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HomeMy WebLinkAboutLAB_Agenda&Minutes_2008Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, December 8, 2008 The Library Advisory Board will meet on Monday, December 8, 2008 at 06:30 PM in the Library Classroom, located at 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: David Ciambrone, Gerald Sensabaugh, Glenn Mautner, Linda Nix, Marisue Miller, Ruth Anne Mallory, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of Board member, Gerald Sensabaugh – Linda Nix 2.Introduction of staff member -- Eric Lashley 3.Update on Writer’s College – David Ciambrone 4.Report on CTLS Technology Conference – Judy Johnston 4.Review of Long-Range Plan – Eric Lashley 5.Public Hearing, Ethics Review Commission – Eric Lashley Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, December 8, 2008 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , December 8, 2008. Board Members Present: David Ciambrone, Gerald Sensabaugh, Glenn Mautner, Linda Nix, Marisue Miller, Ruth Anne Mallory, Shana Forte Nichols Board Members Absent: Staff Present: Eric Lashley, Library Director; Linda Nolte, Library Assistant-Temp on Call Minutes Regular Meeting OTHERS IN ATTENDENCE: Judy Johnston (CTLS Lay Representative) MINUTES: The meeting was called to order by Chair Linda Nix at 6:30 PM. Gerald Sensabaugh noted a few typographical errors in the minutes. The errors were corrected and Gerald made the motion to accept the minutes as corrected and Marisue Miller seconded the motion. The motion passed unanimously. DIRECTOR’S REPORT: Director Lashley reported that circulation was up for the month of November, but the attendance was slightly down. Eric reported that the Friends of the Library’s author event featuring Joe Nick Patoski was very successful with over 100 in attendance. Eric reminded the Board that the Friends will be having a book sale on January 23-24 in the Community Rooms. Gerald asked why the Friends were having a big book sale, since it was stated in the past that with the Second Hand Prose used book store, the Friends didn’t feel the need to have an annual large book sale. Eric informed the Board that due to a large weeding project by library staff members, Second Hand Prose would be unable to handle the volume of withdrawals. Therefore, it was decided to have one large sale to dispense the large volume of books in a short period of time. Eric noted the success of the new Music! Live @ the Library program. He also reminded the Board members to vote for the best gingerbread houses. Eric informed the Board that a number of walls would be repainted in the Library due to normal wear and tear in a public building. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Introduction of Board Member, Gerald Sensabaugh: Gerald is a graduate of Southern Methodist University and did post-graduate work at the University of Minnesota*. Gerald was a career officer in the United States Air Force and was stationed all over the world. After retiring from the Air Force, he worked as a consultant. He and his wife Betty Ann * moved to Georgetown in 1992. Gerald became involved as a volunteer with a number of organizations including: the Caring Place, the Police Department’s Citizens Advisory organization, the Library Advisory Board, the Citizen Bond Committee, the Ethics Commission, Georgetown Visitor Center, and income tax assistance. (*corrected by Mr. Sensabaugh at the 1-12-09 Library Board meeting.) Introduction of Staff Member, Linda Nolte: Linda is a Library Assistant – Temp/On Call. Linda has lived in Georgetown for 3 years. Before coming to Georgetown, Linda worked at the Carrollton Public Library in Carrollton, TX. She enjoys working part-time and enjoys working in a new library. Update on Writer’s College, David Ciambrone: David reported that the Writer’s College has gone extremely well. Organizers did have a misstep when they failed to assign an author for the session entitled, “Author in Residence”. The session would allow students a chance to ask questions of an author one-on-one. A number of people asked about this session, but no author was available for assistance. Report on CTLS Technology Conference, Judy Johnston: Judy reported on the Exploring Technology Conference held at our library on November 14. Judy stated that the conference was well attended and that attendees learned about technology trends in libraries, social networking, gaming software, and the 23 Things program. The classroom was converted into a technology petting zoo in which participants could test a number of web sites, programs, and software. Review of the Long-Range Plan, Eric Lashley: Eric distributed the latest version of the Long-Range Plan. Gerald had a number of comments and questions. After much discussion from Board members, Eric made numerous notes and will be sending out a revised draft of the Long-Range Plan prior to the January meeting. The Board plans on approving the plan at the January meeting. Public Hearing, Ethics Review Commission: Eric reported that the City Secretary asked the all Advisory Boards be notified of potential changes to the City’s Ethics Ordinance. Board members are encouraged to participate. Chair Linda Nix adjourned the meeting at 8:05 PM. Respectfully submitted, Shana Nichols, SecretaryLinda Nix, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, November 10, 2008 The Library Advisory Board will meet on Monday, November 10, 2008 at 06:30 PM in the Library Classroom, located at 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: David Ciambrone, Gerald Sensabaugh, Glenn Mautner, Linda Nix, Marisue Miller, Ruth Anne Mallory, Shana Fork Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of Board member, Glenn Mautner – Linda Nix 2.Introduction of staff member -- Eric Lashley 3.Report on Technology Advisory Committee – Ruth Ann Mallory 4.Update on Writer’s College – David Ciambrone 5.Information about collecting library fines and sources of library funds, i.e., grants – Eric Lashley 6.Report on updating Long-Range Plan – Eric Lashley Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, November 10, 2008 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , November 10, 2008. Board Members Present: David Ciambrone, Glenn Mautner, Linda Nix, Marisue Miller, Ruth Anne Mallory, Shana Forte Nichols Board Members Absent: Gerald Sensabaugh Staff Present: Eric Lashley, Library Director Minutes Regular Meeting OTHERS IN ATTENDENCE: Judy Johnston (CTLS Lay Representative) MINUTES: The meeting was called to order by Chair Linda Nix at 6:30 PM. Because there were no comments concerning the October minutes, they were approved as distributed. DIRECTOR’S REPORT: Director Lashley reported that circulation was up by almost 8,000 for the month of October. Eric mentioned an article that appeared in the Williamson County Sun regarding possible City budget cuts and explained that cuts to service hours would only come if the City faced Tier 2 cuts. Eric also read an article by Linda Scarbrough asking for the City not to reduce hours at the library or recreation center. Eric reported that the self-check stations were fully functional as of November 4. The Library is currently doing approximately 25% of check-outs by self-check. With Apollo the staff time for notifying people about materials on hold has dropped to almost zero phone calls or e-mails per day. Eric reported that the library had received a $14,066 Loan Star Libraries grant from the Texas State Library and Archives in October. He emphasized that this is the only direct funding the library receives from the State of Texas. The Music Live! @ the Library program has started off with a bang. Rosa Garcia is booking numerous musical acts for the holiday season. As always, our Halloween party was a great success. Eric asked the board to recommend new board members for next year. Both Linda Nix and Ruth Anne will be leaving the board. Jerry Sensabaugh can renew for one more term. Eric invited the board to attend the staff’s Thanksgiving Lunch at noon on November 19. Eric and Judy Johnston announced the Library would be hosting a CTLS – Technology Conference this Friday and that the next Friends’ author, Joe Nick Patoski, will be at the library on November 21. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Introduction of Board Member, Glenn Mautner: Glenn retired in 2007. He and his wife moved to Georgetown from a suburb of Chicago. Glenn first visited Georgetown in 1966 when he was serving in the Army. Glen had a very diverse professional life. He worked as a teamster, sheet metal worker, a human resources administrator, as well as an adjunct professor teaching human resources. Glenn was elected to the Brookfield, IL Public Library Board. The Brookfield Public Library had taxing authority and required board members to be elected. Glenn was surprised to see the differences between the board in Brookfield and Georgetown. Report on Technology Advisory Committee, Ruth Anne Mallory: Ruth Anne reported that when the committee met on October 23 Eric demonstrated the new Apollo system and discussed some of the bugs that needed to be worked out. Ruth Anne then discussed the arrangement of the technology plan that must be filed with the State Library in order for the library to receive federal or Bill and Melinda Gates Foundation grants. The final technology plan will come to the Library Advisory Board for approval. Update on Writer’s College, David Ciambrone: David reported that the classes have done better than expected. David said they have learned a lot and will make adjustments during the next course offerings. Financially, it has been very successful for the library. Information about collecting library fines and sources of library funds, i.e., grants, Eric Lashley: Eric reported that the library’s fines and fees are not set by City Ordinance. This gives the library flexibility to change fees and fines quickly instead of going to Council for approval of any small changes. Eric reported that in the past, the library had used a collection agency and it caused customer service issues and was abandoned. Eric mentioned that the library has received many grants throughout the years, but has not gone after many grants in recent years due to workload of staff. Report on updating Long-Range Plan, Eric Lashley: Eric reported that the subcommittee, composed of Linda Nix, David Ciambrone, and Glenn Mautner, met on October 24, 2008. Eric passed out a new draft of the Long-Range plan that included a benefit for each objective and the staff position responsible for implementation of the item. The subcommittee also recommended adding costs and using charts or graphs to illustrate when the objectives would be accomplished. The subcommittee also recommended the plan be more specific in terms of listing organizations or other nonprofits listed in the plan. David announced an idea to create a compilation of continuing education courses that could be modeled after the Writer’s College in which the instructor and library share the fees for the classes. David distributed a list of potential classes. Shana suggested the program be titled Georgetown Learns . David is looking for volunteers to serve on a steering committee to draft a list of courses and teachers. Eric will continue working on the draft, make additions, and submit the draft to the board in December. The subcommittee will meet with Eric on November 21. Chair Linda Nix adjourned the meeting at 7:45 PM. Respectfully submitted, Shana Nichols, SecretaryLinda Nix, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, October 13, 2008 The Library Advisory Board will meet on Monday, October 13, 2008 at 06:30 PM in the Library Classroom, located at 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: David Ciambrone, Gerald Sensabaugh, Glenn Mautner, Linda Nix, Marisue Miller, Ruth Anne Mallory, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of Board member, David Ciambrone – Linda Nix 2.Introduction of staff member -- Eric Lashley 3.Update on Writer’s College – David Ciambrone 4.Update on migration to Apollo automation system – Eric Lashley 5.Update on Long-Range Plan – Eric Lashley 6.Changing day and time of monthly meeting – Linda Nix Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, October 13, 2008 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , October 13, 2008. Board Members Present: David Ciambrone, Gerald Sensabaugh, Glenn Mautner, Linda Nix, Marisue Miller, Ruth Anne Mallory, Shana Forte Nichols Board Members Absent: Staff Present: Eric Lashley, Library Director Minutes Regular Meeting Others Present: Judy Johnston, CTLS Lay Representative The meeting was called to order by Chair Linda Nix at 6:10 PM. Because there were no comments concerning the September minutes, they were approved as distributed. DIRECTOR’S REPORT: Director Lashley distributed patron comments from September and discussed some of the issues raised. Eric reported that September was the end of the Library’s fiscal year and our yearly circulation figures were up over the previous year. Last year circulation was 431,294 items checked out. The previous year was 386,948. Attendance was at 304,799. Volunteer hours equaled 9,858. The Library added over 14,700 items and withdrew over 10,500 items. Internet usage was approximately 89,000 log-ins. Eric reported that Gretchen Pruett had resigned to become the Director of the New Braunfels Public Library. Robert Barber and Therese Fernandes attended a paraprofessional conference in Columbus, Ohio in late September paid for by the Friends of the Library. Judy Johnston and Eric attended a CTLS (Central Texas Library System) membership meeting in Taylor, TX on September 26. Upcoming events include a meeting of the Library’s Technology Advisory Committee on October 23 rd, the Library will be receiving 29 new computers in the next few weeks, and the Library’s new Music! Live @ the Library series began October 12 and will continue in November. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Introduction of Board Member: David Ciambrone introduced himself to the board. David moved to Georgetown from California. He has a daughter and grandchildren who live in Austin. He had a very diverse occupational life working as a police officer, defense contractor, college professor, chemical engineer, and member of the Resolution Trust Corporation. He is an author of mysteries and nonfiction. He currently serves as the President of the San Gabriel Writer’s League and will be the President of the Writer’s League of Texas. He joined the Library Advisory Board to serve the Library and help created a partnership between the Library and local authors. A product of this is the new Writer’s College program. Update on Writer’s College: David reported that the first classes have been very successful. The College has already given over $550.00 to the Library. David also reported that the San Gabriel Writer’s League has given a grant to the Library for children’s and teen materials of approximately $2,100.00. Update on migration to Apollo automation system – Eric reported that the new Apollo system went live on October 1. The staff has been working through a number of bugs concerning the reserves and the family cards, but overall we are able to function well and the system should continue to improve. Eric stated that he had better response from Xan Charbonnet, owner of Biblionix, than he received in years with the previous vendor, Horizon. Ruth Anne noted she likes a number of the features in the new catalog. Update on Long-Range Plan – Linda asked for volunteers to sit on a sub-committee to work on a new draft for a Long-Range Plan. David Ciambrone, Glenn Mautner, and Linda Nix volunteered to serve on the committee and will meet on Friday, October 24 at 1:00 PM at the Library. Changing day and time of monthly meeting – Linda stated that there had been previous discussions concerning the moving of the monthly meeting. After a brief discussion, the board decided not to change the meeting day or time. Chairperson Linda Nix adjourned the meeting at 7:10 PM. Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Wednesday, September 10, 2008 The Library Advisory Board will meet on Wednesday, September 10, 2008 at 06:00 PM in the Library Classroom, located at 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: David Ciambrone, Gerald Sensabaugh, Glenn Mautner, Linda Nix, Marisue Miller, Ruth Anne Mallory, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:00 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of Board member, David Ciambrone – Linda Nix 2.Introduction of staff member, Rosa Garcia -- Eric Lashley 3.Report on children’s summer reading program – Rosa Garcia 3.Report on Hill Country Book Festival – Rosa Garcia 4.Update on migration to Apollo automation system – Eric Lashley 5.Update on Writers’ College – David Ciambrone 6.Update on tool-lending library – Eric Lashley 7.Update on Long-Range Plan – Eric Lashley 8.Changing day and time of monthly meeting – Linda Nix Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Wednesday, September 10, 2008 The Library Advisory Board of the City of Georgetown, Texas, met on Wednesday , September 10, 2008. Board Members Present: Linda Nix, Marisue Miller, Ruth Anne Mallory, Shana Forte Nichols Board Members Absent: David Ciambrone, Gerald Sensabaugh, Glenn Mautner Staff Present: Eric P. Lashley, Library Director; Rosa Garcia, Children's Services Coordinator Minutes Regular Meeting OTHERS IN ATTENDENCE: Judy Johnston (CTLS Lay Representative) MINUTES: The meeting was called to order by Linda Nix – Chair at 6:10 PM. Because there were no comments concerning the August minutes, they were approved as distributed. DIRECTOR’S REPORT: Director Lashley reported that circulation was up for the month of August, but attendance was slightly down. Eric reported that the Library had informed the Covenant Life Church that they would not be allowed to use the Library’s meeting rooms after December 2008 due to violations of the meeting room policies. The August 16th program entitled Personal Reflections on Desegregation in Georgetown was attended by approximately 100 patrons. The program was recorded and will be shown on local access Channel 10. Eric reported that Gretchen Pruett, Assistant Library Director, has resigned to take the Library Director position in New Braunfels, TX. Gretchen’s last day will be September 26, 2008. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Introduction of Staff Member: Rosa Garcia, Children’s Services Coordinator introduced herself to the board. Rosa grew up in Puerto Rico. Her husband was in the military and she lived all over the world. Rosa and her family moved to Georgetown 16 years ago when her husband was assigned to Fort Hood. The first week Rosa was in Georgetown, she walked by the City offices and noticed their was a posting for a Children’s Librarian. Rosa applied, was hired and started what she thought would be a short-term job. She said she has seen a number of changes in her last 16 years but, still enjoys coming to work. She is a grandmother of three and is looking forward to retirement to spend more time with her grandchildren. Report on Children’s Summer Reading Program: Rosa reported that she had a very successful Summer Reading Program. Rosa passed around photos of some of the events. Report on the Hill Country Book Festival: Rosa passed out a poster for the Hill Country Book Festival that will be held here at the Library October 11, 2008. She is excited about the upcoming festival, but doesn’t know how well it may be attended. The committee hopes to make this an annual event. Update on migration to Apollo automation system: Eric reported that the migration of data has been successful and that the staff has been training on how to use the new system. Volunteers will have the opportunity to be trained the week of September 29-October 3, when the library is closed. Update on Writers’ College: Since David was unable to attend the board meeting, Eric reported that the first class of the Writers’ College was attended by approximately 55 students. Eric reported that most of the classes have students signed up and the Williamson County Sun did a great job of publicizing the college. Update on tool-lending library: Eric reported that he had spoken with Robbie Wyler, Historic District Planner, and it was determined that any tool shed located behind the Library would not need approval by the City’s Historic Architecture Review Committee. Update on Long-Range Plan: Eric handed out copies of the current Long-Range Plan. The board discussed waiting until next month to decide how they wanted to proceed with updating the current plan. Changing day and time of monthly meeting: Linda asked the attending board members to consider dates and times that maybe more convenient. Eric noted that the meetings were generally held in the evenings due to some board members’ employment. Linda decided to wait until the October meeting, with all members in attendance, to discuss any possible changes. Chairperson Linda Nix adjourned the meeting at 7:05 PM. Respectfully submitted, Shana Nichols, SecretaryLinda Nix, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, August 11, 2008 The Library Advisory Board will meet on Monday, August 11, 2008 at 06:30 PM in the Library Classroom, located at 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: David Ciambrone, Gerald Sensabaugh, Glenn Mautner, Linda Nix, Marisue Miller, Ruth Anne Mallory, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of Board member, Marisue Miller – Linda Nix 2.Introduction of staff member -- Eric Lashley 3.Report on migration to Apollo automation system – Eric Lashley 4.Update on Writers’ College – David Ciambrone 5.Information concerning tool-lending library – Eric Lashley cc: Sandra Lee Division Directors Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, August 11, 2008 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , August 11, 2008. Board Members Present: David Ciambrone, Gerald Sensabaugh, Glenn Mautner, Linda Nix, Marisue Miller, Shana Fork Nichols Board Members Absent: Ruth Anne Mallory Staff Present: Eric Lashley, Library Director; Billy Cryer, Library Assistant Minutes Regular Meeting OTHERS IN ATTENDENCE: Judy Johnston (CTLS Lay Representative) MINUTES: The meeting was called to order by Chair Linda Nix at 6:30 PM. Because there were no comments concerning the June minutes, the minutes were approved as distributed. DIRECTOR’S REPORT: Director Lashley reported that circulation was slightly up for the summer of 2008. He also pointed out that the Internet usage was high; 9,603 in June and 9,235 in July. Eric mentioned an article Sue Miller had given him concerning Austin Public Library’s budget cuts as well as an increase in usage in Austin libraries due to an economic downturn. Eric noted the staff had noticed an increase in patrons using the computers for resumes and job searches. Eric reported that on July 23rd, bestselling author Christopher Reich spoke at the library to an audience of approximately 45 patrons. That day Mr. Reich’s book, Rules of Deception , hit the New York Times bestseller list at number three . Eric mentioned the Dell Foundation’s gift of 44 flat-panel monitors. It was announced that local artist, Kendall Young, currently has a display in the library and the proceeds of the sale of any of the pieces of art will go to the library. Eric reported that he had attended the American Library Association’s Annual Conference in Anaheim, California. He said he had gotten a lot of good information from the conference and one idea in particular is a peer on peer staff recognition program. The Georgetown Heritage Society photo collection is now available on the library’s website. Upcoming events: Eric will be attending a CTLS long range planning retreat in New Braunfels on August 14 and 15. The Hill Country Book Festival will be held at the library on Saturday, October 11. Person Reflections on Desegregation in Georgetown, a panel discussion, which will include Paulette Taylor, Birdie Shanklin, Harvey Miller, Dr. Douglas Benold, and Dr. Norman Spellman will be held Saturday, August 16 at 2:00 p.m. at the library. Eric read and responded to the July patron comments. The September Board meeting conflicts with a Writer’s College meeting that Eric and Dave Ciambrone should attend. The group agreed to move the September meeting to Wednesday, September 10, and to test meeting at 6:00 p.m. instead of 6:30. The September agenda will include an item about consideration of permanently changing the meeting hour. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Introduction of staff member - Billy Cryer, Library Assistant, was introduced to the board. Billy grew-up in the Austin area. He is a fluent Spanish speaker. Billy enjoys helping write the library’s Baffle the Bookworm column. Billy helped create the Peeps Library Tour that is currently on the library’s web site. Billy is applying to the University of Texas School of Information in hopes of getting a Master’s Degree in Information Science. Introduction of Board member - Sue Miller introduced herself to the board. Sue is a long-time Texan, originally from Victoria. She married her husband Clark, who had a career in the Air Force, and lived all over the country and throughout the world. Sue and Clark always volunteered at libraries wherever they lived. After Clark retired from the Air Force, he worked in Austin for the State. Sue worked 12 years in the library at Austin High. Sue and Clark lived a number of years in Goliad, where they were involved with the library and the restoration of the historic County Courthouse. Sue has volunteered with the library ever since she moved to Georgetown and loves libraries. Report on migration to Apollo automation system – Eric reported that the library hired Alpha-G, a consulting firm, to extract the data from the library’s current Horizon system. The data was extracted in July and transferred to Biblionix. Biblionix is currently placing the data in the Apollo database. Staff soon should be able to test the library’s patron and bibliographic databases in the Apollo system. Update on Writer’s College – David Ciambrone announced that the San Gabriel Writers’ League committee has finalized the course offerings and that the new revised course list with dates and times will be available soon on the library’s website. The cost of the courses will be $20 for single session classes and $30 for multi-session classes. David said the Writers’ League has contacted local newspapers as well as Suddenlink to advertise the classes. Information concerning the tool-lending library – Eric announced the goal is to have a tool library established by November 1. He noted that he had gotten a number of calls from the public when the Williamson County Sun published a second article concerning the tool library. Chairperson Linda Nix adjourned the meeting at 7:45 PM. Respectfully submitted, Shana Nichols, SecretaryLinda Nix, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, June 9, 2008 The Library Advisory Board will meet on Monday, June 9, 2008 at 06:30 PM in the Library Classroom, located at 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: David Ciambrone, Gerald Sensabaugh, Glenn Mautner, Linda Nix, Marisue Miller, Ruth Anne Mallory, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of Board member, Shana Forte Nichols – Linda Nix 2.Introduction of staff member —Eric Lashley 3.Update on the Biblionix Apollo library automation system – Eric Lashley 4.Update on Bookmobile – Eric Lashley 5.Update on local authors’ project – David Ciambrone Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, June 9, 2008 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , June 9, 2008. Board Members Present: David Ciambrone, Gerald Sensabaugh, Glenn Mautner, Linda Nix, Marisue Miller, Ruth Anne Mallory, Shana Forte Nichols Board Members Absent: Staff Present: Eric Lashley, Library Director; Hannah Moore, Library Assistant Minutes Regular Meeting OTHERS IN ATTENDENCE: Judy Johnston (CTLS Lay Representative) MINUTES: The meeting was called to order by Chair Linda Nix at 6:32 PM. Because there were no comments concerning the May minutes, the minutes were approved as distributed. DIRECTOR’S REPORT: Director Lashley reported that circulation was down for the month of May due to the delay in the Summer Reading kick-off, which is normally scheduled in May, but was moved to June 1. He also pointed out that the library is now tracking meeting room usage. Eric reported that the Texas Society of Sculptors was currently having an exhibit through June 29. A reception will be held Sunday, June 7, 2008 and a sculpture demonstration will be held Saturday, June 21 at 1:00 PM. The library is fully staffed for the first time since the new library was open in January 2007. Eric reported that the letter Linda Nix wrote to the City Manager concerning the library’s budget requests helped secure some budget increases in the City Manager’s proposed budget for next fiscal year. Eric has received many calls from patrons wanting to help with the tool library by donating tools and volunteering to help with the project. He reported that he received a call from Almighty Rentals about assisting with the project. The summer reading program kicked-off on June 1. The library is attempting to have all of the children register and monitor their reading on-line this year. It was announced that Stephen Saylor will be speaking at the library on Wednesday, June 11 at 7:00 PM to discuss his book, “A Twist At The End ”, which was this year’s Georgetown Reads! selection. With the help of the Friends of the Library, library staff have met and gained cooperation with the staff of GISD to obtain the Accelerated Reader lists from the schools. It was determined that the library had the majority of the titles on the list and Rosa Garcia has ordered the titles that we were lacking. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Shana Nichols introduced herself to the board. Shana told the board that her name rhymes with banana and that she was often called “Shana Banana”. Shana grew up in a small town in Texas. She moved to Austin to attend the University of Texas. She worked 14 years for the City of Austin and now works for Computer Science Corporation in Austin. She has lived 10 years in Georgetown. She became interested in joining the library board because she is a big reader and she wanted to get more involved with her community. Hannah Moore was introduced to the board. Hannah is a native of Georgetown. She became a patron of the library as a small child. She volunteered at the library as a teenager. She worked briefly as a temp/on call before being hired full time as a library assistant in December 2007. Her responsibilities include working at the circulation desk, organizing the donated magazines, and assisting with the donated books. Eric reported that the library is moving forward with moving from the current Horizon automated system to Biblionix. The library will be hiring a firm, Alpha-G, to help with the migration of information from one system to the other. Eric reported that the bookmobile is on hold until the paperwork required by the school system is signed by the Superintendent. The library is ready to assist whenever the final decision is made by the Superintendent of GISD. David Ciambrone announced the library staff and a committee from the San Gabriel Writer’s League have met and the first class will be offered September 8. A publicity campaign will begin shortly to advertise the classes and we will make every attempt to get coverage in the Williamson County Sun . It was decided that the board would not meet in July, but would meet in August. Chairperson Linda Nix adjourned the meeting at 7:24 PM. Respectfully submitted, Shana Nichols, Secretary Linda Nix, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, May 12, 2008 The Library Advisory Board will meet on Monday, May 12, 2008 at 06:30 PM in the Library Classroom, located at 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Linda Nix, Ruth Anne Mallory, David Ciambrone, Gerald Sensabaugh, Glenn Mautner, Marisue Miller, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of Board member, Ruth Ann Mallory – Linda Nix 2.Introduction of staff member —Eric Lashley 3.Report on Library Technology Advisory Committee – Ruth Ann Mallory and Linda Nix 4.Update on Bookmobile – Eric Lashley 5.Update on library’s relationship with local authors – David Ciambrone 6.Information about children’s and teen’s summer reading programs – Eric Lashley 7.Information concerning the possibility of a tool-lending library – Eric Lashley Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, May 12, 2008 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , May 12, 2008. Board Members Present: David Ciambrone, Gerald Sensabaugh, Glenn Mautner, Linda Nix, Ruth Anne Mallory, Shana Forte Nichols Board Members Absent: Marisue Miller Staff Present: Eric Lashley, Library Director; Suzette Davidson, Reference Librarian Minutes Regular Meeting OTHERS IN ATTENDENCE: Judy Johnston (CTLS Lay Representative) MINUTES: The meeting was called to order by Chair Linda Nix at 6:30 PM. Because there were no comments concerning the April minutes, the minutes were approved as distributed. DIRECTOR’S REPORT: Director Lashley reported that circulation was slightly up for the month of April. He also pointed out that the library is now tracking meeting room usage. Volunteer hours were also dramatically up for the month of April. A greeter desk has been installed in the lobby to help direct patrons to areas of the library and to assist meeting room users. Richard Groves organized an Earth Day event on April 22 that received good response from the community. Eric reported that the new Cataloging Librarian, Laura Evans, will begin work on May 19th. Eric shared the comments patrons have been leaving for the staff and this will be a new feature in the Director’s Report each month . CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Ruth Anne Mallory introduced herself to the board. She talked about her education and career as a teacher in Emporia, Kansas. Ruth Anne and her second husband decided to move to the Sun City development to get away from the cold. She still has family in Kansas and travels often to see them. She is a big reader and was glad to have the opportunity to serve on the Library Advisory Board. Suzette Davidson was introduced to the board. Suzette retired from the Army in 2000 and decided to move to the Sun City development here in Georgetown. Suzette is from a military family that lived all over the world. Her son is currently serving in the military in Kansas. Suzette’s dream was to become a librarian and shortly after moving to Georgetown, she began graduate school in Library Science at the University of Texas. Suzette is currently the library’s Reference Librarian, responsible for the reference collection, the Baffle the Bookworm column in the Williamson County Sun, and the purchasing of many of the nonfiction collections. Ruth Ann Mallory and Linda Nix reported to the board the latest meeting of the Library Technology Advisory Committee. The Library Technology Advisory Committee met with Xan Charbonnet of Biblionix, Inc. on April 23, 2008. The library is considering moving from the Horizon Integrated Library System (ILS) to the Apollo ILS – produced by Biblionix. Both Ruth Anne and Linda were very impressed by the options that patrons can use in the new system. They were also impressed by Xan Charbonnet. They were concerned that because the company consisted of only two employees, there may be a danger in going with Apollo and something unforeseen happening to an employee. Eric reported that he and Gretchen Pruett and Sally Bernier visited the Westbank Community Library in Westlake Hills and were very impressed by the Apollo system. Director Lashley reported that there are still plans to do a bookmobile with the school district this summer. David Ciambrone reported to the board that Director Lashley attended the May 1 meeting of the San Gabriel Writers’ League. The San Gabriel Writers’ League has formed a committee to look into ways to improve the relationship between the library and local authors. David reported that the group has drafted a plan and he distributed the status of the plan to the board (see attachment). Eric reported that the library would be creating a local author link on our web site and a local authors shelving area within the library to help promote local authors. Director Lashley distributed the calendar of events for the children’s and teens’ summer reading programs. Director Lashley provided information concerning the possibility of a tool-lending library. Eric was interviewed by the Chisholm Trail Community Foundation for their newsletter in April. In that interview , Eric was asked what program or projects are you considering that no one knows about? Eric said he always wanted to have a tool-lending library. The Williamson County Sun heard about this idea and decided to run a front-page story. Since the article appeared, Eric has had numerous citizens contact him about helping with the tool-lending library. At this point, there are no solid plans for the tool library. The project is still in the planning/assessment phase. Chairperson Linda Nix adjourned the meeting at 7:45 PM. Respectfully submitted, Shana Nichols, SecretaryLinda Nix, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, April 14, 2008 The Library Advisory Board will meet on Monday, April 14, 2008 at 06:30 PM in the Library Classroom, located at 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: David Ciambrone, Gerald Sensabaugh, Glenn Mautner, Linda Nix, Marisue Miller, Ruth Anne Mallory, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of Board member—Linda Nix 2.Introduction of staff member--Eric Lashley 3.Further discussion of library budget – Eric Lashley 4.Update on Bookmobile project with GISD – Eric Lashley 5.Library website demonstration – Eric Lashley 6.Library’s relationship with local authors – David Ciambrone Enclosures: minutes of 3/1/0/08 meeting updated roster of Advisory Board members cc: Sandra Lee Division Directors Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, April 14, 2008 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , April 14, 2008. Board Members Present: David Ciambrone, Ruth Anne Mallory, Glenn Mautner, Gerald Sensabaugh, Linda Nix, Marisue Miller, Shana Forte Nichols Board Members Absent: Staff Present: Eric Lashley, Library Director; Kathleen Bowling, Volunteer Coordinator and Supervisor Minutes Regular Meeting OTHERS IN ATTENDENCE: Judy Johnston (CTLS Lay Representative) MINUTES: The meeting was called to order by Chair Linda Nix at 6:30 PM. Because there were no comments concerning the March minutes, they were approved as distributed. DIRECTOR’S REPORT: Director Lashley reported that circulation was slightly down for the month of March. Computer use was lower due to the network being down for a day and a half. The teen space has been painted and is being decorated. Rugs and booth seating have been purchased. The children’s department was very busy during Spring Break. Eric reported that he had done presentations for the Sun City Computer Club and the Sun City Kiwanis. Bethni King and Gretchen Pruett attended the Public Library Association meeting in Minneapolis, MN. The Board asked for them to make a report to them about the conference. Director Lashley and other staff members will be attending the annual meeting of the Texas Library Association in Dallas, April 15-18. Tax preparation volunteers will continue to assist patrons throughout the month. They are continuing to volunteer after April 15th to help those that need to file for the stimulus payment. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Linda Nix introduced herself to the board. She talked about her education and career as a teacher. She became interested in volunteering at the library after volunteering with Helping Hand Tutoring. Linda joined the Library Advisory Board in 2005 and was appointed chair of the board in 2007. Kathleen Bowling was introduced to the board. Kathleen has worked with the library for almost 12 years. Kathleen is responsible for the supervision of the library in the evenings and each Saturday. She is the volunteer coordinator, works with Helping Hand Tutoring, orders the federal income tax forms, and serves on the staff’s social committee. Director Lashley made a presentation to the board regarding the City’s budget process. At the end of April, the City Manager will decide the base budget of each department. Eric listed the following budget request increases for next fiscal year: 1.$500 for Travel and Training 2.$25,000 for Library Materials 3.$42,000 for public access computers 4.$8,000 for Library Supplies 5.$1,700 for Office Supplies 6.$15,000 for Salary Adjustments/Promotions Ruth Anne Mallory moved to have Linda Nix draft a letter to the City Manager and City Council in support of the Library’s budget requests. The motion was seconded by David Ciambrone and the motion passed unanimously. The library is continuing plans for a joint bookmobile with the Georgetown Independent School District. David Ciambrone made a presentation to the board concerning ways in which the library and local authors could improve relations. David distributed a handout with ideas of ways in which the library and the San Gabriel Writer’s League could form a partnership. (Handout made a part of these minutes.) After discussion among the board, Eric and David decided to meet in the near future to discuss options and meet with the membership of the San Gabriel Writer’s League. Director Lashley gave a demonstration of the Library’s new web site. The web site is still a work in progress and board members were encouraged to critique the site. Shana Nichols asked that the board receive monthly comments from patrons. Eric said that he could incorporate patron comments in his monthly director’s report. Chairperson Linda Nix adjourned the meeting at 7:50 PM. Respectfully submitted, Shana Nichols, Secretary Linda Nix, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, March 10, 2008 The Library Advisory Board will meet on Monday, March 10, 2008 at 06:30 PM in the Library Classroom, located at 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: David Ciambrone, Gerald Sensabaugh, Glenn Mautner, Linda Nix, Marisue Miller, Ruth Anne Mallory, Shana Fork Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Presentation about 08-09 City budget – staff, Accounting Department 2.Introduction of new Board members and orientation – Eric Lashley 3.Overview of library budget – Eric Lashley 4.Introduction of staff member, Eric Lashley – Linda Nix 5.Election of vice chair and secretary – Linda Nix 6.Drawing of lots for term limits – Eric Lashley 7.Update on Bookmobile project with GISD – Eric Lashley 8.Report on Library Technology Advisory Committee – Ruth Ann Mallory and Linda Nix Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, March 10, 2008 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , March 10, 2008. Board Members Present: Ruth Anne Mallory, Linda Nix, David Ciambrone, Gerald Sensabaugh, Glenn Mautner, Marisue Miller, Shana Forte Nichols Board Members Absent: Staff Present: Eric Lashley, Library Director Minutes Regular Meeting OTHERS IN ATTENDANCE: Judy Johnston (CTLS Lay Representative) and a reporter from the Williamson County Sun MINUTES: The meeting was called to order by Chair Linda Nix at 6:30 p.m. Because there were no comments on the February minutes, they were approved as distributed. DIRECTOR’S REPORT: Director Lashley reported that circulation continues to rise over the previous year. Children’s programming attendance was up due to the local Head Start center participating in storytime on Mondays. Materials added to the collection were slightly down due to Jennifer Compton, Cataloging Librarian, being out on maternity leave. The library has hired a temporary cataloger to help in the interim. Lashley informed the board that he had participated in the Library As Place symposium sponsored by the Austin chapter of the American Institute of Architects and the Central Texas Library System on March 6th. The library will be partnering with the Boys and Girls Club of Georgetown to bring library programming to the club located in the Stonehaven apartment complex. The Teen Advisory Board has been working to create a separate teen area on the first floor. They have painted the walls and have ordered rugs and booth seating. The library has ordered a welcome desk that will be used in the lobby. The desk will be manned by volunteers that will direct patrons to events or locations within the library. A committee to start an oral history project is being formed. The purpose of the committee is to determine the scope of the project and to prioritize those in the community that need to be interviewed. Steven Saylor’s book, A Twist at the End , was chosen as the fourth annual Georgetown Reads! selection. Richard Groves, the Adult Services Librarian, will be scheduling events around the book in March and April. The Georgetown Heritage Society’s historic photo collection has been digitized and will be available on the library’s web site soon. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: After the director’s report, the Library Director discussed the role of the Library Advisory Board. A discussion ensued concerning the differences between the Library Advisory Board, Friends of the Library, and the Library Foundation. The benefits of the Central Texas Library System and the State Library were also discussed. The library’s budget for FY 07/08 was discussed and it was noted that the majority of the library’s budget was for Personnel. Linda Nix explained to the new board members that each meeting would have a time when a staff member and a board member would introduce themselves and talk about why they were interested in libraries. Library Director, Eric Lashley described his work at the library and gave a brief history of the library. Linda Nix nominated Ruth Anne Mallory to be Vice Chair. The motion was seconded by Gerald Sensabaugh and Mallory was elected unanimously. Shana Nichols volunteered to be secretary and was approved by the board. Gerald Sensabaugh volunteered to serve a one year term in order to create staggered terms on the board. Gerald’s term will expire in February 2009, but he may reapply for the board for an additional term. The library is continuing plans for a joint bookmobile with the Georgetown Independent School District. Ruth Anne Mallory and Linda Nix reported on the progress of the Library’s Technology Advisory Committee. They encouraged the board members to look at the library’s web site and then complete a user survey on the front page of the site. Chairperson Linda Nix adjourned the meeting at 7:50 PM. Respectfully submitted, Shana Nichols, Secretary Linda Nix, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, February 11, 2008 The Library Advisory Board will meet on Monday, February 11, 2008 at 06:30 PM in the Library Conference Room, located at 402 W. 8th Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Linda Nix, Marc Parrish, Patti Jennings Moore, Ruth Anne Mallory, Ruth Lawrence, Sissy Lego-Pederson, Stephanie S. Sorensen Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Presentation of gift to the library by Pedernales Electric – Eric Lashley 2.Update on Bookmobile project with GISD – Eric Lashley 3.Report on CTLS meeting and seminar – Judy Johnston 4.Report on Library Technology Advisory Committee – Ruth Ann Mallory and Linda Nix Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, February 11, 2008 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , February 11, 2008. Board Members Present: Linda Nix, Marc Parrish, Patti Jennings Moore, Ruth Anne Mallory, Ruth Lawrence Board Members Absent: Stephanie S. Sorensen, Allison Dolan-Hanna Staff Present: Eric Lashley, Library Director Minutes Regular Meeting OTHERS IN ATTENDANCE: Judy Johnston (CTLS Lay Representative) and Georgetown City Councilman Bill Sattler MINUTES: The meeting was called to order by Linda Nix at 6:30. Because there were no comments on the January minutes, they were approved as distributed. DIRECTOR’S REPORT: Director Lashley extended the library’s thanks to departing board members. ·The director introduced two representatives of the Pedernales Electric Cooperative, Ms. Jeannette Baber and Mr. Shawn Brady. Ms. Baber and Mr. Brady gave a donation check for $1000 and a certificate of appreciation to Director Lashley. A picture was taken that included the representatives, director, city councilman and the board chairman. ·Five new Library Advisory members will be appointed on 12 February 2008. Eric identified the new members and discussed how the new board will select officers. ·The library staff will start keeping a tally of meeting room attendees. ·The library is averaging 25,700 online renewals a year. ·There have been 13,400 website reviews and book-hold orders per year. ·The library now has access to the near-by County gravel parking lot to use for special events only. Signs will be posted. ·The Friends of the Library had an “author's event” in early February. Author Ben Rehder spoke to the group. ·Library staff member Jennifer Compton left on maternity leave. ·The position that was occupied by Dixie Hanna is still open. ·Director Lashley will attend the CTLS/ASID workshop in March 2008. ·The library is still in the talking stage with Gwen Davis of GISD about the creation of a bookmobile. The object is to reach out to children that do not have ready access to the library and to provide a summer program. The library will be applying for a $5,000 state grant for the bookmobile. Eric Lashley and Administrative Assistant Judy Fabry will write the application. ·The newly formed 14 member Library Technical Committee met for the first time on 15 January. They will meet again on 13 February. They will discuss the preparation of a request for proposal (RFP) to obtain new library equipment grants. ·During the last month, there were 7244 logins on the library’s public computers. After the director’s report, the board had a discussion on the best way to identify available grants and who could or should write the grant applications. Judy Johnston reported on CTLS activities and distributed to the board a CTLS single page document titled Transforming Texas Libraries . Councilman Bill Sattler extended City Council thanks to departing board members. Chairperson Linda Nix adjourned the meeting at 7:25. Respectfully submitted, Marc Parrish, Secretary Linda Nix, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, January 14, 2008 The Library Advisory Board will meet on Monday, January 14, 2008 at 06:30 PM in the Library Classroom, located at 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Linda Nix, Marc Parrish, Patti Jennings Moore, Ruth Anne Mallory, Ruth Lawrence, Stephanie S. Sorensen, Allison Dolan-Hanna Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of Library Board member, Marc Parrish – Linda Nix 2.Introduction of library staff member, Hannah Moore – Eric Lashley 3.Bookmobile project with GISD – Eric Lashley 4.Update on Georgetown Reads! – Richard Groves or P.J. Moore 5.Transforming Texas Libraries – Eric Lashley cc: Sandra Lee Division Directors Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, January 14, 2008 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , January 14, 2008. Board Members Present: Stephanie S. Sorensen, Ruth Lawrence, Ruth Anne Mallory, Marc Parrish, Linda Nix Board Members Absent: Patti Jennings Moore, Allison Dolan-Hanna Staff Present: Eric P. Lashley, Library Director; Hannah Moore, Library Assistant; Richard Groves, Adult Services Librarian Minutes Regular Meeting OTHERS IN ATTENDANCE: Judy Johnston (CTLS Lay Representative) MINUTES: The meeting was called to order by Linda Nix at 6:30 p.m. Because there were no comments on the December minutes, they were approved as distributed. DIRECTOR’S REPORT: Director Lashley reported that the library was fully staffed except for the position that was held by Dixie Hanna. A public services position will be filled to replace Dixie Hanna. It is not known whether staff member Jennifer Compton will be returning after maternity leave. The library will attempt to fill an intern position, preferably a UT student, to help with cataloging during Jennifer’s absence. He also reported on the following activities and plans ·On 13 December, the Friends of the Library gave a luncheon for library staff ·The Library Foundation will sponsor the library’s first birthday party on Saturday, January 19. ·The library obtained county approval to use their parking lot for library special events. ·The library changed non-resident fees to $25 for a family and $20 for a senior family. ·The Library Technical Advisory Committee will meet on January 15. ·On February 7, Ben Rehder will be the next author to speak in the Friends of the Library’s Hill Country Authors series. ·The Central Texas Library System (CTLS) will have their January 25 membership meeting at the Georgetown Library. ·The CTLS Long-Range Planning Committee met in Salado on January 9 and 10. ·Instead of mailing library cards and information about the library to new members, they are now being given to patrons the day they register. ·Activities taking place in meeting rooms will be posted at the entrance to the room as well as being posted on the library web site. ·Computer training classes for the public are being well attended. · Latest statistics show that the State of Texas is ranked 48th in library funding. ·There will be new effort in Texas to establish local partnerships to supplement the lack of funding. ·The library has had two meetings with GISD’s Gwen Davis about establishing a cooperative bookmobile program. Vehicles for the bookmobiles will be furnished by GISD. Richard Groves returned this month to give board members an update on the fourth annual Georgetown Reads! program. Richard passed out ballots that listed the six books selected and explained to the board how the ballots will be distributed around Georgetown and how they will be collected. The last day to vote is February 15. Director Lashley introduced new library staff member Hannah Moore. Ms. Moore explained her background and gave a description of her duties in the library. Marc Parrish continued the “board member introduction period” by giving members a brief biography. Chairperson Linda Nix declared the meeting adjourned at 7:28 PM. Respectfully submitted, Marc Parrish, Secretary Linda Nix, Chair