area. Action: Motion by Sattler, seconded by Ross to add projects KK1, a portion of KK2, to be broken into sections A & B, to the TIP. KK2 RID will be built by developer. Approved 6-0-1 (Oliver absent) Moved to Item "B" Motion by Sattler, seconded by Armour to adjourn Approved 6-0-1 (Oliver absent) Adjournment The meeting was adjourned at 03:07 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, April 15, 2009 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, April 15, 2009 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver- Vice President, Ray Armour - Secretary, Kevin Kelly, Matthew Painter, Bill Sattler, Dale Ross, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held March 18, 2009 A. and the Special meeting held on March 24, 2009. -- Paul E. Brandenburg Discussion and possible action regarding the Project Progress Report and time lines including B. projects: Lakeway Drive Overpass, Southeast Arterial 1, Wolf Ranch Pkwy Extension (Project 14A), Southwest Bypass (Project 14B), GTEC Project Update & Status Report -- Joel Weaver/Tom Benz Presentation of Georgetown Transportation Enhancement Corp. monthly financial report. – Micki C. Rundell Consideration and possible action related to a resolution of support concerning a Pass-Through D. Financing Proposal for FM 1460. -- Ed Polasek, Paul E. Brandenburg Discussion and possible action regarding amending the 2008/09 GTEC Budget and setting a date for E. a public hearing.- Micki Rundell Consideration and possible action to amend the performance agreement between GTEC and the F. Georgetown Housing Authority related to the Sierra Ridge project schedule. -- Paul E. Brandenburg, Jennifer Bills EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations Presentation, consideration and possible action regarding an economic development project. -- Mark G. Thomas RETURN TO REGULAR SESSION Action from Executive session if necessaryH. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, April 15, 2009 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , April 15, 2009. Board Members Present: Gabe Sansing - President, Ben Oliver- Vice President, Ray Armour - Secretary, Kevin Kelly, Matthew Painter, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director Board Members Absent: Bill Sattler, Dale Ross Staff Present: Jana Kern, Tom Benz, Bill Dryden, Ed Polasek, Jennifer Bills , Mark Thomas, Chris Foster, Lori Lankford Others Present: Dennis Busch, Kim Molnar - Citizens, Naomi Walker - Georgetown Housing Authority Minutes Regular Meeting Mr. Gabe Sansing called the regular GTEC Board meeting to order on Wednesday, April 15, 2009 at 2:02 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held March 18, 2009 A. and the Special meeting held on March 24, 2009. -- Paul E. Brandenburg Discussion: None Action: Motion by Oliver, seconded by Armour, to approve the March 18, 2009 and March 24, 2009 minutes as presented. Approved 5-0-2 (Bill Sattler and Dale Ross absent) Discussion and possible action regarding the Project Progress Report and time lines including B. projects: -- Joel Weaver/Tom Benz Lakeway Drive Overpass : No Change Southeast Arterial 1: No Change Wolf Ranch Pkwy Extension (Project 14A): Consultant has begun work on Horizontal & Vertical geometrics. Began setting up cross sections . No geotechnical work at this time. Right of Entry are being sought for the Wolf Property. Southwest Bypass (Project 14B): Consultant has begun work on Horizontal & Vertical geometrics. Began setting up cross sections . No geotechnical work at this time. Right of Entry has been obtain for entry onto the Weir & Guy properties. Right of Entry pending for the Wolf Property to coordinate with Wolf Ranch Pkwy Extension project 14A. GTEC Project Update & Status Report: This is a summary of the projects along with the financial report on each project. Action: None Presentation of Georgetown Transportation Enhancement Corp. monthly financial report. – Micki C. Rundell DiscussionDiscussionDiscussionDiscussion: Lankford explained the monthly financial report. ActionActionActionAction:::: NoneNoneNoneNone Consideration and possible action related to a resolution of support concerning a Pass-Through D. Financing Proposal for FM 1460. -- Ed Polasek, Paul E. Brandenburg DiscussionDiscussionDiscussionDiscussion: Polasek stated that at the March 24, 2009 Special meeting the GTEC Board approved the spending of up to $36,000.000 for transportation planning assistance in completing a Pass Through Financing Proposal for FM 1460. Part of the proposal is showing support for the project. In order to meet the May 12, 2009 application deadline, The GTEC Board would need to approve a resolution of support. The timeline for this process is as follows: Date Information 2/26/2009Commission authorized TxDOT to solicit & accept submissions for pass through projects 3/13/2009Program call published in the Texas Register 5/12/2009Deadline for submitting proposals 6/25/2009Commission selects projects and gives approval to negotiate 7/30/2009Commission gives approval to execute agreements ActionActionActionAction: Motion by Oliver, seconded by Painter to approve the resolution to support. ApprovedApprovedApprovedApproved 5555----0000----2222 ((((SattlerSattlerSattlerSattler &&&& Ross absentRoss absentRoss absentRoss absent)))) Discussion and possible action regarding amending the 2008/09 GTEC Budget and setting a date for E. a public hearing.- Micki Rundell DiscussionDiscussionDiscussionDiscussion: Lankford explained in order for GTEC to spend the proposed $36,000.00 we will need a budget amendment and hold a public hearing. Staff is proposing to hold the public hearing on May 20, 2009 - GTEC's next regular scheduled meeting. ActionActionActionAction: Motion by Armour, seconded by Kelly to amend the 2008/09 GTEC Budget by $36,000.00 and set a public hearing for May 20, 2009. ApprovedApprovedApprovedApproved 5555----0000----2222 ((((SattlerSattlerSattlerSattler &&&& Ross absentRoss absentRoss absentRoss absent )))) Consideration and possible action to amend the performance agreement between GTEC and the F. Georgetown Housing Authority related to the Sierra Ridge project schedule. -- Paul E. Brandenburg, Jennifer Bills DiscussionDiscussionDiscussionDiscussion: There was lengthy discussion on total finance, GTEC's funding portion, drainage issues in the area, and development scheduling. Full version is available on request. ActionActionActionAction: Motion by Armour seconded by Oliver to amend the performance agreement between GTEC and GHA, related to the Sierra Ridge project schedule to begin April 1, 2010 in the amount of $694,000.00 with the understanding that the GHA will report back to this Board any change to the development of this project. ApprovedApprovedApprovedApproved 5555----0000----2222 ((((SattlerSattlerSattlerSattler &&&& Ross absentRoss absentRoss absentRoss absent)))) Out of Regular Session atOut of Regular Session atOut of Regular Session atOut of Regular Session at 2:542:542:542:54 pppp....mmmm.... EXECUTIVE SESSION: Call to Order at 2:55 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations Presentation, consideration and possible action regarding an economic development project. -- Mark G. Thomas Ray Armour left Board meeting 3:14 p.m. RETURN TO REGULAR SESSION at 3:15 p.m. Action from Executive session if necessaryH. Item G: No action needed Motion by Oliver seconded by Painter to adjourn meeting. ApprovedApprovedApprovedApproved 5-0-25-0-25-0-25-0-2 ((((SattlerSattlerSattlerSattler &&&& Ross absentRoss absentRoss absentRoss absent)))) Adjournment The meeting was adjourned at 03:15 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Special Meeting Tuesday, March 24, 2009 The Georgetown Transportation Enhancement Corporation Special Meeting will meet on Tuesday, March 24, 2009 at 05:30 PM in the City Council Chambers, located at 101 East 7th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver- Vice President, Ray Armour - Secretary, Kevin Kelly, Matthew Painter, Bill Sattler, Dale Ross, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director Call to Order at 05:30 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve a letter proposal with Prime StrategiesPrime StrategiesPrime StrategiesPrime Strategies, Inc., for A. Transportation Planning ServicesTransportation Planning ServicesTransportation Planning ServicesTransportation Planning Services related to a Pass-Through Financing Proposal for FMFMFMFM 1460146014601460. Edward G. Polasek, AICP, Principal Planner and Paul E. Brandenburg, City Manager Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Special Meeting Tuesday, March 24, 2009 The Georgetown Transportation Enhancement Corporation Special Meeting of the City of Georgetown, Texas, met on Tuesday, March 24, 2009. Board Members Present: Gabe Sansing - President, Ben Oliver- Vice President, Ray Armour - Secretary, Kevin Kelly, Matthew Painter arrived at 5:40 p.m., Bill Sattler, Dale Ross arrived at 5:35 p.m., Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director Board Members Absent: Staff Present: Jim Briggs, Jana Kern, Ed Polasek, Bill Dryden Minutes Regular Meeting Mr. Gabe Sansing called the Special GTEC Board to order on Tuesday, March 24, 2009 at 5:30 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve a letter proposal with Prime StrategiesPrime StrategiesPrime StrategiesPrime Strategies, Inc., for A. Transportation Planning ServicesTransportation Planning ServicesTransportation Planning ServicesTransportation Planning Services related to a Pass-Through Financing Proposal for FMFMFMFM 1460146014601460. Edward G. Polasek, AICP, Principal Planner and Paul E. Brandenburg, City Manager DiscussionDiscussionDiscussionDiscussion: Polasek stated that the Pass Through Financing is a tool that TxDOT uses to stretch tax dollars and allow local communities to fund up front costs for constructing a state highway project. The state then reimburses a portion of the cost to the community overtime by paying a fee for each vehicle that drives on the new highway. The projects must be on a state highway system to be eligible. In February 2009, Texas Transportation Commission approved a call for projects for this program. The City of Georgetown has voter approval for bonds for improvements to FM 1460. In order to utilize those bonds in this program, with the possibility of TxDOT reimbursing the City to pay a portion of the debt payments, staff is recommending the City submit the FM 1460 project. Since a portion of FM 1460 is in Williamson County and the City of Round Rock ETJ, staff is recommending we utilize the planning services of Prime Strategies, Inc. Prime Strategies, Inc. has worked with Williamson County on the Williams Drive Pass Through Finance Agreement and Williamson County & Round Rock on the FM 1460 stimulus applications for the funded portion of improvements in Round Rock. What staff is looking for today is the GTEC approve the expenditure of $36,000.00 to Prime Strategies, Inc. for professional services related to managing the pass through finance proposal . ActionActionActionAction: Motion by Sattler, seconded by Oliver to approve the expenditure of $36,000.00 to Prime Strategies, Inc. for professional services related to managing the pass through finance proposal. ApprovedApprovedApprovedApproved 7777----0000 Motion by RossMotion by RossMotion by RossMotion by Ross,,,, seconded by Oliver to adjournseconded by Oliver to adjournseconded by Oliver to adjournseconded by Oliver to adjourn ApprovedApprovedApprovedApproved 7-07-07-07-0 Adjournment The meeting was adjourned at 05:50 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, March 18, 2009 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, March 18, 2009 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing, Ray Armour, Kevin Kelly, Ben Oliver, Matthew Painter, Bill Sattler, Dale Ross, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Introduction of GTEC Board Members and City Staff. -- Paul E. BrandenburgA. Consideration and possible action to appoint Board Officers in accordance with Section 3.02 of the B. Georgetown Transportation Enhancement Corporation Bylaws. -- Paul E. Brandenburg Consideration and possible approval of the minutes from the regular meeting held February 18, 2009 C. -- Paul E. Brandenburg Discussion and possible action regarding the Project Progress Report and time lines including D. projects: Lakeway Drive Overpass, Southeast Arterial 1, Wolf Ranch Pkwy Extension (Project 14A), Southwest Bypass (Project 14B), GTEC Project Update & Status Report -- Joel Weaver/Tom Benz Presentation of Georgetown Transportation Enhancement Corp. monthly financial report. – Micki E. Rundell Consideration and possible action to amend the performance agreement between GTEC and the F. Georgetown Housing Authority related to the Sierra Ridge project schedule. EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations Presentation, consideration and possible action regarding an economic development projects. -- Mark G. Thomas Section 551.072 Real Property Consideration and possible action regarding the purchase of property in the Williams Drive Gateway H. for ROW-- Paul E. Brandenburg, General Manager RETURN TO REGULAR SESSION Action from Executive session if necessaryI. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, March 18, 2009 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , March 18, 2009. Board Members Present: Gabe Sansing, Ray Armour, Kevin Kelly, Ben Oliver, Matthew Painter, Dale Ross, Paul E. Brandenburg - General Manager Board Members Absent: Bill Sattler, Micki Rundell - Finance Director Staff Present: Jim Briggs, Jana Kern, Bill Dryden, Lorie Lankford, Mark Thomas, Ed Polasek, Jennifer Bills , Joel Weaver, Chris Foster, Terri Calhoun Others Present: Naomi Walker – Georgetown Housing Authority, Chad Thomas – Wms Cty Sun, Marvin Dorsey - Citizen Minutes Regular Meeting Mr. Paul Brandenburg called the regular GTEC Board meeting to order on Wednesday, March 18, 2009 at 2:02 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Introduction of GTEC Board Members and City Staff. -- Paul E. BrandenburgA. Discussion: All of the GTEC Board members and City Staff that were in attendance introduced themselves. Action: None Consideration and possible action to appoint Board Officers in accordance with Section 3.02 of the B. Georgetown Transportation Enhancement Corporation Bylaws. -- Paul E. Brandenburg Discussion: Nominees were received for President . Action: Motion by Oliver, seconded by Kelly to elect Gabe Sansing as President of the GTEC Board. Approved 5-0-1 (Sansing did not vote, Bill Sattler absent) Meeting was turned over to Gabe Sansing. Discussion: Nominees were received for Vice President. Action: Motion by Armour, seconded by Painter to elect Ben Oliver as Vice President of the GTEC Board. Approved 5-0-1 (Ben Oliver did not vote, Sattler absent) Discussion: Nominees were received for Secretary. Action: Motion by Sansing, seconded by Ross to elect Ray Amour as Secretary of the GTEC Board. Approved 5-0-1 (Ray Armour did not vote, Sattler absent) Consideration and possible approval of the minutes from the regular meeting held February 18, 2009 C. -- Paul E. Brandenburg Discussion: None Action: Motion by Ross, seconded by Armour to approve minutes as presented. Approved 6-0-1 (Sattler absent) Discussion and possible action regarding the Project Progress Report and time lines including D. projects: -- Joel Weaver/Tom Benz Lakeway Drive Overpass: CP&Y have been retained to design the utility relocations which will be integrated into and bid with TxDOT construction plans. Southeast Arterial 1: No Change Wolf Ranch Pkwy Extension (Project 14A): Engineering was awarded to HDR Engineering. Southwest Bypass (Project 14B): No Change GTEC Project Update & Status Report: This is a summary of the projects along with the financial report on each project. Action: None Presentation of Georgetown Transportation Enhancement Corp. monthly financial report. – Micki E. Rundell Discussion: Lankford/Rundell explained the monthly financial report Action: None Consideration and possible action to amend the performance agreement between GTEC and the F. Georgetown Housing Authority related to the Sierra Ridge project schedule. -- Jennifer Bills, Paul Brandenburg DiscussionDiscussionDiscussionDiscussion: Brandenburg explained the item and gave a brief history. The approved agreement stated that construction would begin April 1, 2009 but due to the problems in the lending market and delays in project applications, GHA is asking for an amendment to the project schedule. GHA is requesting a new start date of April 1, 2010. Naomi Walker - Executive Director of GHA informed the Board on what has being happening with the nonprofit and why there is this delay. What GHA is hoping for today, is to get the extension, then reapply to Texas Department of Housing & Community Affairs (TDHCA). There was extended discussion concerning this project, i.e. design, some of the materials being used, onsite and offsite drainage, etc. It was asked if GHA would come back at a later date for more money and the answer was no. It was also asked if this extension was not granted would this project still move forward. Walker stated that yes the project would move forward but the offsite drainage portion would be removed. ActionActionActionAction: Motion by Oliver, seconded by Ross to approve a thirty (30) day extension and we will consider a longer extension at the next GTEC Board Meeting, that will be held on April 15, 2009, subject to review of updated financials. ApprovedApprovedApprovedApproved 6666----01010101 ((((Sattler absentSattler absentSattler absentSattler absent)))) OUT OF REGULAR SESSION ATOUT OF REGULAR SESSION ATOUT OF REGULAR SESSION ATOUT OF REGULAR SESSION AT 3:023:023:023:02 PPPP....MMMM.... EXECUTIVE SESSION: Call to Order at 3:10 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations Presentation, consideration and possible action regarding an economic development projects. -- Mark G. Thomas Section 551.072 Real Property Consideration and possible action regarding the purchase of property in the Williams Drive Gateway H. for ROW-- Paul E. Brandenburg, General Manager Dale Ross left meeting at 3:43 p.m. RETURN TO REGULAR SESSION at 3:51 p.m. Action from Executive session if necessaryI. Item G: Motion by Oliver, seconded by Armour to direct staff to proceed with the financing for FM 1460, and for GTEC to hold a Special Board meeting on Tuesday, March 24, 2009 at 5:30 p.m. to review the proposal from Prime Strategies , Inc. Approved 5-0-2 (Sattler & Ross absent) Item H: No Action needed Motion by Armour, seconded by Oliver to adjourn meeting. Approved 5-0-2 (Sattler and Ross absent) Adjournment The meeting was adjourned at 03:55 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, February 18, 2009 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, February 18, 2009 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver - Vice President, Ray Amour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Financial Director, Bill Sattler, Dale Ross, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held January 21, 2009. A. -- Paul E. Brandenburg Discussion and possible action regarding the Project Progress Report and time lines including B. projects: Lakeway Drive Overpass, Southeast Arterial 1, Southwest Inner Loop, Southwest Bypass & Northwest Blvd Overpass. -- Joel Weaver/Tom Benz Presentation of Georgetown Transportation Enhancement Corp. monthly financial report. – Micki C. Rundell Acceptance of the Quarterly Investment Report for the Georgetown Transportation Enhancement D. Corporation (GTEC) for the quarter ended December 31, 2008. -- Micki Rundell Consideration and possible recommendation to approve Task Order No. HDR-09-001 with HDR E. Engineering, Inc. (HDR), of Austin, for professional engineering services to develop the Design Schematic and Plans, Specifications and Estimate (PS&E) for the Wolf Ranch Parkway extension, TIP Project #14A, a road connecting Southwest Bypass with DB Wood Road south of SH 29, in the amount of $329,622.00.DR Task Order. -- Bill Dryden & Thomas R, Benz. EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations Presentation, consideration and possible action regarding an economic development project. -- Mark F. Thomas RETURN TO REGULAR SESSION Action from Executive session if necessaryG. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, February 18, 2009 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , February 18, 2009. Board Members Present: Gabe Sansing - President, Ray Amour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Financial Director, Bill Sattler, Henry Boecker, Ricki Salazar, Dale Ross (arrived at 2:07 p.m.) Board Members Absent: Ben Oliver Staff Present: Jim Briggs, Jana Kern, Tom Benz, Bill Dryden, Lori Lankford, Mark Miller, Chris Foster, Mark Thomas, Robbie Wyler, Others Present: Gary Gemar - HDR, Chad Thomas - Wms Co Sun, Dennis Busch, Ercel Brashear - Citizen Minutes Regular Meeting Mr. Gabe Sansing called to order the regular GTEC Board meeting on Wednesday, February 18, 2009 at 2:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held January 21, 2009. A. -- Paul E. Brandenburg Discussion: None Action: Motion by Salazar seconded by Armour to approve the minutes as presented. Approved 5-0-2 (Ben Oliver absent, Dale Ross absent for this vote only) Discussion and possible action regarding the Project Progress Report and time lines including B. projects: -- Joel Weaver/Tom Benz Lakeway Drive Overpass: No Change Southeast Arterial 1: No Change Southwest Inner Loop: Task Order to be present on Item "E" of this agenda Southwest Bypass : No Change Northwest Blvd Overpass : No change Action: None Presentation of Georgetown Transportation Enhancement Corp. monthly financial report. – Micki C. Rundell Discussion: Lankford/Rundell explained the monthly financial report. Action: None Acceptance of the Quarterly Investment Report for the Georgetown Transportation Enhancement D. Corporation (GTEC) for the quarter ended December 31, 2008. -- Micki Rundell Discussion: Rundell explained the quarterly investment report Action: Motion by Ross, seconded by Boecker to approve the Quarterly Investment Report as presented to the Board. Approved 6-0-1 (Oliver absent) Consideration and possible recommendation to approve Task Order No. HDR-09-001 with HDR E. Engineering, Inc. (HDR), of Austin, for professional engineering services to develop the Design Schematic and Plans, Specifications and Estimate (PS&E) for the Wolf Ranch Parkway extension, TIP Project #14A, a road connecting Southwest Bypass with DB Wood Road south of SH 29, in the amount of $329,622.00.DR Task Order. -- Bill Dryden & Thomas R, Benz. Discussion: Dryden explained the item, and stated that Task Order HDR-09-001 defines the scope of work, schedule, etc for developing the design schematic for the ultimate roadway section and PS&E for the extension of Wolf Ranch Parkway from Southwest Bypass eastward to connect with DB Wood Road south of SH29. Action: Motion by Sattler, seconded by Armour to approve Task Order No. HDR-09-001 with HDR Engineering, Inc. for professional engineering services to develop the Design Schematic and Plans & PS&E for the Wolf Ranch Parkway extension, a road connecting Southwest Bypass with DB Wood Road south of SH 29, in the amount of $329,622.00. Approved 6-0-1 (Oliver absent) EXECUTIVE SESSION: Call to Order at 2:27 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations Presentation, consideration and possible action regarding an economic development project. -- Mark F. Thomas RETURN TO REGULAR SESSION AT 2:47 p.m. Action from Executive session if necessaryG. Motion by Ross, seconded by Sattler to direct staff to take action as stated in executive session and applicant needs to submit new information two weeks before GTEC Board meeting allowing City staff to have adequate time review new information. Approved 6-0-1 (Oliver absent) Motion by Salazar, seconded by Boecker to adjourn meeting Approved 6-0-1 (Oliver absent) Adjournment The meeting was adjourned at 03:00 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, January 21, 2009 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, January 21, 2009 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Gabe Sansing - President, Ben Oliver - Vice President, Ray Amour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Financial Director, Bill Sattler, Dale Ross, Henry Boecker, Ricki Salazar Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held December 17, 2008A. . -- Paul E. Brandenburg Discussion and possible action regarding the Project Progress Report and time lines including B. projects: Lakeway Drive Overpass, Southeast Arterial 1, Southwest Inner Loop, Southwest Bypass & Northwest Blvd Overpass. -- Joel Weaver/Tom Benz Presentation of Georgetown Transportation Enhancement Corp. monthly financial report. – Micki C. Rundell Consideration and possible action on 2009/10 TIP Process -- Edward G. Polasek & Micki RundellD. EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations Presentation, consideration and possible action regarding an economic development project. -- Mark E. Thomas RETURN TO REGULAR SESSION Action from Executive session if necessaryF. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, January 21, 2009 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , January 21, 2009. Board Members Present: Gabe Sansing - President, Ben Oliver - Vice President, Ray Amour - Secretary, Paul E. Brandenburg - General Manager, Micki Rundell - Financial Director, Dale Ross arrived at 2:04, Ricki Salazar Board Members Absent: Bill Sattler, Henry Boecker Staff Present: Tom Benz, Jana Kern, Lorie Lankford, Bill Dryden, Mark Miller, Joel Weaver, Ed Polasek, Mark Thomas OTHERS PRESENT: Kim Molnar - Citizen, Kevin Kelly - FSB, Chad Thomas - Williamson Cty Sun, Joseph Aubin - JPA Minutes Regular Meeting Mr. Gabe Sansing called the Regular GTEC Board meeting to order on Wednesday, January 21, 2009 at 2:03 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible approval of the minutes from the regular meeting held December 17, 2008A. . -- Paul E. Brandenburg Discussion: None Action: Motion by Oliver, seconded by Armour to approve the minutes as presented. Approved 4-0-3 (Bill Sattler & Henry Boecker absent, Dale Ross absent for this vote only) Discussion and possible action regarding the Project Progress Report and time lines including B. projects: Lakeway Drive Overpass, Southeast Arterial 1, Southwest Inner Loop, Southwest Bypass & Northwest Blvd Overpass. -- Joel Weaver/Tom Benz Discussion: Benz brought the Boards attention to the "GTEC Project Update & Status Report" to see if this met their request. Mr. Ross would like to see another column showing if project is on schedule. Weaver then presented the progress reports: Lakeway Drive Overpass: TxDOT is moving forward with the ROW acquisition and utility relocation. Southeast Arterial 1: No change. Southwest Inner Loop : Task Order will be present at the February Board meeting for engineering services. Southwest Bypass : Proceeding with ROW and design. Northwest Blvd Overpass : Conceptual schematic with an engineer's estimated of probable cost. Action: None Presentation of Georgetown Transportation Enhancement Corp. monthly financial report. – Micki C. Rundell Discussion: Lankford/Rundell gave the monthly financial report. Action: None Consideration and possible action on 2009/10 TIP Process. -- Edward G. Polasek & Micki RundellD. Discussion: Polasek gave the Board a history of the TIP process and how it is directly related to GTEC. The GTAB Board reviews project readiness and makes project ranking to initiate the TIP process. Passing transportation related projects to the GTEC Board or directly to City Council. For the 09/10 TIP, the GTAB Board in programming bond revenue passed by the voters, is not recommending additional new projects through the annual TIP process. The GTAB Board is working on updating the OTP, which may affect future project selection, priority and the TIP process. Staff is recommending the GTEC Board use the 08/09 TIP projects as the basis for 09/10 TIP. Action: Motion by Ross, seconded by Oliver to approve the list as presented. Approved 5-0-2 (Sattler & Henry absent) EXECUTIVE SESSION: Call to Order @ 2:38 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations Presentation, consideration and possible action regarding an economic development project. -- Mark E. Thomas RETURN TO REGULAR SESSION @ 2:55 p.m. Action from Executive session if necessaryF. Item "E" Action: Motion by Ross, seconded by Armour to direct the Economic Development Director to secure the information that was requested in Executive Session and once secured put this item back on a future agenda. Approved 5-0-2 (Sattler & Henry absent) Motion by Ross, seconded by Oliver to adjourn meeting. Approved 5-0-2 (Sattler & Henry absent) Adjournment The meeting was adjourned at 03:00 PM. Approved :Attest: _______________________________________________ Gabe Sansing - President Ray Armour -Secretary