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HomeMy WebLinkAboutLAB_Agenda&Minutes_2007Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, December 10, 2007 The Library Advisory Board will meet on Monday, December 10, 2007 at 06:30 PM in the Library Conference Room, located at 402 W. 8th Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Stephanie S. Sorensen, Ruth Lawrence, Ruth Anne Mallory, Patti Jennings Moore, Marc Parrish, Linda Nix, Allison Dolan-Hanna Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of Library Board member, Ruth Lawrence – Linda Nix 2.Bookmobile project with GISD – Eric Lashley 3.Children’s Book Fair – Allison Dolan-Hanna 4.Technology Advisory Committee – Eric Lashley Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, December 10, 2007 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , December 10, 2007. Board Members Present: Linda Nix, Patti Jennings Moore, Ruth Anne Mallory, Ruth Lawrence, Allison Dolan-Hanna Board Members Absent: Marc Parrish, Stephanie S. Sorensen Staff Present: Eric Lashley, Library Director; Minutes Regular Meeting OTHERS IN ATTENDANCE: Judy Johnston, CTLS Lay Representative MINUTES: The meeting was called to order at 6:30 p.m. by Chair Linda Nix. Ruth Anne Mallory moved and Allison Dolan-Hannah seconded that the minutes for the November meeting be accepted. The motion passed unanimously. DIRECTOR'S REPORT: ·Circulation and patron visits are up from a year ago ·10,000 library cards have been distributed since last January ·A fire drill was held recently and will be done regularly from now on. When the alarm sounds, the doors to the upstairs wings shut automatically. People who are using the meeting rooms must take responsibility to evacuate the people in those rooms. Communication among the staff will be through walkie-talkies. If a handicapped person is on the second floor, a staff member must wait with them in a fire exit stairwell for firefighter rescue. ·The police department used the library one night last week to hold a drill regarding hostage taking and security ·Eric Lashley is to be on the Task Force for Transforming Texas Libraries, which advocates easy service for all patrons, such as immediately issuing library cards with a paperless application; going to a non-residential fee structure with only one kind of card; using the web more; and having greeters at the front of the library to direct patrons ·Computer classes have resumed ·The Friends of the Library gave $15,000 for library needs ·In March the Library will be featured by CTLS and AIA in a symposium in Austin on library architecture. Photographers were here last week from Texas Architecture magazine ·Leslie Bradley is doing the project of digitalizing the Heritage Society photos. They will be put in folder form and will be available online Board Member of the Month: The Board member of the month was Ruth Lawrence. She was introduced by Linda Nix. Book Mobile: Gretchen Pruett and Rosa Garcia are working with Gwen Davis of GISD on the bookmobile project. It is possible that the bookmobile may be ready by summer. Book Fair: Allison Dolan-Hannah reported progress on creating a book festival, possibly for the fall or spring of 2009. It will be for adults and children. There will be a committee meeting in January. Frank Campbell, a Barnes & Noble advisor, will be involved. Technology Advisory Committee: Eric Lashley reported that he is forming a Technology Advisory Committee, and he wants someone from the Library Advisory Board to sit on this committee. The committee will consider (1) replacing the ILS (Horizon automation system), which may cost $120,000; (2) public access computers and technology; (3) training computers; (4) website redesign; (5) meeting room technology; and (6) accountability, that is, determining who is in charge of what. Other committee members will include IT department staff and representatives of the Friends of the Library and the Library Foundation. Ruth Anne Mallory and Linda Nix volunteered to be the Library Advisory Board 's members. The first meeting is to be in January. A motion to adjourn was made by Ruth Anne Mallory. Ruth Lawrence seconded. The motion passed unanimously. Respectfully submitted, P.J. Moore, Acting Secretary Linda Nix, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, November 12, 2007 The Library Advisory Board will meet on Monday, November 12, 2007 at 06:30 PM in the Library Conference Room, located at 402 W. 8th Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Allison Dolan-Hanna, Stephanie S. Sorensen, Ruth Lawrence, Ruth Anne Mallory, Patti Jennings Moore, Marc Parrish, Linda Nix Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of Library Board member, P.J. Moore – Linda Nix 2.Introduction of Library staff member, Therese Fernandes – Eric Lashley 3.CTLS update – Judy Johnston 4.Georgetown Reads! – Richard Groves 5.Possible Children’s Book Festival – Allison Dolan-Hanna 6.Bookmobile project with GISD – Eric Lashley Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, November 12, 2007 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , November 12, 2007. Board Members Present: Linda Nix, Marc Parrish, Patti Jennings Moore, Ruth Anne Mallory, Ruth Lawrence Board Members Absent: Allison Dolan-Hanna, Stephanie S. Sorensen Staff Present: Eric Lashley, Library Director; Richard Groves, Adult Services Librarian; Therese Fernandes, Library Assistant Minutes Regular Meeting OTHERS IN ATTENDANCE: Judy Johnston (CTLS Lay Representative) MINUTES: The meeting was called to order by Linda Nix at 6:32 p.m. Ruth Anne Mallory moved that the minutes for October be accepted and the motion was seconded by Ruth Lawrence. The motion was passed unanimously. DIRECTOR’S REPORT: Director Lashley reported that last month’s circulation was up over the previous month and that through October 2007 the library had approximately 31,000 checkouts versus 28,923 at the same time in 2006. He also reported on the following activities and plans ·Some lighting fixtures in the building had been added. ·He attended the Ft. Worth meeting of the Texas Downtown Association. ·He participated in the Central Texas Library System workshop on October 23. ·The children’s Halloween program was well attended. ·Special windows in memory of Dixie Hanna have been designed and will be installed at a time to be determined. There will also be a special exhibit for Dixie at that time. ·200 people attended the Susan Wittig Albert author event held on November 9. ·Computer equipment has been installed in the classroom. ·Plans are being discussed for a bookmobile that would attempt to reach those children in the City that may not have access to the library. ·The director also handed out to board members a budget request that he prepared for The Friends of the Library, detailing the “immediate needs ($8,350)” and “needs that may be delayed ($23,550)”. He also distributed to each member of the board a 2008 Boards & Commissions application. Director Lashley introduced new library staff member Therese Fernandes. Ms. Fernandes explained her background and gave a description of her duties in the library. Staff member Richard Groves returned this month to inform the board of his activities in preparing for the Georgetown Reads project. He identified 40 books that will be evaluated. Most of these books will be non-fiction. Voting will take place in an event to be held in the spring of 2008. Judy Johnston gave a brief update of CTLS activities including fund-raising efforts. P.J. Moore continued the board member introductions by giving the members a brief biography. Ruth Lawrence will do the same in December. Ruth Anne Mallory moved that the November meeting be adjourned. P.J. Moore seconded the motion. The motion was carried unanimously and the board meeting was concluded at 7:33 p.m. Respectfully submitted, Marc Parrish, Secretary Linda Nix, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, October 8, 2007 The Library Advisory Board will meet on Monday, October 8, 2007 at 06:30 PM in the Library Classroom, located at 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Linda Nix, Marc Parrish, Patti Jennings Moore, Ruth Anne Mallory, Ruth Lawrence, Sissy Lego-Pederson, Stephanie S. Sorensen Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of Library Board member, Stephanie Sorensen – Linda Nix 2.Introduction of Library staff member, Suzette Davidson – Eric Lashley 3.CTLS update – Judy Johnston 4.Georgetown Reads! – Richard Groves 5.Bylaws Report – Eric Lashley 6.Library Budget for FY 07/08 – Eric Lashley 7.Possible Children’s Book Festival – Allison Dolan-Hanna cc: Sandra Lee Division Directors Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, October 8, 2007 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , October 8, 2007. Board Members Present: Allison Dolan-Hanna, Stephanie S. Sorensen, Ruth Lawrence, Patti Jennings Moore, Marc Parrish, Linda Nix Board Members Absent: Ruth Anne Mallory Staff Present: Eric P. Lashley, Library Director; Suzette Davidson, Reference Librarian; Richard Groves, Adult Services Librarian Minutes Regular Meeting OTHERS IN ATTENDANCE: Judy Johnston (CTLS Lay Representative) MINUTES: The meeting was called to order by Linda Nix at 6:32 p.m. P.J. Moore moved that the minutes for September be accepted and the motion was seconded by Ruth Lawrence. The motion was passed unanimously. DIRECTOR’S REPORT: Director Lashley reported that circulation was up 10% over last year, even with one month less than last year. . He also reported on the following areas of maintenance during inventory: ·Repainting of several rooms ·Linoleum in Children’s Room and coffee shop area replaced ·Several floor cracks repaired Director Lashley also reported that: ·He will be attending the Ft. Worth meeting of the Texas Downtown Association next week, at which the library building will be nominated for an award. He will also be participating in the Central Texas Library System workshop on October 23. ·A children’s Halloween program has been scheduled for the end of October. ·Friends of the Library held their annual meeting on September 20th. ·Library fundraiser at the Fish City Restaurant was successful. Director Lashley reported to the board that the Georgetown Advisory Board by-laws have been approved by the city council and he passed out the Financial Statement dated October 2007. Stephanie Sorensen continued the “board member introduction period” by giving the members a brief biography. Director Lashley introduced new staff member Suzette Davidson. Suzette explained her job as Reference Librarian. CTLS representative Judy Johnston gave an update on the activities of this organization and provided the following information: ·There were 67 workshops held for small Texas libraries in need ·Recommendation of staff members of the Texas State Library that Internet access be improved for small Texas libraries Library assistant Richard Groves returned this month to give a report on “Georgetown Reads” which included: ·Eight volunteers have signed up so far to support the program ·This group will come up with ideas to promote reading in the Georgetown community ·Fiction and non-fiction books will be considered with the intent to have the author attend the introduction of the works ·First meeting of the volunteers should be held at the end of October 2007 ·Events to start in the March to May 2008 time frame ·Books to be introduced will have to be available in hard back and soft back Board member Allison Dolan-Hanna gave a report on her efforts to possibly have a book festival and is now researching the availability of funding, including grants. She will give an update at the November 2007 board meeting. Member Allison Dolan-Hanna moved that the meeting be adjourned. Stephanie Sorensen seconded the motion. The motion was carried unanimously and the board meeting was concluded at 7:44 p.m. Respectfully submitted, Marc Parrish, Secretary Linda Nix, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, September 10, 2007 The Library Advisory Board will meet on Monday, September 10, 2007 at 06:30 PM in the Library Classroom, located at 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Linda Nix, Marc Parrish, Patti Jennings Moore, Ruth Anne Mallory, Ruth Lawrence, Sissy Lego-Pederson, Stephanie S. Sorensen Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of Library Board member, Stephanie Sorensen – Linda Nix 2.Introduction of Library staff member, Richard Groves – Eric Lashley 3.Facilities issues – Eric Lashley 4.Adult Programming – Richard Groves 5.Staff Uniforms – Eric Lashley 6.Library Budget for FY 07/08 – Eric Lashley Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, September 10, 2007 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , September 10, 2007. Board Members Present: Allison Dolan-Hanna, Marc Parrish, Linda Nix, Ruth Lawrence, Ruth Anne Mallory, Patti Jennings Moore Board Members Absent: Stephanie S. Sorensen Staff Present: Eric Lashley, Library Director; Richard Groves, Adult Services Librarian; Judy Johnston, CTLS Lay Representative Minutes Regular Meeting The meeting was called to order by Linda Nix at 6:30 p.m. Ruth Lawrence moved that the minutes for June be accepted and the motion was seconded by Ruth Anne Mallory. The motion was passed unanimously. DIRECTOR’S REPORT: Eric Lashley announced the passing of Dixie Hanna. Dixie, a city employee for twenty years and the only person on the library staff who had worked at all three City library buildings, died Tuesday night of a heart attack. Until a few years ago, when other staff members began selecting media materials, Dixie selected all of the adult books, audios, and videos that the library purchased. Dixie continued to work on her book orders until she left work yesterday. The Georgetown Public Library will be closed on Saturday morning to allow library staff to attend the memorial service for Dixie. He also advised the board members of upcoming events at the library. He also provided the following information: ·Library activities were up for August. ·On October 2nd Fish City Restaurant in Georgetown will donate 15% of sales to Friends of the Library. ·The Harry Potter Party on July 21st was heavily attended. ·Credit card usage started in June and is running about $1000 a month. ·The library budget, which includes an increase of $10,000 in the book budget and more money for staff training and supplies, has been approved by the City Council. The City budget also includes $250,000 to begin planning for improved downtown parking. ·Director Lashley introduced new staff member Richard Groves. Richard explained his duties and his background. ·Director Lashley advised the board that he had received a complaint from a patron about the cover of a book that was on a display shelf. He attempted to contact the patron about the matter but was unable to reach the person. He did, however, leave a message giving his decision that the book would remain on the shelf. ·Director Lashley described some of the recent building issues and how they will be corrected. They included: Air conditioning problems Paint for the classroom A/C duct sweating Flooring replacements ·Dixie Hanna’s family members asked the public to donate memorials to the library and the Director advised that the monies from the donations would possibly be used to install a stained glass window in the library ·The director discussed with the board his possible clothing standards for staff. Judy Johnston provided information on the activities of the CTLS. In a continuation of the monthly “board member introduction period,” Ruth Anne Mallory gave members a brief biography. Member Allison Dolan-Hanna moved that the September meeting be adjourned. P.J. Moore seconded the motion. The motion was carried unanimously at 7:52 p.m. Respectfully submitted, Marc Parrish, Secretary Linda Nix, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, June 11, 2007 The Library Advisory Board will meet on Monday, June 11, 2007 at 06:30 PM in the Library Classroom, located at 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Linda Nix, Marc Parrish, Patti Jennings Moore, Ruth Anne Mallory, Ruth Lawrence, Stephanie S. Sorensen, Allison Dolan-Hanna Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of Library Board member – Linda Nix 2.Report from Helen MacAskill, President of the Friends of the Library – Eric Lashley 3.2007-08 Budget – Eric Lashley 4.Library Meeting Rooms – Eric Lashley Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, June 11, 2007 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , June 11, 2007. Board Members Present: Allison Dolan-Hanna, Marc Parrish, Linda Nix, Stephanie S. Sorensen, Ruth Lawrence, Ruth Anne Mallory, Patti Jennings Moore Board Members Absent: None Staff Present: Eric Lashley, Library Director Minutes Regular Meeting MINUTES: The meeting was called to order by Linda Nix at 6:30 p.m. Allison Dolan-Hanna moved that the minutes for May be accepted and the motion was seconded by Stephanie Sorensen. The motion was passed unanimously. DIRECTOR’S REPORT: Eric Lashley advised the Board members of upcoming events at the library. He also provided the following information. ·The Director discussed the new library budget including the City’s action on providing $200,000 for a study of additional parking, positions for two more people and funding for library materials. ·Director Lashley distributed two brochures related to programs scheduled at the library. #1 “Sail Away with Books”, Georgetown Public Library Children’s Summer Reading program for the months of June and July 2007. #2 “Around the World in 80 Days”, Teen Summer Reading Program. The Director also passed out the following documents: #3 “Rules and Policies for Meeting Room Use” #4 “Georgetown Public Library Meeting Room Facilities” ·Director Lashley opened a discussion about the meeting/classroom areas and gave the members information related to the types of groups that are renting the public rooms and problems that he and his staff are experiencing. The discussion included room rates. He also advised the Board that the library will start accepting credit charges for rental fees, fines and losses. ·He said that beginning next week, the Palace Theater will be renting the classroom that the Advisory Board uses for kids’ programs. ·The director said that circulation was up approximately 7000 over May 2006. ·Volunteer hours are up ·Donations of books are up ·The entry counter at the library door had been repositioned and is functioning properly. President of the Library Advisory Board Linda Nix initiated a “board member introduction period” by giving attendees a brief description of her career, family, interests and hobbies. She will ask one member each month to provide similar information about themselves. INTRODUCTION OF HELEN MACASKILL OF THE FRIENDS OF THE LIBRARY: Ms. MacAskill gave a very extensive and informative presentation on the functions of the Friends, including their fund raising activities, distributions and membership. She explained in detail the cooperative endeavors of the library director and the Friends. She passed out to the attendees a “Friends of the Library Mission Statement” and a message from the Friends of the Library president. Member P.J. Moore moved that the June meeting be adjourned. Ruth Anne Mallory seconded the motion. The motion was carried unanimously at 7:40 p.m. Respectfully submitted, Marc Parrish, Secretary Linda Nix, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, May 14, 2007 The Library Advisory Board will meet on Monday, May 14, 2007 at 06:30 PM in the Library Classroom, located at 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Allison Dolan-Hanna, Stephanie S. Sorensen, Ruth Lawrence, Ruth Anne Mallory, Patti Jennings Moore, Marc Parrish, Linda Nix Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of Allison Dolan-Hanna, new Board member – Eric Lashley 2.Introduction of library staff member and his/her duties – Eric Lashley 3.Clarification of change to Sec. 2.9 of bylaws – Eric Lashley 4.Library parking – Eric Lashley, Linda Nix Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, May 14, 2007 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , May 14, 2007. Board Members Present: Linda Nix, Patti Jennings Moore, Ruth Anne Mallory, Allison Dolan-Hanna, Stephanie S. Sorensen Board Members Absent: Marc Parrish, Ruth Lawrence Staff Present: Eric Lashley, Library Director Minutes Regular Meeting OTHERS IN ATTENDANCE: Judy Johnston (CTLS Lay Representative) MINUTES: The meeting was called to order by Chair Linda Nix at 6:30 p.m. Stephanie Sorensen moved and P.J. Moore seconded acceptance of the minutes of the April meeting. The motion passed unanimously. DIRECTOR'S REPORT: Monthly Statistics: Statistics were up. The door counters for the official patron count were installed April 20, 2007 but it was discovered that they were positioned at too high a level to count children. Since children make up a large number of library visitors, the counters will be lowered as soon as possible. The patron counters are on the door of the coffee shop as well. Card registration is going up and will climb during the Summer Reading Program. The large, new recycle bin that is in the parking lot is getting a lot of use. It is a general collection point for white paper recycling and solves the library's problem of storing the used paper until it could be taken to a recycle bin. There is some possibility that Texas Disposal Systems is going to use the library as a test site to pick up plastic and glass. As of now that is not done at commercial locations. The Red Poppy Coffee Shop would be able to recycle the glass and plastic used there and the library's use of that service might inspire other businesses to do the same. The Friends' Second Hand Prose bookshop has expanded. The Hill Country Lecture Series, which recently featured Austin author Karen McInerney, was an enormous success attended by 180 guests. She was a humorous, interesting speaker and the scones, brownies and blueberry coffee cake recipes from her book translated deliciously into the real thing . Employee Activities: The library will be hiring two new positions soon. Positions for a Reference Librarian and a Public Services Librarian are to be filled. Upcoming Events: Kris Liem will speak at the library about her career as a film editor Wednesday, May 16, at 6:30 p.m. She is a three-time Emmy Award winner and has done much documentary film-making for PBS, the three major networks, HBO, A&E and the History Channel. On Thursday, May 17, 2007, the Williamson County Art Guild will open a show at the library. The Guild donated a portion of the cost of the art hanging system that is in use in the library. The Summer Reading Program begins June 1, 2007. Sara Hickman will be performing at the kick-off. The Rotary Club of Georgetown is giving the Library $5,000 for the program and will be a sponsor next year as well . Director Lashley showed the Board the new update of the library's web site. The slide show, a virtual tour throughout the Library, guided by four Peeps, was humorous and informational. The link is expected to be up by the end of this week. INTRODUCTION OF NEW BOARD MEMBER: Eric Lashley introduced, and the Board welcomed, Allison Dolan-Hanna. CLARIFICATION TO CHANGE SECTION 2.9 OF THE BY-LAWS: Eric Lashley reported that the City Attorney explained that the ordinance will stand as written. Ruth Anne Mallory then moved to accept Section 2.9 of the By-Laws as written. Stephanie Sorensen seconded. The motion passed unanimously. PARKING: Chair Linda Nix's letter regarding the parking problem around the library was sent to Mayor Gary Nelon. It is hoped, and expected, that a new parking facility funded by the County and the City will receive attention in the upcoming budget. OTHER BUSINESS: A new contract is being written for janitorial service for the Library for six days out of the week. New directional signage of many types will begin to show up in the Library soon to help patrons more easily find the places they are seeking in and around the Library . Ruth Anne Mallory moved to adjourn the meeting. Allison Dolan-Hanna seconded. The motion carried unanimously. Respectfully Submitted, P.J. Moore, Acting Secretary Linda Nix, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, April 9, 2007 The Library Advisory Board will meet on Monday, April 9, 2007 at 06:30 PM in the Library Classroom, located at 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Stephanie S. Sorensen, Ruth Lawrence, Ruth Anne Mallory, Patti Jennings Moore, Marc Parrish, Judy Johnston, Linda Nix Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of library staff member and his/her duties – Eric Lashley 2.Resignation of Anja Lippincott and election of new secretary – Linda Nix 3.Revision of bylaws – Eric Lashley, Ruth Lawrence 4.Library parking – Eric Lashley 5.Unattended children of ESL students – Eric Lashley cc: Sandra Lee Division Directors Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, April 9, 2007 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , April 9, 2007. Board Members Present: Linda Nix, Marc Parrish, Patti Jennings Moore, Ruth Lawrence, Stephanie S. Sorensen Board Members Absent: Ruth Anne Mallory Staff Present: Eric Lashley, Library Director; David Sharp, Library Assistant Minutes Regular Meeting OTHERS IN ATTENDANCE: Judy Johnston (CTLS Lay Representative) MINUTES The meeting was called to order by Chair Linda Nix at 6:30 p.m. Marc Parish moved and Patti Jennings Moore seconded acceptance of the minutes of the March meeting. The motion passed unanimously. DIRECTOR’S REPORT Monthly Statistics: The circulation and patron registrations continue to rise. The number of materials added to the collection continues to rise as well. Annual tea party was a success. Art hanging system has been delivered and should be installed soon. The Friends bookstore will be expanding this week. Employee Activities: The library has hired a new Children’s/Teen Librarian, Bethni King. Dixie Hannah was featured in the career section of the Austin American Statesman. Travis Cook has resigned as Library Assistant. The Library has two positions posted: Public Services Librarian and a Reference Librarian position. Upcoming events: Staff will be attending the Texas Library Association Conference in San Antonio April 11-13. The Friends of the Library will be holding an author event on Wednesday, May 2 at 1:00 p.m. with Karen MacInerney. INTRODUCTION OF LIBRARY STAFF MEMBER – DAVID SHARP David Sharp moved to Georgetown with his wife from Amarillo, TX. David has been working for the library for 2 months. He enjoys writing plays and is currently working on a play for the library. RESIGNATION OF ANJA LIPPINCOTT AND ELECTION OF NEW SECRETARY Patti Jennings Moore nominated and Ruth Lawrence seconded the motion to nominate Marc Parish as the new Secretary. The motion passed unanimously. REVISION OF BYLAWS After discussion of the changes that were prompted by the recent ordinances passed by the City Council that related to all City boards and commissions, Ruth Lawrence made a motion to make the following changes to the bylaws: Section 2.1 – change the membership to 7 members Section 4.3 – change the quorum to 4 members Section 2.4 – the section should read “The term of office for members shall be two (2) years, with a maximum of two consecutive terms allowable, with exceptions as provided in Ordinance 2007-16. Normal yearly appointments shall be made in February. Section 1.2B – the “s” shall be dropped in the word “challenges” in the second line Ruth’s motion was seconded by Stephanie S. Sorensen and passed unanimously. The change to section 2.9 was not approved. The board asked to have the section clarified and would vote on section 2.9 at the May meeting. LIBRARY PARKING Eric Lashley discussed the need for additional parking at the library. Parking is the most common complaint heard by the staff at the library. Eric Lashley informed the board that a parking garage is being discussed between the City and County. There are discussions to place a parking garage along side a new County administrative facility that would be located across 8th Street from the library. Patti Jennings Moore made the motion to have Chair Linda Nix draft a letter to the Mayor and Council endorsing a remedy to the parking situation at the library by means of a parking garage. The motion was seconded by Stephanie Sorensen and was passed unanimously. Linda Nix adjourned the meeting at 7:45 p.m.. Respectfully submitted, Eric P. Lashley, Acting Secretary Linda Nix, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, March 12, 2007 The Library Advisory Board will meet on Monday, March 12, 2007 at 06:30 PM in the Library Classroom, located at 402 W. 8th Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Anja Lippincott, Linda Nix, Marc Parrish, Patti Jennings Moore, Ruth Anne Mallory, Ruth Lawrence, Stephanie S. Sorensen Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of library staff member and his/her duties – Eric Lashley 2.Election of vice chair and secretary – Linda Nix 3.Report on Georgetown Reads! – Eric Lashley 4.Report on Capital Campaign – Eric Lashley Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, March 12, 2007 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , March 12, 2007. Board Members Present: Anja Lippincott, Linda Nix, Marc Parrish, Patti Jennings Moore, Ruth Anne Mallory, Ruth Lawrence, Stephanie S. Sorensen Board Members Absent: Staff Present: Eric Lashley, Library Director; Billy Cryer, Library Assistant Minutes Regular Meeting MINUTES The meeting was called to order by Chair Linda Nix at 6:30 p.m. Ruth Ann Mallory moved and Patti Jennings Moore seconded acceptance of the minutes of the February meeting. The motion passed unanimously. DIRECTORS REPORT Monthly Statistics: The circulation and library card registration were up compared to last year. The library is not able to count the visits, as there is no door count system in place yet. Tony Sansevero has not finished the mural art in the children’s room. The Texas History Room is still not finished, but Eric Lashley is hopeful that it will be done by the end of the week. The tax help offered four days per week is going well. The English as Second Language (ESL) is well received. The only issue concerning Eric Lashley and the staff is related to the unsupervised children from participating students. Employee Activities: Gretchen Pruett returned as assistant director. Bethni King, children’s librarian, and David Sharp, library assistant, joined the staff. There are two more open positions (public services librarian and reference librarian), which hopefully will be filled by mid-May or June. In addition to the evening cleaning crew, daytime custodian Georgina is now working at the library. Upcoming events: The annual Children’s Tea Party will be held during spring break. The library will be part of the Georgetown Red Poppy Festival this year. INTRODUCTION OF LIBRARY STAFF MEMBER – BILLY CRYER Austinite Billy Cryer came to the library from Georgetown’s Municipal Court. His duties include all basic public services. He is also an important asset as he speaks Spanish. Asked why he wanted to work at the library, he answered that the library feels like a haven for him. ELECTION OF VICE CHAIR AND SECRETARY Patti Jennings Moore nominated Stephanie S. Sorenson to serve as the new vice-chair. The vote was unanimous in favor of her election. Anja Lippincott volunteered to serve a second term as secretary of the Board. The vote was unanimous in favor of her election. REPORT ON GEORGETOWN READS! Around 100 people attended the program with Jack Pardee. A smaller group of interested people attended the third event, a panel discussion about the importance of football in a community, with Coach Blue, City Manager Paul Brandenburg and Southwestern professor Dr. Dan Hilliard. Eric Lashley asked Board members to join the Georgetown Reads! committee. Patti Jennings Moore and Stephanie S. Sorensen showed interest. Judy Johnston suggested asking bookstore owners to serve on the committee. REPORT ON CAPITAL CAMPAIGN Linda Walke reported to Eric Lashley that the Capital Campaign has received $220,000 in cash. There have been two major donations during the last couple of weeks – a check for $5,000 from Georgetown Healthcare Auxiliary and a check for $10,000 for the fountain. Rich Vosberg’s term as president of the Library Foundation ended, it is expected that Larry Franks will be the new president. Linda Nix adjourned the meeting at 7:30 p.m. Respectfully submitted, Anja Lippincott, Secretary Linda Nix, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, February 12, 2007 The Library Advisory Board will meet on Monday, February 12, 2007 at 06:30 PM in the Library Meeting Room, located at 808 Martin Luther King, Jr., Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Anja Lippincott, Judy Johnston, Linda Nix, Marc Parrish, Patti Jennings Moore, Ruth Lawrence, Ruth Anne Mallory, Sissy Lego-Pederson, Stephanie S. Sorensen Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM 1.Minutes of last meeting 2.Presentation by Finance Division about budget process for 2007-08 3.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1Presentation of check by Pedernales Electric Company 2Introduction of library staff member and his/her duties – Eric Lashley 3Report on Georgetown Reads! – Judy Parks 4Report on Capital Campaign – Eric Lashley 5Resignation and replacement of Judy Parks as CTLS Representative – Eric Lashley 6Thanks to retiring Board members – Eric Lashley Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, February 12, 2007 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , February 12, 2007. Board Members Present: Anja Lippincott, Judy Johnston, Linda Nix, Marc Parrish, Patti Jennings Moore, Ruth Anne Mallory, Ruth Lawrence, Stephanie S. Sorensen, Sissy Lego-Pederson Board Members Absent: None Staff Present: Eric Lashley, Library Director; Rachel Pattillo, Library Assistant Minutes Regular Meeting OTHERS IN ATTENDANCE: Thomas Castillo (Pedernales Electric), Jennifer Lange (Pedernales Electric), Judy Parks (CTLS Lay Representative) MINUTES: The meeting was called to order by Chair Judy Johnston at 6:30 p.m. Linda Nix moved and Ruth Ann Mallory seconded that the minutes of the December meeting be approved as distributed. The motion passed unanimously. PRESENTATION OF CHECK BY PEDERNALES ELECTRIC COMPANY Jennifer Lange and Thomas Castillo presented a check for $1000 to show how much the Pedernales Electric Company appreciates all efforts the library does for the community. Eric Lashley and Judy Johnston accepted the check. The library director and the board thanked Pedernales Electric for their support. PRESENTATION BY FINANCE DIVISON ABOUT BUDGET PROCESS FOR 2007-08 Eric Lashley handed out the “2007/08 Budget Process Memorandum” to all members of the board. He asked them to fill it out and to return it as soon as possible. The City Council will choose financial priorities from the results of the survey. DIRECTORS REPORT: The old library closed December 23, 2006. On January 3, 2007, the move started into the new library that was still under construction. All collection materials had been moved by January 12. During this period most of the furniture arrived, but there is still some furniture missing (Texas History Room, Young Adult area). Ruth Lawrence suggested having a special opening for the Texas History Room. The fundraiser party on January 13, 2007, was “a real blast” (Eric Lashley). Several bands and plentiful food ensured things went very well. The move of the Second-Hand Prose Bookstore (SHP) of the Friends of the Georgetown Public Library had to be pushed back due to an ice storm. The opening of the new library has been a big success. Even though the weather hindered parts of the ceremony, the citizen of Georgetown were eager to explore the new building. The bad weather did not allow several parts of the opening program to take place, e.g. a marching band and ceremonial book moving. Eric Lashley expressed a big thank you to the volunteers. On the opening day they helped to check-in and shelve around 5000 books. In return, patrons checked out over 3000 books. Since the opening there has been one power outage and one sewage problem. But the main complaint from patrons is the parking situation. Even though the new library has 89 parking spaces in the back of building and 30 in front, many patrons are not able to find a space. The parking spaces are not dedicated only for the library. So many merchants, employees of surrounding businesses and visitors to the Square use the parking area. The library is considering following options: (1) to let the City Council pass an ordinance or (2) to put up a sign or leave a note on the windshield of the car. A question of who would enforce the ordinance was brought up. Eric Lashley mentioned also that the City is considering a joint parking garage for four city facilities at the corner of Martin Luther King, Jr. Street and Eighth Street. The SHP is doing quite well. Eric answered Ruth Lawrence’s concern that the children’s books are too expensive: the Friends will make some adjustments in the future. The meeting rooms are very popular. Not only are organizations booking them, but also more people attend the events. There is still one issue Eric has to address with the contractors. The PA system for the two meeting rooms is not working the way it is intended. Instead of one system for both rooms, there are two separate systems. Additionally, the cleaning company is not able to keep up with the amount of work they face every day, nor are they available to set up meeting rooms for users. The library director will approach the City Council and argue for a full-time maintenance person. In summary, the move has been smooth and stressful at the same time, which shows in the hours the staff worked. The Library Advisory Board thanked Eric Lashley and his wonderful staff for their time and commitment. Billy Cryer (library assistant) and Rachael Pattillo (library assistant) joined the library staff. Gretchen Pruett, the library’s assistant director, resigned to become the director of the new Hutto Library. INTRODUCTION OF LIBRARY STAFF MEMBER Eric Lashley introduced Rachael Pattillo. The library assistant from Lubbock joined the staff almost a month ago. She assists the public on the circulation and reference desk. In addition to the job in the library, she studies art with a concentration on graphic art. After only a four-day training period she jumped right in on opening day and was surprised by the friendliness of the people and how busy the library was. REPORT ON GEORGETOWN READS! Carlton Stowers kicked off the 2007 Georgetown Reads! program on February 7, 2007. He spoke about the book “Where Dreams Die Hard”, his career and his other books. Eighty-five spectators enjoyed an entertaining evening. Hill Country Bookstore sold copies of his books, which he signed at the end of the event. REPORT ON CAPITAL CAMPAIGN Eric Lashley reported that donors have contacted the campaign in January after the sneak peek party and the opening. Even though checks still come in, the Library Foundation will wrap up the campaign soon. The “High 5” campaign of the Friends ended with the opening of the library. They collected over $22,000. RESIGNATION AND REPLACEMENT OF JUDY PARKS AS CTLS REPRESENTATIVE After ten years Judy Parks resigned as CTLS representative. In a letter she summarized all experiences and the task. The board and Eric Lashley thanked Judy Parks for her service. THANKS TO RETIRING BOARD MEMBERS Judy Johnston announced that Sissy Lego-Pederson and she would retire from the Library Advisory Board. Eric Lashley and the Board thanked both for serving on the board. Linda Nix made a motion to nominate Judy Johnston to become the new CTLS representative. Sissy Lego-Pederson second. The motion passed unanimously. Eric Lashley added that the City Council changed the by-laws for boards. Every board will now have only seven seats instead of nine. Ruth Ann Mallory made a motion to adjourn. Linda Nix seconded. The motion passed unanimously. Respectfully submitted, Anja Lippincott, Secretary Judy Johnston, Chair