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HomeMy WebLinkAboutGYAB_Agenda&Minutes_2008Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Tuesday, September 30, 2008 The Georgetown Youth Advisory Board will meet on Tuesday, September 30, 2008 at 05:00 PM in the Parks and Recreation Administration Conference Room, located at 1101 N. College Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Sam Doocy, Spencer Reagan, Crystal Pratt, Ryan Varner, Kelsey Wright Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 05:00 PM Certificate of Posting I, Board Meeting Call to Order- Ryan Varner 2.Induction of New Member- Brenda Culver and Yvette Rose 3.Discussion and possible action on Calendar- Brenda Culver 4.Discussion and possible action on GYAB Phone Tree- Brenda Culver 5.Discussion and possible action on Haunted Hayride Scene- Kelsey Wright 6. Discussion and possible action on GYAB Retreat- Brenda Culver 7.Adjourn- Spencer Reagan Sandra Lee, for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Board Meeting Call to Order- Ryan Varner 2.Induction of New Member- Brenda Culver and Yvette Rose 3.Discussion and possible action on Calendar- Brenda Culver 4.Discussion and possible action on GYAB Phone Tree- Brenda Culver 5.Discussion and possible action on Haunted Hayride Scene- Kelsey Wright 6. Discussion and possible action on GYAB Retreat- Brenda Culver 7.Adjourn- Spencer Reagan Sandra Lee, Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Tuesday, May 13, 2008 The Georgetown Youth Advisory Board will meet on Tuesday, May 13, 2008 at 05:00 PM in the Parks and Recreation Administration Conference Room, located at 1101 N. College Street, Georgetown, texas If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Sam Doocy, Shawn Delaney Hicks, Spencer Reagan, Crystal Pratt, Ryan Varner, Kelsey Wright, Amanda Hanson- Emerson, Kate Doocy, Rachel McNutt, Melissa McNutt, Jacob Wolfman Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 05:00 PM AGENDA 1.Meeting called to order – Amanda Hanson-Emerson 2.Review and approve meeting minutes for March 25, 2008- Rachel McNutt 3. Report on GCL- Kate Doocy 4. Report on Red Poppy Festival- Amanda Hanson- Emerson & Melissa McNutt 5. Senior Appreciation & Recognition- Brenda J. Culver 6.Adjourn- Jacob Wolfman Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Tuesday, May 13, 2008 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Tuesday , May 13, 2008. Board Members Present: Sam Doocy, Spencer Reagan, Crystal Pratt, Ryan Varner, Kelsey Wright, Amanda Hanson- Emerson, Kate Doocy, Rachel McNutt, Melissa McNutt, Jacob Wolfman Board Members Absent: Shawn Delaney Hicks Staff Present: Brenda J. Culver Minutes Regular Meeting 1. Meeting called to order at 5:25 p.m. by Amanda Hanson-Emerson. 2.Rachel moves to approve the March 25, 2008, Meeting Minutes. Kate Doocy seconds. All in favor 10-0 3. Kate Doocy give the report on GCL, good band turnout, and tshirt! Chipotle came through with the Burrito donation. Attendance was light and the weather probably palyed a factor in attendance. 4. Amanda Hanson-Emerson and Melissa McNutt report on Red Poppy festival. Attendance to the Family Free Zone was great, lots of kids, and families seemed to enjoy the free games, crafts, Guitar Hero, Climbing Wall and the Jumps. GYAB volunteered with several other teens as part of National Youth Service Week. 5. Senior Appreciation & Recognition day will be on Wednesday, July 23, 2008, at Mel's Texas Lanes at 8:00 p.m. All GYAB memebers are invited to come bowl with the 2008 GYAB Seniors. There will be a River Cleanup on May 28, 2008, From 5:00 - 8:00 p.m.at the pedistrian bridge in San Gabriel Park. Everyone is reminded to wear old clothes, due to the nature of the project! 6. Jacob Wolfman moves to adjourn the meeting at 6:00 p.m. Rachel McNutt seconds. All in favor 10-0 Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Tuesday, March 4, 2008 The Georgetown Youth Advisory Board will meet on Tuesday, March 4, 2008 at 05:00 PM in the Parks and Recreation Administration Conference Room, located at 1101 N. College Street, Georgetown, texas If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Sam Doocy, Shawn Delaney Hicks, Spencer Reagan, Crystal Pratt, Ryan Varner, Kelsey Wright, Amanda Hanson- Emerson, Kate Doocy, Rachel McNutt, Melissa McNutt, Jacob Wolfman Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 05:00 PM AGENDA 1.Meeting called to order - Amanda Hanson-Emerson 2.Review and approve meeting minutes for February 5, & 19, 2008 - Rachel McNutt 3. Discussion and possible action on Georgetown City Limits - Jacob Wolfman 4. Discussion and possible action on Poppy Festival - Brenda J. Culver 5. Discussion and possible action on GYAB Calendar- Crystal Pratt 6.Adjourn- Spencer Reagan Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Tuesday, March 4, 2008 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Tuesday , March 4, 2008. Board Members Present: Sam Doocy, Crystal Pratt, Ryan Varner, Kelsey Wright, Amanda Hanson- Emerson, Kate Doocy, Rachel McNutt, Melissa McNutt Board Members Absent: Shawn Delaney Hicks, Spencer Reagan, Jacob Wolfman Staff Present: Brenda J. Culver, Staff Liaison Minutes Regular Meeting 1. Meeting called to order at 5:24 p.m. by Amanda Hanson-Emerson. 2.Melissa McNutt motions to approve meeting minutes for February 5, & 19, 2008, after minutes were reviewed. Kate Doocy seconds. All in Favor 8-0 3. Kate opens discussion Georgetown City Limits with the T-shirt design. Melissa McNutt moves to approve the design. Amanda Hanson-Emerson seconds. All in favor 8-0. Brenda recommends moving GCL to April 25, due to the conflict with choir and band competition on April 18, 2008. Amanda moves to move the date to April 25. Crystal Pratt seconds. All in favor 8-0. 4. Brenda opens the discussion on the April 26 & 27, 2008 Red Poppy Festival. Kate Doocy motions that GYAB will volunteer at this event in the Family Free Zone, with games, crafts for the kids. Melissa McNutt seconds. All in Favor 8-0. 5. Crystal leads the discussion on GYAB Calendar, reminds everyone to mark their calendars for GCL, Poppy Festival and Open Rec Night. 6.Sam Doocy moves to adjourn at 5:46 p.m.. Kate seconds. Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Tuesday, February 19, 2008 The Georgetown Youth Advisory Board will meet on Tuesday, February 19, 2008 at 05:00 PM in the If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Sam Doocy, Shawn Delaney Hicks, Spencer Reagan, Crystal Pratt, Ryan Varner, Kelsey Wright, Amanda Hanson- Emerson, Kate Doocy, Rachel McNutt, Melissa McNutt, Jacob Wolfman Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 05:00 PM AGENDA 1.Meeting called to order – Amanda Hanson-Emerson 2.Review and approve meeting minutes for February 5, 2008- Rachel McNutt 3. Report on Cupid's Chase- Melissa McNutt 4. Discussion and possible action on Georgetown City Limits – Jacob Wolfman 5. Discussion and possible action on Report to City Council- Brenda J. Culver 6. Discussion and possible action on GYAB Calendar- Crystal Pratt 7. Discussion and possible action on GYAB Retreat- Brenda J. Culver 8.Adjourn- Sam Doocy Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Tuesday, February 19, 2008 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Tuesday , February 19, 2008. Board Members Present: Sam Doocy, Spencer Reagan, Crystal Pratt, Ryan Varner, Kelsey Wright, Amanda Hanson- Emerson, Kate Doocy, Rachel McNutt, Melissa McNutt Board Members Absent: Shawn Delaney Hicks, Jacob Wolfman Staff Present: Brenda J. Culver, Staff Liaison Minutes Regular Meeting 1.Amanda Hanson-Emerson calls the meeting called to order 5:23 p.m. 2.Rachel McNutt moves to review and approve meeting minutes for February 5, 2008, at the next meeting. Crystal seconds. All in favor 9-0. 3. Melissa McNutt reports on Cupid's Chase, there was a shortage of water for runners so we gave them donuts, until water could be refilled. The Special Needs Dance was also a huge success, with 185 attendees, music, food and fun. 4. Brenda opens the discussion on Georgetown City Limits, gives members, band applications, fliers, and posters will need to be made for the event. Representatives from ASAP offered to help with getting these out to the schools, helping locate local talent, and helping GYAB get a t-shirt designed. Amanda moves to have the two groups to work together on this annual teen event, that will be the official start of National Youth Service Day. Kate Doocy seconds. All in favor 9-0 5. Brenda J. Culver opens the discussion on the Report to City Council. This would be a Powerpoint presentation. Melissa suggest that we work on the presentation at the Retreat so that all members can participate. Amanda moves to accept this recommendation. Crystal seconds. All in favor 9-0. 6. Crystal Pratt leads the discussion on the GYAB Calendar- 7. Brenda J. Culver request further discussion on the GYAB Retreat be at the next meeting. 8.Sam Doocy moves to adjourn at 6:10 p.m. Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Tuesday, February 5, 2008 The Georgetown Youth Advisory Board will meet on Tuesday, February 5, 2008 at 05:00 PM in the Parks and Recreation Administration Conference Room, located at 1101 N. College Street, Georgetown, texas If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Kelsey Wright, Crystal Pratt, Kate Doocy, Sam Doocy, Spencer Reagan, Shawn Hicks, Ryan Varner, Amanda Hanson-Emerson, Melissa McNutt, Rachel McNutt, Jacob Wolfman Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 05:00 PM AGENDA 1.Board meeting call to order- Amanda Hanson- Emerson 2.Discussion and action on Budget process 2008/2009- Micki Rundell and Leticia Zavala 3. Review and approve Meeting Minutes 1/08/08 & 1/22/08- Rachel McNutt 4. Discussion and possible action on Calendar- Jacob Wolfman 5.Discussion and possible action on Georgetown City Limits- Melissa McNutt 6. Discussion and possible action on GYAB Retreat- Brenda Culver 7.Adjourn- Crystal Pratt Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Tuesday, February 5, 2008 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Tuesday , February 5, 2008. Board Members Present: Sam Doocy, Shawn Delaney Hicks, Spencer Reagan, Crystal Pratt, Ryan Varner, Kelsey Wright, Amanda Hanson- Emerson, Kate Doocy, Rachel McNutt, Melissa McNutt, Jacob Wolfman Board Members Absent: Staff Present: Brenda J. Culver, Staff Liaison, Micki Rundell, Leticia Zavala Minutes Regular Meeting 1.Board meeting call to order- Amanda Hanson- Emerson 2.Discussion on the budget process 2008/2009 lead by Micki Rundell and Leticia Zavala. Board members are given questionnaires to fill out and return to Finance. 3. Rachel McNutt moves to approve Meeting Minutes 1/08/08 & 1/22/08. Seconded by Kate Doocy. 4. Jacob Wolfman opens the discussion on the Calendar, Cupid's Chase Saturday, February 9, 2008, GYAB will help with 2 mile water station. 7:00 a.m. at park. 5.Melissa McNutt opens the discussion on Georgetown City Limits teen event. Amanda moves to set the date for April 19, 2008, in the San Gabriel Park Gazebo, from 7:00 p.m. to 11:00 p.m. Kelsey seconds. All in favor 11-0 Jacob and Crystal volunteer to be in charge of getting High School Bands for the event. Brenda will get the permit, lights, port-a-potties, fence and DJ for the event. Amanda, Kelsey, Kate & Melissa will request donations for this event. 6. Brenda leads the discussion on moving the GYAB Retreat to the spring so that the Board can recruit at the middle schools for new members. Melissa moves to have the Retreat in May. Amanda seconds. All in favor 11-0. 7.Crystal Pratt moves to adjourn at 5:50 p.m. Jacob seconds. Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Tuesday, January 22, 2008 The Georgetown Youth Advisory Board will meet on Tuesday, January 22, 2008 at 05:00 PM in the If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Kelsey Wright, Crystal Pratt, Kate Doocy, Amanda Hanson-Emerson, Melissa McNutt, Rachel McNutt, Jacob Wolfman, Spencer Reagan, Sam Doocy, Shawn Hicks Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 05:00 PM Youth Advisory Board Mission Statement The Georgetown Youth Advisory Board provides a means for youth to unite the community, promote healthy decisions and create leadership skills to create solutions for the benefit of all. AGENDA 1.Board meeting call to order- Amanda Hanson-Emerson 2. Review and approve Meeting Minutes 01/08/08- Rachel McNutt 3. Report on MLK Service Day- Jacob Wolfman 4. Discussion and possible action on Calendar- Kelsey Wright 5.Discussion and possible action on GYAB Retreat- Brenda Culver 6.Adjourn- Spencer Reagan Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Tuesday, January 22, 2008 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Tuesday , January 22, 2008. Board Members Present: Kelsey Wright, Crystal Pratt, Kate Doocy, Sam Doocy, Spencer Reagan, Shawn Hicks, Amanda Hanson-Emerson, Melissa McNutt, Rachel Mcnutt, Ryan Varner, Jacob Wolfman, Elizabeth Breen (visitor) Board Members Absent: Staff Present: Brenda J. Culver, Staff Liason Minutes Regular Meeting Metting Minutes 1.Board meeting call to order at 5:15 pm by Amanda Hanson-Emerson. 2. Meeting Minutes for January 8, 2008, moved to next meeting. 3. Report on MLK Service Day by Kate Doocy. The group worked at the Madella Hillard Center, making Valentine's, labeling brochures, raking leaves, and sanding tables and chairs at the Tennis Center. The March from the Church was wet and cold, everyone sang, We Shall Overcome, very moving part of the celebration. 4. The Board discussed upcoming events: February 5 -meeting, February 9 -Cupid's Chase 7:00 am at Old Eagle Field, February 13 -Sweethearts Dance for Special Needs teens and adults from 6:00 to 8:00 pm, February 19 - meeting, February 22 -Open Rec. Night from 9:00 to 11:00 pm, Recruiting at the Middle Schools: February 20 at Tippit, February 21 at Benold, February 22 Forbes. Red Poppy Festival is April 26 & 27, GYAB, GYAC will be hosting the children and youth area. This is going to coincide with National Youth Service Week, so this will be our project. Georgetown City limits will be on Saturday April 19, at the Gazebo in the San Gabriel Park from 7:00 to 11:00 pm. Jacob Wolfman and Crystal Pratt volunteered to get the bands. We need to post more flyers, advertise and get sponsors for this event. Brenda will file the City Permit for the event. 5.Board will revist the possiblity of a Retreat at the next meeting. 6.Melissa McNutt adjourns the meeting at 6:02 pm. Notice of Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Tuesday, January 8, 2008 The Georgetown Youth Advisory Board will meet on Tuesday, January 8, 2008 at 05:00 PM in the If you need accommodations for a disability, please notify the city in advance. Georgetown Youth Advisory Board Members: Kelsey Wright, Crystal Pratt, Kate Doocy, Sam Doocy, Ryan Varner, Shawn Hicks, Spencer Reagan, Amanda Hanson-Emerson, Melissa McNutt, Rachel Mcnutt, Jacob Wolfman Georgetown Youth Advisory Board meeting dates/times to be determined. Call to Order at 05:00 PM Youth Advisory Board Mission Statement The Georgetown Youth Advisory Board provides a means for youth to unite the community, promote healthy decisions and create leadership skills to create solutions for the benefit of all. AGENDA 1.Board meeting call to order - Amanda Hanson- Emerson 2.Report on Teen Center Forum- Crystal Pratt 3. Discussion and possible action on Calendar - Jacob Wolfman 4.Discussion and possible action on Retreat - Brenda J. Culver 5. Adjourn- Kate Doocy Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Youth Advisory Board City of Georgetown, Texas Tuesday, January 8, 2008 The Georgetown Youth Advisory Board of the City of Georgetown, Texas, met on Tuesday , January 8, 2008. Board Members Present: Kelsey Wright, Kate Doocy, Sam Doocy, Spencer Reagan, Ryan Varner Amanda Hanson-Emerson, Melissa McNutt, Rachel McNutt Board Members Absent: Crystal Pratt, Shawn Hicks, Jacob Wolfman Staff Present: Brenda J. Culver, Staff Liason Minutes Regular Meeting Meeting Minutes 1.Board meeting called to order at 5:12 pm by Amanda Hanson- Emerson. 2.Kate Doocy reports on Teen Center Forum. The group participated in team building activities, discussed the Teen Center and what it would look like inside and outside. Brainstormed different ideas on what the teens want how to best serve the teens of Georgetown. Discussed having intergenerational activities. 3. Melissa McNutt opened discussion on the Calendar. Upcoming dates for events: Open Ren Nights Jan 25, February 22, March 28, Georgetown City Limits need a date in April, Red Poppy Festival is April 26 & 27 with GYAB, LifeSteps and GYAC, working on a children and youth area, MLK Service day is Monday, January 21, Cupids Chase is February 9. 4. Discussion on retreat moved to next meeting. 5. Amanda Hanson- Emerson adjourns the meeting at 5:50 pm