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HomeMy WebLinkAboutGYAB_Agenda&Minutes_2003Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Monday, November 24, 2003 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Monday , November 24, 2003. Board Members Present: Amanda Hanson-Emerson, Jonathan Soape, Jillian Daleiden, Jennifer Daleiden, Travis Hobbs, Nicole Hanson-Emerson, Ashleigh McCord, Amanda Patterson, Melody Varner, Elissa Delmatier Board Members Absent: Rebecca Counts, Steffanie Sikes, Meredith Morrow, Phillip May, Candice Butler Staff Present: Brenda J. Culver, Staff Liaison Minutes Regular Meeting City of Georgetown Youth Advisory Board Meeting Minutes November 11, 2003 I.CALL MEETING TO ORDER II.REPORT ON GYAB RETREAT III.DISCUSSION AND POSSIBLE ACTION ON IV.DISCUSSION AND POSSIBLE ACTION ON CALENDAR V.DISCUSSION AND POSSIBLE ACTION ON COMMITTEE MEETINGS VI.ADJOURN Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Saturday, October 25, 2003 The Georgetown Youth Advisory Board will meet on Saturday, October 25, 2003 at 08:00 AM in the Georgetown Municipal Complex, Located at 300 Industrial Ave.,Georgeton, TX If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Candice Butler, Amanda Hanson-Emerson, Rebecca Counts, Elissa Delmatier, Phillip May, Meredith Morrow, Jonathan Soape, Jillian Daleiden, Jennifer Daleiden, Travis Hobbs, Steffanie Sikes, Nicole Hanson-Emerson, Ashleigh McCord, Amanda Patterson, Melody Varner Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 08:00 AM The Third Annual Georgetown Youth Advisory Board Retreat October 24 & 25, 2003 October 25, 2003 - Saturday 8:00 – 8:30 AM------------Continental Breakfast / Meeting called to order 8:30 – 10:30 AM-----------Discussion and possible action on Calendar 10:30 – 10:45 AM----------Energizer 10:45 – 11:00 AM-----------Break 11:00 AM – 12:00 PM-------Discussion and possible action on Committee meetings 12:00 - 12:30 PM------------Lunch 12:20 – 12:45 PM-----------Cleanup 1:00 – 1:30 PM--------------Presentation by The Georgetown Youth Action Council on Teen Center Proposal 1:30 – 2:30 PM-------------Discussion and possible action on Teen Center 2:30 – 2:45 PM--------------Energizer 2:45 – 3:00 PM--------------Break 3:00 – 4:00 PM--------------Discussion and possible action on GYAB Webpages, Newsletter and Scrapbook 4:00 – 5:00 PM------------Discussion and possible action on Haunted Hayride Scene 5:00 – 5:30 PM----------- Cleanup & Load up 5:30 – 6:30 PM------------Haunted Hayride Dress Rehearsal Practice at Spirit Reins Halloween Festival in Liberty Hill Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Saturday, October 25, 2003 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Saturday , October 25, 2003. Board Members Present: Candice Butler, Amanda Hanson-Emerson, Phillip May, Meredith Morrow, Jonathan Soape, Jillian Daleiden, Jennifer Daleiden, Travis Hobbs, Steffanie Sikes, Nicole Hanson-Emerson, Ashleigh McCord, Amanda Patterson, Melody Varner Board Members Absent: Rebecca Counts, Elissa Delmatier Staff Present: Brenda J. Culver, Staff Liaison Minutes Regular Meeting The Third Annual Georgetown Youth Advisory Board Retreat October 24 & 25, 2003 October 25, 2003 - Saturday I. Meeting called to order - Jillian calls the meeting to order at 9:00 a.m. II. Discussion and possible action on Calendar - Dates for service projects and teen events are discussed. The Board also sets goals for the upcoming term and deadlines for scheduled events. The group decides to: sponsor a Thanksgiving Food Drive, continue their participation in the Haunted Hayridse, chapeone the 6th grade dances caroling and giving gifts at the nursing homes in December. Meeting dates are set for the rest of the year as are teen events, and special events. III. Discussion and possible action on Committee meetings - Members decide on participation in Committes. IV. Discussion and possible action on Phone List - Members update the GYAB Directory. V. Discussion and possible action on Bylaws - Board reviews and approves the revised Bylaws. VI. Meeting Adjourns - Jillian adjourns the meeting at 3:09 p.m. Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Friday, October 24, 2003 The Georgetown Youth Advisory Board will meet on Friday, October 24, 2003 at 03:45 PM in the Georgetown Municipal Complex, Located at 300 Industrial Ave.,Georgeton, TX If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Candice Butler, Amanda Hanson-Emerson, Rebecca Counts, Elissa Delmatier, Phillip May, Meredith Morrow, Jonathan Soape, Jillian Daleiden, Jennifer Daleiden, Travis Hobbs, Steffanie Sikes, Nicole Hanson-Emerson, Ashleigh McCord, Amanda Patterson, Melody Varner Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 03:45 PM The Georgetown Youth Advisory Board Third Annual Retreat October 24 & 25, 2003 October 24, 2003 - Friday 3:30 PM-----------------Arrive at Recreation Center 3:45 PM-----------------Snacks 4:00 – 7:00 PM--------Team Building Games with Jessica Silbaugh 7:00 – 8:00 PM--------Process and Pizza October 25, 2003 - Saturday 8:00 – 8:30 AM------------Continental Breakfast 8:30 – 9:00 AM------------Discussion and possible action on Attendance 9:00 - 10:30 AM------------Discussion and possible action on Calendar 10:30 – 10:45 AM-----------Energizer 10:45 – 11:00 AM-----------Break 11:00 AM – 12:00 PM-------Recognition of GYAB members 12:00 - 12:30 PM------------Lunch 12:20 – 12:45 PM-----------Cleanup 1:00 – 1:30 PM--------------Presentation by The Georgetown Youth Action Council on Teen Center Proposal 1:30 – 2:30 PM-------------Discussion and possible action on Teen Center 2:30 – 2:45 PM--------------Energizer 2:45 – 3:00 PM--------------Break 3:00 – 4:00 PM--------------Discussion and possible action on GYAB Webpages, Newsletter and Scrapbook 4:00 – 5:00 PM-------------Discussion and possible action on Committee meetings 5:00 – 5:30 PM-------------Cleanup & Load up 5:30 – 9:30 PM------------Haunted Hayride Dress Rehearsal Practice at Haunted Festival in Liberty Hill Important numbers & information: Georgetown Parks and Recreation Phone # 930-3595 / Georgetown Tennis Center # 931-2444 / Brenda Culver’s Cell # 635-3520 Please leave your cell phones off during Board meeting! Please plan to attend the Team Building and Retreat components to maximize your participation in GYAB Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Friday, October 24, 2003 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Friday , October 24, 2003. Board Members Present: Candice Butler, Amanda Hanson-Emerson, Rebecca Counts, Elissa Delmatier, Phillip May, Meredith Morrow, Jonathan Soape, Jillian Daleiden, Jennifer Daleiden, Travis Hobbs, Steffanie Sikes, Nicole Hanson-Emerson, Ashleigh McCord, Amanda Patterson, Melody Varner Board Members Absent: Rebecca Counts, Elissa Delmatier Staff Present: Brenda J. Culver, Staff Liaison Minutes Regular Meeting The Georgetown Youth Advisory Board Third Annual Retreat October 24 & 25, 2003 October 24, 2003 - Friday 3:30 PM-----------------Arrive at Recreation Center 3:45 PM-----------------Snacks 4:00 – 7:00 PM--------Team Building Games with Jessica Silbaugh 7:00 – 8:00 PM--------Process and Pizza Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas , October 24, 2003 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on , October 24, 2003. Board Members Present: Kokie Cummings, Rachel Konovodoff, Tyler Willrich, Frances Stone, Sara Peacock, Bailey Vandegrift, Claire Janes Board Members Absent: Dylan Ragan, Parker Tadlock, Alicia Kellum, Audrie Cummings Staff Present: Katie Sofranko Minutes Regular Meeting Call to order at 04:44PM Welcome and Congratulations to new GYAB members by Katie Sofranko History and Future of the GYAB- Katie Sofranko - Sofranko gave a brief history of the Board, including past events and give direction to the future of the Board Overview of By-laws, Ethics Code, Open Meetings Act, and Public Information Act - Sofranko read through the By-laws with the Board Members and gave explanations - Floor was open to Board member questions regarding City's Ethics Code. No questions were asked - Sofranko explained Open Meetings Act and Public Information Act - Floor was open to Board member questions regarding information discussed in the meeting. No questions were asked Discussion of GYAB Calendar and Agenda for October 23 Retreat - Sofranko presented upcoming October GYAB events, including October 23 retreat and Haunted Hayride on October 28 - Sofranko presented agenda for October 23 retreat. Meeting and ice breakers at 8am, tree planting service project in Pinnacle Park, lunch, and discussion of Haunted Hayride in the afternoon. Motion by Konovodoff, second Peacock to approve agenda for October 23 retreat The meeting was adjourned at 05:23PM Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Monday, October 20, 2003 The Georgetown Youth Advisory Board will meet on Monday, October 20, 2003 at 05:00 PM in the Parks and Recreation Conference Room, 1003 North Austin Ave., Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Candice Butler, Amanda Hanson-Emerson, Rebecca Counts, Elissa Delmatier, Phillip May, Meredith Morrow, Jonathan Soape, Jillian Daleiden, Jennifer Daleiden, Travis Hobbs, Steffanie Sikes, Nicole Hanson-Emerson, Ashleigh McCord, Amanda Patterson, Melody Varner Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 05:00 PM NOTICE OF MEETING OF THE YOUTH ADVISORY BOARD CITY OF GEORGETOWN, TEXAS Monday, October 20, 2003 Youth Advisory Board Mission Statement The Georgetown Youth Advisory Board provides a means for youth to unite the community, promote healthy decisions and create leadership skills to create solutions for the benefit of all. Notice is hereby given that the Georgetown Youth Advisory Board will hold a meeting on Monday, October 20, 2003, at 5:00 p.m. in the Conference Room at the Parks and Recreation Building, located at 1003 N. Austin Ave. Georgetown, Texas. AGENDA 1.Board meeting call to order- Jillian Daleiden 2.Review and approve Meeting Minutes 5/12/03, 9/24/03 - Candice Butler 3. Discussion and possible action on GYAC Teen Night - Jillian Daleiden & Amanda Patterson 4. Induction of New Members - Yvette Rose 4.Discussion and possible action on Retreat - Brenda J. Culver 5. Discussion and possible action on Calendar - Amanda Patterson 6.Discussion and possible action on GYAB Phone Tree - Melody Varner 7.Discussion and possible action on Haunted Hayride Scene - Brenda J. Culver 8.Adjourn - Jennifer Daleiden Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Monday, October 20, 2003 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Monday , October 20, 2003. Board Members Present: Candice Butler, Amanda Hanson-Emerson, Phillip May, Jonathan Soape, Jillian Daleiden, Jennifer Daleiden, Travis Hobbs, Steffanie Sikes, Nicole Hanson-Emerson, Ashleigh McCord, Amanda Patterson, Melody Varner Board Members Absent: Rebecca Counts, Elissa Delmatier, Meredith Morrow Staff Present: Brenda J. Culver, Staff Liaison Minutes Regular Meeting I. Board meeting called to order Jennifer calls meeting to order at 5:15 p.m. in the Recreation Center Conference Room. II.Review and approve Meeting Minutes 5/12/03, 9/24/03 Candice reports on the previous meeting minutes. III. Induction of New Members - Yvette Rose inducts new members. IV.Discussion and possible action on Retreat Brenda discusses the upcoming GYAB Retreat to be held on October 24 & 25, 2003, at the Georgetown Municipal Complex and at the Recreation Center. There will be Team building games with Jessica Silbaugh on Friday and a full day of GYAB development on Saturday. V. Discussion and possible action on Calendar Amanda leads dicussion on upcoming GYAB events that are scheduled. VI.Discussion and possible action on GYAB Phone Tree Melody ask that everyone check their address, phone numbers and e-mail address so the Phone Tree will be acurate. VII.Discussion and possible action on Haunted Hayride Scene - Brenda discusses the upgcoming Haunted Hayreide Scene "Lord of the Rings" and also ask for volunteers to help an non-profit "Spirit Reins" with their Hanunted Hayride so that we can practice the scene as well as help an organization that works with challenged kids in Liberty Hill. VIII.Adjourn Jillian moves to adjourn. Travis seconds. Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Monday, October 6, 2003 The Georgetown Youth Advisory Board will meet on Monday, October 6, 2003 at 04:30 PM in the Parks and Recreation Conference Room, 1003 North Austin Ave., Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Candice Butler, Rebecca Counts, Elissa Delmatier, Phillip May, Meredith Morrow, Jonathan Soape, Jennifer Daleiden, Jillian Daleiden, Travis Hobbs, Steffanie Sikes, Ashleigh McCord, Amanda Patterson, Melody Varner Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 04:30 PM NOTICE OF MEETING OF THE YOUTH ADVISORY BOARD CITY OF GEORGETOWN, TEXAS Monday, October 6, 2003 Youth Advisory Board Mission Statement The Georgetown Youth Advisory Board provides a means for youth to unite the community, promote healthy decisions and create leadership skills to create solutions for the benefit of all. Notice is hereby given that the Georgetown Youth Advisory Board will hold a meeting on Monday, October 6, 2003, at 4:30 p.m. in the Conference Room at the Parks and Recreation Building, located at 1003 N. Austin Ave. Georgetown, Texas. AGENDA 1.Board meeting call to order - Jillian Daleiden 2.Induction of new members - Brenda Culver and Yvette Rose 3.Discussion and possible action on Calendar - Brenda J. Culver 4.Discussion and possible action on Retreat - Brenda J. Culver 5. Discussion and possible action on GYAB Phone Tree - Brenda J. Culver 6.Discussion and possible action on Haunted Hayride Scene - Travis Hobbs 7. Adjourn- Phillip May Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Monday, October 6, 2003 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Monday , October 6, 2003. Board Members Present: Steffanie Sikes, Amanda Patterson, Melody Varner, Amanda Hanson, Nicole Hanson Board Members Absent: Candice Butler, Rebecca Counts, Elissa Delmatier, Phillip May, Meredith Morrow, Jonathan Soape, Jennifer Daleiden, Jillian Daleiden, Travis Hobbs, Ashleigh McCord Staff Present: Brenda J. Culver, staff Liaison Minutes Regular Meeting No Quorum Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Wednesday, September 24, 2003 The Georgetown Youth Advisory Board will meet on Wednesday, September 24, 2003 at 04:30 PM in the Parks and Recreation Conference Room, 1003 North Austin Ave., Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Candice Butler, Rebecca Counts, Elissa Delmatier, Phillip May, Meredith Morrow, Jonathan Soape, Jennifer Daleiden, Jillian Daleiden, Travis Hobbs, Steffanie Sikes, Ashleigh McCord, Amanda Patterson, Melody Varner Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 04:30 PM NOTICE OF MEETING OF THE YOUTH ADVISORY BOARD CITY OF GEORGETOWN, TEXAS Wednesday, September 24, 2002 Youth Advisory Board Mission Statement The Georgetown Youth Advisory Board provides a means for youth to unite the community, promote healthy decisions and create leadership skills to create solutions for the benefit of all. Notice is hereby given that the Georgetown Youth Advisory Board will hold a meeting on Wednesday, September 24, 2003, at 4:30 p.m. in the Conference Room at the Parks and Recreation Building, located at 1003 N. Austin Ave. Georgetown, Texas. AGENDA 1.Board meeting call to order - Jillian Daleiden 2.Induction of new members - Brenda Culver and Yvette Rose 3.Report on GYAB participation in Vacation Party - Amanda Patterson 4.Discussion and possible action on Bylaws - Brenda J. Culver 5.Discussion and possible action on Calendar - Brenda J. Culver 6.Discussion and possible action on Retreat - Brenda J. Culver 7. Discussion and possible action on GYAB Phone Tree - Brenda J. Culver 8.Discussion and possible action on Haunted Hayride Scene - Brenda J. Culver 9. Adjourn- Jennifer Daleiden Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Wednesday, September 24, 2003 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Wednesday , September 24, 2003. Board Members Present: Candice Butler, Rebecca Counts, Elissa Delmatier, Phillip May, Jonathan Soape, Jillian Daleiden, Travis Hobbs, Steffanie Sikes, Ashleigh McCord, Amanda Patterson, Melody Varner Board Members Absent: Meredith Morrow, Jennifer Daleiden, Amanda Hanson, Nicole Hanson Staff Present: Brenda J. Culver, Staff Liaison, Gabe Sansing, City Councilman Minutes Regular Meeting I.CALL MEETING TO ORDER Jillian calls the meeting to order at 4:40 PM at the Parks and Recreations Conference room. II.REPORT ON VACATION PARTY Several GYAB members commented on the back to school party, everyone seemed to have a a good time , there were no major incidents and the challenges were more fun this year. We had over 250 attendees, some cool prizes and another great teen event co-sponsored by GYAB, The Georgetown Project, The Williamson County Sun and several local Building activities and the benefits of bonding with one other. Brenda asked members to look at their role in GYAB and for leaders to help mentor and facilitate the younger members leadership abilities by allowing everyone a voice in creating change on the Board III.DISCUSSION AND POSSIBLE ACTION ON THE BYLAWS The following changes were made to the GYAB ByLaws: Section 3.1 The second sentence shall read, The Chairperson shall be elected by the Board, and appointed by the mayor. Section 3.2 Election of Board officers will be held annually in April. Section 3.3 The third sentence will read, In the event of vacancy in the office of the Chair, the Board shall recommend to the City Council a suitable replacement to serve as Chair. Section 3.4 Discussion on the removal of a Board officer. The following sentence will be added, In the event of dereliction of duty or impropriety, a 2/3rd - majority vote from the entire Board (all members) will remove an officer from his/her office. Section 4.1 Meetings will continue to be held on the 1st and 4th Monday of each month at 4:30 p.m. at the Recreation Center Conference room. Jillian motions to accept the revision to the ByLaws. Amanda seconds. All in favor 11-0. IV.DISCUSSION AND POSSIBLE ACTION ON CALENDAR Steffanie moves to chaperone 6th Grade dances held at the recreation Center. Meeredith seconds. all in favor 11-0. V.ADJOURN Melody motions to adjourn the meeting. Amanda seconds. Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Tuesday, September 9, 2003 The Georgetown Youth Advisory Board will meet on Tuesday, September 9, 2003 at 04:30 PM in the Parks and Recreation Conference Room, 1003 North Austin Ave., Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Candice Butler, Rebecca Counts, Elissa Delmatier, Phillip May, Meredith Morrow, Jonathan Soape, Jennifer Daleiden, Jillian Daleiden, Travis Hobbs, Steffanie Sikes, Ashleigh McCord, Amanda Patterson, Melody Varner Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 04:30 PM NOTICE OF MEETING OF THE YOUTH ADVISORY BOARD CITY OF GEORGETOWN, TEXAS Tuesday, September 9, 2003 Youth Advisory Board Mission Statement The Georgetown Youth Advisory Board provides a means for youth to unite the community, promote healthy decisions and create leadership skills to create solutions for the benefit of all. Notice is hereby given that the Georgetown Youth Advisory Board will hold a meeting on Tuesday, September 9, 2003, at 4:30 p.m. in the Conference Room at the Parks and Recreation Building, located at 1003 N. Austin Ave. Georgetown, Texas. AGENDA 1.Board meeting call to order – Jennifer Daleiden 2.Review and approve May Meeting Minutes - Candice Butler 3. Discussion and possible action on Application Process – Brenda J. Culver 3.Report on GYAB's Back to School Party – Melody Varner 4.Discussion and possible action on Calendar – Rebecca Counts 6. Discussion and possible action on Haunted Hayride Scene - Brenda J. Culver 7. Adjourn - Phillip May Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Tuesday, September 9, 2003 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Tuesday , September 9, 2003. Board Members Present: Ashleigh McCord, Amanda Patterson Board Members Absent: Phillip May, Meredith Morrow, Sarah Hillard, Jonathan Soape, Jennifer Daleiden, Jillian Daleiden, Travis Hobbs, Steffanie Sikes, Melody Varner, Michelle Hanson, Amanda Hanson Staff Present: Brenda J. Culver, Staff Liaison, Gabe Sansing, City Councilman Minutes Regular Meeting No Quorum Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Monday, June 2, 2003 The Georgetown Youth Advisory Board will meet on Monday, June 2, 2003 at 06:30 PM in the Parks and Recreation Conference Room, 1003 North Austin Ave., Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Elissa Delmatier, Melody Varner, Wes Varner, Sarah Marriott, Meredith Morrow, Katie Mount, Jillian Daleiden, Jennifer Dalieden, Amanda Patterson, Rebecca Counts, Lindsey Cockerell, Jonathan Easley, Lisa Foster, Angela Seals, Lauren Senchack, Ashleigh McCord, Phillip May, Jonathan Soape, Tara Walker, Travis Hobbs, Sam Maspero, Deborah Wills, Sarah Hilliard, Candice Butler, Stefanie Sikes Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 06:30 PM NOTICE OF MEETING OF THE YOUTH ADVISORY BOARD CITY OF GEORGETOWN, TEXAS Monday, June 2, 2003 Youth Advisory Board Mission Statement The Georgetown Youth Advisory Board provides a means for youth to unite the community, promote healthy decisions and create leadership skills to create solutions for the benefit of all. Notice is hereby given that the Georgetown Youth Advisory Board will hold a meeting on Monday, June 2, 2003, at 6:30 p.m. in the Conference Room at the Parks and Recreation Building, located at 1003 N. Austin Ave. Georgetown, Texas. AGENDA 1.Board meeting call to order – Jillian Daleiden 2.Discussion and possible action on Movies at the Williams Drive Pool – Brenda J. Culver 3.Discussion and possible action on Calendar – Brenda J. Culver 4. Adjourn - Jennifer Daleiden Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Monday, June 2, 2003 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Monday , June 2, 2003. Board Members Present: Candice Butler, Elissa Delmatier, Phillip May, Meredith Morrow, Jonathan Soape, Jennifer Daleiden, Jillian Daleiden, Ashleigh McCord Board Members Absent: Rebecca Counts, Amanda Patterson, Melody Varner, Travis Hobbs, Steffanie Sikes Staff Present: Brenda J. Culver, Staff Liaison Minutes Regular Meeting I.CALL MEETING TO ORDER Jillian calls the meeting to order at 6:50 PM at the Parks and Recreations Conference room. II.DISCUSSION AND POSSIBLE ACTION ON MOVIE AT WILLIAMS DR. POOL The first movie night scheduled for June 15, 2003, is canceled due to film projection company unable to do this date. III.DISSCUSSION AND POSSIBLE ACTION ON CALENDAR Calendar discussion on upcoming GYAB events, River cleanup is planned for Saturday June 28th, 9 - 2 p.m. Jennifer Daleiden and Phillip May will solicit prizzes, pizza for any volunteers. Other dates are: Thursday, June 27, 2003, next GYAB meeting, July 20 - Movie at the pool, fall retreat will be planned with the help of Ashleigh McCord and the High School back to school Vacation Party will be August 23, 2003. IV.ADJOURN Jennifer Daleiden motions to adjourn the meeting. Meredith Morrow seconds. Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Monday, May 12, 2003 The Georgetown Youth Advisory Board will meet on Monday, May 12, 2003 at 04:30 PM in the Parks and Recreation Conference Room, 1003 North Austin Ave., Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Elissa Delmatier, Melody Varner, Wes Varner, Sarah Marriott, Meredith Morrow, Katie Mount, Jillian Daleiden, Jennifer Dalieden, Amanda Patterson, Rebecca Counts, Lindsey Cockerell, Jonathan Easley, Lisa Foster, Angela Seals, Lauren Senchack, Ashleigh McCord, Phillip May, Jonathan Soape, Tara Walker, Travis Hobbs, Sam Maspero, Deborah Wills, Sarah Hilliard, Candice Butler, Stefanie Sikes Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 04:30 PM NOTICE OF MEETING OF THE YOUTH ADVISORY BOARD CITY OF GEORGETOWN, TEXAS Monday, May 12, 2003 Youth Advisory Board Mission Statement The Georgetown Youth Advisory Board provides a means for youth to unite the community, promote healthy decisions and create leadership skills to create solutions for the benefit of all. AGENDA 1.Board meeting call to order – Wes Varner 2.Discussion and possible action on Calendar -Amanda Patterson 3.Discussion and possible action on Election of New Officers – Brenda J. Culver 4.Discussion and possible action on Graduation of Seniors - Brenda J. Culver 5.Adjourn – Travis Hobbs Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Monday, May 12, 2003 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Monday , May 12, 2003 . Board Members Present: Candice Butler, Rebecca Counts, Elissa Delmatier, Phillip May, Jonathan Soape, Jennifer Daleiden, Jillian Daleiden, Travis Hobbs, Steffanie Sikes, Amanda Patterson, Melody Varner, Wes Varner, Sarah Marriott, Lisa Foster, Deborah Wills Board Members Absent: Meredith Morrow, Ashleigh McCord, Lauren Senchack, Lindsey Cockerell, Jonathan Easley, Angela Seals, Sarah Hillard Staff Present: Brneda J. Culver Minutes Regular Meeting I.CALL MEETING TO ORDER Wes calls the meeting to order at 4:40 PM at the Parks and Recreations Conference room. II.DISCUSSION AND POSSIBLE ACTION ON CALENDAR Discussed dates for upcoming GYAB events: May 17, 2003, Seniors Pool Party at the San Gabriel Pool, June 15, 2003, Movie Night at Williams Drive Pool for Middle schoolers, July 20, 2003, Movie Night for Middle schoolers. Possible movie titles: What A Girl Wants, Agent Cody Banks. Vacation Party for high school students will be August 23, 2003, at Williams Drive Pool. Flyers can be put out at Sonic for advertising. Summer GYAB meetings will be the 2nd and 4th, Monday of each month at 6:30 p.m. at the Recreation Center. Jillian Daleiden would like to go out to the Challenge Course May 18th with the Georgetown Project. III.DISSCUSSION AND POSSIBLE ACTION ON ELECTION OF NEW OFFICERS Election of new officers was held to replace graduating Seniors and term limits. Chairperson - Jillian Daleiden, Vice- Chairperson - Melody Varner, Secretary - Candice Butler, Sargent at Arms - Travis Hobbs, Treasure - Jennifer Daleiden. IV.DISSCUSSION AND POSSIBLE ACTION ON GRADUATION PARTY Seniors Pool Party will be from 4-10 p.m. on May 17, 2003. Food and swimming with all members invited. Bring a guest. V.ADJOURN Travis Hobbs motions to adjourn the meeting. Lisa Foster seconds. Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Wednesday, April 16, 2003 The Georgetown Youth Advisory Board will meet on Wednesday, April 16, 2003 at 04:30 PM in the Parks and Recreation Conference Room, 1003 North Austin Ave., Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Elissa Delmatier, Melody Varner, Wes Varner, Sarah Marriott, Meredith Morrow, Katie Mount, Jillian Daleiden, Jennifer Dalieden, Amanda Patterson, Rebecca Counts, Lindsey Cockerell, Jonathan Easley, Lisa Foster, Angela Seals, Lauren Senchack, Ashleigh McCord, Phillip May, Jonathan Soape, Tara Walker, Travis Hobbs, Sam Maspero, Deborah Wills, Sarah Hilliard, Candice Butler, Stefanie Sikes Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 04:30 PM Agenda 1.Board meeting call to order – Wes Varner 2.Review and approve Meeting Minutes – Amanda Patterson 3.Report on Teen Fest - Melody Varner 4.Discussion and possible action on Calendar – Lisa Foster 6.Discussion and possible action on Committee meetings – Lindsey Cockerell 7. Adjourn – Sam Maspero Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Monday, March 24, 2003 The Georgetown Youth Advisory Board will meet on Monday, March 24, 2003 at 04:30 PM in the Parks and Recreation Conference Room, 1003 North Austin Ave., Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Elissa Delmatier, Melody Varner, Wes Varner, Sarah Marriott, Meredith Morrow, Katie Mount, Jillian Daleiden, Jennifer Dalieden, Amanda Patterson, Rebecca Counts, Lindsey Cockerell, Jonathan Easley, Lisa Foster, Angela Seals, Lauren Senchack, Ashleigh McCord, Phillip May, Jonathan Soape, Tara Walker, Travis Hobbs, Sam Maspero, Sarah Hilliard, Candice Butler, Stefanie Sikes Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 04:30 PM AGENDA 1.Board meeting call to order – Wes Varner 2.Review and aprove Meeting Minutes -Amanda Patterson 3. Discussion and possible action on Teen Fest –Brenda J. Culver 4.Discussion and possible action on GYAB applications -Brenda J. Culver 5.Discussion and possible action on Calendar -Rebecca Counts 6.Discussion and possible action on Committee Meetings -Melody Varner 7.Adjourn -Jonathan Soape Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Monday, March 24, 2003 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Monday , March 24, 2003. Board Members Present: Melody Varner , Wes Varner, Amanda Patterson, Ashleigh McCord, Travis Hobbs Board Members Absent: Candice Butler, Rebecca Counts, Elissa Delmatier, Phillip May, Meredith Morrow, Jonathan Soape, Jennifer Daleiden, Jillian Daleiden, Steffanie Sikes, Angela Seals, Jonathan Easley, Lauren Senchack Staff Present: Brenda J. Culver, Staff Liaison Minutes Regular Meeting No Quorum Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Monday, March 3, 2003 The Georgetown Youth Advisory Board will meet on Monday, March 3, 2003 at 04:45 PM in the Parks and Recreation Conference Room, 1003 North Austin Ave., Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Elissa Delmatier, Melody Varner, Wes Varner, Sarah Marriott, Meredith Morrow, Katie Mount, Jillian Daleiden, Jennifer Dalieden, Amanda Patterson, Rebecca Counts, Lindsey Cockerell, Jonathan Easley, Lisa Foster, Angela Seals, Lauren Senchack, Ashleigh McCord, Phillip May, Jonathan Soape, Tara Walker, Travis Hobbs, Sam Maspero, Deborah Wills, Sarah Hilliard, Candice Butler, Stefanie Sikes Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 04:45 PM AGENDA 1.Board meeting call to order – Wes Varner 2.Review and aprove Meeting Minutes 3. Discussion and possible action on Teen Fest – Traci Stengle 4.Discussion and possible action on Bylaws – Brenda J. Culver 5.Discussion and possible action on Calendar – Angela Seals 6.Discussion and possible action on Committee Meetings – Candice Butler 7.Adjourn – Sam Maspero Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Monday, March 3, 2003 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Monday , March 3, 2003. Board Members Present: Wes Varner, Angela Seals, Candice Butler, Jennifer Daleiden, Jillian Daleiden, Travis Hobbs, Amanda Patterson, Melody Varner, Lauren Senchack, Lisa Foster, Lindsey Cockerell, Deborah Wills, Josh Daleiden (retired) Board Members Absent: Candice Butler, Rebecca Counts, Elissa Delmatier, Phillip May, Meredith Morrow, Jonathan Soape, Steffanie Sikes, Ashleigh McCord Staff Present: Brenda J. Culver Minutes Regular Meeting No Quorum Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Monday, February 10, 2003 The Georgetown Youth Advisory Board will meet on Monday, February 10, 2003 at 04:30 PM in the Parks and Recreation Conference Room, 1003 North Austin Ave., Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Elissa Delmatier, Melody Varner, Wes Varner, Sarah Marriott, Meredith Morrow, Katie Mount, Jillian Daleiden, Jennifer Dalieden, Amanda Patterson, Rebecca Counts, Lindsey Cockerell, Jonathan Easley, Lisa Foster, Angela Seals, Lauren Senchack, Ashleigh McCord, Phillip May, Jonathan Soape, Tara Walker, Travis Hobbs, Sam Maspero, Deborah Wills, Sarah Hilliard, Candice Butler, Stefanie Sikes Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 04:30 PM AGENDA 1.Board meeting call to order – Wes Varner 2.Discussion and possible action on Teen Fest – Traci Stengle 3.Report on GYAB Team Building activities – Travis Hobbs 4.Discussion and possible action on Bylaws – Brenda J. Culver 5.Discussion and possible action on Calendar – Rebecca Counts 6.Discussion and possible action on Committee meetings – Melody Varner 7.Adjourn – Phillip May Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Monday, February 10, 2003 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Monday , February 10, 2003. Board Members Present: Wes Varner, Sam Maspero, Lauren Senchack, Lisa Foster, Angela Seals, Katie Mount, Tara Walker, Lindsey Cockerell, Sarah Hilliard, Deborah Wills, Rebecca Counts, Elissa Delmatier, Phillip May, Meredith Morrow, Jonathan Soape, Jennifer Daleiden, Jillian Daleiden, Travis Hobbs, Steffanie Sikes, Ashleigh McCord, Amanda Patterson, Melody Varner, Candice Butler Board Members Absent: Jake Maspero, Jonathan Easley Staff Present: Brenda J. Culver, Staff Liaison Minutes Regular Meeting City of Georgetown Youth Advisory Board Meeting Minutes February 10, 2003 I.CALL MEETING TO ORDER Wes calls the meeting to order at 4:30 PM at the Parks and Recreations Conference room. II.REPORT ON GYAB TEAM BUILDING Several GYAB members commented on the Team Building activities and the benefits of bonding with one other. Brenda asked members to look at their role in GYAB and for leaders to help mentor and facilitate the younger members leadership abilities by allowing everyone a voice in creating change on the Board III.DISSCUSSION AND POSSIBLE ACTION ON TEEN FEST Traci Stengle leads discussion on the upcoming Teen Fest. Things for the Board to review: $5.00 entrance fee, $2.00 for Service Day participants, high school event (GISD), budget issues are purchasing additional fencing to enclose the area, the contract for the climbing wall ,and hiring a DJ for the event. The Board has to start recruiting bands to play at the Fest. Lisa Foster offered to help with recruiting at the schools Battle of the Bands competition in March. Teen Fest will be from 6-11 p.m. on April 12th, 2003, in the park at the Gazebo. Loyd Pearson has offered to help locate some food or financial help for the event. The board is interested in opening up booths to High School Clubs for them to raise money at the Fest. Community Events and Youth Activities Committees will meet to discuss what the setup for booths will be and who will be invited to participate. The Board is also interested in giving door prizes away at the event. Public Relations Committee will prepare a flyer and solicit donations from area business. Traci will apply for the event permit and get more information from Mr. Pearson on donations. Brenda will meet with the Parks Manager to determine what the lighting and electricity situation will be like in the park. IV.DISSCUSSION AND POSSIBLE ACTION ON THE BYLAWS Bylaws discussion moved to next meeting date. V.DISSCUSSION AND POSSIBLE ACTION ON CALENDAR Jonathan leads the discussion on upcoming events. The Valentine’s Dance has been canceled due to a conflict with the schools hosting a dance. There will be a new dance on February 21,2003, here at the Rec. for 6th Graders. Three members volunteer to attend. YAC summit deadline for attending is Friday, February 14th, 2003. The event is March 1st and 2nd, in Killeen. April 5th & 6th is the Red Poppy Festival, interested parties can contact Traci Stengle to get the contact person’s name to volunteer. April 5th at 10 a.m. at the Rec. there will be a meeting to organize and advertise for the Teen Fest. The group will make posters, finish any last minute details for the Fest and go to the Poppy Fest to pass out flyers. Jonathan moves to meet on the 5th of February. Lauren Senchack seconds. Vote: 21-0 in favor. Possible Movie Nights at Williams Drive Pool were discussed for June 6th, and July 25th, 2003. No action taken as the Movie Night due to further coordination needed with the Movie Company. VI.DISSCUSSION AND POSSIBLE ACTION ON COMMITTEE MEETINGS Discussion on planning process for the Teen Fest and preparing for the event. Committees will hold meetings as needed to for the event. No action Taken. VII.ADJOURN Phillip May motions to adjourn the meeting. Sam Maspero seconds Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Monday, January 27, 2003 The Georgetown Youth Advisory Board will meet on Monday, January 27, 2003 at 04:00 PM in the Parks and Recreation Conference Room, 1003 North Austin Ave., Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Elissa Delmatier, Melody Varner, Wes Varner, Sarah Marriott, Meredith Morrow, Katie Mount, Jillian Daleiden, Jake Maspero, Amanda Patterson, Rebecca Counts, Lindsey Cockerell, Jonathan Easley, Lisa Foster, Angela Seals, Lauren Senchack, Ashleigh McCord, Phillip May, Jonathan Soape, Tara Walker, Travis Hobbs, Sam Maspero, Deborah Wills, Sarah Hilliard, Candice Butler, Stefanie Sikes Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 04:00 PM AGENDA 1.Board meeting call to order –Wes Varner 2.Discussion and possible action on Teen Fest – Barbara Pierce & Youth Action Council 3.Report on MLK Service Day – Deborah Wills 4.Discussion and possible action on Bylaws –Brenda J. Culver 5.Discussion and possible action on Calendar – Lindsey Cockerell 6.Discussion and possible action on Committee meetings – Lisa Foster 7.Adjourn – Jonathan Easley Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Monday, January 27, 2003 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Monday , January 27, 2003. Board Members Present: Elissa Delmatier, Melody Varner, Wes Varner, Sarah Marriott, Katie Mount, Jillian Daleiden, Amanda Patterson, Rebecca Counts, Lindsey Cockerell, Jonathan Easley, Lisa Foster, Lauren Senchack, Ashleigh McCord, Jonathan Soape, Travis Hobbs, Sarah Hilliard Board Members Absent: Steffanie Sikes, Angela Seals, Candice Butler, Phillip May, Sam Maspero, Meredith Morrow, Deborah Wills, Tara Walker Staff Present: Brenda J. Culver, Traci Stengle Minutes Regular Meeting City of Georgetown Youth Advisory Board Meeting Minutes January 27, 2003 I.CALL MEETING TO ORDER Wes Varner calls the meeting to order at 4:15 PM at the Parks and Recreations Conference room. II.DISCUSSION AND POSSIBLE ACTION ON TEENFEST Members are inducted to the Georgetown Youth Advisory Board. All members sign the behavior pledge. All members read the Statement of Appointment. III.REPORT ON YOUTH SERVICE DAY Jillian Daleiden reports that the service day was good she participated at the new Challenge Course by clearing brush. There were approximately 85 volunteers who participated in “Honoring the Legacy”. IV.DISSCUSSION AND POSSIBLE ACTION ON BYLAWS Brenda opens discussion on how any monies raised by GYAB will be spent, and the proper wording on inclusion of the Treasurer duties. Jonathan Easley motions that the Board adopt the wording for Section3.4 of the Bylaws; All funds raised through fundraising, donations and or grants will go back into the GYAB account for activities and or needs of the board, etc. Travis Hobbs seconded the motion. Vote: 16-0 in favor. Lisa Foster motions that meetings are changed to the second and fourth Mondays of each month. Rebecca Counts seconds. Vote:16-0 in favor. V.DISSCUSSION AND POSSIBLE ACTION ON CALENDAR Lindsey Cockerell leads discussion on upcoming events and dates for Board to participate in the following: Cupid’s Chase 2/8/03 at 7:45 a.m. at the Rec., 2/10/03 and 2/24/03 are the next Board meetings, Valentine’s dance 2/14/03 at 5:30 p.m. at the Rec., and YAC Summit in Killeen 3/1 & 3/2/03. Members who will attend the YAC Summit will need to return their forms by 2/14/03 to Brenda. VI.DISSCUSSION AND POSSIBLE ACTION ON COMMITTEE MEETINGS Youth Activities, Community Events and Public Relations meet to discuss upcoming events. Lisa Foster, Wes Varner, Lindsey Cockerell, Lauren Senchack, Amanda Patterson and Jonathan Easley remind Board about their investment and commitment to the Board and to their respective committees. Chairpersons delegated task for upcoming events and reported on the success of the Teen Night at Dale’s last year and how we can learn from our involvement. VII.ADJOURN Jonathan Easley motions to adjourn the meeting. Melody Varner seconded. Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Friday, January 10, 2003 The Georgetown Youth Advisory Board will meet on Friday, January 10, 2003 at 04:00 PM in the Parks and Recreation Conference Room, 1003 North Austin Ave., Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Elissa Delmatier, Melody Varner, Wes Varner, Sarah Marriott, Meredith Morrow, Katie Mount, Jillian Daleiden, Jake Maspero, Amanda Patterson, Rebecca Counts, Lindsey Cockerell, Jonathan Easley, Lisa Foster, Angela Seals, Lauren Senchack, Ashleigh McCord, Phillip May, Jonathan Soape, Tara Walker, Travis Hobbs, Sam Maspero, Deborah Wills, Sarah Hilliard, Candice Butler, Stefanie Sikes Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 04:00 PM AGENDA 1.Board meeting call to order- Wes Varner 2.Discussion and possible action on Bylaws- Amanda Patterson 3.Discussion and possible action on Committee meetings- Committee Chairs 4.Discussion and possible action on Calendar- Lauren Senchack 5.Discussion and possible action on Youth Service Day – Deborah Wills 6.Adjourn- Lisa Foster Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Friday, January 10, 2003 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Friday , January 10, 2003. Board Members Present: Elissa Delmatier, Melody Varner, Wes Varner, Sarah Marriott, Meredith Morrow, Katie Mount, Jillian Daleiden, Amanda Patterson, Rebecca Counts, Lindsey Cockerell, Jonathan Easley, Lisa Foster, Angela Seals, Lauren Senchack, Ashleigh McCord, Phillip May, Jonathan Soape, Tara Walker, Travis Hobbs, Sam Maspero, Deborah Wills, Sarah Hilliard Board Members Absent: Jake Maspero, Steffanie Sikes, Candice Butler Staff Present: Brenda J. Culver, Traci Stengle Minutes Regular Meeting City of Georgetown Youth Advisory Board Meeting Minutes January 10, 2003 I.CALL MEETING TO ORDER Wes Varner calls the meeting to order at 4:10 PM at the Parks and Recreations Conference room. II.DISCUSSION AND POSSIBLE ACTION ON BYLAWS Motion to move discussion of Bylaws to next meeting by Jonathan Easley. Seconded by Lauren Senchack. Vote 21-0 in favor. III.DISSCUSSION AND POSSIBLE ACTION ON COMMITTEE MEETINGS Committee chairs discuss what activities are coming up and what duties can be delegated to the different committees. IV.DISSCUSSION AND POSSIBLE ACTION ON THE CALENDAR The Board discusses having the GYAB Retreat at Highland Lakes Conference Center, with possible February dates that would be available. Sam Maspero makes a motion that the retreat is held at Highland Lakes. Jonathan Easley seconds. Vote: 21-0 in favor. V.DISSCUSSION AND POSSIBLE ACTION ON YOUTH SERVICE DAY Deborah Wills discusses the upcoming Youth Service Day and asks GYAB members to join other Youth in the Community in the day of service to honor the legacy of Martin Luther King Jr., on January 20, 2003. There will be a pizza party following the service day at the Georgetown Community Center for all participants. VI.ADJOURN Lisa Foster motions to adjourn the meeting, Jonathan Soape seconds