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HomeMy WebLinkAboutGTEC_Agenda&Minutes_2012Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, December 19, 2012 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, December 19, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Troy Hellmann - President, Kevin Kelly - Vice President, Tommy Gonzalez - Secretary, Bill Sattler, Bill Connor, Dawn Martinez, Johnny Anderson Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM No items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board for the month of Decemberthe month of Decemberthe month of Decemberthe month of December 2012201220122012.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, December 19, 2012 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , December 19, 2012. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting No items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board for the month of Decemberthe month of Decemberthe month of Decemberthe month of December 2012201220122012.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Adjournment The meeting was adjourned at . Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, November 21, 2012 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, November 21, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Troy Hellmann - President, Kevin Kelly - Vice President, Tommy Gonzalez - Secretary, Bill Sattler, Bill Connor, Dawn Martinez, Johnny Anderson Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. THIS MEETING HAS BEEN MOVED TO WEDNESDAY, NOVEMBER 14, 2012 AT 2:00 PM. Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, November 21, 2012 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , November 21, 2012. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. THIS MEETING HAS BEEN MOVED TO WEDNESDAY, NOVEMBER 14, 2012 AT 2:00 PM. Adjournment The meeting was adjourned at . Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Special Meeting Wednesday, November 14, 2012 The Georgetown Transportation Enhancement Corporation Special Meeting will meet on Wednesday, November 14, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Troy Hellmann - President, Kevin Kelly - Vice President, Tommy Gonzalez - Secretary, Bill Sattler, Bill Connor, Dawn Martinez, Johnny Anderson Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates C. Project Progress Reports D. Monthly Financial Reports II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Review and possible action to approve the minutes from the regular GTEC Board meeting held on August 15, 2012 . – Jana Kern F. Consideration and possible action to terminate First Amended and Restated Performance Agreement dated August 26, 2008 between GTEC, the City and the Georgetown Housing Authority -- Jennifer Bills, Housing Coordinator; Bridget Chapman, Acting City Attorney G. Discussion and possible action on a 90/10 Agreement for Right of Way Procurement with the Texas Department of Transportation related to the FM 1460 Project in an estimated amount of $603,083.54 for local share of right-of-way acquisition and utility relocation – Edward G. Polasek, AICP, Transportation Services Director H. Consideration and possible action to authorize the purchase of 0.037 acre (Parcel 224 Part 1), 0.276 acre (Parcel 224 Part 2), and 0.397 acre (Parcel 224 Part 3) from S.E. Green and Margaret Clark Green in the amount of $51,375.00, plus closing costs , in connection with the TxDOT FM 1460 (Quail Valley Drive to North of Westinghouse Road) Improvement Project. – Ed Polasek, AICP, Transportation Services Director, and Terri Glasby Calhoun, Real Estate Services Coordinator I. Consideration and possible action to authorize the purchase of 0.688 acre (Parcel 206) from Howard Faske and Martha Faske in the amount of $78,000.00, plus closing costs, in connection with the TxDOT FM 1460 (Quail Valley Drive to North of Westinghouse Road) Improvement Project. – Ed Polasek, AICP, Transportation Services Director, and Terri Glasby Calhoun, Real Estate Services Coordinator J. Discussion concerning the Rivery Conference Center Project and the proposed Performance Agreement for the Northern Extension of Wolf Ranch Parkway – Paul Brandenburg, City Manager, Micki Rundell, Chief Financial Officer, Edward G. Polasek, AICP, Transportation Services Director, and Bridget Chapman, Acting City Attorney K. Discussion concerning the Southwest Bypass Project and the proposed Development Agreement for acquisition of property for the right-of-way. – Paul Brandenburg, City Manager, Edward G. Polasek, AICP, Transportation Services Director, and Bridget Chapman, Acting City Attorney III. STRATEGIC PLANNING /ISSUES: EXECUTIVE SESSION CALLED TO ORDER In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. L. Section 551.071 Consultation with Attorney, Section 551.087 Economic Development - Rivery Conference Center Project – Performance Agreement for the Northern Extension of Wolf Ranch Parkway -- Paul Brandenburg; Micki Rundell; Ed Polasek; Bridget Chapman M. Section 551.071 Consultation with Attorney, Section 551.072 Real Property and Section 551.087 Economic Development. - Southwest Bypass Project--Laubach Development Agreement – Paul Brandenburg; Ed Polasek; Bridget Chapman REGULAR SESSION CALLED BACK TO ORDER N. Action from Executive Session IV. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, October 17, 2012 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, October 17, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board for the month of Octoberthe month of Octoberthe month of Octoberthe month of October 2012201220122012.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, October 17, 2012 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , October 17, 2012. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board for the month of Octoberthe month of Octoberthe month of Octoberthe month of October 2012201220122012.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, September 19, 2012 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, September 19, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Troy Hellmann - President, Kevin Kelly - Vice President, Tommy Gonzalez - Secretary, Bill Sattler, Bill Connor, Dawn Martinez, Johnny Anderson Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board for the month of Septemberthe month of Septemberthe month of Septemberthe month of September 2012201220122012.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, September 19, 2012 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , September 19, 2012. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board for the month of Septemberthe month of Septemberthe month of Septemberthe month of September 2012201220122012.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Adjournment The meeting was adjourned at . Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, August 15, 2012 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, August 15, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Troy Hellmann - President, Kevin Kelly - Vice President, Tommy Gonzalez - Secretary, Bill Sattler, Bill Connor, Dawn Martinez, Johnny Anderson Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT/Updates C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on July 18, 2012 -- Paul E. Brandenburg F. Consideration and possible action regarding Project Eligibility findings for the Northern Extension of Wolf Ranch Parkway and to set a public hearing date. - Ed Polasek G. Public Hearing by the Georgetown Transportation Enhancement Corporation (GTEC) regarding the expenditure of 4B sales tax funds for the proposed 2012/13 budget. --Micki Rundell III. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, August 15, 2012 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , August 15, 2012. Board Members Present: Tommy Gonzalez - Secretary, Bill Sattler, Bill Connor, Johnny Anderson, Kevin Kelly - Vice President (Arrive at 2:30 PM) Board Members Absent: Dawn Martinez, Troy Hellmann Staff Present: Jim Briggs, Jana Kern, Ed Polasek, Bill Dryden, Lorie Lankford, Bridget Chapman Others Present: William Maples - Halff Associates & GTAB Board Member Minutes Regular Meeting Mr. Tommy Gonzalez called the regular GTEC Board meeting to order on Wednesday, August 15, 2012 at 2:04 PM. Per the GTEC Bylaws Sec.2.09 - Presiding Officer: "At all meetings of the board, the president, or in the president's absence, the vice president, or in the absence of both of these officers, a member of the board selected by the directors present, shall preside...." Bill Sattler nominated Tommy Gonzalez seconded by Johnny Anderson to chair the GTEC Board meeting on August 15, 2012. Approved 4-0 (Troy Hellmann, Dawn Martinez & Kevin Kelly absent) Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation, the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT/Updates: CAMPO has begun work on their 2040 plan. Transportation Bill Re-Authorization - Just received a summary that states two significant changes that has occurred . 1) if the project is wholly with in the existing right of way then you will not have to go through the environmental process. 2) Several funding categories were consolidated, anticipated funding levels to Texas will remain unchanged from 2012 levels. C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on July 18, 2012 -- Paul E. Brandenburg Motion by Anderson, seconded by Connor to approve minutes as presented. Approved 4-0 (Hellmann, Martinez & Kelly absent) F. Consideration and possible action regarding Project Eligibility findings for the Northern Extension of Wolf Ranch Parkway and to set a public hearing date. - Ed Polasek Polasek reminded the board that the funding for this project was only for the public portion of the roadway that will be in front of the conference center/hotel. Before holding the public hearing and making a decision on funding he project, the Board must make finding regarding the project. The findings are a four step process to determine id the project is or is not eligible for 4B funding. Question 1 Vote 4-0 (Hellmann, Martinez & Kelly absent) YES Board member Kelly arrived at 2:30 PM. Question 2A Vote 5-0 (Hellmann & Martinez absent) YES Question 2B Vote 5-0 Hellmann & Martinez absent) YES Question 2C Vote 5-0 (Hellmann & Martinez absent) NO Question 2D Vote 5-0 (Hellmann & Martinez absent) NO Question 2E Vote 5-0 (Hellmann & Martinez absent) NO Question 2F Vote 5-0 (Hellmann & Martinez absent) YES Question 2G Vote 5-0 (Hellmann & Martinez absent) YES Question 2H Vote 5-0 (Hellmann & Martinez absent) YES Question 2I Vote 5-0 (Hellmann & Martinez absent) YES Question 2J Vote 5-0 (Hellmann & Martinez absent) NO Question 2K Vote 5-0 (Hellmann & Martinez absent) NO Question 2L Vote 5-0 (Hellmann & Martinez absent) NO Question 2M Vote 5-0 (Hellmann & Martinez absent) NO Question 3A Vote 5-0 (Hellmann & Martinez absent) YES Question 3B Vote 5-0 (Hellmann & Martinez absent) NO Question 3C Vote 5-0 (Hellmann & Martinez absent) YES Question 3D Vote 5-0 (Hellmann & Martinez absent) YES Question 3E Vote 5-0 (Hellmann & Martinez absent) YES Question 3F Vote 5-0 (Hellmann & Martinez absent) NO Question 3G Vote 5-0 (Hellmann & Martinez absent) NO Question 4 : Motion by Gonzalez, seconded by Anderson that the Georgetown Transportation Enhancement Board, following guidelines provided by the City Attorney, finds Transportation Project numbered CC R eligible for 4B funding, because it: (1) conforms to the ballot language establishing the sales tax; (2) constitutes on or more costs authorized by stature; and (3) is one or more of the types of project authorized by stature, documented by the GTEC Board Ranking of Eligibility: Ranking Summary completed in the GTEC Board Meeting held August 15, 2012. Approved 5-0 (Hellmann & Martinez absent) G. Public Hearing by the Georgetown Transportation Enhancement Corporation (GTEC) regarding the expenditure of 4B sales tax funds for the proposed 2012/13 budget. --Micki Rundell Public hearing opened at 2:56 PM Lorie Lankford explained to the Board and public what projects were listed for the public hearing. Public hearing closed at 3:07 PM III. ADJOURN Motion by Connor seconded by Sattler to adjourn meeting. Approved 5-0 Adjournment The meeting was adjourned at 03:07 PM. Approved :Attest: _______________________________________________ Troy Hellmann - President Tommy Gonzalez - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, July 18, 2012 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, July 18, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Troy Hellmann - President, Kevin Kelly - Vice President, Tommy Gonzalez - Secretary, Bill Sattler, Bill Connor, Dawn Martinez, Johnny Anderson Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT/Updates C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on June 20, 2012 -- Paul E. Brandenburg F. Consideration and possible action regarding Project Eligibility findings for the Northern Extension of Wolf Ranch Parkway. - Ed Polasek G. Public Hearing by Georgetown Transportation Enhancement Corporation (GTEC) regarding the expenditure of 4B sales taxes for the extension of Wolf Ranch Parkway. - Micki Rundell H. Discussion and possible action to approve the 2012/2013 Interlocal Service Agreement between GTEC and the City for administrative services. -- Micki Rundell I. Discussion and possible action to adopt the 2012/2013 proposed GTEC budget and set a date for the public hearing on the proposed budget GTEC Budget -- Micki Rundell J. Consideration and possible action to approve Task Order KPA-12-005 with Kasberg, Patrick & Associates, LP (KPA) of Georgetown, Texas, for professional engineering services related to the preliminary engineering design and report preparation for the Rivery Extension from Williams Drive to Northwest Boulevard in the amount of $61,720.00. – Ed Polasek/Bill Dryden III. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, July 18, 2012 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , July 18, 2012. Board Members Present: Troy Hellmann - President, Kevin Kelly - Vice President, Tommy Gonzalez - Secretary, Bill Sattler, Bill Connor arrived 2:03 PM, Dawn Martinez, Johnny Anderson Board Members Absent: Staff Present: Paul Brandenburg, Micki Rundell, Jana Kern, Ed Polasek, Bill Dryden, Jordan Maddox, Bridget Chapman, Others Present: Trae Sutton - KPA Engineers Minutes Regular Meeting Mr. Troy Hellmann called the regular GTEC Board meeting order on Wednesday July 18, 2012 at 2:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT/Updates: Polasek informed the board that John Wagner - TxDOT Georgetown Area Office Engineer announced his retirement. AFA for FM 1460 has been signed by TxDOT. C. Project Progress Reports: TxDOT is anticipating a November 2013 for the completion of the Lakeway Drive Overpass. D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on June 20, 2012 -- Paul E. Brandenburg Motion by Gonzalez, seconded by Anderson to approve minutes as presented. Approved 7-0 Moved to Item "H". F. Consideration and possible action regarding Project Eligibility findings for the Northern Extension of Wolf Ranch Parkway. - Ed Polasek Item Pulled G. Public Hearing by Georgetown Transportation Enhancement Corporation (GTEC) regarding the expenditure of 4B sales taxes for the extension of Wolf Ranch Parkway. - Micki Rundell Item Pulled H. Discussion and possible action to approve the 2012/2013 Interlocal Service Agreement between GTEC and the City for administrative services. -- Micki Rundell Rundell explained the Interlocal Service Agreement to the Board. Motion by Gonzalez, seconded by Martinez to approve the 2012/13 Interlocal Service Agreement. Approved 7-0 I. Discussion and possible action to adopt the 2012/2013 proposed GTEC budget and set a date for the public hearing on the proposed budget GTEC Budget -- Micki Rundell Rundell reviewed the proposed 2012/13 budget with the board. Motion by Gonzalez, seconded by Connor to approve the 2012/13 proposed GTEC Budget and set a public hearing date for the August GTEC Board meeting. Approved 7-0 J. Consideration and possible action to approve Task Order KPA-12-005 with Kasberg, Patrick & Associates, LP (KPA) of Georgetown, Texas, for professional engineering services related to the preliminary engineering design and report preparation for the Rivery Extension from Williams Drive to Northwest Boulevard in the amount of $61,720.00. – Ed Polasek/Bill Dryden Polasek stated that is part of the Williams Drive Gateway Project. Awhile back staff mentioned to the Board about doing some preliminary engineering work for the Gateway - mainly being the Rivery to Washam extension and to give some alternatives and cost estimates on actual construction. The plan is to bring back three to four alternatives to connect the hotels and future development at Northwest Blvd to the development at Rivery Blvd. Motion by Connor seconded by Gonzalez to approve Task Order KPA 12-005 With KPA to bring four (4) alternative routes for Board review. Approved 7-0 Motion by Gonzalez, seconded by Anderson to move into executive session Sec 551.071 Consultation with Attorney. Approved 7-0 Moved into Executive Session at 2:44 PM Moved back into Regular Session at 3:07 PM. Board Chair stated that Items F & G where being pulled. III. ADJOURN Motion by Connor seconded by Sattler to adjourn meeting. Approved 7-0 Adjournment The meeting was adjourned at 03:10 PM. Approved :Attest: _______________________________________________ Troy Hellmann - President Tommy Gonzalez - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, June 20, 2012 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, June 20, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Troy Hellmann - President, Kevin Kelly - Vice President, Tommy Gonzalez - Secretary, Bill Sattler, Bill Connor, Dawn Martinez, Johnny Anderson Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT/Updates C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on April 13, 2012 -- Paul E. Brandenburg III. STRATEGIC PLANNING /ISSUES: EXECUTIVE SESSION CALLED TO ORDER In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. F. Section 551.087 Economic Development - Rivery Park Conference Center REGULAR SESSION CALLED BACK TO ORDER G. Action from Executive Session IV. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, June 20, 2012 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , June 20, 2012. Board Members Present: Troy Hellmann - President, Kevin Kelly - Vice President, Tommy Gonzalez - Secretary, Dawn Martinez, Johnny Anderson, Bill Connor arrived at 2:26 PM Board Members Absent: Bill Sattler Staff Present: Micki Rundell, Jana Kern, Ed Polasek, Bill Dryden, Mark Thomas, Chris Foster, Bridget Chapman, Laurie Brewer, Paul Brandenburg arrived 2:18 PM Minutes Regular Meeting Mr. Troy Hellmann called the Regular GTEC Board meeting to order on Wednesday, June 20, 2012 at 2:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT/Updates: Carlos Lopez, District Engineer for TxDOT has announced he will be retiring in July 2012. What this means is that we will be going through a transitional period. We are currently working on getting our AFA agreement for FM 1460 pushed through before he leaves. C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on April 13, 2012 -- Paul E. Brandenburg Motion by Gonzalez, seconded by Anderson to approve minutes as presented. Approved 5-2 (Bill Sattler & Bill Connor absent) III. STRATEGIC PLANNING /ISSUES: EXECUTIVE SESSION CALLED TO ORDER @ 2:10 PM In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. F. Section 551.087 Economic Development - Rivery Park Conference Center REGULAR SESSION CALLED BACK TO ORDER @ 2:45 PM G. Action from Executive Session Motion by Connor, seconded by Gonzalez to direct staff to obtain additional information and clarification from Developer for Performance Agreement, for GTEC Board to make findings necessary to approve Project and to call for a Public Hearing for the next GTEC Board meeting in July 2012. Approved 6-1 (Sattler absent) IV. ADJOURN Motion by Gonzalez to adjourn meeting. Approved 6-1(Sattler Absent) Adjournment The meeting was adjourned at 02:45 PM. Approved :Attest: _______________________________________________ Troy Hellmann - President Tommy Gonzalez - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, May 16, 2012 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, May 16, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Troy Hellmann - President, Kevin Kelly - Vice President, Tommy Gonzalez - Secretary, Rachael Jonrowe, Bill Connor, Dawn Martinez, Johnny Anderson Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board for the month of Maythe month of Maythe month of Maythe month of May 2012201220122012.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, May 16, 2012 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , May 16, 2012. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board for the month of Maythe month of Maythe month of Maythe month of May 2012201220122012.... ThereforeThereforeThereforeTherefore,,,, no meeting was be heldno meeting was be heldno meeting was be heldno meeting was be held.... Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, April 18, 2012 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, April 18, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Troy Hellmann - President, Kevin Kelly - Vice President, Tommy Gonzalez - Secretary, Rachael Jonrowe, Bill Connor, Dawn Martinez, Johnny Anderson Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT/Updates C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. PUBLIC HEARING by the Georgetown Transportation Enhancement Corporation (GTEC) regarding the expenditure of 4B sales taxes for the 2011/2012 GTEC transportation improvement plan Williams Drive Gateway and South East Inner Loop ROW/Easement Acquisition. -- Micki Rundell F. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on March 21, 2012 -- Paul E. Brandenburg G. Consideration and possible recommendation to authorize Task Order No. JPA-12-001 in the amount of $259,450.00 with JPA Real Estate Consulting of Georgetown, Texas for right of way acquisition services in connection with the proposed TxDOT FM 1460 Improvement Project -- Terri Glasby Calhoun/Ed Polasek III. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, April 18, 2012 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , April 18, 2012. Board Members Present: Troy Hellmann - President, Kevin Kelly - Vice President, Tommy Gonzalez - Secretary, Rachael Jonrowe arrived at 2:03, Bill Connor, Johnny Anderson Board Members Absent: Dawn Martinez Staff Present: Jim Briggs, Jana Kern, Ed Polasek, Bill Dryden, Micki Rundell, Terri Calhoun Others Present: Brian Peterson - Citizen, Joseph Aubin - JPA Real Estate Consulting Minutes Regular Meeting Mr. Troy Hellmann called the Regular GTEC Board meeting to order on Wednesday, April 18, 2012 at 2:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT/Updates CAMPO has received the allocation of the $2 Billion that TxDOT has for immediate projects. The allocation is most likely going to projects that are shovel ready, that are on the interstate 100 most congested network that TTI came up with for the State. That will give us two options - IH 35 and 183. Most likely TxDOT and CAMPO will loan the money to CTRMA for their projects that are immediately shovel ready and in turn receive payments back from CTRMA to use on those congested corridors. They will be doing this because the money has to be used for shovel ready projects and there are no shovel ready projects at this time on IH35 or 183. C. Project Progress Reports - Reduction on cost from ATMOS on Southwest Bypass D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. PUBLIC HEARING by the Georgetown Transportation Enhancement Corporation (GTEC) regarding the expenditure of 4B sales taxes for the 2011/2012 GTEC transportation improvement plan Williams Drive Gateway and South East Inner Loop ROW/Easement Acquisition. -- Micki Rundell Public Hearing opened. Hellman stated seeing and hearing no comments we will now close the Public Hearing. Closed at 2:13 PM F. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on March 21, 2012 -- Paul E. Brandenburg Motion by Gonzalez, seconded by Anderson to approve as presented. Approved 6-0- 1(Martinez absent) G. Consideration and possible recommendation to authorize Task Order No. JPA-12-001 in the amount of $259,450.00 with JPA Real Estate Consulting of Georgetown, Texas for right of way acquisition services in connection with the proposed TxDOT FM 1460 Improvement Project -- Terri Glasby Calhoun/Ed Polasek Calhoun stated that at the March 27, 2012 Council meeting the 90/10 agreement was approved. This Task Order is for ROW acquisition, relocation services and appraisal services for the FM 1460 Improvement project. Motion by Gonzalez, seconded by Hellmann to approve task order JPA 12-001 in the amount of $259,450.00. Approved 6-0- 1(Martinez absent) III. ADJOURN Motion by Connor to adjourn meeting. Approved 6-0- 1(Martinez absent) Adjournment The meeting was adjourned at 02:15 PM. Approved :Attest: _______________________________________________ Troy Hellmann - President Tommy Gonzalez - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, March 21, 2012 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, March 21, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Troy Hellmann, Rachael Jonrowe, Kevin Kelly, Tommy Gonzalez, Bill Connor, Dawn Martinez, Johnny Anderson Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of City Staff, GTEC Board members, and Visitors B. Meeting Process C. Industry/CAMPO/TxDOT/ Updates D. Project Progress Reports E. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) F. Consideration and possible action to appoint Board President consistent with Section 3.02 of the GTEC Bylaws -- Paul E. Brandenburg G. Consideration and possible action to appoint Board Vice - President consistent with Section 3.02 of the GTEC Bylaws -- Paul E. Brandenburg H. Consideration and possible action to appoint Board Secretary consistent with Section 3.02 of the GTEC Bylaws -- Paul E. Brandenburg I. Review and possible action related to the Day and Time of GTEC Board meetings. Paul E. Brandenburg J. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on January 18, 2012 -- Paul E. Brandenburg K. Consideration and possible action to amend the budget to fund the Williams Drive Gateway Project in an amount not to exceed $65,000 to provide preliminary design of the Rivery Boulevard to Washam Drive extension from the Economic Development Projects fund balance and setting public hearing dates. Ed Polasek/Micki Rundell L. Discussion and possible action on a 90/10 Agreement for Right of Way Procurement with the Texas Department of Transportation related to the FM 1460 Project in an estimated amount of $1,501,176.12 for local share of right-of-way acquisition and utility relocation – Ed Polasek/Bill Dryden M. Consideration and possible action concerning the 2012/13 Transportation Improvement Program. Ed/Micki III. STRATEGIC PLANNING /ISSUES: EXECUTIVE SESSION CALLED TO ORDER In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. N. Sec. 551.072: Deliberation about Real Property - Discussion and deliberation concerning proposed real estate purchase of an approximately 12.05 acre tract at Inner Loop/FM 1460. REGULAR SESSION CALLED BACK TO ORDER O. Action from Executive Session III. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall , 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, March 21, 2012 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , March 21, 2012. Board Members Present: Troy Hellmann - President, Kevin Kelly - Vice President, Tommy Gonzalez - Secretary, Rachael Jonrowe, Bill Connor, Dawn Martinez, Johnny Anderson Board Members Absent: None Staff Present: Micki Rundell, Jana Kern, Ed Polasek, Bill Dryden, Bridget Chapman, Terri Calhoun, Jim Briggs, Paul Brandenburg Others Present: Brian Peterson - Citizen Minutes Regular Meeting Ms. Rundell called the regular GTEC Board meeting to order on Wednesday, March 21, 2012 at 2:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of City Staff, GTEC Board members, and Visitors B. Meeting Process C. Industry/CAMPO/TxDOT/ Updates: TxDOT has released new environmental affairs division rules as far as Federal and State projects. This will go into affect on all projects developed after April 15, 2012. The Census announcement that will be coming next week. the next round of announcements will be the urbanized area definitions. Staff is anticipating that we will be named small urban or part of the Austin large urban. We will no longer be considered rural. Which means on October 1, 2012 CARTS will no longer service the City of Georgetown as transit. Also on October 1, 2012 staff will be required to interface to stormwater permitting for MS4 which will affect all of our construction projects in the future. D. Project Progress Reports E. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) F. Consideration and possible action to appoint Board President consistent with Section 3.02 of the GTEC Bylaws -- Paul E. Brandenburg Motion by Gonzalez, seconded by Jonrowe to appoint Troy Hellmann as GTEC Board President. Approved 7-0 G. Consideration and possible action to appoint Board Vice - President consistent with Section 3.02 of the GTEC Bylaws -- Paul E. Brandenburg Motion by Hellmann, seconded by Gonzalez, to appoint Kevin Kelly as GTEC Board Vice-President. Approved 7-0 H. Consideration and possible action to appoint Board Secretary consistent with Section 3.02 of the GTEC Bylaws -- Paul E. Brandenburg Motion by Jonrowe, seconded by Hellmann to appoint Tommy Gonzalez as GTEC Board Secretary. Approved 7-0 I. Review and possible action related to the Day and Time of GTEC Board meetings. Paul E. Brandenburg Brandenburg stated that annually we are to review the date and time of the board meetings. At the present time GTEC meets on the third Wednesday of the month at 2:00 PM. There was discussion on moving the meeting earlier or later and there was conflict either way. It was decided to keep the meeting as is. Motion by Anderson, seconded by Gonzalez, to keep the GTEC Board meeting to the third Wednesday of the month at 2:00 PM. Approved 7-0 J. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on January 18, 2012 -- Paul E. Brandenburg Motion by Gonzalez, seconded by Jonrowe to approve minutes as presented. Approved 6-0-1(Connor opposed) K. Consideration and possible action to amend the budget to fund the Williams Drive Gateway Project in an amount not to exceed $65,000 to provide preliminary design of the Rivery Boulevard to Washam Drive extension from the Economic Development Projects fund balance and setting public hearing dates. Ed Polasek/Micki Rundell Polasek stated that this item is before you to provide preliminary engineering and design work for the possible extension of Rivery Blvd. to Washam Dr. This study would provide several design alternatives and cost estimates for the extension of Rivery Blvd to Washam Dr. The Williams Dr. Gateway is an eligible project, found in 2005. Since that time there has been Gateway Master Plan adopted that showed an extension of a road running south of the frontage road. With the relocation of McCoy Elementary School the opportunity to initiate the redevelop- ment of the Gateway is now viable. Also, the possibility of utilizing the existing traffic signal on Rivery Blvd. to provide signalize access to the Gateway. What we are asking today is for the GTEC Board to approve this expense and to set a public hearing for the next GTEC Board meeting, which is April 18, 2012. Motion by Jonrowe, seconded by Gonzalez to amend budget and set a public hearing for April 18, 2012. Approved 7-0 L. Discussion and possible action on a 90/10 Agreement for Right of Way Procurement with the Texas Department of Transportation related to the FM 1460 Project in an estimated amount of $1,501,176.12 for local share of right-of-way acquisition and utility relocation – Ed Polasek/Bill Dryden Polasek stated that in the 2011/12 budget there is money allocated to the FM 1460 ROW. This was for ROW to be purchased that was outside of the 2008 voter bond approved area. TxDOT has asked that the City of Georgetown sponsor a local participation 90/10 agreement. This agreement will allow TxDOT to pay for 90% of the ROW and utility relocation cost with the local government covering the 10% cost. This will result in having TxDOT construction plans, with cleared ROW and utilities ready for bid in FY 2014. Motion by Connor, seconded by Jonrowe to approve the 90/10 agreement for ROW Procurement in an estimated amount of $1,501,176.12. Approved 7-0 M. Consideration and possible action concerning the 2012/13 Transportation Improvement Program. Ed Polasek/Micki Rundell Polasek stated that part of your annual process is the Transportation Improvement Program (TIP), which is a list of projects that have Board approval. Based on our desire not to issue anymore debt, if at all possible, staff has not recommended any new funding for this fiscal year. The proposed TIP is a continuation of development of those projects which staff feels will have the greatest economic and transportation impact for the community. Motion by Gonzalez, seconded by Jonrowe to proceed with project development and recommend the TIP as presented. Approved 7-0 III. STRATEGIC PLANNING /ISSUES: EXECUTIVE SESSION CALLED TO ORDER 3:04 PM In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. N. Sec. 551.072: Deliberation about Real Property - Discussion and deliberation concerning proposed real estate purchase of an approximately 12.05 acre tract at Inner Loop/FM 1460. REGULAR SESSION CALLED BACK TO ORDER 4:09 PM O. Action from Executive Session Motion by Gonzalez, seconded by Hellmann to instruct staff to proceed with the purchase of said property as discussed in executive session and to bond fund the $1.6M. Approve 4-0-3 (Jonrowe, Anderson, Martinez against) III. ADJOURN Motion by Jonrowe to adjourn meeting. Approved 7-0 Adjournment The meeting was adjourned at 04:15 PM. Approved :Attest: _______________________________________________ Troy Hellmann - President Tommy Gonzalez - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, February 15, 2012 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, February 15, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Ray Armour - President, Tommy Gonzalez - Secretary, Troy Hellmann, Rachael Jonrowe, Kevin Kelly Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board for the month of Februarythe month of Februarythe month of Februarythe month of February 2012201220122012.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, February 15, 2012 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , February 15, 2012. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board forNo items have been submitted for consideration by the GTEC Board for the month of Februarythe month of Februarythe month of Februarythe month of February 2012201220122012.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, January 18, 2012 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, January 18, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Ray Armour - President, Tommy Gonzalez - Secretary, Troy Hellmann, Rachael Jonrowe, Kevin Kelly, 2 Vacant Spots Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of visitors. B. Industry/CAMPO/TxDOT Updates C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to approval minutes from the regular meeting held November 16, 2011 – Paul Brandenburg F. Discussion and possible action regarding amending the 2011/12 GTEC Budget for projects with remaining funding and approval from 2010/11. --Micki Rundell G. Consideration and possible action to approve the Second Amendment to Professional Services Contract with Kasberg, Patrick & Associates, LP, (dated March 14, 1995) related to the Southeast Arterial One (Southwestern Blvd to Maple St.) in the amount of $32,500.00. – Ed Polasek/Bill Dryden H. Consideration and possible action to approve the First Amendment to Task Order No. KAI-10-001 with Klotz Associates, Inc., (dated January 12, 2010) related to the Northwest Boulevard Bridge over IH 35 Project (Washam Drive to Austin Avenue) in the amount of $231,000.00. – Ed Polasek/Bill Dryden ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, January 18, 2012 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , January 18, 2012. Board Members Present: Ray Armour - President, Tommy Gonzalez - Secretary, Troy Hellmann, Rachael Jonrowe, Kevin Kelly, 2 Vacant Spots Board Members Absent: Staff Present: Paul Brandenburg, Jim Briggs, Micki Rundell, Jana Kern, Ed Polasek, Trina Binkford, Mark Thomas, Others Present: Rebecca Bray - Klotz Assoc. Inc. Minutes Regular Meeting Mr. Ray Armour called the regular GTEC Board Meeting to Order on Wednesday, January 18, 2012 at 2:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of visitors. B. Industry/CAMPO/TxDOT Updates: TxDOT and Texas Transportation Institute are working on the draft report concerning issues with transit funding and the 2010 Census Urbanized areas. TxDOT Update: They are going to put all of the unallocated 2011/2012 ROW money into the City of Georgetown for the FM 1460 project. This is roughly $3M this year. The City would have to provide 10% match. The reason for doing this is by taking the money for ROW this year, we become the top priority project for the region for 2013 with ROW money. Which means all the ROW for the entire segment of FM 1460 we would have, with TxDOT and the 9010 agreement. Round Rock has agreed to do an Interlocal Agreement with Georgetown. C. Project Progress Reports: Lakeway Drive Overpass all of the ROW prep work is going on. Construction will be approximately 18 months hoping it stays on schedule. Asked and answered there will be a signal at the frontage road but as of right now there will not be a signal at Lakeway and Airport. SE 1 Base course is down and paving has started. Still waiting on the Atmos improvements D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to approval minutes from the regular meeting held November 16, 2011 – Paul Brandenburg Motion by Hellmann, seconded by Gonzalez to approve the minutes as presented. Approved 5-0 F. Discussion and possible action regarding amending the 2011/12 GTEC Budget for projects with remaining funding and approval from 2010/11. --Micki Rundell Rundell stated that this is the official action to amend the 2011/12 GTEC budget by rolling the construction dollars from the 2010/11 budget to the 2011/12 budget. Motion by Hellmann, seconded by Jonrowe to amend Budget. Approved 5-0 G. Consideration and possible action to approve the Second Amendment to Professional Services Contract with Kasberg, Patrick & Associates, LP, (dated March 14, 1995) related to the Southeast Arterial One (Southwestern Blvd to Maple St.) in the amount of $32,500.00. – Ed Polasek/Bill Dryden Polasek this amendment is to add the inspection during the placement of the final base course and hot mix asphaltic concrete pavement for the SE1 project. The technical advice and opinion will be provided to the City and the contractor during the placement of asphalt to insure acceptable ride quality. Motion by Hellmann, seconded by Gonzalez to approve amendment. Approved 5-0 H. Consideration and possible action to approve the First Amendment to Task Order No. KAI-10-001 with Klotz Associates, Inc., (dated January 12, 2010) related to the Northwest Boulevard Bridge over IH 35 Project (Washam Drive to Austin Avenue) in the amount of $231,000.00. – Ed Polasek/Bill Dryden Polasek this amendment is for the preliminary schematic for the North Bound Frontage Road (NBFR) from Williams Drive to Lakeway. TxDOT requires any proposed NBFR be evaluated from Williams Drive to Lakeway Drive by developing 1) a Schematic for the IH 35 corridor to adequately locate proposed access ramps with IH 35 and 2) the Preliminary Engineering plans for construction. Motion by Gonzalez, seconded by Jonrowe to approve amendment. Approved 5-0 ADJOURN Motion by Hellmann to adjourn meeting. Approved 5-0 Adjournment The meeting was adjourned at 02:55 PM. Approved :Attest: _______________________________________________ Ray Armour - President Tommy Gonzalez - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Special Meeting Monday, January 9, 2012 The Georgetown Transportation Enhancement Corporation Special Meeting will meet on Monday, January 9, 2012 at 09:00 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Ray Armour - President, Richard Anderson - Vice President, Tommy Gonzalez - Secretary, Troy Hellmann, Rachael Jonrowe, Kevin Kelly Call to Order at 09:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of visitors. B. Industry/CAMPO/TxDOT Updates C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible approval of the minutes from the regular meeting held November 16, 2011 – Paul Brandenburg F. Consideration and possible recommendation to approve a second amendment to Task Order KPA 09-003 relating to the Southeast Arterial One (Southwestern Blvd to Maple St.) Issued pursuant to the Master Services Agreement between the City of Georgetown and Kasberg, Patrick & Associates, LP. in the amount of $32,500.00. -- Ed Polasek/Bill Dryden ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Special Meeting Monday, January 9, 2012 The Georgetown Transportation Enhancement Corporation Special Meeting of the City of Georgetown, Texas, met on Monday, January 9, 2012. Board Members Present: Troy Hellmann, Rachael Jonrowe, Kevin Kelly Board Members Absent: Tommy Gonzalez, Ray Armour, 2 Vacant Spots Staff Present: Jana Kern, Ed Polasek, Bill Dryden, Trina Binkford, Susan Morgan Others Present: Trae Sutton - KPA Minutes Regular Meeting Meeting was cancelled at 9:20 AM Monday January 9, 2012, due to lack of quorum. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of visitors. B. Industry/CAMPO/TxDOT Updates C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible approval of the minutes from the regular meeting held November 16, 2011 – Paul Brandenburg F. Consideration and possible recommendation to approve a second amendment to Task Order KPA 09-003 relating to the Southeast Arterial One (Southwestern Blvd to Maple St.) Issued pursuant to the Master Services Agreement between the City of Georgetown and Kasberg, Patrick & Associates, LP. in the amount of $32,500.00. -- Ed Polasek/Bill Dryden ADJOURN Adjournment The meeting was adjourned at . Approved :Attest: _______________________________________________ Ray Armour - President Tommy Gonzalez - Secretary