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HomeMy WebLinkAboutPAREB_Agenda&Minutes_2008Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, December 11, 2008 The Parks and Recreation Board will meet on Thursday, December 11, 2008 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bill Mateja, Bob Mathis, Kent Buikema , Mallory Bird, Robert Laemel, Shane Morris Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll call 3.Discussion and possible action on approving Georgetown Parks, Recreation and Trails Master Plan and Georgetown Trails and Greenways Master Plan 4.Update on Recreation Center Expansion 5.Approve minutes from November 13, 2008 meeting 6.Future agenda items 7.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, December 11, 2008 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , December 11, 2008. Members Present: Barbara Owens, Bill Mateja, Bob Mathis, Mallory Bird, Robert Laemel, Shane Morris Members Absent: Kent Buikema Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to order The meeting was called to order by Bill Mateja at 7:02 pm. 2.Roll call Mateja, Owens, Morris, Laemel, Mathis, Bird 3.Discussion and possible action on approving Georgetown Parks, Recreation and Trails Master Plan and Georgetown Trails and Greenways Master Plan Jim Carrillo with Halff Associates explained the master plan is a living and guiding document. He summarized the documents of the parks master plan and trails master plan. The parks board made comments on both plans and gave Jim Carrillo the corrections that needed to be made such as spelling and clarification on some items. Owens asked if the Community Garden would continue. Gary Pyle signed up to speak concerning the Community Garden. He asked if the Community Garden is permanent because they have a significant investment in the area with the maintenance of the property and nurturing the soils. They are trying to expand and become more independent and self governing. He asked if there was room for expansion, not necessarily adjacent to the current property but another area. Gary Pyle asked if the Community Garden is on the plan and is it going to stay on the plan. Morrow explained that over time there may be decreased public interest for having the Community Garden and if the area is not used for that purpose it will be used in another capacity. Owens did not see the Community Garden in the plan and would like to see it in the plan. Laemel made a motion to approve the master plan as submitted with corrections so it can be forwarded to the City Council and Owens seconded and it passed by unanimous vote. 4.Update on Recreation Center Expansion Garrett stated the pool was plastered and water added. The open house and ribbon cutting will be Saturday, January 31, 2009. The facility will be open this day for tours and to obtain memberships. The facility will be open for business on Monday, February 2, 2009. 5.Approve minutes from November 13, 2008 meeting. There was one correction on item #7; Buikema to Laemel on approval of minutes. Correction was made. Mathis made a motion to approve the minutes Morris seconded and it passed by unanimous vote. 6.Future agenda items 7.Adjourn Morris made a motion to adjourn the meeting. Meeting adjourned at 9:02 pm. Approved: Attest: ______________________________________________________ Kent Buikema, Chair Parks and Recreation BoardBarbara Owens, Secretary Parks & Recreation Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, November 13, 2008 The Parks and Recreation Board will meet on Thursday, November 13, 2008 at 06:00 PM in the Georgetown Recreation Center, located at 1003 North Austin Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bill Mateja, Bob Mathis, Kent Buikema , Mallory Bird, Robert Laemel, Shane Morris Parks and Recreation Board meets the second Thursday of the month at 06:00 PM unless otherwise specified. Call to Order at 06:00 PM 1.Call to order 2.Roll call 3.Tour and Update on Recreation Center 4.Introduction of Jonathon Hodgkiss, Recreation Specialist 5.Consideration and possible action to recommend to City Council that the City of Georgetown be a sponsor for the Lake Georgetown Rowing Club to build a storage facility at Lake Georgetown. Sponsorship required by the U.S. Army Corps of Engineers. 6.Update on Parks Master Plan Schedule 7.Approve minutes from October 9, 2008 meeting 8.Future agenda items 9.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, November 13, 2008 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , November 13, 2008. Members Present: Barbara Owens, Bill Mateja, Bob Mathis, Mallory Bird, Robert Laemel, Shane Morris Members Absent: Kent Buikema Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum, Heather Schwan Minutes Regular Meeting 1.Call to order 2.Roll call 3.Tour and Update on Recreation Center The Parks and Recreation Advisory Board and staff toured the recreation center expansion. 4.Introduction of Jonathon Hodgkiss, Recreation Specialist Jonathon Hodgkiss could not make the meeting and Heather Schwan , Recreation Specialist, attended in his place. Heather Schwan explained her job duties at the recreation center. 5.Consideration and possible action to recommend to City Council that the City of Georgetown be a sponsor for the Lake Georgetown Rowing Club to build a storage facility at Lake Georgetown. Sponsorship required by the U.S. Army Corps of Engineers. Garrett stated that at the last meeting the Board had asked the Rowing Club to get their support together. There was one letter sent from the Rowing Club showing support and another letter from the Capital Area Boy Scouts showing support. Owens made a motion to recommend to City Council that the City of Georgetown be a sponsor for the Lake Georgetown Rowing Club to build a storage facility at Lake Georgetown, as sponsorship is required by the U.S. Army Corps of Engineers, and we authorize Parks and Recreation Staff to proceed with steps needed to do this and Morris seconded the motion and it passed by unanimous vote. 6.Update on Parks Master Plan Schedule Garrett stated that Halff Associates will be delivering the revised copy of the Parks Master Plan next week. Staff will then distribute the Master plan to the Board for their review and then discussion and action will take place at the December meeting. 7.Approve minutes from October 9, 2008 meeting Laemel made a motion to approve the minutes, Morris seconded and it passed by unanimous vote. 8.Future agenda items Heritage Community Garden – January Discussion and possible action on Parks Master Plan – December Update of Recreation Center Expansion - December 9.Adjourn Morris made a motion to adjourn the meeting. Approved: Attest: ______________________________________________________ Kent Buikema, Chair Parks and Recreation BoardBarbara Owens, Secretary Parks & Recreation Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, October 9, 2008 The Parks and Recreation Board will meet on Thursday, October 9, 2008 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bill Mateja, Bob Mathis, Kent Buikema , Mallory Bird, Robert Laemel, Shane Morris Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Call to order1. Roll call2. Introduction of Heather Brewer, Urban Forester 3. Update on Heritage Gardens and discussion and possible action on a board appointee – Natalie 4. Vreeland Discussion on possible rowing facility at Lake Georgetown5. Update on Recreation Center6. Approve minutes from September 11, 2007 meeting7. Future agenda items8. Adjourn9. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, October 9, 2008 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , October 9, 2008. Members Present: Barbara Owens, Bill Mateja, Bob Mathis, Kent Buikema , Mallory Bird, Shane Morris Members Absent: Robert Laemel Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to order: The meeting was called to order at 7:00pm by Kent Buikema. 2.Roll call: 3.Introduction of Heather Brewer, Urban Forester: Heather Brewer was introduced by Kimberly Garrett. Brewer explained her job responsibilities for Parks and Recreation as well as the Planning and Development. Brewer gave information on current projects. 4.Update on Heritage Gardens and discussion and possible action on a board appointee – Natalie Vreeland Natalie Vreeland was introduced by Kimberly Garrett. Garrett explained the history of the Heritage Gardens and the board involvement. Vreeland explained that she started working for the Williamson County Health District (WCHD) in 2004 to oversee their community garden program. Her main focus is to advocate gardening, teach organic gardening and promote increased consumption of fruits and vegetables in our community and physical activity. The WCHD came into an agreement with the City of Georgetown’s Parks Department to utilize their land at 2100 Hutto Road, where there is 18 acres, which is historic land that was part of the old poor farm that has been in cultivation for 150 years. WCHD decided they would create a community garden to allow people , who were interested or who were unable to garden in their backyard, a place to garden. A community garden would allow them a garden in full sun and some education to do the gardening people wanted to do. The Heritage Garden have sponsored over 740 preschool and 1st grade students for field trips where they were able to play in the wildflowers, learn about gardening and taste fresh vegetable. They have started gardens in Head Start schools in Liberty Hill, Bartlett and Georgetown. They have in-ground gardening and raised beds. They hold monthly gardening meetings and sustainable cooking courses. They developed their own cooking and nutrition course, From the Garden to the Table , which incorporates more gardening and physical activity. They have their own curriculum and had it published this year. In 2007, they were permanently funded under the USDA WIC program and the Heritage Garden won the National Association of County and City Health Organization’s Promise and Practices award. The Center of Disease Control (CDC) visited the Community Gardens this year and gave rave reviews and was invited to Chicago to present at the CDC summit. They have also been invited to participate in a new organization that is being put together by Austin Energy, called Local Food and Climate Change Think Tank. This group is designed to promote buying local and keeping our carbon footprint small for our food source. Owens moves for an affirmation to the good work of the Heritage Garden , Morris seconded the motion and it was approved by unanimous vote. Vreeland stated they did have an advisory board that was adjourned in 2006 after the death of a board member. They are organizing a new board and have established a new chair, vice chair and secretary and are having their first organized meeting the 5th of October. They are looking for a Parks and Recreation Advisory Board member to be on the board. It is a monthly commitment on the first Saturday of each month at 8:30 am. Owens volunteered to be the board liaison. 5.Discussion on possible rowing facility at Lake Georgetown Garrett explained the Georgetown Rowing Club has been active in the public input of the Parks Master plan about trying to get a permanent establishment at Lake Georgetown. They spoke with Carey Weber at the US Army Corps of Engineers (USACE) and talked about how a rowing facility would work at the lake. The Georgetown Rowing Club can not go straight to the USACE and ask them to operate a facility. The USACE only work with government entities. The Georgetown Rowing Club came to the City of Georgetown to be a sponsor and the City of Georgetown would be the responsible party and ask for the lease agreement with the USACE. Garrett stated that this is an undertaking which will take a lot of steps and then the approval has to go to City Council for support. Garrett explained that the first step is to see if the City of Georgetown is interested in pursuing this partnership. Darla McDonnell was introduced with the Georgetown Rowing Club. The club has been in existence for 3 years. McDonnell explained they must transport the 24 – 40 foot boats every time they row and their trailers only hold 5 boats. The Georgetown Rowing Club is proposing to have a partnership with the City of Georgetown to have a facility at Lake Georgetown. They are envisioning a minimal facility with chain link fence and crushed stone base. They are estimating the cost at $5,000 – $25,000 but will not know the cost until it is discussed with the USACE to see what their specifications are. The Georgetown Rowing Club understands there will be recurring expenses. Their intent is to support this proposal with fund raising and in kind contributions. Mathis feels this is good for the community, Southwestern University and Parks and Recreation. Mateja asked if they have funds available. McDonnell stated that they do not but do have thoughts of sponsorship. They have spoken to the Boy Scouts and they have indicated that they have in kind and skills that can be used in this proposal that would reduce some of the cost. Garrett stated that Carey Weber with the USACE was receptive to the idea and said there were a lot steps but there was no guarantees. Owens stated the start up cost would be the construction of the building and the problematic part would be the insurance, maintenance and programming costs. Buikema asked what the Georgetown Rowing Club was asking for from the Parks and Recreation Advisory Board. McDonnell stated they are asking for the Parks and Recreation Advisory Board to consider being a partner with them. Buikema asked why they should partner with them. McDonnell stated it would bring more choices for recreation to residents that they may not have currently. Additionally, it was stated that Lake Georgetown is used mainly by fisherman and this facility would open the lake to another category of people such as non power boaters and would be a green activity. Garrett stated there may be more opportunity in the future , relating to last month’s meeting, with the possibility of a partnership between the USACE and the City of Georgetown , operating Lake Georgetown parks. Owens stated letters of support from organizations such as Southwestern, GISD, REI, and Boy Scouts would speak more strongly. Buikema stated that the board would like to say they are favorable of the idea and would be a good addition to Parks and Recreation. Garrett will talk to the City’s legal department and also to the USACE about what the next step will be. 6.Update on Recreation Center Garrett stated they bricked in the front of the building and are putting some windows in as they try to dry it in. Garrett stated the construction company stated they are on track and will be completed by the end of November and the goal of staff is to open in January. She stated staff is in the process of obtaining equipment and weight room bids and ordering supplies. Mateja asked about a walk through of the recreation center for the November meeting . 7.Approve minutes from September 11, 2008 meeting Mateja made a motion to approve the minutes , Mathis seconded and it passed by unanimous vote. 8.Future agenda items 9.Adjourn Owens made a motion to adjourn the meeting. The meeting adjourned the meeting at 8:25 pm. Approved: Attest: ______________________________________________________ Kent Buikema, Chair Parks and Recreation BoardBarbara Owens, Secretary Parks & Recreation Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, September 11, 2008 The Parks and Recreation Board will meet on Thursday, September 11, 2008 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bill Mateja, Bob Mathis, Mallory Bird, Kent Buikema , Robert Laemel, Shane Morris Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll Call 3.Introduction of Jaime Jones, Aquatics and Special Events Coordinator 4.Update on Parks and Recreation Masterplan 5.Discuss the role of the Advisory Board in the November bond election 6.Update the Advisory Board on the meeting with the Army Corp of Engineers 7.Discussion and possible action regarding membership fees for the Recreation Center 8.Approve minutes from July 10, 2008 meeting 9.Future agenda items 10.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, September 11, 2008 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , September 11, 2008. Members Present: Barbara Owens, Bill Mateja, Bob Mathis, Kent Buikema , Robert Laemel, Shane Morris Members Absent: Mallory Bird Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1. Call to order The meeting was called to order by Buikema at 7:04 pm. A moment of silence was observed in remembrance of 9-11. 2. Roll call 3. Introduction of Jaime Jones, Aquatics and Special Events Coordinator Garrett introduced Jones. Jones explained her job duties at Aquatics Coordinator and Special Events Coordinator. 4. Update on Parks and Recreation Masterplan Garrett stated staff is meeting with Jim Carrillo next week with a draft of the masterplan. Jim Carrillo will have a draft available for the Parks Board on October 1st. Laemel asked what will be included in this document. Garrett stated the document will show the trail masterplan component, the funding sources, future connections, what we have currently and all the public input. It will show the entire plan which includes the inventory of the park, programs and staffing levels, concepts for San Gabriel Park, and a plan to replace the inventory. 5. Discuss the role of the Advisory Board in the November bond election Garrett stated that the City Council approved the public information that could be disseminated. Council decided not to use videos due to the financial burden and the time to produce it. They will use Channel 10, newspaper, movie theater, website, City Reporter, and Sun Rays to get information to the public. Owens stated that the Megaphone at Southwestern could be used to get information to the students at Southwestern. Mateja asked what the advertising budget was. Morrow stated $37,000.00 was budgeted for advertising. Garrett passed out the information that was approved by Council and this information is what will be used for all advertising and getting information to the public. The parks bond will not be broken down by each project. There was discussion about the tax rate and how it will not increase more than 3% a year and additionally how many more new homes will be in the city limits and how this may keep the tax rate down. 6. Update the Advisory Board on the meeting with the Army Corps of Engineers Mateja explained that in the masterplan it talks about communication starting between the Army Corps of Engineers and Georgetown Parks and Recreation. He stated that the US Army Corps of Engineers is interested in getting out of the parks business and only be in the water management business. This initiated a meeting with Morrow, Garrett, Mateja, Buikema, and Councilmember Bill Sattler with the US Army Corps of Engineers to begin talks about the City of Georgetown taking over a park or all three parks at Lake Georgetown. Based on this meeting Councilmember Bill Sattler presented preliminary information to the City Council to discuss with them that this conversation has taken place and ask support from the council to go forward with no commitments. Mateja explained this meeting has started the beginning phase of studying and discussion and investigation process. Mateja stated this was an opportunity to talk and explore, as the Advisory Board, based on staffs input and then going forward to the City Council giving them the boards thoughts and studies and then for the City Council to take action on what the board presents to them. 7. Discussion and possible action regarding membership fees for the Recreation Center Garrett stated there was discussion last time about the family annual and quarterly rate. Garrett presented new proposed fees for the Recreation Center memberships. Garrett stated she spoke with the City of Round Rock about their fees and they will be increasing fees at least $5 - $10 for all their categories. Garrett stated that the fees for the City of Round Rock will be very comparable with the proposed fees. Garrett stated the recreation center will have more amenities than the City of Round Rock such as an indoor walking track, a larger indoor pool, outdoor pool, and larger weight room. Buikema asked if staff felt they needed to get these amounts from memberships. Garrett explained that for the budget they would need these amounts. Owens asked if the pool would be available to a nonmember and if there are additional fees for the classes. Garrett stated there are fees for classes but they are not required to have a membership. Buikema stated that nonmembers should pay an additional amount if not a member of the recreation center. Mathis asked what the break down was for members and nonmembers. Garrett stated that at least 75% of the people in the programs are members. Garrett stated that in another Texas city they were required to double their membership fees and did not offer any new services and stated that we do have a new facility with new services to offer. Buikema asked about the 80% increase for family memberships and if Garrett felt citizens would go for the new rate. Garrett stated she has spoke to some members and told them the new memberships fees will double and most people stated they expected that. Mateja made a motion to accept the proposed Recreation Center Fees and Morris seconded and it was approved by unanimous vote. 8. Approve minutes from July 10, 2008 meeting Laemel made a motion to approve the minutes and Morris seconded and it passed by unanimous vote. 9. Future agenda items 10. Adjourn Approved: Attest: ______________________________________________________ Kent Buikema, Chair Parks and Recreation BoardBarbara Owens, Secretary Parks & Recreation Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, August 14, 2008 The Parks and Recreation Board will meet on Thursday, August 14, 2008 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bill Mateja, Bob Mathis, Kent Buikema , Mallory Bird, Robert Laemel, Shane Morris Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM The Parks and Recreation Advisory Board will not meet on this date. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, July 10, 2008 The Parks and Recreation Board will meet on Thursday, July 10, 2008 at 07:00 PM in the Georgetown Recreation Center, located at 1003 North Austin Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bill Mateja, Bob Mathis, Kent Buikema , Mallory Bird, Robert Laemel, Shane Morris Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2. Roll call 3. Tour of Recreation Center construction site 4. Introduction of Greg Olmer, Recreation Center Supervisor 5. Discussion and possible action for membership fees for the Recreation Center 6. Approve minutes from June 12, 2008 meeting 7. Approve minutes from June 26, 2008 special session meeting 8. Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, July 10, 2008 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , July 10, 2008. Members Present: Bill Mateja, Bob Mathis, Kent Buikema , Robert Laemel, Shane Morris Members Absent: Mallory Bird, Barbara Owens Staff Present: Randy Morrow, Kimberly Garrett, Greg Olmer Minutes Regular Meeting 1.Call to order 2.Roll call 3.Tour of Recreation Center construction site Representatives from Chasco gave Parks Board Members a tour of the Recreation Center. 4.Introduction of Greg Olmer, Recreation Center Supervisor Greg Olmer, Recreation Center Supervisor, gave the board a brief summary of his background and his job duties. 5.Discussion and possible action for membership fees for the Recreation Center Garrett discussed possible fee increases for the new Recreation Center. There will be many new fee options that are not currently available including a senior rate and a couple rate. There was discussion regarding the fee increase for a Family membership. This membership category was proposed to increase significantly compared to some other categories. Also presented were rates charged by other fitness providers in Georgetown and Round Rock. At the next meeting more information regarding number of memberships and an updated fee schedule would be presented. No action was taken. 6.Approve minutes from June 12, 2008 meeting Bob Laemel made a motion to approve the minutes and Shane Morris seconded. 7.Approve minutes from June 26, 2008 special session meeting Bill Mateja made a motion to approve the minutes and Shane Morris seconded. 8.Adjourn Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, June 26, 2008 The Parks and Recreation Board will meet on Thursday, June 26, 2008 at 06:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bill Mateja, Bob Mathis, Kent Buikema , Mallory Bird, Robert Laemel, Shane Morris Parks and Recreation Board meets the second Thursday of the month at 06:00 PM unless otherwise specified. Call to Order at 06:00 PM Special Session 1.Call to Order 2.Roll Call 3.Consideration and possible action on recommendations regarding the Parks Master Plan Priorities for the November 2008 bond election 4.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, June 26, 2008 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , June 26, 2008. Members Present: Bill Mateja, Kent Buikema , Robert Laemel, Shane Morris Members Absent: Barbara Owens, Bob Mathis, Mallory Bird Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to Order The meeting was called to order by Kent Buikema at 6:00 pm. 2.Roll Call 3.Consideration and possible action on recommendations regarding the Parks Master Plan Priorities for the November 2008 bond election Buikema asked how the rankings were arrived, who did the rankings and what information was available to them in order to make those rankings. Jim Carrillo with Halff Associates gave a background of the development needs assessment for the parks systems. He explained that there are 3 methodologies that are used. The first is a numerical assessment which is; there is a certain level of service; what you have today and as your population grows do you need to keep it at that level , adjust it upward or adjust it downward. The second is demand based. Demand is triggered by a few things; how many players you have in sports, pool activity, but also by what the citizens are saying. That is where the information from the surveys are used to assess what the demand is. He stated there is a huge demand for open space and trails. People like smaller parks where they live and citizens really like San Gabriel and want to make sure it stays a treasure for everyone. The survey process included 30 + stakeholder groups including the Parks and Recreation Advisory Board, groups involved with the downtown, Economic Development, staff members from various levels within the city and many other organization including students in the 4 th , 7 th and 10 th grades. He stated one thing that came out of the student input was the interest in spray grounds. The third methodology is resource based. The resource such as the river or lake; you have a resource that people don’t know about but it is valuable enough to where you need to identify it and you need to do something with this and work something around this. Georgetown’s primary resources are the two branches of the river , other green belts throughout the city and the lake itself. He added that the downtown was a resource and is an opportunity as it is very unique that people appreciate and like. Those 3 methodologies are used to come up with the ranking of different projects. There is one priority that comes out and it is balanced by those methodologies but is a hold over from the previous plan; this is the northwest part of the city. It is still underserved by the need of larger parks, so there needs to be a push to try to acquire something in that area. This is one of the key initial actions that is a hold over from the previous plan which has not been accomplished but really needs to be looked at and really needs the funding to back it up to make it happen. That is the fundamental issue there that it is going to take a significant investment to acquire that piece of land and begin to preserve it as a park. That is the basis for developing the needs assessment and beginning to identify the priorities that come out of it. Carrillo stated they try to layer this in a way that is geographically well distributed throughout the city so there is balance between things that benefit everyone in the city as well as people in different parts of the city. For example, as the land expenditure may be predominantly in the northwest part of the city over time then it shifts to the south east part of the city where there will be additional needs for parkland as the population grows significantly in that area. Smaller parks are taken care of a by development and development codes but with the older parks to make sure there is adequate funding to maintain those other parks. Morrow stated they will go for a bond in November and you have 20 years to spend the bond. Carrillo stated that if these bonds or a package of bond projects is approved by the voters it will take a certain amount of time to make those actions happen. Usually for this level of development it will take 5 – 10 years to complete. Jim Carrillo with Halff Associates added that the significant portion of the 52 million is to fully fund the Garey Park. There is a time constriction that once the land is obtained from the Garey’s it must be developed in a certain number of years. The expectation from the Garey’s is to fully develop the park within a fairly short period of time. Morrow stated that there is an actual agreement with the Garey’s that when they die the park has to be finished 3 years from the date they die or they keep all their property, the house and the money. Garrett explained the bond process and how the time line factors in. Jim Carrillo explained that if the 20 million is approved by council, it essentially becomes a place holder and something that allows staff to then issue those bonds when they are needed. Morrow explained how staff came up with the recommended priorities: 1). Secure funding for development of Garey Park – the commitment of council and the 3 year timeline and plus staff sat down with the Garey’s and the Garey’s were going to give 5 million cash to the project also. Staff talked to the Garey’s about putting their money in the maintenance side and then go for the bond to build the project. The Garey’s agreed to put the 5 million in a trust and that money keeps building and then every year it will put out $500,000 out for the maintenance of that park and then as the 5 million keeps growing it goes to the $700,000 for the park and so on. The Garey’s were concerned about the financial burden it was going to put on the city to maintain and this way the Garey’s money will actually pay for the maintenance and the bond will pay for the whole park. The Garey’s agreed to this. Prior council had committed to funding the park to get it built with in the 3 years. The only stipulation was that the park would be named Garey Park and the house would be called Garey House and that it was always a park and that it could never be sub-divided or sold. 2). Remove football stadium to develop unique festival, performance, music, and farmer’s market venue / and begin 1 st phase renovation and enhancements of San Gabriel Park – There was a large interest in the community to do an amphitheater in the park. After Halff Associates spoke to the stakeholder groups they identified that the Farmer’s Market needed a place, the Wine and Food Festival, and other events that could use this facility. Garrett explained that this is the entrance to San Gabriel Park and how can it be beautified. 3). Develop new trails throughout the city – Morrow stated that on the surveys it is always high on the priorities list. Morrow explained the plan is to go south on the trail by Wolf Ranch mall and out toward the future Garey Park and also the Southwestern University connection. Mateja stated he has talked to 100 Sun City residents and there is less than 5% support, for connectivity of trails to the trail system to Georgetown , Lake Georgetown and eventually Round Rock from Sun City. He states he is concerned that if the information is the master plan there will be a negative response out of Sun City. Morrow and Garrett stated that the bicycle club at Sun City brought up the idea of trail connectivity. Morrow asked if Mateja wanted that part taken out. Mateja stated he wanted that taken out of the master plan . Buikema asked how far in the future this would be addressed. Jim Carrillo reiterated what Morrow and Garrett had stated previously that the initial emphasis is on the south San Gabriel, but there is one area on the northwest side of the city that is close to the lake and there are no easy connections currently. Jim Carrillo stated in the council packet there were 2 options shown on the map. One was connecting from Sun City and using greenbelt corridors and getting close to the lake and the lake trail system , but it was basically connecting from Williams Drive and never intend to go into Sun City just connect from there. Garrett stated it was a safe option to go over Williams Drive from Sun City. The second option was for all the neighborhoods on the other side of Williams Drive connecting and developing a route that connects to the lake. Mateja asked if Jim Carrillo and Morrow would be available to speak to the Sun City Board. Laemel asked questions of how the bond election work and voter turn out. Morrow and Garrett explained that staff and members of the board can not sell the bond. They can not tell citizens to vote for the bond they can only give facts about the bond. The Sun City Board asked if Jim Carrillo would attend Sun City’s workshop meeting to give information on July 10 th at 1 pm at Sun City. Garrett stated that on July 7 th Finance gets Council approval to go for a bond to prepare the necessary paperwork. 4). Preserve key open space areas – not addressed 5). Identify and acquire land for major community park and sports complex west of IH 35 – Laemel asked if there was a major need to acquire land for another community park west of IH 35. Morrow stated they looked at that in the past years. Council has put $375,000 in the budget for this park, but Morrow explained that you could not get 50 acres of land for that price. Laemal asked if there was property available and could it be purchased for the proposed amount. Morrow stated there is property out there, but do not know if it can be purchased for that amount. 6). Convert two pools to spray grounds – not addressed Mateja asked if when Finance presents information to the City Council on July 7 th will they forecast the tax projections. Morrow and Garrett stated they do give that information and present the worst case scenario. Morrow added that with the growing area like Georgetown it usually is not as much as predicted, but they have to give the worst case scenario. Buikema entertained a motion that the advisory board supports the staff’s recommendation as seen on the Summary of Recommended Priorities page. It was moved by Mateja and seconded by Laemel that the advisory board support the staff’s recommendation as they go to council for input to the council for a bond issue. Motion carries unanimously. 4.Adjourn Laemel made a motion to adjourn the meeting. Approved: Attest: ______________________________________________________ Kent Buikema, Chair Parks and Recreation BoardBarbara Owens, Secretary Parks & Recreation Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, June 12, 2008 The Parks and Recreation Board will meet on Thursday, June 12, 2008 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bill Mateja, Bob Mathis, Kent Buikema , Robert Laemel, Shane Morris Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll Call 3.Introduction of Traci Stengle, Special Services Superintendent 4.Tour of the recreation center scheduled for July meeting 5.Update on Skate Park 6.Update on Parks and Recreation Masterplan presentation to City Council 7.Approve minutes from May 8, 2008 meeting 8.Future agenda items 9.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, May 8, 2008 The Parks and Recreation Board will meet on Thursday, May 8, 2008 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bill Mateja, Bob Mathis, Kent Buikema , Mark Ramsey, Robert Laemel, Shane Morris Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1)Call to order 2)Roll Call 3)Update and possible action for Blue Hole Flood Restoration – Bill Dryden 4)Discussion and possible action regarding the College Street Bridge alignment and the removal of a Heritage Tree - Bill Dryden 5)Discussion on scheduled Master Plan meetings 6)Discussion regarding parks board member identification badges 7)Approve minutes from April 10, 2008 meeting 8)Future agenda items 9)Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, May 8, 2008 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , May 8, 2008. Members Present: Barbara Owens, Bill Mateja, Bob Mathis, Kent Buikema , Robert Laemel, Shane Morris Members Absent: Mark Ramsey Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1)Call to order The meeting was called to order at 7:13 pm by Kent Buikema. 2)Roll Call 3)Update and possible action for Blue Hole Flood Restoration – Bill Dryden Tom Benz, Systems Engineering Manager for the City of Georgetown, stated they looked at the preliminary engineering report to determine why this happened and if they could prevent the road from being washed out again. The hike and bike trail and road was 20 feet wide with 8 feet as hike and bike trail and 12 feet as road. FEMA money pays for anything the insurance does not pay. Benz stated the City is looking at how to make these repairs. Benz requests input from the board on direction on which way to go with the following options; the road the way it was with 8 foot bike lane and be able to drive through or go with a hike and bike trail that would have access for emergency vehicles and would be 12 feet wide so that a fire truck or ambulance could get through. Bill Dryden stated one of the issues is the insurance and FEMA are willing to pay for what was there but the flood washed out what held up what was there . Dryden stated that the budget is in the $600,000 range to fix and prevent from it happening again. The estimated amount from FEMA and insurance money is $200,000. Benz explained that when Blue Hole was built it was made into a man made beach and that washed away and then the road was built up to it. Dryden stated that Mark Miller, Transportation Service Manager for the City of Georgetown, has spent years molding that beach and doing some minor flood corrections through the street and drainage budget. Dryden stated there is a fault line in this area and core studies showed that at the first 4 studies the rock was at 0 – 3 feet and the next one was 11 1/2 – 12 feet. Benz explained that the fault line is 30 feet to the west of Rock Street. Since it is on the east side of the fault it is an issue. Dryden stated they have looked at several options one being is placing a retaining wall on the riverside of the road that can be put cast and placed or can be put in drill shafts. Buikema asked if there was a disadvantage to having just a hike and bike trail with emergency vehicles permitted. Owens stated that there is a disadvantage to people with handicaps, older citizens and for family gatherings as far as having access to the open space and restrooms. Dryden stated that the roadway from the restroom back to the west is still intact and could have vehicular traffic to that point with a turn around and parking. Dryden stated there are ways to prevent people from driving through. Dryden stated the difference in cost between doing the 12 foot emergency only lane and the 20 foot vehicular traffic plus the hike and bike trail is approximately $35,000. Benz explained that with looking at the engineering the best they can do is a portion of the park from the road down and that in certain flood events is going to wash away every time. He stated they can not design around keeping the road in place which was the goal. He stated that he feels they have a well designed feature for that and if they have the money available to do the rock engineering it will stay in place at a higher velocity. There is preliminary engineering on that. Benz stated they would like to get some direction on which option the Parks Board would like to go with and any modifications to the option. It will then go to GTAB for approval. Owens asked what the time line would be and is there any interim pedestrian only access that could happen while we are waiting. Benz stated that they will go to the Transportation Advisory Board as they are treating this as a street and drainage project and they are the ones to approve that aspect of it. The funding is the big question. He stated that if everything was a go and they find the money to do the project the project could possibly be done in January. They have not looked at any interim methods to open it up. Dryden stated they would not want to open it up in the interim and then close it back down for construction. Dryden stated that if it goes to a hike and bike trail only, then they could steepen the trail to ADA maximums and realign to save some money. Mateja moves that Dryden and Benz explore the hike and bike trail with emergency vehicle access and it was seconded by Mathis. Morris asked if this would include the drop off area. Benz stated that they will take into account the unloading zone and possibly ADA access to the restrooms and also at Rock Street. The motion was passed by unanimous vote. 4)Discussion and possible action regarding the College Street Bridge alignment and the removal of a Heritage Tree - Bill Dryden Dryden showed the map that was given at the last meeting and explained where the heritage tree was located and how the bridge would be aligned. Dryden stated that the City Manager is requesting a motion from the Parks Board to approve that removal or other recommendations. He explained that the tree in question is a Live Oak tree and highly susceptible to oak wilt and could spend $60,000 moving it with no guarantee that it would survive or remove it. Dryden proposed, as a measure of good faith, that the City put in 40 diameter inches of disease resistant trees in the park to enhance the value of the park. Benz explained that the tree in question is a multi trunk tree at 39 inches. Benz stated they have looked at ways to save the tree but with these designs it save 2 pecans trees and the urban forester would like to see those saved. Mathis made a motion that the city construction project of the bridge be permitted to remove the tree with good faith tree replacement of disease resistant trees and shrubs. Owens seconded the motion and it passed by unanimous vote. The motion was approved by unanimous vote. 5)Discussion on scheduled Master Plan meetings Garrett stated there will be an open house at the Georgetown Community Center on May 22, at 5:30pm and at 6:30pm Jim Carrillo with Halff Associates will give a presentation on the master plan. On June 9th , staff and Halff Associates will take a draft master plan to the city council workshop at 4 pm. 6)Discussion regarding parks board member identification badges Garrett explained that parks and recreation has the capability of printing out identification cards for parks board members. Garrett stated this would be voluntary. There was discussion among members and thought it was a good idea to have the badges to wear at functions concerning the parks and in the parks to identify themselves to the public. 7)Approve minutes from April 10, 2008 meeting Mateja made a motion to approve the minutes and Laemel seconded and it passed by unanimous vote. 8)Future agenda items 9)Adjourn Owens made a motion to adjourn the meeting. Approved: Attest: ______________________________________________________ Kent Buikema, Chair Parks and Recreation BoardBarbara Owens, Secretary Parks & Recreation Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, April 10, 2008 The Parks and Recreation Board will meet on Thursday, April 10, 2008 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bill Mateja, Bob Mathis, Kent Buikema , Mark Ramsey, Robert Laemel, Shane Morris Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Call to order1. Roll Call 2. Update and discussion on College Street Bridge3. Update on the Master Plan – Jim Carrillo4. Consideration and possible action on Adult Baseball Field fees & revenue 5. projections – Kent Buikema and William Mateja Consideration and possible action of Dog Park amenities6. Consideration and possible action on implementing a curfew in neighborhood 7. parks Update on Recreation Center8. Update on the Skate Park9. Approve minutes from March 13, 2008 meeting10. Future agenda items11. Adjourn12. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, April 10, 2008 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , April 10, 2008. Members Present: Barbara Owens, Bill Mateja, Bob Mathis, Kent Buikema , Robert Laemel, Shane Morris Members Absent: Mark Ramsey Staff Present: Randy Morrow, Kimberly Garrett, Glenn Moss, Jill Kellum Minutes Regular Meeting 1)Call to order: The meeting was called to order at 7:00 pm. 2)Roll Call 3)Update and discussion on College Street Bridge Bill Dryden, transportation engineer for the City of Georgetown was introduced. Dryden showed a basic concept that the City Council approved for the bridge. The bridge is approximately 835 feet long with sidewalks on each side, pedestrian lighting that is consistent with the San Gabriel Park lighting and an overlook alcove centered on the river, one on each side of the bridge. Dryden stated there are a few concerns and issues. One being two large heritage pecan trees and the concept shows that the bridge runs between the two of them. The trees will be pruned under the supervision of the Urban Forester. The other issue is with the hike and bike trail which will be temporarily rerouted while the bridge is being constructed . Once the bridge is complete it will be moved back to its original position. Another concern is a heritage live oak tree in the roadway. He stated they tried to realign the road but there is approximately 6 – 8 feet of fill from the ground to where the roadway will be and this will kill the root system of the tree. This tree will have to be mitigated. He stated that the bid process should start in August. He stated a project this size should take approximately 1 year. He stated the construction plans are at 95%. In mid May, the architects turn in the final drawings to TXDOT and there will be 3 months of bid openings. Mateja asked about the financing for the bridge. Dryden said the money was not available for the engineering of the bridge. There is money available from the Federal Off System Bridge Replacement Program. This project is listed as a rehabilitation of the existing low water crossing bridge . Dryden explained that once the bridge is complete it will belong entirely to the City of Georgetown. There is money from TXDOT for the construction. There is additional money that will be needed for sidewalk cost which will be the responsibility of the City of Georgetown. The total project cost is approximately 5 million and the City of Georgetown’s portion will be approximately 10 percent; $500,000. 4)Update on the Master Plan – Jim Carrillo Carrillo stated he would show different categories and different areas for recommendations for the master plan. They are broad and encompass a lot of different things, but they will provide a lot of focus for different objectives. He stated they have spoke to more than 30 individuals and groups, and conducted surveys. Next they will present information at a council workshop to get councils feedback and then they will open the discussions to the public. The public discussions will have significant presentations and will present this as an open house. They will have drawings on the wall and will have people answer questions and give the public a chance to comment on the ideas and give recommendations. On June the 9th there is a council workshop and at that time they will take a draft of the recommendation and possibly a draft of the document. The master plan will encompass 72 total park sites/63 city parks which equals 3,512 overall acres (including Lake Georgetown). At this rate it is 73 acres for every 1,000 residents. The city has 1,495 overall acres which included undeveloped parkland which equals 32 acres per 1,000 residents of the city. 756 acres developed city owned parks = 16 acres per 1,000 residents. Morrow asked what the NRPA standard was and Carrillo stated it was 10 acres per resident and stated that currently Georgetown is 3 times above that. The City of Georgetown’s long range master plan predicts that the ultimate build out is 400,000 people for Georgetown. Carrillo explained that if nothing is done that number goes down considerably because by 2020 you will add a significant amount of residents to the city. Carrillo stated that every single person they spoke to mentioned that parks was a big reason why they were in Georgetown or moved to Georgetown. He stated that approximately 10 of those people were more recent residents of the city, within the last 3 years, and everyone of them said they toured San Gabriel Park and was in their decision making process for moving to Georgetown. Carrillo stated that says that parks are a very significant part of the picture of what Georgetown sells to its residents and therefore those standards and levels of service that are established need to continue. He explained that the standards and levels of service do require maintenance and therefore there needs to be a commitment going with that, that the level of service in terms of the operations side will continue. There are 11 areas of focus to discuss. These are short term and long term plans. 1.Expand Park System beyond Signature Parks 2.Renew emphasis on downtown parks and create stronger links to the San Gabriel River 3.Significantly expand trail system along the San Gabriel and other parts of the city 4.Strengthen Lake Georgetown as a key and more visible recreational asset 5.Begin to develop the San Gabriel Park of the next 100 years, including a music and festival venue in the park 6.Adopt a new model for parks in neighborhoods 7.Develop a large park for the Northwest Quadrant 8.Permanently preserve remaining greenbelt corridors 9.Expand recreation and aquatic program offerings. Expand facilities west of IH 35 10.Develop new rodeo / showbarn facility in conjunction with Williamson County 11.Long term, explore redevelopment of quarry sites as parks ·Expand Park System beyond Signature Parks – Carrillo stated that everyone consistently mentioned San Gabriel Park and almost no one mentioned any other park and everyone mentioned the trails, but beyond that no other parks were mentioned other than some of the pools were inadequate. So the thought is to think of parks with the same level of quality as San Gabriel Park in other parts of the city. The first one will be Garey Park which will be one of the Signature Parks. Carrillo stated that there was some opportunity around Geneva Park. The soccer fields and a green belt corridor could be taken to a higher level than a traditional linear park and a make that into a Signature Park as well. ·Renew emphasis on downtown parks and create stronger links to the San Gabriel River – Carrillo stated he spoke to the downtown area from the business side, the Chamber of Commerce, and Economic Development. The downtown area recommended a festival street along 8th Street. Carrillo stated that there is a great opportunity to make the downtown area stronger and more viable with some linkages and other features that could be built in. He also stated the overlook area along Scenic Drive is priceless due to the beautiful views over the bluffs toward the river . He stated over time some strategy for developing a promenade or paseo along the upper area which would be a spin off for economic development. This could tie into Chautauqua Park and making that a focal point of that area. He showed on the slide how the trees planted along the street would be the connections to the downtown area. ·Significantly expand trail system along the San Gabriel and other parts of the city – Carrillo showed a slide of the rivers and the 100 year flood plain. He explained that this is a standard for preserving a flood plain area for flood water corridors. He states that these are the areas where it should start from. He showed how all the fingers of the river lead to all parts of the city. He stated that is the basis for a greenway system. He stated the City of Georgetown has a trail ratio of 1 mile per every 5,800 residents. He stated that an average level of service for trails in Texas is about 1 mile per 5,000 residents. He stated that the trails are one of the Signature elements that will set Georgetown apart. Part of this is looking long term where new development will occur. He stated that the trails deal with beautification of the city where landscaping could be added and making some roads more attractive. ·Strengthen Lake Georgetown as a key and more visible recreational asset – He explained that the U.S. Army Corps of Engineers has its mission which is to provide the facilities, provide flood control, provide storage of water, and also have a strong preservation effort. It is dealing with endangered species. The lake sees its mission as to preserve a lot of these areas and in some cases allow some trail access through them but not to over develop. He stated that restaurants around the lake would add some recreational dimension to the lake. He questions if there are some abilities to do some of these things and how can we work with the U.S. Army Corps of Engineers to make it happen. ·Begin to develop the San Gabriel Park of the next 100 years, including a music and festival venue in the park – Carrillo stated what kind of uses stay in the park and what moves out of the park. Carrillo showed the football stadium and how it can be configured to serve as a venue for events as well as events like the Food Festival. After speaking with The Williamson County Sherriff Posse they feel that because of the historic aspects of the rodeo and the farming origins of Georgetown, that there is an historical tie to the rodeo being in the city. They perceive the City of Georgetown as a much more willing to work with than Williamson County is. ·Adopt a new model for parks in neighborhoods – Carrillo explained again that the smaller parks were not being mentioned when various people were being interviewed. He explained the new urbanism, which is described as the traditional neighborhoods in the 1930’s and 1940’s. The issue with this is that it does cost more to maintain those small parks. There is also a potential economic benefit because those neighborhoods become better places to live and people recognize that. Morrow stated that if there is a passive park located next to your house, it increases your property value by 20%. Carrillo explained that the Village neighborhood is a good attempt at what this new urbanism looks like. It shows that the streets are short and that the parks are in the center of the area of the neighborhood and all the streets lead to the parks. Everyone in the neighborhood has good access. Buikema asked how the City of Georgetown can control builders to build this type of neighborhood. Carrillo stated that with the city code this can be controlled. ·Develop a large park for the Northwest Quadrant - This was discussed earlier how somewhere along the lake could be an option. ·Permanently preserve remaining greenbelt corridors – This was discussed earlier. ·Develop new rodeo / showbarn facility in conjunction with Williamson County – The County is possibly looking at building a new showbarn in Taylor or somewhere in the county. Laemel asked if there was a timeline for the process. Carrillo explained that they are working on a council workshop in June. Revision will be made and then it will come back to the Parks Board for review and then to council for final approval. Morrow stated that City Council will be deciding to get a bond in November. Owens asked what will be something exciting that will get people to vote on a bond. Morrow stated that the south trail system, from Blue Hole to Wolf Ranch Mall, is going to be a big selling point for a bond. The Westside Park will also be a selling point. There will be a work session with council in May. 5)Consideration and possible action on Adult Baseball Field fees & revenue projections – Kent Buikema and William Mateja Glenn Moss, Recreation Superintendent for the City of Georgetown, was introduced to the board. Mateja stated that Moss did a very professional job preparing the presentation concerning the proposed fees for the Adult Baseball Field for the City Council which is scheduled for April 22nd. Moss stated that the current fees have not been altered or changed since prior to 1999. He stated they need to be updated since all the renovations have been made to the field, which includes new fencing, backstop, and the proposed improvements on the lighting . He feels the fees need to be more in line with what type of facility that is now presented to the public. He stated that the proposed increase in fees, are to recover the costs on the investment to the baseball field lighting and fencing projects. He explained the 2007 rentals and the fees that were collected were $11,530 and with the new proposed fees with the same rentals would be $21,890.00. He explained that in this area there are a limited amount of adult baseball fields that can be utilized for adult leagues. Moss stated that $60,000 was allocated for the backstop and fencing for the field, and that portion of the renovation is completed. The lighting of the field is the next project. There were 12 bid proposals sent out and only two vendors showed up for the pre -bid meeting and the tour. Then two bids were submitted. One of the bids was not within the specification as outlined in the bid package so therefore only one bid proposal was in line with the bid specifications. This bid was submitted by Liteco Electric Incorporated. Their bid for a 6 pole lighting system installed was $116,730. In order to install the new system the old lights need to be removed. There is an alternate bid for the demolition and that bid was $13,450. Moss then explained that the City of Georgetown wants to save as much electricity as possible and when a rental requests light currently they will pay for the hours of lights they need but sometimes the lights are on longer than the renter initially paid. So with that, an alternate B was asked for in the bid process which is a wireless communication system which can be programmed to turn the lights off at a certain time. The wireless communication system was bid at $6,500. The total lighting system comes to $136,680. Moss stated that the demolition cost is an alternate and a separate bid could be obtained. Buikema stated that City Council has approved $160,000 for this project which shows the bids are below what City Council has approved . Buikema discussed that additional revenues could be generated by outfield advertising, concession stand, and additional rentals from use of the outfield for soccer and football. Buikema stated that with the total package with the revenues it looks like a 6 – 7 year turn around for the investment. Laemel asked if it was a multi purpose field. Moss stated that the field is not considered a multi purpose field, but in the fall there are football and soccer teams that need areas to practice that have lights. They will not be using the infield only the outfield for the grassy area. Morrow stated that once the field lights are improved and with the renovation already in place more people will want to rent the field. Laemel made a motion to support the proposal that is presented by Recreation staff and Morris seconded the motion and it passed by unanimous vote. 6)Consideration and possible action of Dog Park amenities Mike Simpson could not be here for this discussion. 7)Consideration and possible action on implementing a curfew in neighborhood parks Morris stated that he brought this up again for discussion to see what options were available for neighborhoods that might want to have that discretion. He does not feel that a blanket curfew is needed at this time . He stated some neighborhood parks need a curfew where some may not. Garrett stated that PD would want an overall curfew not a specific curfew for each park. Buikema stated that the board should wait for the City of Georgetown to move on a direction with this and then the parks board might support it . Buikema does not feel the parks board should take the initiative. Morrow stated that the City Council has started discussing a city wide curfew. Garrett stated that the City of Round Rock has a youth curfew and a park curfew. Laemel asked if there was a teen advisory board. Garrett stated there is a Youth Advisory Board that is run through the Parks and Recreation department. Laemel stated that would be a good place to start for curfews. Garrett stated that with the teen center the Youth Advisory Board did have some input. Buikema stated there is no action to be taken at this time. 8)Update on Recreation Center Garrett gave a handout of the update on the recreation center from the City Manager. There was also a diagram of what the weight room would look like using existing equipment and new equipment. Garrett stated that the recreation center would be the big part of the park and recreation budget. Finance has been pulling together all the requests needed to get the recreation center started. The estimated amount of money to get it started is $964,000. Garrett explained that a lot of this is one-time money to buy the equipment. This figure also includes staff, ongoing operation, building maintenance , and utilities. Morrow stated that revenue will pick up also. Garrett stated that the pool will bring in $200,000 alone and Morrow stated that the center will bring in a half a million or more in revenue. Garrett stated that with programs that are offered through the Recreation Center there are not program losses. Any program run, we charge for and cover all the costs and try to recoup some of the overhead to help pay for the utilities and staff in paying back the bond. Garrett stated they are still on track for a December expansion completion and then for March for the renovation. Garrett stated that once it is safe to walk around at the site, they will tour the site with the Parks Board. 9)Update on the Skate Park Morrow stated this is behind schedule because of finishing the Berry Creek Park and the walk across bridge. They will start on the skate park after this is complete. Morrow stated they spoke to American Ranch Systems at a state conference about the skate parks that can work with the design of the batting cages. Morrow stated that their product is portable but made out of concrete. Garrett stated they were excited about the batting cage bowl and they thought it would work great. Garrett stated that this company stated if they were sent digital pictures and the dimensions they could create something that will work. Garrett stated there is some excitement about it in the community. Mateja asked about the expected completion. Morrow stated it would be June or July. Buikema asked if there was a budget for this. Garrett explained there was a $50,000 budget that was approved in council last year and $15,000 was used purchasing the batting cages. Garrett explained that the concrete is already in place, there are lights, fence, restrooms, and a concession stand. Morrow stated they will ask a local business if they are interested in doing the concession stand. 10)Approve minutes from March 13, 2008 meeting Morris made a motion to approve the minutes and Mateja seconded the motion and it passed by unanimous vote. 11)Future agenda items 12) Adjourn Mateja made a motion to adjourn. The meeting adjourned at 9:00 pm. Approved: Attest: ______________________________________________________ Kent Buikema, Chair Parks and Recreation BoardBarbara Owens, Secretary Parks & Recreation Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, March 13, 2008 The Parks and Recreation Board will meet on Thursday, March 13, 2008 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bill Mateja, Bob Mathis, Kent Buikema , Mark Ramsey, Robert Laemel, Shane Morris Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Call to order1. Roll Call2. Introduction of new board members3. Elect Vice-Chair and Secretary for the 2008/2009 Parks Board4. Discussion and possible action to provide City Council with input on the 2008/2009 budget - 5. Micki Rundell and Leticia Zavala Update on Dog Park – Mike Simpson6. Consideration and possible action on Adult Baseball Field fees & revenue projections – Kent 7. Buikema and William Mateja Approve minutes from February 14, 2008 meeting8. Future agenda items9. Adjourn10. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, February 14, 2008 The Parks and Recreation Board will meet on Thursday, February 14, 2008 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mike Simpson, William Mateja Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll Call 3.Update on Recreation Center expansion and renovation 4.Update on Parks Master Plan 5.Consideration and possible action to discuss implementing a curfew in neighborhood parks 6.Update on fees for Adult Baseball 7.Approve minutes from January 10, 2008 meeting 8.Future agenda items 9.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, January 10, 2008 The Parks and Recreation Board will meet on Thursday, January 10, 2008 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mike Simpson, William Mateja Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll Call 3.Consideration and possible action to appoint a committee to review and recommend fees for the baseball field in San Gabriel Park 4.Update on Recreation Center expansion and renovation 5.Update on Blue Hole Park 6.Update on Parks Master Plan 7.Approve minutes from December 13, 2007 meeting 8.Future agenda items 9.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, January 10, 2008 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , January 10, 2008. Members Present: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mike Simpson, William Mateja Members Absent: Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to order The meeting was called to order by Mark Ramsey at 7:00 pm. 2.Roll Call 3.Consideration and possible action to appoint a committee to review and recommend fees for the baseball field in San Gabriel Park Ramsey stated that two people are needed for this committee. Mateja and Buikema volunteered. Morrow stated that information from other cities can be obtained in comparing fees. Then Morrow will meet with Mateja and Buikema to discuss the fees to charge, then present it to the Parks and Recreation Advisory Board and get an approval on the fees. 4.Update on Recreation Center expansion and renovation Garrett passed out the progress report as of January 10, 2008. Cobb asked about the projected completion date and Garrett stated it is for total completion of the expansion and renovation. Garrett explained where the temporary exists were being placed. Cobb asked when the new part would be moved into. Garrett stated the end of the year. It will take approximately 60 days to renovate the existing building. Mateja asked if there was a point person from the parks department on the construction of the Recreation Center that discusses issues with the contractor. Morrow stated that currently there is not, but once they are closer to the construction of the actual structure, Parks and Recreation staff will be more involved. Comment: Owens asked if there was something that could be put in the minutes stating that the Parks and Recreation Advisory Board would like the Parks and Recreation staff to be in more contact with the Facilities department on the development of the recreation center. Simpson stated that the Parks and Recreation Advisory Board shares the concerns with the Parks and Recreation staff and expresses the importance of a point of contact between the Park and Recreation director’s, the project manager on the construction, and the Facilities department. Owens would like there to be an action item on the future agenda. Additionally, Owens asked if the instructors are insured and employed by the City of Georgetown. Garrett stated that all instructors are independent contractors and carry their own insurance. Garrett stated that all instructors are certified. 5.Update on Blue Hole Park Morrow stated he spoke to Assistant City Manager, Jim Briggs, who said Blue Hole would be open this summer. Morrow explained that with FEMA they will rebuild it the way it was before the flood, but the City of Georgetown would like to rebuild the road with concrete and a bulkhead, so when the water hits it does not wash it out the next time. The City of Georgetown will have to pay for this part. Buikema asked what the budgeted amount was. Morrow will get the dollar amount. Garrett stated that the repairs to the walk across bridge in San Gabriel Park will be paid partially with FEMA money but the bridge will also be constructed differently than before and the difference in cost would be paid for by the City of Georgetown. 6.Update on Parks Master Plan Garrett stated Turco Associates have completed the phone survey. The survey started the week of the 19 th . Garrett stated there is another piece of the survey and there will be information in the City Reporter that explains the online survey. There will be a link to an online survey from the City’s home page. Mateja asked if there was still going to be a public meeting at Wolf Ranch. Garrett stated that is still in the works but would not be a survey but rather show conceptual drawings and ideas to get public input. Mateja asked if they had a time frame of when they would like the location. Garrett stated that an estimated time would be April or May. Garrett stated that they will survey 4 th , 7 th , and 10 th graders after approval from GISD superintendent, Dr. Boring. Then charrettes will be set up with groups and will probably be the first part of February. Mateja asked if there is any feed back from the council on this Master Plan. Morrow stated not yet. Garrett explained Halff Associates is still gathering information called the inventory analysis. The second part is the needs assessment. Garrett stated they are still collecting data at this time and there is not a format to give the information to council at this time. Owens asked if the new bridge through the park will be on the master plan since the construction has been delayed from TXDOT due to lack of funding. Morrow stated that it will still be shown on the master plan. Owens added about the trees that were taken out at Lyndoch Park for the water line and about future trail. She stated it would be ideal for the hike and bike trail. Garrett stated that when they are done they will do a 40% grade to the area. The water lines will be bored under the river. Garrett stated that was discussed and for it to be a public access point. Development would depend on the master plan. This is at the South San Gabriel River behind Wolf Ranch. Garrett stated that the next goal is to go from Blue Hole to Wolf Ranch with the hike and bike trail. Morrow stated that if the bond passes in 2008 with the master plan there will be additional money for trails. 7.Approve minutes from December 13, 2007 meeting Simpson made a motion to approve the minutes and Cobb seconded. It passed by unanimous vote. Additional Comments: Morrow explained that the City Manager, Finance Director, Morrow and Garrett met with the Garey’s. They explained to the Garey’s that they would go for a bond in November 2008 and would like to put the construction of Garey Park in the bond and it can stay in that bond for 10 or 20 years. They proposed that they use the Garey’s 5 million for the maintenance and upkeep and if the bond passes they will use the bond money to build the park. Morrow stated that the Garey’s were excited about this proposal. Morrow estimated that it would take $500,000 a year to maintain the park. Mateja asked about the process with the land. Morrow stated that every other year 100 acres will go into the Texas Parks and Recreation Trust. 8.Future agenda items Curfews in parks for juveniles Update of the Recreation Center renovation and construction Update on the Master Plan 9.Adjourn Buikema made a motion to adjourn. Approved: Attest: _______________________________________ _____________________________________ Mark Ramsey, Chair Parks and Recreation BoardBarbara Owens, Secretary Parks & Recreation