HomeMy WebLinkAboutGTEC_Agenda&Minutes_2011Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, December 21, 2011
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, December 21, 2011
at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Ray Armour - President, Richard Anderson - Vice President, Tommy Gonzalez - Secretary, Troy
Hellmann, Rachael Jonrowe, Kevin Kelly
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 2:00 P.M.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates
C. Project Progress Reports
D. Monthly Financial Report
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible approval of the minutes from the regular meeting held
November 16, 2011 – Paul Brandenburg
F. Consideration and possible recommendation to approve a third amendment to
Task Order KPA 09-003 relating to the Southeast Arterial One (Southwestern Blvd
to Maple St.) Issued pursuant to the Master Services Agreement between the City
of Georgetown and Kasberg, Patrick & Associates, LP. l in the amount of $32,500.00.
-- Ed Polasek/Bill Dryden
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, December 21, 2011
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , December 21, 2011.
Board Members Present:
Ray Armour - President, Kevin Kelly
Board Members Absent:
Tommy Gonzalez - Secretary, Richard Anderson - Vice President, Troy Hellmann, Rachael Jonrowe
Staff Present:
Ed Polasek, Jana Kern, Bill Dryden, Micki Rundell, Jim Briggs
Others Present:
Trae Sutton - KPA
Minutes
Regular Meeting
MR. RAY ARMOUR CANCELED THIS MEETING AT 2:15 PM ON DECEMBER 21, 2011 DUE TO
LACK OF QUORUM.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates
C. Project Progress Reports
D. Monthly Financial Report
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible approval of the minutes from the regular meeting held
November 16, 2011 – Paul Brandenburg
F. Consideration and possible recommendation to approve a third amendment to
Task Order KPA 09-003 relating to the Southeast Arterial One (Southwestern Blvd
to Maple St.) Issued pursuant to the Master Services Agreement between the City
of Georgetown and Kasberg, Patrick & Associates, LP. in the amount of $32,500.00.
-- Ed Polasek/Bill Dryden
Adjournment
The meeting was adjourned at .
Approved :Attest:
_______________________________________________
Board Member Name Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, November 16, 2011
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, November 16, 2011
at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Ray Armour - President, Richard Anderson - Vice President, Tommy Gonzalez - Secretary, Troy
Hellmann, Rachael Jonrowe, Kevin Kelly
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 2:00 P.M.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates
C. Project Progress Reports
D. Monthly Financial Report
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible approval of the minutes from the regular meeting held
October 19, 2011 – Paul Brandenburg
F. Discussion and possible action related to a proposed Reimbursement Agreement
between the City and Atmos Energy Corporation ("Atmos") for the relocation of
its gas pipe line facilities which are in conflict with the construction of Southeast
Arterial One. – Ed Polasek/Bill Dryden
III. STRATEGIC PLANNING/ISSUES:
EXECUTIVE SESSION CALLED TO ORDER
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
G. Section 551.071 Consultation with Attorney
- Discussion concerning legal process for relocation of Atmos gas line in connection
with Southeast Arterial One Road Project. – Terri Calhoun/Ed Polasek/Bridget Chapman
REGULAR SESSION CALLED BACK TO ORDER
H. Action from Executive Session
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, November 16, 2011
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , November 16, 2011.
Board Members Present:
Ray Armour - President, Tommy Gonzalez - Secretary, Troy Hellmann, Rachael Jonrowe arrived 2:04,
Kevin Kelly
Board Members Absent:
Richard Anderson, One Vacant Spot
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Ed Polasek, Bill Dryden, Terri Calhoun, Lorie Lankford,
Bridget Chapman
OTHERS PRESENT:
Kent Sick -Law Offices of Kent Sick, Jim Boyle - Herrera & Boyle, David Patrick - KPA
Minutes
Regular Meeting
Mr. Ray Armour called the regular GTEC Board meeting to order on Wednesday, November 16, 2011 at
2:02 PM.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates Brandenburg -- CAMPO is looking at splitting
funding by county, then the county would split funding to the cities. Not sure how
this process will work, meeting is set up to work out details.
C. Project Progress Reports: Staff met with TxDOT and Williamson County concerning
the North Bound Frontage road from Inner Loop to SH 29. At that meeting staff was
informed that the environment issues have been separated on the IH 35 frontage road
projects. Staff was also told to proceed with the north bound frontage road from
Williams Drive to Lakeway if we so desired. We do have GTEC money to do the preliminary
design. This money was rolled forward from 2010. Staff is planning on proceeding with
the preliminary design work.
D. Monthly Financial Report
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible approval of the minutes from the regular meeting held
October 19, 2011 – Paul Brandenburg
Discussion: None
Action: Motion by Hellmann, seconded by Gonzalez to approve minutes as presented.
Approved 5-0-1(Anderson absent)
F. Discussion and possible action related to a proposed Reimbursement Agreement
between the City and Atmos Energy Corporation ("Atmos") for the relocation of
its gas pipe line facilities which are in conflict with the construction of Southeast
Arterial One. – Ed Polasek/Bill Dryden
Discussion: Calhoun gave a brief update to the Board then turned it over to Briggs
who explained the process of the relocation of the gas pipeline.
Moved into Executive Session Under Section 551.071.
III. STRATEGIC PLANNING/ISSUES:
EXECUTIVE SESSION CALLED TO ORDER 2:28 PM
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
G. Section 551.071 Consultation with Attorney
- Discussion concerning legal process for relocation of Atmos gas line in connection
with Southeast Arterial One Road Project. – Terri Calhoun/Ed Polasek/Bridget Chapman
REGULAR SESSION CALLED BACK TO ORDER 3:05 PM
H. Action from Executive Session: Motion by Kelly, seconded by Gonzalez to approve
the current draft agreement with ATMOS and to allow the dollar amount to be negotiated
up to the upper limit that was discussed in executive session.
Approved 5-0-1(Anderson absent)
ADJOURN
Motion by Hellmann to adjourn meeting.
Approved 5-0-1 (Anderson absent)
Adjournment
The meeting was adjourned at 10:30 PM.
Approved :Attest:
_______________________________________________
Ray Armour - President Tommy Gonzalez - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, October 19, 2011
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, October 19, 2011 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Ray Armour - President, Richard Anderson - Vice President, Tommy Gonzalez - Secretary, Troy
Hellmann, Rachael Jonrowe, Kevin Kelly
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 2:00 P.M.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates
C. Project Progress Reports
D. Monthly Financial Report
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible approval of the minutes from the regular meeting held
September 21, 2011 – Paul Brandenburg
F. Consideration and possible action to change the time and/or date of the regular
GTEC Board Meeting. – Ray Armour
G. Discussion of the Project Budgets for Wolf Ranch Parkway Extension (TIP #14A)
and Southwest Bypass (TIP #14B) as requested by GTEC during its September
meeting.– Ed Polasek/Bill Dryden
H. Discussion and possible recommendation concerning the realignment FM 971
through the northeast corner of San Gabriel Park.– Ed Polasek/Bill Dryden
I. Discussion and possible action related to the Reimbursement of Atmos Energy
Corporation ("Atmos") for relocation of its gas pipe line facilities which is in
conflict with the construction of Southeast Arterial One. – Ed Polasek/Bill Dryden
III. STRATEGIC PLANNING/ISSUES:
EXECUTIVE SESSION CALLED TO ORDER
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
J. Section 551.071 Consultation with Attorney
- Discussion concerning legal process for relocation of Atmos gas line in connection
with Southeast Arterial One Road Project. – Terri Calhoun/Ed Polasek/Bridget Chapman
- Update concerning the acquisition of real property for improvements to Snead Drive. --
Bridget Chapman.
REGULAR SESSION CALLED BACK TO ORDER
K. Action from Executive Session
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, October 19, 2011
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , October 19, 2011.
Board Members Present:
Ray Armour - President, Richard Anderson - Vice President, Tommy Gonzalez - Secretary, Troy
Hellmann, Rachael Jonrowe, Kevin Kelly
Board Members Absent:
One Vacant Spot
Staff Present:
Paul Brandenburg, Jana Kern, Ed Polasek, Bill Dryden, Lorie Lankford, Bridget Chapman, Terri
Calhoun
OTHERS PRESENT
Rebecca Brey - Klotz Associates, David Patrick - KPA, Jeff Curren - HDR
Minutes
Regular Meeting
Mr. Ray Armour called the regular GTEC Board to order on Wednesday, October 19, 2011 at 2:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates: STP-MM funding - the projects that were submitted:
FM 1460 and N. Austin Ave. sidewalk project from the Chamber of Commerce to
Georgetown High School. The sidewalk projects scored very well. As it stands now the
FM 1460 project most likely will not be funded. The next meeting is scheduled for October 31
C. Project Progress Reports - Lakeway Drive Bridge will have a pre-construction meeting the
week of October 24th.
D. Monthly Financial Report
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible approval of the minutes from the regular meeting held
September 21, 2011 – Paul Brandenburg
Discussion: None
Action: Motion by Gonzalez, seconded by Hellmann to approve minutes as presented.
Approved 6-0
F. Consideration and possible action to change the time and/or date of the regular
GTEC Board Meeting. – Ray Armour
Discussion: Armour stated that based on the information that he had received he felt it
best to table this item until the March 2012 meeting. At the March meeting is the normal
time that we elect officers and review the day and time of the meeting. Armour also stated
the he asked Ms. Jonrowe to provide a couple of days /times that could be discussed at the
March meeting.
G. Discussion of the Project Budgets for Wolf Ranch Parkway Extension (TIP #14A)
and Southwest Bypass (TIP #14B) as requested by GTEC during its September
meeting.– Ed Polasek/Bill Dryden
Discussion: Dryden stated plans acquisition ROW fencing as part of acquisition
agreement still to be done - balance $194,000 to be rolled to SW Bypass.
$90K shortfall based on current estimates. Question Armour Wolf Ranch $1mil budget?
Dryden - yes as of October 1 239639 to complete that project. Where did $2.2 mil come
from? Polasek - Wolf Ranch Parkway and the SW Bypass. Kelly - What was the
additional cost of the realignment. Polasek roadway construction and combined cost
of realignment? ROW cost reduced and construction cost went up due to width of the
ROW. Increase in ROW required and additional length - will get those numbers and
have for the Board at the next meeting.
H. Discussion and possible recommendation concerning the realignment FM 971
through the northeast corner of San Gabriel Park.– Ed Polasek/Bill Dryden
Discussion: Polasek stated the staff has been working on the NW Blvd Bridge - must find
a space to land the bridge would like it to land at intersection of FM 971 the problem with
this is that 971 is at an acute angle and bad slope. Find a way to meet TxDOT requirements
to be perpendicular with 971 while maintaining speed of 35 mph. Option to go through
San Gabriel Park and move alignment of 971 to the south. Showed current and proposed
alignments. TxDOT has reluctantly agreed (although they wanted speed of 45 mph) - if
Parks Board would agree. Parks Board did agree but want to reserve old 971 ROW and
property north for their consideration/recommendation on reuse of that property (possibly
for a parking lot). Rebecca Bray gave the board presentation on the realignment of the
FM 971 project. Additional discussion crosswalks, parking lot, environmental, etc.
Action: Motion by Hellmann approve realignment of FM 971 to the northeast corner of
San Gabriel Park - additional discussion - Friendly amendment - but relinquish the north
portion of the land between new realignment and the old 971 to the Parks Board;
Second by Jonrowe.
Approved 6-0
I. Discussion and possible action related to the Reimbursement of Atmos Energy
Corporation ("Atmos") for relocation of its gas pipe line facilities which is in
conflict with the construction of Southeast Arterial One. – Ed Polasek/Bill Dryden
Discussion: Polasek stated at September meeting, staff was directed to engage Mr. Boyle
to review franchise agreement and make response regardin funding of ATMOS gas line
easement acquisition - letter from Boyle to ATMOS is in packet - recommends that
ATMOS funds the improvements to move gas line. City drafted letter to ATMOS based
on Boyle's recommendation sent to ATMOS. Had not received their response at the time
the agenda was put together but have now received their response. Handed out copies of
ATMOS' response.
Action: NO ACTION
MOVED TO EXECUTIVE SESSION PER SECTION 551.071
III. STRATEGIC PLANNING/ISSUES:
EXECUTIVE SESSION CALLED TO ORDER 2:59 PM
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
J. Section 551.071 Consultation with Attorney
- Discussion concerning legal process for relocation of Atmos gas line in connection
with Southeast Arterial One Road Project. – Terri Calhoun/Ed Polasek/Bridget Chapman
- Update concerning the acquisition of real property for improvements to Snead Drive. --
Bridget Chapman.
REGULAR SESSION CALLED BACK TO ORDER 3:16
K. Action from Executive Session - NO ACTION
ADJOURN
Motion by Hellmann to adjourn meeting, second by Jonrowe.
Approved 6-0
Meeting Adjourned at 3:19 p.m.
Adjournment
The meeting was adjourned at 03:19 PM.
Approved :Attest:
_______________________________________________
Board Member Name Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, September 21, 2011
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, September 21, 2011
at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Ray Armour - President, Richard Anderson - Vice President, Tommy Gonzalez - Secretary, Troy
Hellmann, Rachael Jonrowe, Kevin Kelly
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 2:00 P.M.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates
C. Project Progress Reports
D. Monthly Financial Report
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible approval of the minutes from the regular meeting held
August 17, 2011 – Paul Brandenburg
F. Consideration and possible action to approve amendment of the Georgetown
Transportation Enhancement Corporation Bylaws. – Bridget Chapman
G. Consideration and possible action to change the time and/or date of the regular
GTEC Board Meeting. – Rachael Jonrowe
H. Discussion and possible action concerning a proposed Fourth Amendment to
Task Order No. HDR-09-001 with HDR Engineering, Inc., relating to Wolf Ranch
Parkway Extension TIP Project #14A in the amount of $8,503.00. – Ed Polasek/Bill Dryden
I. Discussion and possible action concerning a proposed Second Amendment to Task
Order No. 1 with HDR Engineering, Inc., relating to Southwest Bypass TIP Project #14B
in the amount of $6,205.00. – Ed Polasek/Bill Dryden
J. Overview of the Simon/Wolf Ranch Development Agreement and it's related impacts
to GTEC. – Micki Rundell, CFO
K Discussion and possible recommendation to approve a Reimbursement Agreement
with Atmos Energy Corporation ("Atmos") in the amount of $1,171,700.00 for relocation
of its gas pipe line facilities which are in conflict with the proposed construction of
Southeast Arterial One. – Ed Polasek/Bill Dryden
L. Discussion and possible recommendation concerning the acquisition of real property for
improvements to Snead Drive. Ed Polasek/Terri Calhoun/Bridget Chapman
III. STRATEGIC PLANNING/ISSUES:
EXECUTIVE SESSION CALLED TO ORDER
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
M. Section 551.071 Consultation with Attorney & Section 551.072 Real Property.
- Discussion concerning legal process for acquiring property rights necessary for
relocation of Atmos gas line in connection with Southeast Arterial One Road
Project. – Terri Calhoun/Ed Polasek/Bridget Chapman
- Discussion concerning the acquisition of real property for improvements to
Snead Drive.– Terri Calhoun/Ed Polasek/Bridget Chapman
REGULAR SESSION CALLED BACK TO ORDER
N. Action from Executive Session
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, September 21, 2011
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , September 21, 2011.
Board Members Present:
Ray Armour - President, Richard Anderson - Vice President, Tommy Gonzalez - Secretary, Troy
Hellmann, Rachael Jonrowe, Kevin Kelly
Board Members Absent:
One Vacant Spot
Staff Present:
Paul Brandenburg, Jim Briggs, Micki Rundell, Jana Kern, Ed Polasek, Bill Dryden, Bridget Chapman,
Terri Calhoun, Mark Miller
Others Present:
Kent Sick - Attorney, Rick Klatt & Felipe Tudtud - HDR Engineering
Minutes
Regular Meeting
Mr. Ray Armour called the regular GTEC Board meeting to order on Wednesday, September 21, 2011 at
2:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates: CAMPO has to two items of interest for us on
www.campotx.org. They have an on line survey for the projects for the Proposition 12
` fund and eligible projects for CAMPO funding under STP-MM. Under Williamson County
there are three FM 1460 projects. Two are by the County and one is City of Georgetown.
There will be an official public hearing on the items on September 26, 2011 at 6:00 PM.
TxDOT has scheduled a meeting with City staff to discuss a bottleneck project between
Northbound IH 35 frontage road and Austin Ave. The TxDOT bottleneck committee will
be looking at everything from signal timing to lane improvements, with in the TxDOT
budget. And that marries up to our North Austin Ave. improvements which we have
in our project updates.
C. Project Progress Reports: There were some changes to the Wolf Ranch Parkway and
Southwest Bypass which will be discussed later on this agenda.
D. Monthly Financial Report
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible approval of the minutes from the regular meeting held
August 17, 2011 – Paul Brandenburg
Discussion: None
Action: Motion by Gonzalez, seconded by Hellmann to approve minutes as presented.
Approved: 6-0-1(one vacant spot)
F. Consideration and possible action to approve amendment of the Georgetown
Transportation Enhancement Corporation Bylaws. – Bridget Chapman
Discussion: Chapman explained to the Board why the Bylaws were updated.
Action: Motion by Gonzalez, seconded by Hellmann to approve the amended
GTEC Bylaws.
Approved: 6-0-1(one vacant spot)
G. Consideration and possible action to change the time and/or date of the regular
GTEC Board Meeting. – Rachael Jonrowe
Discussion: Jonrowe requested the board and staff to consider changing the day
and or time of the regular board meeting. There was lengthy discussion. Chair
tabled the item until the next board meeting.
Action: Chair will discuss with staff and board members and bring back to the next
GTEC Board Meeting
H. Discussion and possible action concerning a proposed Fourth Amendment to
Task Order No. HDR-09-001 with HDR Engineering, Inc., relating to Wolf Ranch
Parkway Extension TIP Project #14A in the amount of $8,503.00. – Ed Polasek/Bill Dryden
Discussion: Dryden stated the City has contracted with HDR Engineering, Inc. to produce a
design schematic of proposed ultimate four lane Wolf Ranch Parkway and plans,
specifications and estimate for two lane segment of the ultimate design, inclusive of providing
all documents for acquisition of right of way (ROW) and easements.
This proposed amendment addresses two specific requirements of ROW document revisions.
One for surveying services which includes fieldwork, office time to prepare and deliver two
metes and bounds descriptions with sketches for the parcels required to be acquired for
permanent ROW and permanent drainage easements for Wold Ranch Parkway. The second
is for the revision of the previous surveys for the Wolf property to be compliant with the
specifications for Land Title Surveys. This will include the plotting the roadways, fences, and
other improvements to the sketches and addressing the Title Commitments as required for
Land Title Surveys. This will also include the plotting of the final sketches and metes & bounds
descriptions and making a CD containing electronic files.
Action: Motion by Hellmann, second by Anderson to approve the fourth amendment to T.O.
HDR 09-001 in the amount of $8,503.00.
Approved: 6-0-1(one vacant spot)
I. Discussion and possible action concerning a proposed Second Amendment to Task
Order No. 1 with HDR Engineering, Inc., relating to Southwest Bypass TIP Project #14B
in the amount of $6,205.00. – Ed Polasek/Bill Dryden
Discussion: Dryden stated that the proposed Second Amendment to Task Order No. 1
(Amendment) addresses the specific changes scope of services requirements of the
rights-of-way (ROW) document revisions. The technical work includes three separate
items. The first is the survey services including fieldwork and office time to prepare and
deliver five (5) metes and bounds descriptions with sketches for the parcels required to be
revised due to the reduction in the ROW width for Wolf Ranch Parkway (WRP) from 200 ft.
to 150 ft. which changed the ROW documents for Southwest Bypass (SWB) at the intersection
with WRP.
The second task covered includes the revision of the previous surveys for Weir, Knight and Wolf
to be compliant with the specifications for Land Title Surveys. This includes the plotting the
roadways, fences and other improvements to the sketches and addressing the Title Commitments
as required for Land Title Surveys. Also included is the plotting of the final sketches and metes
and bounds descriptions and making a CD containing electronic files for this information.
The third task is to modify the parcel descriptions for SWB to tie into the metes and bounds
description of the ROW survey previously performed by another surveyor for WRP.
Action: Motion by Gonzalez, seconded by Hellmann to approve second amendment to
T.O. #1 in the amount of $6,205.00.
Approved: 6-0-1(one vacant spot)
J. Overview of the Simon/Wolf Ranch Development Agreement and it's related impacts
to GTEC. – Micki Rundell, CFO
Discussion: Rundell explained the Wolf Ranch Development Agreement and how it impacts
the funding for GTEC. There was lengthy discussion on this process.
Action: None
K Discussion and possible recommendation to approve a Reimbursement Agreement
with Atmos Energy Corporation ("Atmos") in the amount of $1,171,700.00 for relocation
of its gas pipe line facilities which are in conflict with the proposed construction of
Southeast Arterial One. – Ed Polasek/Bill Dryden
Discussion: Polasek stated that in our overall budget, there is a line item for utility relocation.
Based on the utility owners estimates it's currently within our current overall budget.
Atmos has proposed an agreement that the City would pay for the relocation of their line for
$1,171,700.00.
Polasek also stated that staff had been trying to negotiate with Atmos for about two years with
no response. When staff told Atmos that we were going out for construction bid, all of a sudden
we got a response. Staff was informed by Atmos that they were not going to be able to locate
in the their current easement. We will have to relocate the easement and cross your road at a
ninety degrees because that is the TxDOT policy. Polasek did mention that TxDOT is not
involved with this project. There were several months worth of meeting discussing open trench
cut vs boring. Atmos was instinct that they had to bore because their engineering told that was
the way it needed to be done. Approximately six months later, Atmos came back and stated that
it would be best to stay in the existing easements.
We are currently have an agreement and have worked out the details, but we still have some
concerns about budget and we are still discussing it.
L. Discussion and possible recommendation concerning the acquisition of real property for
improvements to Snead Drive. Ed Polasek/Terri Calhoun/Bridget Chapman
Moved into Executive Session
III. STRATEGIC PLANNING/ISSUES:
EXECUTIVE SESSION CALLED TO ORDER 2:54 PM
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
M. Section 551.071 Consultation with Attorney & Section 551.072 Real Property.
- Discussion concerning legal process for acquiring property rights necessary for
relocation of Atmos gas line in connection with Southeast Arterial One Road
Project. – Terri Calhoun/Ed Polasek/Bridget Chapman
- Discussion concerning the acquisition of real property for improvements to
Snead Drive.– Terri Calhoun/Ed Polasek/Bridget Chapman
REGULAR SESSION CALLED BACK TO ORDER 3:47 PM
N. Action from Executive Session -
Action Item K & M - Atmos: Staff recommends to the Board to approve a motion to authorize
the GTEC General Manger to engage Harrea & Boyle, specifically Jim Boyle - attorney, to
represent GTEC on the matter Atmos Gas utility line relocation along Southeast Arterial 1 &
Southwestern Blvd. and return to the board with results of those negotiations. So Moved by
Hellmann and seconded by Gonzalez.
Approved: 6-0 (one vacant spot)
Action Item L & M - Snead Drive: Motion by Gonzalez, seconded by Anderson for the
acting City Attorney to contact the lender and see what all of the options are as discussed in
Executive Session.
Approved: 6-0 (one vacant spot)
ADJOURN
Motion by Hellmann to adjourn meeting
Approved: 6-0 (one vacant spot)
Adjournment
The meeting was adjourned at 03:50 PM.
Approved :Attest:
_______________________________________________
Ray Armour - President Tommy Gonzalez - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, August 17, 2011
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, August 17, 2011 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Ray Armour - President, Richard Anderson - Vice President, Tommy Gonzalez - Secretary, Troy
Hellmann, Rachael Jonrowe, Kevin Kelly
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 2:00 P.M.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates
C. Project Progress Reports
D. Monthly Financial Report
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible action to approve of the minutes from the regular meeting held
July 20, 2011 – Paul Brandenburg
F. Discussion and possible action to approve a Discretionary Service Agreement with
Oncor Electric Delivery Company, LLC, for relocation of Oncor’s electric facilities
which are in conflict with the proposed construction of Southeast Arterial One from
Maple Street to SH 130 in an amount of $300,000.00 – Ed Polasek/Bill Dryden
G. Discussion and possible action to recommend removal of Snead Drive from this years budget.
Mark Thomas/Paul Brandenburg
H. Discussion and possible action to adopt revenue changes to the 2011/12
proposed GTEC budget that was approved on June 10, 2011 by the GTEC
Board – Lorie Lankford/Micki Rundell
III. STRATEGIC PLANNING/ISSUES:
EXECUTIVE SESSION CALLED TO ORDER
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
I. Section 551.072 Government Code - Real Property
- Discussion and deliberations concerning a proposed Real Estate Purchase Contract for
the purchase of real property from Judy Wolf Hindelang, Susan Jane Wolf Robertson,
Jay Leon Wolf , Jr., Iva Wolf McLachlan, Brian Alan McLachlan and Amanda June McLachlan
for road right-of-way and easement(s) in connection with the Southwest Bypass and Wolf
Ranch Parkway Extension Road Projects – Edward Polasek, AICP, Transportation Services
` Director, Terri Calhoun, Real Estate Services Coordinato r
REGULAR SESSION CALLED BACK TO ORDER
J. Action from Executive Session
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, August 17, 2011
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , August 17, 2011.
Board Members Present:
Ray Armour - President, Richard Anderson - Vice President, Tommy Gonzalez - Secretary, Rachael
Jonrowe, Kevin Kelly, Troy Hellman (arrived 2:06)
Board Members Absent:
One Vacant Spot
Staff Present:
Paul Brandenburg, Jana Kern, Ed Polasek, Bill Dryden, Mark Thomas, Lorie Lankford, Terri Calhoun
OTHERS PRESENT:
David Patrick - KPA
Minutes
Regular Meeting
Mr. Ray Armour called the Regular GTEC Board Meeting to order on Wednesday, August 17, 2011 at
2:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates: There was a Prop 12 call for projects Phase II initial call
for FM 1460 & Austin Ave. Sidewalks. There is an updated call. They received additional
money for a project that does not need to meet Federal requirements and be ready for
construction by 2013. Staff submitted, through City Council, the Southwest Bypass project -
Leander Road to SH 29. Not real sure if we will even score very well on this project because
we are asking for about one third of the money available.
C. Project Progress Reports
D. Monthly Financial Report
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible action to approve of the minutes from the regular meeting held
July 20, 2011 – Paul Brandenburg
Discussion: None
Action: Motion by Gonzalez, seconded by Hellmann to approve minutes as presented.
Approved 6-0 (one vacant spot)
F. Discussion and possible action to approve a Discretionary Service Agreement with
Oncor Electric Delivery Company, LLC, for relocation of Oncor’s electric facilities
which are in conflict with the proposed construction of Southeast Arterial One from
Maple Street to SH 130 in an amount of $300,000.00 – Ed Polasek/Bill Dryden
Discussion: Dryden stated the right of way (ROW) was required subject to an existing
Oncor's electric easement. As part of that construction, certain transmission and distribution
infrastructures are in conflict with the final vertical alignment for the project. The conflict can
be resolved during construction within the contractor's existing schedule and should not cause
any construction delays. The existing infrastructure is within existing Oncor's electric easements
which crosses SE1 ROW.
Action: Motion by Gonzalez, seconded by Kelly to approve entering into a Discretionary
Service Agreement with Oncor Electric Delivery Company, LLC.
Approved 6-0 (one vacant spot)
G. Discussion and possible action to recommend removal of Snead Drive from this years budget.
Mark Thomas/Paul Brandenburg
Discussion: Thomas stated that the owner of Georgetown South Commercial Park has
reported that he is unable to release the rights to the ROW needed for widening and
improvements. Therefore, the funds will not be needed and can be released from this
year's budget.
Action#1: Motion by Gonzalez, seconded by Kelly to remove Snead Drive from the
2010/2011 budget.
Approved 6-0 (one vacant spot)
Action #2: Motion by Gonzalez seconded by Anderson to direct staff to gather information
on what it will take to get the ROW for the Snead Drive project. .
Approved 6-0 (one vacant spot)
H. Discussion and possible action to adopt revenue changes to the 2011/12
proposed GTEC budget that was approved on June 10, 2011 by the GTEC
Board – Lorie Lankford/Micki Rundell
Discussion: Lankford stated that at the June 10, 2011 GTEC Board meeting the 2011/12 GTEC
Budget was approved. Today staff is bring a revised version that identifies additional revenue
and a 2010/11 fund balance due to the release of funds from the Snead Drive project.
Action: Motion by Hellmann, seconded by Gonzalez to adopt the revised 2011/12 GTEC budget.
Approved 6-0 (one vacant spot)
III. STRATEGIC PLANNING/ISSUES:
EXECUTIVE SESSION CALLED TO ORDER AT 2:41 PM
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
I. Section 551.072 Government Code - Real Property
- Discussion and deliberations concerning a proposed Real Estate Purchase Contract for
the purchase of real property from Judy Wolf Hindelang, Susan Jane Wolf Robertson,
Jay Leon Wolf , Jr., Iva Wolf McLachlan, Brian Alan McLachlan and Amanda June McLachlan
for road right-of-way and easement(s) in connection with the Southwest Bypass and Wolf
Ranch Parkway Extension Road Projects – Edward Polasek, AICP, Transportation Services
` Director, Terri Calhoun, Real Estate Services Coordinato r
REGULAR SESSION CALLED BACK TO ORDER AT 3:15 PM
J. Action from Executive Session: Motion by Gonzalez, seconded by Jonrowe to approve the
terms
of the contract as presented in Executive Session.
Approved 5-1 (Kelly against, one vacant spot)
ADJOURN
Motion by Jonrowe to adjourn meeting.
Approved 6-0
Adjournment
The meeting was adjourned at 03:16 PM.
Approved :Attest:
_______________________________________________
Ray Armour - President Tommy Gonzalez - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, July 20, 2011
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, July 20, 2011 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Ray Armour - President, Richard Anderson - Vice President, Tommy Gonzalez - Secretary, Troy
Hellmann, Rachael Jonrowe, Kevin Kelly, Matthew Painter, Paul E. Brandenburg - General Manager,
Micki Rundell - Finance Manager
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 2:00 P.M.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates
C. Project Progress Reports
D. Monthly Financial Report
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible approval of the minutes from the regular meeting held
June 15, 2011 – Paul Brandenburg
F. Public Hearing by the Georgetown Transportation Enhancement Corporation (GTEC)
regarding the expenditure of 4B sales tax funds for the proposed 2011/12 budget. --Micki
Rundell
G. Discussion of a Discretionary Service Agreement with Oncor Electric Delivery Company, LLC,
for relocation of Oncor’s electric facilities which are in conflict with the proposed construction
of Southeast Arterial One from Maple Street to SH 130. – Bridget Chapman /Edward G.
Polasek
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, July 20, 2011
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , July 20, 2011.
Board Members Present:
Ray Armour - President, Richard Anderson - Vice President, Tommy Gonzalez - Secretary, Troy
Hellmann, Rachael Jonrowe, Kevin Kelly, Micki Rundell - Finance Manager
Board Members Absent:
One Vacant Seat, Paul Brandenburg
Staff Present:
Jim Briggs, Jana Kern, Ed Polasek, Bridget Chapman, Bill Dryden, Laurie Brewer, Mike Stasny
Minutes
Regular Meeting
Mr. Ray Armour called the regular GTEC Board meeting to order on Wednesday, July 20, 2011 at 2:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates: CAMPO has a new call for projects for State Proposition
12 money. Proposition 12 money is State Let Funds. There is no Federal funds, no federal
environmental requirements. The projects that are potentially eligible is the continuation
of FM 1460, which was submitted under the STP-MM, or the Southwest Bypass. There is
another provision of Proposition 12 Money., they want the money out for construction by
September 2013. When discussing the FM 1460 project with TxDOT, they thought it was good
but TxDOT does not have the money for the purchase of right of way. TxDOT then stated
they will not submit any projects that they do not have right of way already cleared.
On the Southwest Bypass project, this has been under design with HDR since 2002. The South-
west Bypass goes from DB Wood Road all the way to Leander Road - the Jug Handle. This
project has about an $8.5M Bridge in it. This project is not funded in either our TIP or bond
capacity. Staff feels that we can handle the environmental by 2013. Staff is currently making
offers on ROW. That would leave construction cost - $8.5M for bridge then about $12.5M for
road way construction. The only additional cost that we see in the application would be the
TxDOT administration fee which is between 3% to 7%.
C. Project Progress Reports: Lakeway Drive Bridge - TxDOT has opened the Bid
D. Monthly Financial Report - Rundell/Brewer gave an overview of the Financial Report.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible approval of the minutes from the regular meeting held
June 15, 2011 – Paul Brandenburg
Discussion: None
Action: Motion by Hellmann, seconded by Gonzalez to approve the minutes as presented.
Approved 6-0 (Vacant Seat)
F. Public Hearing by the Georgetown Transportation Enhancement Corporation (GTEC)
regarding the expenditure of 4B sales tax funds for the proposed 2011/12 budget. –
Micki Rundell
Public Hearing opened at 2:35 PM
Hearing no comments, the Public Hearing closed at 2:36 PM
G. Discussion of a Discretionary Service Agreement with Oncor Electric Delivery Company, LLC,
for relocation of Oncor’s electric facilities which are in conflict with the proposed construction
of Southeast Arterial One from Maple Street to SH 130. – Bridget Chapman/Edward G. Polasek
Bill Dryden
Discussion: Polasek gave a overview of the project and what ONCOR needs to do. Chapman
explained the concerns that she has with the Service Agreement. Trying to make this contract
project specific so the City has some protection. Mr. Brian Williams, of ONCOR, is the person
we have been working with and he is out of the country until the end of the month.
Was asked and answered could the work be done in house. No. This is a transmission line.
No action is required at this time. We brought this to you as information only. Will be bringing
it back to the next GTEC Board meeting.
Action None
ADJOURN
Motion by Anderson, seconded by Gonzalez to adjourn meeting.
Approved 6-0 (vacant seat)
Adjournment
The meeting was adjourned at 02:47 PM.
Approved :Attest:
_______________________________________________
Ray Armour - President Tommy Gonzalez - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, June 15, 2011
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, June 15, 2011 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Ray Armour- President, Tommy Gonzalez, Kevin Kelly, Matthew Painter, Richard Anderson, Paul E.
Brandenburg - General Manager, Micki Rundell - Finance Manager
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates
C. Project Progress Reports
D. Monthly Financial Report
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible action to appoint Board Officers consistent with Section 3.02 of the
GTEC Bylaws – Ray Armour
F. Consideration and possible action to appoint GTEC Board member to be the representative on
the GTAB Board consistent with Section 2.2 of the GTAB Bylaws. – Ray Armour
G. Consideration and possible approval of the minutes from the regular meeting held
May 18, 2011 – Paul Brandenburg
H. Discussion and possible action to approve the 2011/12 Interlocal Service Agreement between
GTEC and the City for administrative services. – Laurie Brewer/Micki Rundell
I. Discussion and possible action to adopt the 2011/12 proposed GTEC budget and set a date for
the public hearing on the proposed budget. – Laurie Brewer/Micki Rundell
J. Consideration and possible action to approve project applications for FM 1460 improvements
from Quail Valley to La Conterra Boulevard, and pedestrian improvements on North Austin
Avenue from Williams Drive to Georgetown High School, through the CAMPO Combined Call
for Projects FY 2012 -- FY 2014. – Bill Dryden/Ed Polasek
Adjourn
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, June 15, 2011
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , June 15, 2011.
Board Members Present:
Ray Armour - President, Troy Hellmann, Kevin Kelly, Matthew Painter, Richard Anderson, Rachael
Jonrowe, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Manager
Board Members Absent:
Tommy Gonzalez
Staff Present:
Jim Briggs, Jana Kern, Ed Polasek, Laurie Brewer, Lorie Lankford
Others Present
Gary Gamer - HDR, Ben Peterson - Steger Bizzell/Citizen
Minutes
Regular Meeting
Mr. Ray Armour called the regular GTEC Board meeting to order on Wednesday, June 15, 2011 at 2: 00
PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates: Call for project are out STP-MM - Applications are due
June 29, 2011. Industry update - First meeting was held with Texas Transportation Institute
(TTI) and TxDOT concerning the possible urban area designation.
C. Project Progress Reports: Lakeway Bridge - It is currently in TxDOT construction bid with
letting to be August 2011. Staff has been asking for a temporary speed zone ordinance during
construction. SE 1 - We have let this project and fencing has begun.
D. Monthly Financial Report: Rundell gave an overall review of the Financial Report.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible action to appoint Board Officers consistent with Section 3.02 of the
GTEC Bylaws – Ray Armour
Discussion: Armour stated that since our going City Council members were officers on the GTEC
Board and I was elected as President at the June 2011 Board meeting, we now need to elect a Vice
President and Secretary.
Action: Motion by Armour, seconded by Painter to nominate Richard Anderson as Vice
President of GTEC Board.
Approved 6-0-1 (Tommy Gonzalez absent)
Action: Motion by Armour, seconded by Kelly to nominate Tommy Gonzalez as Secretary of the
GTEC Board.
Approved 6-0-1 (Gonzalez absent)
F. Consideration and possible action to appoint GTEC Board member to be the representative on
the GTAB Board consistent with Section 2.2 of the GTAB Bylaws. – Ray Armour
Discussion: Armour stated that there is one position off of GTEC that is our representative on
the GTAB board. At the June 14, 2011 City Council meeting Troy Hellmann was appointed to the
GTAB Board as the GTEC representative.
Action: Motion by Armour, seconded by Jonrowe to appoint Troy Hellmann to be the GTEC
representative to the GTAB Board.
Approved 6-0-1 (Gonzalez absent)
G. Consideration and possible approval of the minutes from the regular meeting held
May 18, 2011 – Paul Brandenburg
Discussion: None
Action: Motion by Anderson, seconded by Kelly to approve the minutes as presented
Approved 6-0-1 (Gonzalez absent)
H. Discussion and possible action to approve the 2011/12 Interlocal Service Agreement between
GTEC and the City for administrative services. – Laurie Brewer/Micki Rundell
Discussion: Brewer explained and reviewed the agreement.
Action: Motion by Hellmann, seconded by Painter to approve the 2011/12 Interlocal Service
Agreement.
Approved 6-0-1 (Gonzalez absent)
I. Discussion and possible action to adopt the 2011/12 proposed GTEC budget and set a date for
the public hearing on the proposed budget. – Laurie Brewer/Micki Rundell
Discussion: Lankford/Rundell explained the proposed 2011/12 GTEC budget.
Action: Motion by Painter, seconded by Anderson to adopt the 2011/12 proposed GTEC Budget
and to set a public hearing date for July 20, 2011.
Approved 6-0-1 (Gonzalez absent)
J. Consideration and possible action to approve project applications for FM 1460 improvements
from Quail Valley to La Conterra Boulevard, and pedestrian improvements on North Austin
Avenue from Williams Drive to Georgetown High School, through the CAMPO Combined Call
for Projects FY 2012 - FY 2014. – Bill Dryden/Ed Polasek
Discussion: Polasek started CAMPO as approved a combined call for projects for FY 2012 - 2014.
This could authorize up to $74M for STP-MM and $4.5M for TxDOT (category 12) projects
through out the region.
Staff has considered the application criteria and projects potentially ready for construction letting
by FY 2014 and determined only those projects with Federal Environmental approval are likely
to get funding through this process. Two such projects, both of which were submitted for other
funding consideration in past, are: pedestrian improvements on North Austin Avenue from
Williams Drive to Georgetown High School; and the FM 1460 project.
Applications are due by June 30, 2011.
Action: Motion by Jonrowe, seconded by Kelly to support the applications to CAMPO and to
recommend to City Council the submittal of said applications.
Approved 6-0-1 (Gonzalez absent)
Adjourn
Motion by Hellmann, seconded by Jonrowe to adjourn meeting
Approved 6-0-1 (Gonzalez absent)
Adjournment
The meeting was adjourned at 03:04 PM.
Approved :Attest:
_______________________________________________
Ray Armour - President Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, May 18, 2011
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, May 18, 2011 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Gabe Sansing - President, Dale Ross- Vice President, Ray Armour - Secretary, Tommy Gonzalez, Kevin
Kelly, Matthew Painter, Richard Anderson, Paul E. Brandenburg - General Manager, Micki Rundell -
Finance Manager
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 2:00 P.M.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates
C. Project Progress Reports
D. Monthly Financial Report
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible approval of the minutes from the regular meeting held
April 20, 2011 -- Paul Brandenburg
F. Consideration and possible action to appoint Board Officers consistent with
Section 3.02 of the GTEC Bylaws -- Gabe Sansing
G. Consideration and possible action to award a Construction Contract for Road-
way and Drainage Construction of Southeast Arterial One from Maple Street to
SH 130. -- Ed Polasek/Tom Benz
H. Consideration and possible action of approval for Task Order No. TCI 11-002 with
Terracon Consultants, Inc, of Austin, Texas, for professional Services related to
Construction Materials Testing for Southeast Arterial One Project in an amount not
to exceed $300,000.00 – Bill Dryden/Ed Polasek
Adjourn
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, May 18, 2011
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , May 18, 2011.
Board Members Present:
Gabe Sansing - President, Tommy Gonzalez, Kevin Kelly, Richard Anderson, Paul E. Brandenburg -
General Manager
Board Members Absent:
Matthew Painter, Micki Rundell, Dale Ross, Ray Armour
Staff Present:
Jim Briggs, Jana Kern, Ed Polasek, Bill Dryden, Trina Bickford, Vickie Graff, Lorie Lankford, Mark
Sokolow
OTHERS PRESENT:
Susan Merriman & Chuck Glace - CHASCO Constructors, Duane McGlauflin - DNT Construction,
David Patrick - KPA.
Minutes
Regular Meeting
Mr. Gabe Sansing called the regular GTEC Board meeting to order on Wednesday, May 18, 2011 at 2:07
PM.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates: Lakeway Bridge will be going out to bid on the
next State bid cycle. CAMPO now has a call out for STP-MM projects that just came
out this week for about $79M for road and bicycle/pedestrian projects.
C. Project Progress Reports
D. Monthly Financial Report
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible approval of the minutes from the regular meeting held
April 20, 2011 -- Paul Brandenburg
Discussion: None
Action: Motion by Gonzalez seconded by Sansing to approve minutes as presented.
Approved 4-0-3 (Matthew Painter, Dale Ross, & Ray Armour absent)
F. Consideration and possible action to appoint Board Officers consistent with
Section 3.02 of the GTEC Bylaws -- Gabe Sansing
Discussion: Sansing state that since this is his last meeting, he requested that this
item be placed on the agenda. I would like to nominate Ray Armour to be the next
GTEC Board President. Armour has been on this board since 2007 and has a working
knowledge of the current projects. And just for the record, I new that Armour would
not be present today and him if it would be alright to nominate him and he agreed.
Action: Motion by Sansing, seconded by Anderson to appoint Ray Armour as President
Approved 4-0-3 (Painter, Ross, & Armour absent)
Sansing asked the Board if they wanted to elect the Vice President and Secretary now or
wait until the June Meeting. The Board members, that were presented, decided to wait
until June.
G. Consideration and possible action to award a Construction Contract for Road-
way and Drainage Construction of Southeast Arterial One from Maple Street to
SH 130. -- Ed Polasek
Discussion: Briggs wanted to clarify to the Board that at the last GTEC Board meeting
an unexpected item came up at the last minute. It had not been communicated, and it
was something that impacted the costs through the project budget that staff had to
investigate it was relocation of utilities within the right of way so the contract would
be cleared to move forward with the project. We now have good numbers and I feel
comfortable to move forward. GTAB did consider this item. They did consider a lot
of the issues associated with the entities that had bid the project. GTAB did make a
recommendation to City Council that DNT be awarded the contract for construction
of this project.
Polasek stated that shortly before the April GTEC meeting, Atmos Energy, which has an
easement and a gas transmission line across both the proposed Southwestern Blvd &
SE 1 alignments, presented a cost estimate of $1.46M for relocating it transmission line.
That amount was totally unexpected. Consequently, the item was pulled from the agenda
to allow staff time evaluate the finical impact to the overall project budget. Staff entered
into discussions with Atmos Energy to determine what costs could be eliminated or reduced;
the revised estimate has been reduced by $500K. Staff has completed an Overall Project Budget
worksheet of all remaining/outstanding expected costs showing that there is enough money
in the propose budget for this project.
Staff has received and reviewed the bids for completeness and the apparent low bidder is
DNT Construction, LLC with a bid amount of $6,286,850.00; it is also the engineers
recommendation. There is a big difference between the low bidder and the seconded low
bidder. This is primarily due to the limestone base, evacuation and compact fill portions of
the contract scope. However, the evaluation of DNT work history completing similar projects
with similar type of compact fill and excavation have been favorable in our reviews of their
references. Staff has consulted with City of Georgetown Legal Department, asking if DNT
Construction did meet the City's bidding requirements and is a legally qualified bidder.
DNT Construction has not be disqualified as far as staff is aware, so staff is recommending
DNT Construction for this project.
Sansing asked David Patrick, of KPA, to explain to the GTEC Board why KPA is recommending
DNT for this project. Patrick stated that there were 115 bid items in this bid. Out of that there
were four bid items that separates the low bidder from the second low bidder. With the
difference being $800K that did make us a little nervous. Patrick did spend a tremendous
amount of time reviewing the bids. Patrick did meet with DNT. At that meeting they
reviewed DNT's plan, ask why they were so low on these items so we could fully understand
how they were going to execute their plan. All of the references, that were listed in there
document, were called. Everyone of them were favorable. KPA went above and beyond that
contacting references that did not have listed, including several projects that DNT is doing
for Williamson County at the present time. Spoke with four individuals with Williamson
County, including Joe England, again all of the responses were favorable. Also spoke with
the people that were involved with the Wolf Ranch Parkway - DNT was a subcontractor to
the General Contractor, again favorable comments. Researched DNT through TxDOT, found
out that DNT is an approved through TxDOT to do work up to $30M. What that means is if
TxDOT has a $30M job they could award it to DNT with not questions asked. Patrick also
stated that he has been to their office in Round Rock, Texas and reviewed what equipment
that have. KPA has done a lot of due diligence reviewing DNT and we have only received
positive responses concerning DNT.
Sansing asked Mark Sokolow - City of Georgetown Attorney to give a brief overview of his
findings. Sokolow stated that in the contract documents it talks about five year experience
as a business is required under the current contract name. It also states that changes in the
company name during the experience period are acceptable if the continuity of the company
structure can be demonstrated. In the qualification statement DNT referred to the experience
that they had with Rodman. Rodman has filed for bankruptcy in January 2011. Some of the
companies involved in the Rodman bankruptcy are A Greater Austin Development and
J. D. Ramming. DNT has told us that they are able to use subcontractors A Greater Austin
Development and J.D. Ramming and in a UCC lien search indicates that DNT has been able
to get financing from RDO Equipment, General Electric Capital Corp. and Deere Credit for
equipment that they have obtained. DNT is also bonded.
Susan Merriman - Secretary Treasurer of CHASCO Constructors informed the Board on some
of the jobs that CHASCO has done for the City. Stated that on March 23, 2011the City of
Georgetown opened five sealed bids for the construction of Southeast Arterial 1 Phase 1. The
low bid in the amount of $6,286,850.00 was submitted by DNT Construction. The second lowest
bid at $7,091,193.00 was submitted by CHASCO. CHASCO is here today to challenge the bid
submitted by DNT Construction. Since the projects listed as DNT experience, were actually
constructed by Rodman, LLC entity, the assets and resources of the entire consolidated
Rodman LLC organization would have to be available to perform this work. For a successor
to be able to use this Rodman LLC experience as their own experience, it would be necessary
for the successor to acquire Rodman LLC in their entirety. That did not happen. DNT merely
carved out a specific geographic portion of Rodman LLC operations, namely the Central Texas
portion. There was lengthy discussion on DNT's years of experience.
Duane McGlauflin - DNT Construction, LLC gave an overview of the 30 year work experience
that he has. Worked for JC Evans, Rodman and started my own company DNT Construction.
McGlauflin stated that he has done a lot of large projects moving dirt. For SE 1 project, we
analyzed the hauls and how we are going to do the hauls. We went and found a piece of
equipment that would move 36 yards per trip compared to 12 yards per trip. This will be a
big cost savings. DNT staff has spent a lot of time analyzing the numbers. We met with the
City of Georgetown staff providing schedules and explaining how we budgeted this project
etc. so their comfort level would be satisfied. DNT provided a ton of references that support
the fact that we can do what we say we can do. DNT has 100% performance bond by a AAA
Bonding company.
Action: Motion by Gonzalez, seconded by Anderson to awarded a construction contract to
DNT Construction, LLC for the SE 1 Phase 1 from Maple Street to SH 130 project. Barring legal
advice otherwise.
Approved 3-1-3 (Sansing against, Painter, Ross, & Armour absent)
H. Consideration and possible action of approval for Task Order No. TCI 11-002 with
Terracon Consultants, Inc, of Austin, Texas, for professional Services related to
Construction Materials Testing for Southeast Arterial One Project in an amount not
to exceed $300,000.00 – Bill Dryden/Ed Polasek
Discussion: Dryden stated that this task order is for the required material testing for the SE 1
Phase 1 project. The only pays for passing tests. If the test fails the contractor will be required
to pay for that test. The total amount of this task order is for $300,000.00 (79% or $237,000.00
will be funded by GTEC, 21% or $63,000.00 will be funded by GTAB).
Action: Motion by Gonzalez, seconded by Kelly to approve Task Order TCI 11-002 for an amount
not to exceed $300,000.00
Approved 4-0-3 (Painter, Ross, & Armour absent)
Adjourn
Motion by Anderson, seconded by Kelly to adjourn meeting.
Approved 4-0-3 (Painter, Ross, & Armour absent)
Adjournment
The meeting was adjourned at 03:10 PM.
Approved :Attest:
_______________________________________________
Gabe Sansing - President Ray Armour - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, April 20, 2011
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, April 20, 2011 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Gabe Sansing - President, Dale Ross- Vice President, Ray Armour - Secretary, Tommy Gonzalez, Kevin
Kelly, Matthew Painter, Richard Anderson, Paul E. Brandenburg - General Manager, Micki Rundell -
Finance Manager
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 2:00 P.M.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates
C. Project Progress Reports
D. Monthly Financial Report
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible approval of the minutes from the regular meeting held
March 16, 2011 -- Paul Brandenburg
F. Public hearing by the Georgetown Transportation Enhancement Corporation (GTEC)
regarding the additions to the 2010/11 GTEC Budget, to include the proposed Snead
Drive improvements and the proposed 100 Austin Avenue improvements -- Laurie Brewer
G. Discussion and possible action regarding amending the 2010/11 GTEC Budget for Snead Drive
improvements and 100 Austin Avenue improvements. -- Laurie Brewer
H. Consideration and possible action to award a Construction Contract for Roadway and
Drainage Construction of Southeast Arterial One from Maple Street to SH 130. -- Ed Polasek/
Tom Benz
I. Discussion and possible recommendations concerning the 2011/12 Transportation Improvement
Program (TIP) -- Ed Polasek
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, April 20, 2011
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , April 20, 2011.
Board Members Present:
Gabe Sansing - President, Dale Ross- Vice President, Ray Armour - Secretary, Tommy Gonzalez, Paul E.
Brandenburg - General Manager, Micki Rundell - Finance Manager
Board Members Absent:
Kevin Kelly, Matthew Painter, Richard Anderson
Staff Present:
Jim Briggs, Tom Benz, Ed Polasek, Jana Kern, Laurie Brewer, Mark Sokolow, Bridget Chapman, Mark
Thomas, Vicki Graff, Trina Bickford , Bill Dryden
OTHERS PRESENT:
Thomas Martin - HDR Engineering. David Patrick - KPA Engineers, Judy Lester - The Escape, Rebecca
Pfister - Citizen, Sam Pfister - San Gabriel River Place Partners, Ltd, Susan Merriman & Chuck Glace -
CHASCO Constructors, Duane McGlauflin - DNT Construction, Christian Haley - Monument Cafe
Minutes
Regular Meeting
Mr. Gabe Sansing called the regular GTEC Board meeting to order on Wednesday, April 20, 2011 at 2:07
PM
At this time Mr. Sansing informed the Board that Item 'H' on this agenda was being pulled.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates: CAMPO is forced not to consider the new STP-MM call
for projects. CAMPO is looking at a $45 Million for a three year cycle. The criteria has been
reviewed by Technical Advisory committee (TAC) this will move forward to the Policy
Board. The positive to this is that if you get awarded, it will be per year over 2012 - 2015,
you will have two to three years to spend the money. With this change it will help to eliminate
delays, project development and funding of projects that aren't shovel ready. This will make
the Lakeway Bridge very appealing project under this process.
C. Project Progress Reports: Northwest Blvd Overpass: TxDOT does not want the City to start
this until the environmental clearances come through on the County portion of the frontage
road project.
D. Monthly Financial Report
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible approval of the minutes from the regular meeting held
March 16, 2011 -- Paul Brandenburg
Discussion: None
Action: Motion by Ross, seconded by Gonzalez to approve minutes as presented.
Approved 4-0-3 (Kevin Kelly, Matthew Painter, & Richard Anderson absent)
F. Public hearing by the Georgetown Transportation Enhancement Corporation (GTEC)
regarding the additions to the 2010/11 GTEC Budget, to include the proposed Snead
Drive improvements and the proposed 100 Austin Avenue improvements -- Laurie Brewer
Public Hearing Opened at 2:19 PM
Judy Lester on 100 Austin Ave: I am owner of The Escape on the square. Have been in the
downtown area for about 15 years and consider us a main stay in the downtown area. I
just wanted to speak to ask you to have favorable consideration on the proposed 100 Austin
Ave. project. This is the type of project will bring more vitality to downtown.
Public Hearing Closed at 2:21 PM
G. Discussion and possible action regarding amending the 2010/11 GTEC Budget for Snead Drive
improvements and 100 Austin Avenue improvements. -- Laurie Brewer
Discussion: Brewer stated that this item will be the formal action by the board to include Snead
Drive and 100 Austin Ave to the GTEC project list and appropriate the money from fund balance
into line items to be charged to each of these items. These were directed to be included in a
budget amendment by actions from the board both at the February and March meetings. We
just had the public hearing and there will be a waiting period of 60 days before funds could
actually be spent. If this item is approved, staff is planning on taking this to Council at their
next meeting.
Action: Motion by Gonzalez, seconded by Armour to approve the amendment to the 2010/11
GTEC Budget for Snead Drive in the amount of $995,000.00 and 100 Austin Ave in the amount
of $507,000.00.
Approved 4-0-3 (Kelly, Painter, & Anderson absent)
H. Consideration and possible action to award a Construction Contract for Roadway and
Drainage Construction of Southeast Arterial One from Maple Street to SH 130. -- Ed Polasek/
Tom Benz
Discussion: This item was pulled
I. Discussion and possible recommendations concerning the 2011/12 Transportation Improvement
Program (TIP) -- Ed Polasek
Discussion: Polasek stated that this TIP (see attached) will be used to create the 2011/12 budget.
Polasek then went and reviewed the listed projects.
TIP.pdf TIP.pdf
Action: Motion by Ross, seconded by Gonzalez to approve the TIP as presented.
Approved 4-0-3 (Kelly, Painter, & Anderson absent)
Motion by Armour, seconded by Ross to adjourn meeting.
Approved 4-0-3 (Kelly, Painter, & Anderson absent)
Adjournment
The meeting was adjourned at 02:36 PM.
Approved :Attest:
_______________________________________________
Gabe Sansing - President Ray Armour - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, March 16, 2011
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, March 16, 2011 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Gabe Sansing, Dale Ross, Ray Armour, Tommy Gonzalez, Kevin Kelly, Matthew Painter, Richard
Anderson, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Manager
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 2:00 P.M.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
C. Monthly Financial Report
D. Industry/CAMPO/TxDOT/ Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Board nominations and election of President of the GTEC Board. -- Paul E. Brandenburg
F. Board nominations and election of Vice-President of the GTEC Board. -- Paul E. Brandenburg
G. Board nominations and election of Secretary of the GTEC Board. -- Paul E. Brandenburg
H. Review and possible action to approve the minutes from the regular GTEC Board meeting
held on February 16, 2011. -- Paul E. Brandenburg
I. Discussion and possible action on adopting a findings of eligibility and approve the economic
incentive agreement on 100 South Austin Avenue Project, West 2nd and Rock street
reconstruction, sidewalk, street, drainage and on-street parking improvements; and signal
at Austin Avenue and 2nd Street, in an amount not to exceed $507,000 from uncommitted
available funds. Edward G. Polasek, Jim Briggs, Micki Rundell
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, March 16, 2011
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , March 16, 2011.
Board Members Present:
Gabe Sansing, Dale Ross, Ray Armour, Tommy Gonzalez, Matthew Painter, Kevin Kelly, Richard
Anderson, Paul E. Brandenburg, Micki Rundell
Board Members Absent:
None
Staff Present:
Jim Briggs, Mark Sokolow, Laura Wilkins, Micki Rundell, Bill Dryden, Ed Polasek
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
CALL TO ORDER AT 2:00 P.M.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors - Dennis Bush - citizen
B. Project Progress Reports
Question - Armour noticed we are overdrawn on SW Bypass? Dryden - split out part for
Wolf Ranch Parkway - numbers do not reflect this split. Rundell - $300,000 is prior year
money - just not updated. Question - Kelly time line on 14 A&B -
C. Monthly Financial Report
Sales tax for March higher than we anticipated - does not expect this trend to continue.
End of the year we anticipate to be around 3% or 4%. Citi bank processing payments for
other entities - We may see an amount around $150,000. Ross - that seems like it would
be a reliable increase each month. Rundell - Yes, this and other service related entities
are adding to the mix and so we have a more solid amount.
D. Industry/CAMPO/TxDOT/ Updates
Lots of last minute legislation...we are beginning to pick up on that - but nothing to
report.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Board nominations and election of President of the GTEC Board. -- Paul E. Brandenburg
Ross - not sure of rules - does not make sense to lose current Chairman - work to do
between now and May 14. It would be wise to keep Gabe Sansing as Chairman through
June's meeting Ross nominates Sansing. Approved 7-0
Discussion regarding keeping all current officers in place through the June, 2011 meeting.
Motion Armour to renominate all current officers to serve through June's meeting-
seconded by Gonzalez - Approved 7-0 Sansing = President, Ross = Vice-President,
Armour = Secretary
F. Board nominations and election of Vice-President of the GTEC Board. -- Paul E. Brandenburg
covered in item E.
G. Board nominations and election of Secretary of the GTEC Board. -- Paul E. Brandenburg
covered in item E.
H. Review and possible action to approve the minutes from the regular GTEC Board meeting
held on February 16, 2011. -- Paul E. Brandenburg
Anderson - mispelled word 1-c - should be "bidding" not biding. Motion by Ross to
approve with one correction, seconded by Anderson Approved 7-0
I. Discussion and possible action on adopting a findings of eligibility and approve the economic
incentive agreement on 100 South Austin Avenue Project, West 2nd and Rock Street
reconstruction, sidewalk, street, drainage and on-street parking improvements; and signal
at Austin Avenue and 2nd Street, in an amount not to exceed $507,000 from uncommitted
available funds. Edward G. Polasek, Jim Briggs, Micki Rundell
Polasek explained the item. After caption was written the performance agreement was
added. Board must consider and answer the questions.
Question 2 Question 3 Question 4
2a YES3a YESYES - Dated Today (3/16/11 )
2b NO3b NO
2c NO3c YES
2d YES3d NO
2e YES3e YES
2F YES3f NO
Question 2 Question 3 Question 4
2g YES3g NO
2h YES
2i YES
2 j YES
2k YES
2l YES
2m NO
Additional discussion:
Motion by Armour that GTEC finds the project named 100 South Austin Avenue is
eligible for 4B funding because it contains ballot language establishing sales tax that
constitutes one or more costs authorized by by the statute and is one or more of the
types of projects authorized by the statute and find this project approval is dated
today (March 16, 2011). Rundell gave highlights of the agreement- transportation
project not to exceed $507,000 for improvements at Rock and 2nd. Includes a traffic
signal at Rock and 2nd signal at Austin for safety purposes. Requirements for
performance are - they must install improvements valued at at least $2,500,000 and
after 2 years must have a payroll of 1,200,000. Question by Ross - If they do not
perform ....? Answered by Rundell they pay $115,000 if they do not perform.
Sokolow - inserted clause (Section 4.6) if petition to object is filed by 10% of
registered voters of the City within 60 days - agreement is null and void.
GTEC Public Hearing set for April 20.
Motion by Sansing second by Gonzalez to approve the motion as stated by Armour.
Before the vote - Question by Armour - City was to put $175,000 for a light at Austin
and 2nd? Answered by Polasek - Yes - it is in Tip but not programmed - no budget
for it at this time. Developer will pay for it and we slowly pay them back.
Vote on the motion - Approved 7-0
Motion to adjourn by Ross seconded by all.
Meeting adjourned at 2:33 p.m.
Adjournment
The meeting was adjourned at 10:30 PM.
Approved :Attest:
_______________________________________________
Board Member Name Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, February 16, 2011
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, February 16, 2011
at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Gabe Sansing - President, Dale Ross- Vice President, Ray Armour - Secretary, Tommy Gonzalez, Kevin
Kelly, Matthew Painter, Richard Anderson, Paul E. Brandenburg - General Manager, Micki Rundell -
Finance Manager
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 2:00 P.M.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates
C. Project Progress Reports
D. Monthly Financial Report
E. City's Sales Tax Report
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
F. Consideration and possible approval of the minutes from the regular meeting held
December 15, 2010. -- Paul Brandenburg
G. Discussion and possible action concerning the Third Amendment to Task Order
HDR-09-001 with HDR Engineering, Inc., of Austin, Texas, relating to Wolf Ranch
Parkway Extension, TIP Project #14 in an amount not to exceed $128,124.00. –
Bill Dryden, P.E.,Transportation Engineer, Tom Benz, P.E., Systems Engineering Director
H. Discussion and possible action on adopting a findings of eligibility on Snead Drive
and setting a public hearing date for the use of Capital for Economic Development
Contingency in the amount of $995,000.00. -- Mark Thomas, Ed Polasek
I. Discussion and possible recommendations concerning the Transportation
Improvement Program (TIP) Process outlined in the Overall Transportation Plan
Update. -- Edward G. Polasek, AICP, Transportation Services Director
J. Discussion and possible recommendations concerning the 2011/12 Transportation
Improvement Program (TIP). -- Edward G. Polasek, AICP, Transportation Services
Director, Micki Rundell, Director, Finance and Administration
III. STRATEGIC PLANNING/ISSUES:
EXECUTIVE SESSION CALLED TO ORDER
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
K. Section 551.087 Government Code - Economic Development
- Discussion regarding possible incentives related to 100 Austin Avenue -- Mark Sokolow,
Paul Brandenburg
L. Section 551.072 Government Code - Real Property
- Discussion concerning the acquisition of real property from the Lera Brock Hughes Trust
No. 2 and a proposed Possession and Use Agreement in the amount of $1,168,000.00, in
connection with the Southeast Arterial One Roadway Project. – Terri Glasby Calhoun,
Real Estate Services Coordinator, Thomas R. Benz, P.E., Systems Engineering Director
REGULAR SESSION CALLED BACK TO ORDER
M. Action from Executive Session
N. Consideration and possible action concerning a proposed Possession and Use Agreement
with the Lera Brock Hughes Trust No. 2 in the amount of $1,168,000.00, in connection
with the acquisition of real property for street right-of-way and easements in connection
with the Southeast Arterial One Roadway Project. – Terri Glasby Calhoun, Real Estate
Services Coordinator, Thomas R. Benz, P.E., Systems Engineering Director
O. Discussion of the 2011 Texas Legislative Session. -- Tom Benz/ Ed Polasek
Adjourn
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, February 16, 2011
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , February 16, 2011.
Board Members Present:
Gabe Sansing - President, Dale Ross- Vice President, Ray Armour - Secretary, Tommy Gonzalez, Kevin
Kelly, Matthew Painter, Richard Anderson, Paul E. Brandenburg - General Manager
Board Members Absent:
Micki Rundell
Staff Present:
Jim Briggs, Jana Kern, Tom Benz, Bill Dryden, Ed Polasek, Mark Miller, Mark Sokolow, Mark Thomas,
Chris Foster, Terri Calhoun,
OTHERS PRESENT:
Brian Peterson - Citizen, Bill Sattler - City of Georgetown Councilmember, Joyce May - Williamson
County Sun, Gary Gemar - HDR, Bruce Barton - Omni Properties
Minutes
Regular Meeting
Mr. Gabe Sansing called the regular GTEC Board meeting to order on Wednesday, February 16, 2011 at
2:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates: CAMPO: Staff has submitted the Lakeway Bridge
Project in the Soft Call to CAMPO on the project under runs. TxDOT: There is a lot of
change that is about to happen. Both the Director and Assistant Director have announced
their retirement.
C. Project Progress Reports: Benz highlighted the SE 1project will be advertised for bidding.
D. Monthly Financial Report
E. City's Sales Tax Report - Chris Foster, Chief Financial Analyst, gave a presentation.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
F. Consideration and possible approval of the minutes from the regular meeting held
December 15, 2010. -- Paul Brandenburg
Discussion: None
Action: Motion by Ross, seconded by Armour to approve minutes as presented
Approved 7-0
G. Discussion and possible action concerning the Third Amendment to Task Order
HDR-09-001 with HDR Engineering, Inc., of Austin, Texas, relating to Wolf Ranch
Parkway Extension, TIP Project #14 in an amount not to exceed $128,124.00. –
Bill Dryden, P.E.,Transportation Engineer, Tom Benz, P.E., Systems Engineering Director
Discussion: Benz stated that at the December 15, 2010 GTEC Board meeting the Board and
staff reviewed and agreed with the realignment that was called 2C. This amendment reflects
the change for HDR to complete the final design, get the field notes for the purchase of Right of
Way (ROW).
It was asked and answered that the Wolfs are not willing to donate any of the ROW.
Action: Motion by Gonzalez, seconded by Painter to approve the Third Amendment to Task
Order HDR-09-001 with HDR Engineering, Inc., of Austin, Texas, relating to Wolf Ranch
Parkway Extension, in an amount not to exceed $128,124.00.
Approved 7-0
H. Discussion and possible action on adopting a findings of eligibility on Snead Drive
and setting a public hearing date for the use of Capital for Economic Development
Contingency in the amount of $995,000.00. -- Mark Thomas, Ed Polasek
Discussion: Polasek stated at the December 2011 GTEC Meeting the Board was informed
of the Land/Infrastructure Task Force created by GEDCO and it its work to identify prime
development sited and determine the costs of improving the sites to a 'shovel ready
condition. The sites on Snead Drive were among those identified by the Task Force.
GTEC Board asked staff to come back with a funding recommendation using the GTEC
revenue. The estimated construction and engineering bond cost is $995,000.00 to complete
Snead Drive from Innerloop up to Airborne.
State Law requires the GTEC Board to provide public notice and hold a public hearing on
the proposed projects to be funded with 4B sales tax after finding the project eligible for
funding. The required notice is to be published 30 days prior to the actual Public Hearing.
Staff recommendation that is before you today is to complete the eligibility finds for Snead
Drive, and to set a public hearing on the proposed expenditure for April 20, 2011.
Action #1: Motion by Armour, seconded by Gonzalez that the Georgetown Transportation
Enhancement Board, following guidelines provided by the City Attorney, funds
Transportation Project Snead Drive eligible for 4B funding, because it: (1) conforms to the
ballot language establishing the sales tax; (2) constitutes one or more costs authorized by
stature; and (3) is one or more of the types of project authorized by statute, documents by
the GTEC Board Ranking of Eligibility; Ranking Summary completed in February 16, 2011.
GTEC Board member Ray Armour read each question to the Board and their response is
recorded after each question.
QUESTION 1
Is the expenditure for “streets, roads, drainage and other related transportation system
improvements, including the payment of maintenance and operating expenses associated with
such authorized projects?” [Ballot Language ] YES
QUESTION 2a.
Is the expenditure for “streets, roads, drainage and other related transportation system
improvements, including the payment of maintenance and operating expenses associated with
such authorized projects” (ballot language) an authorized “Cost” as that term is defined in the
Act? [Act § 2(4)].
2a. acquisition, cleanup, construction, reconstruction, improvement, expansion, including the
cost of the acquisition of all land, rights-of-way, property rights, easements, and interests YES
2b. machinery and equipment, financing charges, inventory, raw materials and other supplies
NO
2c. research and development costs NO
2d. interest prior to and during construction and for one year after completion of construction
whether or not capitalized YES
2e. necessary reserve funds YES
2f. cost of estimates and of engineering and legal services YES
2g. plans YES
2h. specifications YES
2i. surveys YES
2j. estimates of cost and of revenue YES
2k. other expenses necessary or incident to determining the feasibility and practicability of
acquiring, cleaning, constructing, reconstructing, improving, and expanding any such project,
YES
2l. administrative expense or such other expense as may be necessary or incident to the
acquisition, cleanup, construction, reconstruction, improvement, and expansion thereof, the
placing of the same in operation, and the financing or refinancing of any such project YES
2m. refunding of any outstanding obligations, mortgages, or advances issued, made or given by
any person for any of the aforementioned costs. NO
QUESTION 3a
Is the expenditure for “streets, roads, drainage and other related transportation system
improvements, including the payment of maintenance and operating expenses
associated with such authorized projects” (ballot language) related to an authorized
“Project” as defined in the Act?
The term “Project” as used in the Act includes:
3a. Expenditures for “streets, roads, drainage and other related transportation system improvements,
including the payment of maintenance and operating expenses” (ballot language) for “[t]argeted
infrastructure” (limited by the ballot language to streets, roads, drainage and other related transportation
system improvements) for the creation or retention of “primary jobs” (as that term is defined in the
Act) that are found to be required or suitable for the development, retention, or expansion of
manufacturing and industrial facilities, research and development facilities, transportation facilities
(including but not limited to airports, ports, mass commuting facilities, and parking facilities), sewage or
solid waste disposal facilities, recycling facilities, air or water pollution control facilities, facilities for
the furnishing of water to the general public, distribution centers, small warehouse facilities capable of
serving as decentralized storage and distribution centers, primary job training facilities for use by
institutions of higher education, and regional or national corporate headquarters facilities; YES or
3b. Expenditures for “streets, roads, drainage and other related transportation system
improvements, including the payment of maintenance and operating expenses” (ballot language)
for job training required or suitable for the promotion of development and expansion of business
enterprises and other enterprises described by the act as provided by Section 38 of this Act [Act §
2(11)(A) – second paragraph ]; NO or
3c. Expenditures for “streets, roads, drainage and other related transportation system
improvements, including the payment of maintenance and operating expenses” (ballot language)
for infrastructure necessary to promote or develop new or expanded business enterprises [Act §
2(11)A – third paragraph ]; YES or
3d. Expenditures for “streets, roads, drainage and other related transportation system
improvements, including the payment of maintenance and operating expenses” (ballot language)
that are “required or suitable for use for professional and amateur (including children's) sports,
athletic, entertainment, tourist, convention, and public park purposes and events, including
stadiums, ball parks, auditoriums, amphitheaters, concert halls, parks and park facilities, open
space improvements, museums, exhibition facilities, and related store, restaurant, concession,
and automobile parking facilities, related area transportation facilities, and related roads, streets,
and water and sewer facilities, and other related improvements that enhance any of those
items” [Act § 4B(a)(2)(A)]; NO or
3e. Expenditures for “streets, roads, drainage and other related transportation system
improvements, including the payment of maintenance and operating expenses” (ballot language)
that “promote or develop new or expanded business enterprises that create or retain primary jobs,
including a project to provide public safety facilities, streets and roads, drainage and related
improvements, demolition of existing structures, general municipally owned improvements, as
well as any improvements or facilities that are related to any of those projects and any other
project that the board in its discretion determines promotes or develops new or expanded
business enterprises that create or retain primary jobs [Act § 4B(a)(2)(B)]; YES or
3f. Expenditures for “streets, roads, drainage and other related transportation system
improvements, including the payment of maintenance and operating expenses” (ballot language)
that are “required or suitable for the promotion of development and expansion of affordable
housing, as defined by 42 U.S.C. Section 12745” [Act § 4B(a)(2)(C )]; NO or
3g. Expenditures for “streets, roads, drainage and other related transportation system
improvements, including the payment of maintenance and operating expenses” (ballot language)
that required or suitable for the development or improvement of water supply facilities, including
dams, transmission lines, well field developments, and other water supply alternatives; or for the
development and institution of water conservation programs, including incentives to install
water-saving plumbing fixtures, educational programs, brush control programs, and programs to
replace malfunctioning or leaking water lines and other water facilities. [Act § 4B(a)(2)(D and
E)] NO
QUESTION 4
Did the Board of Directors of GTEC make specific findings with regard to the type of
expenditure, whether it was within the definition of “Cost”; and what type of “Project” it
relates to? YES
Approved 7-0
Action #2: Motion by Sansing, seconded by Gonzalez to setting a Public Hearing for April 20,
2011 at the regular GTEC Board meeting for an amount not to exceed $995,000.00.
Approved 7-0
I. Discussion and possible recommendations concerning the Transportation
Improvement Program (TIP) Process outlined in the Overall Transportation Plan
Update. -- Edward G. Polasek, AICP, Transportation Services Director
Discussion: Polasek stated that work is progressing on the update to the OTP. Staff
is currently reviewing the first draft of the documents, with the intent to have a draft
ready for review by early spring.
Action: None
J. Discussion and possible recommendations concerning the 2011/12 Transportation
Improvement Program (TIP). -- Edward G. Polasek, AICP, Transportation Services
Director, Micki Rundell, Director, Finance and Administration
Discussion: Polasek stated that for the 2011-12 Budgeting purposes staff is bring back
the exact same TIP, that was previously passed, with no new projects, but with one
recommended change that we are hoping to add to the GTEC performa either in 2011
or 2012 the FM 1460 Right of Way (ROW) that is in City of Georgetown ETJ that is between
the two segments that is in our city limits. With the voter approved bond money
we're initiating the process of finalizing the design and getting the final design approved
from TxDOT. Staff also wants to start the ROW acquisition process in those areas that we
have bond money.
The County came to us with an informal proposal asking if the City would consider funding
the additional ROW in our ETJ that is not covered by our bond revenue sometime in the near
future. Reason being, the County is planning on taking a Pass Through Finance (PTF) proposal to
TxDOT referencing FM 1460. If the County can show participation by City of Georgetown
and City of Round Rock that would help move the project up in the scoring for PTF.
Action: Motion by Gonzalez, seconded by Ross to approve the tip with the addition of FM 1460
(project EE).
Approved 7-0
Moved into Executive session at 3:03 PM
III. STRATEGIC PLANNING/ISSUES:
EXECUTIVE SESSION CALLED TO ORDER AT 3:04 PM
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
K. Section 551.087 Government Code - Economic Development
- Discussion regarding possible incentives related to 100 Austin Avenue -- Mark Sokolow,
Paul Brandenburg
L. Section 551.072 Government Code - Real Property
- Discussion concerning the acquisition of real property from the Lera Brock Hughes Trust
No. 2 and a proposed Possession and Use Agreement in the amount of $1,168,000.00, in
connection with the Southeast Arterial One Roadway Project. – Terri Glasby Calhoun,
Real Estate Services Coordinator, Thomas R. Benz, P.E., Systems Engineering Director
REGULAR SESSION CALLED BACK TO ORDER 3:28 PM
M. Action from Executive Session on Item "K": Motion by Ross, seconded by Gonzalez in
regards to 100 Austin Avenue Project give direction to staff to proceed with funding
proposals as discussed in Executive Session for an amount not to exceed $507,000.00 and to
set a Public Hearing for April 20, 2011. With the finds for this project to be done at the
March 16th GTEC Board meeting.
Approved 7-0
N. Consideration and possible action concerning a proposed Possession and Use Agreement
with the Lera Brock Hughes Trust No. 2 in the amount of $1,168,000.00, in connection
with the acquisition of real property for street right-of-way and easements in connection
with the Southeast Arterial One Roadway Project. – Terri Glasby Calhoun, Real Estate
Services Coordinator, Thomas R. Benz, P.E., Systems Engineering Director
Discussion:
Action: Motion by Ross, seconded by Anderson to direct staff to approved the Possession and
Use Agreement as discussed in executive session.
Approved 7-0
O. Discussion of the 2011 Texas Legislative Session. -- Tom Benz/ Ed Polasek
Discussion: Polasek stated that the Eminent Domain Bill has made it through the Senate. This Bill
could effect future ROW acquisitions.
Adjourn
Motion by Ross, seconded by Armour to adjourn meeting.
Approved 7-0
Adjournment
The meeting was adjourned at 03:31 PM.
Approved :Attest:
_______________________________________________
Gabe Sansing - President Ray Armour - Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Special Meeting
Wednesday, February 2, 2011
The Georgetown Transportation Enhancement Corporation Special Meeting will meet on Wednesday,
February 2, 2011 at 04:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue,
Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Gabe Sansing - President, Dale Ross- Vice President, Ray Armour - Secretary, Tommy Gonzalez, Kevin
Kelly, Matthew Painter, Richard Anderson, Paul E. Brandenburg - General Manager, Micki Rundell -
Finance Manager
Call to Order at 04:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the President, a Board Member, the City Manager in his capacity as General
Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any
purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows.
A. EXECUTIVE SESSION CALLED TO ORDER
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas
Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in
the
regular session that follows.
Section 551.087 Government Code - Economic Development Incentives
- To discuss incentives as it pertains to 500 South Austin Avenue -- Mark Sokolow
B.RETURN TO REGULAR SESSION
- Discuss and possibly take action on the Fourth Amendment to Development
Agreement with 500 South Austin Avenue, L.P. -- Mark Sokolow
C. Adjourn Meeting
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Special Meeting
Wednesday, February 2, 2011
The Georgetown Transportation Enhancement Corporation Special Meeting of the City of Georgetown,
Texas, met on Wednesday, February 2, 2011.
Board Members Present:
Gabe Sansing - President, Dale Ross- Vice President, Ray Armour - Secretary, Matthew Painter, Richard
Anderson, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Manager
Board Members Absent:
Kevin Kelly, Tommy Gonzalez
Staff Present:
Jim Briggs, Jana Kern, Tom Benz, Ed Polasek, Mark Sokolow
OTHERS PRESENT:
Rusty Winkstern - Monument Cafe
Minutes
Regular Meeting
Mr. Gabe Sansing called the special meeting of the GTEC Board on Wednesday, February 2,
2011 at 4:00 PM.
Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the President, a Board Member, the City Manager in his capacity as General
Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any
purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows.
Board moved to item 'B'
A. EXECUTIVE SESSION CALLED TO ORDER
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas
Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in
the
regular session that follows.
Section 551.087 Government Code - Economic Development Incentives
- To discuss incentives as it pertains to 500 South Austin Avenue -- Mark Sokolow
B.RETURN TO REGULAR SESSION
- Discuss and possibly take action on the Fourth Amendment to Development
Agreement with 500 South Austin Avenue, L.P. -- Mark Sokolow
Discussion: It was stated that at the December 15, 2010 GTEC meeting the Board
approved the Fourth Amendment to the Development Agreement with 500 South Austin Ave
with the exception that the claw back to increased from the 10 - 20 percent to 50 percent. This
item was brought to Council on January 11, 2011 and January 25, 2011. Action was taken on
January 25, 2011 "Motion by Ross, second by Sansing to approve the contract with 500 South Austin with
pedestrian crossing at 5th and/or 6th street and with deletion of the first building to be completed by August 2011
and for the contract to be forwarded to the Georgetown Transportation Enhancement Corporation.
Sokolow said this would be the fourth amendment to the contract. Approved 7-0"
Action: Motion by Ross seconded by Painter to approve the Fourth Amendment to the
Development Agreement on 500 South Austin Avenue, LP.
Approved 5-0 (Kevin Kelly & Tommy Gonzalez absent)
C. Adjourn Meeting
Motion by Ross seconded by Painter to adjourn meeting.
Approved 5-0 (Kelly & Gonzalez absent)
Adjournment
The meeting was adjourned at 04:45 PM.
Approved :Attest:
_______________________________________________
Board Member Name Secretary
Notice of Meeting of the
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, January 19, 2011
The Georgetown Transportation Enhancement Corporation will meet on Wednesday, January 19, 2011 at
02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Enhancement Corporation Board Members:
Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third
Wednesday of each month at 2:00 P.M.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
No items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board for
the month of Januarythe month of Januarythe month of Januarythe month of January.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held....
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, January 19, 2011
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday , January 19, 2011.
Board Members Present:
Board Members Absent:
Staff Present:
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
No items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board for
the month of Januarythe month of Januarythe month of Januarythe month of January.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held....
Adjournment
The meeting was adjourned at 10:30 PM.
Approved :Attest:
_______________________________________________
Board Member Name Secretary