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HomeMy WebLinkAboutLAB_Agenda&Minutes_2003Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, December 8, 2003 The Library Advisory Board will meet on Monday, December 8, 2003 at 06:30 PM in the Library Meeting Room, located at 808 Martin Luther King, Jr., Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Zora Evans, Judy Parks, Judy Griffith, Jackie Cuozzo, Gerald Sensabaugh, Georgene Richaud, Ema Fielder, Nancy Varljen Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 3.Date for retreat with Library Foundation, Friends of the Library, library staff, Mayor and City Council, City Manager, and other library supporters– Eric Lashley 4.One Book campaign – Eric Lashley 5.Georgetown Project working with the library – Eric Lashley 6.Status of bond commission for new library – Eric Lashley 7.Reapplication or retirement for board members whose terms are expiring – Judy Parks 8.Date for spring workshop with City Council to discuss monetary donations for a new library – Judy Parks Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, December 8, 2003 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , December 8, 2003. Board Members Present: Ema Fielder, Georgene Richaud, Jackie Cuozzo, Judy Griffith, Judy Parks, Zora Evans, Nancy Varljen Board Members Absent: Gerald Sensabaugh Staff Present: Eric Lashley, Library Director Minutes Regular Meeting Chairperson Judy Parks called the meeting to order at 6:30 PM. Approval of Minutes: Ema Fielder moved and Georgene Richaud seconded a motion to approve the minutes of the last meeting as distributed. The motion passed unanimously. Director’s Report: * The library recently sponsored a children’s essay contest. The winning essay will be posted on the newly revised web site. The revisions to the library web page include a “kid’s page.” * The library will be adding an on-line children’s catalog after Christmas as well as a Spanish version of the catalog. * The children’s Gingerbread House Contest is going on now. * Two four-session basic computer classes will be added in January. A volunteer will teach two classes a week. More advanced computer classes for all ages continue to be offered. * A Reference Intern from the University of Texas will start in the new semester. * Friends of the Library are donating a new CD cabinet. * The library recently received an anonymous $2000.00 donation. * Volunteers and staff have worked hard and have caught up with the backlog of cataloging. New materials have gone onto the shelves. * Tax help at the library will be electronic this year. * The library currently has 13 desktop and 20 laptop computers. Computer use continues to be high. * The children’s party featuring Mr. and Mrs. Claus will take place on December 17. * The library is considering and researching the feasibility of a self-check out system. More information will be available after the first of the year. * The computer system will be shut down for an upgrade on Dec. 23. * Five volumes of the old City Records have been restored. Publicity on this project will come soon. * Two staff members have been trained on book repair. More repairs are being done in-house. *Eric Lashley will meet with the City Manager this week to discuss publishing a “Request for Qualifications” (RFQ) for an architect to design a potential new library. Date for Retreat: The City Manager and Mayor have agreed on January 24, 2004, as a date for a retreat with the Advisory Board, Foundation, Friends, staff and other supporters. It will be held from 8-10 AM at the First United Methodist Church Fellowship Hall. A committee will be formed to sell and publicize a bond election. One Book Campaign: The library declined to join with Southwestern University in their visiting author program next year but will join with the Library Foundation in looking at an author series and One-Book Campaign for the city. Georgetown Project: In cooperation with the Georgetown Project, Southwestern University will be supplying 2-4 students on Monday and Wednesday evenings to work in our library with teens on web page design and other computer uses. Bond Commission for New Library: Each City Council Member will select one member to this Commission, with the Mayor selecting two members. Their work will probably start in February. A workshop has been scheduled to set parameters for this Commission. Advisory Board Membership: Reapplication is required for members whose terms are expiring. Board Members are allowed two consecutive terms. Emma Fielder and Zora Evans will be going off the board. Judy Griffith, Jackie Cuozzo, and Jerry Sensabaugh are eligible to reapply. Spring Workshop on Monetary Donations for New Library: The City Council has suggested a workshop to discuss parameters for solicting funds for a new library. Georgene Richaud moved and Jackie Cuozzo seconded a motion to suggest four potential dates, March 8, 9, 22, or 23, 2004, and to revisit these dates at the next board meeting. The motion passed unanimously. The next meeting will be on January 12, 2004, at 6:30 PM. Adjournment: Judy Griffith moved and Ema Fielder seconded a motion that the meeting be adjourned. The motion passed, and the meeting was adjourned at 7:20 PM. Respectfully submitted, Judy Griffith, Secretary Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, November 10, 2003 The Library Advisory Board will meet on Monday, November 10, 2003 at 06:30 PM in the Development Services Conference Room, located at 904 South Main Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Ema Fielder, Georgene Richaud, Gerald Sensabaugh, Jackie Cuozzo, Judy Griffith, Judy Parks, Zora Evans, Nancy Varljen Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 3.Date for retreat with Library Foundation, Friends of the Library, library staff, and City Council and administrators – Judy Parks 4.Review of October 27th workshop meeting with City Council – Judy Griffith 5.One Book campaign – Eric Lashley Georgetown Project meeting on November 12 – Eric Lashley Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, November 10, 2003 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , November 10, 2003. Board Members Present: Judy Parks, Jackie Cuozzo, Zora Evans, Ema Fielder, Gerald Sensabaugh, Georgene Richaud, Judy Griffith Board Members Absent: Nancy Varljen Staff Present: Eric Lashley, Library Director Minutes Regular Meeting Chairperson Judy Parks called the meeting to order at 6:30 PM. Approval of Minutes: Jerry Sensabaugh moved and Zora Evans seconded a motion to approve the minutes of the previous meeting as distributed. The motion passed unanimously. Director’s Report: Eric explained the new library policy changes concerning due dates for videos, DVDs, music CDs, new books, and for fines. Patron response has been positive. Verizon Foundation is giving $5000 to the library for large print materials. The library will begin its second year of the Dell Foundation Grant, which is $25,000 for computer usage. Eric explained an upcoming work-study program in which students from Southwestern University will work at the library in the evenings to help and work with local teens. The program will start in mid-January and will probably be on Monday and Wednesday evenings from 4-8 PM. The library catalog system will be upgraded soon so that patrons can renew books on-line from their homes. Web page use has gone up. A new web page design will be coming in January. Eric met with the presidents of the Friends and Foundation to consider joint fundraising for the library and ways to promote a Library bond election. The Friends Walk-a-thon in October raised over $700 for the library. The Children’s Fall Party at the library was featured in the Williamson County Sun. It was sponsored by Latinos Unidos, an Hispanic student group at Southwestern University. On December 23 the computers will be down for one half day for upgrading the Horizon software. Memorial donations in memory of patron Judy Eagle were quite significant. The family would like to memorialize her in a significant way in our new library. Gerald Carson has resigned from the Library Board due to moving out of the city. This leaves an opening on the Board; applications are available at City Hall. Date for Upcoming Retreat: Zora Evans moved and Jerry Sensabaugh seconded a motion that the Board recommend Saturday, January 24, 2004, as a possible date for a retreat with the Library Board, Library Foundation, Friends of the Library, library staff, City Council and administrators. The motion passed unanimously. Review of October 27th Workshop with City Council: Judy Griffith reported that the City Council seemed receptive and appreciative of our report and handout. There were questions about bond election date, about coordination of efforts with Southwestern, about ideas for promoting a Bond election, and about ideas for library fundraisers. It was suggested that the Board meet again with the City Council in the spring to clarify these ideas. One Book Campaign: Eric is working with Dana Hendrix at Southwestern University concerning an author for next year and ways to jointly promote a One-Book Campaign. Judy Parks suggested that Eric write a letter to President Jake Schrum thanking him for his support of cooperative efforts between the library and Southwestern, and enumerating some of the joint projects underway to date. Georgetown Project Meeting: Eric will be meeting with the director of the Georgetown Project to promote the work-study program discussed above and to promote the cooperation of the Georgetown Project in helping with this program and others already in existence, instead of the Project’s starting a new Teen Center of their own. The next meeting will be on December 8, 2003, at 6:30 PM. Adjournment: Georgene Richaud moved and Zora Evans seconded a motion to adjourn the meeting. The motion passed unanimously and the meeting was adjourned at 7:20 PM. Respectfully submitted, Judy Griffith, Secretary Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, October 13, 2003 The Library Advisory Board will meet on Monday, October 13, 2003 at 06:30 PM in the Library Meeting Room, located at 808 Martin Luther King, Jr., Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Ema Fielder, Gerald Sensabaugh, Georgene Richaud, Gerald W. Carson, Jackie Cuozzo, Judy Griffith, Judy Parks, Zora Evans, Nancy Varljen Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 3.Dates for retreat with Library Foundation, Friends of the Library, library staff, and City Council and administrators – Judy Parks 4.Selection of date to recommend for bond election – Judy Parks 5.Presentation for workshop with City Council on October 27 – Judy Parks a.Thank you for making Sunday hours a priority b.Date for bond election c.Youth in the library is a good problem to have. W ork with Georgetown Project and Resource Officers (GPD) d.Proposed mechanisms for raising money for a new library – naming rooms or purchasing new furniture 6.One Book Campaign – Judy Parks 7.Meeting with architect who will be doing City’s facilities plans – Judy Parks 8.Report from CTLS meeting in Round Top – Judy Parks Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, October 13, 2003 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , October 13, 2003. Board Members Present: Judy Parks, Jackie Cuozzo, Judy Griffith, Zora Evans, Ema Fielder, Georgene Richaud, Nancy Varljen Board Members Absent: Gerald Sensabaugh, Gerald W. Carson Staff Present: Eric Lashley Minutes Regular Meeting Chairperson Judy Parks called the meeting to order at 6:30 PM. Approval of Minutes: Georgene Richaud moved and Jackie seconded a motion to approve the minutes of the last meeting as distributed. The motion passed unanimously. Director’s Report: Eric Lashley reported a very successful children’s summer reading program. The final event was a Hawaiian luau at San Gabriel Park. Local merchants donated all the refreshments, and the event was very well attended. The Dell Foundation Grant has been very successful. Internet use at the library has been exceptionally heavy during the summer (approximately 75% increase in usage.) The library will have held about 150 computer classes this year. The library is also part of the “Around Georgetown” program, which also holds computer classes. Evaluations of this program have been very favorable. The library has two job openings: Assistant Director and Cataloger. Interviews are currently going on. This is National Library Card Sign-up Month. Publicity is ongoing. The library is sponsoring an essay contest for kindergarten through fifth graders entitled, “Why I Love My Library Card.” Book statistics are down slightly for the year, probably due to changes in due date policy and due to the extra days the library had to be closed during the year. But still total circulation of books was over 300,000. Computer usage was way up for the year. There was a Friends of the Library Meeting last week. The group is planning the annual Book Sale Fund Raiser for May 13-15 at the Community Center at San Gabriel Park. They have already started collecting books. The Friends will also sponsor a “Walk Around the Courthouse” walkathon for preschoolers to raise money and awareness for the library. The event will be on Oct. 18. Gerald Carson was instrumental in bringing in over $300 for the library through the authors’ tables at the recent “Old Time Fiddlers Fair.” Old official City Council and other records from as far back as the 1870’s have been donated to the library historical collection. Eric passed around one of the restored record books. These will be housed in the Historical Reference Section of the library along with genealogy records and other historical documents. A library volunteer is indexing these records and the indexes will be on CDs. There will be a Central Texas Library System meeting this week in Round Top, Texas. Eric Lashley and Judy Parks will attend. There will be a City Council workshop about planning for City facilities on September 22. At this time the Council will consider setting a date for a bond election for a new library. They will also discuss establishing a potential library site. At this time the site being considered is along 8th Street between Martin Luther King, Jr. and Rock Street, on city-owned property. Eric passed out a printed copy of a patron complaint about disruptive behavior of children in the library. The complaint was anonymous. Eric explained that the library does address disruptive behavior when it occurs, which is not frequent. Disruptive children are asked to leave, and if necessary, police are called. This has happened twice this summer. The library does take care of any problems with behavior in the library. Possible Dates for Library Retreat: Eric will try to set up November 8, from 8 – 10:00 AM as a possible time for a meeting with the Mayor, City Council, City Manager, Library Advisory Board, Library Foundation, Friends of the Library, library staff and other interested patrons, to discuss progress and plans for our library’s future. Workshop with City Council: October 27, 4:00 PM, is the designated time for the City Council to hold a workshop with the Advisory Board about the library. It will be held at the newly renovated City Hall Building on the Square. This is the opportunity for our Advisory Board to make known our desires and hopes for a new library and for expanded library hours and services. Budget: Eric reported that the budget process went well for the library. A new library is on the priority list for facilities and for a bond election. Thanks to patron input and inquiries from two City Council members, Sunday library hours will be added mid-year (hopefully in April or May), subject to availability of budget funds at that time. Part of this increase in funding would be to change some part-time staff to full-time. Book Promotion with Local Bookstores: The City Manager has approved the idea of promoting library donations through an agreement with local bookstores to offer discounts on future purchases for each new book purchased and subsequently donated to the library. The Hill Country Bookstore has agreed to the idea, and it will also be offered to every other bookseller in the City. The next meeting will be on October 13th, at 6:30 PM. Zora Evans made and Ema Fielder seconded a motion to adjourn. The motion passed unanimously, and the meeting was adjourned at 7:20 PM. Respectfully submitted, Judy Griffith, Secretary Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, September 8, 2003 The Library Advisory Board will meet on Monday, September 8, 2003 at 06:30 PM in the Library Meeting Room, located at 808 Martin Luther King, Jr., Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Nancy Varljen, Zora Evans, Judy Parks, Judy Griffith, Jackie Cuozzo, Gerald W. Carson, Gerald Sensabaugh, Georgene Richaud, Ema Fielder Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 3.Dates for retreat with Georgetown Library Foundation, Friends of the Georgetown Library, and library staff—Judy Parks 4.Workshop with City Council—Judy Parks 5.Update on library budget and hours—Eric Lashley 6.Idea of books purchased at Hill Country Bookstore being donated to the library in exchange for a discount coupon on future purchases—Eric Lashley Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, September 8, 2003 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , September 8, 2003. Board Members Present: Judy Parks, Zora Evans, Jackie Cuozzo, Judy Griffith, Ema Fielder, Georgene Richaud, Nancy Varljen Board Members Absent: Gerald W. Carson, Gerald Sensabaugh Staff Present: Eric Lashley, Library Director Minutes Regular Meeting Chairperson Judy Parks called the meeting to order at 6:30 PM. Approval of Minutes: Georgene Richaud moved and Jackie seconded a motion to approve the minutes of the last meeting as distributed. The motion passed unanimously. Director’s Report: Eric Lashley reported a very successful children’s summer reading program. The final event was a Hawaiian luau at San Gabriel Park. Local merchants donated all the refreshments, and the event was very well attended. The Dell Foundation Grant has been very successful. Internet use at the library has been exceptionally heavy during the summer (approximately 75% increase in usage.) The library will have held about 150 computer classes this year. The library is also part of the “Around Georgetown” program, which also holds computer classes. Evaluations of this program have been very favorable. The library has two job openings: Assistant Director and Cataloger. Interviews are currently going on. This is National Library Card Sign-up Month. Publicity is ongoing. The library is sponsoring an essay contest for kindergarten through fifth graders entitled, “Why I Love My Library Card.” Book statistics are down slightly for the year, probably due to changes in due date policy and due to the extra days the library had to be closed during the year. But still total circulation of books was over 300,000. Computer usage was way up for the year. There was a Friends of the Library Meeting last week. The group is planning the annual Book Sale Fund Raiser for May 13-15 at the Community Center at San Gabriel Park. They have already started collecting books. The Friends will also sponsor a “Walk Around the Courthouse” walkathon for preschoolers to raise money and awareness for the library. The event will be on Oct. 18. Gerald Carson was instrumental in bringing in over $300 for the library through the authors’ tables at the recent “Old Time Fiddlers Fair.” Old official City Council and other records from as far back as the 1870’s have been donated to the library historical collection. Eric passed around one of the restored record books. These will be housed in the Historical Reference Section of the library along with genealogy records and other historical documents. A library volunteer is indexing these records and the indexes will be on CDs. There will be a Central Texas Library System meeting this week in Round Top, Texas. Eric Lashley and Judy Parks will attend. There will be a City Council workshop about planning for City facilities on September 22. At this time the Council will consider setting a date for a bond election for a new library. They will also discuss establishing a potential library site. At this time the site being considered is along 8th Street between Martin Luther King, Jr. and Rock Street, on city-owned property. Eric passed out a printed copy of a patron complaint about disruptive behavior of children in the library. The complaint was anonymous. Eric explained that the library does address disruptive behavior when it occurs, which is not frequent. Disruptive children are asked to leave, and if necessary, police are called. This has happened twice this summer. The library does take care of any problems with behavior in the library. Possible Dates for Library Retreat: Eric will try to set up November 8, from 8 – 10:00 AM as a possible time for a meeting with the Mayor, City Council, City Manager, Library Advisory Board, Library Foundation, Friends of the Library, library staff and other interested patrons, to discuss progress and plans for our library’s future. Workshop with City Council: October 27, 4:00 PM, is the designated time for the City Council to hold a workshop with the Advisory Board about the library. It will be held at the newly renovated City Hall Building on the Square. This is the opportunity for our Advisory Board to make known our desires and hopes for a new library and for expanded library hours and services. Budget: Eric reported that the budget process went well for the library. A new library is on the priority list for facilities and for a bond election. Thanks to patron input and inquiries from two City Council members, Sunday library hours will be added mid-year (hopefully in April or May), subject to availability of budget funds at that time. Part of this increase in funding would be to change some part-time staff to full-time. Book Promotion with Local Bookstores: The City Manager has approved the idea of promoting library donations through an agreement with local bookstores to offer discounts on future purchases for each new book purchased and subsequently donated to the library. The Hill Country Bookstore has agreed to the idea, and it will also be offered to every other bookseller in the City. The next meeting will be on October 13th, at 6:30 PM. Zora Evans made and Ema Fielder seconded a motion to adjourn. The motion passed unanimously, and the meeting was adjourned at 7:20 PM. Respectfully submitted, Judy Griffith, Secretary Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, June 9, 2003 The Library Advisory Board will meet on Monday, June 9, 2003 at 06:30 PM in the Library Meeting Room, located at 808 Martin Luther King, Jr., Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Ema Fielder, Georgene Richaud, Gerald Sensabaugh, Gerald W. Carson, Jackie Cuozzo, Judy Griffith, Judy Parks, Zora Evans, Nancy Varljen Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 3.Library budget and library hours – Eric Lashley 4.One Book campaign – Judy Parks 5.Letter to Council concerning recommendations for budgetary priorities – Judy Parks 6.Library Board’s schedule for summer meetings – Judy Parks 7.Possible dates for retreat with Georgetown Library Foundation, library staff, Friends of the Georgetown Library, the city manager and mayor--Eric Lashley. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, June 9, 2003 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , June 9, 2003. Board Members Present: Judy Parks, Georgene Richaud, Ema Fielder, Gerald W . Carson, Gerald Sensabaugh, Jackie Cuozzo, Judy Griffith Board Members Absent: Zora Evans, Nancy Varljen Staff Present: Eric Lashley, Library Director Minutes Regular Meeting Chairperson Judy Parks called the meeting to order at 6:30 PM. Approval of Minutes: Jerry Sensabaugh moved and Georgene Richaud seconded approval of the minutes of the last meeting as distributed. The motion passed unanimously. Director’s Report: Eric Lashley reported that the monthly statistics are down again. However, the door count of patrons is up. There is a marked increase in use of the computers. The library is being pro-active in its use and promotion of computers. Laptops are being fully utilized. Computer classes are full. The Children’s Summer Reading program has started with a kickoff two weeks ago at the park. Eric attended the long-range planning committee of the CTLS. New council member, John Kirby, will be taking a tour of the library. Eric met with the owner of the Hill Country Bookstore, and presented a possibility of cooperation between the library and the bookstore. It may be possible for the bookstore to offer a discount on future books bought by library patrons who donate their purchase to the library. It was discussed that this idea might need to be offered to other new book retailers, such as the Book Shelf and Southwestern Bookstore. The idea would need to be presented to the City Manager and legal staff before approval. There was discussion of the prospect of a major book retail store in our community and its impact on the library and the existing local booksellers. The Friends of the Library made almost $7000 on the recent book sale. Library Budget and Hours: The letter sent to the City Council from the Advisory Board seemed to have had a positive impact. In the May budget workshop the mayor noted that the Advisory Board recommends the library as a priority. This issue is included in the city priority projects list. Expanded library hours and upgrading of some part-time employees to full-time has been submitted as part of the library budget request. The new city budget will also include some money to plan for a new library bond election. Letter to Council: Judy Parks explained that the final letter submitted to the council included specific mention of the library location on 8th Street (the current Tessco site). The city Master Plan also mentions the library location at this site. One Book Campaign: Judy Parks reported that the committee has met with Southwestern University Library Director to begin planning for this event. Schedule for summer meetings: Judy Griffith moved and Jackie Cuozzo seconded a motion that there be no Library Advisory Board meetings in July and August, and that the regular meeting schedule resume in September. The motion passed unanimously. Possible Dates for Library Retreat: There was discussion of the need for a workshop with the City Council after approval of the new budget and prior to setting up a retreat for the Library Board, Friends of the Library, the Library Foundation, the staff, the Mayor and City Manager. Jerry Sensabaugh moved and Gerald Carson seconded a motion that Eric set up a Library Advisory Board Meeting with the City Council, the date to be determined. The motion passed unanimously. The agenda for this workshop will be decided at the September Advisory Board meeting. Agenda items for September meeting: It was suggested that the following items be on the agenda for the September meeting: Agenda for workshop with Council; Discount book promotion with bookstores; update on budget; update on One Book Campaign; possible dates for Library Retreat. Gerald Carson moved and Jerry Sensabaugh moved that the meeting be adjourned. The motion passed unanimously, and the meeting was adjourned at 7:10 PM. Respectfully submitted, Judy Griffith, Secretary Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, May 5, 2003 The Library Advisory Board will meet on Monday, May 5, 2003 at 06:30 PM in the Library Meeting Room, located at 808 Martin Luther King, Jr., Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Ema Fielder, Georgene Richaud, Gerald Sensabaugh, Gerald W. Carson, Jackie Cuozzo, Judy Griffith, Judy Parks, Zora Evans, Nancy Varljen Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 3.Library budget and library hours – Eric Lashley 4.One Book campaign – Eric Lashley 5.Letter to Council concerning recommendations for budgetary priorities – Judy Parks Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, May 5, 2003 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , May 5, 2003. Board Members Present: Judy Parks, Jackie Cuozzo, Gerald Sensabaugh, Ema Fielder, Zora Evans, Nancy Varljen Board Members Absent: Gerald W. Carson, Georgene Richaud, Judy Griffith Staff Present: Eric Lashley, Library Director Minutes Regular Meeting Chairperson Judy Parks convened the meeting at 6:30 PM. Approval of Minutes: The minutes of the last meeting were reviewed. Jerry Sensabaugh moved and Jackie Cuozzo seconded a motion to approve the minutes. The motion passed. Director’s Report: Eric reported monthly statistics are down for April. Mondays are usually busy but they have been a lot slower than usual. It is expected they will go up again by the end of the month. Eric attended the Central Texas Library System meeting. He learned that the library might have to pay $200 a month for inter-library loans. The state currently subsidizes this. The Friends of the Library Book Sale is this week. The preview for Friends is on Thursday and the Sale on Friday and Saturday. There appears to have been more books donated and collected this year than last. The Volunteer appreciation breakfast was held this week and was well attended. Board members in attendance were Ema Fielder, Zora Evans, Judy Parks and Jerry Sensabaugh. All library computers are being upgraded and replaced. The old ones will be sold at the City’s surplus auction sale. Donnie Radford, the Library’s book processor for the past seven years is retiring. She will be missed. Eric is going to a United Way function on May 17th. The Boy Scouts are having a volunteer fair at the Courthouse. The Town Hall meeting for the Downtown Master Plan will recommend the library stay downtown and have at least 30,000 square feet. The site recommended is at 8th and Martin Luther where the Blue Tesco building is now. The Library Computer Classes are completely filled. The new Harry Potter book wait list has between 15 and 20 names so far. The plan is to buy 1 book for every 5 holds. Library Budget and Library Hours: Eric said the Library’s base budget is up from last year. The Library’s $5,000 budget amount for travel and training, which was cut last year, is to be given back. The $9,000 book budget, which was cut 2 years ago, was not given back. That budget item is used to buy books, which are purchased through a vendor with a 40% discount and free shipping. The budget is a 3% increase over last year. Under new program or service, Eric is requesting to increase 4 part-time employees to full-time in order to increase library hours. This request will be presented on June 23rd to the City Manager. The proposed new schedule would be Saturday 10:00 am to 5:00 pm (2 additional hours on Saturday); Monday through Thursday 10:00 am to 9:00 pm (an additional hour each day except Friday which will remain 10:00 pm to 6:00 pm) and looking toward the future possibly 4 hours on Sunday l:00 pm to 5:00 pm or 2:00 pm to 6:00 pm. One Book Campaign: One Book for Georgetown Committee will be working with Southwestern University for the November 2004 project. Margaret Atwood is coming November 2003 and the library will help promote her appearance. The library did not participate in the selection for her visit. Ms. Rosa in the Children’s Library will promote the book “Holes”, which is Austin’s One Book selection. Letter to City Council: Jerry Sensabaugh moved and Jackie Cuozzo seconded and the board approved a recommendation to council be provided by the Board to let them know the Board’s number one priority is the bond issue for the new library and the number two priority is for sufficient staff to keep the library open longer hours. Chair Judy Parks will compose the letter. Agenda Items for the next meeting scheduled for June 9th. The Advisory Board monthly summer schedule, and the One Book Campaign will be agenda items next month. There being no further business, Zora Evans moved and Jerry Sensabaugh seconded a motion to adjourn. The motion passed unanimously and the meeting was adjourned. Respectfully submitted, Jackie Cuozzo Board Member Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, April 14, 2003 The Library Advisory Board will meet on Monday, April 14, 2003 at 06:30 PM in the Library Meeting Room, located at 808 Martin Luther King, Jr., Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Ema Fielder, Georgene Richaud, Gerald Sensabaugh, Gerald W. Carson, Jackie Cuozzo, Judy Griffith, Judy Parks, Zora Evans, Nancy Varljen Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 4.Facilities report – Eric Lashley 5.CTLS budget – Eric Lashley 6.One Book/One Georgetown reading project – Judy Parks Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, April 14, 2003 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , April 14, 2003. Board Members Present: Ema Fielder, Georgene Richaud, Gerald Sensabaugh, Gerald W. Carson, Judy Griffith, Judy Parks, Nancy Varljen Board Members Absent: Jackie Cuozzo, Zora Evans Staff Present: Eric Lashley, Library Director Minutes Regular Meeting Georgetown Public Library Advisory Board Meeting Minutes April 14, 2003 In attendance: Jerry Sensabaugh, Gerald Carson, Ema Fielder, Judy Griffith, Nancy Varljen, Georgene Richaud, Judy Parks. Eric Lashley, Library Director was also present. Chairperson Judy Parks convened the meeting at 6:30 PM. Approval of Minutes: The minutes of the last meeting were corrected to read “…monthly statistics were low this month due to…” Gerald Carson moved and Jerry Sensabaugh seconded a motion to approve the minutes as corrected. The motion passed. Director’s Report: Eric Lashley passed out pictures of Children’s Art Day and the Children’s Tea Party activities during Spring Break last month. Sandra Gaiser is conducting computer classes for adults and children three days per week. The classes have been well received and attendance is full. Tax season has been very successful, thanks to Jerry Sensabaugh. This project was started ten years ago to help answer tax questions of the public. Helping Hand tutoring meets in the library now. This is also a very successful program. Around Georgetown, a local group that helped the library acquire our laptop computers, is becoming part of Partners in Education. They are providing a Website for nonprofit groups. May 28th will be the Summer Reading Program kick-off. The finale will be a Hawaiian Luau on July 24th. This week there will be an Easter Egg hunt for the children. The library is updating its Website, expanding the children’s section, and adding a Spanish language section. Starting May 1, the library will start an “advance holds best seller club” for the new Harry Potter book to be released this summer. The library will buy 1 book per 5 “advance holds.” A special event will be held when the book is released. April 22 begins the budget process for the next fiscal year. The total proposed budget for the library is around $900,000. Friends of the Library annual used book sale will May 9-10, with a preview sale for members on May 8. The status of the TIF funds is still unclear. Facilities Report: Eric reported that the library is still #1 on the list for a facility update. The facilities report will go to the City Council in the next two weeks. The library is in the category of “immediate need.” CTLS Budget: Eric reported that he attended a March 24 long-range planning committee meet for the Central Texas Library System (CTLS). The committee planned necessary budget cuts for next year. They planned reduction in hours for some staff, but hopefully no layoffs. The book budget will be cut for local libraries, but the training budget will still be in place. One Book/One Georgetown Reading Project: Judy Parks, member of the planning committee reported that the committee has met twice. They plan to work with the Book Writer’s Review group at Southwestern University to help fund advertising, author visits, etc. This is an effort to make it a citywide event. The first event will probably take place next year as Southwestern has already made plans for this year’s event. Chairperson, Judy Parks, reviewed Roberts Rules of Order for the group. Agenda Items for the Next Meeting: The agenda for the next meeting will include a report on the library budget, including library hours; the One Book campaign; and a report on the Friends Book Sale. There being no further business, Georgene Richaud moved and Jerry Sensabaugh seconded a motion to adjourn. The motion passed unanimously and the meeting was adjourned at 7:02 PM. Respectfully submitted, Judy Griffith, Secretary Approved May 5, 2003 Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, March 10, 2003 The Library Advisory Board will meet on Monday, March 10, 2003 at 06:30 PM in the Library staff room, located at 808 Martin Luther King Jr. Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Georgene Richaud, Gerald W. Carson, Gerald Sensabaugh, Jackie Cuozzo, Judy Griffith, Judy Parks, Zora Evans, Nancy Varljen Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events 3.Instructions to new members and review of Open Meetings policies -- Judy Parks Consideration of and possible action on the following: 4.Election of a vice chairperson and a secretary 5.Discussion of potential locations for a new library--Zora Evans 6.Update from the Library Director on the budget process Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, March 10, 2003 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , March 10, 2003. Board Members Present: Zora Evans, Judy Griffith, Jackie Cuozzo, Gerald W. Carson, Gerald Sensabaugh, Georgene Richaud, Ema Fielder, Nancy Varljen Board Members Absent: Judy Parks Staff Present: Eric Lashley Minutes Regular Meeting Georgetown Public Library Advisory Board Meeting Minutes March 10, 2003 In the absence of Judy Parks, Chairman, Zora Evans, Vice-Chairman, convened the meeting at 6:33 PM. Approval of Minutes: The minutes of the last meeting were reviewed. Gerald Carson moved and Ema Fielder seconded a motion to approve the minutes. The motion passed unanimously. Director’s Report: Eric Lashley reported the following: Monthly statistics were low this month due to closures for the ice storm and for the work required to eliminate the mold. Sarah Samson and Cindy Baxter of the library staff went to Waco on February 24th to attend a genealogy workshop. Zora Evans has suggested that our library conduct such a workshop and it is being considered. The Georgetown City Council passed a resolution this month in favor of the TIF grant being extended. Senator Ogden responded to them indicating that, due to budgetary constraints, monies earmarked for TIF will be going to the schools for the next few years. The request for the GISD cooperative grant was submitted on March 3rd. Upcoming events at the library include a Tea Party this week for the children as well as an art day that will include face painting. There is a committee being formed to start a citywide book campaign. The committee would select a book and there would then be a campaign which would encourage people in Georgetown to read that book. Eric will keep us informed on the progress of the committee. Eric showed the board a master plan for downtown Georgetown that a consultant has developed. The plan shows a location of a future library between Seventh and Eighth streets and between Rock and MLK. The future city hall would be across 8th Street from the proposed library location. Instruction of New Members on Open Meetings Policies Eric Lashley covered the policies relative to open meetings with the new member of the board. Election of Vice Chairman and Secretary Ema Fielder nominated Jerry Sensabaugh for the position of vice-chairman. Judy Griffith seconded the nomination and he was elected unanimously. Gerald Carson nominated Judy Griffith for the position of secretary and Ema Fielder seconded the nomination. The vote was unanimous. Discussion of Potential Locations for a New Library Zora Evans brought up the possibility of locating a new library at the corner of Austin Avenue and University Boulevard where the Juvenile Center is now situated. There was discussion as to traffic flow and parking. Other locations discussed were the location on the consultant’s master plan and the Draeger property. City Budget Schedule Eric reported that the City will begin its budgeting process this month but that a public meeting will probably not be held until April. He will keep us informed. Eric also summarized for the board the potential impact of the cuts in the state budget on the library. Georgetown has maintained a good tax base and it is not anticipated that the library will experience budget cuts from that source. In the past budget cuts have been compensated for through the aggressive pursuit of grant money. Agenda Items for Next Meeting: There were no agenda items suggested for next month. There being no further business, Jerry Sensabaugh moved and Ema Fielder seconded a motion to adjourn. The motion passed unanimously and the meeting adjourned at 6:59 PM. Approved 4/14/03 Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, February 17, 2003 The Library Advisory Board will meet on Monday, February 17, 2003 at 06:30 PM in the Library staff room, located at 808 Martin Luther King Jr. Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Dorothy Hagen, Ema Fielder, Georgene Richaud, Gerald Sensabaugh, Gerald W. Carson, Jackie Cuozzo, Judy Griffith, Judy Parks, Zora Evans Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 4.Composition of 2003 Library Advisory Board—Eric Lashley 5.Cooperative grant with GISD—Eric Lashley 6.Results of CTLS meeting (January 31) —Judy Parks and Eric Lashley 7.Results of Legislative Day (February 12)—Judy Parks 8.City Budget Schedule—Eric Lashley 9.Labor Day Bookfest—Jerry Carson Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, February 17, 2003 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , February 17, 2003. Board Members Present: Ema Fielder, Georgene Richaud, Gerald Sensabaugh, Gerald W. Carson, Jackie Cuozzo, Judy Griffith, Judy Parks, Zora Evans Board Members Absent: Dorothy Hagen Staff Present: Eric Lashley, Library Director Minutes Regular Meeting Approval of Minutes: The minutes of the last meeting were reviewed. Gerald Carson moved and Jackie Cuozzo seconded a motion to approve the minutes. The motion passed unanimously. Director’s Report: Eric Lashley reported the following: The Library has a new employee, Sandra Gaiser. The position is funded through a grant from Dell Corporation and the Georgetown Library Foundation. Her primary duties will be to assist patrons with the use of the computers and maintaining the hardware and software. She will conduct her first class for the public the first weekend in March. Ralph Love and Sarah Samson participated in the Family History Fair sponsored by the Georgetown Church of Jesus Christ of the Latter Day Saints. They showcased the genealogy resources available at the library. Statistics are up. Over 2,000 people used the Internet last month. Tax help in the library started and continued across the street at the police station during the temporary closing of the library. The work done in the library to rectify the mold problem went well. After completing the preliminary work, they tested again and found another spot and were able to complete the repairs in time for the library to reopen today. The Texas History room has been moved to where the old meeting room was. This will make it more convenient for the patrons. Eric will be going to the City Council on February 25th regarding the GISD cooperative grant. The Friends of the Library began their week-long membership drive today in the library and it was very successful. They have also donated a rug for the children’s room and a CD cabinet. The library has ceased taking books for loan to Sun City due to difficulty in getting these materials returned. Agenda Items: Composition of the New Advisory Board Gerald Carson, Judy Parks and Georgene Richaud have been appointed for additional 2-year terms on the Board. Nancy Varljen will be our new member. The swearing in will be held tomorrow at the Courthouse. Cooperative Grant with GISD Eric will be finalizing the proposal for a cooperative grant with GISD. The grant is for 45 thousand dollars to fund a temporary position for the library and GISD. This position will work one day a week at five different school libraries as well as at other locations in the city in an outreach capacity. The individual will assist with English as a Second Language. During the summer, this individual will assist students in obtaining materials from the library. CTLS Meeting The State Librarian proposed to cut funding for the CTLS. This would have deprived libraries of needed databases which have replaced periodicals as well as materials used in the summer reading program. Eric and Judy Parks have been active in lobbying efforts to prevent the cut and it appears that the required budget cuts will be made in a different manner. Legislative Day Judy Fabry and Judy Parks attended the Legislative Day on February 12th. They were able to meet with legislative aides as well as one chief of staff to lobby for the continuation of the TIF Grant. There is a House of Representative’s Bill as well as a Senate Bill which address this issue. City Budget Schedule Eric reported that the city will begin its budgeting process earlier this year. By the end of April or the beginning of May they should begin to have workshops on budget issues. Two council seats are up for election this year. The good news is that it appears that sales and property tax revenues have not declined in Georgetown and these items compose the general fund from which library activities are funded. Eric will update the board on this schedule at our next meeting. Labor Day Bookfest Gerald Carson announced that the Coalition of Texas Authors will be participating in a bookfest held on Labor Day weekend. This is the same weekend as the Bluegrass Festival in Georgetown. The authors will be setting up booths on the square. Proceeds will be donated to children’s branch of the library. Agenda Items for Next Meeting: Election of a Vice Chairperson and a Secretary Potential Locations for a New Library Update on the Budget Schedule. The next board meeting will be on March 10, 2003 There being no further business, Jerry Sensabaugh moved and Zora Evans seconded a motion to adjourn. The motion passed unanimously and the meeting adjourned at 7:16 PM. (Minutes approved 3/10/03.) Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, January 13, 2003 The Library Advisory Board will meet on Monday, January 13, 2003 at 06:30 PM in the Library staff room, located at 808 Martin Luther King Jr. Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Dorothy Hagen, Ema Fielder, Georgene Richaud, Gerald Sensabaugh, Gerald W. Carson, Jackie Cuozzo, Judy Griffith, Judy Parks, Zora Evans Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 4.Hours of operation of the library—Georgene Richaud 5.Letter to the mayor and city council regarding future location of the library—Judy Parks 6.Legislative Day—Eric Lashley and Judy Parks Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, January 13, 2003 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , January 13, 2003. Board Members Present: Gerald Sensabaugh, Georgene Richaud, Ema Fielder, Gerald W. Carson, Jackie Cuozzo, Judy Griffith, Judy Parks, Zora Evans Board Members Absent: Staff Present: Eric Lashley, Library Director Minutes Regular Meeting Approval of Minutes: The minutes of the last meeting were reviewed. A correction to paragraph 2 was made. Sentence should read, “A grant of $75,000 from the state library, which involves cooperation with the school district is being considered.” With this correction, Gerald Carson moved and Zora Evans seconded a motion to approve the minutes as amended. The motion passed unanimously. Director’s Report: Eric Lashley reported that statistics are up. January has been a very busy month. The City hosted its annual Employee Recognition luncheon on December 13th. Kathleen Burnop was honored as the Library Employee of the Year and the following employees were recognized for their length of service: Maria West and Fran Fitzner for five years, Lee Sparks and Rosa Garcia for ten years and Dixie Hanna for fifteen years. An intern, who is a student at UT, has been hired for cataloging. A decision will be made soon on who will be hired for the public technology coordinator position. Eric continues to work on the application for the $75,000 cooperative grant from the state library. The application is due in March. The individual hired under this grant will be an outreach position to assist the schools and library with literacy, particularly with Spanish-speaking students. This individual would also assist students in getting books out of the library as well as promoting the library’s services during the summer. Eric reported that a possible future site for the library is still being discussed. The Draeger property on Austin Avenue is still under consideration. The next City Council meeting will include a discussion about how advisory board members are appointed. There may be a change that will make the Council more involved in the process. There is a CTLS meeting in Cedar Park at the end of this month. Eric and Judy Parks will attend. The state library has hired a consultant to consider the restructuring of the state library. It is possible that, as part of their fact-finding, a representative of the consultant may visit our library. Agenda Items: Hours of operation of the library Eric has concluded a study of the requisite costs for the expansion of library hours. To have the library open on Sundays would require an additional 10-11 hours per week. The most cost effective way to accomplish this would be to change the status of certain employees from part-time to full-time. The added payroll and benefit costs would be approximately $55,500. There would be a rise in support costs, i.e., utilities, supplies, etc. However, this increase is difficult to project. Eric estimates that the Sunday hours of operation would generate an additional usage of 70,000 items per year. This is very cost effective based on the average cost per item. Eric will finalize his proposal and submit it to the City Manager for inclusion in the budget for fiscal year 2003-2004. Letter to the City Manager regarding the location of the library Judy Parks read a letter that was sent to the City Manager on behalf of the Advisory Board . The letter strongly recommended that any future site of the library be in the historic downtown section of Georgetown. The letter enumerated the reasons prompting our recommendation. The City Manager has sent a copy of the letter to the City Council. Legislative Day Eric announced that Legislative Day will be the 11th and 12th of February. Anyone wishing to accompany Eric and Judy to the Legislature on that day should contact Eric. They will be leaving at 8:00 a.m. on the 12th. A discussion was held on the importance of contacting your legislative representatives concerning the continuation of the TIF program. Eric has e-mailed the Advisory Board members regarding a web site that contains information on the success of the program. Agenda items for next meeting: Cooperative Grant with State Library – Eric Lashley Composition of the new Library Advisory Board – Eric Lashley CTLS Report – Eric Lashley and Judy Parks City Budget Schedule – Eric Lashley City of Georgetown Labor Day Bookfest – Gerald Carson There being no further business, Zora Evans moved and Ema Fielder seconded a motion to adjourn. The motion passed unanimously and the meeting adjourned at 7:07 p.m.