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Home My WebLink AboutPAREB_Agenda&Minutes_2007Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, December 13, 2007 The Parks and Recreation Board will meet on Thursday, December 13, 2007 at 06:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mike Simpson, William Mateja Parks and Recreation Board meets the second Thursday of the month at 06:00 PM unless otherwise specified. Call to Order at 06:00 PM 1.Call to Order 2.Roll call 3.Discussion and possible action on proposed Parks Master Plan phone survey 4.Update on Dog Park 5.Approve the minutes from November 29, 2007 meeting 6.Future agenda items 7.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, December 13, 2007 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , December 13, 2007. Members Present: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mike Simpson, William Mateja Members Absent: Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to Order The meeting was called to order at 6:00 pm. 2.Roll call Buikema, Cobb, Ramsey, Mateja, Owens, Simpson, Mathis 3.Discussion and possible action on proposed Parks Master Plan phone survey Garrett introduced Ray Turco who is contracted with Halff Associates to do the telephone survey. Ray Turco was present to explain the telephone survey. Mateja asked what Turco’s thoughts were on the clarity of the survey. Turco explained that part of the clarity on the initial draft was the suggested deletions on the last page and as explained that he needed to meet with the board to explain where he was coming from. Garrett explained that all the mark ups from the previous meeting were implemented in the survey. Mateja asked if Turco worked with a focus group to do the survey. Turco stated that they do not do a focus group as they are costly and they do not benefit the survey process. Turco explained that the survey asks the questions that are most important and allow citizen input in order to develop the plan. Turco stated that he is comfortable with the surveys length. He stated that he will get 400 completed surveys. They have had to make as many at 35,000 telephone attempts in order to complete 400 surveys. He estimated that for this survey they will have to make approximately 10,000 calls. He stated they assist the citizens in completing the survey and will have to repeat the answers several times. They do offer one open ended question in the survey, but he stated that for statistical purposes the open ended questions are not helpful because they can not incorporate numerous responses in one area; this takes away from the statistical validity of the survey. Turco explained that they like to generate a response up front before they are given any information without influencing the participant. Turco explained that if you ask the open ended question at the end you might get more specific responses or duplicate facilities. Turco explained that if citizens have a variety of specific amenities that does not help the staff or the consultant make recommendation on data. Buikema stated that there are two separate objectives. He stated that Turco’s objective is to uncover some things people do not know about but really exist and the other objective is to find out if they are creative and want to present us something that we really do not have and could use. Morrow stated that if you get a single suggestion for an amenity that they have a small percentage of the citizens surveyed that want that specific amenity. He added it is not a value to the survey. Turco explained that if you have a few random, specific answers that it does not give you any data. Turco explained that after the survey they will produce a tabulation report. It will show the different level of responses from different parts of the city. Morrow stated that the phone survey is one piece of the information they will use for gathering information on the master plan. Garrett stated that staff met with Jim Carrillo this week and that there will be the telephone survey, an online survey and there will be student surveys where they will survey 4th, 7th, and 10th grade students. In addition to that there will be focus groups with different leaders in the community, the non-profit groups, service organization, Parks and Recreation Advisory Board, and City Council. Morrow explained that with the information they obtain they can present a bond issue. Simpson asked if Turco has done this type of survey for other communities. Turco stated that they have done this type of survey mostly for school districts. Mateja made a motion to accept the survey as presented by Ray Turco with corrections as discussed. Buikema seconded the motion. There was then discussion. Owens asked what time of day they call. Turco stated they call Monday – Friday from 5pm – 9pm and Saturday 10am – 5pm and not Sundays. Turco explained when people agree to participate they will complete the survey. Owens asked if the surveys are to land lines only. He stated that they are and they have no way of getting local cell phone lines. Simpson asked about the flow of the survey. He asked if the organization of the survey was important. Turco answered that they have not had a problem with the order of the questions. He stated he does more planning initially and then more evaluation later in the survey. Morrow asked if this survey was longer than most surveys and Turco said it was about average. Ramsey stated the motion was to approve the survey with corrections to 13 and 14. It was approved by unanimous vote. Garrett added that the survey will also be online. There will be a link from the City of Georgetown website to Turco and Associates’ website. He asked that if the board members are contacted to participate that they not participate. Mateja asked about other organizations from the city participating in a survey. Garrett explained that Halff Associates will set up charettes and also will interview the members separately if they would like and meet with other key leaders in the community. Buikema thanked Mr. Turco for attending the meeting. Morrow asked when they would have the results of the survey. Turco stated that they will have the results in January. 4.Update on Bark Park Simpson stated that the Bark Park has been open 7 weeks. Simpson stated that he estimates 800 – 1000 dogs a week using the park. He stated a lot of people are from surrounding areas that are using the facility. Simpson stated that the placement of the benches is perfect and are a lot larger than expected. Morrow stated that concrete, ornamental fire hydrants will be placed in the park. Buikema asked if any parks have counters at the gate to estimate the number of people that attend. Simpson stated he has not seen that. Simpson stated the Dog Park Association had a meeting with the Chief of Police, David Morgan and Animal Services Manager, Ken Finn. It was discussed that the Dog Park Association would have a role in education; more specifically about dog park safety. There will be a program on January 19, 2008. The dog safety program will have 3 elements; one is a Power Point presentation, hand outs, and links to websites. Morrow asked if Finn was willing to be support the program. Simpson stated Finn was going to put the Animal Services staff through the training in February. Simpson stated on February 19, 2008 at 9:00 am there will be the safety seminar, 10:00 am will be the regular meeting of the Dog Park Association, and at 12:30 pm will be the 2nd Yappy Hour. The 1st Yappy Hour was held on December 1, and the weather was extremely dreary and there was low participation. Garrett added that the City of Killeen came in last Friday to tour the park. Their mayor, city council, board members, and a Killeen newspaper came here to view and obtain information about the dog park. Garrett stated they were here for about 45 minutes and staff gave them information on Bark Park. City of Georgetown Bark Park was on the front page of the Killeen paper. Noted Discussion: Buikema would like to acknowledge Mark Ramsey for his service on the board. 5.Approve the minutes from November 29, 2007 meeting Buikema made a motion to approve the minutes and Cobb seconded. It passed by unanimous vote. 6.Future agenda items Recreation Center update Blue Hole update Master Plan update 7.Adjourn Owens made a motion to adjourn. Approved: Attest: _______________________________________ _____________________________________ Mark Ramsey, Chair Parks and Recreation BoardBarbara Owens, Secretary Parks & Recreation Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, November 29, 2007 The Parks and Recreation Board will meet on Thursday, November 29, 2007 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mike Simpson, William Mateja Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Special Session 1.Call to Order 2.Roll call 3.Discussion and possible action on proposed Parks Master Plan phone survey 4.Update on Recreation Center Expansion 5.Approve the minutes from October 11, 2007 meeting 6.Future agenda items 7.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, November 29, 2007 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , November 29, 2007. Members Present: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mike Simpson, William Mateja Members Absent: Mark Ramsey Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to Order The meeting was called to order by Kent Buikema at 7:00 pm. Buikema welcomed guests that attended the meeting and introduced staff and board members. 2.Roll call 3.Discussion and possible action on proposed Parks Master Plan phone survey Garrett stated staff has met with the company that is performing the public input survey. She explained that they need to get feedback on the survey quickly. She distributed the draft of the survey and stated that the city manager has reviewed it. The company does not identify that they are associated with the City of Georgetown. She explained that the company performing the survey, divides the city into 4 quadrants and they will survey citizens in each area based on the percentage of population by each quadrant. Garrett explained this was a draft and it was approximately 10 - 15 minutes long and it needs to be shortened. Morrow stated that there will be charettes for public input in addition to the phone survey. There will also be interviews with organizations such as the Chamber of Commerce, Southwestern University, Georgetown ISD, and other interest groups that play a major part in the community as part of the public input. Council members will be interviewed as well. Buikema asked about when the board will have to make an approval on the survey. Garrett stated that they need to make a decision tonight and that the survey could not be taken with them. Buikema asked how the company came up with the answers to the questions. Garrett stated that Halff Associates set down with staff and asked what their visions were for the future. Garrett stated that one element is concerning the San Gabriel Parks Master Plan and specific questions on the survey are related to that. Buikema asked if this company has had experience with other companies. Garrett stated that they have experience with the phone surveys for other communities. Cobb asked about sending this as a mailed survey. Garrett stated they wanted a phone survey because the rate of return is better and explained that in previous years a mail survey was sent and participants did not return the survey in a timely manner according to the deadline that was given. Simpson asked about the answers to the survey and if other could be added. Garrett stated that #4 is an open ended question where participants can add their ideas about what other recreational facilities we are lacking. Board members had a chance to review the draft survey. Garrett stated that some of the questions can be eliminated. Simpson stated that the survey does not flow. It was suggested that the flow start with demographics, what you like about the parks now, what would you like to see change with what we have now, what would you like to see with future facilities that have been planned, and what would you like to see in the future. Simpson stated it would start more specific to more vague and the idea of the flow would be for participants to come up with ideas toward the end of the survey. Morrow stated that the phone survey is only one tool for citizen input. Simpson suggested that the structure of the survey be reorganized. Owens agreed and Garrett stated they can reevaluate and group the questions better. Buikema asked if Ray Turco could attend the meeting to discuss some of the concerns with the survey. Garrett stated they could meet but was concerned about the timeline. Halff Associates would like to have all citizen input by mid January. Garrett stated that Halff Associates is going by the timeline that was imposed. Morrow stated that the timeline is in place due to the upcoming bond in 2008. Morrow reiterated again that the phone survey is only one piece of the citizen input. Mateja made a motion that we accept the survey as presented with changes as suggested to Garrett. Owens seconded the motion. Garrett then made suggestion to have Ray Turco attend the next meeting, in December, so the parks board could ask questions about the survey. Simpson then made a motion to table the motion. Garrett stated that staff can arrange for Halff Associates to attend the December meeting. 4.Update on Recreation Center Expansion Garrett stated that they have done some surveying and logistics. Morrow stated that PBS&J did not have a Water Pollution Abatement Plan filed and then plans went to Planning and their site plan with the landscaping was not done correctly. That was sent back for correction. Mateja asked how many days the project is behind. Morrow stated that they are 60 days behind. The original start date was October 1, 2007. 5.Approve the minutes from October 11, 2007 meeting Simpson made a motion to approve the minutes and Cobb seconded and it passed by unanimous vote. 6.Future agenda items Blue Hole restoration Update on the Dog Park Update on Parks Master Plan Update on Recreation Center Expansion 7.Adjourn Buikema made a motion to adjourn the meeting. The meeting adjourned at 7:56 pm. Approved: Attest: ___________________________________________________________________________________ Mark Ramsey, Chair Parks and Recreation BoardBarbara Owens, Secretary Parks & Recreation Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, November 8, 2007 The Parks and Recreation Board will meet on Thursday, November 8, 2007 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mike Simpson, William Mateja Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Notice of Cancellation of Meeting of the Parks and Recreation Advisory Board City of Georgetown, Texas The Regular Meeting on 11/08/07 has been cancelled. Parks and Recreation Advisory Board meetings are held monthly unless otherwise noted. The Meeting for November has been cancelled. Next meeting will be 12/13/07. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, October 11, 2007 The Parks and Recreation Board will meet on Thursday, October 11, 2007 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mike Simpson, William Mateja Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll call 3.Discussion and possible action on parkland dedication for Oaks at San Gabriel 4.Update on Parks Master Plan 5.Update on Dog Park 6.Approve the minutes from September 13, 2007 7.Future agenda items 8.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, October 11, 2007 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , October 11, 2007. Members Present: Kent Buikema, William Mateja, Mike Simpson, Barbara Owens Members Absent: Bob Mathis, Kay Cobb, Mark Ramsey Staff Present: Randy Morrow, Jill Kellum Minutes Regular Meeting 1.Call to Order The meeting was called to order at 7:02 pm by Kent Buikema. 2.Roll call 3.Discussion and possible action on parkland dedication for Oaks at San Gabriel Morrow explained that the parkland required to give was 17 acres but they are giving 18.4 acres. The development is next to Cimarron Hills. The proposed parkland is along the San Gabriel River corridor and this will allow trail access in the future. The developer is putting in an amenity center along with 8 parking spaces. There is a conservation easement next to the property as well. They have agreed to give river frontage. Future use in the master plan will help with the trails along the river corridor. Mateja made a motion to accept the parkland for the Oaks at San Gabriel and Owens seconded the motion and it pass by unanimous vote. 4.Update on Parks Master Plan Morrow stated they will have citizen input by January 15th. Mateja stated he spoke to Wolf Ranch and they are excited about giving a location to show the Parks Master Plan. They will make a space available to use for the citizen input and the only expenses will be the utility expense. 5.Update on Dog Park Simpson showed pictures of the dog park taken today with all the amenities that are ready. Mateja asked if there has been any feedback from the community or council about concerns of the dog park. Morrow stated that there has not been any feedback since the beginning of the project. The grand opening will be October 24, 2007 at 10:00 am. Simpson stated that people will be asking about new amenities and Mateja asked what other amenities. Simpson stated a sidewalk, benches, picnic tables, trails, and better parking are other amenities that will be added. Mateja asked if staff could send flyers to veterinarian clinics. He also suggested putting it on Channel 10. It was discussed that we do not want to open the park until the official grand opening. Simpson stated the Dog Park Association’s objective is to educate the public on dog park rules and ethics. 6.Approve the minutes from September 13, 2007 Simpson made a motion to approve the minutes and Mateja seconded and it passed by unanimous vote. 7.Future agenda items Blue Hole restoration Parks Master Plan General Discussion: There was discussion about the online registration magnets for people to use for registering for programs, and the Fall/Winter brochure was given out, as well as the new Georgetown Trails Map. In addition, Morrow showed the new graffiti proof maps that will be placed on the river trail. 8.Adjourn Owens made a motion to adjourn the meeting. The meeting adjourned at 7:45pm. Approved: Attest: ___________________________________________________________________________________ Mark Ramsey, Chair Parks and Recreation BoardBarbara Owens , Secretary Parks & Recreation Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, September 13, 2007 The Parks and Recreation Board will meet on Thursday, September 13, 2007 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mike Simpson, William Mateja Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll call 3.Presentation on proposed private improvements to Rivery Park by Ledgestone Group 4.Discussion and possible action on the College Street Bridge in San Gabriel Park 5.Discussion and possible action on parkland dedication for Bastian Woods 6.Update on Parks Master Plan 7.Announcement of Recreation Center Expansion Ground Breaking 8.Update on Dog Park 9.Approve the minutes from August 9, 2007 10.Future agenda items 11.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, September 13, 2007 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , September 13, 2007. Members Present: Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mike Simpson, William Mateja Members Absent: Barbara Owens Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum, Mark Miller Minutes Regular Meeting 1.Call to order The meeting was called to order by Mark Ramsey at 7:00pm. 2.Roll call 3.Presentation on proposed private improvements to Rivery Park by Ledgestone Group Marlene McMichael, the project coordinator for the Summit at Rivery Park, was introduced. She presented the park aspects of the development for this project. The Summit property is 31.94 acres which is adjacent to Rivery Park. Rivery Park is 35 acres. The developer’s proposal is to develop a tax financing district which will finance the improvements to Rivery Park. Marlene McMichael explained that Ledgestone Group consists of four people and Dan Clark is the lead on this project. The proposed plan is to build a hotel, conference center, office tower, condominiums, and restaurants. Marlene McMichael stated they are wanting to do significant upgrades to Rivery Park to make the park an event center for the City of Georgetown and to make the property above the park, the Summit, a cooperate event center. Intrafocus, a marketing group in Georgetown, will be doing the branding and logo . CF Jordan is the contractor who has done many high rises and theme parks. FT Woods Construction is doing the site prep. Marlene McMichael stated they will be filing documentation next week for the PUD application as well as the TIF district financing. She stated that the total improvement package they are proposing is $180 – $200 million. Philip Wanke with BWM group presented a conceptual plan for the improvements at Rivery Park. The development site is approximately 32 acres and 35 acres of parkland in Rivery Park. The buildings will be situated on the property to give views of the park, river and vista. Mateja asked about the traffic issues along Williams Drive and if they were concerned about the traffic. Marlene McMichael stated that the accessibility is good from IH 35, Rivery Boulevard, Wolf Ranch Boulevard, and Williams Drive. Philip Wanke explained some of the proposed improvements and additions to the park area such as: pond enhancements, adding trails and an amphitheater, more restrooms, expanding the playground, adding a splash pad, using the historical homestead as a place of interest, improving the disc golf course, and adding additional parking under IH35 for events. These improvements and additions will cost a little over $4 million. They plan on using the tax increment financing to construct this proposed plan. Tim Bargainer with BWM group showed a conceptual park plan. He showed added parking and increasing the retention pond and adding a splash pad and enlarging the playground. That would include expanded restrooms and increasing the pavilion with a space for temporary vending or concessions for events. They would like to see multiple benches on the existing berm to allow seating along the retention pond . They showed a small orchard to be along the area of the historical home and a quilt garden. They also showed possible nature trails behind the homestead and an amphitheater and bird watching area. He stated that the connection would be accessible from Rivery Park to and from the convention center. They would like to add native vegetation and take out the non native plants. They are proposing for the pond to add vertical fountains or floating fountains as well as cleaning up the water and do some enhanced planting and clean up some of the overgrown plants. Phillip Wanke stated that an agreement with the owners of the development be made for the maintenance costs for the Rivery Park. Marlene McMichael stated that she guessed there would be a shared agreement between the hotel and the City of Georgetown. She stated the idea is to make this project into a destination site. The type of hotel they are looking for is a full service hotel. The economic benefit analysis on an annual basis is at $280 million for the community and over $15 million in direct revenue from utility uses or tax revenue to city, county, and state. Marlene McMichael stated they hired a consultant outside the area to perform the hotel feasibility study. Mateja asked about the food service for this area. Marlene McMichael stated that there will not be drive thru restaurants but they are looking at high end restaurants and would like them to be Texas based. Cobb asked what areas of the development would be done first. Marlene McMichael stated that all the site work and the park improvements would be done first, so that the park is in place and not disturbed once construction starts. The building will be built east to west but if there is a joint venture then the construction would almost be consecutive. The horizontal construction would be done first and then vertical construction. Mathis asked about the time line for this project. Marlene McMichael stated they will submit the documents next week and hope to get approval by the end of the year , and break ground the first quarter of 2008. 4.Discussion and possible action on the College Street Bridge in San Gabriel Park Mark Jones, Gerald Pohlmeyer, and Jan Shull with the Texas Department of Transportation introduced themselves. Jan Shull explained that she has been working on a plan of what the bridge replacement program will pay for. TXDOT’s Off System Bridge Replacement Program will allow for payment of the bridge structure plus 25% of the structure cost for the approaches. Currently the preliminary estimate is at $4 million for the structure only. The preliminary estimate is $1 million for the approaches. The program will allow for some aesthetics consideration and usually is no more than 5% of the project cost with division approval. Due to the structures location in San Gabriel Park, this office has asked for its division to allow for additional costs estimated at $200,000. The program will fund the T-411 rail or the church rail and will fund the scenic overlook at mid-span. Ramsey asked that if another rail was chosen, would it be paid for by the program. Pohlmeyer stated that the church rail was liked by the board when they presented it before and if another rail was chosen it would have to meet the crash test requirements. Ramsey asked if there are different types of church rails, Jones stated that it comes in 2 heights. Jan Shull stated it covers illumination cost up to 150 % of the cost of standard luminaries, which is the decorative lamppost. Pohlmeyer stated that TXDOT only installs luminaries that let off minimal light pollution. The program will fund the decorative form liner approved by the City. Morrow asked if it was a stamped concrete. Pohlmeyer stated it is a liner that comes in different styles such as limestone, brick, or rock appearance. The off-system bridge replacement program will fund the T-411 rail, the scenic overlooks at midspan, illumination costs us to 150% of the cost of a standard luminaries, decorative form liner, and wet pond if required for water quality. City will be responsible for landscape costs, raising College Street, pedestrian facilities located outside of the bridge structure which includes the sidewalk, pedestrian switchbacks, and any pedestrian railing. There are two12 foot lanes, 6 foot shoulders, and the 5 foot sidewalks on either side of the bridge. Morrow asked if TCEQ would require the wet pond. Pohlmeyer stated that TCEQ might require it and if so they wanted to put it in the project. Pohlmeyer stated that the “round about” could be outside the wet pond and make it more decorative in the water spray feature. Morrow asked about the lighting and how many posts there will be. Pohlmeyer stated they will be on the bridge and the roadway and will be 50 feet apart, staggered. There was discussion on the raising of College Street and the switch back to the trail. Pohlmeyer stated that everything will have topsoil and grass when the job is completed. This will be the responsibility of TXDOT and the requirements for erosion control. This does not include decorative landscape. Ramsey asked about the approaches. Pohlmeyer explained that they would go for the 25% of the structure cost. Pohlmeyer explained the work on the South side of the bridge and the concerns with flooding. He also explained that this is a bridge replacement program and they do not have road money to rebuild the road at a higher elevation higher than the last flood. Pohlmeyer said if the city wants to put the money in the project for road improvements, TXDOT will go ahead and pick the road up out of the flood plain. Ramsey asked if the old bridge was being taken out. Morrow stated it will be used as part of the hike and bike trail and people could fish off of it. Pohlmeyer stated the bridge would not be used for vehicular traffic and some type of barrier would be used on the end so it was only wide enough for bicycles to go through. Morrow asked about the timeline. Pohlmeyer stated that it would be about 1 year before they could start from the time they get the approval from the city. He stated it would take about 1 year to complete the bridge. Jones explained that right now they are in the schematic and environmental phase and working with the city. Once everything is agreed on then they can work on the planning stage and actually design it and come up with some real numbers and a construction schedule. Miller explained that the city will have to pay for the extra road work and that the service road will continue on around to and over the railroad track. Pohlmeyer stated that the state can provide conceptual landscaping. Buikema moved that the Parks and Recreation Advisory Board advise TXDOT to proceed with the program as presented and that the city be aware that additional money will be needed for the landscaping. Cobb seconded the motion. The motion was approved 5 to 1, with Mike Simpson abstaining. 5.Discussion and possible action on parkland dedication for Bastian Woods Garrett stated there are 30 units in this subdivision. The requirement would be .07 acres or $8,500.00. Gavurnik did a tree survey which showed a 51 inch live oak in the middle of these 2.99 acres, in addition there are quite a few large trees. Garrett stated that Gavurnik has always been a big supporter of parks and he wanted to make this parkland even though there is a park located in near by Katy Crossing. Garrett explained that the City of Georgetown usually does not want less than one acre of parkland and would take the fees instead. Garrett stated that there is an old homestead on the property and this will be removed but there are a lot of trees in this area and Gavurnik wanted this to be a park. Gavurnik would like to leave it more passive. He wants to give the 2.99 acres and will give $10,000 for amenities. He suggested doing a trail around the property, put in picnic tables and bar-b-que pits. Gavurnik will maintain and mow the area until the subdivision is built out. Garrett stated she was concerned about the street frontage and where people would park and Gavurnik stated that he could add some parking spaces when the road is developed. Buikema made a motion that we accept the Bastain Woods neighborhood park proposal and Cobb seconded the motion and it passed by unanimous vote. Garrett added that the family that sold the land wants Gavurnik to put up a plaque in the area and he asked if it could be put in the park. Buikema would like to amend the motion to allow the plaque to be placed in the park and Cobb seconded and it passed by unanimous vote . 6.Update on Parks Master Plan Garrett showed a conceptual drawing from Halff Associates of the Master Plan. She stated they have got some inventory and maps of the parks done. For example, in Rivery Park the have inventoried all the amenities through the GIS system and this will be a layer on the map that public can pull up on the website. They have inventoried all parks and all the amenities and what condition they are in. Garrett stated that at this point, Halff Associates are collecting data. 7.Announcement of Recreation Center Expansion Ground Breaking Garrett stated that the Recreation Center Expansion ground breaking will be Tuesday the 18th at 10 am. 8.Update on Dog Park Simpson stated that there was a stumbling block on the getting correct approval for imperious ground cover for the pad from TCEQ. Garrett stated that David Munk is working with TCEQ on this. They looked at an early build for the panels at the entry gates and they look excellent and most of the fence is in place. Simpson stated that he estimates the opening about 4 – 6 weeks away. 9.Approve the minutes from August 9, 2007 Simpson made a motion to approve the minutes and Mateja seconded and it passed by unanimous vote. 10.Future agenda items 11.Adjourn Cobb made a motion to adjourn and all approved. Approved: Attest: ___________________________________________________________________________________ Mark Ramsey , Chair Parks and Recreation BoardBarbara Owens , Secretary Parks & Recreation Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, August 9, 2007 The Parks and Recreation Board will meet on Thursday, August 9, 2007 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mike Simpson, William Mateja Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll call 3.Update on Recreation Center Expansion 4.Update on Parks Master Plan 5.Update on 2007-2008 Parks and Recreation Budget 6.Update on Dog Park Opening 7.Approve the minutes from July 12th, 2007 meeting 8.Future agenda items 9.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, August 9, 2007 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , August 9, 2007. Members Present: Barbara Owens, Kay Cobb, Mark Ramsey, Mike Simpson, William Mateja Members Absent: Bob Mathis, Kent Buikema Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to Order The meeting was called to order by Mark Ramsey at 7:00 pm. 2.Roll call 3.Update on Recreation Center Expansion Garrett stated staff is going to council Tuesday night for approval of the guaranteed maximum price for the recreation center expansion. Chasco is the construction company that was selected and they submitted a guaranteed maximum price of 10.9 million. This includes a million dollar contingency. The ground breaking will be in September. Mateja asked about the process of the City Council approval and the process if there is any opposition. Garrett stated there could be discussion from the public but there is not any foreseen opposition. Garrett explained that the Parks and Recreation staff is not presenting to Council that is being presented by the Finance staff. Ramsey asked how long it would take to build. Garrett stated it would take 15 months for expansion and then the renovation would start after the expansion. 4.Update on Parks Master Plan Garrett stated that staff met with Halff Associates concerning maps and inventory. Halff Associates will meet with the Arts and Cultural board in September concerning art in the park. Then Halff Associates will interview the Parks and Recreation Advisory Board and start the open meetings at Wolf Ranch and perform telephone surveys and school surveys. 5.Update on 2007-2008 Parks and Recreation Budget Garrett stated the budget is preliminary. There has not been a first reading for the budget, but she explained that the tax rate has been set. The first discussion from City Council will be on August 20th. Some things that will be considered are renovating the batting cage to a skate park and renovating the adult baseball field in the park . Items for the recreation center that was not included in the bond, such as video surveillance, audio system, door access, and data cabling, will be funded through the budget. Owens asked if in the recreation center budget was the equipment needed for judging the swim meets included. Garrett stated that staff asked for this equipment and they are aware of the cost but it was not funded. Staff will ask for this in the next budget year. There was discussion and clarification on the budget process. Garrett stated that 2 parks workers were funded and additional park maintenance money was funded. Ramsey stated that future parks and recreation board member need to understand the importance of maintaining the parks as the city grows. As the city grows there will be more parks to maintain and it takes people and equipment to keep it going. Simpson asked about the annexing recently for the City and how it affects the budget. Garrett states that the utilities, electric, water and wastewater are being considered first and also police and fire. Morrow stated that the parkland dedication would only affect the future constructions. 6.Update on Dog Park Opening Garrett stated that City Council gave approval to construct the fence for the Dog Park. The builder will start next week on the fence. Simpson stated that utilities wanted to look at the pipes in the area one more time. There will be coordination with the concrete company and the fencing company. Simpson stated that a fence permit was not needed. The 2nd reading of the ordinance to establish a dog park is Tuesday. Once this is approved then the signs for the rules can be in production. The estimated date for opening will be the first part of September. 7.Approve the minutes from July 12th, 2007 meeting Simpson made a motion to approve the minutes and Cobb seconded the motion and it passed by unanimous vote. 8.Future agenda items 9.Adjourn Mateja made a motion to adjourn. The meeting adjourned at 8:03pm. Approved: Attest: ___________________________________________________________________________________ Mark Ramsey , Chair Parks and Recreation BoardBarbara Owens , Secretary Parks & Recreation Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, July 12, 2007 The Parks and Recreation Board will meet on Thursday, July 12, 2007 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mike Simpson, William Mateja Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Tour the Dog Park to begin at 7:00 pm. Regular meeting immediately following tour. 2.Call to Order 3.Roll Call 4.Discussion and possible action on Dog Park Ordinance and Rules 5.Update on Parks Master Plan 6.Update on upcoming AT&T Games of Texas 7.Approve the minutes from June 14, 2007 meeting 8.Future agenda items 9.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, July 12, 2007 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , July 12, 2007. Members Present: William Mateja, Mike Simpson, Kent Buikema, Kay Cobb, Barbara Owens Members Absent: Mark Ramsey, Bob Mathis Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1. Tour the Dog Park to begin at 7:00 pm. Regular meeting immediately following the tour. The Parks Board met at the site for the new dog park. Simpson showed that area and where the fencing would be built. 2. Call to Order 3. Roll Call 4. Discussion and possible action on Dog Park Ordinance and Rules Owens made a motion to adopt the Dog Park Ordinance and Rules and was seconded by Mateja. Simpson brought up for discussion the time out area. In item B13: Dogs showing any signs of aggression must be leashed and immediately removed from the park; if people have more than one dog at the dog park at a time and one starts to show aggression, that is the opportunity to place the more aggressive dog in the time out area until the owner is ready to leave the park. Simpson stated that could be incorporated into item B13. The time out area will be limited to one dog. Owens suggested putting the signage at the entrance of the park with the wording for item B13 but noting there is a time out area and then label the time out area and there is only one dog allowed in the area at a time. The motion passed by unanimous vote. 5. Update on Parks Master Plan The planners will begin with maps for the Parks Master Plan. Staff has met with the planners and the GIS staff to see what mapping has already been done so there is not any duplication. A schedule has not been drafted, but will be done after the contract has been signed. There will be monthly updates on the master plan. 6. Update on upcoming AT&T Games of Texas Garrett stated the event starts two weeks from today. Georgetown is involved with the second weekend. Georgetown is hosting Boxing which starts Thursday and runs through Sunday, Tennis which starts on Thursday and runs through Sunday where the event will be at the Georgetown Tennis Center, Georgetown High School, and Benold Middle School, and Adult Softball which will be a Saturday event. Garrett stated they are still looking for volunteers. In tennis, the biggest need is updating the brackets at the registration desk and filling up water coolers. At the boxing event volunteers are needed to control crowds, assist in parking, and checking in participants. The softball event will need 2 volunteers in the morning and two in the afternoon with checking in the teams and registration and raking the field. The opening ceremony will be on Friday the 27th at the Dell Diamond. 7. Approve the minutes from June 14, 2007 meeting Simpson made a motion to approve the minutes and Cobb seconded the motion and it passed by unanimous vote. 8. Future agenda items Cobb would like more information on the hotel and convention center that is proposing construction above Rivery Park. Owens would like more information about the bridge in San Gabriel Park. Garrett mentioned that the August meeting will be the 2nd Thursday on the month. Garrett will present information on the budget for 2007-2008. Mateja would like Board to consider the benefits of hiring a professional grant writer vs. a park planner or a park planner/grant writer. 9. Adjourn Owens made a motion to adjourn the meeting. The meeting adjourned. Approved: Attest: ____________________________________________________________________________ Mark Ramsey, Chair Parks and Recreation Board Barbara Owens, Secretary Parks & Recreation Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, June 14, 2007 The Parks and Recreation Board will meet on Thursday, June 14, 2007 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mike Simpson, William Mateja Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll call 3.Update on Dog Park – Simpson 4.Update on Recreation Center Expansion – Garrett 5.Approve the minutes from May 10, 2007 meeting 6.Future agenda items 7.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, June 14, 2007 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , June 14, 2007. Members Present: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mike Simpson, William Mateja Members Absent: Mark Ramsey Staff Present: Kimberly Garrett, Jill Kellum, Councilmember Bill Sattler Minutes Regular Meeting 1.Call to Order The meeting was called to order by Kent Buikema at 7:03 pm. 2.Roll call Kent Buikema, Michael Simpson, Bill Mateja, Kay Cobb, Bob Mathis, Barbara Owens, Kent Buikema acknowledged and welcomed Councilmember Bill Sattler to the meeting. 3.Update on Dog Park – Simpson Simpson explained he has been working with staff concerning the fencing of the dog park. There will be a posting in the Williamson County Sun inviting bidders to come to a meeting Wednesday June 27th, 2007 at 10 am to review the specifications for the fencing and walk the area. Simpson handed out a proposal of Dog Park rules. Some of these proposed rules came from the signage at the Harris County dog park, and things added and amended came from the Georgetown Dog Park Association members. Owens asked about a rule not allowing food for the dogs at the park. She asked about training treats. Simpson explained that this area is not an area that is set up for training. Simpson went over each rule and answered questions and comments. Garrett explained that a new ordinance is being drafted to amend the current ordinance. Garrett stated that the proposed rules are only for discussion and at the next Parks Board meeting it will be put on the agenda to take action on the rules. Mateja asked if there were active dog clubs in the City. Simpson stated there are a lot of people who belong to AKC and UKC clubs but there are not formal clubs in the City of Georgetown that he is aware of. Mateja asked if there is a Dog Shows at any City of Georgetown facility. Simpson explained that there are dog shows in Hutto, Travis County, and Killeen. Mateja asked who would be enforcing the rules. Garrett and Simpson explained that a lot of dog parks are self enforcing but as an ordinance the people of Georgetown and the City of Georgetown would be enforcing . Owens asked about ADA accessibility. Simpson stated that the gates and the water fountains are ADA compliant and accessible. Garrett stated that they are looking at a July grand opening. Cobb asked about the drainage issues. Simpson stated there are 2 spots; one by Holly Street where the culverts come under the street and another area by the far back side that becomes a ditch. Simpson stated that once the fence is put up, part of the ditch area will be in the fenced area. Mateja asked if there was an estimated total cost of the dog park. Garrett and Simpson stated there is a proposed estimated total. The dog park will be a 3 phase project; $85,000 the first year, $85,000-$90,000 the second year for turf management, possible irrigation, landscaping, and drainage issues, then the third phase would be to add ponds for the dogs to jump in to. The proposed total estimate is $350,000.00. There was discussion on how the process works in passing the ordinance. There was discussion on how the park will be used; public park versus commercial training facility. 4.Update on Recreation Center Expansion – Garrett Garrett stated Chasco was chosen as the construction manager at risk. Chasco was chosen based on their bid of construction services . They have not given a price for construction. In August or September they will give an estimated cost of construction. Garrett showed the plans for the Recreation Center and there was discussion about the high school football field. It was explained that the existing football stadium will be incorporated in the Parks Master Plan to be redesigned. Garrett stated that today 9 trees were transplanted that would have been destroyed when construction began if not moved. They were transplanted along the hike/bike trail by the soccer fields. Mateja asked about the cost of the building and increasing building materials cost. Garrett explained that council stated they would cover the overage with a total between 12.5 and 13 million. 5.Approve the minutes from May 10, 2007 meeting Simpson made a motion to approve the minutes and Mateja seconded the minutes and it passed by unanimous vote. 6.Future agenda items 7.Adjourn Mateja made a motion to adjourn the meeting. The meeting adjourned at 8:07 pm. Approved: Attest: _____________________________________________ Mark Ramsey, Chair Parks and Recreation BoardBarbara Owens, Secretary Parks & Recreation Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, May 10, 2007 The Parks and Recreation Board will meet on Thursday, May 10, 2007 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mike Simpson, William Mateja Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll call 3.Presentations from consultants regarding Parks, Recreation, and Open Space Master Plan 4.Discussion and possible action on recommendation of consultant for Parks, Recreation, and Open Space Master Plan - Garrett 5.Update on Dog Park – Simpson 6.Update on Recreation Center Expansion - Garrett 7.Approve the minutes from April 12, 2007 meeting 8.Future agenda items 9.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, May 10, 2007 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , May 10, 2007. Members Present: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mike Simpson, William Mateja Members Absent: Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to Order The meeting was called to order by Mark Ramsey at 7:00 pm. 2.Roll call 3.Presentations from consultants regarding Parks, Recreation, and Open Space Master Plan Garrett introduced Halff Associates for a presentation of the Parks and Recreation Open Space Master Plan. Garrett stated that they were selected from their statement of qualification to give a presentation. Mateja asked for clarification from staff on this process. Morrow stated that Halff Associates is doing a presentation about their organization on their qualifications of doing the master plan for the City of Georgetown Parks and Recreation Department. Morrow stated that after their presentation the Parks and Recreation Advisory Board will decide if they will be the company to do the master plan. Morrow explained that staff researched all the requests for qualifications and picked out the top companies and selected the top one from that group to give their presentation. Morrow explained the process this company will go through to develop the master such as perform a survey from citizens of Georgetown to see what they would like to see in the City of Georgetown Parks and Recreation Master Plan. The master plan will tie in with the Garey Park master plan, show ideas for future parks, and what the needs are for the City of Georgetown. Mateja asked if there was a prescreening process for the requests for qualifications. Morrow stated that all the requests for qualifications were reviewed by himself, Garrett, and the Assistant City Manager and that Halff Associates was the top one out of that group . Buikema asked if they would have anyone to compare them with. Morrow stated another company could be brought in if they voted Halff Associates down. Jim Carrillo continued with a presentation about Halff Associates . Jim Carrillo explained that there are not many firms nationally that are specialized in this type of master plan where you take an entire parks system and then really try to see where it will go in the future. Halff Associates has been in business for 55 years. They are a Texas based company and there is a local Austin office. Jim Carrillo stated that when they look at a master plan they not only look at the facilities but what you do with the facilities and how you keep those facilities in great condition. Jim Carrillo explained that the survey process and the public input process are real important to developing the master plan. He stated that this plan is not what Halff Associates wants for the city but what the citizens of Georgetown want in their system in Georgetown . Jim Carrillo stated that their company has 2 groups that have received the highest awards in Texas for park plans; he explained this shows their quality of work. He stated they have done plans for large cities and for cities that have the same growth characteristics as Georgetown. The cities that are growing rapidly and have good systems must address the needs of the new systems while making sure the existing parks keep the level of quality that has been established. Halff Associates want to give each area a vision for how it should grow and be for the next 10 – 20 years. Jim Carrillo stated they have done a lot of park and trail designs. They did the award winning trail plan for the City of Round Rock about 3 years ago. He explained that type of plan will help show how the current trails in Georgetown will tie in to new trails and add additional trail as new development comes to Georgetown. Jim Carrillo stated that a master plan has 2 purposes. It has to be a guiding document, but also has to be more specific in certain areas such as projects and projects completion time. He feels that the new master plan will lean towards being a more specific document since so much has been done already. Jim Carrillo explained that parks and recreation master plans go to Texas Parks and Wildlife and it becomes a gateway to grant funds. If there is not a plan on file, a grant application can be submitted but the credit points will not be awarded simply because there is not a plan. Additionally, if there are top priorities in the plan additional points are awarded. Jim Carrillo explained the different types of surveys they perform . They perform telephone surveys. They get information about how parks are being used and what perceptions are for future use of the parks. He passed out data from a survey they performed in another city. Owens asked about the phone surveys and how beneficial they are since people now use cell phones instead of residential phones and the numbers are not listed. Jim Carrillo addressed this by explaining the other ways they obtain public input. The first way is the telephone survey. The second is through on line surveys. He stated that the downside to these are that a specific item could be swayed by having a group of people go on line give all the same input to influence the outcome. The third method that they use is direct citizen input by going to a store front and obtaining a 3 question survey. Some questions might be: do you live in Georgetown , the E.T.J., or are you a visitor, what do you like about the parks , which is your favorite park, what would you like to see in your park system that is missing. The fourth method they use is to talk to school aged children. They go into the schools and survey 4th graders, 7th graders, and 10th graders. The teachers administer the 5 minute survey. At the end of the day they want to make sure they have contacted as many people as possible. He stated that public meetings are not as effective because people are busy with other activities and it is hard to break away for them. Ramsey asked if all four surveys would be performed. Jim Carrillo stated that a variety of different methods would be used. These surveys are also done by sectors of the city, such as downtown and faster growing parts of the city. He state they will see different needs but the overall picture tends to be fairly balanced . Jim Carrillo stated that after they get the results from the surveys they work with workshops and come up with ideas and sit down with staff members, committees, the City’s planning department, and other stakeholders such as the Chamber of Commerce, and leagues that use facilities to get their ideas on where they think the systems should go and what some of the issues are with the system. Then public meetings will be held. Halff Associates set these up differently than other group as they will set up a store front. They will set up illustrations and plans in public places such as the library or Wolff Ranch and ask people to come at their convenience to give their input. These could be set up for 2 – 3 weeks. There will be surveys they can fill out to give input. They will also post this information to a website where citizens can give input. Ramsey asked if the questions where specific to Georgetown. Jim Carrillo explained there are major categories with different variations. He then explained the implementation process; coming up with a plan, the actions that need to be taken over the next years, and the funding sources. He stated that GIS will be helpful with the master plan. He explained the operations of the master plan as far as staff requirements and how to take care of the new parks and keep the existing parks up to standard. Jim Carrillo stated that a master plan means nothing unless the citizen’s latch on to it and say this is what they want, otherwise it is just a book that sits on the shelf and it has not accomplished what it needs to accomplish . Jim Carrillo added that Halff Associates received an award for the best master plan in Texas; the Excellence and Planning Award awarded by Texas Recreation and Parks Society. They have won this award 3 out of the last 5 years in Texas. They recently won the Excellence and Planning award for the El Paso Master Plan, from the National Association Recreation Resource Planners. Mateja asked what current contracts they had working with master plans. Jim Carrillo stated they have contracts with the City of Abilene and City of Weslaco. Buikema asked if we had a grant. Garrett stated that we need a master plan before we can apply for a grant. Garrett stated the master plan can not be over 10 years old. Garrett stated that all the priorities of the current master plan will be met once the indoor pool is complete. Morrow stated the reason Halff Associates stood out was that they have a vision of a live, working document. The current master plan did not “sit on the shelf”, every element has been done. Morrow feels we have a great parks department now and feels they have a vision that can take us to the next level . He stated that Halff Associates had the extra spark that would do a variety of surveys, presenting information at Library or Wolff Ranch, and also tie in the arts in the parks that will connect with the Arts and Cultural Board. Mateja asked when the last master plan was created. Garrett stated the last master plan was adopted in February 2002. Mateja asked if it was city charter to do a new master plan. Morrow stated that all the objectives from the last master plan have now been met. There needs to be a new plan to meet new objectives. Council has given money for a new master plan, and in order to receive grant money a new master plan must be in place. Buikema asked how long it would take to create the master plan. Jim Carrillo stated that the plan would take 8 - 12 months and the reason for that is the public input process takes additional time. Buikema asked what the duration of the master plan would be for the City of Georgetown. Jim Carrillo stated that technically with Texas Parks and Wildlife it is a 10 year plan. He added that they set up the plan so there are goals for 5 years, 10 years, the next decade beyond that and perhaps the following decade. Morrow asked if they would be ready for a bond election in November 2008. Jim Carrillo stated they could have it ready . Simpson asked about new and unique elements that may be up and coming to add to Parks. Jim Carrillo stated that they look at trends nationally and locally. He stated that people have less and less leisure time and we want to be instantly stimulated, so new features would focus on that need. Jim Carrillo stated that trails are always a feature people look for . Owens asked about the trails and how they would tie into the regional trails. Morrow stated the trail system would be tied into the regional plan; with Round Rock, Cedar Park, and Williamson County’s master plan. Mateja asked if Halff Associates interview the individual board members of the Parks Board to give their thoughts, wishes, and contingencies. Jim Carrillo stated they do hold stakeholder and personal interviews . He added they have done the interview as a group and also individually. Garrett stated currently the City of Georgetown is doing a city wide comprehensive plan that encompasses land use and city limits. The city's comprehensive plan ties directly into the parks master plan. 4.Discussion and possible action on recommendation of consultant for Parks, Recreation, and Open Space Master Plan – Garrett Mateja asked why Morrow felt so strong about this company. Morrow stated that they had a unique plan with the public input and their idea of a working plan. They understand that a working plan is what is being sought and also their vision of taking this parks department to the next level. They also showed art in the park in their statement for qualification which can be tied into the Arts and Cultural Board. He also liked the trail regional master plan and how it will tie in to the City of Georgetown’s trail system. Garrett explained that the other top choices from the request for qualifications were out of the area and the cost to bring them in to show their presentation would be a large expense. Mateja asked for clarification on the number of plans that Halff Associates were currently working on. Garrett explained that these companies have other projects they are working on but master plans only come up every 5 – 10 years so they will not have many master plans at one time . Garrett stated that feedback from other organizations that have used Halff Associates for services have been good. Morrow stated that if the board would like to see other companies that submitted requests for qualifications that can be arranged. Cobb asked how this will work with the Garey Park master plan. Morrow stated that they would incorporate the Garey Park master plan with the new Parks and Recreation master plan. Garrett stated that Halff Associates showed a timeline and inventory of all parks and when they were acquired. This will show which parks are next to be developed. Morrow stated that when taken to council for budget purposes it will show which parks are next in line to be updated or developed . Buikema made a motion for staff to proceed with negotiations with Halff Associates and Mateja seconded the motion. This passed by unanimous vote. 5.Update on Dog Park – Simpson Garret and Morrow showed a drawing of the dog park. They explained the area such as entrance and parking. Garrett stated the parking lot by the McMaster Complex will be finished . There is money in the budget this year to finish the parking lot. Mateja asked about the letters in the paper and if there was an organized group to keep the dog park out. Morrow stated staff has not received any calls on it and the opposition is sporadic. Morrow stated that the fence will be the first part of the construction. Garrett stated that the Urban Forester has looked at the area and there is money in the budget to prune the trees to raise the canopy. Morrow stated the drinking fountains have been delivered. Garrett stated the trash cans have been ordered. Mateja asked about the signage. Garrett stated there is a sign that says McMaster parking and that will be changed to Dog Park. Garrett stated there is a new sign policy adopted from City Council. Garrett stated that the opening will be in July. 6.Update on Recreation Center Expansion – Garrett City staff and Council members have interviewed 5 firms to do the construction of the recreation center. The companies will come back with pricing. Recommendation will be taken to Council on May 22nd and they will determine who will be the construction manager at risk. The target date is to start in October or sooner. Morrow stated there will be some issues with the football stadium parking. Garrett stated she relayed her concern about keeping the facility open during construction and very little down time and also keep the public up to date on what is going on with the construction. She stated that the construction companies that were interviewed had some good ideas about how to keep the public aware of the construction progress. Cobb asked if the childcare area will be larger. Morrow stated it would be and Garrett stated that all areas will be larger so there will be a need for more childcare. 7.Approve the minutes from April 12, 2007 meeting Simpson made a motion to approve the minutes and Cobb seconded the motion and it passed by unanimous vote. 8.Future agenda items Mateja would like a timeline of the Parks, Recreation, and Open Space Master Plan. 9.Adjourn Buikema made a motion to adjourn the meeting. The meeting adjourned. Approved: Attest: _____________________________________________ Mark Ramsey, Chair Parks and Recreation BoardBarbara Owens, Secretary Parks & Recreation Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, April 12, 2007 The Parks and Recreation Board will meet on Thursday, April 12, 2007 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mike Simpson, William Mateja Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll call 3.Election of Vice Chair – Garrett 4.Election of Secretary - Garrett 5.Update on Dog Park – Simpson 6.Discussion and possible action on Parks and Recreation Advisory Board By-laws – Garrett 7.Approve the minutes from February 15, 2007 meeting 8.Future agenda items 9.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, April 12, 2007 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , April 12, 2007. Members Present: Barbara Owens, Bob Mathis, Kent Buikema, Mark Ramsey, Mike Simpson, William Mateja Members Absent: Kay Cobb Staff Present: Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to Order The meeting was called to order by Mark Ramsey at 7:02 pm. 2.Roll call 3.Election of Vice Chair – Garrett Bill Mateja made a motion to nominate Kent Buikema for Vice Chair of the Parks and Recreation Advisory Board. Motion was seconded by Michael Simpson and the motion passed by unanimous vote. Kent Buikema accepted the nomination. 4.Election of Secretary – Garrett Michael Simpson made a motion to nominate Barbara Owens for Secretary of the Parks and Recreation Advisory Board. Motion was seconded by Bill Mateja and the motion passed by unanimous vote. Barbara Owens accepted the nomination. 5.Update on Dog Park – Simpson Simpson stated they presented the information to City Council in a workshop two weeks ago. Garrett stated she surveyed 12 cities and all had positive results. Two questions that were asked in the survey: 1) Have you ever had a noise complaint? 2) Is it in or close to a residential area? The answers were that there were hardly any noise complaints and a lot are in or around residential areas. Simpson stated the bid packages would finish up this month and begin construction in May with a projected ribbon cutting in July. Construction of the area will involve mostly fencing and supplying water and the appropriate amenities such as the refuse pick up. Ramsey asked if this was a multi phase project. Simpson explained this project is a 3 year phase. The 2nd phase would be an opportunity to do landscaping, and add park benches, and the 3rd phase would be to add a couple of ponds. Owens asked where the parking would be. Simpson stated it would be shared with the athletic complex. Garrett stated that the parking lot would be extended. 6.Discussion and possible action on Parks and Recreation Advisory Board By-laws – Garrett Garrett explained that City Council reduced the number of Parks and Recreation Advisory Board members from 9 to 7. Since this was done, Garrett explained that the by-laws would need to be updated in order for them to be in compliance and in doing so would look at all the by-laws to update. Garrett went over the by-laws and the areas that need to be corrected. Section 2.1 the correction will read: Number of members. The Board shall be composed of seven (7) members. Section 2.3 the correction will read: Term of Office. The term of office for Board Members shall be two (2) years. Terms will be staggered so that four Board members terms expire in evenly numbered years and the other three terms expire in odd-numbered years. The term of office for members shall be two years, with a maximum of two consecutive terms allowable. Section 4.1 the correction will read: Time and Date of Regular Meeting. The regular monthly meeting date is the second Thursday at 7pm in the Conference Room of the Parks and Recreation Administration Building located at 1101 N. College. Section 4.2 the correction will read: Special Meetings. Special meetings may be called by the Chair or by 3/7th (3 members) of the Board Members. Section 4.3 the correction will read: Quorum. A quorum shall consist of 4 members, and shall be required for the Board to convene a meeting as well as conduct business. No business meeting may be convened, nor business conducted without a quorum. Section 5.4 the correction will read: Citizen Participation. In accordance with City Council policy, citizens are encouraged to sign up at Board meetings to speak on any item on the agenda. Sign-up sheets will be available and should be submitted to the Chair prior to the start of the meeting. If any written materials are to be provided to the Board , a copy shall also be provided to the staff liaison for inclusion in the minutes of the meeting. Speakers are limited to three minutes. If a citizen wishes to speak on an issue that is not posted on the agenda, they must file a written request with the Administrative Assistant at the Parks and Recreation Administration Building located at 1101 N. College no later than 4 pm eight days before the scheduled meeting. To comply with the Open Meetings Act, the written request must state the specific topic to be addressed and include sufficient information to inform the Board and the public. Buikema made a motion to approve all changes as indicated. Motion was seconded by Simpson and the motion passed by unanimous vote. 7.Approve the minutes from February 15, 2007 meeting Simpson made a motion to approve the minutes and Buikema seconded the motion and it passed by unanimous vote. 8.Future agenda items -TX DOT Bridge through San Gabriel Park (Owens) -Community Center bookings/revenue (Mateja) -Recreation Center Pool update on Construction -Master Plan for the Parks – companies will present their proposals for Parks Master plan (Garrett) Emphasize that parks board members be present for quorum. 9.Adjourn Simpson made a motion to adjourn the meeting. The meeting adjourned. Approved: Attest: _____________________________________________ Mark Ramsey, Chair Parks and Recreation BoardBarbara Owens, Secretary Parks & Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, March 15, 2007 The Parks and Recreation Board will meet on Thursday, March 15, 2007 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mike Simpson, William Mateja Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll call 3.Election of Vice Chair – Garrett 4.Election of Secretary - Garrett 5.Update on Dog Park – Simpson 6.Approve the minutes from January 11, 2007 meeting 7.Future agenda items 8.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, March 15, 2007 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , March 15, 2007. Members Present: Kent Buikema, Mike Simpson, William Mateja Members Absent: Barbara Owens, Bob Mathis, Kay Cobb, Mark Ramsey Staff Present: Kimberly Garrett, Jill Kellum Minutes Regular Meeting There was not a quorum present for the meeting. Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, February 15, 2007 The Parks and Recreation Board will meet on Thursday, February 15, 2007 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Mike Simpson, Ron Doernbach, William Mateja Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll call 3.Discuss 07/08 budget process and priorities – Leticia Zavala/Micki Rundell 4.Update on Dog Park – Simpson 5.Update on Chandler Trail/trail lighting - Morrow 6.Update on Community Center Open House – Garrett 7.Approve the minutes from January 11, 2007 meeting 8.Future agenda items 9.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, February 15, 2007 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , February 15, 2007 . Members Present: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Ron Doernbach Members Absent: Bob Mathis, Mark Shepherd, William Mateja Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum, Leticia Zavala Minutes Regular Meeting 1.Call to Order 2.Roll call 3.Discuss 07/08 budget process and priorities – Leticia Zavala /Micki Rundell Leticia Zavala passed out feed back forms to the parks board. City Council has asked the Finance Department to compile information from the boards and commissions help them with their priority setting in March for the 2007-2008 budget. Leticia Zavala stated that the questions are taken from the biannual citizen’s survey. The survey was done last year and will not be done this year. There is an area that asked what 3 issues affect the board that City Council needs to be aware of. Leticia Zavala asked that forms be turned in by the end of next week by February 23rd. Buikema suggested that the board discuss the issues together and come up with 3 priorities. After the board discussed the issues the three issues were growth and development, funding the Garey Park, and maintaining parks. 4.Update on Dog Park – Simpson Garrett stated that Mike Simpson will be taking staff to a Houston dog park to get ideas. There is a workshop set for the last Monday of March with City Council for the dog park. This will be an update with amenities, and location. The date for the workshop is March 26th at 4 pm. 5.Update on Chandler Trail/trail lighting – Morrow Morrow stated the bids came back and are within budget. Contractor’s Asphalt will do the asphalt trail for around $50,000 the other bid was for $270,000. H. Deck won the bid for the lights, but Bland Electric will do the work. Morrow stated the silt fence went up at the Spring Valley part. The contracts went to City Council last night. The contractors have 100 days to complete the project. 6.Update on Community Center Open House – Garrett The open house for the Community Center will Saturday, February 17, 2007 and begin at 10 am with the ribbon cutting. There will be light refreshments. 7.Approve the minutes from January 11, 2007 meeting Buikema made a motion to approve the minutes. Doernbach seconded the motion and it passed by unanimous vote. 8.Future agenda items 9.Adjourn Ron Doernbach made a motion to approve the minutes. Approved: Attest: _______________________________________________ Mark Ramsey, Chair Parks and Recreation BoardKay Cobb, Secretary Parks & Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, January 11, 2007 The Parks and Recreation Board will meet on Thursday, January 11, 2007 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Mike Simpson, Ron Doernbach, William Mateja Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Call to Order1. Roll call 2. Update on Recreation Center expansion – MorrowGarrett3. Update on Community Center renovation – MorrowGarrett4. Approve the minutes from November 16, 2006 meeting5. Future agenda items6. Adjourn7. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, January 11, 2007 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , January 11, 2007. Members Present: Kent Buikema, William Mateja, Mike Simpson, Kay Cobb, Barbara Owens Members Absent: Mark Ramsey, Mark Shepherd, Ron Doernbach, Bob Mathis Staff Present: Randy Morrow, Jill Kellum Minutes Regular Meeting 1. Call to Order - The meeting was called to order by Barbara Owens at 7:04 pm. 2. Roll call 3. Update on Recreation Center expansion – Morrow Morrow stated the construction should start in October this year. It will take approximately 16 to 18 months for completion and some of the construction will be phased in. Morrow showed the design of the recreation center and it is at the 100% design phase. The cost of the construction is 13 million and the City has 10 million. Mateja asked about the 3 million shortfall. Morrow stated that it will have to go back to council. Morrow showed the design of the recreation center from the plans and explained each area. Owens asked about the pool and if it had a diving area and if it was 4.5 foot. Morrow explained that the pool will be 4.5 ft. deep and there will not be a diving pool. He stated they met with USA Swim for recommendations on the pool area. The old recreation center will be renovated as the teen center. Cobb asked if the racquetball courts were staying. Morrow stated they will stay. Mateja asked about the use of the racquetball courts. Cobb stated they are used. Morrow stated there are 2. Buikema asked the distance of the inside track. Morrow stated that 11.5 laps is a mile. Morrow stated there will be security cameras and a sound system throughout. The new construction of the recreation center will be completed first, then the old section renovated, and the outside pool will be added later. Mateja asked with the expansion if parking would be an issue. Morrow stated that there will be added parking and showed the plans for the parking area. Mateja asked about staffing of the center. Morrow stated that this was brought up to council when the bond was presented and 3 – 4 full time people will be hired. Morrow stated that revenues from the center will pay for staffing and utilities. Morrow states that the plans will go through the permitting process now and some of the plans may change. 4. Update on Community Center renovation – Morrow Morrow stated the community center is almost complete. Morrow stated that instead of the walk in cooler, that are not very energy efficient, they went with the glass coolers. He discussed that there would be a grand opening. 5. Approve the minutes from November 16, 2006 meeting Buikema made a motion to approve the minutes. Mateja seconded the motion and it passed by unanimous vote. 6. Future agenda items 7. Adjourn William Mateja made a motion to adjourn. The meeting adjourned at 7:47pm. Approved: Attest: _______________________________________________ Mark Ramsey, Chair Parks and Recreation BoardKay Cobb, Secretary Parks & Recreation Board