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HomeMy WebLinkAboutPAREB_Agenda&Minutes_2004Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, December 16, 2004 The Parks and Recreation Board will meet on Thursday, December 16, 2004 at 06:30 PM in the Cafe on the Square 119 W. 7th Street Georgetown, TX If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Kay Cobb, Lilya Crystal, Mark Ramsey, Mark Shepherd, Michael Simpson, Mike Watson, Ron Doernbach, Russ Peterman, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 06:30 PM unless otherwise specified. Call to Order at 06:30 PM 1. Board Dinner. 2. Adjourn. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, November 11, 2004 The Parks and Recreation Board will meet on Thursday, November 11, 2004 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Kay Cobb, Lilya Crystal, Mark Ramsey, Mark Shepherd, Michael Simpson, Ron Doernbach, Russ Peterman, Van Chandler, Mike Watson Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Roll Call1. Call to order2. Update on November bond election.3. Update on Hike/Bike Trail to Lake Georgetown-Morrow4. Discussion about Economic development and 0.25 cent sales tax for parks-Peterman5. Discussion on December meeting.6. Approve Minutes from October 21, 2004.7. Future Agenda Items8. Adjourn9. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, November 11, 2004 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , November 11, 2004. Members Present: Kay Cobb, Lilya Crystal, Mark Ramsey, Mark Shepherd, Michael Simpson, Ron Doernbach, Russ Peterman, Van Chandler Members Absent: Mike Watson Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Visitors Present: Clark Curry, City of Georgetown resident Minutes Regular Meeting 1. Roll Call 2. Call to order Crystal called the meeting to order at 7:01pm. 3. Update on November bond election. Morrow announced that the bonds for the library construction, recreation center renovation and expansion, and community center renovation passed. The process will now begin by getting the architects started. The library will be started first. There have been a lot of calls wanting to speed up the completion of the recreation center. Morrow spoke to finance, the city manager, and assistant city manager yesterday to see if there was a way to speed up the completion of the recreation center and not cause an added burden on the tax rate. They are looking at the possibility of this, stating the economy has a lot to due with this decision. The completion of the recreation center is slated for 2010 but Morrow would like to see it completed by 2008, which could be a possibility. The community center and the library will start first at the same time. The construction of the community center will begin January 2006 and will take 6 – 8 months. The community center will be gutted i.e. AC units taken out, and everything inside. The restrooms will be converted to handicap accessible restrooms and the ADA requires more restrooms, and a sound proof divider wall will be installed. Crystal asked if memberships for the recreation would stop. Morrow explained that the recreation center would stay open while the expansion and renovation were taking place. Morrow praised the high school students and youth board for contributing in getting the bonds passed. 4. Update on Hike/Bike Trail to Lake Georgetown-Morrow Morrow met with 12 general contractors and walked the trail to present information for the bid for the construction of the hike and bike trail. The sealed bids open at 2 PM tomorrow in purchasing. Morrow was happy to see so many contractors pick up the plans for the project, as in past there were only a few contractors who bid. 5. Discussion about Economic development and 1/4 cent sales tax for parks-Peterman Peterman met with Farley Snell who will introduce the Parks and Recreation Board at the December 14 council meeting. There is a ¼ cent remaining in the maximum sales tax rate for Georgetown. Snell will present a resolution to form a 4A tax cooperation. Georgetown currently has a 4B tax cooperation for road improvements. Snell would like to introduce this as a 1/8 of a cent sales tax for the discretionary spending of 4A cooperation and will reduce property taxes. And then further would like to introduce some 4B project categories that would include parks and recreation, open space, and affordable housing. The 4A cooperation would have a board of directors of 5 people. They would have 1/8 of a cent of sales tax annually which currently would be about $500,000 and after Wolf Ranch opens could be as much as $800,000 a year and would be available to economic development, projects to parks and open space, and affordable housing. Those would be the 3 categories that the governing board could spend money on. This gives parks and recreation an avenue to get significant funding. Morrow asked if the governing board would decide if parks and recreation gets the funding or would the funds have to be requested. Peterman stated it would work like a 4B cooperation except this is a 4A cooperation. The board would consist of 3 council members and 2 at large members. Peterman said Snell is looking at this for funding the Garey Park matching fund. Peterman would like to see whole 1/8 cent to go to Parks and Recreation. 6. Garey Ranch Master Plan-Morrow Morrow met with the Gareys and they are excited about doing the master plan for their 525 acres. Morrow gave a list of the master plan, which showed what step would be taking place. The Board members will be able to tour the property to give their input on what they would want to see in the parkland. Morrow said the Garey’s are very excited about the master plan and expressed that they knew the City of Georgetown would take care of the land. The next step is to go out for a Request for Qualification in December and see which landscape architects are out there and which one will be the best for a parcel that big and do a contract with them and get them started. Then do charrettes and have input from the board and then input from the public and then input from the Garey’s to see what they would like to see in the park. Chandler asked how much it would cost for the landscape architect. Morrow said he would check with council to use money that was set aside for a park on the west-side of town since Garey Park has come along to help pay for a master plan. There are still concerns because the money is put in a trust because it is used for grants. When you put it in a trust the deed goes to the Texas Recreation and Parks Foundation. It goes in the foundation’s name not the city’s name and they still want to be reassured that it is still city parkland and not changed to something else. The master plan is another way of doing that too because it will be adopted by city ordinance and shows as one piece of property that is named Garey Park and we will do a contract with them also. Ramsey wanted clarification on the $5 million. Morrow stated the $5 million would have to be matched within 3 years of the Garey’s death. Simpson asked if the park is outside of the city limits. Morrow said it is in Leander’s ETJ. It will go to Leander’s city council and Georgetown’s city council to include it back into Georgetown’s ETJ. The land cannot be used until after the Garey’s death. The Garey’s are getting the land appraised and deeding out 100-acre sections and putting it in a remainder interest trust. It will not be made into a park until after they are gone from the property. 7. Sports complex-Peterman Ramsey asked about the sports complex. Peterman said GISD has sent a letter of commitment to the county to purchase a subset of the county land and their intention is to build a stadium there provided the rest of the project happens. So the current issue is that $50,000 needs to be obtained to do an economic feasibility study for the county and the city would be part of that too for this large multi purpose events center. Ramsey asked if the parks would be responsible for the soccer fields and things like that. Peterman said the land that the county owns is about 100 acres and there is room to do the multi purpose events center and the football stadium and there is not much room to do anything else other than parking. There is land available adjacent to this property if the city wants to do anything with it they need to consider looking at the property. The county is willing to look at the land. Birkman is the new commissioner and she want more time to think about this issue. There would need to be a bond election. Simpson asked how the sheriff’s posse fits into this plan. Morrow stated if football stadium and rodeo arena moves, we would need to do a new master plan for San Gabriel Park. 8. Discussion on December meeting Next scheduled meeting is Thursday Dec. 16th from 6:30 – 8:00pm. Holiday party for appreciation of the Parks and Recreation Board Members. Café of the Square was offered as a meeting place. The alternate date would be the 9th. 9. Approve Minutes from October 21, 2004 Motion was made by Ramsey to approve minutes. Doernbach seconded the motion and it passed by unanimous vote. 10. Future Agenda Items City council to meet with board in January or February to discuss use of parkland. Master plan for the Garey Ranch. Hike and Bike trail update. Sports complex venue update. Sales tax for parkland. 11. Adjourn Motion was made by Doernbach to adjourn at 7:35pm. Approved: Attest: _______________________ ________________________ Lilya Crystal, Chair Parks and Recreation Board Parks & Recreation Board Secretary Van Chandler Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, October 21, 2004 The Parks and Recreation Board will meet on Thursday, October 21, 2004 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Kay Cobb, Lilya Crystal, Mark Ramsey, Mark Shepherd, Michael Simpson, Mike Watson, Ron Doernbach, Russ Peterman, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Roll Call1. Call to order2. Welcome new board member, Mark Ramsey.3. Consideration and possible action for support of the Central Texas Events Complex-Russ Peterman.4. Update on November bond election.5. Consideration and possible action to nominate a board member to the Heritage Gardens steering 6. committee. Update on Hike/Bike Trail to Lake Georgetown.7. Approve Minutes from September 16, 2004.8. Future Agenda Items9. Adjourn10. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, October 21, 2004 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , October 21, 2004. Members Present: Kay Cobb, Lilya Crystal, Mark Ramsey, Michael Simpson, Russ Peterman, Van Chandler Members Absent: Mark Shepherd, Mike Watson, Ron Doernbach Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1. Roll Call 2. Call to order Crystal called the meeting to order at 7:03pm. 3. Welcome new board member, Mark Ramsey Crystal and all board members that were present welcomed new board member, Mark Ramsey. 4. Consideration and possible action for support of the Central Texas Events Complex-Peterman GISD sent a letter of commitment to the county to purchase a subparcel. Things are starting to move forward and the next meeting is November the 8th. After this meeting, Peterman will give an update. Morrow asked if city has committed on land. Peterman said there would need to be some kind of commitment from the city in the near future. We may do it by resolution of this board if the board agrees and take it to council. The county has committed, the school district has committed, so the city is the one that needs to get on board. Morrow interjected saying maybe after the bond election on November 2 the city will get involved. 5. Update on November bond election. There has been positive feedback. There is support from several groups. Information is located at Georgetown High School, and the Georgetown Project. These groups are showing it to teachers, and students for support. Monday, the 25th, is last night for open house, which will be at the Williamson County Annex. This location will be more accessible for the Church Hill Farm neighborhood to access the information on the bonds. Ramsey asked if bond passed would a pool close. Morrow said San Gabriel pool would close and possibly modify it to be a skate park. Morrow spoke with TML about liability and they said it would have to be a controlled environment where kids wear kneepads, certain specifications on how many degrees that ramps are and in a gated area. Cobb asked if the skate park would need to be staffed. Morrow said there would have to be an attendant at the skate park. Cobb had questions about the police department wanting to start a skate park and Morrow said the idea was to put a skate park at the basketball courts at Williams Drive pool, but there was citizen opposition to it being located there. If bonds do not pass will possibly use McMaster Complex for skate park. Crystal was clarifying that if the bond passes the recreation center would not be opened until 2010, and asked if the recreation center would stay open while construction was being done. Morrow explained that they were spreading out the bonds and the construction on the library would be underway for one year, then the blueprints for the recreation center would start one year after that. Then the construction would start the next year after that. Completion would be 2007. Cobb asked about any comments on the magnolia tree in front of the community center. Morrow explained that council voted to take the tree out. 6. Consideration and possible action to nominate a board member to the Heritage Gardens steering committee. Garrett explained this was carried over from last meeting. Garrett met with the ladies from the Williamson County Health District and they have their steering committee back in full swing. Simpson and Davis were on the committee but since Davis resigned her position on the Parks Board, they were looking for someone from the Parks Board to fill that spot. They meet the first Wednesday of every month at the Health District office off on 3rd and Austin Avenue from 8am - 9am. Simpson attended the last meeting. They gave a presentation about a trail that will be 0.5 miles. They are excited about the project. Morrow and Garrett said that the trail would go to Annie Purl school. They want the school to have access to the garden for after school projects and a learning center. No one at this time is interested in the filling the position for the steering committee. 7. Update on Hike/Bike Trail to Lake Georgetown. A path has been cleared where the trail is going. Pulte Homes of Texas donated a hydraulic ax and the labor, to operate the ax, to clear a 12-foot wide area for the trail. On November 5th there will be a pre-bid conference. This is where the contractors are taken out and shown where the trail is going. On November 12th is when the bids are received. Some of the areas must be hand cleared due to safety issues. The trail can now be seen and there are about 12 loads of trash to be hauled off. 8. Approve Minutes from September 16, 2004. Motion was made by Ramsey to approve the minutes. Cobb seconded the motion and it passed by unanimous vote. 9. Future Agenda Update on Gary Ranch-Morrow Update of Hike and Bike trail-Morrow Discussion about Economic development and 0.25 cent sales tax for parks.-Peterman Discussion on December meeting. 10. Adjourn Motion was made by Peterman to adjourn at 7:28pm. Approved: Attest: _______________________ ________________________ Lilya Crystal, Chair Parks and Recreation Board Parks & Recreation Board Secretary Van Chandler Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, September 16, 2004 The Parks and Recreation Board will meet on Thursday, September 16, 2004 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Kay Cobb, Lilya Crystal, Mark Ramsey, Mark Shepherd, Michael Simpson, Mike Watson, Ron Doernbach, Russ Peterman, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Roll Call1. Call to order2. Welcome new board member, Mark Ramsey.3. Consideration and possible action for support of the Central Texas Events Complex-Russ Peterman.4. Update on November bond election-discuss fact sheet.5. Consideration and possible action to nominate a board member to the Heritage Gardens steering 6. committee. Discussion regarding donation from Jack and Cammy Garey.7. Approve Minutes from August 12, 20048. Future Agenda Items9. Adjourn10. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, September 16, 2004 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , September 16, 2004. Members Present: Kay Cobb, Russ Peterman, Ron Doernbach, Van Chandler, Michael Simpson, Mark Shepherd Members Absent: Mike Watson, Lilya Crystal, Mark Ramsey Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Roll Call 2.Call to order Ron Doernbach called the meeting to order at 7:25pm. 3.Welcome new board member, Mark Ramsey. Mark Ramsey was appointed to take the place of Lindsey Davis Stover. 4.Consideration and possible action for support of the Central Texas Events Complex-Russ Peterman. Peterman did not have anything new to report. Will talk about it at the next meeting. 5.Update on November bond election-discuss fact sheet. Garrett has prepared a fact sheet, which compares present information about the recreation and community center with the proposed plans, which will be available for the public. This fact sheet will help in discussing the bonds with the public as members of the board can only discuss facts about the upcoming bonds. Morrow stated there would be “open houses” to present information to the public with the 1st one being at St. John’s on Monday September 20th at 6-7:30 pm. There are 5 “open houses” scheduled concerning the bonds. Simpson asked if the fact sheets explained the changes as well as the costs to taxpayers, and it was clarified by Morrow that it did explain changes as well as costs. Simpson also asked if recreation center membership fees have been discussed if the bond passed. Garrett stated the fees at this point would be conceptual since the center may not open until 2010. Garrett clarified that the fact sheet shows what the building is going to provide the citizens and does not show the cost of memberships. Morrow interjected that the membership fee would be in line with other recreation centers around the area, such as Round Rock, Cedar Park. Garrett stated the fact sheet has been reviewed by the public information officer to make sure information is factual and not opinionated. Chandler inquired if the membership fees will cover the day to day operations. Morrow stated membership fees would be used to offset fees for personnel, cleaning, and utilities. It would be run, as it is now, with the memberships covering the cost of running the facility and is a “break even”. As memberships grow, the recreation center would be self-sufficient. Doernbach was concerned that some of the wording on the recreation center fact sheet might be confusing in regards to the “COST” with the estimated change in home value. Morrow stated the wording was reviewed by an attorney to make sure the wording was not deceiving to the public. 6.Consideration and possible action to nominate a board member to the Heritage Gardens steering committee. Garrett said Simpson and Davis were on the committee but since Davis has resigned from the Board we need to fill spot. The committee listens to the comments from the Board and the position is used to be a liaison between the Heritage Garden Steering Committee and the Parks and Recreation staff. The committee meets the 1st Wednesday of every month at the Health District from 8-9am. Doernbach asked if the committee warranted additional board members. Garrett stated the Committee wants the Board to be aware of issues since the Heritage Garden is parkland and the committee wants the Board to be involved as much as they want to be involved. Garrett stated it was an opportunity to have more representation. Can table issue and discuss at next meeting. 7.Discussion regarding donation from Jack and Cammy Garey. Morrow gave information about 525 acres of land that has been donated by Jack and Cammy Garey to the City of Georgetown. In addition, the Garey’s have given $5 million dollars, with the City matching $5 million within 3 years of their death. They have also left their home and cabin. A letter the Garey’s presented to council was given to members along with a map of the land. Morrow explained how the donation would always be assured to be designated parkland/open space. Doernbach asked about consequences if the City of Georgetown fails to match 5 million. Morrow stated that all the stipulations have not been worked out at this point. 8.Approve Minutes from August 12, 2004 Shephard made a motion to approve the August 12, 2004 minutes. Cobb seconded the motion and it passed by unanimous vote. 9.Future Agenda Items ·Update on Garey Ranch-Morrow ·Consideration and possible action for support of the Central Texas Events Complex-Peterman ·Consideration and possible action to nominate a board member to Heritage Garden’s Steering Committee. 10. Adjourn Before adjournment, it was stated the next meeting would be on October 21, 2004. Cobb made motion to adjourn the meeting at 7:48pm. Approved: Attest: _______________________ ________________________ Lilya Crystal, Chair Parks and Recreation Board Parks & Recreation Board Secretary Van Chandler Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, August 12, 2004 The Parks and Recreation Board will meet on Thursday, August 12, 2004 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Kay Cobb, Lilya Crystal, Lindsey Davis Stover, Mark Shepherd, Michael Simpson, Mike Watson, Ron Doernbach, Russ Peterman, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Roll Call1. Call to order2. Update on Lake Georgetown Trail and Rivery Park Project - Randy Morrow3. Update on November Bond Issue -Randy Morrow4. Update on sports complex venue - Russ Peterman5. Ethics Training Update - Kimberly Garrett6. Approve Minutes from July 15, 20047. Future Agenda Items8. Adjourn9. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, July 15, 2004 The Parks and Recreation Board will meet on Thursday, July 15, 2004 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Kay Cobb, Lilya Crystal, Lindsey Davis Stover, Mark Shepherd, Michael Simpson, Mike Watson, Ron Doernbach, Russ Peterman, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Roll Call1. Call to order2. Update on Lake Georgetown Trail and Rivery Park - Barbara Austin, rvi3. Update on sports complex venue - Russ Peterman4. Approve Minutes from June 10, 20045. Future Agenda Items6. Adjourn7. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, June 10, 2004 The Parks and Recreation Board will meet on Thursday, June 10, 2004 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Kay Cobb, Lilya Crystal, Lindsey Davis Stover, Mark Shepherd, Michael Simpson, Mike Watson, Ron Doernbach, Russ Peterman, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Roll Call1. Call to order2. Discussion and possible action of ½ of the ¼ cent s ales tax left to be dedicated to beautification and 3. parks – Van Chandler Presentation of Dog Park – Mike Simpson4. Update on Bond Issue and role of Parks and Recreation Board-Randy Morrow5. Consideration and possible action regarding review of the Draft Ethics Ordinance to be adopted on 6. second reading by the City Council on June 22, 2004. Update on sports complex venue - Russ Peterman7. Approve Minutes from May 13, 20048. Future Agenda Items9. Adjourn10. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, June 10, 2004 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , June 10, 2004. Members Present: Kay Cobb, Lilya Crystal, Lindsey Davis Stover, Michael Simpson, Van Chandler, Ron Doernbach Members Absent: Russ Peterman, Mike Watson, Mark Shepherd Staff Present: Randy Morrow, Kimberly Garrett Minutes Regular Meeting 1. Call to Order Meeting was called to order at 7:00 pm. 2. Roll Call 3. Discussion and possible action of ½ of the ¼ ce nt sales tax left to be dedicated to beautification and parks – Van Chandler Chandler is proposing to see if City Council will put an option on the ballot in November for citizens to vote to have 1/8 of a cent of the remaining sales tax dedicated to beautification of parks. Stover said it would directly benefit economic development and could generate 800,000 annually. Simpson said the money should be spent on open space, beautification and park development. Doernbach said beautification is too open ended and weak and asked about tying it to open space. Chandler said that he is in agreement with using the term open space. The money could be spent on open space, city gateways, botanical areas, and park development Stover asked if this money would have to be used for subdivisions that came to us for park development? Morrow said probably yes and Stover thought that might not be good. Morrow said that is more money than we have now. Morrow thinks it has a better chance of passing if it is tied to economic development. Chandler made a motion to recommend to City Council that an option be placed on the November ballot to earmark ¼¢ sales tax to be equally divided between economic development and open space purchases, city gateways, developing parks, historical markers and botanical areas. Simpson seconded the motion and it passed unanimously. 4. Presentation of Dog Park – Mike Simpson Simpson gave a presentation on what a dog park is since it is a relatively new concept. Dog parks are areas where dogs are just not permitted but welcomed. About 35% of households have dogs. There are a lot of guidelines out there on how to start a dog park. The initial cost is between $5,000-$15,000 to establish a dog park. Simpson showed pictures of different dog parks in Houston, Fort Worth, and Dallas. Dog park associations do fund raisers to help pay for supplies. Simpson has just started a Georgetown Dog Park Association to get the word out and educate people. Simpson said he felt it was important to get a strong association before proceeding. Stover asked about hours, Simpson said daylight hours are usually the times. Morrow asked about liability, Simpson said that people sign a release of liability. Simpson asked about a possible location. Morrow said behind the Parks and Recreation Administration building is one place, and also Berry Springs Park may be an option. 5. Update on Bond Issue and role of Parks and Recreation Board-Randy Morrow Morrow passed out some preliminary drawings of the recreation center and community center. He explained the drawings and talked about the additions and changes to the buildings. The bond issue will be on November ballot. The Bond Committee will go around and talk to different civic groups about the facts of the renovation and construction. 6. Consideration and possible action regarding review of the Draft Ethics Ordinance to be adopted on second reading by the City Council on June 22, 2004. After some discussion, Doernbach questioned the definition of "substantial interest", being that he is appointed by the school board as a member of the Parks and Recreation Board, he has an interest in the outcome. Stover made a motion to accept the ordinance with clarification of "substantial interest" as it relates to school board appointees. Cobb seconded the motion and it passed unanimously. 7. Update on sports complex venue - Russ Peterman Peterman did not attend the meeting. 8. Approve Minutes from May 13, 2004 Stover made a motion to approve the minutes from May 13, 2004. Doernbach seconded the motion and it passed by unanimous vote. 9. Future Agenda Items rvi – going to do presentation on progress 10. Adjourn Doernbach made a motion to adjourn Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, May 13, 2004 The Parks and Recreation Board will meet on Thursday, May 13, 2004 at 07:00 PM in the Georgetown Recreation Center, located at 1003 North Austin Avenue, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Kay Cobb, Lilya Crystal, Lindsey Davis Stover, Mark Shepherd, Van Chandler, Russ Peterman, Ron Doernbach, Michael Simpson, Mike Watson Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Call to Order1. Roll Call2. Appoint two members to serve on the Heritage Gardens Steering Committee3. Update on Log Cabin in Old Town Park4. Update on sports complex venue - Russ Peterman5. Approve Minutes from April 15, 20046. Future Agenda Items7. Adjourn8. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, April 15, 2004 The Parks and Recreation Board will meet on Thursday, April 15, 2004 at 04:00 PM in the Georgetown Recreation Center, located at 1003 North Austin Avenue, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Kay Cobb, Lindsey Davis Stover, Lilya Crystal, Mark Shepherd, Van Chandler, Russ Peterman, Ron Doernbach, Mike Watson, Michael Simpson Parks and Recreation Board meets the second Thursday of the month at 04:00 PM unless otherwise specified. Call to Order at 04:00 PM Tour of Georgetown Parks - Regular meeting will begin at 7:30 pm at the Recreation Center in the 1. Conference Room Call to Order2. Roll Call3. Discussion and possible action regarding park development at Summer Crest - Ray Sanchez4. Discussin and possible action regarding 3.11 acres of land along the North San Gabriel River5. Discussion on alternative routing for the hike and bike trail along Spring Valley Rd6. Update on Log Cabin in Old Town Park - Randy Morrow7. Approve Minutes from March 18, 20048. Future Agenda Items9. Adjourn10. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, April 15, 2004 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , April 15, 2004. Members Present: Van Chandler, Russ Peterman, Mike Watson, Michael Simpson, Ron Doernbach, Mark Shepherd, Lindsey Davis Stover, Lilya Crystal, Kay Cobb Members Absent: Staff Present: Randy Morrow, Kimberly Garrett Minutes Regular Meeting 1. Tour of Georgetown Parks The Parks and Recreation Board toured some City parks. The parks toured were Summercrest, Edward's Park, Founder's Park, San Gabriel Park, Meadows of Georgetown, Tennis Center, Lake Georgetown, IOOF Cemetery, Geneva Park, San Jose Park, Williams Drive Pool and an area of the new hike and bike trail. The tour concluded with a BBQ dinner compliments of Van Chandler at his park on the San Gabriel River. 2. Call to Order The meeting was called to order at 7:35 pm. 3. Roll Call All members were present. 4. Discussion and possible action regarding park development at Summercrest Ray Sanchez, with Summercrest Homeowners Association, spoke to the board regarding development of a 1.64 acre tract of land that was dedicated to the City as parkland. The subdivision is two years old and has 135 families. They would like a park for kids to play in. There is a private swimming pool in the subdivision which as built by the developer. It is adjacent to the parkland. There will be 210 families in the subdivision when built out. Mr. Sanchez said the developer still owes $3250 in parkland dedication fees. The homeowners are asking for $50,000 worth of amenities for a quality park to be built. The parkland dedication fees could be used to offset some of the development cost. Mike Simpson asked about the condition of the 1.6 acres. Mr. Sanchez said it is an open field ready for a park to be established. Ron Doernbach asked what the price of the homes were in the subdivision. Mr. Sanchez said about $180,000. The subdivision is creating good tax money and pays around $120,000 in property taxes. Russ Peterman asked about the process? Randy Morrow said that if the board approves the park, they would make a recommendation to City Council. Ron Doernbach asked if we have competing requests like this? Randy said most developers now are putting in the park with the development. A motion was made by Russ Peterman to recommend to City Council the development of Summercrest Park. Van Chandler seconded the motion and passed by unanimous vote. 5. Discussion and possible action regarding 3.11 acres of land along the North San Gabriel River There is a developer that wants to build homes on 3.11 acres of land on the north side of the North San Gabriel River next to the Country Club Bridge. The Oakcrest neighborhood went to the City P & Z meeting to protest a density change. P&Z did not allow the density change so the developer can only build 3-4 homes. Randy suggested the board send a letter to council in support of preserving the river corridor. Mark Shepherd made a motion that a letter be drafted to City Council regarding preserving the river corridor at that location. Russ Peterman seconded the motion and it passed by unanimous vote. 6. Discussion on alternative routing for the hike and bike trail along Spring Valley Road Van Chandler said the hike and bike trail is supposed to follow the cart path along Spring Valley, but it is very hilly and dangerous. Mr. Chandler suggested taking it through the natural area of his property. Russ Peterman said that was a good idea. Mark Shepherd said it wold be more recognizable as a hike and bike trail if it winded through the park along Spring Valley. Randy Morrow said it is a good idea, but the budget is always tight. 7. Update on Log Cabin in Old Town Park The Log Cabin has been through the parks and recreation board and needs to be taken to council for consideration. Jim Dillard from the Historical Society presented a plan at a prior board meeting. The last recommendation from Mr. Dillard was to dismantle the log cabin. Mike Simpson is concerned about safety. He said there is a board propping up the chimney. Randy said he will take the issue to the next City Council meeting 8. Approve Minutes from March 18, 2004 Mike Simpson made a motion to approve the minutes from March 18, 2004. Russ Peterman seconded the motion and it passed by unanimous vote. 9. Future Agenda Items 10. Adjourn Van Chandler made a motion to adjourn. Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, March 18, 2004 The Parks and Recreation Board will meet on Thursday, March 18, 2004 at 07:00 PM in the Georgetown Recreation Center, located at 1003 North Austin Avenue, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Lindsey Davis Stover, Kay Cobb, Lylia Crystal, Mark Shepherd, Michael Simpson, Mike Watson, Van Chandler, Russ Peterman, Ron Doernbach Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Call to Order1. Roll Call2. Introduction of new board members3. Elect Vice Chair and Secretary4. Discussion and possible action on parkland dedication for Newland Georgetown Tract5. Update on current Parks and Recreation Projects6. Update on sports complex venue - Russ Peterman7. Set date to tour parks8. Approve Minutes from February 15, 20049. Future Agenda Items10. Adjourn11. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, February 12, 2004 The Parks and Recreation Board will meet on Thursday, February 12, 2004 at 07:00 PM in the Georgetown Recreation Center, located at 1003 North Austin Avenue, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Doug Blackard, Jean Houck, Lylia Crystal, Mark Shepherd, Van Chandler, Ron Doernbach, Phil Davis, Mike Watson Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Call to Order1. Roll Call2. Discussion with Finance Department on Budget Issues - Micki Rundell and Laurie Brewer3. Discussion on Disc Golf Course - Frank Hubbard 4. Information on Upcoming Bond Election in November5. Approve Minutes from January 15, 20046. Future Agenda Items7. Adjourn8. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, February 12, 2004 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , February 12, 2004 . Members Present: Jean Houck, Lylia Crystal, Mark Shepherd, Mike Watson, Ron Doernbach, Van Chandler, Doug Blackard Members Absent: Phil Davis Staff Present: Randy Morrow, Kimberly Garrett, Micki Rundell, Laurie Brewer Minutes Regular Meeting 1. Call to Order Jean called the meeting to order at 7:03 pm 2. Roll Call 3. Discussion with Finance Department on Budget Issues - Micki Rundell and Laurie Brewer Micki Rundell and Laurie Brewer discussed some community wide questions with the board. The board's main priorities as citizens included traffic, transportation, and keeping up with growth. Mike also mentioned the property tax exemption being a big issue. Other issues discussed were the airport, restruants, and maintaining life in the downtown. Parks and trails were also a priority to the members. Some things that the board thought should be done are controlling taxes, have Sun City be a part of Georgetown and also adding a control tower at the airport. The board was asked to get their priorities as a board to Finance within the next week. These comments will be used for the 2004/2005 budget process. 4. Discussion on Disc Golf Course - Frank Hubbard Frank Hubbard helped get the two disc golf courses we have in the City. There is a disc golf tournament in Round Rock this weekend and some of it will be played in Georgetown. There are also mini tournaments every Sunday at 2:30. Frank wants to get some signs made for the San Gabriel course. Frank wants to run a large doubles tournament and wants to temporarily put in an extra 9 holes in San Gabriel to support the event. Randy said he would look at the location Frank is proposing before a decision could be made. Frank was thanked by the board for all his hard work. 5. Information on Upcoming Bond Election in November Randy discussed the upcoming bond election and how the bond effects Parks and Recreation. Facilities included are additions to the recreation center and renovations to the Community Center. 6. Approve Minutes from January 15, 2004 Doug Blackard made a motion to approve the minutes from January 15, 2004. Lylia Crystal seconded the motion and it passed by unanimous vote. 7. Future Agenda Items Give update on current projects Set date for a tour of the parks 8. Adjourn Doug Blackard made a motion to adjourn Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, January 15, 2004 The Parks and Recreation Board will meet on Thursday, January 15, 2004 at 07:00 PM in the Georgetown Recreation Center, located at 1003 North Austin Avenue, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Doug Blackard, Jean Houck, Jeff Gambino, Lilya Crystal, Mark Ramsey, Mark Shepherd, Mike Watson, Phil Davis, Ron Doernbach Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Call to Order1. Roll Call 2. Introduce new board member3. Appoint two members to serve on Heritage Community Garden and Park Steering Committee4. Discussion on skateboard park5. Information on upcoming Games of Texas in 2006 and 20076. Approve Minutes from November 13, 20037. Future Agenda Items8. Adjourn9. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary