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HomeMy WebLinkAboutLAB_Agenda&Minutes_2011Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, December 12, 2011 The Library Advisory Board will meet on Monday, December 12, 2011 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Betty Ann Sensabaugh, Glenn Mautner, Karen Limbaugh, Lydia Harkey, Marisue Miller, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Introduction of new member, Karen Limbaugh 3.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Bookmobile – Eric Lashley 2.Wifi usage at the library – Eric Lashley 3.Overdrive consortium – Eric Lashley 4.Cataloging Librarian position – Eric Lashley 5.Board member terms and future applicants – Eric Lashley 6.Schedule of future meetings – Eric Lashley Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, December 12, 2011 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , December 12, 2011. Board Members Present: Betty Ann Sensabaugh, Glenn Mautner, Karen Limbaugh, Marisue Miller, Lydia Harkey, Shana Forte Nichols Board Members Absent: Staff Present: Eric Lashley, Library Director Minutes Regular Meeting OTHERS IN ATTENDENCE: Linda Nix – CTLS Lay Representative AGENDA: 1.Minutes of last Meeting: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. Shana Forte Nichols made the motion to accept the minutes of the October 2011 Library Advisory Board Meeting and Glenn Mautner seconded the motion. The motion passed unanimously. 2.Introduction of new member, Karen Limbaugh – Karen introduced herself. Karen is a former educator and school librarian from Santa Clarita, CA. She retired and moved to Georgetown in January 2011. Betty Ann and the other board members welcomed Karen to the board. 3. DIRECTOR’S REPORT: Director Lashley reported circulation was slightly down for the month of October, but was slightly up for the month of November. Eric reported the downturn in circulation was due in part to the lack of availability of new books. The library has been unable to catalog as many books as normal due in part to not having the cataloging librarian position filled. The circulation should rise as the backlog of new materials gets resolved now that the library has hired a full-time cataloger. Eric reported the library had a successful Halloween party in October as well as two musical events. Director Lashley informed the board Rachael Pattillo was named the 2011 Library Employee of the Year at the City’s annual employee appreciation luncheon. Eric informed the Board the Arts and Culture Board had provided funding for an art banner project that hung on the lamp posts around the square and the library. These banners will be hung each year in celebration of October as the month of the arts. The Friends organization held a number of successful fundraisers in October and November. They had two successful Hill Country Author Series events with Sarah Bird and David Lindsey. They also hosted a luncheon in honor of Dr. Morton King, a founding member of the Friends organization. The Georgetown Symphony Society held a successful concert by the critically acclaimed pianist James Dick on November 17. The Georgetown Reads committee has selected Listening is an Act of Love: A Celebration of American Life From the StoryCorps Project as the next Georgetown Reads title. The committee is working on programs that will compliment the book. Eric announced Billy Cryer, a graduate student from Indiana University, had completed his internship this semester and has gained employment with the McAllen Public Library. Director Lashley reported Brenna Normann had been hired as the new Cataloging Librarian and Noreen Rafique was promoted to a full-time Library Assistant. Noreen’s promotion leaves the library with a part-time Library Assistant position to fill. Upcoming Events – Eric reported the music group Cactus Groove will be performing Sunday, December 18 at 2:00 PM and there will be an evening Christmas party for the children on Friday, December 16. Director Lashley read aloud and discussed the patron comments for October and November. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: 1. Bookmobile – Eric Lashley: Eric reported the Friends were close to meeting their goal of $128,000 for the purchase of the bookmobile. The Friends had a successful Wine and Dine event that made approximately $5,000. The delivery date for the bookmobile is March 1. Eric noted the library will be applying for a $2,500 Texas Book Festival grant to purchase materials for the vehicle. 2.Wifi usage at library – Eric Lashley: Eric handed out a printout of a report showing the usage of the library’s public access points. In October, there were 2,790 distinct users of the public Internet access points. The high usage of the public Wifi access points has led to a slow down of the network at times. Library staff computers have been moved off of the public network to avoid having to deal with a slow Internet connection. 3.OverDrive Consortium– Eric Lashley: Eric reported Sheri Miklaski and Brenna Normann will be attending a meeting of the Central Texas Digital Library consortium on Friday, December 16 in Pflugerville to discuss the management of the consortium. The consortium has grown to 31 libraries and there is a need to coordinate the collection development of all the member libraries to better serve our patrons. Georgetown patrons continue to be heavy users of the consortium. 4.Cataloging Librarian position – Eric Lashley: Eric reported Brenna Normann has been hired as the Cataloging Librarian. Eric informed the board that he had received a complaint about the lack of new books on the shelves. When Eric responded that the lack of materials was due in part to a lack of staff members, the library was criticized for not have an adequate plan to deal with the staff shortage. Eric hopes that once Brenna is trained the backlog of new books will be resolved and circulation will rise. 5.Board member terms and future applicants – Eric Lashley: Eric noted 3 current board members will leave the board due to term limits; Sue, Glenn, and Shana. David Ciambrone’s position will remain unfilled until February. So, a total of 4 new members will come on board in March. Eric encourages board members to ask anyone they felt was a good candidate to apply online for membership to the board. 6.Schedule of future meetings - Eric Lashley: There were no changes to any future scheduled meetings. Chair Betty Ann Sensabaugh adjourned the meeting at 7:40 PM. Respectfully submitted, Marisue Miller , Secretary Betty Ann Sensabaugh, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, November 14, 2011 The Library Advisory Board will meet on Monday, November 14, 2011 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Betty Ann Sensabaugh, Glenn Mautner, Karen Limbaugh, Lydia Harkey, Marisue Miller, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM THE NOVEMBER MEETING OF THE LIBRARY ADVISORY BOARD HAS BEEN CANCELLED. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, October 10, 2011 The Library Advisory Board will meet on Monday, October 10, 2011 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Shana Forte Nichols, Marisue Miller, Lydia Harkey, Glenn Mautner, Betty Ann Sensabaugh Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of Michele Harber, Community Outreach Librarian – Rosa Garcia 2.Bookmobile – Rosa Garcia 3.Filling vacant staff positions – Rosa Garcia 4.Report on quarterly meeting, future of CTLS – Linda Nix 5.Schedule of future meetings – Rosa Garcia Enclosures: Minutes of September 12, 2011 meeting Director’s report Monthly statistics Library newsletter cc: Jessica Brettle Division Directors Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, October 10, 2011 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , October 10, 2011. Board Members Present: Betty Ann Sensabaugh, Glenn Mautner, Lydia Harkey, Marisue Miller, Shana Forte Nichols Board Members Absent: Staff Present: Rosa Garcia, Library Children's Services Coordinator; Michele Harber, Community Outreach Librarian Minutes Regular Meeting Others Present: Linda Nix, CTLS Lay Representative AGENDA: 1.Minutes of last Meeting: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. Glenn Mautner made the motion to accept the minutes of the September 2011 Library Advisory Board Meeting and Marisue Miller seconded the motion. The motion passed unanimously. 2. DIRECTOR’S REPORT: Director Eric Lashley was on vacation and the report was given by Rosa Garcia. Rosa reported circulation was up for the month of September over the previous year and the circulation figures were higher than the previous year, with total checkouts equaling 527,746. This was impressive due to the fact that the library was open 6 less days in FY 2010-2011. Rosa reported visitations were also up for the year at 362,923. Other notable figures for the year: Children’s program attendance = 13,282 Children’s programs = 71 Internet usage = 97,441 OverDrive e-books checkouts = 1,739 OverDrive audio books checkouts = 1,035 Volunteer hours = 10,124.5 Copies added = 12,396 Copies withdrawn = 13,500 Donations added=2,839 Ms. Garcia noted the dedication of the stain glass window to Dixie Hanna was held on September 18 as well as a concert by Mariachi de Jalisco. Eric and Linda nix attended the CTLS meeting in Cedar Park on September 23 and Linda bought Eric a delicious lunch. Rosa reported Eric spoke to the Sun City Rotary Club and Daughters of the American Revolution on September 6 and September 8. Rosa announced there will be a special music program held on Thursday, October 6 by classical guitarist Michael Nigro as well as our annual Halloween parties on October 26 at 10:30 a.m. and October 28 from 6:30 PM – 8:30 PM. Rosa read aloud the patron comments for the month of September. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: 1. Introduction of Michele Harber, Community Outreach Librarian – Rosa Garcia: Rosa introduced Michele Harber, the new Community Outreach Librarian. Michele told the board what she planned to accomplish with the bookmobile as well as the locations with which she has been in contact. 2.Bookmobile – Rosa Garcia: Rosa reported the Friends have raised approximately $105,000 for the bookmobile. The Friends have scheduled two future fundraisers; a lunch on October 19 in honor of Dr. Morton King, who was a founder of the Friends organization, and a wine tasting on December 5 sponsored by Grape Creek Wineries. 3.Filing vacant staff positions – Rosa Garcia: Rosa reported the library has two vacant positions: a cataloging librarian position as well as the library assistant position vacated by Michele Harber. Eric has submitted requisitions for these positions to be posted. These positions are critical for the library to maintain our current level of service. 4.Report on quarterly meeting, future of CTLS – Linda Nix: Linda reported she and Eric attended the CTLS Membership meeting on Friday, September 23. Linda said CTLS hoped to raise over $300,000 by August 2012 to maintain services. If funds are not raised by August 2012, CTLS may have to close the doors. Linda also reported the changes to the Inter-Library Loan programs taking place across the state. 5.Schedule of future meetings – Rosa Garcia: The November 2011 meeting has been canceled. No other future meetings have been canceled or rescheduled. Chair Betty Ann Sensabaugh adjourned the meeting at 7:30 PM. Respectfully submitted, Marisue Miller , Secretary Betty Ann Sensabaugh, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, September 12, 2011 The Library Advisory Board will meet on Monday, September 12, 2011 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Betty Ann Sensabaugh, Glenn Mautner, Lydia Harkey, Marisue Miller, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Bookmobile – Eric Lashley 2.Report on library budget – Eric Lashley 3.Future of CTLS – Eric Lashley 4.Schedule of future meetings – Eric Lashley Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, September 12, 2011 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , September 12, 2011. Board Members Present: Betty Ann Sensabaugh, Glenn Mautner, Lydia Harkey, Marisue Miller, Shana Forte Nichols Board Members Absent: Staff Present: Eric Lashley, Library Director Minutes Regular Meeting OTHERS IN ATTENDENCE: Linda Nix – CTLS Lay Representative AGENDA: 1.Minutes of last Meeting: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. Lydia Harkey made the motion to accept the minutes of the August 2011 Library Advisory Board Meeting and Glenn Mautner seconded the motion. The motion passed unanimously. 2. DIRECTOR’S REPORT: Director Lashley reported Shelly Karp resigned from the board and David Ciambrone was removed from the board due to his absences. Betty Ann had written a letter to Mayor Graver explaining David’s absences were due to illness. Mayor Graver responded that the City Council had determined there were no excused absences and David could re-apply to rejoin the board at a later date. Director Lashley reported circulation and visitations were down for the month of August due to the closure of the library from August 1 – August 5. Eric projects total circulation for the year will be down due to the library being closed more days this fiscal year as compared to the previous year. However, statistics are up on a daily basis. Lashley reported Rita Kirkpatrick and Robert Barber had been learning the new inter-library loan system since it went live on August 1. The staff has been able to limit to ten items the number of requests we will fill from other libraries. Staff has seen a number of our patron ILL request being denied by lending libraries. This is due to the fact that most libraries do not have staff time or resources to loan materials to other libraries. Former employee Billy Cryer is working as an intern this semester and will begin teaching computer classes this month. Upcoming Events: Eric reported the Texas Society of Sculptures Show will end September 24 and the next art show will be the Art Hop in the month of October. This year, the Art Hop will feature mobiles hanging from the ceiling. The Friends of the Library’s annual meeting will be on September 14. The City of Georgetown will be holding a meeting to discuss Urban Farming on September 15 at 6:00 PM in the Hewlett Room. The music program for the month of September will be Mariachi Jalisco at 2:00 PM on Sunday, September 18. The library will also have a short dedication ceremony for our new stained glass window in memory of Dixie Hanna, a long-serving staff member who passed away a few years ago. On September 24 the Williamson County Wine and Food Fest will be held at the Library. Director Lashley read aloud and discussed the patron comments for August. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: 1. Bookmobile – Eric Lashley: Eric reported interviews had begun to hire the Community Outreach Librarian (bookmobile librarian) and the staff hopes to have a candidate selected by September 20. The Friends organization has raised over $95,000 and is planning to hold some fundraising events in the fall. 2.Report on library budget – Eric Lashley: Director Lashley reported the City Council asked staff members to find cuts to equal approximately 1% of the general fund which equals approximately $400,000. The City Manager asked all department heads to submit a 1% cut from each department’s budget. The library submitted cuts that totaled approximately $17,000. At the special Council meeting held on Monday, August 29 the Council did not make any cuts to the library’s budget. The Council will vote on the final budget at their September 13, 2011 meeting. 3.Future of CTLS – Eric Lashley: Eric reported he attended a long-range planning meeting with members of CTLS. He reported he was disappointed in the meeting. Prior to the meeting, he had held talks with Pat Tuohy, Executive Director of CTLS, and it was his understanding the organization would transition into a membership-run organization with no paid staff. At the long-range planning meeting, Pat had developed a plan to raise funds to keep the organization going with paid staff. Director Lashley reported there will be a meeting held on September 23 in Cedar Park to discuss the future of CTLS. 4.Schedule of future meetings - Eric Lashley: Shana Forte Nichols made a motion to cancel the November 2011 Library Advisory Board meeting. The motion was seconded by Glenn Mautner and was passed unanimously. Chair Betty Ann Sensabaugh adjourned the meeting at 7:40 PM. Respectfully submitted, Marisue Miller, Secretary Betty Ann Sensabaugh, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, August 8, 2011 The Library Advisory Board will meet on Monday, August 8, 2011 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Lydia Harkey, Marisue Miller, Rashelle Karp, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Bookmobile – Eric Lashley 2.Report on library inventory – Eric Lashley 3.Possible parking structure near the library – Eric Lashley 4.Schedule of future meetings – Eric Lashley Enclosures: Minutes of July 11, 2011 meeting Director’s report Monthly statistics Monthly donations cc: Jessica Brettle Division Directors Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, August 8, 2011 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , August 8, 2011. Board Members Present: Betty Ann Sensabaugh, Glenn Mautner, Lydia Harkey, Marisue Miller, Shana Forte Nichols Board Members Absent: David Ciambrone, Rashelle Karp Staff Present: Eric Lashley, Library Director Minutes Regular Meeting OTHERS IN ATTENDANCE: Linda Nix – CTLS Lay Representative AGENDA: 1.Minutes of last Meeting: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. Glenn Mautner made the motion to accept the minutes of the July 2011 Library Advisory Board Meeting and Marisue Miller seconded the motion. The motion passed unanimously. 2. DIRECTOR’S REPORT: Director Lashley reported visitations were up for the month of July over the previous year, but circulation was slightly down by approximately 300 items. Eric reported computer usage was again over 10,000 users. Lashley announced Liberty Hill Public Library had lost their certification from the State Library and as a result our library will no longer be able to serve their TexShare cardholders. We currently have approximately 150 Liberty Hill TexShare cardholders. These patrons’ cards will now expire on August 31, 2011. Director Lashley explained the changes to the inter-library loan program instituted by the State Library on August 1. The new system will require libraries of all sizes to be loaner libraries. This will most likely cause delays in receiving materials for our patrons and cause more labor and time on the part of our staff to fill requests of other libraries. Larger library systems that used to handle the majority of ILLs will be unable to fill these requests due to budget cuts and the lack of staffing. Lashley reported the Summer Reading programs were successful. Attendance was high, but circulation wasn’t as high as expected. Also, the number of children or parents using the on-line registration program was lower than in previous years. Eric announced Haley Denton had left employment of the library to attend seminary in Dallas and Laura Evans had resigned to join the Peace Corps. Former employee Billy Cryer will return in late August as an intern, to complete the requirements for an MLS from Indiana University. He will be giving basic computer classes. Director Lashley reported the Texas Society of Sculptor’s annual show has been a big success. However, one sculpture was accidentally broken in the children’s room. Eric announced the OverDrive consortium will have 15 new libraries joining soon. This will increase the number of titles available to our patrons. Eric reported a number of incidents that have happened at the library recently: car accident in parking lot, theft of tip jar in coffee shop and fire in recycling dumpster. Director Lashley read aloud and discussed the patron comments for July. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: 1. Bookmobile – Eric Lashley: Director Lashley reported the Council approved the purchase of the bookmobile on July 12, 2011. The Friends of the Library signed a Memorandum of Agreement with the City and issued a cashier’s check for $60,000 as a down payment for the bookmobile. Director Lashley will be meeting with the manufacturer of the bookmobile on August 9 to finalize the laminate and colors of the interior. Linda Nix wanted the Friends to be sure to publicize the fact that no City tax dollars are being used to fund the purchase of the bookmobile. She said she had heard complaints that during this economic downturn the City shouldn’t be investing in such a large purchase. Eric responded that the publicity had been clear the Friends were purchasing the vehicle on behalf of the City and he would be sure to pass on the message to the Friends Board. 2.Report on library inventory – Eric Lashley: Director Lashley reported the inventory was successful. The nonfiction section on the second floor was rearranged to make it more user friendly. A section of shelving was removed for safety reasons from near the Jeep in the children’s room. The adult DVD collection was moved near the circulation desk due to a high theft rate. 3.Possible parking structure near the library – Eric Lashley: Director Lashley reported an item is on the August 9, 2011 Council agenda to approve funds to hire an architect to do preliminary design work and cost estimates for a parking garage across the street from the library. However, the City does not currently own the land where the parking lot is proposed to be located. 4.Schedule of future meetings - Eric Lashley: There were no changes to the schedule for future meetings. Chair Betty Ann Sensabaugh adjourned the meeting at 7:50 PM. Respectfully submitted, Marisue Miller, Secretary Betty Ann Sensabaugh, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, July 11, 2011 The Library Advisory Board will meet on Monday, July 11, 2011 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Lydia Harkey, Marisue Miller, Rashelle Karp, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Place of library in City’s organization chart – Eric Lashley 2.Library budget – Eric Lashley 3.Bookmobile – Eric Lashley 4.Finalized State Library budget/future of CTLS – Eric Lashley 5.Schedule of future meetings – Eric Lashley Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, July 11, 2011 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , July 11, 2011. Board Members Present: Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Lydia Harkey, Marisue Miller, Shana Forte Nichols Board Members Absent: Rashelle Karp Staff Present: Eric Lashley, Library Director Minutes Regular Meeting OTHERS IN ATTENDANCE: Linda Nix – CTLS Lay Representative AGENDA: 1.Minutes of last Meeting: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. David Ciambrone made the motion to accept the minutes of the June 2011 Library Advisory Board Meeting and Glenn Mautner seconded the motion. The motion passed unanimously. 2. DIRECTOR’S REPORT: Director Lashley reported circulation and visitations were down for the month of June over the previous year. However, the Internet usage was very high with 10,558 users. The OverDrive e-books continue to see a steady increase in usage, but the downloadable audio books have been less predictable. Eric announced a few new libraries have joined the consortium and he expects more libraries to join in October when many libraries fiscal years begin. Director Lashley reported Sheri Miklaski attended the American Library Association’s annual conference in New Orleans and brought back a number of ideas for programs and services. One program in particular, the Living Library, was very appealing. The Living Library program allows patrons to “check-out” individuals and learn about a particular person’s background or beliefs. We are looking to implement this program in the fall. Eric announced the Texas Society of Sculptors will have a reception for their annual show on July 17 from 1:00 PM to 3:00 PM and Alan “Bones” Davis will provide musical entertainment from 2:00 PM to 4:00 PM the same afternoon. Director Lashley also announced the entries in the annual Teen Art Show are on display on the 2nd floor of the library. Director Lashley read aloud and discussed the patron comments for June. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: 1. Place of Library in City’s organization chart – Eric Lashley: Eric reported Randy Morrow, Director of Community Services, would be retiring in mid-August. At this time, the City is not planning on replacing Mr. Morrow. The future position of the Library in the organization chart is to be determined at a later date. 2.Library Budget – Eric Lashley: Eric reported the City Manager has not included any cuts in his budget to Council. The budget includes increases for the bookmobile program. The library did not receive funding for a request for Temp/On-call positions. These positions had been funded in the past by the Loan Star Libraries grant from the Texas State Library. 3.Bookmobile – Eric Lashley: Eric reported he will go to Council on July 12, 2011 to get approval to purchase the bookmobile from Texas Bus Sales. Eric noted he had just been informed the price of the vehicle had increased due to some additional safety equipment which was needed. The final price of the vehicle went from $123,929.00 to $128,738.91. 4.Finalized State Library budget/future of CTLS – Eric Lashley: Director Lashley read a letter from State Librarian Peggy Rudd dated June 22, 2011 detailing the large number of cuts to the State Libraries budget. The Loan Star Libraries program, which funded the library’s Temp/On-call positions, was totally eliminated. The Interlibrary Loan program has been de-funded and local libraries will need to pick up the majority of costs to maintain interlibrary loans. TexShare databases will be reduced, yet the cost will increase to the libraries by at least 35 percent. Library Systems, such as the Central Texas Library System, will be phased out during the next fiscal year. The Technical Assistance Negotiated Grant program which gives direct computer and technical assistance to small libraries will also be eliminated during the next fiscal year. The State Library will lay off approximately 30 employees. The biggest impact to our library will be the loss of approximately $14,000 in Loan Star Libraries funding as well as the increase in cost of the TexShare databases. Director Lashley hopes to have the Friends of the Library pay for the Temp/On-Call positions next fiscal year. 5.Schedule of future meetings – Eric Lashley: There were no changes to the schedule for future meetings. Chair Betty Ann Sensabaugh adjourned the meeting at 7:45 PM. Respectfully submitted, Marisue Miller , Secretary Betty Ann Sensabaugh, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, June 13, 2011 The Library Advisory Board will meet on Monday, June 13, 2011 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Lydia Harkey, Marisue Miller, Rashelle Karp, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Revision of bylaws – Bridget Chapman, Asst. City Attorney 2.Possible Art Center at old Police Station – Eric Lashley 3.Library Budget – Eric Lashley 4.Bookmobile – Eric Lashley 5.Schedule of future meetings – Eric Lashley cc: Jessica Brettle Division Directors Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, June 13, 2011 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , June 13, 2011. Board Members Present: Betty Ann Sensabaugh, Glenn Mautner, Lydia Harkey, Marisue Miller, Rashelle Karp, Shana Forte Nichols Board Members Absent: David Ciambrone Staff Present: Eric Lashley, Library Director; Bridget Chapman, Asst.City Attorney Minutes Regular Meeting OTHERS IN ATTENDANCE: Linda Nix, CTLS Lay Representative; Inez Vance, Member of Georgetown Citizen Academy AGENDA: 1.Minutes of last Meeting: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. Glenn Mautner made the motion to accept the minutes of the May 2011 Library Advisory Board Meeting and Shana Nichols seconded the motion. The motion passed unanimously. 2. DIRECTOR’S REPORT: Director Lashley reported circulation and visitations were both up over the previous year for the month of May. Eric reported the library had circulated 826 e-books and 518 downloadable audio books in the last 5 months through the new OverDrive digital media services. Eric reported computer usage is expected to rise with the end of school and the library staff has reduced computer usage from 2 hours per day to 1 hour per day to deal with the crowds. Director Lashley also reported new patron registrations should also jump due to summer usage. Eric reported the Johannes Brahms events on May 15 and on June 4 were very successful. Director Lashley reported the Summer Reading kick-off was held on Saturday, June 4 and was well attended. Eric announced the staff met with staff of Texas Department of Assistive and Rehabilitative Services to discuss the possibility of installing software on a library computer that can assist the blind with navigating the Internet. The library has a few patrons that may benefit from having access to the Internet through the purchase of the special software. Eric also announced the library will be closed August 1 – August 5 to conduct an inventory and re-arrange the nonfiction shelving on the second floor. Director Lashley read the patron comments for the month of May. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: 1. Revision of bylaws – Bridget Chapman, Asst. City Attorney: Bridget Chapman explained that the City Secretary and City Attorney’s offices were standardizing the bylaws for all of the City’s Boards and Commissions to make it easier in the future to make changes in the City ordinance. Bridget went over each section of the Library Advisory Board’s bylaws and answered questions from the board. Glenn Mautner made the motion to accept the new bylaws and Lydia Harkey seconded the motion. The motion passed unanimously. 2.Possible Art Center at old Police Station – Eric Lashley: Eric reported the Arts and Culture Board is recommending converting the old Police Station into an arts center when the police move to the new public safety facility being constructed on D.B. Wood Road. Eric said he made a report to the Main Street Advisory Board on June 10 and will be meeting with the Convention and Visitors Bureau board and Economic Development Advisory Board to discuss the possible arts center and its impact on tourism and the cultural offerings for residents of Georgetown. 3.Library Budget – Eric Lashley: Director Lashley reported the budget process has been delayed with the election of two new council members. Eric said he hopes to have more news on the library’s budget by the July board meeting. 4.Bookmobile – Eric Lashley: Eric reported the Friends had raised over $80,000 for the purchase of a bookmobile. The Friends did not receive the two large grants they applied for, but did receive a $2,000 grant from the Chisholm Trail Community Foundation. Eric announced the Friends would be applying for a Brown Foundation grant which may help them reach their goal of $150,000. 5.Schedule of future meetings – Eric Lashley: Board members did not have the need to make any changes at this time to future meeting dates. Chair Betty Ann Sensabaugh adjourned the meeting at 7:40 PM. Respectfully submitted, Marisue Miller , Secretary Betty Ann Sensabaugh, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, May 9, 2011 The Library Advisory Board will meet on Monday, May 9, 2011 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Lydia Harkey, Marisue Miller, Rashelle Karp, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Report on TLA and CTLS issues – Eric Lashley 2.Report on Picture Circus – Eric Lashley 3.Bookmobile – Eric Lashley 4.Georgetown Reads! – Eric Lashley 5.Harper Collins eBooks – Eric Lashley 6. Schedule of future meetings – Eric Lashley Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, May 9, 2011 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , May 9, 2011. Board Members Present: Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Marisue Miller, Rashelle Karp Board Members Absent: Shana Forte Nichols, Lydia Harkey Staff Present: Eric Lashley, Library Director Minutes Regular Meeting OTHERS IN ATTENDANCE: Linda Nix – CTLS Lay Representative AGENDA: Minutes of last Meeting: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. David Ciambrone made the motion to accept the minutes of the April 2011 Library Advisory Board Meeting and Glenn Mautner seconded the motion. The motion passed unanimously. Director’s Report Director Lashley reported circulation and visitations for the month of April both were up over the previous year. Eric reported April was a very busy month: the Friends kicked off the WOW! bookmobile campaign, the library celebrated Earth week, we had Georgetown Reads! programs, staff attended the Texas Library Association conference in Austin, we had a volunteer appreciation luncheon, and the Picture Circus event took place. Eric announced that Sue and Linda were recognized as volunteers of the year at the volunteer appreciation luncheon. Director Lashley reported two sculptures had been purchased from among the sculptures being displayed in the library by the Texas Society of Sculptors. Eric announced Susan Mallory would be speaking at the library on Tuesday, May 10 at 1 PM and a reception for the 9th grade art show would be held at 6 PM. After a number of years of waiting, a grand piano to be used for music events at the library will be delivered to the library by the Georgetown Symphony Society. The first event will be the “Meet Johannes Brahms” on Sunday, May 15 at 2 PM. This is a preview event for the Georgetown Festival of the Arts. The Summer Reading program will kick-off on Saturday, June 4. Director Lashley read the patron comments for the month of April. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: 1. Report on TLA and CTLS issues – Eric Lashley: Eric reported that no new funding was expected from the State budget for the Central Texas Library System and he had heard a rumor that CTLS was considering merging with another nonprofit library system to work to provide continuing education opportunities and training for public libraries state-wide. The Texas State Library will be laying off approximately 30 employees and they will no longer be providing continuing education opportunities for public libraries. Eric also reported staff attended the TLA conference in Austin and found our library was staying abreast of library trends and may be ahead on some trends. 2.Report on Picture Circus – Eric Lashley: Eric displayed the front page of the Williamson County Sun showing an acrobat and a clown from the Picture Circus event. The event was well attended. It was the first large outdoor event we have had in a long while and staff learned what to do and what not to do for any similar events for the future. 3.Bookmobile – Eric Lashley: Eric distributed photos of a vehicle similar to the size and model of the bookmobile the library is considering purchasing. Director Lashley reported the Friends sent out solicitation letters on May 5 and look forward to seeing what type of response they will get. Eric reported the Friends were still waiting to hear from grant agencies. 4.Georgetown Reads! – Eric Lashley: Director Lashley reported the Georgetown Reads! program launched on April 1 with a chili tasting at the Hill Country Bookstore. The staff has had a successful canned food drive, cook book give-away, wine tasting, and cooking demonstration. The wine tasting and cooking demonstrations were so successful, patrons have asked us to make these regular events. Lashley reported a new winery may be willing to do a wine tasting prior to their arrival in town and an idea of having new restaurants assist with cooking demonstrations to help promote their businesses was also discussed. 5.Harper Collins eBooks – Eric Lashley: Eric reported he participated in a conference call with other public librarians in Texas, the staff of the Texas Library Association and Harper Collins, and also a subsequent meeting with selected public librarians, TLA staff and a representative of the American Library Association’s executive committee to discuss Harper Collins’ new 26-checkouts policy as it relates to eBooks. Eric explained Harper Collins has established a policy in which libraries that purchase the license to use their eBooks can only use the eBooks for a total of 26 checkouts. This has caused a huge backlash among libraries across the country and many libraries have decided to boycott Harper Collins. The Georgetown Public Library as well as the Central Texas Digital Consortium has decided it does not make economic sense to purchase eBooks from Harper Collins. Eric explained the copyright laws do not allow libraries to truly own, trade, or lend eBooks the same way we do other library materials. Eric and other librarians are concerned if Harper Collins’ policy of 26 checkouts becomes the norm, libraries or consortiums will never be able to build a core collection of eBooks to meet patron demand. Unfortunately, the technology and market is so new for eBooks, it may be a while before libraries and publishers come to an agreement that mutually benefits both parties. 6.Schedule of future meetings – Eric Lashley: Board members did not have the need to make any changes at this time to future meeting dates. Chair Betty Ann Sensabaugh adjourned the meeting at 7:35 PM. Respectfully submitted, Marisue Miller , Secretary Betty Ann Sensabaugh, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, April 11, 2011 The Library Advisory Board will meet on Monday, April 11, 2011 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Lydia Harkey, Marisue Miller, Rashelle Karp, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.2011/12 Budget Input (form enclosed) – Eric Lashley 2.CTLS news and issues – Eric Lashley 3.Bookmobile – Eric Lashley 4.Georgetown Reads! – Eric Lashley 5.Schedule of future meetings – Eric Lashley Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, April 11, 2011 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , April 11, 2011. Board Members Present: Betty Ann Sensabaugh, Lydia Harkey, Marisue Miller, Rashelle Karp, Shana Forte Nichols Board Members Absent: David Ciambrone, Glenn Mautner Staff Present: Eric Lashley, Library Director Minutes Regular Meeting OTHERS IN ATTENDANCE: Linda Nix – CTLS Lay Representative AGENDA: 1.Minutes of last Meeting: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. Shana Nichols made the motion to accept the minutes of the March 2011 Library Advisory Board Meeting and Marisue Miller seconded the motion. The motion passed unanimously. 2. DIRECTOR’S REPORT: Director Lashley reported circulation and visitations for the month of March both were up over the previous year. Eric announced many staff members would be attending the Texas Library Association’s Conference in Austin the week of April 11. He also reported he met with the head of the Sun City Library to discuss the bookmobile project. She did not have any concerns about the bookmobile project and was glad to see the library reaching out to the community. She mentioned having a group of volunteers for the bookmobile with a possible name, Friends of the Bookmobile. Eric thanked Sue Miller for all of her efforts and work in helping with the annual tea party, which was a great success. Eric reminded the Board there would be a volunteer appreciation luncheon on Thursday, April 18 at noon. Eric spoke about the WOW! Bookmobile kick-off event held April 3. He also spoke of his appreciation to the Temple Public Library for volunteering to bring their vehicle for the event. Director Lashley also announced the Friends of the Library were going to have a booth at the Red Poppy Festival to promote the bookmobile project. Director Lashley also reported the Community Impact newspaper reported the lot at 8th and Martin Luther King Jr. is scheduled to be paved soon. Eric tried to get confirmation of timing from the County, but has been unsuccessful in getting a reply. Eric reported tax season is almost over and this was the smoothest year to date. This year saw very few problems and very happy patrons. Eric reminded the Board of the Picture Circus event on April 30 and he read over the patron comments. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: 1. 2011/12 Budget Input - Eric Lashley: Eric read comments submitted by Glenn Mautner. The Board discussed the need to support the bookmobile and other services of the library. Sue Miller asked if the library needed to make cuts, where would we make cuts? Eric responded that in the past the library has been willing to cut the travel and training budget. Most of the budget is personnel and the only areas to cut that would have the least impact on the patrons are travel, training, and postage. 2.CTLS news and issues – Eric Lashley: Eric reported that no new funding was expected from the State budget for CTLS funding. Eric and Linda reported the news is depressing for many of the small libraries in our area. 3.Bookmobile – Eric Lashley: Eric reported the Friends’ bookmobile committee has been hard at work planning the WOW! Bookmobile campaign. They are scheduled to send out a solicitation letter by mail in the next few weeks. So far, the response has been positive. 4.Georgetown Reads! – Eric Lashley: Eric read a list of events for Georgetown Reads! and so far the response has been great with the food drive and cook book giveaway. Eric reported the wine tasting event was almost full. 5.Schedule of future meetings – Eric Lashley: Board members did not have the need to make any changes at this time to future meeting dates. Chair Betty Ann Sensabaugh adjourned the meeting at 7:35 PM. Respectfully submitted, Marisue Miller , Secretary Betty Ann Sensabaugh, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, March 14, 2011 The Library Advisory Board will meet on Monday, March 14, 2011 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Lydia Harkey, Marisue Miller, Rashelle Karp, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM Consideration of : 1.Presentation by Mickie Rundell, Chief Financial Officer, regarding the budget process 2.Minutes of last meeting 3.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Introduction of new members – Eric Lashley 2.Election of vice chair and secretary – Eric Lashley 3.CTLS news and issues – Eric Lashley 4.Bookmobile – Eric Lashley 5.Central Texas Digital Consortium & Overdrive – Eric Lashley 6.Possible Arts Center – Eric Lashley 7.Georgetown Reads! – Eric Lashley 8.Schedule of future meetings – Eric Lashley Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, March 14, 2011 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , March 14, 2011. Board Members Present: Betty Ann Sensabaugh, Glenn Mautner, Lydia Harkey, Marisue Miller, Rashelle Karp, Shana Forte Nichols Board Members Absent: David Ciambrone Staff Present: Eric Lashley, Library Director; Lorie Lankford, Comptroller Minutes Regular Meeting AGENDA: 1.Presentation by Lorie Lankford - Comptroller, regarding budget process: Lorie introduced herself to the board and handed out a survey she would like the board to complete as a group and return to Finance after the April board meeting. Lorie stated sales taxes were up and they were projecting appraisals were going to be the same or slightly higher for next year. She did say the City was worried about escalating fuel prices. Lorie reported the City was holding a bond election in May for a new Public Safety Facility and if the bond is passed by voters, the tax rate would increase. Lorie stated the City would prepare a conservative budget. 2.Minutes of last Meeting: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. Glenn Mautner made the motion to accept the minutes of the February 2011 Library Advisory Board Meeting and Marisue Miller seconded the motion. The motion passed unanimously. 3. DIRECTOR’S REPORT: Director Lashley reported visitations were down for the month of February, but circulation was slightly up over last year. Visitations were down due to the Library closing a day due to snow. Eric asked if everyone had received a copy of the latest board membership list with contact information. Each member indicated they had received the list and the information was correct. Eric announced the Children’s Services staff attended a Summer Reading workshop in Wells Branch on February 11. Director Lashley announced the following upcoming events: March 16 -- Annual Tea Party March 20 – Cajun Music by the Charles Thibodeaux and the Austin Cajun Aces April 3 – WOW! Bookmobile Kickoff event with the Jitterbug Vipers April 14 – Volunteer Appreciation Luncheon April 16 – last day for tax assistance April 29 – wine tasting event for Georgetown Reads! April 30 – Picture Circus children’s event Eric read the patron comments and distributed copies of the 3 letters to the editor printed in the Williamson County Sun in regards to the rhino sculpture. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: 1. Introduction of new members - Eric Lashley: Betty Ann asked for all the members to introduce themselves to the board. Shelley Karp moved to Georgetown in May 2010 from Pennsylvania and Lydia Harkey has been in Georgetown since the late 90’s and has two daughters. 2.Election of vice chair and secretary – Eric Lashley: Glen Mautner made the motion to elect Shana Nichols for vice chair and Marisue Miller for secretary. Betty Ann Sensabaugh seconded the motion. The motion passed unanimously. 3.CTLS news and issues – Eric Lashley: Eric reported he and Linda Nix attended a CTLS meeting in Bertram, Texas, on March 4. Eric distributed information concerning the proposed cuts to the State Library’s budget. He reported that unless funding changed dramatically, CTLS would not have paid staff to coordinate the activities of the system beginning sometime in 2012. 4.Bookmobile – Eric Lashley: Eric repeated that the WOW! (Words On Wheels) bookmobile fundraising will kick off on April 3 from 2- 4 p.m. at the library. He reported that the City and the Friends have applied for 3 grants and will apply for more in the weeks to come. Director Lashley said he will meet with a bookmobile manufacture on Tuesday, March 15 to discuss the features and purchase price of the vehicle. 5.Central Texas Digital Consortium and OverDrive – Eric Lashley: Eric noted two lines on the monthly statistics report now show the circulation of the downloadable audiobooks and e-books. He stated the library would be boycotting purchasing any e-books from the publisher Harper Collins due to their limiting e-Book check-outs to 26 total check-outs. Eric realizes this may cause concern for some patrons, but it doesn’t make sense to purchase an e-Book our patrons may not be able to use. He also stated the members of the consortium met face to face for the first time in Temple and created some rules and guidelines for the members to follow. 6.Possible Arts Center – Eric Lashley: Eric reiterated that the City would hold a bond election in May for a new public safety facility on D.B. Woods Road. Eric stated there have been discussions of converting the old police station into an Arts Center if the police vacate it in 2014. 7.Georgetown Reads! - Eric Lashley: Eric reported the Georgetown Reads! program will kick off on April 1. The staff is planning an author talk, author dinner, canned food drive, cooking demonstration, scavenger hunt, and wine tasting. Eric will e-mail the board to let them know when they may sign up for the wine tasting. 8.Schedule of future meetings – Eric Lashley: Board members did not have the need to make any changes at this time to future meeting dates. Chair Betty Ann Sensabaugh adjourned the meeting at 7:50 PM. Respectfully submitted, Marisue Miller , Secretary Betty Ann Sensabaugh, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, February 14, 2011 The Library Advisory Board will meet on Monday, February 14, 2011 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Anjeanette Benefield, Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Kathryn Morehouse, Marisue Miller, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Bookmobile – Eric Lashley 2.Report on January CTLS membership meeting – Linda Nix 3.Possible Arts Center – Eric Lashley 4.Georgetown Reads! – Eric Lashley 5.Schedule of future meetings – Eric Lashley Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, February 14, 2011 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , February 14, 2011. Board Members Present: Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Kathryn Morehouse, Marisue Miller, Shana Forte Nichols Board Members Absent: Anjeanette Benefield Staff Present: Eric Lashley, Library Director Minutes Regular Meeting OTHERS IN ATTENDENCE: Linda Nix – CTLS Lay Representative MINUTES: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. David Ciambrone made the motion to accept the minutes of the January 2011 Library Advisory Board Meeting and Glenn Mautner seconded the motion. The motion passed unanimously. DIRECTOR’S REPORT: Eric thanked Kathyrn and Angie for their service to the Library Advisory Board. Director Lashley announced the Board would have two members at the March meeting. The new members are: Rashelle Karp and Lydia Harkey. Betty Ann Sensabaugh was reappointed as Chair. Eric reported circulation for the month of January was slightly higher than last year, but visitations were down due in part to last year’s Holocaust exhibit which brought in large crowds. Eric reported Georgetown patrons have checked out 254 e-books and downloaded 218 audiobooks from our new OverDrive service which began on December 17. Director Lashley announced the Central Texas Digital Consortium will be meeting in Temple, TX on February 18 to discuss the organization of the consortium. Eric reported tax assistance has begun and is operating 4 days a week. Patrons are able to e-file or paper file with the assistance of our volunteers. Director Lashley reported the author series event by H.W. Brands was a huge success. Approximately 150 turned out for the event. Eric read the patron comments. Eric announced on February 20, the band Lucky Strikes will perform at the Library from 2:00 – 4:00 PM. The Library will be hosting a children’s illustrator festival called “Picture Circus” on Saturday, April 30. Eric also announced that Linda Nix and he would be attending a regional CTLS meeting on March 4 in Bertram, TX. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: 1. Bookmobile – Eric Lashley: Eric reported Council gave approval to move forward with the bookmobile project. Eric noted the Friends have formed a fundraising committee and they will be meeting on February 15 to adopt a theme and logo. 2.Report on January CTLS membership meeting – Linda Nix: Linda reported she and Eric attended the annual CTLS membership meeting in Belton, TX on January 28. Linda read a list of CTLS award winners. The major news of the meeting was the proposed budget cuts to the State Library which affect both CTLS and member libraries. The two cuts that would affect our library the most were the cuts to the Loan Star Libraries funding and the TexShare databases. Eric noted those two cuts may equal a $20,000 loss of funding to the Library. Linda encourages members to contact our State representatives if they felt the cuts should be spared. 3.Possible Arts Center – Eric Lashley: Eric reported there were discussions to convert the police station into an arts center, if the Public Safety bond proposed for May is passed. Eric noted he and Judy Fabry are the staff liaisons for the Arts and Culture Board and they have made a recommendation to move forward with converting the police station into a visual arts center. More research and plans need to be made before a final decision will be made on the future of the police facility. 4.Georgetown Reads! – Eric Lashley: Eric reported the Georgetown Reads! program will kick-off on April 1. We are planning for an author talk, author dinner, canned food drive, cooking demonstration, scavenger hunt, and wine tasting. More information will be provided at the March board meeting. 5.Schedule of future meetings – Eric Lashley: Board members did not have the need to make any changes at this time to future meeting dates. Chair Betty Ann Sensabaugh adjourned the meeting at 7:25 PM. Respectfully submitted, Eric Lashley, Acting Secretary Betty Ann Sensabaugh, Chair Notice of Meeting of the Library Advisory Board City of Georgetown, Texas Monday, January 10, 2011 The Library Advisory Board will meet on Monday, January 10, 2011 at 06:30 PM in the Staff conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Library Advisory Board Members: Anjeanette Courtin, Betty Ann Sensabaugh, David Ciambrone, Glenn Mautner, Kathryn Morehouse, Marisue Miller, Shana Forte Nichols Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified. Call to Order at 06:30 PM AGENDA: Consideration of : 1.Minutes of last meeting 2.Director’s Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the following: 1.Overdrive – Eric Lashley 2.Bookmobile – Eric Lashley 3.Changes to website – Eric Lashley 4.Schedule of future meetings – Eric Lashley Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas Monday, January 10, 2011 The Library Advisory Board of the City of Georgetown, Texas, met on Monday , January 10, 2011. Board Members Present: Shana Forte Nichols, Marisue Miller, Kathryn Morehouse, Glenn Mautner, Betty Ann Sensabaugh Board Members Absent: Anjeanette Benefield, David Ciambrone Staff Present: Eric Lashley, Library Director Minutes Regular Meeting OTHERS IN ATTENDENCE: Linda Nix – CTLS Lay Representative MINUTES: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. Glenn Mautner made the motion to accept the minutes of the December 2010 Library Advisory Board Meeting and Marisue Miller seconded the motion. The motion passed unanimously. DIRECTOR’S REPORT: The big news for the month of December was the return of the Frog sculpture, “I’ve Been Kissed” to San Gabriel Park on Christmas Day. City staff members were very pleases to find the piece returned. The stolen frog generated a lot of press which we hope led to pressuring the guilty party returning the sculpture. Eric announced David Ciambrone sends his regards. His absence is due to him vacationing in England. Director Lashley announced circulation was slightly down for the month of December. This may be due to the number of days the library was closed this year as compared to last year. However, visitations were slightly up over last year. Eric reported Earlene Scott was recognized as the Library Employee of the Year for 2010. Director Lashley noted there were 33 entries on the “Edible Construction” gingerbread contest. Photographer Wes Odell donated a photo titled “Have You Been Here?” to the library for our permanent collection. Eric reported the OverDrive downloadable books program was launched December 17. So far, response has been positive. We have received a few calls for assistance, but for the most part, we’ve had positive responses. We have had a number of new patrons register for new cards specifically to gain access to the downloadable materials after reading Judy Fabry’s column in the Williamson County Sun. Eric reminded the Board the Hill Country Octet would be performing January 16 and H.W. Brands will be speaking as part of the Friends Hill Country Author series on January 13 at 2 PM. Eric announced Linda Nix and he would be attending a CTLS meeting in Belton on January 28, tax help would begin the last Saturday in January, the Library should be receiving 12 new laptop computers for our classroom and the Library will be receiving a new public photocopier. Eric read the patron comments. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: 1. Overdrive downloadable audiobooks – Eric Lashley: Eric announced the Central Texas Digital Library Consortium will be adding 5 new members – Temple, Cedar Park, Buda, Copperas Cove, and Harker Heights. Eric noted he would try and have statistics available at the February Board meeting. 2. Bookmobile – Eric Lashley: Eric reported he would be presenting the bookmobile program to the City Council on January 25 to get approval to move forward. Eric listed potential locations, a potential schedule of services, and described how he envisions the program working. He readily admitted there were a number of logistics that would need to be worked out if the project gets approval to move forward. 3.Changes to website – Eric Lashley: Eric demonstrated a few of the changes the staff has made to the website. Eric asked the Board if they preferred having the OverDrive records in the catalog and demonstrated how these items appear in the catalog. After much discussion, the Board could not come to a clear consensus as to whether it made sense to have the records in the catalog or to just have them on the OverDrive website. Most agreed the Library needed to do a better job educating the public in regards to the OverDrive service. 4.Schedule of future meetings – Eric Lashley: Board members did not have the need to make any changes at this time to future meeting dates. Chair Betty Ann Sensabaugh adjourned the meeting at 7:45 PM. Respectfully submitted, Anjeanette Benefield, Secretary Betty Ann Sensabaugh, Chair