HomeMy WebLinkAboutLAB_Agenda&Minutes_2004Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, December 13, 2004
The Library Advisory Board will meet on Monday, December 13, 2004 at 06:30 PM in the Development
Services Conference Room, located at 904 South Main Street, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Danielle C. Plumer, Georgene Richaud, Jack Dixon, Jackie Cuozzo, Judy Griffith, Judy Johnston, Judy
Parks, Nancy Varljen, Patti J. Moore
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
Consideration of :
1.Minutes of last meeting
2.Director’s Report
Monthly statistics
Employee activities
Upcoming events
3.Notification of Board members who must re-apply if they wish to remain on the Board
(Judy Johnston, Nancy Varljen)
Consideration of and possible action on the following:
4.Election of Vice-Chair -- Judy Parks
5.Update on SBC grant, GISD grant, Kresge grant -- Eric Lashley
6.Update on Georgetown Reads! Program -- Judy Parks
7.Discussion of workshop with City Council in February regarding fund-raising -- Judy
Parks
8.Brainstorm fund-raising ideas -- Georgene Richaud
9.Chamber of Commerce/Library Relationship -- Jack Dixon
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, December 13, 2004
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , December 13, 2004.
Board Members Present:
Georgene Richaud, Jack Dixon, Jackie Cuozzo, Judy Griffith, Judy Johnston, Judy Parks, Nancy
Varljen, Patti J. Moore
Board Members Absent:
Danielle Plumer
Staff Present:
Eric Lashley
Minutes
Regular Meeting
P.J. Moore volunteered to take minutes of the meeting in the absence of Judy Griffith.
Judy Parks called the meeting to order, read the minutes of the November meeting and asked for
any corrections or additions. Judy Johnston asked for some clarification on the nametags issue.
Georgene Richaud made a motion to accept the minutes. Jackie Cuozzo seconded. The motion
passed.
Judy Parks read out the description of duties of the Library Advisory Board.
Eric Lashley gave the Director's Report. Copies of the monthly statistics and a roster of the Board
members were distributed. Mr. Lashley stated that he hoped the City Council will approve the
contract with Croslin and Associates and it is hoped that they will do an RFP for a Construction
Manager soon. The City may be able to fast-track the Library project and site work may start
prior to April 2005. The new target date for completion is mid-2006.
The Director met 12/13/04 with the Information Technology Department and a consultant will be
hired to help design the technology infrastructure for the new building. There will be
accommodations for wireless and hard-wired terminals. Individuals will be able to use the
wireless connection with their own computers, but they may have to register. The use of "dumb"
terminals instead of PCs or laptops is being considered. The advantages are that there is there is
more security, they're cheaper and there's less maintenance.
Library Board Members will get new badges at the February meeting.
The Director is working with the director of Economic Development, Mark Thomas, to find a
vendor for the coffee shop that will be in the new library. The Salt Lake City Library sent a
description and photographs of what they sent out to vendors. It is desirable to have vendors help
with the design. Vendors will be revenue producers for the library. This can be done through use
of a lease or receiving a portion of the profits.
Photos of the Salt Lake City Library were shown. They showed the computer stations, end
panels with catalogs at the end of the stacks, hard-wired furniture with reading lamps, plant
gardens, a coffee shop, the reference desk, the information desk and staff space. Georgetown's
Library may have one-way windows around the staff area so that staffers may see out but patrons
can't see in. The upstairs may eventually be converted to offices. Storage will be important.
The Library has been open for three Sundays now. The main use observed so far has been for
studying and computer use. At the first of the new year, the library will be heavily promoted and
it is expected to soon have Sundays that are as busy as Saturdays.
Jennifer Shakespear will start in December as the new Cataloging Librarian.
Sally Bernier was selected as the City Employee of the Year for 2004 and received a plaque and a
check.
City Reporter will be coming out in the utility bill for January with the announcement of the
winners of the Kids' Library Card Contest.
The Director had lunch with board member Jack Dixon at the Chamber of Commerce. Jack
introduced The Tortilla Curtain to attending Chamber members.
Judy Johnston and Nancy Varljen were reminded that they need to re-apply in order to continue
as Library Advisory Board members.
Judy Parks described the duties of the Library Advisory Board Vice-Chairman. Jack Dixon
volunteered to serve and Jackie Cuozzo nominated him for the position. Georgene Richaud
seconded the nomination. The vote for Mr. Dixon was unanimous.
Mr. Lashley gave an update on the SBC, GISD and Kresge grants. SBC said that the library did
not qualify for the grant as it was not in their service area. Work on the GISD grant is still in
progress. Judy Fabry is working on the Kresge grant. Judy Parks says that the Mundy Building at
Southwester University has green building features and that we may want to visit there.
Georgetown Reads! buttons are available at the circulation desk and all Board members are
encouraged to pick one up and wear it. It is hoped there will be many book review meetings open
to the public such as the ones at St. John's Methodist Church and Dog Eared Books. Anyone who
will lead a discussion group is encouraged to do so. A resource discussion packet is available.
The Director said that check-outs for the library copies will probably top 500. The Reporter and
The Sun are giving publicity. Plans for events at Southwestern University and The Palace Theatre
are coming along.
Mrs. Parks told members that since a movie is being made of The Tortilla Curtain , the publisher
is temporarily not printing new copies until a cover featuring Kevin Costner and Meg Ryan, who
will star in the movie, is available.
The author, Mr. Boyle, will come to Georgetown but will not be here until next fall. He would
visit Hill Country Books. Garrison Keillor announced Mr. Boyle's birthday on Writer's Almanac.
Gretchen Pruett has met with the GHS Librarians to promote reading of The Tortilla Curtain
and may partner with Southwestern University.
Mr. Lashley said that it is hoped that the City would form an Art Commission.
A workshop with the City Council, including the Library Board, Friends of the Library, and the
Foundation has been scheduled for February 21 at 4:00 or 5:00 o'clock. The main subject will be
the opportunity for naming rights in the new library. Donor recognition of this kind must have
Council's approval.
Georgene Richaud reported on her brainstorming ideas for fund-raising. She suggested the
purchase of bricks with the patron's name to be laid in sections of the sidewalk, and selection of a
favorite saying to be used on the walls of the new structure. She said that instead of single large
contributions, that smaller cumulative amounts were desirable, possibly in levels of contributions
such as Platinum, Gold, etc. Jack Dixon suggested names being put on a Wall of Honor plaque
for annual donations. Mr. Lashley suggested that Georgetown's children could do a penny drive.
The Foundation has tiles that children decorated that will be for sale. Local corporations should
be approached for donations. A grant of $25,000 is available from the LCRA. Block grants from
the Federal Government are also a possibility.
Mr. Dixon suggested a Wall of Honor to showcase photographs of Board members and staff.
Mr. Dixon reported that at the Chamber of Commerce lunch Eric Lashley joined as an
Ambassador.
The following items were suggested for the January agenda: workshop with City Council,
possible formation of an Arts Commission, Friends of the Library Book Sale, the GISD and
Kresge Grants, Georgetown Reads, and brainstorming fundraiser ideas.
Nancy Varljen moved to adjourn. Jackie Cuozzo seconded. The motion passed.
The next meeting will be January 10th at 6:30 p.m.
P.J. Moore, Acting Secretary
Judy Parks, Chair
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, November 8, 2004
The Library Advisory Board will meet on Monday, November 8, 2004 at 06:30 PM in the Library Meeting
Room, located at 808 Martin Luther King, Jr., Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Danielle C. Plumer, Georgene Richaud, Jack Dixon, Jackie Cuozzo, Judy Griffith, Judy Johnston, Judy
Parks, Nancy Varljen, Patti J. Moore
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
AGENDA:
Consideration of :
1.Minutes of last meeting
2.Director’s Report
Monthly statistics
Employee activities
Upcoming events
Consideration of and possible action on the following:
3.Introduction of new Board members -- Eric Lashley
4.Update on SBC grant -- Eric Lashley
5.Update on Georgetown Reads! Program -- Judy Parks
6.Resolution regarding change of governance for CTLS -- Judy Parks
7.Chamber of Commerce/Library Relationship -- Jack Dixon
8.Bond election results -- Eric Lashley
9.CTLS meeting in Salado on October 21 -- Judy Parks
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, November 8, 2004
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , November 8, 2004.
Board Members Present:
Danielle C. Plumer, Georgene Richaud, Jack Dixon, Jackie Cuozzo, Judy Griffith, Judy Johnston, Judy
Parks, Nancy Varljen, Patti J. Moore
Board Members Absent:
Staff Present:
Eric Lashley, Library Director
Minutes
Regular Meeting
Chairperson Judy Parks called the meeting to order at 6:30 P.M.
Minutes: Jack Dixon moved and Jackie Cuozzo seconded a motion that the minutes of the last
meeting be approved as distributed. The motion passed unanimously.
Director’s Report:
·The library and community are celebrating the passing of the library bond election.
·Sunday hours will start on November 21. October is the first month of the City’s fiscal
year. The new city budget has gone into effect.
·Library use statistics were higher than for the previous year. We are projecting 49,000
computer users for the calendar year of 2004.
·Rosa Garcia, Children's Services Coordinator, and the Friends sponsored a contest for
K-5th grade children to design a children’s library card. There were over 3000 entries. Two
winners will be announced of November 19. The winning original artwork will be printed on
children’s library cards.
·Due to the resignation of Jerry Sensabaugh, the Board will need to elect a new
vice-chairperson at the next meeting.
·Eric Lashley is working with the architect on the final design plans for the new library.
He is also working on a design for the coffee shop included in the library.
·The Board may want to schedule a workshop with the City Council to talk about
fund-raising for furnishing the new library.
Introduction of new Board Members: New Library Board members, Judy Johnston, Danielle
Plumer, and P. J. Moore introduced themselves and were welcomed to the Board.
Update on Grants: Eric Lashley explained that we still have not heard about the SBC Grant.
The money from this grant will be used for a T-1 line, a dedicated computer line.
Eric also explained that he met with the tech department at GISD, and they are looking into
applying for a tech grant with the school system.
He also explained about a $100,000 Kresge Foundation grant for planning for a
“green” (environmentally friendly) building.
Georgetown Reads! Program: The winning book is Tortilla Curtain, by T. C. Boyle. The
library has ordered 25 additional copies of the book. The kick-off activity will be November 11,
at 7:30 PM. Jean Brashear and Joan Hall will talk about city wide reading programs and about
specific suggestions for reading our winning book. The Georgetown Reads! committee is
working on other plans for early next year. Eric Lashley will present copies of the book to City
Council members at their next meeting.
Resolution regarding change of governance for CTLS: Eric Lashley presented to the City
Council the resolution recommended by the Library Board to change the governance of CTLS
from a part of the Austin Public Library to a non-profit entity. The City Council did approve this
resolution.
Chamber of Commerce/Library Relationship: Jack Dixon explained that the Library is a
member of the Chamber of Commerce because of the City membership. He passed out a
calendar of Chamber events and explained the benefits for the library in networking with other
businesses and the Chamber. Jack Dixon moved and Jackie seconded a motion that the library
choose a staff member to be an Ambassador at the Chamber of Commerce. Jackie also moved to
amend the motion to read: The library will investigate the possible designation of an
Ambassador to the Chamber of Commerce. Jack Dixon seconded the amendment of the motion.
The motion and amendment passed. Jack Dixon moved and Judy Griffith seconded a motion
that the Board get name badges to be individually purchased. During discussion, Eric Lashley
explained that the library could provide these name badges for the Board. Jack Dixon moved and
Judy Griffith seconded a motion to postpone the motion indefinitely (kill the motion). This
motion was passed and the name badge motion was postponed indefinitely.
Bond Election Results: Eric Lashley explained that all proposed bonds passed. The library
bond pulled the most voters. The best estimate of the final vote is 11,145 for, 5,066 against. The
Friends and Foundation did an outstanding job of publicizing the need for the bond proposal.
The City will designate a construction manager to oversee the library construction.
CTLS Meeting on October 21: Judy Parks explained that the non-profit entity for CTLS was
formed at this meeting. The organization needs 51 members to approve this step. Our City
Council has passed this resolution. CTLS By-Laws and Board membership were also
determined.
The next Board meeting will be on December 13 at 6:30 PM.
Adjournment: Judy Griffith moved and Nancy Varljen seconded a motion that the meeting be
adjourned. The motion passed and the meeting was adjourned at 7:30 PM.
Respectfully submitted,
Judy Griffith, Secretary
Judy Parks, Chair
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, October 18, 2004
The Library Advisory Board will meet on Monday, October 18, 2004 at 06:30 PM in the Library Meeting
Room, located at 808 Martin Luther King, Jr., Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Georgene Richaud, Jack Dixon, Jackie Cuozzo, Judy Griffith, Judy Parks, Nancy Varljen
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
Consideration of :
1.Minutes of last meeting
2.Director’s Report
Monthly statistics
Employee activities
Upcoming events
Consideration of and possible action on the following:
3.Update on SBC grant -- Eric Lashley
4.Update on extended weekend hours and City budget -- Eric Lashley
5.Update on Georgetown Reads! Program -- Judy Parks
6.Resolution regarding change of governance for CTLS -- Judy Parks
7.Chamber of Commerce/Library Relationship -- Jack Dixon
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, October 18, 2004
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , October 18, 2004.
Board Members Present:
Georgene Richaud, Jackie Cuozzo, Jerry Sensabaugh, Judy Griffith, Judy Parks, Nancy Varljen
Board Members Absent:
Staff Present:
Eric Lashley, Library Director
Minutes
Regular Meeting
Chairperson Judy Parks called the meeting to order at 6:30 P.M.
Minutes: Georgene Richaud moved and Jackie Cuozzo seconded a motion that the minutes of
the previous meeting be approved as distributed. The motion passed unanimously.
Director’s Report:
·Eric Lashley explained that the secretary and the chairperson must sign the minutes of
each Board meeting after approval. The signed copies of the minutes will be filed.
·Last months’ user statistics continued to increase. The numbers were higher than
predicted.
·Sara Samson has resigned to take a job elsewhere. New staff person, Robert Barber, has
started. Another new staff person, Tim Brown, will start next week. They will be working
evenings and weekends. There were over 175 applications for the two positions.
·Last month was Manga Madness Month at the library. The target audience was the teens,
and attendance was very good. Librarian Kate DiPronio applied for a grant to implement a teen
summer reading program which has been awarded, and the program will be for next summer.
·Another laptop computer was stolen. To maintain better control, the cabinet and
checkout station have been moved to the circulation desk. A security camera is now focused on
the laptop checkout area so that all users’ faces will be recorded.
·Staff members have been busy attending city open house meetings, civic clubs and
homeowner’s organizations to explain the library bond election.
·The Foundation and Friends continue their campaign to promote the bond election.
·If the bond election passes, the library will apply for a $100,000 Grant for the planning of
a “green” building.
·Vacancies on the Advisory Board may be filled at the next council meeting.
·In February, Eric Lashley will attend the Texas Library Association Legislative Day to
meet with our State representatives.
·This week a Central Texas Library System meeting will be held in Salado.
Update on SBC Grant: Eric explained that we still have not heard about the disposition of this
grant.
Update on Extended Weekend Hours: The Library started staying open extra hours on
Saturdays last weekend. Sunday hours will be added in late November. The staff has been
divided into three teams to run all the operating hours. Four part-time staff went to full time. An
intern will be coming on at the first of the year and will work Saturdays also.
Update on Georgetown Reads!: Judy Parks explained that the votes have been counted and the
winning book will be announced in the paper by November 1. There were over 200 votes cast.
Discussions groups at the library will begin after January 1.
Resolution Regarding Change of Governance for CTLS: Judy Parks explained the rationale
for the Central Texas Library System (of which our library is a member) to become a non-profit
entity, separate from the Austin Public Library. This move will eliminate the conflict of a
member library director also being the director of the system. The governing board will also
have much more latitude in making administrative changes to respond to changing costs.
Non-profit status also provides administrative flexibility and efficiency. This change will come
at no cost to our library or our city. CTLS is not a taxing entity and the costs are covered directly
from the state. In order for this change to take place, member libraries must have their City
Councils send a recommendation for the change. Judy Griffith moved and Jackie Cuozzo
seconded a motion to send to our City Council a recommendation that they approve a resolution
that the Central Texas Library System (CTLS) be changed to a separate non-profit entity. The
motion passed unanimously.
Chamber of Commerce/Library Relationship: No report due to the absence of Jack Dixon.
The next meeting will be on November 8 at 6:30 P.M.
Adjournment: Jerry Sensabaugh moved and Georgene Richaud seconded a motion that the
meeting be adjourned. The motion passed unanimously and chairperson Judy Parks adjourned
the meeting at 7:12 P.M.
Respectfully submitted,
Judy Griffith, Secretary
Judy Parks, Chair
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, September 13, 2004
The Library Advisory Board will meet on Monday, September 13, 2004 at 06:30 PM in the Library Meeting
Room, located at 808 Martin Luther King, Jr., Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Georgene Richaud, Jack Dixon, Jackie Cuozzo, Jerry Sensabaugh, Judy Griffith, Judy Parks, Nancy
Varljen
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
Consideration of :
1.Minutes of last meeting
2.Director’s Report
Monthly statistics
Employee activities
Upcoming events
Consideration of and possible action on the following:
3.Update on SBC and Dell grants -- Eric Lashley
4.Update on City budget -- Eric Lashley
5.Update on Georgetown Reads! Program -- Judy Parks
6.Library Building Plans -- Eric Lashley
7.Meeting with public school librarians -- Eric Lashley
8.Update on Citizens Bond Committee -- Judy Parks
9.Chamber of Commerce/Library Relationship -- Jack Dixon
10.Chamber of Commerce barbeque volunteers -- Jack Dixon
11.Sister Library Program -- Jerry Sensabaugh
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, September 13, 2004
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , September 13, 2004.
Board Members Present:
Judy Parks, Jackie Cuozzo, Georgene Richaud, Jerry Sensabaugh, Judy Griffith, Nancy Varljen
Board Members Absent:
Jack Dixon
Staff Present:
Eric Lashley, Library Director
Minutes
Regular Meeting
Georgetown Public Library Advisory Board
Meeting Minutes
September 13, 2004
Chairperson Judy Parks called the meeting to order at 6:30 P.M.
Minutes: Georgene Richaud moved and Jackie Cuozzo seconded a motion that the minutes of the
last meeting be approved as distributed. The motion passed unanimously.
Director’s Report: Eric Lashley reported that August user statistics were increased over last
year’s. The library continues to be heavily used.
He reported that the Friends of the Library held their fall meeting. The library architect gave a
presentation of the proposed new library. The Friends' and Foundation's joint committee to promote
the bond has yard signs ready for distribution. They also have established a Website:
www.yeslibrary.org. There will be advertising in newspapers, cable, etc.
Eric also explained that the City will host open houses to explain the bond proposals. There is one
scheduled on Sept. 20 at St. John’s; Sept 23 at Sun City; Oct 5 at the Community Center; and Oct 6
at Berry Creek. There will be models, drawings, and City staff available to answer questions. There
will also be a presentation at the Chamber of Commerce Board meeting on Sept. 27, and at Sun City
Kiwanis on Oct. 12. The city has also prepared a newsletter to go out in the upcoming utility bill.
Eric also explained that there are now two openings on the Library Advisory Board due to the recent
resignation of Zyg Kasner.
There are two staff openings. Interviews are being held.
Kate Di Pronio recently organized a program targeting teens. Ron Espinosa, an author/illustrator
with Antarctic Press told the audience about his work, showed how he does his work, and answered
questions. The event was held after library hours to accommodate the audience, which about 50
teens attended.
Update on Grants: Unfortunately the library did not receive the requested Dell Computer
Corporation Grant, but did receive a $5000 donation. We should hear soon about the SBC Grant.
Update on City Budget: The City Council is scheduled to act on the budget on Sept. 14. The
expanded hours for the library are still included. The first weekend for expanded hours will
probably be either Oct. 17 or Oct. 24.
Georgetown Reads!: Five books have been selected as finalists. (Ava’s Man, by Rick Bragg; The
Tortilla Curtin, by T.C. Boyle; Peace Like a River, by Leif Enger; Guests of the Sheik, by Elizabeth
Fernea; and The Things They Carried, by Tim O’Brien.) Public voting will continue until Oct. 15.
The winner will be announced on Nov. 1. There will be a kick-off event at the library on Nov. 11.
Library Building Plans: Eric distributed a Library Fact Page that will be a handout at the public
meetings. The fact page compares the present and proposed library and explains the costs.+
Meeting with Public School Library Staff: The cooperative program is doing very well and
school librarians are requesting public library materials every day. There is increased circulation
because of this program.
Citizens Bond Committee: Judy Parks reported that there was no news since the last meeting,
which presented promotional materials to be used in advertising the bond election.
Chamber of Commerce Relations with Library: There was no report due to the absence of Jack
Dixon.
Sister Library Program: Jerry Sensabaugh reported that he will talk with children’s librarian Rosa
Garcia about the possibility of starting a pen pal project. Another possibility is email
communication.
Next Meeting: Jerry Sensabaugh moved and Jackie Cuozzo seconded a motion to move the next
meeting date to Oct. 18 because of the holiday on Oct. 11. The motion passed unanimously. The
next meeting will be held on Monday, Oct. 18 at 6:30 P.M.
Adjournment: Georgene Richaud moved and Judy Griffith seconded a motion that the meeting be
adjourned. The motion passed unanimously, and Judy Parks adjourned the meeting at 7:21 P.M.
Respectfully submitted,
Judy Griffith, Secretary
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, August 9, 2004
The Library Advisory Board will meet on Monday, August 9, 2004 at 06:30 PM in the Library Meeting
Room, located at 808 Martin Luther King, Jr., Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Georgene Richaud, Jack Dixon, Jackie Cuozzo, Jerry Sensabaugh, Judy Griffith, Judy Parks, Marsha
McGuire, Nancy Varljen, Zygmund Kasner
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
AGENDA:
Consideration of :
1.Minutes of last meeting
2.Director’s Report
Monthly statistics
Employee activities
Upcoming events
Consideration of and possible action on the following:
3.Update on Dell and SBC grants -- Eric Lashley
4.Update on Georgetown Reads! Program -- Judy Parks
5.Library Building Plans -- Eric Lashley
6.Meeting with public school librarians -- Eric Lashley
7.Update on Citizens Bond Committee -- Judy Parks
8.CTLS Governance -- Eric Lashley
9.CTLS Lay Representative -- Eric Lashley
10.Chamber of Commerce/Library Relationship -- Judy Parks
11.Sister Library Program -- Judy Parks
12.Duties and Procedures of the Library Advisory Board -- Jerry Sensabaugh
13.Conflict of Interest Affadavit -- Eric Lashley
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, August 9, 2004
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , August 9, 2004.
Board Members Present:
Jack Dixon, Jackie Cuozzo, Jerry Sensabaugh, Georgene Richaud, Zygmund Kasner, Judy Griffith,
Nancy Varljen
Board Members Absent:
Judy Parks, Marsha McGuire
Staff Present:
Eric Lashley, Library Director
Minutes
Regular Meeting
In Attendance: Jack Dixon, Jackie Cuozzo, Jerry Sensabaugh, Georgene Richaud, Zyg Kasner,
Judy Griffith, Nancy Varljen. Eric Lashley, Library Director was also present.
In the absence of Chair Judy Parks, Vice-chair Jerry Sensabaugh called the meeting to
order at 6:30 PM.
Director’s Report:
····To fill a staff vacancy, Valerie Ruiz was promoted from part-time to full-time status.
····Marcia McGuire resigned from the Library Advisory Board because she was hired as the
new library assistant at the library.
····The library currently has three bilingual staff members.
····Library inventory will be held August 11-13 this year. The library will be closed these
days.
····On August 24th, the City Council will consider calling a bond election on November 2
for a new library and other city projects.
····A graphic novel artist will be here on September 10 to present a program specifically
designed for the teen audience.
····Last week a television advertisement for 1st Texas Bank was filmed at the library. Look
for it soon on cable TV.
····July 28 was the finale for the children’s summer reading program.
····There was a 2004-05 budget meeting this week. Extended weekend hours for the library
are still included and should start October 1.
Update on Grants: Eric Lashley reported that the Dell Computer Corporation Grant was
submitted. We should know if it has been granted by the week of August 16. The SBC Grant
application will be submitted this week.
Georgetown Reads! Program: Eric reported that five books have been chosen. The final
selection will be by citizen vote. Ballots will be placed at various sites around town.
Library Building Plans: Eric showed the conceptual scale model of the new building and
explained that library patrons are showing increased interest. Conceptual 3-D drawings are
coming soon and will be on the library website.
Meeting with Public School Librarians: Eric explained that the cooperative inter-library loan
program is organized and scheduled to begin at the beginning of the school year. The inter-office
mail truck for the schools will have a scheduled stop at the library. There was a newspaper
article this week explaining the project.
Citizen’s Bond Committee: The committee met last week and will meet again August 12, at
7:00 PM. The purpose of this next meeting is to plan public presentations.
CTLS Governance: Eric explained that the Central Texas Library System (CTLS) has made
plans to become a non-profit agency, completely separate from the Austin Public Library. Eric is
on the steering committee and is currently working on by-laws.
CTLS Lay Representative: The City Council annually appoints a layperson to represent the
library at CTLS meetings. Judy Parks has been our lay representative and has agreed to accept
the position again. Georgene moved and Jerry Sensabaugh seconded a motion that the Library
Board recommend to the City Council that Judy Parks be reappointed as lay representative to
CTLS. The motion passed unanimously.
Chamber of Commerce/Library Relationship: Jack Dixon recommended that a staff member
regularly attend Chamber of Commerce events in order to establish a closer relationship with city
businesses, to disseminate information, and to have a forum for public service announcements
for library activities. The library is already a member of the Chamber because the City is a
member. October 16 is the annual barbecue to raise funds for the Chamber. Volunteers are
needed.
Sister Library Program: Jerry Sensabaugh gave information about a potential library partner in
Peru, Centro de Conocimiento Compartido. It is located in Iquitos, Peru; they have a website:
www.amazonlibrary.org. Jerry suggested that our library might consider ways that we can
participate in a sister-like relationship in non-cost ways. We will revisit this idea in future
meetings.
Duties and Procedures of the Library Advisory Board: Jerry Sensabaugh passed out a
handout of materials covered at the recent City Council Training Session. He reviewed
procedures and duties of Library Board members.
Conflict of Interest Affidavit: Eric Lashley passed out a copy of the Conflict of Interest
Affidavit and explained its use and purpose.
The next meeting will be on Monday, September 13th, at 6:30 PM.
Adjournment: Georgene Richaud moved and Jack Dixon seconded a motion that the meeting
be adjourned. The motion passed and the meeting was adjourned at 7:20 PM.
Respectfully submitted,
Judy Griffith, Secretary
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, July 12, 2004
The Library Advisory Board will meet on Monday, July 12, 2004 at 06:30 PM in the Library Meeting Room,
located at 808 Martin Luther King, Jr., Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Georgene Richaud, Jack Dixon, Jackie Cuozzo, Jerry Sensabaugh, Judy Griffith, Judy Parks, Marsha
McGuire, Nancy Varljen, Zygmund Kasner
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
Consideration of :
1.Minutes of last meeting
2.Director’s Report
Monthly statistics
Employee activities
Upcoming events
Consideration of and possible action on the following:
3.Recap of workshop about promotion of bond election by Board members -- Judy Parks
4.Draft letters to Dell and SBC -- Judy Parks
5.Update on Georgetown Reads! Program -- Judy Parks
6.Library Building Plans -- Eric Lashley
7.Meeting with public school librarians -- Eric Lashley
8.Report on American Library Association Conference -- Eric Lashley
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, July 12, 2004
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , July 12, 2004.
Board Members Present:
Jerry Sensabaugh, Jack Dixon, Georgene Richaud, Judy Parks, Judy Griffith
Board Members Absent:
Nancy Varljen, Marsha McGuire, Zygmund Kasner, Jackie Cuozzo
Staff Present:
Eric Lashley, Library Director
Minutes
Regular Meeting
Georgetown Library Advisory Board
Meeting Minutes
July 12, 2004
Chairperson Judy Parks called the meeting to order at 6:30 PM.
Director’s Report:
·The library was very busy last month, including a record day when 278 people used the
computers.
·The Austin Business Journal featured an article about the bond election for the library in
their June 18-24 issue.
·The City Manager has agreed to put money for Sunday hours at the library in the
proposed budget for the next fiscal year.
·There is one vacancy on the library staff. Maria West resigned because of a family move.
We will begin interviewing this week.
·There has been a rash of computer problems recently. The problems seem to be currently
resolved and all computers are up and running.
·There have been two meetings with the Friends and Foundation about plans for the library
and the citizens bond campaign.
·The new self-check-out system is working well.
Promotion of Bond Campaign by Board Members: Judy Parks reviewed the training received
concerning the legality and ethics restrictions of Board Members in promoting the bond
campaign. Board members cannot use their position on the Board to promote the bond election.
When speaking as a representative of the Board, it is allowable to present the facts of the
campaign, but not advocate for the election.
Draft Letters for Grant Applications: Judy Parks presented two draft letters from the Board to
attach to the grant applications to Dell Computer Corporation and to SBC Corporation. A few
corrections and changes were discussed. Judy Griffith moved and Georgene Richaud seconded a
motion that the letters be submitted with the suggested changes. The motion passed
unanimously.
Georgetown Reads! Program: Judy Parks reported that the steering committee has met for the
first time to discuss various ways to choose and promote a book. The committee will present
five possible books for the community to vote on. Hopefully the book will be chosen by
September or October. The goals of the project are to expand the world of the reader with book
discussions; to broaden and deepen appreciation of literature; and to build community.
Building Plans: Eric Lashley went over the proposed conceptual drawings for the new library.
The City Council Bond Committee voted to have the architect build a model of the proposed
library. The committee is setting up a speaker’s bureau to inform the public about the library.
Meeting with Public School Librarians: Eric Lashley reported that the first meeting to
coordinate public school and library efforts will be on August 4. They will be working on
interlibrary loan projects and hopefully be ready to go by the time school starts.
American Library Association Conference: Eric Lashley attended the conference held in
Orlando, Florida. He found especially helpful the sessions he attended on promoting bond
elections and on applying retail models to public libraries. One idea is to buy multiple copies of
best sellers and sell the surplus after demand drops.
The next meeting will be on August 9 at 6:30 PM.
Adjournment: Judy Griffith moved and Jerry Sensabaugh seconded a motion to adjourn the
meeting. The motion passed unanimously and the meeting was adjourned at 7:40 PM.
Respectfully submitted,
Judy Griffith, Secretary
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, June 7, 2004
The Library Advisory Board will meet on Monday, June 7, 2004 at 06:30 PM in the Library Meeting Room,
located at 808 Martin Luther King, Jr., Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Georgene Richaud, Jack Dixon, Jackie Cuozzo, Jerry Sensabaugh, Judy Griffith, Judy Parks, Marsha
McGuire, Nancy Varljen, Zygmund Kasner
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
AGENDA:
Consideration of :
1.Minutes of last meeting
2.Director’s Report
Monthly statistics
Employee activities
Upcoming events
Consideration of and possible action on the following:
3.Letters of support for Dell and Southwestern Bell grant proposals -- Judy Parks
4.New library building plans-- Eric Lashley
5.Amazon.com wish list -- Judy Parks
6.Citizens Bond Committee -- Judy Parks
7.Ethics Ordinance -- Judy Parks
8.Training for promotion of bond election -- Eric Lashley
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, June 7, 2004
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , June 7, 2004.
Board Members Present:
Georgene Richaud, Jackie Cuozzo, Jerry Sensabaugh, Judy Griffith, Judy Parks, Marsha McGuire,
Nancy Varljen, Zygmund Kasner
Board Members Absent:
Jack Dixon
Staff Present:
Eric Lashley, Library Director
Minutes
Regular Meeting
Chairperson Judy Parks called the meeting to order at 6:30 PM.
Approval of Minutes: Georgene Richaud moved and Jerry Sensabaugh seconded a motion that
the minutes of the regular May 10 meeting and the minutes of the May 22 called meeting be
approved as distributed. The motion passed unanimously.
Director’s Report: Eric Lashley reported that the statistics for May show continued increases in
library usage. He also reported that the Friends' book sale netted over $12,000. The Friends
have already set the date for next year’s sale and have a place to collect and sort books. He noted
that the Friends organization has grown in membership and will start to have quarterly general
meetings. The first quarterly meeting will be on September 9 and will focus on the Bond
election.
Eric explained that the self-check-out computer is operational. Public Internet usage hit a record
high and the City is planning to install a separate T1 line for the library.
Eric has submitted a formal budget request for additional weekend hours.
The architect, Chuck Croslin, will be meeting with the Friends and Foundation on June 15, at
7:00 PM in the library, to begin to develop promotional materials for the bond campaign. The
Friends and the Foundation have created a Bond Campaign Committee. Their work will include
a Website to explain the need for a new library.
Wednesday, June 2, was the kick-off for the children’s summer reading program. More than 400
people attended the event in the park, and there was good publicity covering the event.
Linda Simonson, from the school district, will meet soon with Eric to start a cooperative effort
between the school and public libraries.
Letters from the Board to Support Grant Applications: The library is applying for a renewal
of the Dell grant for technology support and for a new grant from SBC also for technology
support. The Advisory Board would like to attach letters of support to these applications. Judy
Parks submitted several ideas for wording and rationale for the grants. After discussion of these
points, Judy volunteered to collect the ideas and compose letters of support.
New Library Building Plans: Eric explained that the most recent revisions include a
completely finished second floor.. There will be a limestone façade and a few interior changes
that the library staff requested. A cap on costs has been placed at $10 million. Updated drawings
will be available at the June 15 meeting and at the next Advisory Board meeting.
Amazon.com Wish List: Eric reported that he has posted three books on the wish list for the
library. If people have lost a book that cannot be replaced, they can go to Amazon.com and pick
a replacement from the wish list.
Citizens Bond Committee: Judy Parks explained that the Bond Committee made a presentation
of recommendations to the City Council. Hartley Sappington presented the library portion of the
recommendation. The Council seemed receptive to the recommendations and officially accepted
the report at the subsequent City Council meeting. The Bond Committee will meet on June 8
with the City’s bond counsel for training on legalities of what can be done to promote the bond
election. The session will be at 5 PM in the City Council Chambers, and all Library Advisory
Board members are invited. The legal requirements will pertain to Advisory Board Members as
well as the City Council appointed Bond Committee.
Ethics Ordinance: Georgene Richaud presented some suggestions and clarifications to the
proposed ethics ordinance. These had been discussed at the last Board meeting. Marsha
McGuire moved and Jackie Cuozzo seconded a motion that these suggestions be sent to the City
Council for their consideration. The motion passed unanimously.
Training for Promotion of Bond Election: Eric reminded the Board of the training scheduled
for June 8, at 5:00 PM in the Council Chambers. It is important that all Advisory Board
members understand the legal requirements. For those unable to attend, Judy Parks will review
the training at the next Board Meeting.
The next Board Meeting will be on July 12, at 6:30 PM.
Adjournment: Judy Griffith moved and Jerry Sensabaugh seconded a motion that the meeting
be adjourned. The motion passed unanimously. Judy Parks adjourned the meeting at 7:10 PM.
Respectfully submitted,
Judy Griffith, Secretary
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Saturday, May 22, 2004
The Library Advisory Board will meet on Saturday, May 22, 2004 at 10:00 AM in the Library Meeting
Room, located at 808 Martin Luther King, Jr., Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Georgene Richaud, Jack Dixon, Jackie Cuozzo, Jerry Sensabaugh, Judy Griffith, Judy Parks, Marsha
McGuire, Nancy Varljen, Zygmund Kasner
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 10:00 AM
AGENDA:
Consideration of and possible action on the following:
1.Workshop with City Council on Monday, May 24 at 4:00 p.m.
2.Draft of proposed Ethics Ordinance
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Saturday, May 22, 2004
The Library Advisory Board of the City of Georgetown, Texas, met on Saturday , May 22, 2004.
Board Members Present:
Georgene Richaud, Marsha McGuire, Zygmund Kasner, Jerry Sensabaugh, Judy Parks, Judy Griffith
Board Members Absent:
Jack Dixon, Jackie Cuozzo, Nancy Varljen
Staff Present:
Eric Lashley
Minutes
Regular Meeting
Chairperson Judy Parks called the meeting to order at 10:10 AM.
Workshop with the City Council:
The Library Advisory Board is scheduled to meet in a workshop with the City Council on Monday,
May 24, at 5:00 PM. Items to present to the city council were discussed. Jerry Sensabaugh moved and
Georgene Richaud seconded a motion that Chairperson Judy Parks include the following information in
the Board’s presentation to the Council:
·The Library Advisory Board has studied the Citizens Bond Committee's recommendations and
fully supports the recommendations for a new library.
·The Board continues to recommend that the City Council add funds to the current and projected
library budget to add additional weekend hours for library operation. This recommendation includes
staffing requirements of changing some current part-time staff to full-time status.
·The Board recommends adding funds to secure additional security cameras, which have been
also recommended by the Library Director and by the Police Department.
·The Library Director has reported to the Board the support of the Library Foundation and the
Friends of the Library as regards the construction of a new library. The Foundation has pledged to
provide the proposed $300,000 for furnishings as outlined in the library plan. The Friends organization
has approximately 300 members and will be doing a grass roots campaign to promote the bond election.
The motion passed unanimously.
Proposed Ethic Ordinance: The members of the Board discussed each article of the proposed
ordinance and had several questions and need for clarification. Some examples include:
·Article 2.20.020, section E, which should read “F”, references Exhibit “A” and no Exhibit A was
included. This section references the definition of “family member”, and should be consistent
throughout the document.
·Article 2.20.040, section B needs to be clarified as to how the Ethics Commission will begin with
staggered terms.
·Article 2.20.080, section B, 1 needs clarification and consistency with section B, 3.
It was agreed by the Board that the proposed ordinance has some inconsistencies, lack of preciseness of
definition, and raises questions about legal authority. Jerry Sensabaugh and Georgene Richaud
volunteered to summarize these problems and bring them to the next Board meeting on June 7. This
will allow the Board to consider recommendations and comments to the City Council before the June
11 deadline.
The next Board meeting will be on Monday, June 7, at 6:30 PM.
Adjournment: Jerry Sensabaugh moved and Marsha McGuire seconded a motion that the meeting be
adjourned. The motion passed, and Chairperson Judy Parks adjourned the meeting at 11:15 AM.
Respectfully submitted,
Judy Griffith, Secretary
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, May 10, 2004
The Library Advisory Board will meet on Monday, May 10, 2004 at 06:30 PM in the Library Meeting Room,
located at 808 Martin Luther King, Jr., Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
AGENDA:
Consideration of :
1.Minutes of last meeting
2.Director’s Report
Monthly statistics
Employee activities
Upcoming events
Consideration of and possible action on the following:
3.Letters of support for Dell and Southwestern Bell grant proposals -- Judy Parks
4.Plans (elevation view) and projected costs of new library building-- Eric Lashley
5.Amazon.com wish list -- Judy Parks
6.Citizens Bond Committee -- Judy Parks
7.Spring workshop with City Council -- Eric Lashley
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, May 10, 2004
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , May 10, 2004.
Board Members Present:
Zygmund Kasner, Judy Parks, Georgene Richaud, Judy Griffith, Jackie Cuozzo, Nancy Varljen
Board Members Absent:
Jack Dixon, Jerry Sensabaugh, Marsha McGuire
Staff Present:
Eric Lashley
Minutes
Regular Meeting
Chairperson Judy Parks called the meeting to order at 6:30 PM.
Approval of Minutes: Georgene Richaud moved and Jackie Cuozzo seconded a motion that the
minutes of the last meeting be approved as distributed. The motion passed unanimously.
Director’s Report:
·Eric Lashley spoke at a Partners in Education luncheon on April 5. He discussed the
Helping Hand Tutoring program.
·On April 6, Eric spoke at the Williamson County Art Guild meeting.
·On April 20, the Sun City Kiwanis donated $1000 for the children’s summer reading
program.
·The City Council has been ranking the City’s priority items; the library requests have
been ranked 11th out of 20. The City Manager has asked for more information about library
Sunday hours. After looking at costs, they will re-rank the priorities.
·The library budget requests for next year include $8800 additional for books and other
library materials. This increase reflects a return to funding levels before budget cuts three years
ago.
·The Friends of the Library donated $2000 for coaster pagers for use with laptops and
other wait lists.
·On April 15, the Library reported to the Dell Foundation about use of Dell Grant money.
Each goal has been met or exceeded:
o Computer use has increased 20% over last year.
o Staff help with computers has increased; there have already been 38 classes taught so far
this year.
o The use of computers by youth has increased 38% over last year.
·Eric passed out a copy of an article to appear in the Williamson County Sun, presenting
rationale for staying with a central library rather than branches. Research has indicated that only
three cities in Texas with populations under 100,000 have branch libraries.
·On May 6 there was a meeting of the Friends and Foundation members who are working
to promote the bond issue. They are looking at hiring some professional help in publicity and to
publish a Website. The Foundation has pledged $10,000 to promote the bond issue.
·The Friends Book Sale is this week. The preview for members is Thursday, May 13 from
4-7 PM. The sale will be held at the San Gabriel Community Center and will be open to the
public on Friday and Saturday, Mary 14-15.
·The Library staff will be meeting in June with the Georgetown school district's library
staff to work out an inter-library loan program. They are working toward more cooperation
between the public and school library programs.
Dell and Southwestern Bell Grant Proposals: Letters from the Advisory Board in support of
these grants need to be submitted with the grant proposals in July. The Dell Grant helps provide
computer training, promotion and maintenance of computers. The Southwestern Bell grant
money can be used to buy additional laptops and to help replace current ones. Judy Parks will
have a preliminary letter for the Advisory Board to consider at the next meeting.
Plans for the New Library Building and Citizen Bond Committee Report: Eric passed out
and explained revised library plans and a preliminary cost estimate. The cost estimates will be
revised again because some proposed costs (for instance eliminating costs of new shelving and
reducing the contingency fund) would be reduced. The plans and preliminary costs were
presented to the Bond Committee at their last meeting. Judy Parks explained that the committee
has asked more information for their next meeting on May 19. The committee is looking at all
proposed construction and how to present the bond to the voters.
Amazon.com Wish List: Our library has posted a list of desired books on the “wish list” tab on
the Amazon.com home page. Patrons can donate books to the library using this wish list and
they will be sent directly to the library. It is listed as Georgetown Texas Library.
Proposed date of City Council Workshop: The proposed date of May 11 is not possible for
the City Council. Eric will propose the date of June 7.
The next Advisory Board Meeting will be on Monday, June 7, at 6:30 PM, or before or
after a possible meeting with the City Council on that date.
Adjournment: Georgene Richaud moved and Jackie Cuozzo seconded a motion that the
meeting be adjourned. The motion passed and Judy Parks adjourned the meeting at 7:30 PM.
Respectfully submitted,
Judy Griffith, Secretary
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, April 12, 2004
The Library Advisory Board will meet on Monday, April 12, 2004 at 06:30 PM in the Library Meeting
Room, located at 808 Martin Luther King, Jr., Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Georgene Richaud, Gerald Sensabaugh, Jackie Cuozzo, Judy Griffith, Judy Parks, Nancy Varljen, Jack
Dixon, Marsha McGuire, Zygmund Kasner
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
Consideration of :
1.Minutes of last meeting
2.Director’s Report
Monthly statistics
Employee activities
Upcoming events
Consideration of and possible action on the following:
3.Discussion and idea exchange about proposed new library building -- Judy Parks
4.Establishment of date of May 11 for spring workshop with Council -- Eric Lashley
5.Report on work of Council-appointed Bond Commission -- Judy Parks
6.Discussion of extended hours/Sunday hours for library -- Judy Parks
7.Amazon.com wish list for library -- Judy Parks
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, April 12, 2004
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , April 12, 2004.
Board Members Present:
Georgene Richaud, Jackie Cuozzo, Jerry Sensabaugh, Judy Parks, Marsha McGuire, Zygmund Kasner
Board Members Absent:
Judy Griffith, Nancy Varljen, Jack Dixon
Staff Present:
Eric Lashley, Library Director
Minutes
Regular Meeting
Chairperson Judy Parks called the meeting to order at 6:30 p.m.
Approval of Minutes: Jackie Cuozzo moved and Jerry Sensabaugh seconded a motion to
approve the minutes of the last meeting as distributed with the following typographical
changes: In the “Report from CTLS” paragraph on page 2 the fifth line, first new sentence
should read: Our library already has a long range plan in place.
Marsha McGuire volunteered to take the meeting minutes in Judy’s absence. She
suggested sending out the meeting minutes soon after each meeting rather than waiting until
right before the next month’s meeting so that the details of discussions would be fresh in
everyone’s minds.
Director’s Report:
·Pictures of the Spring Break Tea Party were circulated. There was an article written for
the Williamson County Sun on the event which over 90 people attended, including parents.
Live music was provided.
·Computer usage was up again in March. On March 17 there were 213 users, a new daily
record.
·The new telephone system is getting better. The staff is working to iron out the
problems in the new system set-up.
·Tax season help has been used to a great extent. Jerry Sensabaugh volunteers his time to
help patrons with tax questions. This service is bringing in new patrons.
Report on Library Bond Election Campaign:
·Eric spoke at the Georgetown Independent School District on March 27.
·The Friends and Foundation bond meeting was held on April 1, 2004.
·The schedule of bond forum meetings includes one on September 20 at the St. John’s
Methodist Fellowship Hall at 7 p.m. in the evening. There will also be a forum held at Sun City
in September or October and an event with the Kiwanis Club on September 21.
·The Foundation is looking for a public relations firm to direct the bond information al
campaign.
·Eric spoke to the Williamson County Art Guild on April 6 in support of the library.
·Attorney Carol Polumbo is working on a playbook to explain what can and cannot be
done in support of the bond issue by the various interested parties.
Report on Library Activities:
·Eric announced that the library’s position in the City’s organization has changed. The
library is not a part of the Community Services group and Eric reports to Randy Morrow, the
director of the division who is also the director of Parks and Recreation.
·The Friends of the Library annual book sale is May 14 & 15.
·The City Council will vote on April 13 to allow GISD to transfer the ownership of the
laptop computers to the library.
·The Dell Foundation grant will expire in December. The library will reapply for the
grant. Eric requested that the Advisory Board write a letter in support of the grant request.
·Wednesday, April 21, 2004 is the annual volunteer breakfast.
·The Online Book Club has been started on the library web site. The Friends of the
Library will pay for the service and staff is testing the concept to see how it is received.
Discussion and idea exchange of proposed library building:
·Judy Parks reported that patron Kendall Young had requested solar panels be put on
the library building to cut electricity usage.
·Eric presented an aerial view of the proposed new library location behind the police
department. The main library entrance, by Georgetown building code , would face 8th Street.
The library would consist of two floors, each with about 23,000 square feet. The first floor
would house the children’s room, new materials space, circulation desk, and staff offices and
cubicle space. The second floor would hold the main book stacks and two large meeting rooms.
Eric reported that some changes would have to be made: constructing another entrance for
those parking in the parking lots, moving the restrooms, and setting up the elevator so that
meetings could be held in the evenings without allowing access to the library. The facade
would be stone; the elevation would show antique style windows and possibly a false front
mirroring the style of buildings around the Square.
·Eric will present to the Citizens Bond Commission meeting on May 5 on the question of
one new library versus branch libraries. Eric will report on the matter and show that there
would be 70% more operating expense with branches than with one central library location. He
cited statistics that only 3 public libraries in Texas with populations below 100,000 have branch
libraries.
·Discussion followed among the board members and Eric about possible arrangements
for the interior of the library to meet the needs of the space. No conclusions were drawn from
the discussion.
Discussion of extended hours/Sunday hours for library:
·Extended and Sunday hours were stressed as important in the City budget meetings.
The Library Advisory Board listed it as the most important item in their letter to the City
Council. The City Manager has listed it as number two on his list. Eric is hopeful that it will be
in the October budget. He does not think it will be in the mid-year budget.
Amazon Wish List for the library:
·The librarians would create the wish list on the Amazon.com site. Patrons could
purchase books for the library through this site. The books would be shipped directly to the
library. Patrons would be reminded of the wish list when they shopped the site of they were
from Georgetown. Jerry noted that the same type of service is offered by Nolo Press , who
publishes legal materials for lay people. Eric said he should check on the Nolo Press offering.
Georgene Richaud offered and Jerry Sensabaugh seconded a motion that Eric look into creating
the wish list on Amazon. The motion was carried by acclamation.
The next library board meeting will be May 10, 2004 at 6:30 p.m.
Adjournment: Jerry Sensabaugh moved and Jackie Cuozzo seconded a motion that the
meeting be adjourned. The motion passed unanimously. Judy Parks adjourned the meeting at
7:40 p.m.
Respectfully submitted,
Marsha McGuire
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, March 8, 2004
The Library Advisory Board will meet on Monday, March 8, 2004 at 06:30 PM in the Library Meeting
Room, located at 808 Martin Luther King, Jr., Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Georgene Richaud, Gerald Sensabaugh, Jackie Cuozzo, Judy Griffith, Judy Parks, Nancy Varljen, Jack
Dixon, Zygmund Kasner, Marsha McGuire
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
AGENDA:
Consideration of :
1.Minutes of last meeting
2.Director’s Report
Monthly statistics
Employee activities
Upcoming events
3.Introduction of new members
Consideration of and possible action on the following:
4. Election of vice chair and secretary--Judy Parks
5.Discussion and idea exchange about proposed new library building -- Judy Parks
6.Letter to Council regarding budget priorities--Judy Parks
7.Date for Spring Workshop with City Council, March 22 – Eric Lashley
8.Report from CTLS winter membership meeting on February 27 -- Judy Parks
9.Status of Council-appointed Bond Commission and library supporters bond
committee--Eric Lashley
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, March 8, 2004
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , March 8, 2004.
Board Members Present:
Georgene Richaud, Jack Dixon, Jerry Sensabaugh, Judy Griffith, Judy Parks, Marsha McGuire, Nancy
Varljen, Zygmund Kasner
Board Members Absent:
Jackie Cuozzo
Staff Present:
Eric Lashley, Library Director
Minutes
Regular Meeting
Chairperson Judy Parks called the meeting to order at 6:30 PM.
Approval of Minutes: Georgene Richaud moved and Jerry Sensabaugh seconded a motion to approve the minutes
of the last meeting as distributed. The motion passed unanimously and the minutes were approved.
Director’s Report:
The Library Foundation sponsored a fundraiser in which children decorate tiles to be displayed at the
library. Over 100 children participated. The Foundation plans to repeat this fundraiser periodically during
this year.
·Eric Lashley continues to meet with the architect, Chuck Croslin.
·The laptop computer that was stolen last month has been recovered and is working fine. Four teenagers
were arrested. On February 2, the library had a record number of computer users, over 200 in one day.
·T. R. Reid, Arlene Schinke, and other library patrons met recently to generate ideas for a citizen’s library
support group to promote the library bond election.
·On February 10, the City Council appointed a 17 member Bond Commission. Their first meeting is
scheduled for March 11.
·The library has managed to catch up on the backlog of cataloging. The online catalog use through the
website has record usage.
·Many events for children are planned for Spring Break. The most popular is the Tea Party scheduled for
Tuesday, March 16.
·The library is going forward with plans to implement a self-check-out station.
·Sarah Samson, reference librarian, now has a weekly question and answer column in the Williamson County
Sun. There has been good response to her column. Judy Fabry also does a column once a month.
·The new phone system has been installed and problems are being worked out. The staff has been trained.
·The library is looking at a paging system for patrons waiting for laptops and for tax help.
Introduction of New Members: New members Jack Dixon, Marsha McGuire and Zyg Kasner introduced
themselves.
Election of Vice Chair and Secretary: Georgene Richaud moved and Nancy Varljen seconded the nomination of
Jerry Sensabaugh to the position of Vice Chair. The motion passed unanimously. Jerry Sensabaugh moved and Jack
Dixon seconded a motion that Judy Griffith be nominated to continue in the position of secretary. The motion
passed unanimously. For the upcoming year, Jerry Sensabaugh will be Vice Chair and Judy Griffith Secretary of the
Library Advisory Board. Judy Parks has been appointed by the City Council to continue as Chair of the Board.
Idea Exchange about New Library: Eric Lashley explained that at this point the architect is proposing a two-story
library, with approximately 40,000 sq. ft. of space. There was discussion of a café or eating area for patrons. The
first floor would house the children’s area, staffing and work areas. The plans call for flexible areas for classes,
meetings and events. The architect may be ready with a proposed floor plan by the next Board meeting date. They
are looking at the most efficient layout for minimal staffing needs.
Letter to Council – Budget Priorities: The Board discussed priorities for next year’s budget. These had been
discussed and voted on at last month’s meeting. Judy Griffith moved and Jerry Sensabaugh seconded the motion that
Judy Parks will write a letter to the City Council outlining our top budget priorities, as outlined in last month’s
meeting minutes. She will remind the Council that Sunday and expanded hours should be considered in the
remainder of this year’s budget. The motion passed unanimously.
Spring Workshop Date: Eric Lashley explained that the March meeting proposed at last month’s meeting was not
available. The date of May 11 at 5:00 will be proposed to the City Council.
Report from CTLS (Central Texas Library System) Winter Meeting: Judy Parks reported on the February 27
meeting. Gretchen Pruitt, assistant director also attended. There was an In-service session on managing messages,
loans, etc. CTLS is looking for a new home. The staff is considering going non-profit and tying in with a different
local library. CTLS is developing a biennial budget for 2006-07. Each library will develop an individual long-range
improvement plan. Our library already has a long-range plan in place. CTLS will continue to offer consulting and
continuing education. Our library will receive an additional $2,768 grant for collection development from CTLS.
Council Appointed Bond Commission: Eric Lashley reported that the seventeen-member commission included
two Library Board members, Judy Parks and Jerry Sensabaugh, and at least one Friends of the Library member,
Martha Lawlor. The first meeting is scheduled for March 11, and is open to the public.
The citizen’s and library supporters group, headed by T. R. Reid and Arlene Schinke, has met to generate ideas and
ways of gathering support for the bond election. Their next meeting will be April 1 at 7:00 PM at the library.
The next Library Board meeting will be April 12 at 6:30 PM.
Adjournment: Jerry Sensabaugh moved and Georgene Richaud seconded a motion that the meeting be adjourned.
The motion passed unanimously. Judy Parks adjourned the meeting at 7:35 PM.
Respectfully submitted,
Judy Griffith, Secretary
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, February 9, 2004
The Library Advisory Board will meet on Monday, February 9, 2004 at 06:30 PM in the Library Meeting
Room, located at 808 Martin Luther King, Jr., Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Ema Fielder, Georgene Richaud, Gerald Sensabaugh, Jackie Cuozzo, Judy Griffith, Judy Parks, Zora
Evans, Nancy Varljen
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
AGENDA:
Consideration of :
1.Minutes of last meeting
2.Presentation by City staff regarding 2004-05 budget and proposed citizen's
survey--Micki Rundell, Director of Finance and Administration
3.Director’s Report
Monthly statistics
Employee activities
Upcoming events
Consideration of and possible action on the following:
4.Report on January 16 CTLS regional meeting -- Judy Parks
5.Status of Council-appointed Bond Commission – Eric Lashley
6.Date for Spring Workshop with City Council, considering date of April 12 – Eric Lashley
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, February 9, 2004
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , February 9, 2004.
Board Members Present:
Judy Parks, Judy Griffith, Jackie Cuozzo, Gerald Sensabaugh, Georgene Richaud
Board Members Absent:
Ema Fielder, Zora Evans, Nancy Varljen
Staff Present:
Eric Lashley, Micki Rundell, Laurie Brewer
Minutes
Regular Meeting
Chairperson Judy Parks called the meeting to order at 6:30 PM.
Approval of Minutes: Georgene Richaud moved and Jackie Cuozzo seconded a motion to
approve the minutes of the last meeting as distributed. The motion passed unanimously.
Presentation by City Staff regarding 2004-05 Budget: Micki Rundell, Director of Finance
and Administration, discussed the gathering of citizen input regarding the priorities for the next
year’s city budget. Laurie Brewer assisted her in the presentation and took notes for discussion.
The Library Advisory Board was asked to fill out a questionnaire, responding as a unit to
proposed budget needs for the library. The board members discussed top issues facing the library
this year and top budget priorities. We will submit top issues of passing a bond election this
year; expanding library hours to Sunday, with staff to accomplish this; working with the Council
Bond Commission and citizen groups to build a new library. Top budget priorities are staffing
for additional/expanded library hours, educational materials/video for bond election, increased
equipment budget for maintaining and replacing equipment.
Director’s Report: Eric Lashley reported that a laptop had been stolen, but the theft was caught
on a security camera and the thief has been apprehended. The library currently has eight security
cameras and has asked for two more to record everyone entering and leaving the facility.
Eric met with the architect and preliminary planning has begun on needs for the library facility.
T.R. Reid and Arlene Schenke will meet soon to organize a citizen’s bond election committee.
Ashley Garcia is the new part-time reference intern.
Friends of the Library donated a new color laserjet printer, batteries for the laptops, and ten
digital cameras for the digital photography class that will be offered this spring.
Eric brought a copy of the recent Austin American-Statesman article featuring the new library
opening in Austin.
By working with The Georgetown Project and the school system, the library is trying to help two
homeless teens who spend much time at the library.
Saturday hours continue to be very busy.
Report on January 16 meeting: Judy Parks reported on a very successful meeting with library
staff, mayor, city manager, members of the Friends, members of the Library Foundation. There
is much excitement and enthusiasm for promoting a bond election, and a citizen’s committee is
forming, as well as a City Council-appointed commission to determine the amount of the bond
that will be presented to voters.
Status of City Council Appointed Bond Commission: Eric Lashley reported that the Bond
Commission will be seventeen members, including two of the Library Board members: Judy
Parks and Jerry Sensabaugh. He also reported that new and returning Library Advisory Board
members would be sworn in on February 18.
Date for Board Workshop with City Council: Eric reported that the date of March 22
appeared to be open to the council and that he would put this date on the City Calendar.
The next Board Meeting will be on March 8 at 6:30 PM.
Adjournment: Jerry Sensabaugh moved and Jackie Cuozzo seconded a motion that the meeting
be adjourned. The motion passed unanimously and the meeting was adjourned at 7:33 PM.
Respectfully submitted,
Judy Griffith, secretary
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Saturday, January 24, 2004
The Library Advisory Board will meet on Saturday, January 24, 2004 at 08:00 AM in the Fellowship Hall at
First United Methodist Church, 410 E. University Ave., Georgetown.
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Georgene Richaud, Jackie Cuozzo, Judy Griffith, Judy Parks, Zora Evans, Nancy Varljen
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 08:00 AM
AGENDA:
Discussion with the City Manager, Mayor, Library Director, and library supporters regarding the
future of the library.
No decision-making will occur.
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Saturday, January 24, 2004
The Library Advisory Board of the City of Georgetown, Texas, met on Saturday , January 24, 2004.
Board Members Present:
Danielle C. Plumer, Georgene Richaud, Jack Dixon, Jackie Cuozzo, Patti J. Moore, Judy Parks, Judy
Johnston, Judy Griffith
Board Members Absent:
Nancy Varljen
Staff Present:
Eric Lashley, Keith Hutchinson
Minutes
Regular Meeting
Chairperson Judy Parks called the meeting to order at 6:30 PM.
Approval of Minutes: Jackie Cuozzo moved and Jack Dixon seconded a motion that the minutes of the last
meeting be approved as distributed. The motion passed unanimously.
Formation of a City Arts Commission:
Eric Lashley introduced Keith Hutchinson, Public Information Officer for the City of Georgetown, and explained
that the two of them have been exploring the possibility of recommending the formation of another City
Council-appointed Board, a City Arts Commission. The purpose of such a commission would be to promote culture
and the arts in our city. The new library will have the opportunity to include public art, and it may be desirable for a
city-wide group to solicit and recommend art for this and other public buildings, as well as encouraging, sponsoring,
and promoting city-wide arts and cultural events. There are many existing arts activities and groups in Georgetown,
but there is a need for a central body to coordinate events and activities. Funding could come from city grants, grants
from the Texas Commission for the Arts, and corporate and private funding. The proposed commission may include
designated seats from existing groups such as the Palace Theater, GISD, SWU, etc. It is hoped that this commission
would serve a complimentary and supplementary function to other arts groups and local arts agencies. Eric and Keith
have been researching how other cities have structured thriving city-sponsored arts programs. They will make a
presentation this week to the City Manager and begin the process of exploring the feasibility of such an arts
commission. Keith Hutchinson plans to present this concept again to our Library Advisory Board and other City
Boards and Commissions in the next few months as this concept develops.
Director’s Report:
Eric Lashley reported on library statistics for the month of December and for the year of 2004. Circulation figures
continue to increase, especially computer usage figures. The library will be open on Sunday without interruption
until Easter.
The staff continues to weed old items in order to add new ones. The staff is considering how the move into the
new library might best be accomplished. There are professional library movers, but the cost will be approximately
$30,000. This method would insure all items are moved carefully and in order, which is an especially critical
problem. The library is being careful to weed properly so that no items are moved that will be weeded in the near
future. There are also plans for future increase in numbers of items in the new library. Plans are to have wide spaces
between aisles, so that new shelving can be in filled as needed.
The contract with the architect for the new library is nearing completion, and that process should go forward in a
timely manner.
Eric reported that the Friends and Foundation groups are forming a joint committee to raise funds for the new
library. They will meet on January 20. The Board asked Eric to invite someone from this group to our next meeting
to explain their plans.
Eric also reported that CTLS got enough votes to go forward as a non-profit entity.
The city budget process for the next fiscal year will begin soon. The Board will need to give consideration to input
for this process.
Update on Grants:
Eric reported that there is no news about the GISD Grant.
The Kresge Grant application has changed and the library will be completing these new forms soon. Eric is
working with the architect on planning for an eco-friendly building. This grant will fund this process of green
planning. The City is now in the process of scheduling removal and recycling of the existing structures on the new
library site.
Update on Georgetown Reads! Program:
Judy Parks reported that the Georgetown Reads! web page is now available. Currently you can read, print, and
download a packet of information about The Tortilla Curtain. Several groups are conducting discussion sessions on
this book, and they are listed on the web page as well.
Workshop with City Council: The Library Advisory Board will meet with the City Council on Monday, February
21, at 4:00 PM in the Council Chamber. The Friends and Foundation fund-raising group will also attend to present
plans and discuss guidelines for raising funds and naming rights associated with donations. The Board should work
with this group to present common needs, desires and concerns. The Board will have this topic on our February
meeting agenda.
Brainstorming Fund-raising ideas: Judy Parks led a discussion of possible ideas to raise funds for the new library.
The following ideas emerged as consensus of Board Members:
·Someone on the Board attend the Jan. 20 meeting of the Friends-Foundation Group to help monitor our
concerns and ideas. Judy Griffith and P.J. Moore will try to attend.
·Someone from the Friends-Foundation group will be invited come to our next Board meeting so that our
two entities can coordinate our priorities.
·At the February 21 meeting, both groups be represented, and both groups agree on priorities presented to
the council.
Friends Annual Book Sale: Judy Johnston explained that book collection barrels have been placed at 10 locations
around our city. Sorting and pricing will begin next week. The sale will be at the San Gabriel Community Center
May 12-15. Thursday, May 12, will be preview sale day for Friends members from 4-8 PM. Friday and Saturday,
May 13-14 will be open to the public from 9 AM – 6 PM. Sunday, May 15, from 12 – 5 PM will be bargain days for
discounts and bulk sales. The Friends are hoping to raise $15,000 for the library.
The next meeting will be on Monday, February 14, at 6:30 PM.
Adjournment: Danielle Plumer moved and Jackie Cuozzo seconded a motion that the meeting be adjourned. The
motion passed and the meeting was adjourned at 7:25 PM.
Respectfully submitted,
Judy Griffith, Secretary
Judy Parks, Chair
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, January 12, 2004
The Library Advisory Board will meet on Monday, January 12, 2004 at 06:30 PM in the Library Meeting
Room, located at 808 Martin Luther King, Jr., Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
NOTICE OF PUBLIC MEETING
AGENDA:
Consideration of :
1.Minutes of last meeting
2.Director’s Report
Monthly statistics
Employee activities
Upcoming events
Consideration of and possible action on the following:
3.Status of Bond Commission for new library – Eric Lashley
4.One Book Campaign – Eric Lashley
5.Date for Spring Workshop with City Council, considering dates of March 8, 9, 22, 23 –
Eric Lashley
6.Board contribution to January 24th meeting with Foundation, Friends, staff, City Council,
City Manager, and other interested library supporters—Judy Parks
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, January 12, 2004
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , January 12, 2004.
Board Members Present:
Ema Fielder, Georgene Richaud, Gerald Sensabaugh, Jackie Cuozzo, Judy Griffith, Judy Parks, Nancy
Varljen
Board Members Absent:
Zora Evans
Staff Present:
Eric Lashley
Minutes
Regular Meeting
Chairperson Judy Parks called the meeting to order at 6:30 PM.
Approval of Minutes: Georgene Richaud moved and Jackie Cuozzo seconded a motion to approve the
minutes of the last meeting as distributed. The motion passed unanimously.
Director’s Report: Eric Lashley reported that staff member Fran Fitzner was named library Employee
of the Year and was honored at the December employee luncheon. The redesigned library web page
went live in late December. Cataloging librarian Kate DePronio completed cataloging the backlog of
books that had built up over the past year. Volunteer Richard Miller has started computer classes, which
are well attended. There will be tax help in the library starting January 31. The Request for
Qualifications (RFQ) process for choosing an architect for the library is almost complete. Interviews will
begin next week and an architect will be chosen by January 27. There was a recent article in the
newspaper about the Advisory Board fall workshop with the City Council. Three work-study students
from Southwestern will begin January 20. A new reference intern has been hired with grant money. This
intern will work four days per week. Friends of the Library are collecting books for their annual Book
Sale.
Status of Bond Commission: The mayor and City Council members are scheduled to appoint this
commission in February.
One Book Campaign: The library is working with the Library Foundation, trying to get an author for a
special event.
Spring Workshop with City Council: Judy Griffith made a motion and Jerry Sensabaugh seconded, to
propose the date of March 22 for a workshop with the City Council, with March 23 as an alternate date.
The motion passed unanimously.
Plans for January 24 Meeting (Library Board, Library Foundation, Friends, City Council, City
Manager and Library Staff): The meeting will be at First United Methodist Church, in the Fellowship
Hall, on Saturday, January 24, 8-10 AM. It was suggested that Chair Judy Parks be spokesman for the
Board. Items to be discussed at the meeting will include Sunday hours for the library, the impact of
Proposition 13 on the proposed bond election, and other information pertaining to best use of the library
facility in our growing community.
The next Board meeting will be on February 9, 2004, at 6:30 PM.
Adjournment: Jerry Sensabaugh moved and Jackie Cuozzo seconded a motion to adjourn. The motion
passed and the meeting was adjourned at 7:15 PM.
Respectfully submitted,
Judy Griffith, Secretary