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HomeMy WebLinkAboutLAB_Agenda&Minutes_2010Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, December 13, 2010 The Library Advisory Board will meet on Monday, December 13, 2010 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Anjeanette Courtin, Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Kathryn Morehouse, Marisue Miller, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Overdrive downloadable audiobooks – Sheri Miklaski 2.Bookmobile – Sheri Miklaski 3.Changes to website – Sheri Miklaski 4.Schedule of future meetings – Sheri Miklaski Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, December 13, 2010 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , December 13, 2010. Board Members Present: Anjeanette Courtin, Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Marisue Miller, Shana Forte Nichols Board Members Absent: Kathryn Morehouse Staff Present: Sheri Miklaski, Public Services Librarian Minutes Regular Meeting OTHERS IN ATTENDENCE: Linda Nix – CTLS Lay Representative MINUTES: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. David Ciambrone made the motion to accept the minutes of the November 2010 Library Advisory Board Meeting and Glenn Mautner seconded the motion. The motion passed unanimously. DIRECTOR’S REPORT: Sheri Miklaski read from notes from Director Lashley. Eric reported both circulation and visitations were up from November 2009. Eric’s report also noted Internet usage was 7,736 for the month of November. Sheri reported Rosa Garcia and Haley Denton had arranged for the music studio located next to the Library to provide free guitar lessons for kids during the month of December. She reported the Gingerbread contest voting would end December 14 and encouraged board members to vote at the end of the meeting. Sheri also reported there would be music program on Sunday, December 19 by the Texas Rose Strings from 2 PM to 4 PM. She also noted the Friends of the Library would be selling calendars on that day as well. Sheri reported a number of changes were made to the Library’s website based on the comments from board members at the November 2010 meeting. The New York Times best sellers page is now dated, the blog articles now have a (...read more) at the end of entries, the Library’s address and hours are at the top of the webpage, and the databases are easier to find on the catalog page. Sheri noted there is a staff committee meeting to make additional changes to the website. Sheri announced the Library has selected Susan Mallory’s Already Home as the next Georgetown Reads selection. She said a committee has been formed that is considering having a wine tasting, walking tour, and a display of kitchen gadgets to promote the book. The story takes place in Georgetown and features many stores and restaurants located on the square. Sheri noted the Library had success collecting toys for the Blue Santa project as well as collecting canned goods for the Caring Place during the holiday season. Sheri read aloud the patron comments for the month of November. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: 1. Overdrive downloadable audiobooks – Sheri Miklaski: Sheri announced OverDrive audiobooks would be available starting December 17. Sheri said that staff had attended a number of training sessions on-line and Laura Evans, cataloging librarian, provided training for other staff members. Sheri answered a number of questions about the setup and how the program would work. 2.Bookmobile – Sheri Miklaski: Sheri reported Eric Lashley had met with City Manager Paul Brandenburg, Judy Apel and Louise Beyer from the Friends of the Library on November 19 to discuss the bookmobile project. Paul Brandenburg was very supportive of the project and asked Eric to make a presentation to Council in January to get approval to move forward. Board members asked about the current position which is frozen and Sheri responded that Paul supported “unfreezing” the position, but the decision would be made by City Council. Shana asked about the Library position posted on the City’s website and Sheri said the position was for a library assistant, due to the fact that Gail Pruett had resigned from the library to take a position with Apple Computers. 3.Changes to website – Sheri Miklaski. Sheri reiterated a number of the changes that have already been made to the library’s website, which were discussed previously in the Director’s report, but asked the board members to continue to let staff know if there were items that needed to be changed. 4.Schedule of future meetings – Sheri Miklaski: Board members did not need to make any changes at this time to future meeting dates. Chair Betty Ann Sensabaugh adjourned the meeting at 7:00 PM. Respectfully submitted, Anjeanette Courtin, Secretary Betty Ann Sensabaugh, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, November 8, 2010 The Library Advisory Board will meet on Monday, November 8, 2010 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Anjeanette Courtin, Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Kathryn Morehouse, Marisue Miller, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of Sheri Miklaski, public services librarian – Eric Lashley 2.Overdrive downloadable audiobooks – Eric Lashley 3.New adult graphic novel collection – Eric Lashley 4.Bookmobile – Eric Lashley 5.Board members’ input regarding library website – Eric Lashley Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, November 8, 2010 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , November 8, 2010. Board Members Present: Anjeanette Courtin, Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Kathryn Morehouse, Marisue Miller, Shana Forte Nichols Board Members Absent: Staff Present: Eric Lashley, Library Director; Sheri Miklaski, Public Services Librarian, Minutes Regular Meeting Others in Attendance: Linda Nix, CTLS Lay Representative The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. David Ciambrone made the motion to accept the minutes of the September 2010 Library Advisory Board Meeting and Glenn Mautner seconded the motion. The motion passed unanimously. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: 1. Introduction of Sheri Miklaski, Public Services Library – Eric Lashley: Due to time constraints, Betty Ann changed the order of the agenda and allowed Sheri Miklaski to be introduced to the board prior to the Director’s report. Sheri has worked for the library for more than one month. She is a recent graduate of the University of Texas - School of Information. Sheri has a background working with nonprofit organizations. She grew up in Detroit, MI and is a graduate of the University of Michigan. The board members introduced themselves to Sheri. DIRECTOR’S REPORT: Director Lashley reported that circulation for the fiscal year ended with 524,610 checkouts. Eric reported circulation was up for the month of October as well as visitations. Eric noted the first floor shelving had been rearranged to give more visibility to the coffee shop. Eric reported a number of new sculptures had been installed at the library. These sculptures are part of the new sculpture trail the Arts and Culture Board has coordinated with the Texas Society of Sculptors. Eric announced the following upcoming events: ·Gingerbread house competition begins December 3 ·Music Program – Golden Years Combo performs November 21 ·Yoga classes will begin on Wednesday, November 10. Yoga classes will be offered every Wednesday at noon. ·The library will have a barrel to collect toys for the Blue Santa program during the holiday seasons Shana Nichols asked if it would be possible to have a canned food drive at the Library. Linda Nix is a member of the Board of the Caring Place and said she would arrange for a barrel to be placed in the library to collect food during the holidays. Eric read the patron comments for the months of September and October. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: 2.Overdrive downloadable audiobooks – Eric Lashley: Eric demonstrated the beta website for the Overdrive audiobooks. Eric noted the staff would be trained the week of November 15-21 and he hoped to open the program to the public soon. 3.New adult graphic novel collection – Eric Lashley: Eric reported the library has created a new category of library materials for adult graphic novels. The juvenile and teen graphic novels have become very popular and the staff had received some graphic novels that were more for adults than teens. The staff believed that books with adult themes should be located in the adult collection and placed on the second floor of the library. 4.Bookmobile – Eric Lashley: Eric reported that representatives of the Friends of the Library would be meeting with City Manager Paul Brandenburg to discuss the possibility of starting a bookmobile program next fiscal year and to discuss the possibility of “un-freezing” the current frozen position within the library’s budget. 5.Board members’ input regarding library website – Eric Lashley: Using a Proxima projector, Eric projected the library’s website onto the conference room wall and asked board members to comment on what they felt needed attention. Board members commented they wanted to be sure anything that appeared on the front-page was current. Other comments: ·New York Times Bestseller page needs to be dated ·Blog articles need to have a (read more) button at the end of the text instead of the (....) ·Staff e-mails should be clickable ·Contact Us information should be more visible ·Address of the library should be at the top of the page with the hours of operation ·Databases should be easier to get to and used ·Database icons on the catalog page look like advertisements Chair Betty Anne Sensabaugh adjourned the meeting at 7:40 PM. Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, September 13, 2010 The Library Advisory Board will meet on Monday, September 13, 2010 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Anjeanette Courtin, Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Kathryn Morehouse, Marisue Miller, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Overdrive downloadable audiobooks – Eric Lashley 2.Shelving changes on 1 st floor -- Eric Lashley 3.Merger of Friends and Foundation – Eric Lashley 4.Appointment of lay representative to CTLS – Eric Lashley 5.Schedule of future meetings – Eric Lashley Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, September 13, 2010 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , September 13, 2010. Board Members Present: Anjeanette Courtin, Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Kathryn Morehouse, Marisue Miller, Shana Forte Nichols Board Members Absent: Staff Present: Eric Lashley, Library Director Minutes Regular Meeting MINUTES: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. David Ciambrone made the motion to accept the minutes of the August 2010 Library Advisory Board meeting and Glenn Mautner seconded the motion. The motion passed unanimously. DIRECTOR’S REPORT: Director Lashley reported that circulation was up in August and that the library had broken 500,000 check outs for this fiscal year, a record high in the library’s history. Eric reported visitations were up for the month of August, but meeting room use estimates were down. Eric announced Internet usage was high with a usage of 9,770 uses. Director Lashley noted that August 20 was Public Services Librarian Richard Groves’ last day. Interviews are being set up to find a replacement for Richard and the library hopes to have a new public services librarian on board by October 11. Eric wanted to be sure to thank the Caring Place for their donation of children’s books for our summer reading program. Each year the library gives away children’s books as part of our summer reading program. Eric made the following announcements for upcoming events: ·Mariachi Jalisco at the Georgetown Public Library September 19 ·Maggie, the R.E.A.D. dog, is coming to the library on Saturday, September 25 10:30 – noon ·Friends of Georgetown Public Library – Wednesday, September 15 at 1:00 PM in the Friends Room ·CTLS meeting in Cameron, TX Friday, September 24 Eric proceeded to read the patron comments. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Overdrive downloadable audiobooks – Eric Lashley: Eric announced he hoped to have the audiobooks website launched by the end of September. Shelving changes on 1st floor- Eric Lashley: Eric discussed the rearrangement of the first floor shelving. Sue Miller noted patrons were having difficulty finding authors without the end panel signage. Most agreed the changes looked better. Eric noted that the rest of the shelving would be changed to give more room for the Coffee Shop and Coffee Shop seating areas. Merger of Friends and Foundation- Eric Lashley: Eric and David explained that the Friends of the Georgetown Library and the Georgetown Library Foundation have each voted to merge. The groups have formed a committee to legally merge the two organizations. The merger will be made public at the September 15 Friends annual membership meeting. Appointment of lay representative to CTLS- Eric Lashley: Eric noted Linda Nix was willing to serve again as the lay representative to the Central Texas Library System. David Ciambrone made the motion to accecpt Linda Nix as Georgetown Public Library’s lay representative to CTLS and Sue Miller seconded the motion. The motion passed unanimously. Future Library Board meeting schedule – Eric Lashley: The board discussed the fact Betty Ann and David would be unable to attend the October meeting. Shana Nichols made the motion to cancel the October 2010 Library Advisory Board meeting and David seconded the motion. The motion passed unanimously. Chair Betty Ann Sensabaugh adjourned the meeting at 7:30 PM. Respectfully submitted, Anjeanette Courtin, Secretary Betty Ann Sensabaugh, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, August 9, 2010 The Library Advisory Board will meet on Monday, August 9, 2010 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Anjeanette Courtin, Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Kathryn Morehouse, Marisue Miller, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Overdrive downloadable audiobooks – Eric Lashley 2.Bookmobile – Eric Lashley 3.Clarification regarding meeting absences (25%) – Eric Lashley 4.Weeding projects underway – Eric Lashley 5.Parking – Eric Lashley 6.Schedule of future meetings – Eric Lashley Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, August 9, 2010 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , August 9, 2010. Board Members Present: Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Kathryn Morehouse, Marisue Miller, Shana Forte Nichols Board Members Absent: Anjeanette Courtin Staff Present: Eric Lashley, Library Director Minutes Regular Meeting OTHERS IN ATTENDANCE: Linda Nix (CTLS Lay Representative) MINUTES: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. David Ciambrone made the motion to accept the minutes of the July 2010 Library Advisory Board Meeting and Glenn Mautner seconded the motion. The motion passed unanimously. DIRECTOR’S REPORT: Director Lashley reported that circulation was up in July, but visitations were down. Eric announced Internet usage was at an all time high of 9,830 users for the month of July. Eric reported the library discarded more books this month than we added due to our weeding project. Director Lashley reported there were 120 entries in our teen art competition. He also reported the library had a good attendance at the Inside Out Steel band concert and that Elliot Wilde, a classical guitarist, will be performing on August 15. Eric announced he, David Ciambrone, and Glenn Mautner attended Sun City’s first book festival on Friday, August 6. Eric also announced artist Nick Ramos’ art work is currently being exhibited in the library and he will be having a reception on August 16 from 5:00 PM to 8:00PM. Eric reported that Richard Groves, public services librarian, has resigned and will be moving to Tennessee at the end of the month. Eric read the patron comments for the month of July and showed the videos of the last week of summer reading and the art competition winners and honorable mentions. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Overdrive downloadable audiobooks – Eric Lashley: Eric displayed a sample website from the Woodlands Digital Library. He explained some of the features of the new downloadable audio books and said he hoped to have our library’s new site launched in September. Bookmobile – Eric Lashley: Director Lashley announced he was concerned about the timing of the bookmobile in regards to the City’s budget cycle. He said the Friends of the Library were willing to raise the funds needed to purchase a vehicle, but the Library needed their one frozen position to be used to operate a bookmobile program. Eric said that at their August 11 meeting the Friends will be discussing approaching councilmembers to gain support for the project. Clarification regarding meeting absences (25%) – Eric Lashley: Eric reminded board members to be aware of the City’s policy that requires board members to attend at least 75% of the posted meetings. The City does not calculate excused and unexcused absences. Weeding projects underway - Eric Lashley: Director Lashley reported the librarians are weeding very heavily to help make room for shifting the nonfiction, fiction, reference, and Spanish collections. The first floor area also will be rearranged. Parking – Eric Lashley: Eric reported the City has made inquiries to the County to find out the County’s willingness to sell the vacant lot across the street from the library, which the City would use for a parking structure. At this time, the County has not responded positively to these inquires. Eric did announce the property at the corner of 8th and Rock is for sale and could be an alternate site for a parking garage. Future Library Board meeting schedule - The board did not make a decision to cancel the October meeting, but would like to see this item on future agendas to give the board the option to cancel a meeting if necessary. Chair Betty Ann Sensabaugh adjourned the meeting at 7:30 PM. Respectfully submitted, Anjeanette Courtin, Secretary Betty Ann Sensabaugh, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, July 12, 2010 The Library Advisory Board will meet on Monday, July 12, 2010 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Anjeanette Courtin, Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Kathryn Morehouse, Marisue Miller, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Overdrive downloadable audiobooks – Eric Lashley 2.Bookmobile – Eric Lashley 3.Social networking and library website – Eric Lashley 4.Art in the library – Eric Lashley 5.Future schedule of Library Board meetings -- Eric Lashley Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, July 12, 2010 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , July 12, 2010. Board Members Present: Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Kathryn Morehouse, Marisue Miller, Shana Forte Nichols Board Members Absent: Anjeanette Courtin Staff Present: Eric Lashley, Library Director Minutes Regular Meeting OTHERS IN ATTENDANCE: Linda Nix (CTLS Lay Representative) MINUTES: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. David Ciambrone made the motion to accept the minutes of the June 2010 Library Advisory Board Meeting and Shana Nichols seconded the motion. The motion passed unanimously. DIRECTOR’S REPORT: Director Lashley reported that circulation was up by about 4,000 items in June and visitations also were up. Eric announced attendance for the teen summer reading programs had doubled this summer. Eric reported he attended the City Manager’s workshop on the budget and the library’s budget would be the same as last year’s budget with one frozen position. The patron comments were read aloud. The majority of the comments were very positive. Director Lashley announced that the Library and the Friends of the Library would participate in a Book Fair at Sun City in August to promote library services and the Friends organization. Eric read portions of an article written by Marilyn Johnson that appeared in the Austin American Statesman on July 9. The article pertained to the importance of libraries during times of economic crisis and suggested that communities that invest in libraries will come out of the economic crisis with a competitive advantage. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Overdrive downloadable audiobooks – Eric Lashley: Eric announced the library has entered into an agreement to start a consortium with six other libraries to purchase and circulate downloadable audiobooks. Georgetown will pay $6,000 to join the consortium and will be allowed to choose $4,000 worth of materials. Patrons from Georgetown will be allowed to check out any of the materials purchased by all libraries in the consortium. Bookmobile – Eric Lashley: Director Lashley announced Stan Hohman, Director of Vehicle Services, had informed him that Ford Motor Company would be producing in the future a 450 engine that runs on propane. The City is researching converting some of its fleet to propane vehicles. Social networking and library website – Eric Lashley: Eric demonstrated the City’s Twitter and Facebook pages for the board. Eric said a number of residents now prefer to receive information via Twitter and Facebook and do not use the City’s webpage. Eric announced the library plans to use this technology more to promote our programs and services. There is no cost to use these services and library staff already produce the content that will be posted on Facebook and Twitter. He also announced patrons can now receive messages concerning the availability of their reserves via text messages on their cellular phones. Art in the Library – Eric Lashley: Director Lashley reported the current policy of the library was to have the Arts and Culture Board accept works of art donated to the City and library. However, the library also has a policy that complaints about removing library materials, displays and artwork would come to the Library Advisory Board. After discussion, the board wanted to see a more formal process in regards to accepting donated pieces of art for the library. Eric said he thought it was important the Library Advisory Board should be made aware of future donations of art work to the library. David Ciambrone made the motion to recommend the Arts and Culture Board accepts the donation of the sculpture, “The Book” by Gary Yarrington and Marisue Miller seconded the motion. The motion passed unanimously. Future Library Board meeting schedule - Betty Ann Sensabaugh and David Ciambrone will be unable to attend the regularly scheduled board meeting in October. The board did not make a decision to cancel the October meeting, but would like to see this item on future agendas to give the board the option to cancel a meeting if necessary. Chair Betty Ann Sensabaugh adjourned the meeting at 7:15 PM. Respectfully submitted, Anjeanette Courtin, Secretary Betty Ann Sensabaugh, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, June 14, 2010 The Library Advisory Board will meet on Monday, June 14, 2010 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Anjeanette Courtin, Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Kathryn Morehouse, Marisue Miller, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Summer Reading Programs – Eric Lashley 2.Bookmobile – Eric Lashley 3.Restructuring nonfiction – Eric Lashley 4.Summer recess for Board – Eric Lashley Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, June 14, 2010 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , June 14, 2010. Board Members Present: Anjeanette Courtin, Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Marisue Miller, Shana Forte Nichols Board Members Absent: Kathryn Morehouse Staff Present: Eric Lashley, Library Director Minutes Regular Meeting OTHERS IN ATTENDANCE: Linda Nix (CTLS Lay Representative) MINUTES: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. Anjeanette Courtin made the motion to accept the minutes of the May 2010 Library Advisory Board Meeting and Marisue Miller seconded the motion. The motion passed unanimously. DIRECTOR’S REPORT: Director Lashley reported that circulation was up for the month of May. However, visitations were slightly down (approximately 500). Eric announced the Texas Society of Sculptors annual show was still going on in the Library. Director Lashley reported Suzette Davidson is using new software to schedule meeting room use. In the future, we hope patrons will be able to access the meeting room calendars and schedule their own meetings. Eric reported Ralph Love is back to work after a 13 week absence due to illness. Eric announced the Friends of the Library have purchased two new processing cubicles for the Library. Director Lashley reviewed the patron comments for the month of May. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Summer Reading Programs – Eric Lashley: Eric played three videos promoting the children’s and teen summer reading programs. The kick-off events for both the children’s and teen summer reading programs had to be moved indoors due to rain. Even with the rain, large crowds attended all of the events. If time permits, the staff will be producing videos of each week’s activities and posting them on the Library’s web site. Bookmobile – Eric Lashley: Director Lashley did not have anything to report on the bookmobile project. Restructuring nonfiction – Eric Lashley: Eric reported the staff was contemplating rearranging the nonfiction section to make it easier for patrons to browse materials. The first step in this project will be to weed the nonfiction collection. The staff is also contemplating rearranging the first floor shelving arrangement. Summer Recess – Eric Lashley: After much discussion, the Board decided to meeting during the summer months, but would like to discuss future meeting dates at the next meeting. At least two members will be unable to meet in October. Chair Betty Anne Sensabaugh adjourned the meeting at 7:15 PM. Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, May 10, 2010 The Library Advisory Board will meet on Monday, May 10, 2010 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Anjeanette Courtin, Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Kathryn Morehouse, Marisue Miller, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Report on Texas Library Association annual conference – Eric Lashley 2.Report on possible reuse of old library building – Eric Lashley 3.Staff survey results – Eric Lashley 4.Bookmobile – Eric Lashley Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, May 10, 2010 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , May 10, 2010. Board Members Present: Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Kathryn Morehouse, Marisue Miller, Shana Forte Nichols Board Members Absent: Anjeanette Courtin Staff Present: Eric Lashley, Library Director Minutes Regular Meeting OTHERS IN ATTENDENCE: Linda Nix, CTLS Lay Representative MINUTES: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. David Ciambrone made the motion to accept the minutes of the April 2010 Library Advisory Board Meeting and Glenn Mautner seconded the motion. The motion passed unanimously. DIRECTOR’S REPORT: Director Lashley reported that circulation was up was up for the month of April, but visitations, meeting room use, and Internet usage was slightly down. Eric announced that monetary donations were up for the month of April with significant donations from the Kiwanis Sun City Club, Optimist Club, and the Pedernales Electric Cooperative. Eric reported the staff attended Myers/Briggs training from the Central Texas Library System (CTLS) in April. Director Lashley thanked Glenn for being such a good sport at the annual volunteer luncheon. Glenn became apart of the entertainment. Eric reported a good time was had by all that attended (approximately 80 volunteers). Eric reported he and other staff members attended the Texas Library Association conference in San Antonio April 14-16. Eric attended a CTLS bylaws meeting in Giddings, TX. Eric shared the proposed changes and announced bylaws would not be finalized until the September membership meeting. Eric announced the upcoming Sculpture reception and music program on Sunday, May 16 and the current art show from the 9th grade campus. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Report on Texas Library Association annual conference – Eric Lashley: Eric reviewed his noted from the conference with the board. He said the staff was looking into implementing a number of the ideas gained from the conference. Report on the possible reuse of old library building – Eric Lashley: Eric read a press release by City Manager, Paul Brandenburg, stating “the former Public Library at 808 MLK, Jr. Street, built in 1987, which is currently vacant, could be used for City office space or used for library, arts, or museum purposes”. He noted that no firm plans are currently in place and the new facility plan would probably not be presented to Council until the end of June. Staff survey results – Eric Lashley: Eric distributed the results of a recent staff survey. He said he had formed 4 teams to address issues brought about in the survey: Communications, Teamwork, Rearranging Nonfiction, and Promotion & Marketing. Bookmobile – Eric Lashley: Eric distributed an informational brochure of a bookmobile the Friends of the Library are considering purchasing for the library to start a bookmobile service. Chair Betty Ann Sensabaugh adjourned the meeting at 7:40 PM. Respectfully submitted, Anjeanette Courtin, Secretary Betty Ann Sensabaugh, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, April 12, 2010 The Library Advisory Board will meet on Monday, April 12, 2010 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Anjeanette Courtin, Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Kathryn Morehouse, Marisue Miller, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Responses to budget survey distributed at last meeting – Eric Lashley 2.Report on trip to Public Library Association annual conference – Eric Lashley Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, April 12, 2010 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , April 12, 2010. Board Members Present: Anjeanette Courtin, Betty Ann Sensabaugh, David Ciambrone, Marisue Miller, Shana Forte Nichols Board Members Absent: Glenn Mautner, Kathryn Morehouse Staff Present: Eric Lashley, Library Director Minutes Regular Meeting MINUTES: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. David Ciambrone made the motion to accept the minutes of the March 8, 2010 Library Advisory Board meeting and Shana Nichols seconded the motion. The motion passed unanimously. DIRECTOR’S REPORT: Director Lashley reported that circulation was slightly down for the month of March but visitations increased. Eric announced the annual Tea Party was a big success. He thanked all the volunteers, especially Angie Wright as well as Sue and Clark Miller. Eric announced the City Manager was presenting an updated facilities plan at the April 13, 2010 Council workshop that includes a parking garage to be used by the library as well as a possibility of the old library facility being used for library services in 2013/14. Director Lashley reported many of the library staff members would be attending the Texas Library Association conference in San Antonio April 14-16. Eric announced the library would be the recipient of a $1,000 donation from the Pedernales Electric Cooperative through their Lighting the Way program. Eric read and discussed the patron comments for the month of March. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Responses to budget survey distributed at last meeting – Eric Lashley: Board members completed the survey and Eric will compile the separate survey responses into one response and will forward the responses to the Finance Department and City Management. Report on trip to Public Library Association (PLA) annual conference – Eric Lashley: Eric showed a video of the Anythink Brighton Library in Brighton, Colorado. Anythink is a revolutionary Library System that made a presentation at the PLA conference in Portland, OR. Anythink has done a fantastic job of marketing and branding itself as “Anythink”. The logo is a doddle. The system went from being one of the poorest library districts to one of the best funded districts in Colorado. The system completely changed their job descriptions and job titles and discontinued the use of the Dewey Decimal system. Eric picked up a number of ideas he has presented to the staff and hopes to implement here at our library. Sue Miller commented that it looked like we were following a number of the principles outlined in Colorado. Chair Betty Ann Sensabaugh adjourned the meeting at 7:50 PM. Respectfully submitted, Anjeanette Courtin, Secretary Betty Ann Sensabaugh, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, March 8, 2010 The Library Advisory Board will meet on Monday, March 8, 2010 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: David Ciambrone, Glenn Mautner, Marisue Miller, Shana Forte Nichols, Anjeanette Courtin, Elizabeth Sensabaugh, Kathryn Morehouse Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events 3.Presentation by Finance Division regarding the budget process for 2010-2011 Consideration of and possible action on the following: 1.Election of vice chair and secretary for 2010 – Betty Ann Sensabaugh 2.Library’s check-out periods – Eric Lashley 3.Emergency procedures for meeting room users – Eric Lashley 4.Bookmobile – Eric Lashley 5.Volunteer Appreciation Luncheon – Eric Lashley Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, March 8, 2010 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , March 8, 2010. Board Members Present: Anjeanette Courtin, Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Kathryn Morehouse, Marisue Miller, Shana Forte Nichols Board Members Absent: Staff Present: Eric Lashley, Library Director and Lorie Lankford, Chief Accountant – Finance and Administration Minutes Regular Meeting OTHERS IN ATTENDENCE: Linda Nix (CTLS Lay Representative) MINUTES: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. David Ciambrone made the motion to accept the minutes of the February 8, 2010 meeting and Marisue Miller seconded the motion. The motion passed unanimously. Presentation by Finance Division regarding the budget process for 2010-2011 – Lorie Lankford: Lorie handed out a survey the Finance Division would like for board members to complete. Eric stated he would place an item on the April agenda in which board members could address their concerns as a group and submit them to Finance. Lorie answered questions concerning the sales tax revenues and property tax projections. She stated the Library’s frozen position was still frozen and the City Manager had not authorized the position to be unfrozen. DIRECTOR’S REPORT: Director Lashley reported that circulation and visitations continued to increase for the month of February. Eric announced Congregation Havurah Shalom had given the Library a donation of $500 for hosting the Holocaust exhibit in January and February. Eric announced attendance for the Friends’ author event with Stephen Harrigan was a big success with approximate 180 attendees. Director Lashley reported some concerns and complaints about the AARP volunteer tax assistance program. He stated he did not know whether the Library would allow the AARP to use the facilities next year without some major changes to the program. Eric distributed a draft letter from the Board to Mike Peters, Information Technology Director, expressing concerns with the possible use of an automated menu when the phone system is upgraded in the near future. Director Lashley shared the results of the Citizen’s Quality of Life Survey. The Library had high favorable scores from our citizens. Eric announced the Library will be hosting a CTLS Performer’s Showcase on Friday, March 12, there will be a number of programs for children during Spring Break, and the annual Tea Party will be held Thursday, March 11. Eric read and discussed the patron comments for the month of February. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Election of vice chair and secretary for 2010 - Betty Ann Sensabaugh: Betty Ann asked for nominees to serve as vice chair. David Ciambrone made the motion nominating Shana Nichols to serve as vice chair and the motion was seconded by Marisue Miller. The motion passed unanimously. David Ciambrone made the motion nominating Anjeanette Courtin to serve as secretary and the motion was seconded by Glenn Mautner. The motion passed unanimously. Library’s check-out periods – Eric Lashley: Director Lashley noted that at the previous meeting the Board had requested further information regarding the circulation of the DVD collection and whether there were any problems with patrons abusing borrowing privileges. Eric distributed a report showing DVD usage and the average number of DVDs checked out per patron was less than 4. The Board did not feel there was any need to change the checkout period for DVDs. Emergency procedures for meeting room users – Eric Lashley: Eric distributed a draft of emergency procedures which would be posted in each meeting room. Board members made several suggestions which will be incorporated into the final draft. Bookmobile – Eric Lashley: Eric announced the Friends of the Library would be meeting on Wednesday, March 10 to vote whether to seriously research the possibility of purchasing a bookmobile for the library. Eric has been asked to price bookmobiles and investigate possible stops for the bookmobile. Volunteer Appreciation Luncheon – Eric Lashley: Eric reminded the board the Library would be hosting a luncheon on April 21, 2010 in honor of our volunteers. Chair Betty Anne Sensabaugh adjourned the meeting at 7:45 PM. Respectfully submitted, Anjeanette Courtin, Secretary Betty Ann Sensabaugh, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, February 8, 2010 The Library Advisory Board will meet on Monday, February 8, 2010 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Shana Forte Nichols, Marisue Miller, Glenn Mautner, David Ciambrone, Anjeanette Courtin, Elizabeth Sensabaugh, Kathryn Morehouse Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events 3.Presentation by Finance Division regarding the budget process for 2010-2011 Consideration of and possible action on the following: 1.Life-long Learning Coalition – Eric Lashley 2.Report on CTLS meeting – Linda Nix 3.Library’s technology issues – Eric Lashley 4.Library’s check-out periods – Eric Lashley 5.Emergency procedures for meeting room users – Dave Ciambrone Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, February 8, 2010 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , February 8, 2010. Board Members Present: Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Kathryn Morehouse, Marisue Miller, Shana Forte Nichols Board Members Absent: Anjeanette Courtin Staff Present: Eric Lashley, Library Director Minutes Regular Meeting OTHERS IN ATTENDANCE: Linda Nix (CTLS Lay Representative) MINUTES: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. David Ciambrone made the motion to accept the minutes of the January 2010 Library Advisory Board Meeting and Glen Mautner seconded the motion. The motion passed unanimously. DIRECTOR’S REPORT: Director Lashley reported that circulation and visitations, as well as new card registrations, continued to increase for the month of January. Eric announced all of the current board members that reapplied to the Library Advisory Board have been selected to be reappointed to the board. Eric announced staff member Ralph Love had been hospitalized and had part of his foot amputated due to complications from diabetes. (Upon hearing this, the Board agreed to send a card to Ralph.) Eric made known Fran Fitzner retired from the library on January 22, 2010. Eric reported the Holocaust exhibit has been a huge success. Large crowds have attended the events as well as a large number of school groups have toured the exhibit. Director Lashley encouraged board members to complete a Citizen Survey, which can be found on the City’s website at georgetown.org. The survey results assist the City Council in making budget priorities for the next few years. Eric announced the tax volunteers have started and Betty Ann reported that the volunteers served over 100 patrons in the first week. Eric reminded the board of the Friends of the Library Hill Country Author Series on February 25 featuring Stephen Harrigan. Presentation by Finance Division regarding the budget process for 2010-2011: The Finance Division asked to reschedule this meeting. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Lifelong Learning Coalition – Eric Lashley: Eric announced the Chamber of Commerce’s subcommittee for Lifelong Learning has been meeting regularly and they are modeling their efforts on Bloomington, Indiana’s Lifelong Learning Coalition. The subcommittee hopes to formulate a plan for a coalition that would assist all organizations providing lifelong learning opportunities. Report on CTLS meeting – Linda Nix: Linda reported she and Eric attended a CTLS meeting in Salado, Texas, on January 22, 2010. At the meeting, CTLS presented awards for best Friends of the Library project, Librarian of the Year, Volunteer of the Year, and Board member of the year. A lifetime achievement award went to retiring librarian Clara Mounce of the Bryan/College Station Library. Linda also announced the installation of new officers to the Friends of CTLS Board; Eric was installed as treasurer. Linda reported Eric would also be serving on the bylaws committee of CTLS to address the issue of allowing academic and school libraries to join CTLS. Linda informed the board that after the membership meeting a cooking demonstration took place and Linda brought in a sample of one of the recipes demonstrated at the workshop. Library’s Technology Issues – Eric Lashley: Director Lashley notified the board the library had received and installed 12 new public computers earlier in the month. He also reported the City is changing the framework of our computer network from Novell to Active Directory on Friday, February 12. This transition may cause interruption of library services on Saturday, February 13. Eric is working with the information technology department to minimize disruption of library services. Eric also reported the information technology department has delayed upgrading the telephone system until April. Library’s check-out periods – Eric Lashley: Director Lashley read responses from patrons in regards to changing the check-out period for the six most popular authors to 7 days. After much discussion of the check-out periods and discussion concerning the maximum number of items allowed being checked out, the board asked to have this item brought back at the next board meeting. The board wanted more information concerning whether there was actual abuse of check-out privileges. Emergency procedures for meeting room users – David Ciambrone: David reported to the board an incident which occurred at the library a few weeks earlier. After the library was closed, David was leaving the library with other meeting room users and a man fell down the last few stairs and injured himself. David and another patron called 911 and waited until the EMS and Fire Department came and assisted the injured man. David called the library the following day and let the staff know what had happened and he completed a witness form. The incident made apparent the need to provide information about emergency procedures to people who use the meeting rooms when the library is closed. After much discussion, Eric said he would implement a policy immediately and bring it to the board at the March board meeting. Chair Betty Ann Sensabaugh adjourned the meeting at 7:45 PM. Respectfully submitted, Anjeanette Courtin, Secretary Betty Ann Sensabaugh, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, January 11, 2010 The Library Advisory Board will meet on Monday, January 11, 2010 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Kathryn Morehouse, Elizabeth Sensabaugh, Anjeanette Courtin, Shana Forte Nichols, Marisue Miller, Glenn Mautner, David Ciambrone Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of a library staff member – Eric Lashley 2.Life-long Learning Coalition – Eric Lashley 3.Holocaust Exhibit – Eric Lashley 4.Bookmobile – Eric Lashley 5.Library’s technology issues – Eric Lashley Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, January 11, 2010 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , January 11, 2010. Board Members Present: David Ciambrone, Glenn Mautner, Marisue Miller, Anjeanette Courtin, Elizabeth Sensabaugh, Kathryn Morehouse Board Members Absent: Shana Forte Nichols Staff Present: Eric P. Lashley, Library Director Minutes Regular Meeting OTHERS IN ATTENDENCE: Linda Nix (CTLS Lay Representative) and Megan Higginbotham (Georgetown Citizen Academy) MINUTES: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. David Ciambrone made the motion to accept the minutes of the December 2009 Library Advisory Board Meeting and Marisue Miller seconded the motion. The motion passed unanimously. DIRECTOR’S REPORT: Director Lashley reported that circulation continued to increase for the month of December. Eric announced a retirement reception will be held in honor of Fran Fitzner on January 21 from 3:00 PM to 5:00 PM. Fran’s last day at the library will be January 22, 2010. Staff will have a farewell dinner in Fran’s honor on January 23, 2010. Eric handed out copies of the flyer staff designed to advertise the romance novel swap being held in April. Rachael Pattillo designed the faux covers of 1960s romance novels. Eric made known the Friends still have Book A Day calendars on sale in Second Hand Prose for $3.00. Eric announced tax season is beginning and there will be tax assistance at least 4 days a week. Tax forms have already been placed in the lobby of the library. Director Lashley announced the library would be participating in a Sisters In Crime (Mystery Writer’s Group) “We Love Libraries” photo drawing. Libraries are encouraged to submit a photo of a staff member with 3 Sisters In Crime author’s books via the Internet. Each month a photo will be randomly selected and the featured library will receive $1,000. David Ciambrone is the President of this organization. Eric discussed the patron comments and agreed to make some of the suggested changes. Eric agreed to add shelving in the restrooms and will consider changing the checkout periods for the DVD collection. After much discussion, Board members asked to have an item placed on the February meeting to discuss the checkout period for DVDs. Director Lashley handed out a report analyzing the seven most popular library collections. The report showed how certain collections were heavily used and drove the circulation statistics for the library. Another report listed the five most popular authors and the number of Reserve Express holds each of these authors currently have and the number of titles ordered when one of their new books are ordered. This report does not take into consideration the number of reserves that will be placed on the title by patrons that have not selected the author through the Reserve Express feature. The reports indicated there are a number of factors the library uses in deciding how to best spend limited resources. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Introduction of a library staff member – Eric Lashley: No staff member was available to attend the meeting. Life-long Learning Coalition – Eric Lashley: Eric said he had little to announce due to the fact the previous meeting of the subcommittee had been moved to January 12. The goal of the Chamber of Commerce’s subcommittee is to establish a vision for lifelong learning in Georgetown. Holocaust Exhibit – Eric Lashley: Eric announced final preparations have been made for the Reason to Remember Holocaust exhibit which will begin Sunday, January 17. School group tours have been organized and docents will be available each day to provide information to the public. A presentation by author C.S. Ragsdale will be held on Wednesday, January 27 at 2:00 PM. Ragsdale is the author of the book Living Longer than Hate the story of Holocaust survivor William Morgan. Bookmobile – Eric Lashley: Director Lashley reported the Friends of the Library have formed a committee to determine whether it will be feasible to take on funding a bookmobile for the library. Eric announced there were two major grants available to help fund the program, but the Friends would need to commit to the project before efforts would be made to apply for the grants. The earliest a bookmobile program could be established is October 2012. Library’s Technology Issues – Eric Lashley: Director Lashley notified the Board the library will be receiving twelve new public computer stations this month. He also reported the City is changing the framework of our computer network from Novell to Active Directory. This transition may cause interruption of library services in mid-February. Eric is working with the Information Technology department to minimize disruption of library services. Eric also reported the City’s telephone system is being upgraded and the Information Technology department has indicated it wants the library to go to a menu system when patrons call the library. After much discussion, the Board requested an item be placed on the February agenda to discuss phone services in regards to customer service. Chair Betty Ann Sensabaugh adjourned the meeting at 7:30 PM. Respectfully submitted, Anjeanette Courtin, Secretary Betty Ann Sensabaugh, Chair