Loading...
HomeMy WebLinkAboutHOUAB_Agenda&Minutes_2006Notice of Meeting of the Housing Advisory Board and the Governing Body of the City of Georgetown, Texas Wednesday, November 15, 2006 The Housing Advisory Board will meet on Wednesday, November 15, 2006 at 03:30 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Housing Advisory Board Members: Carol Parsonage, Cynthia Anderson, Dan Bonner, Deena Berg, Emily Northrop, Hartley Sappington, Janis Cowman-Arteaga, John Gavurnik, Larkin Tom, Nancy Biggs, Naomi Walker Housing Advisory Board meetings are held on the third Wednesday of each month at 03:30 PM. Call to Order at 03:30 PM A.Consideration and possible action to approve the minutes of the Housing Advisory Board meeting held on Wednesday, October 25, 2006. - Robyn Rye B.Discussion of meeting with Wallace, Roberts and Todd held on Friday, November 3, 2006. C.Discussion of assisting consultants from Wallace, Roberts and Todd get in contact with hispanic members of the community to discuss the 2030 plan. - Deena Berg D.Discussion of the Unified Development Code (UDC) housing design standards and City costs. - Melissa McCollum and John Gavurnik E.Discussion of Master Plan and task prioritization F.Discussion of next meeting date and agenda items. G.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Housing Advisory Board and the Governing Body of the City of Georgetown, Texas Wednesday, November 15, 2006 The Housing Advisory Board of the City of Georgetown, Texas, met on Wednesday , November 15, 2006. Board Members Present: Emily Northrop, Janis Cowman-Arteaga, Naomi Walker, John Gavurnik, Larkin Tom, Cynthia Anderson, Carol Parsonage, Nancy Biggs, Deena Berg, Dan Bonner Board Members Absent: Hartley Sappington Staff Present: Robyn Rye - Administrative Assistant, Tom Yantis - Assistant City Manager, Melissa McCollum - Planner Minutes Regular Meeting Meeting called to order at 3:31pm A.Consideration and possible action to approve the minutes of the Housing Advisory Board meeting held on Wednesday, October 25, 2006. - Robyn Rye Motion by Cowman-Arteaga, second by Anderson. Approved 9-0. Sappington absent. Bonner late arrival. B.Discussion of meeting with Wallace, Roberts and Todd held on Friday, November 3, 2006. Anderson recapped the meeting with the consultants. Anderson and Berg expressed the desire of the consultants to hear from the community. Berg noted that no minorities were represented at the meeting, neither were younger members of the community. Berg also noted that the majority of the people in attendance at the meeting were 40 years of age and up, and therefore had different priorities than majority of people who would need affordable housing. Parsonage expressed her belief that the audience members were a skewed representation of the Georgetown population at the meeting with the consultant. Gavurnik asked if the City has any statistics on the ages of the Georgetown population. Yantis replied that the City did from census data, and he was aware that twenty-seven percent of properties in Georgetown are owned by people over the age of fifty -five. Biggs then expressed that Georgetown has a larger percentage of the population over fifty-five that is higher than most cities. Biggs then asked if the City should pursue different a type of advertising for future consultants meetings. Yantis expressed that advertising wasn't perfect, but the City did utilize Georgetown Independent School District email list, advertising in the Williamson County Sun, and postings on the City of Georgetown's website. Yantis explained further that based on previous planning exercises, people tend to only come out for controversy or items directly related to their property. Berg also noted that several of the would be participants are also commuters. Yantis then added that there was a Saturday meeting, but for those with kids it still may have been a conflict . C.Discussion of assisting consultants from Wallace, Roberts and Todd get in contact with Hispanic members of the community to discuss the 2030 plan. - Deena Berg Berg said that she felt it would be best to contact individuals directly. Yantis noted that the City Council did add a member of the San Jose neighborhood and the TRG neighborhood to the focus group. Walker asked if the churches has been utilized as a form of communication. Yantis said that all churches were contacted and asked to mention the meeting during services, but the City had no confirmation that it was done . General discussion of how those intended to attend the meeting may feel like a 2030 plan is too far out and simply may not have time. Yantis mentioned that the City maybe should have mentioned that they would provide child care because several people may not be able to attend because they have children. Parsonage asked if there was some way to produce a survey instead of just having meetings. Yantis explained that the City does do a biannual survey that does address some of these issues. D.Discussion of the Unified Development Code (UDC) housing design standards and City costs. - Melissa McCollum and John Gavurnik Gavurnik addressed the tree ordinance that was brought up at the most recent Planning and Zoning Commission meeting (P&Z). Gavurnik explained that he is working with Heather Brewer at Parks and Recreation on issues concerning builder/developers and some elements of the ordinance that involve the replacement of trees. Gavurnik suggested that the City consider looking at allowing developers that are producing affordable housing to waive some or all of the tree ordinance fees as a means of savings. McCollum gave a general explanation of application dates in the City of Georgetown. McCollum explained that two months is the average length of the process from start to finish. McCollum also explained that plans that involve zoning or ordinance changes require one more visit to Council making the process two and a half months. McCollum also expressed that the timelines the City follows are mandated by the state . General discussion of Planned Unit Developments (PUD) and how they might be best for developments that wish to include affordable housing due to their ability for flexibility . General discussion of Residential Dimensional Standards chart. Gavurnik explained plan for a new development site near COX Communications that could include affordable housing. General discussion of potential UDC changes. McCollum explained Housing Types Permitted by District. General discussion of lot sizes for residential developments. General discussion of the pros and cons of townhouse. General discussion of park land location in subdivisions. General discussion of drainage requirements for subdivisions. Gavurnik asked that the Board try to get smaller lots approved on the upcoming amendments to the UDC . Walker suggested using smaller lot sizes as an incentive for those builders that are willing to produce affordable housing. Yantis expressed that there would have to a mechanism in place to make sure that builders did actually produce some affordable homes and the City would have to make sure that there was an existing definition of what qualifies a home as being affordable. McCollum reviewed construction permitting fees, utility connect fees, sewer tap fees, electrical connections fees, and 5/8" meters. McCollum explained that 5/8" meters are allowed in Georgetown with a 1200 square foot of heated space for the maximum housing size for the meter. Gavurnik explained that time and cost are the two biggest obstacles for developers. Yantis suggested changing the UDC to allow that if a developer is building affordable housing they would get some fees reduced and/or waived. General discussion of what defines an affordable home and what can be done to make sure that home remains affordable. Cowman-Arteaga explained how a forty year mortgage can maximize that affordability of a home. Gavurnik suggested putting an item on the next meeting's agenda to discuss how to keep a home affordable once a family has moved in, such as utilities, mortgages, and taxes. General discussion of possibly incentivizing infill developing. General discussion of potentially waiving all fees for nonprofit developments. Yantis reviewed all recommendations the Board wished to make to Council. General discussion of possible fee waivers for green building. Rye reminded the Board about their reports on housing articles. E.Discussion of Master Plan and task prioritization This item was tabled until the next meeting. F.Discussion of next meeting date and agenda items. Move by Cowman-Arteaga to skip December meeting and resume meeting on January. Second by Bonner. Motion passes 8-1. Walker opposed. The next Board meeting will on January 17th at 3:30pm. G.Adjourn Moved by Parsonage, second by Walker. Approved 9-0. Meeting adjourned at 4:57pm Adjournment The meeting was adjourned at 04:57 PM. Approved :Attest: _______________________________________________ John Gavurnik - Vice Chair Robyn Rye - Administrative Assistant Notice of Meeting of the Housing Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, November 3, 2006 The Housing Advisory Board will meet on Friday, November 3, 2006 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Housing Advisory Board Members: Carol Parsonage, Cynthia Anderson, Dan Bonner, Deena Berg, Emily Northrop, Hartley Sappington, Janis Cowman-Arteaga, John Gavurnik, Larkin Tom, Nancy Biggs, Naomi Walker Housing Advisory Board meetings are held on the third Friday of each month at 02:00 PM. Call to Order at 02:00 PM No official action will be taken at this meeting. A.Meet with Wallace, Roberts, and Todd consulting firm to discuss the City of Georgetown's Comprehensive Plan Update. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Housing Advisory Board and the Governing Body of the City of Georgetown, Texas Wednesday, October 25, 2006 The Housing Advisory Board will meet on Wednesday, October 25, 2006 at 03:30 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Housing Advisory Board Members: Carol Parsonage, Cynthia Anderson, Dan Bonner, Deena Berg, Emily Northrop, Hartley Sappington, Janis Cowman-Arteaga, John Gavurnik, Larkin Tom, Nancy Biggs, Naomi Walker Housing Advisory Board meetings are held on the third Wednesday of each month at 03:30 PM. Call to Order at 03:30 PM A.Consideration and possible action to approve minutes of the Housing Advisory Board meeting held on Wednesday, September 20, 2006. - Robyn Rye, Administrative Assistant B.Distribution of flyer for Urban Land Institute Austin's First Annual Marketplace on October 26, 2006. C.Discussion and assignment of case studies in Workforce Housing: Innovative Strategies and Best Practices . - Robyn Rye, Administrative Assistant D.Discussion of NY Times article entitled, "Across Nation, Housing Costs Rise as Burden ". - Deena Berg E.Discussion of Raise the Roof program in Austin, Texas. - Deena Berg F.Discussion of City Council's adoption of the Housing Advisory Board's Bylaws at the October 10, 2006 Council meeting. - Tom Yantis G.Discussion of amendments of Development Regulations. H.Discussion of Master Plan and task prioritization. I.Discussion of next meeting date and agenda items. J.Adjourn. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Housing Advisory Board and the Governing Body of the City of Georgetown, Texas Wednesday, October 25, 2006 The Housing Advisory Board of the City of Georgetown, Texas, met on Wednesday , October 25, 2006. Board Members Present: Cynthia Anderson, Janis Cowman-Arteaga, John Gavurnik, Emily Northrop, Carol Parsonage, Hartley Sappington, and Naomi Walker Board Members Absent: Deena Berg, Nancy Biggs, Dan Bonner, and Larkin Tom Staff Present: Melissa McCollum, Rebecca Rowe, Robyn Rye, and Tom Yantis Minutes Regular Meeting A.Consideration and possible action to approve minutes of the Housing Advisory Board meeting held on Wednesday, September 20, 2006. - Robyn Rye, Administrative Assistant Minutes were reviewed. Walker moved to accept minutes. Parsonage second. Approved 7-0. Berg, Biggs, Bonner and Tom absent. B.Distribution of flyer for Urban Land Institute Austin's First Annual Marketplace on October 26, 2006. Walker described event and suggested attendance for those that were interested. C.Discussion and assignment of case studies in Workforce Housing: Innovative Strategies and Best Practices . - Robyn Rye, Administrative Assistant Rye introduced the book Workforce Housing: Innovative Strategies and Best Practices . Rye suggested dividing up the different articles and then reviewing them to help get ideas for the City of Georgetown's housing plan. After group discussion it was decided that the following assignments would be made: Cowman-Arteaga would read and report on the article the article S.M.A.R.T Housing Initiative: Austin, Texas , Sappington would read and report on the article The Housing Trust of Santa Clara county: Santa Clara County, California , Anderson would read and report on the articles Moderately Priced Dwelling Unit (MPDU) Program: Montgomery County, Maryland and Chapter 40B - the Comprehensive Permit Law: Commonwealth of Massachusetts , Walker would read and report on the articles Stapleton: Denver, Colorado and Casa del Maestro: Santa Clara, California , Berg would read and report on the article Edgemoore at Carrington: McLean, Virginia , Parsonage would read and report on the article Noji Gardens: Seattle, Washington , Gavurnik would read and report on the article Ohlone-Chynoweth Commons: San Jose, California , Tom would read and report on the article Marshall Parkway : Marshall, Minnesota , Northrop would read and report on the article University Glen at California State University - Channel Islands: Camarillo, California , Bonner would read and report on the article Murphy Park: St. Louis, Missouri , Biggs would read and report on the article First Ward Place: Charlotte, North Carolina , Rowe would read and report on the article New Pennley Place: Pittsburgh, Pennsylvania , and Rye would read and report on the article Cabrini-Green Homes/Near North Redevelopment Initiative: Chicago, Illinois . Sappington also volunteered to share information he had on Burlington, Vermont and some of their housing initiatives. Rye also mentioned when the times were for the 2030 Comprehensive Plan. General discussion of dates, times locations, and topics for the meetings. Yantis informed the Board of the Comprehensive Plan process and how it would work. Yantis also explained that it is a 9 to 10 month process and in late Spring or early Summer of next year the consultants for the City's Comprehensive Plan will have another set of meetings to reveal their finding. Yantis expressed to the board that this process is an effort to shape what we want the City of Georgetown to look like in the future over the next 20 years. D.Discussion of NY Times article entitled, "Across Nation, Housing Costs Rise as Burden ". - Deena Berg Rye explained the basic concept of the article due to Berg's absence. E.Discussion of Raise the Roof program in Austin, Texas. - Deena Berg Rye explained the basic concept of the article due to Berg's absence. General discussion of home rehabilitation programs that have occurred in Georgetown. General discussion of federal funds available for rehabilitation programs. F.Discussion of City Council's adoption of the Housing Advisory Board's Bylaws at the October 10, 2006 Council meeting. - Tom Yantis Yantis informed Council that the bylaws were approved. Yantis did ask Council about the Board's concern of the Habitat for Humanity and Georgetown Housing Authority positions have term limits. Council felt that the overarching board requirements state that “no other qualified applicants" would cover this concern. Council did not want to completely rule out term limits for any of the positions. G.Discussion of amendments of Development Regulations. Gavurnik expressed working with trees and how the City's proposed tree ordinance may pose problems. General discussion of what types of trees apply to the ordinance and the cost applied to saving some trees . Gavurnik expressed concern that the cost associated with saving some trees could lead to the builder/developer have to raise home costs. General discussion of saving heritage tree and working with ways to possibly incentivize the saving of heritage trees. General discussion of fees and the possibility of fee waivers and the speed at which the approval process moves. Gavurnik was wondering if there was any way to move projects along more quickly through the approval process. Yantis and McCollum expressed that the current timelines the City holds are as fast the state laws allow. Yantis expressed that the possibility of hold P&Z twice a month instead of just once may be beneficial to moving things along more quickly. Parsonage mentioned the Century Plan causing some delay in time. McCollum explained that Planning and Development currently has pre-application conferences and there are usually many different people working on different components of the project which can lead to delays sometimes. Yantis explained that non-profits use volunteers to work a project through the process they sometimes the volunteers don’t know what questions to ask. Walker expressed a need for information on the existing state of the process because she didn’t have enough background to understand the current process. Walker also expressed that once the background information is obtained it will be easier to know how to change the fees. getting a flow chart together so that someone can understand the order and timeline in which things happen. Yantis expressed the City Council's desire to recover cost of government projects. Yantis also explained the need to review fees to see which are cost recovery fees and/or infrastructure fees and what are not. McCollum offered to get a list of the City's fees and a timeline of the development process for the Board to review. Gavurnik offered to help McCollum with a flow chart that represents the process so that those on the Board that do not deal with the process on regular basis can understand. General discussion of how sometimes Texas Commission for Environmental Quality (TCEQ) will back up the development process. Gavurnik asked if there was a way to come up with some way or program where City is not subsidizing the fees. Yantis suggested using the budget process to predict fee waivers. Sappington suggested using bonuses for developers who are doing things specific to producing affordable housing units. Gavurnik expressed using Planned Unit Developments (PUDs) as the best mechanism to get trade-offs with fees. Parsonage explained that for Habitat for Humanity, it is not the up front fees that are the problem, it’s the fees that affect house by house such as impact and utility fees. Sappington expressed a need to get the initial cost of the development of a lot down and that those are incentives the City can give and would need to be based on performance. Yantis suggested coming up with a sliding scale to adjust impact fees. Sappington expressed concern over the ability to keep a house affordable once it has been deemed affordable. General discussion of the ability to cap appraised values of a house due to state law and how that would work with deed restrictions and rent control of rental units. Northrop asked about builder/developers' desires to built high value homes versus medium to low value homes. Yantis and Gavurnik explained that lower value homes narrow the profit margin. Northrop suggested using smaller lots to help lower the cost per lot. General discussion of using smaller lots. General discussion of single family homes versus townhomes and condos. Sappington re-asked the question of what types of policies need to go in place to encourage developers to make affordable housing facilities and see the benefits. Yantis also explained that one problem is that land is cheap right now and dense developments aren’t going to succeed. Yantis and Walker explained the difference between Austin and the maximize intensity of downtown developments are being built as high end/expensive versus Georgetown and the downtown land is cheap. Parsonage discussed the possibility of older parts of Georgetown looking better if built well and planned out extensively. General discussion of the possibility of infill in Georgetown. General discussion of using property taxes creatively to better the value of some properties. General discussion of how property taxes are outside the City's control. Yantis expressed the City's ability to do property tax abatements for affordable housing. Yantis explained how Habitat for Humanity uses under utilized properties and makes them more profitable for the future and how the City will be in it for long-term, when it comes to fees. General discussion of the Board making a list of modified development regulations to present to the Council. McCollum and Yantis explained that fees won’t be handled in UDC, but lot design and infrastructure could be addressed . Walker asked for staff to put together a timeline and fee schedule for the Board to review before the next meeting. McCollum agreed to work on it. General discussion of current list of amendments to the Unified Development Code and the topics on the list. Northrop asked about the SMART Housing program in Austin. General discussion of reviewing the SMART Housing program. H.Discussion of Master Plan and task prioritization. This item will be carried over to the next meeting. I.Discussion of next meeting date and agenda items. The next meeting will be held on Wednesday, November 15, 2006 at 3:30pm at the GMC. Sappington suggested looking at case studies is time is left at the next meeting. Update was given on the Housing Coordinator position. J.Adjourn. Motion by Gavurnik, second by Parsonage. Approved 7-0. (Berg, Biggs, Bonner and Tom absent.) Adjourned at 4:59pm. Adjournment The meeting was adjourned at 04:59 PM. Approved :Attest: _______________________________________________ Hartley Sappington - Chairman Robyn Rye - Administrative Assistant Notice of Meeting of the Housing Advisory Board and the Governing Body of the City of Georgetown, Texas Wednesday, September 20, 2006 The Housing Advisory Board will meet on Wednesday, September 20, 2006 at 03:30 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Housing Advisory Board Members: Carol Parsonage, Cynthia Anderson, Dan Bonner, Deena Berg, Emily Northrop, Hartley Sappington, Janis Cowman-Arteaga, John Gavurnik, Larkin Tom, Nancy Biggs, Naomi Walker Housing Advisory Board meetings are held on the third Wednesday of each month at 03:30 PM. Call to Order at 03:30 PM A.Consideration and possible action to approve minutes of the Housing Advisory Board meetings on Wednesday, June 21, 2006, Wednesday, July 26, 2006, and Wednesday, August 16, 2006. --Robyn Rye, Administrative Assistant. B.Discussion of Status of member training. -- Administrative Assistant. C.Discussion of Habitours. -- Carol Parsonage, Habitat for Humanity Representative for Housing Advisory Board. D.Election of Officers. E.Review draft of bylaws and make any needed corrections. F.Discussion of Master Plan and task prioritization. G.Discussion of amendments of Development Regulations. H.Discussion of next meeting date and agenda items. I.Adjourn. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Housing Advisory Board and the Governing Body of the City of Georgetown, Texas Wednesday, September 20, 2006 The Housing Advisory Board of the City of Georgetown, Texas, met on Wednesday , September 20, 2006 . Board Members Present: Hartley Sappington, Emily Northrop, John Gavurnik, Naomi Walker, Cynthia Anderson, Nancy Biggs, Deena Berg, Dan Bonner, Emily Northrop, Carol Parsonage, Larkin Tom Board Members Absent: Janis Cowman-Arteaga Staff Present: Tom Yantis, Melissa McCollum, Robyn Rye Minutes Regular Meeting Meeting called to order at 3:30pm. A.Consideration and possible action to approve minutes of the Housing Advisory Board meetings on Wednesday, June 21, 2006, Wednesday, July 26, 2006, and Wednesday, August 16, 2006. --Robyn Rye, Administrative Assistant. Minutes were reviewed. Walker moved to accept minutes. Anderson second. Approved 10-0. Cowman-Arteaga absent. B.Discussion of Status of member training. -- Robyn Rye, Administrative Assistant Rye reviewed the status of each member's training. C.Discussion of Habitours. -- Carol Parsonage, Habitat for Humanity Representative for Housing Advisory Board. Parsonage explained how Habitat for Humanity sells its homes and wanted to offer an opportunity for the Board members to view Habitat homes that currently exists and are being build in Georgetown. Discussion of possible dates for the tours. The group agreed to meet for the tour on October 10th at 4pm. D.Election of Officers. Motion by Walker to nominate Sappington as chair, second by Gavurnik. Approved 10-0. Cowman-Arteaga absent. Motion by Naomi Walker to nominate John Gavurnik as Vice-Chair, second by Nancy Biggs. Approved 10-0. Cowman-Arteaga absent. E.Review draft of bylaws and make any needed corrections. This item was discussed before item D. Board members discussed and agreed that a secretary was not necessary due to having a staff person that would be responsible for secretarial duties. Discussion of Habitat for Humanity and Georgetown Housing Authority board members and how many terms they can serve. John Gavurnik moved to take the issue to council. Pass by-laws as is and take amendment to ordinance to Council to address issue of Georgetown Housing Authority and Habitat for Humanity board membership and term limits. Second by Emily Northrop. Approved 10-0. Cowman-Arteaga absent. F.Discussion of Master Plan and task prioritization. General discussion of Housing Coordinator position. Sappington asked Yantis for an update on the where the Housing Coordinator position stood in the budget process. Yantis explained that the decision to keep the Housing Coordinator would be made at the Council meeting on Tuesday, September 26, 2006. If the Housing Coordinator is approved the start date will be January 1, 2007. General discussion of comprehensive plan for the City. Sappington asked Berg to elaborate on meeting she attended where the comp plan was discussed. Berg explained that meeting was a start-up meeting and everyone at the meeting agreed that housing was an issue. Yantis explained comprehensive planning process. Yantis then explained that the city's latest plan was the Century Plan that was adopted in 1988. Yantis explained how the plan hadn't been completely updated since 1996. Yantis explained how the consultant will work. First step is creating an umbrella plan covering all areas and second step is what the future on Georgetown will look like. Anderson asked Yantis to clarify how the plan effects future land uses work. Yantis explained that the City will develop a map showing all areas in the City, not just the land owned by the City, and how they will be developed over time. Sappington explained the difference between good land use and bad land use. Anderson asked about the City's annexation authority. Yantis explained that annexation brings land into the City limit and put the annexed land under the City's planning jurisdiction. Yantis then explained how annexation can help protect land use and development. Biggs asked about annexation limits. McCollum explained that the City has boundaries with neighboring cities. Sappington explained how the Board needs to address how the City can encourage developers to produce more affordable housing. Anderson asked if the Comprehensive Plan would explain where affordable housing would and would not go. Yantis said that he hopes that after the Plan would go into effect it would leave the entire City open to affordable housing developments. Yantis then explained that the Comprehensive Plan will help say what can't happen versus what will happen in relationship to development in certain areas. Yantis then added that there is nothing in Georgetown to encourage low income housing, nor to mix lower and higher income homes. G.Discussion of amendments of Development Regulations. This item was discussed in conjunction with Item F. John Gavurnik brought up that development is effected by incentives. Gavurnik explained that the City currently doesn't have any of these to encourage lower income housing to be built. Gavurnik then elaborated that incentives need to be top priority to get City to establish them and then builders can use them. Gavurnik also explained that density regulations can posed an issue when trying to build affordable housing. Other general discussion of possible incentives that the City could establish to encourage the development of affordable housing. Bonner suggested the Board find a way to impact Comprehensive Planning public meetings. Sappington suggest making clear planning statements. Bonner suggested having a concise message that the Board can use at public meetings. The Board discussed having a steak holder meeting with the planners as part of the comprehensive planning process. The Board discussed advocating need for affordable housing. The Board discussed how the meetings were going to be setup and a need to attend as many public meetings as possible. The Board also discussed how to change the negative mindset. Yantis discussed showing visuals of what type of housing the City needs more of. The Board discussed what the incentive issues are. General discussion of what the duties of the Housing coordinator will need to be including: knowing what to do with available funds, trying to achieve down payment assistance for home owners, and assistance with house and utility payments and general upkeep of affordable properties. General discussion of property taxes and insurance and their effects on the affordability of home ownership. General discussion of green buildings that will benefit the environment as much as possible while still being affordable to families. General discussion of suggestions to development regulations for Unified Development Code. Yantis suggested the Board members come up with regulations to the Unified Development Code that facilitate affordable housing. Movement by Dan Bonner to direct staff to put placeholder on list of development regulation amendments. Second by Tom. Approved 9-0. Cowman-Arteaga and Walker absent. General discussion of process to get development regulations approved and together for the Unified Development Code amendment process. Yantis suggested the Board review examples in the book Workforce Housing by the Urban Land Institute. Rye suggested the Board members reviewing individual sections of the book for the next meeting. H.Discussion of next meeting date and agenda items. Continued discussion of specific development regulations at the next Board meeting. Discussion of next meeting date. Next meeting will be October 25th at 3:30pm. I.Adjourn. Movement by John Gavurnik to adjourn. Second by Sappington. Approved 9-0. Cowman-Arteaga and Walker absent. Meeting adjourned by 4:56pm. Adjournment The meeting was adjourned at 04:56 PM. Approved :Attest: _______________________________________________ Hartley Sappington - Housing Advisory Board ChairRobyn Rye - Administrative Assistant Notice of Meeting of the Housing Advisory Board and the Governing Body of the City of Georgetown, Texas Wednesday, August 16, 2006 The Housing Advisory Board will meet on Wednesday, August 16, 2006 at 03:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Housing Advisory Board Members: Carol Parsonage, Cynthia Anderson, Dan Bonner, Deena Berg, Emily Northrop, Hartley Sappington, Janis Cowman-Arteaga, John Gavurnik, Larkin Tom, Nancy Biggs, Naomi Walker Housing Advisory Board meetings are held on the third Wednesday of each month at 03:00 PM. Call to Order at 03:00 PM A.Call to order. B.Induction of Board members. C.Discussion of establishing bylaws and electing officers. D.Update of Housing Coordinator position. E.Discussion of Master Plan and task prioritization. F.Discussion of amendments of Development Regulations. G.Discussion of next meeting date and agenda items. H.Adjourn. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Housing Advisory Board and the Governing Body of the City of Georgetown, Texas Wednesday, August 16, 2006 The Housing Advisory Board of the City of Georgetown, Texas, met on Wednesday , August 16, 2006. Board Members Present: Hartley Sappington, Naomi Walker, Deena Berg, Carol Parsonage, Nancy Biggs, Larkin Tom, Cynthia Anderson Board Members Absent: John Gavurnik, Janis Cowman-Arteaga, Emily Northrop Staff Present: Tom Yantis - Assistant City Manager, Robyn Rye - Administrative Assistant Minutes Regular Meeting A.Call to order. - Meeting was called to order at 5:05pm B.Induction of Board members. - There were no new members in attendance to induct. General discussion of training that still needs to be completed. C.Discussion of establishing bylaws and electing officers. - General discussion of establishing bylaws. Board used sample bylaws for reference. General discussion of bylaws. Staff was asked to bring draft bylaws based on recommendations by the Board to next meeting for review by the Board. The Board discussed the possibility of having alternates. D.Update of Housing Coordinator position. - Tom Yantis informed the Board that the salary for the position is set to start in January of 2007. E.Discussion of Master Plan and task prioritization. - General discussion of existing Consolidated Plans and using them as templates for the Master Plan that the Board will create. Naomi Walker gave updates of the Georgetown Housing Authority's acquiring of land. General discussion of what the Board could do until the Housing Coordinator position was filled, focusing on working on the Housing Master Plan. General discussion of creating a, or being involved in an existing, housing finance corporation. Hartley Sappington mentioned the use of infill housing. General discussion of finding and using a template for the Board to follow for the creation of a Master Plan. Yantis informed the Board that the City is getting ready to update its comprehensive plan and that a housing element is one of the charter required elements. Yantis suggested using the City's comprehensive plan update as a starting point for the master plan. Sappington suggested using the comprehensive plan as a way to get major housing points enacted into ordinance. General discussion of what exact steps the Board should take next. General discussion of NMBYism and its effects on affordable housing development and needed education to the public. F.Discussion of amendments of Development Regulations. - Yantis informed the Board that they needed to have a list on proposed items ready by end of next meeting to be ready for Planning and Zoning Commission takes amends to Council in October. General discussion of barriers for builders and developers to create affordable housing. General discussion of Planned Unit Developments, formed based zoning coding, possible waiving of permit fees and other incentives. General discussion of production builders and how to get them interested in providing workforce housing. Discussion of infill lots in the City. Discussion of land trusts. G.Discussion of next meeting date and agenda items. - Next meeting set for September 20, 2006 at 3:30pm. H.Adjourn. - Meeting was adjourned at 4:43pm. Move to adjourn made by Sappington, second by Larkin Tom. Adjournment The meeting was adjourned at 04:43 PM. Approved :Attest: _______________________________________________ Hartley Sappington Robyn Rye, Administrative Assistant Notice of Meeting of the Housing Advisory Board and the Governing Body of the City of Georgetown, Texas Wednesday, July 26, 2006 The Housing Advisory Board will meet on Wednesday, July 26, 2006 at 03:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Housing Advisory Board Members: Carol Parsonage, Cynthia Anderson, Dan Bonner, Deena Berg, Emily Northrop, Hartley Sappington, Janis Cowman-Arteaga, John Gavurnik, Larkin Tom, Nancy Biggs, Naomi Walker Housing Advisory Board meetings are held on the third Wednesday of each month at 03:00 PM. Call to Order at 03:00 PM A.Call to order. B.Introduction of new members to Housing Advisory Board. C.Discussion of possible applicants for unfilled Housing Advisory Board membership spot. D.Discussion of Housing Coordinator Position. E.Open Records training. F.Ethics training. G.Adjourn. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Housing Advisory Board and the Governing Body of the City of Georgetown, Texas Wednesday, July 26, 2006 The Housing Advisory Board of the City of Georgetown, Texas, met on Wednesday , July 26, 2006. Board Members Present: Janis Cowman-Areteaga, Hartley Sappington, Larkin Tom Board Members Absent: Cynthia Anderson, Deena Berg, Nancy Biggs, Dan Bonner, Emily Northrop, Carol Parsonage, Naomi Walker Staff Present: Tom Yantis - Assistant City Manager, Robyn Rye, Administrative Assistant Minutes Regular Meeting A quorum was not present at this meeting and therefore, no action was taken. The main goal of this meeting was to administer the Attorney General's Open Records Training. A.Call to order. - Meeting was called to order at 3:00pm. B.Introduction of new members to Housing Advisory Board. - Larkin Tom was introduced a the District One representative for the Board. Emily Northrop was also announced as the District Seven representative for the Board. C.Discussion of possible applicants for unfilled Housing Advisory Board membership spot. - Robyn Rye explained that at that current time only two people had mentioned possible interest in the Board. Curtis Mickan and Mark Pustka had both expressed interest. D.Discussion of Housing Coordinator Position. - Tom Yantis informed the group that the position was still in the budget and set to start in April of 2007. General discussion followed regarding the Board or Board members being involved in the hiring process for the Housing Coordinator Position. General discussion of beginning the work needed to start the Housing Master Plan and a need to prioritize tasks. General discussion of amending development regulations. E.Open Records training. - Board members watched the Attorney General's Open Meetings Act training video. F.Ethics training. - Robyn Rye asked if any of the present Board members had questions pertaining to the ethics training packet. No members had questions. G.Adjourn. - Meeting was adjourned at 5:00pm Adjournment The meeting was adjourned at 05:00 PM. Approved :Attest: _______________________________________________ Hartley Sappington Robyn Rye, Administrative Assistant Notice of Meeting of the Housing Advisory Board and the Governing Body of the City of Georgetown, Texas Wednesday, June 21, 2006 The Housing Advisory Board will meet on Wednesday, June 21, 2006 at 03:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Housing Advisory Board Members: Carol Parsonage, Cynthia Anderson, Dan Bonner, Deena Berg, Emily Northrop, Hartley Sappington, Janis Cowman-Arteaga, John Gavurnik, Larkin Tom, Nancy Biggs, Naomi Walker Housing Advisory Board meetings are held on the third Wednesday of each month at 03:00 PM. Call to Order at 03:00 PM A.Call to order. B.Induction of Board Members C.Discussion of possible applicants for unfilled Housing Advisory Board membership spots. D.Discussion of establishing bylaws, electing officers, and ethics training. E.Ethics training. F.Discussion of Housing Coordinator position. G.Discussion of next meeting date and agenda items. H.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Housing Advisory Board and the Governing Body of the City of Georgetown, Texas Wednesday, June 21, 2006 The Housing Advisory Board of the City of Georgetown, Texas, met on Wednesday , June 21, 2006. Board Members Present: Cynthia Anderson, Deena Berg, Nancy Biggs, Janis Cowman-Arteaga, Hartley Sappington, Naomi Walker Board Members Absent: Dan Bonner, Carol Parsonage Staff Present: Robyn Rye - Administrative Assistant, Rebecca Rowe - Planner Minutes Regular Meeting The Agenda Items were discussed in the following order: A.Call to order. - The meeting was called to order at 3:00pm. C.Discussion of possible applicants for unfilled Housing Advisory Board membership spots. - Update was given by Robyn Rye on current status of board members. General discussion regarding who could fill remaining Board positions for Council Districts One and Seven and the Builder/Developer position. D.Discussion of establishing bylaws, electing officers, and ethics training. - General discussion regarding the establishment of bylaws. Members decided to wait to elect officers until all Board positions were filled. General discussion of ethics material as provided in new board member packets. F.Discussion of Housing Coordinator position. - General discussion of current status of Housing Coordinator position and where it is in the budget process. Hartley Sappington shared with the board the information he has received during a meeting with Tom Yantis, Assistant City Manager and Paul E. Brandenburg, City Manager. Sappington said that the current issue with the position is finding room in the budget. G.Discussion of next meeting date and agenda items. - General discussion of maintaining same meeting day - third Wednesday of the month. Members decided the Wednesday meeting time works well and is convenient for group. Members decided that they would meet a minimum of four times a year while maintaining their usually monthly meetings. Members decided to consider moving the meeting time to 3:30pm once the school year had started. E.Ethics training. - Board members reviewed the ethics packet and watched the Attorney General's Open Meetings Act training video. B.Induction of Board Members - Present board members were inducted and completed all necessary forms. H.Adjourn - The meeting was adjourned at 5:00pm Adjournment The meeting was adjourned at 05:00 PM. Approved :Attest: _______________________________________________ Hartley Sappington Robyn Rye, Administrative Assistant