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HomeMy WebLinkAboutGTEC_Agenda&Minutes_2013Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, October 16, 2013 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, October 16, 2013 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Bill Connor - President, Johnny Anderson - Vice President, John Hesser, Jerry Hammerlun, Tommy Gonzalez, Dawn Martinez, Jesus Moulinet Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed)A A. Introduction of Visitors B. Industry/CAMPO/TxDOT/ Updates C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to appoint Board Secretary consistent with Section 3.02 of the GTEC Bylaws --Bill Connor F. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on August 21, 2013 -- Paul E. Brandenburg G. Consideration and possible action to authorize the purchase of Parcel 207, Parts 1 and 2, from Georgetown Railroad Company in the amount of $1,713,000, plus closing costs, in connection with the TxDOT FM 1460 Improvement Project (North Segment – Quail Valley Drive to North of Westinghouse Road) – Edward G. Polasek, AICP, Transportation Services Director, and Terri Calhoun, SR/WA, R/W-NAC, Real Estate Services Coordinator H. Consideration and possible action to authorize funding with existing GTEC approved funding in the amount of $750,000 and scheduling of funding for future transportation improvements identified in the Traffic Impact Analysis for the Summit at Rivery Park Conference Center and Hotel - Ed Polasek I. Staff report regarding proposed Performance Agreement for transportation - related improvements associated with the development of new business enterprises in The Summit at Rivery Park Subdivision , including possible direction to staff. - Bridget Chapman III. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, September 18, 2013 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, September 18, 2013 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Bill Connor - President, Johnny Anderson - Vice President, John Hesser, Jerry Hammerlun, Tommy Gonzalez, Dawn Martinez, Jesus Moulinet Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, General Manager - Utilities, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed)A A. Introduction of Visitors B. Industry/CAMPO/TxDOT/ Updates C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to appoint Board Secretary consistent with Section 3.02 of the GTEC Bylaws --Bill Connor F. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on August 21, 2013 -- Paul E. Brandenburg G. Consideration and possible action to authorize funding with existing GTEC approved funding in the amount of $750,000 and scheduling of funding for future transportation improvements identified in the Traffic Impact Analysis for the Summit at Rivery Park Conference Center and Hotel - Ed Polasek H. Staff report regarding proposed Performance Agreement for transportation - related improvements associated with the development of new business enterprises in The Summit at Rivery Park Subdivision , including possible direction to staff. - Bridget Chapman III. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, September 18, 2013 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , September 18, 2013. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting MEETING WAS NOT HELD DUE TO LACK OF QUORUM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, General Manager - Utilities, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed)A A. Introduction of Visitors B. Industry/CAMPO/TxDOT/ Updates C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to appoint Board Secretary consistent with Section 3.02 of the GTEC Bylaws --Bill Connor F. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on August 21, 2013 -- Paul E. Brandenburg G. Consideration and possible action to authorize funding with existing GTEC approved funding in the amount of $750,000 and scheduling of funding for future transportation improvements identified in the Traffic Impact Analysis for the Summit at Rivery Park Conference Center and Hotel - Ed Polasek H. Staff report regarding proposed Performance Agreement for transportation - related improvements associated with the development of new business enterprises in The Summit at Rivery Park Subdivision , including possible direction to staff. - Bridget Chapman III. ADJOURN Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, August 21, 2013 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, August 21, 2013 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Johnny Anderson - Vice President, Bill Connor - Secretary, John Hesser, Jerry Hammerlun, Dawn Martinez, Jesus Moulinet Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, General Manager - Utilities, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed)A A. Introduction of Visitors B. Industry/CAMPO/TxDOT/ Updates C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to appoint Board President consistent with Section 3.02 of the GTEC Bylaws -- Paul E. Brandenburg F. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on July 17, 2013 -- Paul E. Brandenburg G. Consideration and possible action to authorize the purchase of Parcel 1AAQ Parts 1 from NNP-Teravista, LLC in the amount of $268,000.00 plus closing costs, in connection with the TxDOT FM 1460 Improvement Project (South Segment – 0.9 mi N of Westinghouse Rd. to 0.05 mi S of University Blvd., Round Rock) – Terri Calhoun and Ed Polasek H. Public Hearing by the Georgetown Transportation Enhancement Corporation (GTEC) regarding the expenditure of 4B sales tax funds for the proposed 2013/14 Budget . Micki Rundell III. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, August 21, 2013 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , August 21, 2013. Board Members Present: Johnny Anderson - Vice President, Bill Connor - Secretary, John Hesser, Jesus Moulinet Board Members Absent: Jerry Hammerlun, Dawn Martinez Staff Present: Paul Brandenburg, Jim Briggs, Micki Rundell, Jana Kern, Ed Polasek, Bill Dryden, Terri Calhoun, La'Mar Kemp. Bridget Chapman, OTHERS PRESENT: William Maples - Halff Associates Minutes Regular Meeting Mr. Johnny Anderson called the Regular GTEC Board Meeting to order on Wednesday , August 21, 2013 at 2:25 PM. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, General Manager - Utilities, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT/ Updates: TxDOT is in the process of activating the pedestrian cross walk at Southeast Inner Loop and SH 29. At the August 27, 2013 City Council Meeting, there will be a presentation on Project Connect North. Brandenburg asked about transportation planning of Inner Loop from IH 35 to FM 1460. Polasek stated there is a project with TxDOT. The City has not even received the draft documents/report to be able to add it our project progress reports. KPA is working on this. Once we start the Public meeting process, we will add it to our Project Progress Report. C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to appoint Board President consistent with Section 3.02 of the GTEC Bylaws -- Paul E. Brandenburg Motion by Moulinet, seconded by Hesser to appoint Bill Connor as President of the GTEC Board. Approved 4-0 F. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on July 17, 2013 -- Paul E. Brandenburg Motion by Connor, seconded by Moulinet to approve minutes as presented. Approved 4-0 G. Consideration and possible action to authorize the purchase of Parcel 1AAQ Parts 1 from NNP-Teravista, LLC in the amount of $268,000.00 plus closing costs, in connection with the TxDOT FM 1460 Improvement Project (South Segment – 0.9 mi N of Westinghouse Rd. to 0.05 mi S of University Blvd., Round Rock) – Terri Calhoun and Ed Polasek Calhoun explained item to the Board. Motion by Hesser, seconded by Connor to move forward for City Council approval. Approved 4-0 H. Public Hearing by the Georgetown Transportation Enhancement Corporation (GTEC) regarding the expenditure of 4B sales tax funds for the proposed 2013/14 Budget . Micki Rundell Public Hearing open at 2:49 Public Hearing Closed at 2:50 III. ADJOURN Motion by Connor, seconded by Hesser to adjourn meeting at 2:50 PM. Approved 4-0 Adjournment The meeting was adjourned at 02:50 PM. Approved :Attest: _______________________________________________ Johnny Anderson - Vice PresidentBill Connor - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, July 17, 2013 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, July 17, 2013 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Troy Hellmann - President, Johnny Anderson - Vice President, Bill Connor - Secretary, John Hesser, Jerry Hammerlun, Dawn Martinez, Jesus Moulinet Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, General Manager - Utilities, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed)A A. Introduction of Visitors B. Industry/CAMPO/TxDOT/ Updates C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on June 19, 2013 -- Paul E. Brandenburg F. Consideration and possible action to appoint John Hesser as the GTEC representative to the GTAB Board. - Troy Hellmann G. Discussion and possible action to amend the budget or provide funding in the 2013/14 budget to fund the Snead Drive improvements from Inner Loop Road to Airborn Circle in an amount not to exceed $1,064,610.00 and set a public hearing. - Ed Polasek and Mark Thomas H. Discussion and possible action to approve the 2013/14 Interlocal Service Agreement between GTEC and the City for administrative services. - Micki Rundell I. Discussion and possible action to adopt the 2013/14 proposed GTEC budget and set a date for the public hearing on the proposed budget. - Micki Rundell III. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, July 17, 2013 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , July 17, 2013. Board Members Present: Bill Connor - Secretary, John Hesser, Jerry Hammerlun, Jesus Moulinet Board Members Absent: Troy Hellmann - President, Johnny Anderson - Vice President, Dawn Martinez Staff Present: Paul Brandenburg, Jim Briggs, Micki Rundell, Ed Polasek, Jana Kern, Wes Wright, Mark Thomas, Bill Dryden, LaMar Kemp, OTHERS PRESENT: Ben Lake & Rob Crowson - Steger Bizzell Minutes Regular Meeting Mr. Paul Brandenburg called the regular GTEC Board meeting to order on Wednesday, July 17, 2013 at 2:02 PM Due to the absence of the President and Vice President the remaining Board members shall select a member to preside over this meeting, Per Section 2.09 of the GTEC Bylaws. Motion by Hammerlun, seconded by Hesser to choose Bill Connor to preside over this Board meeting. Approved 4-0 (Hellmann, Anderson & Martinez absent) Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, General Manager - Utilities, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed)A A. Introduction of Visitors B. Industry/CAMPO/TxDOT/ Updates: CAMPO - Updated the growth model and economic employment and population distribution plan. C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on June 19, 2013 -- Paul E. Brandenburg Motion by Hammerlun, seconded by Moulinet to approve minutes as presented. Approved 4-0 (Hellmann, Anderson & Martinez absent) F. Consideration and possible action to appoint John Hesser as the GTEC representative to the GTAB Board. - Troy Hellmann Motion by Hammerlun, seconded by Moulinet to remove Anderson as GTEC representative to the GTAB Board and appoint John Hesser as the GTEC representative to the GTAB Board. Approved 4-0 (Hellmann, Anderson & Martinez absent) G. Discussion and possible action to amend the budget or provide funding in the 2013/14 budget to fund the Snead Drive improvements from Inner Loop Road to Airborn Circle in an amount not to exceed $1,064,610.00 and set a public hearing. - Ed Polasek and Mark Thomas Polasek/Thomas updated the board on this project. At the May 2013 Board meeting, the motion was to move this project forward and extend Snead Drive to four lanes. Also, to have staff bring back a final dollar amount that will be added to the 2013/14 Budget. This project was found to be eligible in 2009. In May 2013 two potential economic development projects that were considering locations along Snead Drive. With this new information the Board recommended proceeding with the improvements prior to actual development of the projects. Rundell recommended to the Board that they do a Bond for this project, because this construction improvement and funding it over ten to twelve years. By doing the Bond it would not impact your cash for future projects. Motion by Hammerlun, seconded by Moulinet to proceed with the project and fund the services of non construction incidentals in an estimate of $239,510.00 out of the current 2012/13 budget and the construction cost that is estimated to be $825,100.00 be put into the 2013/14 budget with debt. Approved 4-0 (Hellmann, Anderson & Martinez absent) H. Discussion and possible action to approve the 2013/14 Interlocal Service Agreement between GTEC and the City for administrative services. - Micki Rundell Rundell explained the annual agreement to the Board. Motion by Hammerlun, seconded by Moulinet to approve the 2013-14 Interlocal Service Agreement as presented. Approved 4-0 (Hellmann, Anderson & Martinez absent) I. Discussion and possible action to adopt the 2013/14 proposed GTEC budget and set a date for the public hearing on the proposed budget. - Micki Rundell Rundell explained the 2013/14 proposed GTEC Budget to the board. Motion by Hesser, seconded by Moulinet to approve the 2013-14 GTEC budget as amended and to set the public hearing for Aug 21, 2013. Approved 4-0 (Hellmann, Anderson & Martinez absent) III. ADJOURN Motion by Hammerlun, seconded by Moulinet to adjourn meeting. Approved 4-0 (Hellmann, Anderson & Martinez absent) Adjournment The meeting was adjourned at 02:44 PM. Approved :Attest: _______________________________________________ Bill Connor - Acting President Bill Connor - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, June 19, 2013 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, June 19, 2013 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Troy Hellmann - President, Jerry Hammerlun, Bill Connor - Secretary, John Hesser, Dawn Martinez, Johnny Anderson, Jesus Moulinet Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, General Manager - Utilities, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed)A A. Introduction of Visitors B. Industry/CAMPO/TxDOT/ Updates C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to appoint Board Vice - President consistent with Section 3.02 of the GTEC Bylaws -- Troy Hellmann F. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on May 15, 2013 -- Paul E. Brandenburg G. Consideration and possible action to authorize the purchase of the Parcels 101 (Rhodes) and 1AAQ Parts 2A, 2B, 3A and 3B (NNP-Teravista, LLC) in the amount of $1,493,000.00, plus closing costs, in connection with the TxDOT FM 1460 Improvement Project (South Segment – 0.9 mi N of Westinghouse Rd. to 0.05 mi S of University Blvd., Round Rock). - Terri Calhoun and Ed Polasek III. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, June 19, 2013 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , June 19, 2013. Board Members Present: Troy Hellmann - President, Jerry Hammerlun, Dawn Martinez, Johnny Anderson, Jesus Moulinet Board Members Absent: Bill Connor - Secretary, John Hesser Staff Present: Ed Polasek, Wes Wright, Jana Kern, Bill Dryden, Terri Calhoun, Susan Morgan OTHERS PRESENT: Bill Maples - Halff Associates, Brian Peterson - Citizen Minutes Regular Meeting Mr. Troy Hellmann called the Regular GTEC Board meeting to order on Wednesday, June 19, 2013 at 2:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, General Manager - Utilities, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed)A A. Introduction of Visitors B. Industry/CAMPO/TxDOT/ Updates: Working with Capital Metro on an interlocal agreement along with a funding agreement for the replacement of the CARTS service. C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to appoint Board Vice - President consistent with Section 3.02 of the GTEC Bylaws -- Troy Hellmann Motion by Hellmann seconded by Hammerlun to nominate Johnny Anderson as Vice President. Approved 5-0 (Connor & Hesser absent) F. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on May 15, 2013 -- Paul E. Brandenburg Motion by Moulinet, seconded by Martinez to approve minutes as presented. Approved 5-0 (Connor & Hesser absent) G. Consideration and possible action to authorize the purchase of the Parcels 101 (Rhodes) and 1AAQ Parts 2A, 2B, 3A and 3B (NNP-Teravista, LLC) in the amount of $1,493,000.00, plus closing costs, in connection with the TxDOT FM 1460 Improvement Project (South Segment – 0.9 mi N of Westinghouse Rd. to 0.05 mi S of University Blvd., Round Rock). - Terri Calhoun and Ed Polasek Calhoun explained the item to the Board. Calhoun also reminded the Board that GTEC would be reimbursed 90% of the cost. Motion by Hammerlun, seconded by Anderson to approve purchase. Approved 5-0 (Connor & Hesser absent) III. ADJOURN Motion by Hammerlun, seconded by Moulinet to adjourn. Approved 5-0 (Connor & Hesser absent) Adjournment The meeting was adjourned at 02:21 PM. Approved :Attest: _______________________________________________ Troy Hellmann - President Bill Connor - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, May 15, 2013 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, May 15, 2013 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Troy Hellmann - President, Tommy Gonzalez - Vice President, Bill Connor - Secretary, Bill Sattler, Dawn Martinez, Johnny Anderson, Jesus Moulinet Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, General Manager - Utilities, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed)A A. Introduction of Visitors B. Industry/CAMPO/TxDOT/ Updates C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on April 17, 2013 -- Paul E. Brandenburg F. Discussion and possible recommendation on the Locally Preferred Alternate and Draft Final Report for the Rivery Boulevard Extension from Williams Drive to Northwest Boulevard. - Bill Dryden/Ed Polasek G. Discussion and Possible Action for the widening of Snead Drive from Inner Loop Road to Airborn Circle. - Mark Thomas Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, May 15, 2013 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , May 15, 2013. Board Members Present: Troy Hellmann - President, Tommy Gonzalez - Vice President, Bill Connor - Secretary, Bill Sattler, Dawn Martinez, Johnny Anderson, Jesus Moulinet Board Members Absent: Staff Present: Paul Brandenburg, Jim Briggs, Micki Rundell, Jana Kern, Ed Polasek, Bill Dryden, Mark Thomas, Wesley Wright, Skye Masson OTHERS PRESENT: Trae Sutton & Michael Newman - KPA Engineers, Ben Lake & Rob Crowson - Steger Bizzell, Ercel Brashear - GISD, Bruce Barton - Omni Property, Inc. Minutes Regular Meeting Mr. Troy Hellmann called the regular GTEC Board meeting to order on Wednesday, May 15, 2013 at 2:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, General Manager - Utilities, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed)A A. Introduction of Visitors B. Industry/CAMPO/TxDOT/ Updates: CAMPO has fully staffed their project delivery team. Will continue to work with CAMPO and TxDOT to get projects moving forward. C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on April 17, 2013 -- Paul E. Brandenburg Motion by Gonzalez, seconded by Anderson to approve the minutes as presented. Approved 7-0 F. Discussion and possible recommendation on the Locally Preferred Alternate and Draft Final Report for the Rivery Boulevard Extension from Williams Drive to Northwest Boulevard. - Bill Dryden/ Ed Polasek Dryden gave an overview then turned it over to Michael Newman and Trae Sutton from KPA Engineers who then explained Option "C" to the Board (see attached). RIVERY OPTION C.pdfRIVERY OPTION C.pdf Motion by Connor, seconded by Gonzalez to approve Option "C" alignment. Approved 7-0 G. Discussion and Possible Action for the widening of Snead Drive from Inner Loop Road to Airborn Circle. - Mark Thomas Thomas gave the board the history of Snead Drive. Then explained the two projects that would require Snead Drive to be widened to four lanes. Question was asked about the liens that is on some of the property. Polasek stated that it will still need to be resolved. Masson stated that some had been cleared since 2009, but will need to check all of the properties. Polasek also stated that the property owners are going to have to be willing to donate the right of way before we can build. Motion by Gonzalez, seconded by Connor, to move this project forward and extend Snead Drive to four lanes. Also, to have staff bring back to this Board a final dollar amount that will be added to the 2013/2014 Budget. Approved 7-0 III. ADJOURN Motion by Connor, seconded by Sattler to adjourn meeting. Approved 7-0 Adjournment The meeting was adjourned at 02:45 PM. Approved :Attest: _______________________________________________ Troy Hellmann - President Bill Connor - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, April 17, 2013 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, April 17, 2013 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Troy Hellmann - President, Tommy Gonzalez - Vice Presisent, Bill Connor - Secretary, Bill Sattler, Dawn Martinez, Johnny Anderson, Jesus Moulinet Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed)A A. Introduction of Visitors B. Industry/CAMPO/TxDOT/ Updates C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on March 20, 2013 -- Paul E. Brandenburg F. Consideration and possible direction to staff concerning the 2013/14 Transportation Improvement Program (TIP).- Ed Polasek G. Consideration and possible action regarding Project Eligibility Findings for signalization, capacity, and access improvements on HWY 29 between IH 35 and Haven Lane and to set a public hearing date. - Ed Polasek H. Discussion and possible recommendation on the Locally Preferred Alternate and Draft Final Report for the Rivery Boulevard Extension from Williams Drive to Northwest Boulevard. - Bill Dryden/Ed Polasek Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, April 17, 2013 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , April 17, 2013. Board Members Present: Troy Hellmann - President, Tommy Gonzalez - Vice President, Bill Connor - Secretary, Johnny Anderson, Jesus Moulinet Board Members Absent: Dawn Martinez, Bill Sattler Staff Present: Micki Rundell, Ed Polasek, Jana Kern, Bill Dryden, Alex Polansky, Mark Miller, Laurie Brewer, Wesley Wright, Bridget Chapman, Others Present: Trae Sutton & Michael Newman - KPA Engineers, Ercel Brashear - Citizen/GISD Minutes Regular Meeting Mr. Troy Hellmann called the regular GTEC Board meeting to order on Wednesday, April 17, 2013 at 2:02 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed)A A. Introduction of Visitors B. Industry/CAMPO/TxDOT/ Updates - No updates to report at this time C. Project Progress Reports D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on March 20, 2013 -- Paul E. Brandenburg Motion by Gonzalez, seconded by Moulinet to approve minutes as presented. Approved 5-0 (Martinez & Sattler absent) F. Consideration and possible direction to staff concerning the 2013/14 Transportation Improvement Program (TIP).- Ed Polasek Polasek explained to the Board the projects on the 2013/14 TIP list. Motion by Gonzalez, seconded by Anderson to approve 2013/14 TIP as presented. Approved 5-0 (Martinez & Sattler absent) G. Consideration and possible action regarding Project Eligibility Findings for signalization, capacity, and access improvements on HWY 29 between IH 35 and Haven Lane and to set a public hearing date. - Ed Polasek Polasek reported to the Board the results of the Project Eligibility Findings. Motion by Gonzalez, seconded by Connor - The Georgetown Transportation Enhancement Board, following guidelines provided by the City Attorney, finds Transportation Project 8A (SH 29 East - IH 35 to Haven Lane) eligible for 4B funding, because it (1) conforms to the ballot language establishing the sales tax; (2) constitutes one or more costs authorized by statute; and (3) is one or more of the types of project authorized by statute, documented by the GTEC Board Ranking of Eligibility: Ranking Summary completed in April 2013. Approved 4-2-1 (Martinez, Sattler absent, Anderson opposed) H. Discussion and possible recommendation on the Locally Preferred Alternate and Draft Final Report for the Rivery Boulevard Extension from Williams Drive to Northwest Boulevard. - Bill Dryden/Ed Polasek Dryden briefed the Board on the history of this project. Trae Sutton & Michael Newman from KPA Engineers gave a presentation on the Draft Final Report (see attached). There was lengthy discussion concerning the routes, how it would affect the school district, and the neighborhoods. Rivery Blvd2013-04-11.pdfRivery Blvd2013-04-11.pdf Motion by Gonzalez, seconded by Connor to direct staff to come up with a hybrid from Exhibit A & B have this is two phases (one being Rivery, the other Clay Street) as discussed; and to bring back the hybrid exhibit to the next meeting GTEC Board meeting. Approved 5-0 (Martinez & Sattler absent) IV. ADJOURN Motion by Gonzalez, seconded by Connor to adjourn meeting. Approved 5-0 (Martinez & Sattler absent) Adjournment The meeting was adjourned at 02:53 PM. Approved :Attest: _______________________________________________ Troy Hellmann - President Bill Connor - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, March 20, 2013 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, March 20, 2013 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Troy Hellmann, Tommy Gonzalez, Bill Sattler, Bill Connor, Dawn Martinez, Johnny Anderson, Jesus Moulinet Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, General Manager - Utilities, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed)A A. Introduction of City Staff, GTEC Board members, and Visitors B. Meeting Process C. Industry/CAMPO/TxDOT/ Updates D. Project Progress Reports E. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) F. Consideration and possible action to appoint Board President consistent with Section 3.02 of the GTEC Bylaws -- Paul E. Brandenburg G. Consideration and possible action to appoint Board Vice - President consistent with Section 3.02 of the GTEC Bylaws -- Paul E. Brandenburg H. Consideration and possible action to appoint Board Secretary consistent with Section 3.02 of the GTEC Bylaws -- Paul E. Brandenburg I. Review and possible action related to the Day and Time of GTEC Board meetings. Paul E. Brandenburg J. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on February 20, 2013 -- Paul E. Brandenburg K. Consideration and possible direction to staff concerning the 2013/14 Transportation Improvement Program (TIP). – Ed Polasek and Micki Rundell III. STRATEGIC PLANNING/ISSUES: EXECUTIVE SESSION CALLED TO ORDER In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. L. Section 551.072 Real Property - Deliberation concerning the purchase of 0.567 Acres (Parcel 205) from Williamson Burnet County Opportunities, Inc. in connection with FM 1460 - Ed Polasek/Terri Calhoun M. Section 551.087 Economic Development - Discussion regarding Signalization improvements on HWY 29 between IH35 and Scenic Drive. - Laurie Brewer REGULAR SESSION CALLED BACK TO ORDER N. Consideration and possible action regarding Project Eligibility Findings for signalization, capacity, and access improvements on HWY 29 between IH35 and Haven Lane and to set a public hearing date. - Ed Polasek O. Action from Executive Session IV. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, March 20, 2013 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , March 20, 2013. Board Members Present: Troy Hellmann arrived 2:10 PM, Tommy Gonzalez, Bill Sattler, Bill Connor, Dawn Martinez, Jesus Moulinet Board Members Absent: Johnny Anderson Staff Present: Laurie Brewer, Jim Briggs, Micki Rundell, Ed Polasek, Jana Kern, Bill Dryden, Bridget Chapman, Wesley Wright, Kimberly Garrett OTHERS PRESENT: Mike Newman & Brenton Burney - Kasberg, Patrick & Assoc. Minutes Regular Meeting Micki Rundell, Finance Manager for GTEC, called the regular GTEC Board Meeting to order on Wednesday, March 20, 2013 at 2:04PM Moved to item "F". Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, General Manager - Utilities, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed)A A. Introduction of City Staff, GTEC Board members, and Visitors B. Meeting Process C. Industry/CAMPO/TxDOT/ Updates: Still have not gotten the official word on the selection of the contractor who will be completing the Lakeway Bridge Project. Since the original contractor left the site it has been sitting idle for about 6 months. There will be some revaluation of the existing work and with the base that has been sitting for 6 months. Was asked and answered the City's commitment to this project was $2.5 Million which we have paid. Met with TxDOT on the IH 35/Northwest Blvd. Bridge Improvements and they are very interested in getting those projects 95% construction ready . TxDOT will have money for IH 35 improvements coming back from CAMPO and CTRMA., having shovel ready projects along IH 35 will be a big plus to the region. D. Monthly Project Reports E. Monthly Financial Report Moved to Item "I" II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) F. Consideration and possible action to appoint Board President consistent with Section 3.02 of the GTEC Bylaws -- Paul E. Brandenburg Motion by Gonzalez, seconded by Sattler to appoint Troy Hellmann as President. Approved 5-2 (Anderson & Hellmann absent) G. Consideration and possible action to appoint Board Vice - President consistent with Section 3.02 of the GTEC Bylaws -- Paul E. Brandenburg Motion by Sattler, seconded by Connor to appoint Tommy Gonzalez as Vice President. Approved 5-2 (Anderson & Hellmann absent) H. Consideration and possible action to appoint Board Secretary consistent with Section 3.02 of the GTEC Bylaws -- Paul E. Brandenburg Motion by Martinez, seconded by Gonzalez to appoint Bill Connor as Secretary. Approved 5-2 (Anderson & Hellmann absent) Moved to Item "A" I. Review and possible action related to the Day and Time of GTEC Board meetings. Paul E. Brandenburg Motion by Gonzalez, seconded by Connor to keep the GTEC Board Meetings on the third Wednesday of the month at 2:00 PM. Approved 6-0 (Anderson absent) J. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on February 20, 2013 -- Paul E. Brandenburg Motion by Gonzalez, seconded by Connor to approve the minutes as presented. Approved 6-0 (Anderson absent) K. Consideration and possible direction to staff concerning the 2013/14 Transportation Improvement Program (TIP). – Ed Polasek and Micki Rundell Polasek/Rundell/Briggs explained the process then went through the projects on the TIP list. Motion by Connor, seconded by Gonzalez to approve the draft 13/14 GTEC/GTAB TIP Project list with the modification to project #9 in years 14/15 change to $1.5 Mil and 15/16 change to $1.5 Mil. Approved 6-0 (Anderson absent) III. STRATEGIC PLANNING/ISSUES: Motion by Gonzalez, seconded by Connor that the following items are in compliance with the Open Meeting Act, Chapter 551, Government Code, and Vernon's Texas Code. Approved 6-0 EXECUTIVE SESSION CALLED TO ORDER 2:55 PM In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Martinez left meeting at 2:55 PM - Conflict of Interest with item "L" on agenda. L. Section 551.072 Real Property - Deliberation concerning the purchase of 0.567 Acres (Parcel 205) from Williamson Burnet County Opportunities, Inc. in connection with FM 1460 - Ed Polasek/Terri Calhoun Martinez returned to meeting at 3:00 PM Moulinet left meeting at 3:07 PM- Conflict of Interest with item "M" on agenda M. Section 551.087 Economic Development - Discussion regarding Signalization improvements on HWY 29 between IH35 and Scenic Drive. - Laurie Brewer REGULAR SESSION CALLED BACK TO ORDER at 3:26 PM Moulinet returned to meeting at 3:26 PM N. Consideration and possible action regarding Project Eligibility Findings for signalization, capacity, and access improvements on HWY 29 between IH35 and Haven Lane and to set a public hearing date. - Ed Polasek Polasek explained that GTEC has completed finding for SH 29 from DB Wood to IH 35 and from Haven Lane to SH 130. The segment between IH 35 and Haven Lane has several potential economic develop- ment/re-development opportunities. By doing the findings for this gap - IH 35 to Haven Lane - findings will be complete on SH 29 from DB Wood to SH 130. Completed ballots will be due back to Jana Kern by March 29, 2013. The results will be brought to the next GTEC Board meeting. Motion by Gonzalez, seconded by Martinez for the Board to fill out ballot, return by March 29,2013, and to bring results back to the next GTEC meeting. Approved 6-0 (Anderson absent) O. Action from Executive Session Motion by Connor, seconded by Gonzalez to approve the additional money as discussed in Executive Session. Approved 6-0 (Anderson absent) IV. ADJOURN Motion by Gonzalez, seconded by Connor to adjourn. Approved 6-0 (Anderson absent) Adjournment The meeting was adjourned at 03:40 PM. Approved :Attest: _______________________________________________ Troy Hellmann - President Bill Connor - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, March 6, 2013 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, March 6, 2013 at 06:30 PM in the GISD Administration Annex (Old McCoy Elementary School), 1313 Williams Drive, Georgetown, Texas 78628 If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Troy Hellmann, Jesus Moulinet , Tommy Gonzalez, Bill Sattler, Bill Connor, Dawn Martinez, Johnny Anderson Call to Order at 06:30 PM Members of the Georgetown City Council, Georgetown Transportation Enhancement Corporation, Georgetown Transportation Advisory Board and Planning and Zoning may or may not be in attendance for a public meeting given by City staff and Kasberg , Patrick & Associated related to the proposed Rivery Boulevard Extension from Williams Drive to Northwest Boulevard on Wednesday , March 6, 2013 at 6:30 PM at GISD Administration Annex (Old McCoy Elementary School) 1313 Williams Drive, Georgetown, TX 78628 NO ACTION WILL BE TAKEN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, February 20, 2013 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, February 20, 2013 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Troy Hellmann - President, Kevin Kelly - Vice President, Tommy Gonzalez - Secretary, Bill Sattler, Bill Connor, Dawn Martinez, Johnny Anderson Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation, Assistant City Manager, General Manager - Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates C. Project Progress Reports D. Monthly Financial Reports II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Review and possible action to approve the minutes from the special GTEC Board meeting held on January 16, 2013. – Jana Kern F. Consideration and possible action to authorize reimbursing Novak Brothers for the cost to complete a Traffic Impact Analysis for the Summit at Rivery Park Conference Center Hotel in an amount not to exceed $29,000 from the approved GTEC project funding allocated to the project - Ed Polasek and Mark Thomas G. Consideration and possible action to authorize the purchase of the following real property in connection with the TxDOT FM 1460 (Quail Valley Drive to North of Westinghouse Road) Improvement Project: 1.0.153 acre (Parcel 227 Part 1) and 0.250 acre Parcel 227 Part 2) from Ronald L. Skaggs in the amount of $62,400.00, plus closing costs; 2.0.589 acre (Parcel 204) from J&J Gym, LLC in the amount of $653,000.00, plus closing costs; and 3.0.094 acre (Parcel 203 Part 1), 0.657 acre (Parcel 203 Part 2) and 0.393 acre (Parcel 220) from Kathy Lynn Pickett Haws in the amount of $173,350, plus closing costs. Ed Polasek and Terri Glasby Calhoun H. Discussion and possible action regarding amending the 2012/13 GTEC Budget for project with remaining funding and approval form 2011/12. -- Micki Rundell IV. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, February 20, 2013 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , February 20, 2013. Board Members Present: Troy Hellmann - President, Kevin Kelly - Vice President, Tommy Gonzalez - Secretary, Bill Connor, Dawn Martinez, Johnny Anderson Board Members Absent: Bill Sattler Staff Present: Paul Brandenburg, Micki Rundell, Jana Kern, Ed Polasek, Bill Dryden, Terri Calhoun, Wesley Wright, Bridget Chapman OTHERS PRESENT Brian Peterson - Citizen, William Maples - Halff Associates/GTAB, August Higgins & Joseph Aubin - JPA Real Estate Minutes Regular Meeting Mr. Troy Hellmann called the regular GTEC Board meeting to order on Wednesday, February 20, 2013 at 2:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation, Assistant City Manager, General Manager - Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates: Pat Crews-Weight of the Project Design Division of Austin District has announced her retirement. C. Project Progress Reports D. Monthly Financial Reports II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Review and possible action to approve the minutes from the special GTEC Board meeting held on January 16, 2013. – Jana Kern Motion by Anderson, seconded by Gonzalez to approve minutes as presented. Approved 6-0 (Sattler absent) F. Consideration and possible action to authorize reimbursing Novak Brothers for the cost to complete a Traffic Impact Analysis for the Summit at Rivery Park Conference Center Hotel in an amount not to exceed $29,000 from the approved GTEC project funding allocated to the project - Ed Polasek and Mark Thomas Polasek stated that this item is a request from Novak Brothers. When GTEC approved The Summit at Rivery Park project they also requested that a traffic analysis be done to ensure that there is adequate road way capacity at Williams Dr. Rivery Blvd, frontage road of IH 35 and Wolf Ranch Pkwy. Developer is requesting that GTEC fund the analysis. It was stated that the funding for the TIA would come out of the $750,000 that has already been allocated for this project. It was also suggested, by staff, that the invoicing for the TIA come directly to the city for payment. Motion by Gonzalez, seconded by Kelly to authorize the direct payment to Alliance Transportation Group and Klotz Associates, Inc. for the cost of and review of the TIA at the Summit at Rivery Park Conference Center Hotel. Approved 6-0 (Sattler Absent) G. Consideration and possible action to authorize the purchase of the following real property in connection with the TxDOT FM 1460 (Quail Valley Drive to North of Westinghouse Road) Improvement Project: 1.0.153 acre (Parcel 227 Part 1) and 0.250 acre Parcel 227 Part 2) from Ronald L. Skaggs in the amount of $62,400.00, plus closing costs; 2.0.589 acre (Parcel 204) from J&J Gym, LLC in the amount of $653,000.00, plus closing costs; and 3.0.094 acre (Parcel 203 Part 1), 0.657 acre (Parcel 203 Part 2) and 0.393 acre (Parcel 220) from Kathy Lynn Pickett Haws in the amount of $173,350, plus closing costs. Ed Polasek and Terri Glasby Calhoun Calhoun explained that offers had been made and excepted by the land owners, and 90% of this money will be reimbursed to the City by TxDOT. Motion by Gonzalez, seconded by Anderson to approve purchase of real property in connection with FM 1460 project. Approved 6-0 (Sattler absent) H. Discussion and possible action regarding amending the 2012/13 GTEC Budget for projects with remaining funding and approval from 2011/12. -- Micki Rundell Rundell explained that this is rolling projects from last years budget into the current budget. Motion by Connor, seconded by Gonzalez to approved amending budget. Approved 6-0 (Sattler absent) IV. ADJOURN Motion by Hellmann, seconded by Gonzalez to adjourn. Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Troy Hellmann - President Tommy Gonzalez - Secretary Notice of Meeting of the Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, January 16, 2013 The Georgetown Transportation Enhancement Corporation will meet on Wednesday, January 16, 2013 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Enhancement Corporation Board Members: Troy Hellmann - President, Kevin Kelly - Vice President, Tommy Gonzalez - Secretary, Bill Sattler, Bill Connor, Dawn Martinez, Johnny Anderson Georgetown Transportation Enhancement Corporation Board regular meetings are held on the third Wednesday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, General Manager - Utilities, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates C. Project Progress Reports D. Monthly Financial Reports II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Review and possible action to approve the minutes from the special GTEC Board meeting held on November 14, 2012 . – Jana Kern F. Discussion of potential alignments and possible direction to staff concerning the Rivery Boulevard Extension from Williams Drive to Northwest Boulevard. – Bill Dryden/Ed Polasek III. STRATEGIC PLANNING/ISSUES: G. Discussion on future bond programs related to intersection improvements. – Ed Polasek IV. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, January 16, 2013 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday , January 16, 2013. Board Members Present: Troy Hellmann - President, Kevin Kelly - Vice President, Bill Connor, Dawn Martinez, Johnny Anderson Board Members Absent: Tommy Gonzalez - Secretary, Bill Sattler Staff Present: Paul Brandenburg, Jim Briggs, Micki Rundell, Jana Kern, Ed Polasek, Wesley Wright, Bill Dryden, Mark Thomas OTHERS PRESENT: Trae Sutton & Michael Newman - KPA Engineers Minutes Regular Meeting Mr. Troy Hellmann called the regular GTEC Board meeting to order on Wednesday, January 16, 2013 at 2:01 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, General Manager - Utilities, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates: Legislation session has started and staff is starting to hearing some rumbling about transportation bills. It was asked what is happening with the Lakeway Bridge project. The Board was informed that TxDOT has gone to the bonding company. They are in the process of selecting a contractor to finish the project. If there is any additional expense it will be TxDOT's responsibility. TxDOT is hoping to have a new contractor on site by March 1, 2013. C. Project Progress Reports D. Monthly Financial Reports II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Review and possible action to approve the minutes from the special GTEC Board meeting held on November 14, 2012 . – Jana Kern Motion by Connor, seconded by Martinez to approve the minutes. Approved 5-0 (Gonzalez & Sattler absent) F. Discussion of potential alignments and possible direction to staff concerning the Rivery Boulevard Extension from Williams Drive to Northwest Boulevard. – Bill Dryden/Ed Polasek Polasek gave an overview then turned it over to Trae Sutton & Michael Newman of KPA, Engineering. They gave a presentation on each of the alignments. Motion by Connor, seconded by Martinez to have alignments "A" & "D" to be proposed to the public. Approved 5-0 (Gonzalez & Sattler absent) III. STRATEGIC PLANNING/ISSUES: G. Discussion on future bond programs related to intersection improvements. – Ed Polasek Update by Polasek - No Action IV. ADJOURN Motion by Connor, seconded by Anderson to adjourn meeting. Approved 5-0 (Gonzalez & Sattler absent) Adjournment The meeting was adjourned at 03:01 PM. Approved :Attest: _______________________________________________ Troy Hellmann - President Tommy Gonzalez - Secretary