HomeMy WebLinkAboutLAB_Agenda&Minutes_2012Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, December 10, 2012
The Library Advisory Board will meet on Monday, December 10, 2012 at 06:30 PM in the Staff conference
room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Betty Ann Sensabaugh, Charles Aguillon, Karen Limbaugh, Linda Nix, Lois Case, Margaret Thompson
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
Consideration of :
1.Minutes of last meeting
2.Citizens wishing to address the Board
3.Director’s Report
4.Reminder to member who needs to reapply
Consideration of and possible action on the following:
1.Election of new Board secretary – Betty Ann Sensabaugh
2.Update on Georgetown Art Center – Eric Lashley
3.Update Library’s Strategic Plan – Eric Lashley
Certificate of Posting
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Hamilton, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, December 10, 2012
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , December 10, 2012.
Board Members Present:
Betty Ann Sensabaugh, Charles Aguillon, Karen Limbaugh, Linda Nix, Lois Case, Margaret Thompson
Board Members Absent:
Staff Present:
Eric Lashley, Library Director
Minutes
Regular Meeting
·Minutes of last Meeting: The meeting was called to order by Chair Betty Ann
Sensabaugh at 6:30 PM. Linda Nix made the motion to accept the minutes of
the November 2012 Library Advisory Board Meeting and Lois Case seconded
the motion. The motion passed unanimously.
·Citizens wishing to address the Board: None
·Director’s Report
Director Lashley wished the board members happy holidays. Lashley gave his
condolences on behalf of the library staff to Linda for the loss of her husband, Colonel
Joe Nix. Colonel Nix was a volunteer with the library’s tax service and he will be
missed.
Lashley reported visitations and circulation were slightly down over last year’s figures.
The Wowmobile circulation was 1,704 in November. Internet usage was 5,814.
OverDrive e-books were slightly down over the previous month at 655 checkouts,
downloadable audiobooks were slightly up with 143 checkouts.
Lashley announced author Jeff Abbott spoke at the library on Wednesday, November
14 as part of the Hill Country Author’s series. Mr. Abbott was very humorous and the
Friends were honored to have him speak, since he rarely does public events.
Lashley reported the Texas Society of Sculptors has a new show at the library and he
doesn’t think there are any controversial pieces in the current show.
Director Lashley noted he and Leslie Bradley attend the November 30 meeting of the
Rotary Club to accept a donation for the Wowmobile. Eric reported the program for the
meeting was a retired school librarian who now works in Uganda six months out of the
year, starting school libraries.
Lashley reported Rosa Garcia had one of her going away parties on December 7, 2012.
Santa Claus was the main attraction at the party. Santa will also be at the library on
December 14.
Lashley reported that the annual Edible Extravaganza is underway. Voting goes
through December 13 and the gingerbread houses will be on display until December
18.
Upcoming events:
Just Friends will perform live on Sunday, December 16 from 2 PM to 4 PM.
Lashley announced the Congregation Havurah Shalom is planning on having the Anne
Frank exhibit come to Georgetown in 2014. This will be a large event for our library.
Trainers from the Anne Frank Center in New York will come to teach docents how to
present the information contained in the exhibit to the public.
Lashley reviewed the patron comments for the month of November.
Consideration of and possible action on the following:
1. Election of new Board secretary – Betty Ann Sensabaugh asked the board to
consider whether or not they wanted to elect a new secretary to serve the last
two months of this term. Linda Nix volunteered to serve as secretary for the next
two months. Lois Case made the motion to elect Linda Nix as secretary and
Karen Limbaugh seconded the motion. The motion passed unanimously.
2.Update on Georgetown Art Center – Eric Lashley: Lashley showed the plans
for the art center and explained that the plans had been approved by the Historic
and Architectural Review Commission. Plans are for the art center to have a soft
opening in March and a grand opening in April. Both Aguillon and Nix said they
had received a mailer from the nonprofit group, Georgetown Art Works, asking
for donations to operate the art center.
3.Update Library’s Strategic Plan – Eric Lashley: Director Lashley introduced a
few changes to the strategic plan discussed in the November meeting. A
proposed change was to update Objective 2 under Goal I.
Goal I is to improve access to information and collections of the library for all
citizens of Georgetown. Old Objective 2 stated: “Increase outreach efforts to
citizens with limited mobility and access to transportation .” The new
Objective 2 showed read, “Increase outreach efforts to citizens with limited
mobility and access to transportation by use of a bookmobile .” The new
strategies should be as follows:
a. Identify neighborhoods which include citizens with limited mobility and
access to transportation - (ON GOING)
b.Identify and contact day care providers to set up visits – (ON GOING)
c.Establish liaison with activity directors of nursing homes and assistant living
facilities – (ON GOING)
d.Maintain Inter-Library Loan program with Georgetown Independent School
District – (ON GOING)
At the November board meeting, Charles Aguillon asked to see the mission
statement changed to incorporate arts and culture. Director Lashley distributed a
copy of the library’s current mission statement and examples of other library
mission statements throughout the country.
The current mission statement reads, “The mission of the Georgetown Public
Library is to enhance the quality of life of all members of the community by
providing open and equal access to information by creating opportunities
for lifelong learning and by encouraging a love of reading.”
After a brief discussion, the board members liked the Sacramento Public
Library’s statement: “The Public Library is dedicated to free and equal
access to information, knowledge, independent lifelong learning, cultural
enrichment, and the joys of reading for our diverse community.”
The board proposed eliminating the words “knowledge” and “independent” and
adding the word “technology”.
The mission statement would read, “The Georgetown Public Library is
dedicated to free and equal access to information, technology, lifelong
learning, cultural enrichment, and the joys of reading for our diverse
community .”
The board had no further comments concerning the library’s strategic plan.
Chair Betty Ann Sensabaugh adjourned the meeting at 7:20 P.M.
Respectfully submitted,
Linda Nix, Secretary Betty Ann Sensabaugh, Chair
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, November 12, 2012
The Library Advisory Board will meet on Monday, November 12, 2012 at 06:30 PM in the Staff conference
room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Betty Ann Sensabaugh, Charles Aguillon, Karen Limbaugh, Linda Nix, Lois Case, Margaret Thompson
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
AGENDA:
Consideration of :
1.Minutes of last meeting
2.Citizens wishing to address the Board
3.Director’s Report
Consideration of and possible action on the following:
1.Introduction of library staff member – Eric Lashley
2.Promotion of Sheri Miklaski -- Eric Lashley
3.Library Board Membership and Application Process – Eric Lashley
4.Update Library’s Strategic Plan – Eric Lashley
Certificate of Posting
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Hamilton, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, November 12, 2012
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , November 12, 2012.
Board Members Present:
Betty Ann Sensabaugh, Charles Aguillon, Linda Nix, Lois Case, Lydia Harkey, Margaret Thompson
Board Members Absent:
Karen Limbaugh
Staff Present:
Eric Lashley, Library Director
Minutes
Regular Meeting
·Minutes of last Meeting: The meeting was called to order by Chair Betty Ann
Sensabaugh at 6:30 PM. Lois Case made the motion to accept the minutes of
the October 2012 Library Advisory Board Meeting and Linda Nix seconded the
motion. The motion passed unanimously.
·Citizens wishing to address the Board: None
·Director’s Report
Director Lashley reported former Director of Community Services Randy Morrow
passed away on November 8, 2012. Previously, the Library was under the Community
Services Division within the City’s hierarchy.
Eric reported that Rosa Garcia, Children’s Services Coordinator, announced her
retirement, after 20 years of service to the library. Her last day will be on December 31,
2012. Eric noted it will be very difficult to find a replacement with Rosa’s experience,
connections, and relationships in the community.
Lashley reported Judy Fabry, Administrative Assistant, will return to work on December
7, 2012.
Director Lashley noted circulation was down from October 2011due to the closure of
the library the first 5 days in October. However, he noted circulation was strong for
October with 41,909 checkouts. The library also had 26,729 visitors. There was an
up-tick in Inter-library loans. E-book circulation was 710 and library patrons checked out
121 downloadable audiobooks from our OverDrive consortium. The WOW!mobile
circulation was 1,351 for the month of October.
Eric reported Kalena Powell started work on October 15, replacing Kathleen Burnop.
Kalena is bi-lingual and will increase our bi-lingual storytimes.
Lashley also reported Library Assistant Lawren Ramos was married and is now Lawren
Weiss.
Director Lashley reported Sheri Miklaski and Brenna Normann attended an OverDrive
consortium meeting in Round Rock. The discussion focused around collection
deployment and the group acting more as a consortium.
Lashley reminded the board that author Jeff Abbott would be speaking on November 14
at 2 PM as part of the Friends of the Library’s Hill Country Author Series. He also
reminded the board, that the Friends would be selling the book-a-day calendars starting
November 14.
Lashley reported the library celebrated Freedom to Read – Banned Books Week in
October. When asked whether the library had received any challenges during the
month of October, he reported that there had been none.
Director Lashley read and reviewed the patron comments for the month of October.
Consideration of and possible action on the following:
1.Introduction of library staff member – Eric Lashley: There were no staff
members available to be introduced the board.
2.Promotion of Sheri Miklaski to Assistant Director – Eric Lashley: Lashley
reported the City had recently completed a compensation study that allowed the
vast majority of employees to receive a pay increase. As part of the
compensation study and budget process, he recommended the Assistant
Director position which had been frozen for a number of years, be unfrozen. The
City Manager agreed to unfreeze the position and allow Sheri Miklaski to be
promoted to Assistant Director, which he said was a much-deserved promotion.
3.Library Board Membership and Application Process – Eric Lashley: The
Board reviewed the membership list and the dates of when each member’s term
expires. Eric encouraged board members to reapply for the board. Betty Ann
noted her term will end and a new Chair will be appointed.
4.Update Library Strategic Plan – Eric Lashley: Director Lashley gave an
overview of the Library’s Strategic Plan. Eric went over the mission statement
and 7 major goals. Lois Case had questions concerning a number of the
strategies:
a.Organize a method for customers to be able to recommend books to other
customers: Lashley’s response : This was developed when Amazon became
popular and the library wanted a way for patrons to put comments in our catalog
recommending books to others. We have had patrons use this feature , but it
hasn’t become as popular as Amazon’s comment feature .
b.Encourage donations of bestsellers and recently released materials. Lashley’s
response: A few years ago the Library wanted to partner with local bookstores
that would give incentives to customers to donate their purchases to the library.
The idea was that customers who didn’t care to keep books after they were read
could donate the books to the library and receive a coupon toward the purchase of
their next book at the local bookstore. This would both help the bookstore and
library receive bestseller copies.
c.Every three years survey adult users to identify the interests and needs that
are appropriate for library based programs. Lashley’s response: The library
has used on-line surveys in the past and we need to do this to gauge adult interest.
He noted that many adult programs are already offered at the library by
community groups such as Senior University. He would like to see Senior
University provide scholarships for low income seniors.
d.Add paid volunteer coordinator for and train volunteers. Lashley’s response:
Kathleen Bowling is now the volunteer coordinator for the library. She will be
retiring in February and the library will need to find a replacement for this
position.
e.Hold an annual meeting with City Council to discuss library issues. Lashley’s
response: Years ago, the City Council did meet with each board and commission
at least once annually. This doesn’t seem to be anything Council is interested in
reviving and it may be due to the fact that the City has so many boards and
commissions at this time.
f.Cultivate and nurture relations with all elected officials on all levels: local,
state, and federal. Lashley’s response: As a department that receives public
funds, it is wise to advocate for library funding at all levels. Our goal is to become
such a popular service that it becomes difficult for elected officials to make cuts to
our services.
Charles Aguillon asked to review the mission statement. He believes the library
has really changed by adding the arts and cultural events and this should be
incorporated in the mission statement. Lashley said he would revisit the mission
statement.
Chair Betty Ann Sensabaugh adjourned the meeting at 7:35 P.M.
Respectfully submitted,
Eric Lashley, Acting Secretary Betty Ann Sensabaugh, Chair
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, October 8, 2012
The Library Advisory Board will meet on Monday, October 8, 2012 at 06:30 PM in the Staff conference
room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Betty Ann Sensabaugh, Charles Aguillon, Karen Limbaugh, Linda Nix, Lois Case, Lydia Harkey, Margaret
Thompson
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
Consideration of :
1.Minutes of last meeting
2.Citizens wishing to address the Board
3.Director’s Report
Consideration of and possible action on the following:
1.Introduction of library staff member – Eric Lashley
2.Request for Reconsideration policy – Eric Lashley
3.Report from CTLS meeting 9/28/12 – Linda Nix
4.Report on children’s area staffing – Eric Lashley
5. Report on inventory -- Eric Lashley
Certificate of Posting
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Hamilton, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, October 8, 2012
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , October 8, 2012.
Board Members Present:
Betty Ann Sensabaugh, Karen Limbaugh, Linda Nix, Lois Case, Lydia Harkey, Margaret Thompson
Board Members Absent:
Charles Aguillon
Staff Present:
Eric Lashley, Library Director; Lawren Ramos, Library Assistant
Minutes
Regular Meeting
OTHERS IN ATTENDANCE: Tami Brett and A. Elizabeth Elz
AGENDA:
·Minutes of last Meeting: The meeting was called to order by Chair Betty Ann
Sensabaugh at 6:30 PM. Linda Nix made the motion to accept the minutes of
the September 2012 Library Advisory Board Meeting and Margaret Thompson
seconded the motion. The motion passed unanimously.
·Citizens wishing to address the Board: None
Consideration of and possible action on the following:
Item 2. Request for Reconsideration policy – Eric Lashley: The Chair had been
notified prior to the meeting that Ms. Tami Brett and Dr. A. Elizabeth Elz wished to
speak on this item, so the agenda was rearranged to move this item to the beginning of
the meeting.
Director Lashley read the Request for Reconsideration process and asked the board if
they had any questions or concerns about the process. Director Lashley said he
wanted to be sure the board members were on the same page in case there was a
future challenge. Chair Sensabaugh asked if Dr. Elz and Ms. Brett would like to speak
on this item and they declined at that time.
·Director’s Report
Director Lashley reported the end of fiscal year statistics. Most of the statistics were at
record highs. The year ended with over 552,032 checkouts, more than 24,000
checkouts than the previous year. The library ended the year with 7,198 checkouts of
e-books and 1,954 downloadable audio books. The bookmobile had 6,498 checkouts
in less than 6 months of service. We issued 2,561 new cards and estimated 36,479
meeting room users. The library added 13,741 materials and public computer usage
equaled 80,027.
Eric reported Kathleen Burnop retired on September 15 and the staff had a very nice
retirement dinner in Kathleen’s honor.
Director Lashley updated the board on the Utility Art Box project the Arts and Culture
Board has commissioned. The goal is to decorate two traffic signal boxes in the
downtown with art. If the project is successful, the project would be expanded to other
utility boxes.
Eric noted the City Council is developing a new strategic plan called the City of
Excellence. The City Manager has asked each department to update any strategic
plans they currently have. Director Lashley noted he would distribute copies of the
current strategic plan and have it available for discussion at the November board
meeting.
Eric reported Bethni King and Toni Nietfeld attended a teen workshop in Salado put on
by the Central Texas Library System.
Eric reported on upcoming events at the library: Art Hop reception on October 12 at 6
PM. Jitterbug Vipers will play music on Sunday, October 14 at 2 PM. Library of the
Dead – Teen Zombie event on October 19 and Jeff Abbott will be the speaker at the Hill
Country Author Series on November 14.
Consideration of and possible action on the following:
1.Introduction of library staff member – Eric Lashley: Lawren Ramos was
introduced to the board. Lawren has been with the library less than a year. She
began as a part-time employee helping with the Tween program and when
Hannah Moore resigned, Lawren was moved to full-time and covers the front
circulation desk. Lawren grew-up in Florence, Texas, and graduated from Mary
Hardin Baylor University. She enjoys working in the library and was surprised by
how busy the library is and how it is being used by so many people in the
community. She will also be getting married on October 20, 2012 and will
honeymoon in New Orleans.
2.Request for Reconsideration policy – Eric Lashley: covered earlier in the
meeting
3.Report from CTLS meeting 9/28/12 – Linda Nix: Nix reported she and Eric
attended the annual CTLS meeting in Salado on Friday, September 28, 2012.
She reported CTLS had grown in membership and as of that date had 100
members. Many of the new members came from systems that had closed due
to the removal of state funding. Nix reported CTLS has only three staff
members: two are part-time and one is full-time and funded by a federal grant.
Gretchen Pruett, former Assistant Library Director, was elected to the board.
The Tocker Foundation gave CTLS a check for $50,000 to assist the foundation
with making sure grants to small libraries are being implemented in a
professional manner. There was also discussion of disbanding the Friends of
CTLS since CTLS will be doing their own fundraising efforts. CTLS has also
changed their name to Connecting Texas Libraries Statewide.
4.Report on children’s area staffing – Eric Lashley: Eric reported with the
retirement of Kathleen Burnop the children’s staff has been short one staff
member. However, the library has offered Kathleen’s previous position to
Kalena Powell. She should begin on October 15, 2012. At that time, the library
will be fully staffed for the first time in months.
5.Report on inventory – Eric Lashley: Director Lashley showed photographs of
the disorder in the library during the week of inventory. Eric explained the staff
with the help of the Parks and Recreation department moved all of the fiction
collection, rearranged the shelves and then put back the collection in a number
of days. The staff also took the opportunity to do some training and reorganizing
other work areas.
Chair Betty Ann Sensabaugh adjourned the meeting at 7:10 P.M.
Respectfully submitted,
Lydia Harkey, Secretary Betty Ann Sensabaugh, Chair
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, September 10, 2012
The Library Advisory Board will meet on Monday, September 10, 2012 at 06:30 PM in the Staff
conference room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Betty Ann Sensabaugh, Charles Aguillon, Karen Limbaugh, Linda Nix, Lois Case, Lydia Harkey, Margaret
Thompson
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
Consideration of :
1.Minutes of last meeting
2.Citizens wishing to address the Board
3.Director’s Report
Consideration of and possible action on the following:
1.Introduction of library staff member – Eric Lashley
2.New attendance policy for members of boards and commissions – Eric Lashley
3.Request for Reconsideration policy – Eric Lashley
4.Report from CTLS Long Range Planning meeting – Eric Lashley
Certificate of Posting
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Hamilton, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, September 10, 2012
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , September 10, 2012.
Board Members Present:
Charles Aguillon, Karen Limbaugh, Linda Nix, Lois Case, Margaret Thompson
Board Members Absent:
Betty Ann Sensabaugh, Lydia Harkey
Staff Present:
Eric Lashley, Library Director; Susan Firth, Library Assistant
Minutes
Regular Meeting
AGENDA:
Minutes of last Meeting: The meeting was called to order by Vice Chair Karen
Limbaugh at 6:30 PM. Margaret Thompson made the motion to accept the minutes
of the August 2012 Library Advisory Board meeting and Linda Nix seconded the
motion. The motion passed unanimously.
Citizens wishing to address the Board: None
Director’s Report
Director Lashley reported circulation and visitations were up for the month of August
over the previous year. Lashley noted that he expects circulation should exceed 20,000
checkouts over the previous fiscal year.
Director Lashley also reported that Kathleen Burnop, a library employee with over 17
years' tenure, will be retiring on Friday, September 14. Kathleen has been responsible
for our children’s story times and has been a valuable member of our children’s staff.
Her position has been posted and the library staff hopes to fill the position within a
month. Karen asked who will make the hiring decision for this position. Eric told the
board Rosa Garcia was responsible for the hiring of the children’s staff and she would
form a committee to hire the employee. During the interview process, the candidates
will need to perform a story time for our patrons.
Director Lashley reported the bookmobile shut down operations the last week of August
and the first week of September to allow Michele Harber to take a much needed
vacation and to perform routine maintenance on the vehicle.
Eric reported our OverDrive circulations for the month of August was 727 for e-books
and 122 for audiobooks.
Eric reviewed the patron comments for the month of August.
Consideration of and possible action on the following:
1.Introduction of library staff member – Eric Lashley: Susan Firth was
introduced to the Board. Susan has lived in Georgetown for more than 20 years.
She has been a patron of the library for all of those years. Susan was hired in
July after seeing a job posting in the paper. Susan is currently the President of
the Georgetown Heritage Society and a former member of the Historical
Architectural Review Commission. She enjoys local history and would like to
work in the Texas History Room in the future. She said she loves working at the
library because she gets to see so many people from the community. She said
the biggest surprise was how busy the library is at all times.
2.New attendance policy for members of boards and commissions – Eric
Lashley: Eric reported City Council approved a new attendance policy for
members of boards and commissions which now allows for an excused absence
for medical reasons. Previously, there were no excused absences.
3.Request for Reconsideration policy – Eric Lashley: Director Lashley
explained the current process dealing with request for reconsideration of library
materials. After a brief discussion of the current procedure, Board members
suggested a few changes to the wording of the Request for Reconsideration
form and approved attaching an instruction page that informs any patron
completing the form the process by which a request will be handled.
The new process will be as follows:
Request for Reconsideration Process
After the completed request form is received, the Library Director will review the
material in question and will attempt to answer the complaint to the patron’s
satisfaction. If the patron is not satisfied with the Library Director’s action, a request
may be made for the material to be reviewed by the Library Advisory Board.
If the material is to be reviewed by the Library Advisory Board, an agenda item will be
placed on the earliest possible monthly board meeting agenda. The Library Advisory
Board meets the second Monday of the month at 6:30 PM in the first floor staff
conference room of the library. The Library Director will send an invitation to the patron
to attend the monthly meeting.
At the meeting, the patron who made the request will be allowed 3 minutes to explain
why they would like to have the library material reconsidered. The Chair of the Library
Advisory Board may grant additional time at their discretion. Library Advisory Board
members may ask questions of the patron, but the patron cannot speak during the
deliberations of the agenda item unless they are responding to a direct question. No
action will be taken at the initial board meeting.
After the initial Library Advisory Board meeting, the material in question and any other
materials the patron would like to include in their request will be kept at a designated
location within the library for Library Advisory Board members to review prior to the
second meeting. The same rules and procedures will apply for the second board
meeting. The patron will be granted 3 minutes to speak on the agenda item. The Chair
of the Library Advisory Board may grant additional time at their discretion. Members of
the Library Advisory Board may ask questions of the patron. During deliberations, the
patron is not allowed to speak unless to answer a direct question from the Board. At
the second meeting the Board will make a decision regarding the patron’s request.
If the patron is not satisfied with the Library Advisory Board’s decision, they have the
right to appeal the decision to City Council. If the patron indicates they would like to
appeal, the Library Director will contact the City Manager and Mayor to have the item
placed on a future Council agenda. The Library Director will send an invitation to the
patron informing them of the date and time of the Council meeting and the procedures
that will be followed.
4. Report from CTLS Long Range Planning Meeting – Eric Lashley: Director
Lashley read from the September CTLS newsletter concerning the immediate
future. The system currently has 93 member libraries. This includes 30 new
libraries from outside the region. At this time, CTLS has kept 76% of its former
members. Due to the closing of other systems throughout the State, the Texas
State Library was able to funnel additional funds to the system to support them
until the end of 2012. Additionally, CTLS received a Tocker Foundation grant to
provide additional funding for the system on a yearly basis. CTLS has had to
reduce staff to approximate 2 FTEs, one employee is paid by a grant and two
other employees share a full-time position. It looks like CTLS will survive their
financial crisis for at least another year.
Vice Chair Karen Limbaugh adjourned the meeting at 7:25 P.M.
Respectfully submitted,
Eric Lashley, Acting Secretary Betty Ann Sensabaugh, Chair
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, August 13, 2012
The Library Advisory Board will meet on Monday, August 13, 2012 at 06:30 PM in the Staff conference
room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Betty Ann Sensabaugh, Charles Aguillon, Karen Limbaugh, Linda Nix, Lois Case, Lydia Harkey, Margaret
Thompson
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
Consideration of :
1.Minutes of last meeting
2.Citizens wishing to address the Board
3.Director’s Report
Consideration of and possible action on the following:
1.Introduction of library staff member – Eric Lashley
2.Consideration of citizen request for labeling of material and library’s labeling policy –
Eric Lashley
3.Summer programs for children and teens – Eric Lashley
4.Bookmobile – Eric Lashley
Certificate of Posting
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Hamilton, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, August 13, 2012
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , August 13, 2012.
Board Members Present:
Betty Ann Sensabaugh, Karen Limbaugh, Linda Nix, Lydia Harkey, Margaret Thompson
Board Members Absent:
Lois Case, Charles Aguillon
Staff Present:
Eric Lashley, Library Director; Brenna Normann, Cataloging Librarian
Minutes
Regular Meeting
OTHERS IN ATTENDENCE: Tami Brett – Library Patron
AGENDA:
·Minutes of last Meeting: The meeting was called to order by Chair Betty Ann
Sensabaugh at 6:30 PM. Linda Nix made the motion to accept the minutes of
the July 2012 Library Advisory Board Meeting and Karen Limbaugh seconded
the motion. The motion passed unanimously.
·Citizens wishing to address the Board: None
Consideration of and possible action on the following:
2. Consideration of citizen request for labeling of material and library’s labeling
policy – Eric Lashley: Chair Betty Ann Sensabaugh rearranged the order of the
agenda items to allow Ms.Tami Brett to speak on this agenda item. At the July Library
Advisory Board meeting, Ms. Tami Brett asked the Library to place labels on the
children’s nonfiction shelves. Ms. Brett’s intentions were to label the shelves in a way
that parents could instruct their children to stay away from the sex education materials.
Eric read a list of current labels in the nonfiction section of the Children’s room: Fairy
Tales, Dinosaurs, Snakes, Sports, Arts and Crafts, Jokes, Cooking, Biography, and
Pets. Eric reported that he had a philosophical problem with labeling due to the fact
that it may be construed as an endorsement of a particular book or subject. Eric said
the library uses minimum labeling to assist patrons in finding materials. Eric noted
Rosa Garcia, Children’s Services Coordinator, had selected the 9 signs using her 20
years of experience. Rosa knew the 9 subjects were the subjects the children checked
out the most.
Director Lashley read from the Library’s policy on labeling which is taken from the
American Library Association’s “Statement Labeling and Rating Systems: An
Interpretation of the Library Bill of Rights”. Eric explained that if the intent of a label is
to dissuade a patron from using the materials, then it is a form of censorship. Libraries
do not advocate the ideas found in their collections or in resources accessible through
the library. The presence of books and other resources in a library does not indicate
endorsement of their contents by the library. Labeling and rating systems present
distinct challenges to these intellectual freedom principles. Prejudicial labels are
designed to restrict access, based on a value judgment that the content, language, or
themes of the material, or the background or views of the creator(s) of the material,
render it inappropriate or offensive for all or certain groups of users.
Lashley reported after much thought and review, he was recommending making no
changes to the labeling policy.
Chair Betty Ann Sensabaugh allowed Ms. Brett to speak on the topic. Ms. Brett didn’t
understand why the Library wouldn’t want to compromise and honor her request of
labeling the shelves. She asked why we couldn’t use the term “Health” that was
suggested by Lois Case at the previous meeting. Ms. Brett then showed the board a
copy of Laura Berman’s book Talking to Your Kids About Sex: Turing “the Talk” Into a
Conversation. Ms. Brett said she was upset by the book because it dealt with
condoms and masturbation. Director Lashley told Ms. Brett that he would be glad to
review the book, but she needed to follow the procedure by completing a Request for
Reconsideration form. Ms. Brett informed the board that she was circulating a petition
to have the sex education materials moved to the adult collection.
Before Ms. Brett left, Director Lashley tried to explain to Ms. Brett how the Library
Advisory Board functions and which issues the Board had jurisdiction over. Eric
explained that in matters concerning the removal of library materials, the board acting
as the “community standards” can overrule the Library Director’s decisions. In regards
to library policies, the board can advise the library, but cannot direct the library to make
any changes. If a patron has a problem with library policies, the patron can appeal up
the chain of command in the city organizational structure to the City Manager, Paul
Brandenburg. Eric suggested that Ms. Brett’s petition deal with specific titles instead of
the broad category “sex education”.
Linda Nix made the motion to not recommend making any changes to the Library’s
labeling policy and Harkey seconded the motion. The motion passed unanimously.
Director’s Report:
Eric reported the death of long-time employee Ralph Dixon Love. A memorial stained
glass window is planned for the second floor next to the stained glass window for Dixie
Hanna. Director Lashley reported Susan Firth had been hired to work the front desk
and Toni Neitfeld was hired to work in the children’s department.
Director Lashley reported the circulation statistics were up from the previous year for
the month of July. Public computer usage for the month of July was 8,982. Library
patrons checked out 770 e-books, a record high. Bookmobile circulation equaled 1,583
for July.
Director Lashley noted the Texas Society of Sculptor’s annual show had been a great
success and the winner of Best in Show was The Shoshone Eagle Catcher by Michael
Boyett and the Library Staff award went to Blue Healer by Faith Schexnayder.
Eric distributed copies of conceptual drawings for the Art Center. He explained the
City’s Historic and Architectural Review Commission and the Texas Historical
Commission would need to approve any changes to the exterior of the building.
Director Lashley reported he would be attending a Central Texas Library System
long-range planning committee meeting on Friday, August 16, 2012 to discuss the
future of CTLS. Lashley also reported the Library will be hosting Nore Winter, the
author of the City’s Downtown Master Plan on Wednesday, August 15 from 6 PM to 9
PM.
Director Lashley showed a flier for a new digital microfilm reader. Funds for this were
donated in memory of Ralph Love. Lashley also reported the Library will be closed the
first week of October for inventory.
Consideration of and possible action on the following:
1. Introduction of library staff member – Eric Lashley: Brenna Norman was
introduced to the board. Brenna told the board her job duties and explained how
she cataloged materials. Brenna is a graduate of the University of North Texas
School of Library and Information Sciences and is a cataloging librarian.
2.Item done earlier in agenda
3.Summer programs for children and teens – Eric Lashley: Eric reported the
Summer Reading program ended on August 1. The finale was very successful
and prizes included a Wii video game system and three $100 savings bonds.
The teen program was also successful and had two Kindle Fire e-readers given
away as prizes. At the finale of the tween program, two children were left in the
library at the end of the program at 8:30 PM. Staff contacted the Georgetown
Police Department and the children were finally picked up by their parent at
10:30 PM.
4.Bookmobile – Eric Lashley: Director Lashley reported the bookmobile
checked out 1,583 items in July. The bookmobile was down briefly for repairs to
the generator. The Library received official word from the State Library we
received the grant to fund the bookmobile librarian position for a second year.
The State Library will make an on-site visit soon to evaluate the program. Eric
announced bookmobile service will be shut-down the last week of August for
maintenance to the vehicle.
Chair Betty Ann Sensabaugh adjourned the meeting at 7:48 PM.
Respectfully submitted,
Lydia Harkey, Secretary Betty Ann Sensabaugh, Chair
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, July 9, 2012
The Library Advisory Board will meet on Monday, July 9, 2012 at 06:30 PM in the Staff conference room,
Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Betty Ann Sensabaugh, Charles Aguillon, Karen Limbaugh, Linda Nix, Lois Case, Lydia Harkey, Margaret
Thompson
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
Consideration of :
1.Minutes of last meeting
2.Citizens wishing to address the Board
3.Director’s Report
Consideration of and possible action on the following:
1.Introduction of library staff member – Eric Lashley
2.Consideration of citizen request for reconsideration of material – Eric Lashley
3.Pilot art center – Eric Lashley
4.Summer programs for children and teens – Eric Lashley
5.Bookmobile – Eric Lashley
Certificate of Posting
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Hamilton, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, July 9, 2012
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , July 9, 2012.
Board Members Present:
Betty Ann Sensabaugh, Charles Aguillon, Karen Limbaugh, Linda Nix, Lois Case, Lydia Harkey,
Margaret Thompson
Board Members Absent:
Staff Present:
Eric Lashley, Library Director
Minutes
Regular Meeting
OTHERS IN ATTENDANCE: Tami Brett – Library Patron
AGENDA:
·Minutes of last Meeting: The meeting was called to order by Chair Betty Ann
Sensabaugh at 6:30 PM. Charles Aguillon made the motion to accept the
minutes of the June 2012 Library Advisory Board Meeting and Lydia Harkey
seconded the motion. The motion passed unanimously.
·Citizens wishing to address the Board: None
Consideration of and possible action on the following:
2. Consideration of citizen request for reconsideration of material – Eric Lashley:
Chair Betty Ann Sensabaugh rearranged the order of the agenda items to allow
Ms.Tami Brett to speak on this agenda item. Director Lashley read sections of Ms.
Brett’s Request for Reconsideration form regarding sex instruction materials in the
children’s room. Director Lashley explained he had spoken to the patron over the
phone and he could not come to an agreement with Ms. Brett concerning her request.
Ms. Brett was asked to address the board. Ms. Brett said that she was concerned with
two items her 9-year-old daughter had checked out and she was concerned that the
library did not have any controls that would notify a parent their child was checking out
these materials. The two books were Mommy Laid An Egg: Or Where Do Babies
Come From by Babette Cole and Where Willy Went by Allan Nicholas. Ms. Brett
passed around the Cole book and Lashley passed around the Nicholas book. Ms. Brett
showed examples of illustrations she did not think were appropriate for her daughter.
Ms. Brett then said she did not wish to censor any materials and wanted to make
another request, different from her original request. Ms. Brett said she had taken
photographs of the children’s area and showed the photos to the board. The photos
showed there were a number of shelf labels informing patrons the types of materials on
the adjacent shelves. (Examples: Fairy tales and Dinosaurs). Ms. Brett said she would
like to have a similar sign posted for Sex Education, so that parents who wanted to use
those books could easily find them and parents that wanted to keep their children from
reading these materials could instruct their children to stay away from this area.
Board members asked about the practicality of this request and indicated that by
labeling the shelf “Sex Education” or using similar wording would have the opposite
effect of her original complaint.
Lashley made a comment to the board and Ms. Brett that this request was different
from what was written on her form and did not follow the conversation he had with Ms.
Brett on the phone. Ms. Brett said that was correct and she had written the form in the
heat of the moment. After speaking with Director Lashley, Ms. Brett reconsidered her
request and would now like to modify the request. Ms. Brett said she had hoped to sit
down with Director Lashley and “brainstorm” a solution and that because Director
Lashley had been terse with her she hoped to come to the Library Board and
“brainstorm” a solution. After some discussion, Charles Aguillon noted the board could
not consider her new request because it was not posted on the agenda.
Aguillon asked if she had anything prepared in writing to give to Eric, so that he could
be sure to include the item on the August agenda. Ms. Brett passed a letter to Eric and
then gave a copy of the letter to each board member. Ms. Brett then read the letter
aloud. (Copy attached and made a part of these minutes.)
Board members asked Ms. Brett why she did not review her children’s books before
they were checked out and Ms. Brett said with four children it was difficult to review the
books before they were checked out. After some more discussion amongst the board
members, Director Lashley asked Ms. Brett to clarify whether or not she was
withdrawing her original complaint and she affirmed that she was withdrawing her
original complaint.
Lashley stated that he would place an agenda item for the August meeting to address
Ms. Brett’s new request. Chair Sensabaugh informed Ms. Brett of the date and time for
the August meeting and thanked Ms. Brett for her comments. Ms. Brett left the meeting.
After Ms. Brett left the meeting, Chair Sensabaugh continued the meeting by asking
Director Lashley to give his report.
Director’s Report:
Director Lashley reported the circulation statistics and visitations statistics were up from
the previous year for the month of June.
Lashley reported the library had hired Susan Firth as a part-time Library Assistant and
had to re-post the part-time Library Assistant – Children’s position because the person
selected for the position took another job that was full-time.
Lashley reported the Sun City Kiwanis donated $1,000.00 for the summer reading
program and the Optimist Club donated $100.00 for the children’s programs.
Upcoming Events: Director Lashley announced the Texas Society of Sculptor’s annual
show had begun and the reception featuring musician Alan “Bones” Davis will be held
Sunday, July 15.
Lashley also noted the Teen Art Show was in progress on the second floor.
Lashley reported there were no patron comments for the month of June.
Consideration of and possible action on the following:
1. Introduction of library staff member – Eric Lashley: Brenna Norman,
cataloging librarian, was scheduled to be the staff member attending the
meeting, but due to a staffing shortage she was unable to attend the meeting.
2.Item done earlier in agenda
3.Pilot art center – Eric Lashley: Lashley reported City Council would approve
the operating agreement with Georgetown Artworks at the July 10th meeting.
The City has officially selected an architect for the project, Gary Wang.
Georgetown Artworks has selected an internationally known artist, to be
announced soon, for the first show in January 2013.
4.Summer programs for children and teens – Eric Lashley: Director Lashley
listed a number of teen and children’s events that have taken place in June and
a list of programs that will take place in July. He noted that the Fairy Party was a
huge success. He also reported there were a number of complaints about our
Tween monster pillow program. Parents were upset that we placed a limit on the
number of children who could participate and there was also a complaint that a
volunteer and staff member accused children of lying about their ages to
participate. The age range for Tween programs is 9 to 12.
5.Bookmobile – Eric Lashley: Director Lashley reported the bookmobile
checked out 1,344 items in June. Margaret Case asked about the schedule after
the summer and Lashley stated the schedule would revert back to a mostly
senior schedule in September. The bookmobile will not have service the last
week in August due to scheduled maintenance. Lashley noted Michele Harber
was considering adding some apartment complexes to her afternoon schedule in
the fall to provide service to children who cannot come to the library due to a lack
of transportation.
Chair Betty Ann Sensabaugh adjourned the meeting at 7:35 PM.
Respectfully submitted,
Lydia Harkey, Secretary Betty Anne Sensabaugh, Chair
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, June 11, 2012
The Library Advisory Board will meet on Monday, June 11, 2012 at 06:30 PM in the Staff conference
room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Betty Ann Sensabaugh, Charles Aguillon, Karen Limbaugh, Linda Nix, Lois Case, Lydia Harkey, Margaret
Thompson
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
AGENDA:
Consideration of :
1.Minutes of last meeting
2.Citizens wishing to address the Board
3.Director’s Report
Consideration of and possible action on the following:
1.Introduction of library staff member – Eric Lashley
2.Bookmobile – Eric Lashley
3.Pilot art center – Eric Lashley
4.Summer programs for children and teens – Eric Lashley
5.Library catalog – Eric Lashley
Certificate of Posting
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Hamilton, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, June 11, 2012
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , June 11, 2012.
Board Members Present:
Betty Ann Sensabaugh, Charles Aguillon, Karen Limbaugh, Linda Nix, Lois Case, Lydia Harkey,
Margaret Thompson
Board Members Absent:
Staff Present:
Eric Lashley, Library Director; Noreen Rafique, Library Assistant
Minutes
Regular Meeting
1.Minutes of last Meeting: The meeting was called to order by Chair Betty Ann
Sensabaugh at 6:30 PM. Margaret Thompson made the motion to accept the
minutes of the May 2012 Library Advisory Board Meeting and Lydia Harkey
seconded the motion. The motion passed unanimously.
2.Citizens wishing to address the Board: None
3.Director’s Report – Eric Lashley:
Director Lashley reported visitations were down for the month of May, but circulation
was up. Eric reviewed the statistics for this fiscal year and noted the circulation was up
5% over last year to date. Lashley projected OverDrive e-books and downloadable
audio books would total more than 8,600 (6,400 e-books and 2,200 downloadable
audiobooks) checkouts this fiscal year. Eric reported the high use of e-books in May
was due in part to Kindle users.
Lashley reported the circulation for the bookmobile was 757 for April and 716 for May
for a two month total of 1,473. Usage should increase during the summer months with
the addition of the children’s stops.
Director Lashley noted May 12 was Asian Pacific Heritage Celebration Day and the
library hosted Korean cooking, Tai Chi, karate, acupuncture, feng shui, hula dancing
and Japanese calligraphy demonstrations.
On May 18 the Festival of the Arts organization held a children’s program of French
classical music and it was attended by approximately 200 children. The program was a
great success and the Festival is considering doing more children’s programs to get
children interested in classical music at an early age.
The library is interviewing for two part-time positions, which staff hopes will be filled by
the end of July.
Lashley reported that the Texas State Library and Archives funded the second year of
the bookmobile librarian position. The grant also will provide money for materials for the
bookmobile. Georgetown received the highest score for our grant application.
Upcoming events – Xander Ortiz will be performing at our monthly music program on
Sunday, June 24 2-4 PM.
Eric will be speaking at the Sun City Kiwanis on Tuesday, June 12 and the Sertoma
Club on Thursday, June 24.
Eric read the patron comments.
Consideration of and possible action on the follow:
1.Introduction of library staff member – Eric Lashley: Eric introduced Noreen
Rafique to the board. Noreen informed the board she had grown up in the library
and started volunteering at an early age when she would tag along with her older
sisters who volunteered as teenagers. Noreen was hired as a Temp/On-Call at
16 and was hired as a permanent part-time employee in August 2011. She was
promoted to full-time when Michele Harber accepted the bookmobile librarian
position. Noreen is also a full-time student at Austin Community College. She
currently works at the front circulation desk and her off-desk duties include
working with the donations. Noreen thanked all of the members that volunteer at
the library. She said we couldn’t survive the summer reading program without
the volunteers.
2.Bookmobile – Eric Lashley: Eric mentioned again that the library had received
the State grant to fund Michele Harber’s position for another year. Eric showed a
calendar of different stops Michele would be making in the next few weeks. Lois
ask how the children attending the Sun City Kid’s Camp were going to be able to
return the library materials checked out and Director Lashley replied it would be
the responsibility of the grandparents to be sure they were returned. All items
will be checked out to family members that are library card holders.
3.Library Pilot art center: Eric Lashley: Eric reported that on May 22 Council
approved a budget of $400,000 to create an art center in Old Firehouse #1.
During the second week of June the City will conduct interviews for architectural
services for the renovation and also will be reviewing a proposal from a nonprofit
organization to partner with the City to run the art center. Demolition of the
interior of the fire station will begin sometime in September and the art center
should be ready in December.
4.Summer programs for children and teens – Eric Lashley: Director Lashley
projected photos of the children’s summer reading kickoff and also showed the
calendar of events for the children’s program as well as the teen program.
5.Library catalog – Eric Lashley: Director Lashley demonstrated how the
library’s catalog is currently set up and how the library could change the catalog
to default to an advanced search, but due to the way the catalog’s webpage is
currently constructed, defaulting to the advanced search looks strange. Eric
noted he would continue to work with the automation vendor to try and improve
the functionality of the catalog.
Chair Betty Ann Sensabaugh adjourned the meeting at 7:19 PM.
Respectfully submitted,
Lydia Harkey, Secretary Betty Anne Sensabaugh, Chair
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, May 14, 2012
The Library Advisory Board will meet on Monday, May 14, 2012 at 06:30 PM in the Staff conference
room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Betty Ann Sensabaugh, Charles Aguillon, Karen Limbaugh, Linda Nix, Lois Case, Lydia Harkey, Margaret
Thompson
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
Consideration of :
1.Minutes of last meeting
2.Citizens wishing to address the Board
3.Director’s Report
Consideration of and possible action on the following:
1.Introduction of library staff member – Eric Lashley
2.Bookmobile – Eric Lashley
3.Library budget – Eric Lashley
4.Pilot art center – Eric Lashley
5.Report from Arts & Culture Board regarding future reviews of art in the library – Eric
Lashley
Certificate of Posting
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Hamilton, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, May 14, 2012
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , May 14, 2012.
Board Members Present:
Betty Ann Sensabaugh, Charles Aguillon, Karen Limbaugh, Linda Nix, Lois Case, Lydia Harkey,
Margaret Thompson
Board Members Absent:
Staff Present:
Eric Lashley, Library Director; Kathleen Bowling, Evening and Weekend Supervisor; Leslie Bradley,
Library Assistant
Minutes
Regular Meeting
1.Minutes of last Meeting: The meeting was called to order by Chair Betty Ann
Sensabaugh at 6:30 PM. Lois Case made the motion to accept the minutes of
the April 2012 Library Advisory Board Meeting and Charles Aguillon seconded
the motion. The motion passed unanimously.
2.Citizens wishing to address the Board: None
3.Director’s Report – Eric Lashley:
Director Lashley reported both visitations and circulation were up for the month of April.
Eric reported e-book circulation has remained steady.
Eric reported the April 11 WOW! bookmobile ribbon-cutting was a big success as well
as the volunteer appreciation luncheon that took place on the same day. The
WOW!mobile also participated in the Red Poppy Festival parade and car show. The
reception from the Red Poppy Festival crowd was overwhelmingly positive.
Eric also reported the periodical Library Journal wrote an article about the
WOW!mobile project and ribbon-cutting event.
Director Lashley noted the Friends of the Library had a successful author series event
with Taylor Stevens. Ms. Stevens was a former member of the cult Children of God
and uses her experiences in the cult in her writings.
Lashley announced three staff members (Bethni King, Sally Bernier, and Brenna
Normann) attended the Texas Library Association’s annual conference in Houston,
Texas. Many ideas were brought back from the conference which we hope to
implement.
Eric announced he spoke to the San Gabriel Woman’s Club and the Sun City Computer
Club during the month of April.
Eric announced a few upcoming events: Randy’s Rangers will be playing on Sunday,
May 20 and the Georgetown Reads Bibliovita will be conducted May 15 and 16.
Bibliovita is a program in which a person can “check-out” another person as a “human
book”. The purpose is to learn about another person’s life, their religious beliefs or
anything they may make them special or interesting.
Director Lashley also announced the Festival of the Arts organization will be doing a
program entitled “French Stories and Music for Children” on May 18 at 10 AM.
Eric reported staff members Hannah Moore and long-time employee Ralph Love have
resigned from the library. Eric noted Hannah’s position has been posted and Ralph’s
position will change from a Texas Historian/Genealogy position to a regular Library
Assistant position with responsibilities which will include covering the service desks as
well as assisting Michele Harber with the bookmobile.
Eric read the patron comments.
Consideration of and possible action on the follow:
·Introduction of library staff member – Eric Lashley: Director Lashley
introduced two staff members to the board. Leslie Bradley has been a patron of
the library for approximately 18 years. Leslie has worked for the library for a few
years, first as a temp/on-call and now as a full-time Library Assistant. Leslie has
completed her degree in Library and Information Science at the University of
North Texas and hopes to have a professional level position in the library in the
future. Leslie works in both public services and technical services. Kathleen
introduced herself to the board. Kathleen has worked for the library for 16 years.
Kathleen will be retiring from the library on February 14, 2013. Kathleen is the
supervisor for the evenings and Saturdays. She also serves as the library’s
volunteer coordinator and assists each year with the tax assistance program.
·Bookmobile – Eric Lashley: Eric reported in less than one month of service,
the bookmobile circulated 759 items for the month of April. The library has
received two recent donations on behalf of the bookmobile from the San Gabriel
Woman’s Club ($508.00) and a local Girl Scout troop ($76.88). The bookmobile
schedule will change the first week of June to the summer schedule where it will
be at senior locations one week and the next week it will be at children’s
locations. When the children return to school in the fall, we will go back to
focusing more on senior residents. Michele has visited all of the elementary
schools in GISD. The bookmobile was well received at each location. Eric
reported the easiest way to find the schedule for the bookmobile is to go to the
library’s home page on the Internet and use the calendar feature. If you select
“Bookmobile” you will have a calendar of all the stops.
·Library budget – Eric Lashley: Director Lashley reported the library will receive
an additional $10,000 for library materials next fiscal year and will receive funds
for Temp/On-call positions to fill in during absences.
·Pilot art center: Eric Lashley: Eric reported he will be going to City Council on
May 22, 2012 to ask for the funding of the renovation of the Old Firehouse on
Main Street to be converted into an art center. Eric said the art center will be
managed by the library in partnership with a local nonprofit art group. The
nonprofit will operate similar to the Friends organization and will provide
volunteers to run the art center.
·Report from Arts & Culture Board regarding future reviews of art in the
library – Eric Lashley: Director Lashley reported the Arts and Culture Board
agreed with the recommendation the Library Advisory Board made in regards to
allowing in future complaints about art work in the library to go before the Arts
and Culture Board and not the Library Advisory Board.
Note: Karen and Eric discussed a conversation they had about the functionality of
the library’s catalog. Eric reported he would ask our vendor to change the search
from a “key word” search to default to an advanced search which would require
users to select either Author, Title, or Subject.
Chair Betty Ann Sensabaugh adjourned the meeting at 7:40 PM.
Respectfully submitted,
Lydia Harkey, Secretary Betty Ann Sensabaugh, Chair
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, April 9, 2012
The Library Advisory Board will meet on Monday, April 9, 2012 at 06:30 PM in the Staff conference room,
Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Betty Ann Sensabaugh, Charles Aguillon, Karen Limbaugh, Linda Nix, Lois Case, Lydia Harkey, Margaret
Thompson
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
AGENDA:
Consideration of :
1.Minutes of last meeting
2.Citizens wishing to address the Board
3.Director’s Report
Consideration of and possible action on the following:
1.Bookmobile – Eric Lashley
2.Library hierarchy and organizational structure of City -- Eric Lashley
3.Library budget – Eric Lashley
4.Report on CTLS meetings – Linda Nix
5.Pilot art center – Eric Lashley
6.Review of artwork in library – Eric Lashley
Enclosures: Minutes of March 19, 2012 meeting
Director’s report
Monthly statistics
cc: Jessica Brettle
Division Directors
Certificate of Posting
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Hamilton, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, April 9, 2012
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , April 9, 2012.
Board Members Present:
Betty Ann Sensabaugh, Charles Aguillon, Linda Nix, Lois Case, Lydia Harkey, Margaret Thompson
Board Members Absent:
Karen Limbaugh
Staff Present:
Eric Lashley, Library Director; Michele Harber, Community Outreach Librarian
Minutes
Regular Meeting
1.Minutes of last Meeting: The meeting was called to order by Chair Betty Ann
Sensabaugh at 6:30 PM. Charles Aguillon made the motion to accept the
minutes of the March 2012 Library Advisory Board Meeting and Linda Nix
seconded the motion. The motion passed unanimously.
2.Citizens wishing to address the Board: None
3.Director’s Report – Eric Lashley:
Director Lashley informed the board members the ribbon cutting for the WOW!
bookmobile would be on Wednesday, April 11 at 11:00 AM. The library’s volunteer
appreciation luncheon will be held the same day at noon.
Eric noted the circulation was slightly up for the month of March as well as visitations
and that the library is half way through our fiscal year.
Internet usage was down due to the fact that the public computers were being switched
out for new computers.
Director Lashley reported three staff members attended the Public Library Association
Conference in Philadelphia in April; Sheri Miklaski, Bethni King, and Suzette Davidson.
Each staff member brought back lots of ideas from the conference that can be
implemented here in Georgetown.
Eric noted a few donations: one by Addie and Roger Busfield from proceeds from the
sale of a Don Snell painting as well as a $1,000 donation from the Pedernales Electric
Cooperative and a limestone table from Gene and Dianna Facey valued at $3,500.00.
Lashley reminded the board members of the Friends of the Library’s upcoming author
event by Taylor Stevens on May 3 at 2 PM, the library’s music event by The Madera
Trio on Sunday, April 15 and our Georgetown Reads! events.
Eric read the patron comments.
Consideration of and possible action on the follow:
1.Bookmobile – Eric Lashley: Director Lashley introduced Michele Harber,
Community Outreach Librarian, to the board. Eric and Michele informed the
board how the first week of the bookmobile service had gone. The board
members then went outside and toured the inside of the bookmobile. Eric
explained how the library will use large carts to switch out the collections from
adult materials to children’s materials.
2.Library hierarchy and organizational structure of City – Eric Lashley: Eric
handed out an organization chart and gave a PowerPoint presentation on how
the library fits into the organizational structure of the City. Eric explained that the
library is currently under the Community Services Division, but the division is
without a director due to the retirement of Randy Morrow. Eric showed photos of
each staff member and explained their role in the library.
3.Library budget – Eric Lashley: Director Lashley distributed the line item
budget for the library which totals $1,658,298.00. Eric noted a majority of the
budget, $968,738.00, was due to costs associated with personnel. Lashley also
noted that he expected to see an increase of $10,000 in the library’s materials
budget next year, which will be used primarily for bookmobile materials.
4.Report on CTLS meetings – Linda Nix: Linda and Eric reported the Central
Texas Library System had lost funding from the State of Texas and was hoping
to raise enough capital to keep the system going with limited staff. Eric and
Linda attended a regional meeting to discuss a membership fee structure for the
system. Eric noted that at a later meeting of the Long Range Planning
Committee, the committee threw out the suggested fee structures presented at
the regional meetings and constructed a new fee system. The new fees were
adopted by the CTLS board of directors. A basic membership in CTLS will cost
any size library $300. A fee of $600 is for a higher level of membership. Both
Linda and Eric reported it will be very difficult for CTLS to continue with limited
services in such a large geographic area. If CTLS fails, libraries in a geographic
region will probably come together and form informal partnerships to pay for
continuing education and provide other networking opportunities.
5.Pilot art center – Eric Lashley: Director Lashley presented a slide show of
images of the proposed art center to be located in the old firehouse on Main
Street. Eric reported the City Council gave permission on March 27 to move
forward with the project. The Arts and Culture Board will present a more detailed
budget to City Council at the May 22 council meeting.
6.Review of artwork in the library – Eric Lashley: Director Lashley noted he and
Betty Ann had a conversation about the appropriateness of the Library Advisory
Board reviewing complaints about the art in the library and that it may be more
appropriate to have any future complaints reviewed by the City’s Arts and Culture
Board. Charles, who previously served on the Arts and Culture Board, agreed it
would be more appropriate for the Arts and Culture Board to handle any future
complaints. Lydia Harkey moved to have any future complaints concerning
art be handled by the City’s Arts and Culture Board and Charles Aguillon
seconded the motion. The motion passed unanimously.
Chair Betty Ann Sensabaugh adjourned the meeting at 7:55 PM.
Respectfully submitted,
Lydia Harkey, Secretary Betty Ann Sensabaugh, Chair
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, March 19, 2012
The Library Advisory Board will meet on Monday, March 19, 2012 at 06:30 PM in the Library Classroom,
located at 402 W. 8th Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Betty Ann Sensabaugh, Charles Aguillon, Karen Limbaugh, Linda Nix, Lois Case, Lydia Harkey, Margaret
Thompson
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
AGENDA:
Consideration of :
1.Introduction of new members
2.Minutes of last meeting
3.Citizens wishing to address the Board
4.Review and discussion of the Advisory Board Bylaws – Eric Lashley
5.Review and discussion of the City Council Attendance Policy for Board Members –
Eric Lashley
6.Director’s Report
Consideration of and possible action on the following:
1.To set date and time for 2012 Library Advisory Board meetings – Eric Lashley
2.To elect the Vice-Chair of the Library Advisory Board – Eric Lashley
3.To elect the Secretary of the Library Advisory Board – Eric Lashley
4.Review and discussion of recommended meeting procedures – Eric Lashley
5.Review and discussion of procedure for sending agenda packets to Board members
– Eric Lashley
6.Paintings displayed in the library during March 2012 – Eric Lashley
7.Bookmobile – Eric Lashley
8.Pilot art center – Eric Lashley
cc: Jessica Brettle
Division Directors
Certificate of Posting
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Hamilton, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, March 19, 2012
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , March 19, 2012.
Board Members Present:
Betty Ann Sensabaugh, Charles Aguillon, Linda Nix, Lois Case, Lydia Harkey, Margaret Thompson
Board Members Absent:
Karen Limbaugh
Staff Present:
Eric P. Lashley, Library Director
Minutes
Regular Meeting
AGENDA:
1.Introduction of new members: All board members introduced themselves to
the other members. New member Lois Case was originally from Ohio, moved to
Georgetown 11 years ago, is active in committees in Sun City, and volunteers at
the Second Hand Prose bookstore. Margaret Thompson was a Navy brat. She
has worked as a school psychologist and is considering getting a Master’s
degree in Library and Information Science from the University of North Texas.
Charles Aguillon is the Vice Principal at East View High School. Charles was the
former Director of Fine Arts for GISD and has been involved with a large number
of arts and culture organizations in Georgetown. Linda Nix is a volunteer at the
library, a former Library Board member, and the current lay representative for the
Central Texas Library System (CTLS).
2.Minutes of last Meeting: The meeting was called to order by Chair Betty Ann
Sensabaugh at 6:35 PM. Linda Nix made the motion to accept the minutes of
the February 2012 Library Advisory Board Meeting and Lydia Harkey seconded
the motion. The motion passed unanimously.
3.Citizens wishing to address the Board: None
4.Review and discussion of the Advisory Board Bylaws – Eric Lashley:
Director Lashley read over the bylaws and commented that one of the other
duties of the board which is to handle any challenges or requests for the removal
of library materials that may come to the board.
5.Review and discussion of the City Council Attendance Policy for Board
Members – Eric Lashley: Eric reiterated board members can only miss two
regularly scheduled meetings and if they miss three meetings they will be
removed from the board by City Council. There are no excused absences.
6.Director’s Report – Eric Lashley:
Director Lashley reviewed the statistics sheet that was included in the board packets.
Eric noted that circulation and visits were up from the previous year.
Eric reported he and Linda Nix attended a Central Texas Library System meeting on
March 3, 2012. Linda will present a report to the April board meeting.
Eric informed the board that the IRS tax assistance was continuing in the library until
April 15. Betty Ann said they thought the number of patrons was down from last year,
but the numbers are actually comparable. Director Lashley also reported the annual
Spring Break Tea Party was very successful. The staff prepared two seatings with 200
participants at each seating.
Director Lashley reported the staff had prepared and applied for the second year
funding for the bookmobile librarian position. Our bookmobile position was funded by a
federal grant administered by the State Library.
Eric read the patron comments.
Consideration of and possible action on the follow:
1. To set date and time for 2012 Library Advisory Board meetings – Eric
Lashley: After a brief discussion, Linda made the motion to keep the meeting
of the library advisory board on the second Monday of the month at 6:30 PM and
Lydia seconded the motion. The motion passed unanimously.
2.To elect the Vice-Chair of the Library Advisory Board – Eric Lashley: After a
brief discussion, Linda moved to nominate Karen Limbaugh as Vice-Chair
and Lois seconded the motion. The motion passed unanimously.
3.To elect the Secretary of the library Advisory Board – Eric Lashley: After a
brief discussion, Linda moved to nominate Lydia Harkey as Secretary and
Lois seconded the motion. The motion passed unanimously.
4.Review and discussion of recommended meeting procedures – Eric
Lashley: Eric explained that all City boards must follow Robert’s Rules of Order.
Eric emphasized that if residents ask to speak, they must speak to an item
posted on the agenda, complete a speaker form, and will be given 3 minutes to
speak.
5.Review and discussion of procedure for sending agenda packets to Board
members – Eric Lashley: After a brief discussion, the board agreed to have an
electronic copy of the agenda sent to them via e-mail and Eric would have hard
copies available at the meeting.
6.Paintings displayed in the library during March 2012 – Eric Lashley: Eric
read aloud the written comments by Linda Berglund and Cathy Jaster. Both
patrons found the work of Don Snell disgusting, offensive, immoral and
anti-Christian. Eric gave background information on how displays of art are done
in the library as well as biographical information of artist Don Snell. Director
Lashley noted that the library has a policy to support the freedom of speech for
individuals in our community and he didn’t feel it was necessary to remove the
items. After a discussion of the board members’ support of the rights of free
expression the board took no action on the request to remove the paintings.
7.Bookmobile – Eric Lashley: Director Lashley reported the bookmobile had
been delivered and was currently at Ideal Signs having a wrap placed on the
vehicle. Eric showed images of what the wrap, designed by Nick Ramos, will
look like. The bookmobile should begin service on April 3 and the ribbon-cutting
will be at 11:00 a.m. on Wednesday, April 11.
Chair Betty Ann Sensabaugh adjourned the meeting at 7:55 PM.
Respectfully submitted,
Lydia Harkey, Secretary Betty Ann Sensabaugh, Chair
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, March 12, 2012
The Library Advisory Board will meet on Monday, March 12, 2012 at 06:30 PM in the Staff conference
room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Betty Ann Sensabaugh, Charles Aguillon, Karen Limbaugh, Linda Nix, Lois Case, Lydia Harkey, Margaret
Thompson
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
This meeting has been rescheduled and will be held on March 19, 2012, in the Library Classroom, on the
second floor of the library.
Certificate of Posting
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Hamilton, City Secretary
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, February 13, 2012
The Library Advisory Board will meet on Monday, February 13, 2012 at 06:30 PM in the Staff conference
room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Betty Ann Sensabaugh, Glenn Mautner, Karen Limbaugh, Lydia Harkey, Marisue Miller, Shana Forte
Nichols
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
AGENDA:
Consideration of :
1.Minutes of last meeting
2.Director’s Report
Monthly statistics
Employee activities
Upcoming events
Consideration of and possible action on the following:
1.Bookmobile – Eric Lashley
2.Overdrive consortium – Eric Lashley
3.CTLS meeting report – Linda Nix
4.Part-time library assistant position – Eric Lashley
5.Pilot arts center – Eric Lashley
6.Schedule of future meetings – Eric Lashley
Certificate of Posting
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Hamilton, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, February 13, 2012
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , February 13, 2012.
Board Members Present:
Betty Ann Sensabaugh, Betty Ann Sensabaugh, Glenn Mautner, Lydia Harkey, Marisue Miller, Shana
Forte Nichols
Board Members Absent:
Karen Limbaugh
Staff Present:
Eric Lashley, Library Director
Minutes
Regular Meeting
OTHERS IN ATTENDANCE: Linda Nix – CTLS Lay Representative
AGENDA:
1.Minutes of last Meeting: The meeting was called to order by Chair Betty Ann
Sensabaugh at 6:30 PM. Glenn Mautner made the motion to accept the
minutes of the January 2012 Library Advisory Board Meeting and Shana Forte
Nichols seconded the motion. The motion passed unanimously.
2. DIRECTOR’S REPORT:
Director Lashley and Chair Betty Ann Sensabaugh thanked Glenn, Sue, and Shana for
their service to the board. Eric announced Shana is being considered for a place on
the Arts and Culture Board. Eric announced the proposed new members of the Library
Advisory Board are Linda Nix, Charles Aguillon, Lois Case, and Margaret Thompson.
Betty Ann will remain the chair of the board.
Eric reported circulation and visitations were up for the month of January over the
previous year. Usage of E-books and downloadable audio books continues to increase
– 663 E-books and 200 audio books for January.
Director Lashley also reported the number of library materials added to the collection
were about the same as December.
Eric thanked Linda Nix for her donation of 121 children’s books for the bookmobile.
Eric reported tax assistance began the last Saturday in January and so far the process
has been smooth with little problems or concerns. Director Lashley also noted basic
computer classes resumed on January 23.
Upcoming events: Spring break annual tea party. Angie and Roger Wright have
donated $500.00 for the event.
Eric read aloud the patron comments for the month of January.
CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING:
1. Bookmobile – Eric Lashley: Eric reported the library will be applying for a
$75,000 grant from the Texas State Library to fund the second year of the
bookmobile project. The Friends received a $10,000 grant from the Brown
Foundation. The Friends have raised enough funds to pay for the vehicle when
it is delivered. Eric passed around photographs of the vehicle in production. The
vehicle should be completed by the end of February 2012. The library is hoping
to have a ribbon-cutting ceremony during spring break in March. Materials are
being cataloged for the bookmobile and the catalog will start reflecting the WOW
bookmobile as the location for library materials.
2.OverDrive Consortium– Eric Lashley: Eric reported the consortium is not
working as planned. Our library patrons are heavy users of the consortium, but
the member libraries are doing a poor job of communicating and ordering new
materials. A second meeting will be necessary to get the consortium functioning
more efficiently.
3.CTLS meeting report – Linda Nix: Linda reported she and Eric attended a
CTLS membership meeting in Temple on January 27. Linda read a list of award
recipients – Library Board Member of the Year, Library Project of the Year, Teen
Volunteer of the Year, and Librarian of the Year. Pat Touhy, Executive Director
of CTLS, received a plaque acknowledging 30 years of service with the system.
The dire straits the system faces were discussed and bylaws were changed to
help the system become more flexible in the future. Linda and Eric also
attended the Friends of CTLS board meeting and the discussion revolved around
the purpose of the Friends and the need for the membership to assist CTLS in
becoming an organization that relies more on volunteers.
4.Part-time library assistant position – Eric Lashley: Eric reported the library
has hired Lawren Ramos for the part-time library assistant position. Lawren will
spend the majority of her time working in the children’s department.
5.Pilot art center – Eric Lashley: Eric reported the Arts and Culture Board will be
working with an architect new to the area, Gary Wang, to draw up plans for the
proposed art center. Eric announced there will be an Arts Summit on March 21
for all of the art supporters and arts groups as well as a presentation to City
Council on March 27.
6.Schedule of future meetings - Eric Lashley: There was discussion
concerning the next scheduled board meeting and there would have been a
number of absences as well as the potential for new members to miss the
meeting due to Spring Break. Therefore, Lydia Harkey moved that the March
meeting of the Library Advisory Board be moved to March 19 and Shana
Forte Nichols seconded the motion. The motion passed unanimously.
Chair Betty Ann Sensabaugh adjourned the meeting at 7:40 PM.
Respectfully submitted,
Marisue Miller, Secretary Betty Ann Sensabaugh, Chair
Notice of Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, January 9, 2012
The Library Advisory Board will meet on Monday, January 9, 2012 at 06:30 PM in the Staff conference
room, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Library Advisory Board Members:
Shana Forte Nichols, Marisue Miller, Lydia Harkey, Karen Limbaugh, Glenn Mautner, Betty Ann
Sensabaugh
Library Advisory Board meets every third Monday of the month at 6:30 p.m. unless otherwise specified.
Call to Order at 06:30 PM
AGENDA:
Consideration of :
1.Minutes of last meeting
2.Director’s Report
Monthly statistics
Employee activities
Upcoming events
Consideration of and possible action on the following:
1.Bookmobile – Eric Lashley
2.Overdrive consortium – Eric Lashley
3.Read It Forward program – Eric Lashley
4.Part-time library assistant position – Eric Lashley
5.Pilot arts center – Eric Lashley
6.Schedule of future meetings – Eric Lashley
Certificate of Posting
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Hamilton, City Secretary
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
Monday, January 9, 2012
The Library Advisory Board of the City of Georgetown, Texas, met on Monday , January 9, 2012.
Board Members Present:
Betty Ann Sensabaugh, Glenn Mautner, Karen Limbaugh, Lydia Harkey, Marisue Miller, Shana Forte
Nichols
Board Members Absent:
Staff Present:
Eric Lashley, Library Director
Minutes
Regular Meeting
OTHERS IN ATTENDANCE: Linda Nix – CTLS Lay Representative
AGENDA:
1.Minutes of last Meeting: The meeting was called to order by Chair Betty Ann
Sensabaugh at 6:30 PM. Glenn Mautner made the motion to accept the
minutes of the December 2011 Library Advisory Board Meeting and Lydia
Harkey seconded the motion. The motion passed unanimously.
2. DIRECTOR’S REPORT:
Director Lashley reported the statistics were very good for the month of December. Eric
reported circulation was high considering patron attendance was down for the month of
December. Patrons checked out over 500 eBooks in December, a record high. With
the addition of Brenna Normann, the library cataloged 1,391 items in December
compared to 430 items in November. The backlog of uncataloged materials is being
reduced.
Eric, Sue and Linda noted the large amount of materials returned during the holiday
closures. The library closed four days at Christmas and two days at New Years, due to
the holidays falling on Sunday. The library will not have this problem next year.
Representatives of the Smithville Public Library toured the library on December 7.
Smithville is expanding their library and came to get design ideas from our library.
Director Lashley also reported that he and Linda Nix would be attending a Central
Texas Library System meeting in Temple on January 27. CTLS is considering changing
their bylaws to allow them to operate as a more versatile organization.
Eric noted that the library now has the majority of the checkouts coming from the
self-check computers. This has been a big step to allow staff members to better serve
patrons who have more time-intensive issues.
Eric reported Cactus Groove performed at the library on December 18 and that Matt
Graves will be performing on January 15 at 2:00 PM.
Director Lashley read aloud and discussed the patron comments for December.
CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING:
1. Bookmobile – Eric Lashley: Eric reported the library will be applying for a
$2,500 Texas Book Festival grant to purchase materials for the vehicle. Michele
Harbor has collected over 800 titles for the bookmobile.
2.OverDrive Consortium– Eric Lashley: Eric reported Sheri Miklaski and Brenna
Normann attended a meeting of the Central Texas Digital Library consortium on
Friday, December 16 in Pflugerville to discuss the management of the
consortium. The consortium has grown to 31 libraries and there is a need to
coordinate the collection development of all the member libraries to better serve
our patrons. Georgetown patrons continue to be heavy users of the consortium.
The consortium decided to divide the leadership amongst four individuals. The
focus of collection development will be to purchase high demand materials.
3.Read It Forward Program – Eric Lashley: Eric introduced the title of the Read
It Forward program, Strange Case of Origami Yoda by Tom Angelberger. Read
It Forward is a program in which the librarians try to get all of the kids in middle
school to read a particular book. The library will host a number of activities
related to the book.
4.Part-time library assistant position – Eric Lashley: Eric announced the
part-time library assistant position closed on January 6, 2012 and that the library
received 158 applicants. Rosa Garcia will narrow the applicants down to five or
six candidates and conduct interviews in the next week. With this position filled,
the library will be fully staffed for the first time in months.
5.Pilot art center – Eric Lashley: Eric showed a PowerPoint presentation
outlining a proposed pilot project to establish an art center on the first floor of the
old firehouse building located on Main Street. Eric explained that library staff
members are responsible for the Arts and Culture Board and that the art center
project falls under the library’s mission of life-long learning. The art center will be
run as a partnership between the City and a nonprofit arts organization. The goal
of the pilot project is to prove that an art center can be successful enough to
allow it to move into a larger and permanent location in the old police facility
when it is vacated in 2014.
6.Schedule of future meetings - Eric Lashley: There were no changes to any
future scheduled meetings.
Chair Betty Ann Sensabaugh adjourned the meeting at 7:40 PM.
Respectfully submitted,
Marisue Miller, Secretary Betty Ann Sensabaugh, Chair