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HomeMy WebLinkAboutPAREB_Agenda&Minutes_2010Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, December 9, 2010 The Parks and Recreation Board will meet on Thursday, December 9, 2010 at 06:30 PM in the Bob Laemel Residence, located at 101 Laverne Terrace, Georgetown, Texas 78628 If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Daniel Dance, Jean Houck, Kent Buikema, Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 06:30 PM 1. Holiday Board Dinner 2. Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, November 11, 2010 The Parks and Recreation Board will meet on Thursday, November 11, 2010 at 07:00 PM in the Parks and Recreation Administration Community Room, located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Daniel Dance, Jean Houck, Kent Buikema, Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll Call 3.Introduction of staff member Robert Staton, Senior Program Coordinator 4.Consideration and possible action to appoint a Parks Board member as representative to a subcommittee of the Arts and Culture Board to select a sculpture for the park as part of the 3M grant. 5.Discussion and possible action on element ideas for the RFQ for the Special Event / Festival Area in San Gabriel Park 6.Discussion and possible action on Recreation Center and Tennis Center fee increase. 7.Discussion on TRAPS workshop to be held November 19th 8.Update from Friends of Georgetown Parks and Recreation 9.Discussion of Parks and Recreation Monthly Review for October 10.Approve minutes from October 14th meeting 11.Future agenda items 12.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, October 14, 2010 The Parks and Recreation Board will meet on Thursday, October 14, 2010 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Daniel Dance, Jean Houck, Kent Buikema, Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll Call 3.Introduction of staff member Elliott Pervinich, Challenge Course Coordinator 4.Discussion on Board Goals 5.Update on Youth Advisory Board 6.Information and timeline on Bond Projects 7.Update on flood damage from the September 8th Flood 8.Discussion on TRAPS workshop to be held November 19th 9.Update from Friends of Georgetown Parks and Recreation 10.Discussion of Parks and Recreation Monthly Review for September 11.Approve minutes from September 9th meeting 12.Future agenda items 13.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, September 9, 2010 The Parks and Recreation Board will meet on Thursday, September 9, 2010 at 07:00 PM in the Parks and Recreation Administration Community Room, located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Daniel Dance, Jean Houck, Kent Buikema, Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll Call 3.Introduction of staff member Stephanie Darimont, Aquatic Coordinator 4.Discussion on Board Goal to have members adopt a park – Mateja 5.Update on projects in San Gabriel Park ····Rec Center Natatorium ···· Old San Gabriel Swimming Pool ····Old Football Stadium ···· Banner Installation 6.Information on joint promotion project with CVB 7.Update from Friends of Georgetown Parks and Recreation - Pollard 8.Discussion of Parks and Recreation Monthly Review for August 9.Approve minutes from August 12th meeting 10.Future agenda items 11.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, August 12, 2010 The Parks and Recreation Board will meet on Thursday, August 12, 2010 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Daniel Dance, Jean Houck, Kent Buikema, Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll Call 3.Introduction of staff member Katie Sofranko, Youth Recreation Program Coordinator 4.Update on The Summit at Rivery Park – Marlene McMichael, Phillip Wanke 5.Discussion and possible action on board goals for the Parks and Recreation Advisory Board 6.Update from Friends of Georgetown Parks and Recreation 7.Discussion of holiday party for the outgoing members in December 8.Update on Football Stadium in San Gabriel Park 9.Discussion of Parks and Recreation Monthly Review for July 10.Approve minutes from July 8th meeting 11.Future agenda items 12.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, July 8, 2010 The Parks and Recreation Board will meet on Thursday, July 8, 2010 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Daniel Dance, Jean Houck, Kent Buikema, Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll Call 3.Update on Football Stadium in San Gabriel Park 4.Update on 2008 Bond Projects 5.Update from Friends of Georgetown Parks and Recreation 6.Discussion of Parks and Recreation Monthly Review for June 7.Approve minutes from June 17th meeting 8.Future agenda items 9.Adjourn Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, July 8, 2010 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , July 8, 2010. Members Present: Bill Mateja, Daniel Dance, Jean Houck, Robert Laemel, Shane Morris Members Absent: Kent Buikema, Simone Pollard Staff Present: Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to order The meeting was called to order by Bob Laemel at 7 pm. 2.Roll Call Bob Laemel, Bill Mateja, Jean Houck, Shane Morris, Daniel Dance 3.Update on Football Stadium in San Gabriel Park Garrett stated the bleachers were put up for bid on an online auction. The bid closed on June 28th. The minimum bid was $5,000 and the final bid was $22,500 to remove both sets up bleachers and scoreboard. They have started the demolition. They have 45 days to remove the structure. The $22,500 will be used to demolish the rest of the site. 4.Update on 2008 Bond Projects Garrett stated staff had gone to council several times about the Parks Masterplan and 5 year improvement project and told them about what staff would like to see in the next year in terms of construction and the bond. At those times Council did not give direction so the finance director placed this on the agenda for council to make a decision. The finance director presented it as the 2008 bonds for roads and park. The total is $12.5 million. The $2.5 million is what parks and recreation staff asked for in the Capital Improvement Project (CIP) budget. The $1.5 million would be used to start the design, permitting and demolition of the special event/festival area and $1 million would be used for the first phase of the trail. The recommendation was approved by City Council. Garrett explained the bond process to the board. The first priority would be the construction of the South San Gabriel trail from Blue Hole to Wolf Ranch. 5.Update from Friends of Georgetown Parks and Recreation Laemel stated the July meeting will be Monday, July 12th. Laemel distributed the membership application to the board. Laemel gave a general overview of the establishment of the Friends of the Georgetown Parks and Recreation. Garrett stated that July is National Parks and Recreation Month. Garrett will present a proclamation to the mayor to recognize National Parks and Recreation Month at the City Council meeting on July 28th meeting. The proclamation will also recognize the newly formed Friends of Georgetown Parks and Recreation. Garrett asked the Parks and Recreation Advisory Board to attend the meeting and accept the proclamation. Garrett stated the proclamation can be done yearly. 6.Discussion of Parks and Recreation Monthly Review for June Laemel asked that a Parks and Recreation staff member be introduced at each Parks Board meeting. Garrett will have a staff member present at the September meeting. 7.Approve minutes from June 17th meeting Shane Morris made a motion to approve the minutes and the motion was seconded by Jean Houck and it was approved by unanimous vote. 8.Future agenda items 9.Adjourn Daniel Dance made a motion to adjourn the meeting. The meeting adjourned at 7:51 pm. _____________________________________________ _________________________________________________ Kent Buikema, Chair Parks and Recreation Board Shane Morris, Secretary Parks and Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, June 17, 2010 The Parks and Recreation Board will meet on Thursday, June 17, 2010 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Daniel Dance, Jean Houck, Kent Buikema, Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll Call 3.Discussion and possible action on Parks and Recreation Advisory Board recognition of members 4.Update from Friends of Georgetown Parks and Recreation Subcommittee 5.Discussion and possible action to appoint a Park and Recreation Board member to the Friends of Georgetown Parks and Recreation as board liaison 6.Update on Art and Culture Board 3M Grant Application for Art in the park 7.Update on April 27th Council Workshop 8.Discussion of Parks and Recreation Monthly Review for April and May 9.Approve minutes from April 8th meeting 10.Future agenda items 11.Adjourn Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, June 10, 2010 The Parks and Recreation Board will meet on Thursday, June 10, 2010 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Daniel Dance, Jean Houck, Kent Buikema, Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM This meeting has been postponed until Thursday, June 17, 2010 at 7 PM in the Parks and Recreation Administration Building Conference Room. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, May 13, 2010 The Parks and Recreation Board will meet on Thursday, May 13, 2010 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Daniel Dance, Jean Houck, Kent Buikema, Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM THIS MEETING HAS BEEN CANCELLED! 1.Call to order 2.Roll Call 3.Discussion and possible action on Parks and Recreation Advisory Board recognition of members 4.Update from Friends of Georgetown Parks and Recreation Subcommittee 5.Update on April 27th Council Workshop 6.Discussion of Parks and Recreation Monthly Review 7.Approve minutes from April 8th meeting 8.Future agenda items 9.Adjourn Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Notice of Meeting of the Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee City of Georgetown, Texas Monday,,,, May 3, 2010 The Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee will meet on Monday, May 3, 2010 at 07:30 PM in the Parks and Recreation Administration Community Room, located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee Members: Jean Houck, Robert Laemel, Simone Pollard Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee meets the first Monday of the month at 07:30 PM unless otherwise specified. Call to Order at 07:30 PM 1.Call to order 2.Roll call 3.Welcome and introductions 4.Approve minutes of April 5th and April 19th meeting 5.Red Poppy Festival report 6.Election of officers 7.Appointment of directors 8.Discussion of non profit status 9.Discussion of logo 10.Discussion on membership including individual, family, corporate and lifetime 11.Future Agenda Items 12.Good and welfare 13.Adjourn Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Notice of Meeting of the Parks and Recreation Board Friends of Georgetown Parks and Recreation City of Georgetown, Texas Monday,,,, April 19, 2010 The Parks and Recreation Board Friends of Georgetown Parks and Recreation will meet on Monday, April 19, 2010 at 07:30 PM in the Parks and Recreation Administration Community Room, located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Friends of Georgetown Parks and Recreation Members: Jean Houck, Robert Laemel, Simone Pollard Parks and Recreation Board Friends of Georgetown Parks and Recreation meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:30 PM 1. Call to order 2. Roll call 3. Work session for Red Poppy Booth 4. Adjourn Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, April 8, 2010 The Parks and Recreation Board will meet on Thursday, April 8, 2010 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Simone Pollard, Shane Morris, Robert Laemel, Kent Buikema, Jean Houck, Bill Mateja Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll call 3.Discussion and possible action on Parks and Recreation Advisory Board recognition of members 4.Update from Friends of Georgetown Parks and Recreation Subcommittee 5.Update on March 23rd Council Workshop 6.Discussion on April 27th Council workshop 7.Discussion of Parks and Recreation Monthly Review 8.Approve minutes from March 11, 2010 meeting 9.Future agenda items 10.Adjourn Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, April 8, 2010 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , April 8, 2010. Members Present: Bill Mateja, Bob Mathis, Jean Houck, Kent Buikema , Robert Laemel, Shane Morris, Simone Pollard Members Absent: Staff Present: Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to order The meeting was called to order by Kent Buikema at 7:00 pm. 2.Roll Call Kent Buikema, Bill Mateja, Jean Houck, Daniel Dance, Bob Laemel, Shane Morris, Simone Pollard 3.Discussion and possible action on Parks and Recreation Advisory Board recognition of members Laemel stated he was disappointed that the board did not recognize the outgoing board members. Laemel suggested having an ongoing plaque placed in the Administration Building or the Recreation Center showing the names of the members and the dates they served. Dance suggested planting a tree in honor of that person. Garrett stated we do have a memorial tree program and that was very costly to have a plaque with the tree for each member. Garrett asked what year we would want to start. Houck stated the City of Georgetown, in the past, hosted a dinner for the board members. Kent Buikema appointed Bob Laemel, Jean Houck, and Shane Morris to start a subcommittee to research recognition of outgoing board members. 4.Update from Friends of Georgetown Parks and Recreation Subcommittee Laemel stated the committee now has 6 directors that have volunteered to start the process of forming the nonprofit group. The subcommittee will have a booth at the Red Poppy Festival, April 24th and 25th, to distribute information about Friends of Georgetown Parks and Recreation. This will allow people to find out about the group and show volunteer opportunities they might be interested in. Garrett stated this is an opportunity to get a volunteer base and start fundraising for the group. Houck added they will be invited to the May 3rd meeting to kick off the membership. Dance will have a graphic designer to design a logo. The subcommittee will meet again on April 19th to organize the Red Poppy Festival booth. 5.Update on March 23rd Council Workshop Garrett thanked the board members that attended the workshop. Garrett stated the City Council was receptive to the presentation. Garrett stated the council did not make a decision or give direction. Garrett stated this is part of a bigger capital improvement project, CIP, that will go the council in June. Garrett stated the next step would be to put a resolution on the agenda to go for a grant where Council would have to make a decision to approve the resolution. Staff brings the resolution forward and the grant would be through Texas Parks and Wildlife Laemel stated he felt the budget process needs to get to the boards one to two months prior to the Finance department coming to talk to the board. Laemel also asked if City Council makes the decision on the budget. Garrett verified that City Council does make the decision. Laemel asked why the City Council members do not have community meetings prior to the budget process to get community input for the budget. Laemel stated as a resident of Georgetown they are making a decision for him. Garrett stated when Mary Ellen Kersch was mayor she felt it was important to hold town hall meetings and they were done 2 – 3 times a year but attendance was low. Laemel feels the community should be involved with the budget process. 6.Discussion on April 27th Council Workshop Garrett stated staff will go back to Council to give them an update on operations and issues in the budget. Garrett stated it will show that the recreation center needs an additional employee to deal with the increased cash handling volume. It will show that the memberships and revenues have increased and that our fees are in line with other city recreation centers. Buikema stated this might be an opportunity to ask council if there is any consideration to have a town hall meeting on the budget. Garrett stated she will put that in the presentation and have the board members present at the meeting. 7.Discussion of Parks and Recreation Monthly Review Buikema asked about the forestry section and new site plans. Garrett stated the urban forester will be at the May meeting to discuss the forestry review. Buikema talked about the meeting with the England soccer team from Knowsley, Enlgand. Their Mayor and Council members were hosted by Georgetown city staff. Garrett stated they come over to play in the Dallas cup and they arrive a week early to get acclimated to the climate. 8.Approve minutes from March 11, 2010 meeting Jean Houck made a motion to approve the minutes and the motion was seconded by Bob Laemel and passed by unanimous vote. 9.Future agenda items 10.Adjourn Simone Pollard made a motion to adjourn. The meeting adjourned at 7:52 pm. _____________________________________________ _________________________________________________ Kent Buikema, Chair Parks and Recreation Board Shane Morris , Secretary Parks and Recreation Board Notice of Meeting of the Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee City of Georgetown, Texas Monday,,,, April 5, 2010 The Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee will meet on Monday, April 5, 2010 at 07:30 PM in the Parks and Recreation Administration Community Room, located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee Members: Jean Houck, Robert Laemel, Simone Pollard Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:30 PM 1.Call to order 2.Roll call 3.Approve minutes from February 1, 2010 meeting and March 1, 2010 meeting 4.Introduction of Special Events/Marketing Coordinator – Erin Ruyle 5.Discussion and review of March 1st meeting 6.Discussion of Logo 7.Discussion of Domain Name 8.Discussion of Nonprofit procedure 9.Discussion of Recruitment of officers and directors 10.Discussion on Establishing a Mission Statement 11.Discussion on Establishing Bylaws 12.Discussion on Membership 13.Future Agenda Items 14.Good and Welfare 15.Adjourn Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Tuesday,,,, March 23, 2010 The Parks and Recreation Board will meet on Tuesday, March 23, 2010 at 04:00 PM in the Council Chambers and Court Building, located at 101 E. 7th St., Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Daniel Dance, Jean Houck, Kent Buikema, Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 04:00 PM Presentation of Parks and Recreation Capital Improvement Plan Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, March 11, 2010 The Parks and Recreation Board will meet on Thursday, March 11, 2010 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Daniel Dance, Jean Houck, Kent Buikema, Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll call 3.Introduction of new Parks and Recreation Advisory Board member 4.Election of vice chair and secretary for Park and Recreation Advisory Board 5.Discuss the 2010/2011 budget process - Micki Rundell, Laurie Brewer or Lorie Lankford 6.Discussion and possible action on CIP workshop to City Council 7.Update from Friends of Georgetown Parks and Recreation Subcommittee 8.Discussion of Parks and Recreation Monthly Review 9.Approve minutes from February 11, 2010 meeting 10.Future agenda items 11.Adjourn Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, March 11, 2010 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , March 11, 2010. Members Present: Bill Mateja, Daniel Dance, Jean Houck, Kent Buikema, Robert Laemel, Shane Morris, Simone Pollard Members Absent: Staff Present: Randy Morrow, Kimberly Garrett, Micki Rundell, Jill Kellum Minutes Regular Meeting 1.Call to order The meeting was called to order by Kent Buikema at 7:00 pm. 2.Roll call 3.Introduction of new Parks and Recreation Advisory Board member Buikema introduced Daniel Dance as the new Parks and Recreation Advisory Board member. 4.Election of vice chair and secretary for Park and Recreation Advisory Board Bill Mateja nominated Bob Laemel as the Vice Chair of the Parks and Recreation Advisory Board and Jean Houck seconded the nomination. Simone Pollard nominated Shane Morris as the Secretary of the Parks and Recreation Advisory Board and Jean Houck seconded the motion that Shane Morris continue as Secretary of the Parks and Recreation Board. 5.Discuss the 2010/2011 budget process - Micki Rundell, Laurie Brewer or Lorie Lankford Micki Rundell explained the budget process. Rundell explained staff is trying to interact more with the council. Rundell explained how the Parks and Recreation Department (PARD) staff will present information to the council workshop on March 23 rd on Parks CIP, the major capital improvements we see for the parks. Then on April 27 th PARD staff will go before the council and talk about the operations of the parks and their staffing requirements. Rundell stated the budget will be presented to council in July and the ordinance on the budget will be approved by council in August. Rundell stated the budget input the Parks and Recreation Advisory Board submitted will be presented to council. Rundell encourages the Parks and Recreation Advisory Board to attend the March 23 rd meeting to show support of the budget input. Mateja asked about the question on the survey about Lake Georgetown and why it was removed from the survey. Rundell stated that it was taken off the survey by a councilmember at the GAF committee meeting. Rundell stated on the survey one of the top reasons that people like living in Georgetown are the recreational opportunities. Rundell stated we need to address the administrative personnel and staffing issues. Rundell stated the Lake Georgetown issue needs to be brought before the voters because it is going to be very costly and she would not attempt to do it without taking it to the voters. Rundell stated the special needs requirement for our community need to be addressed. Pollard asked if the PARD is making money and if the revenue is going into the general fund how are the funds appropriated. Rundell explained that the PARD is an amenity paid for by the tax payers. The recreation center brings in money which helps and none of the money that is generated in the parks and recreation department goes anywhere else but to parks and recreation. Garrett stated the recreation programming portion is self supported , but the parks portion is not. Rundell states it is a quality of life issue. 6.Discussion and possible action on CIP workshop to City Council Garrett presented information on the CIP presentation that will presented at the council workshop on March 23rd. Garrett explained this was their chance to tell the council they wanted to issue the bonds. She stated that in the past all CIP projects were lumped together and this is the first time council is looking at the projects by departments. Garrett stated the CIP budget is separate from the general fund and the CIP projects are paid for mainly by bonds, either citizen approved bonds or certificate of obligation bonds. She explained CIP projects in the past were the dog park, the skate park, cemetery improvements and trails. Garrett stated Rundell advised that PARD should remind staff that PARD did a citizen’s survey and the citizen’s thought PARD was doing a good job and that the citizen’s did approve a bond and they are very supportive of parks and recreation and we do have a master plan. Garrett explained that the master plan was broken down into four categories and each category has issues identified that related to the bond. Some of the projects to present were things such as acquisition for land for a northwest sports complex and community park, acquiring undeveloped river corridor along the south San Gabriel River towards Garey Park, an amphitheater, trails and water spray parks which were approved in the bond. Garrett would like to highlight the master plan at first and tell them everything the citizen’s approved and the priorities of the master plan and show them a 5 year CIP plan and how the money could be broken down. Garrett stated that council is interested in how much staff wants to spend this year. Garrett stated this is the best estimate of how much things will cost and it is also based on the funding that is allocated. Buikema encouraged all the Parks and Recreation Board members to attend the March 23 rd council meeting and speak to the council that the board has supported the master plan and the bond through the process and support the CIP and would like to see it move forward. Morrow stated that staff is not looking for the entire 35 million bond but just enough to get things going. Laemel made a motion to support the Parks CIP 5 year plan as presented to the board and Pollard seconded the motion. It passed by unanimous vote. 7.Update from Friends of Georgetown Parks and Recreation Subcommittee Laemel reported there is now a domain name for the Friends of Georgetown Parks and Recreation which is www.gtparkpals.org. Laemel gave an overview of the last subcommittee meeting which was held March 1, 2010. He stated there were individuals from aquatics, past Parks and Recreation Advisory board members , staff from Southwestern University , Master Gardener , and the rowing club present. Laemel stated he presented the information to get the community to take over the meetings and get the Friends of Georgetown Parks and Recreation started. 8.Discussion of Parks and Recreation Monthly Review Mateja asked about the drainage issue at the Bark Park. Morrow stated he will look into this issue. Laemel asked about the gift cards and Garrett explained they work just like any gift card and they will be available the end of March. 9.Approve minutes from February 11, 2010 meeting Morris made a motion to approve the minutes it was seconded by Pollard and the motion passed by unanimous vote. 10.Future agenda items Board recognition 11.Adjourn Laemel made a motion to adjourn the meeting. The meeting adjourned at 8:13 pm. _________________________________________ ___________________________________________ Kent Buikema, Chair Parks and Recreation Board Shane Morris , Secretary Parks and Recreation Board Notice of Meeting of the Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee City of Georgetown, Texas Monday,,,, March 1, 2010 The Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee will meet on Monday, March 1, 2010 at 07:30 PM in the Parks and Recreation Administration Community Room, located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee Members: Bob Mathis, Jean Houck, Robert Laemel, Simone Pollard Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee meets the first Monday of the month at 07:30 PM unless otherwise specified. Call to Order at 07:30 PM 1. Introduction of Parks and Recreation Board Subcommittee 2. Discussion of how and why the Friends of Georgetown Parks and Recreation is being formed 3. Introduction of stakeholders and guests 4. Discussion of how the Friends of Georgetown Parks and Recreation can assist in supporting the Georgetown community Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, February 11, 2010 The Parks and Recreation Board will meet on Thursday, February 11, 2010 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Bob Mathis, Jean Houck, Kent Buikema , Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Call to order1. Roll call 2. Discuss the 2010/2011 budget process - Micki Rundell, Laurie Brewer or Lorie 3. Lankford Update on Sculptures in the park project - Lashley4. Update from Friends of Georgetown Parks and Recreation Subcommittee5. Discussion of Parks and Recreation Monthly Review6. Appreciation to outgoing board members7. Approve minutes from January 14, 2010 meeting8. Future agenda items9. Adjourn 10. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, February 11, 2010 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , February 11, 2010 . Members Present: Bill Mateja, Bob Mathis, Kent Buikema , Robert Laemel, Shane Morris, Simone Pollard Members Absent: Jean Houck, Jean Houck Staff Present: Randy Morrow, Kimberly Garrett, Eric Lashley, Jill Kellum Minutes Regular Meeting 1.Call to order Kent Buikema called the meeting to order at 7:00 pm. 2.Roll call: 3.Discuss the 2010/2011 budget process - Micki Rundell, Laurie Brewer or Lorie Lankford Finance has rescheduled this item for next month. Buikema opened discussion to the board members for budget input from the worksheet that Finance dispersed. a.What are your board’s top goals for the next 3 – 5 years? Buikema stated he would like to see implementation of the park’s master plan and bring about a discussion on Lake Georgetown. Mateja added he would like to properly manage and staff anticipated inventory coming. He explained inventory such as Lake Georgetown, additional parks and personnel. Morris stated he would like to also see implementation of the parks’ master plan. Laemel stated that Finance should start this process 2 months earlier by dispersing the Budget Input worksheet to the boards so the boards can discuss with staff what their goals are. Laemel stated he would like to see some available transportation for the Parks and Recreation Department and lighting for the tennis courts at the Tennis Center. He stated the lighting at the Tennis Center is beyond repair and needs a total overhaul. Buikema asked staff what they would like to see supported by the board. Morrow stated that the bond passed for the master plan and he would like to see this start. Garrett stated in terms of operations, they need to look at getting an administrative position to manage the cash deposits and provide administrative support to the Administration office, Tennis Center and Recreation Center. Garrett also stated that the inclusion needs must be addressed. This would address the special needs in the community. Garrett stated we do not have anyone on staff that specialized in Therapeutic Recreation. Laemel asked if Georgetown Independent School District (GISD) had an adaptive learning teacher. Garrett stated they do but they do not want to administer a camp. Garrett stated the Georgetown Alliance is doing fundraising and trying to get a camp started but they are not trained in hosting a camp. Garrett stated the Georgetown Alliance contracted with staff at GISD, the adaptive PE teachers, but their rates are approximately $40.00 an hour for the camp. It was costing $400.00 a week for half a day camp. They were looking at Parks and Recreation’s camp that is charging $130.00 a week for a full day and how they can get it more reasonable. Garrett stated the Georgetown Alliance is in the fundraising mode and they would like for Parks and Recreation to possibly manage the camp and contract out with the PE instructors. Garrett stated that council would have to subsidize the funding for that program. Garrett stated that staff will bring this forward to the council stating the need and the mandate of adaptive PE. Garrett stated that it is an inclusion and we can not say we do not offer programs for them. Garrett stated since we are close to 50,000 in population we are starting to get the requests for this programming. Garrett stated this is an operational item that the current staff can not handle now. It would require a position that was certified in therapeutic recreation. Buikema asked if the laws require parks and recreation to offer this. Garrett stated it is required and the programs offered depend on the demand. Garrett stated that the City of Round Rock offers a camp for children with disabilities at their recreation center. The City of Austin has a recreation center that is dedicated to children with disabilities. Buikema states that this is something that should be in the budget as it is a major budget requirement. Garrett stated that a small step would be to offer a camp and the ratio of child to counselor would be 2:1 where as the camp we offer the ratio is 10:1. The counselors we hire are college age that make $7 - $9 an hour. The counselors to work the camps with children with disabilities would want $25 - $30 an hour. Laemel asked if UT had a therapeutic recreation major were they might have student teachers for internships. Garrett stated that Texas State in San Marcos has a program. Morrow added that if you charge the children with disabilities $400 a week for camp you have to charge everyone $400 a week for camp. Garrett stated you can have a special camp but inclusion means they want to be included with everyone else, but in some circumstances you have to separate them because of safety for the children. They want to canoe and be on the challenge course and do what the other children are doing which requires a lot more attention. Laemel asked if there were grants available. Garrett stated they were told at the Inclusion Conference there were grants available for programming and staff. The council workshop in March will be on CIP projects which will fall in line with the master plan. The end of April they will give council an update on operations and will address what we are doing and what we need. The council workshop will be 3/23 and 4/27 at 4:00 pm. b. What are your issues/concerns for the upcoming budget cycle? Morris’ concern is that the money that the citizens voted for in the bond will not be used to better the park system in a timely manner. Laemel stated staffing is a concern. Laemel asked about the budget and if council requires parks and recreation to collect half of the budget back. Garrett stated that staff’s goal is to get back half. Garrett stated the Parks and Recreation provides recreation and quality of life for the whole community. We have 43% of children in Georgetown on free and reduced lunch and the income is not real high in Georgetown. There must be places for people to exercise and play as obesity is at an all time high and stress is high. Garrett stated that council has not given direction on the budget and what must be brought in. The entire recreation center programs cover theirs costs. Some of the other programs, such as softball, subsidize other programs, such as the cost of running the pools as softball brings in a lot of revenue. On the operation side there are a lot of expenses. c.Do you feel you are providing adequate service to the citizens? Why or why not? Buikema stated he feels staff is providing what people want from the Parks and Recreation Department. Laemel also added that we need staffing to do the special needs programs and unified sports as it is only provided on a limited basis. d.What resources are critical for the upcoming year? Garrett stated the need for staffing. The need for administrative personnel in the department. The quality of customer service goes down when front line staff has to do administrative duties. e.Are there any services that we feel we could adjust to help fund critical resources? Levy some of the parks bond. 4.Update on Sculptures in the park project – Lashley Lashley presented information on the sculptures that will be placed in San Gabriel Park on March 8th. Lashley thanked Eric Nuner with the parks department helping with this project. Lashley showed which sculptures would be placed in the park and most of the sculptures are coming from Marble Falls. Pollard asked about vandalism. Lashley stated they are insured for up to $5,000.00. He stated the sculptures are for sell. Lashley stated the parks department is helping to get the platforms ready and there will be 12 sculptures. Lashley would like to do a ribbon cutting in April to promote this project. He would like to see this done year after year as a feature of the park. The other goal is to have this as a larger collection with Marble Falls, LBJ Wildflower Center and a couple of other places to do a sculpture tour. Lashley will work with CVB to do a brochure which will include the artists, costs and a map of where the sculptures are located. Laemel asked about funding and doing a piece in front of the Recreation Center. Lashley stated the Arts and Culture Board is unfunded and so they have asked artists to lend their work. Lashley asked that the Parks Board support this project and bring to council to help fund the Arts and Culture Board. 5.Update from Friends of Georgetown Parks and Recreation Subcommittee Laemel stated they have had 3 meetings. The committee is working on a membership application with the different levels of membership. David Houck is working on the website. The mission statement and the bylaws have been developed and are in draft form. The major discussion was on the next meeting which will be Monday, March 1st at 7:30 pm at the Community Room in the Parks and Recreation Administration Building. Stakeholders from the community will be invited to the meeting. Examples of stakeholders include baseball and soccer groups, past parks board members, Georgetown Independent School District, Southwestern University, etc. The people that attend the meeting will in essence be the start of the Friends of Georgetown Parks and Recreation. The meeting will be an informal presentation to see what we can offer the community and how we think we can help you and what they can offer us. The concept of the Friends of Georgetown Parks and Recreation wants to be a valuable asset for parks and recreation in the City of Georgetown. Mathis added that the primary focus is reaching out to those who can not take advantage of what we have to offer now. Laemel stated the committee is looking for professionals such as an attorney and CPA to help with the costs of setting up the nonprofit. 6.Discussion of Parks and Recreation Monthly Review There was general discussion of the review. 7.Appreciation to outgoing board members Buikema thanked Bob Mathis for his time served on the Parks and Recreation Advisory Board. 8.Approve minutes from January 14, 2010 meeting Mathis made a motion to approve the minutes it was seconded by Pollard and the motion passed by unanimous vote. 9.Future agenda items 10.Adjourn Laemel made a motion to adjourn the meeting. _________________________________________ ___________________________________________ Kent Buikema, Chair Parks and Recreation Board Shane Morris, Secretary Parks and Recreation Board Notice of Meeting of the Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee City of Georgetown, Texas Monday,,,, February 1, 2010 The Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee will meet on Monday, February 1, 2010 at 07:30 PM in the Georgetown Recreation Center, located at 1003 North Austin Avenue, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee Members: Bob Mathis, Jean Houck, Robert Laemel, Simone Pollard Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee meets the first Monday of the month at 07:30 PM unless otherwise specified. Call to Order at 07:30 PM Call to order1. Roll Call 2. Approve minutes from January 4, 2010 meeting3. Review Membership Application4. Discussion on Website development5. Review Presentation for March meeting6. Discussion on establishing a mission statement7. Discussion on establishing by laws8. Discussion on membership9. Discussion on board of directors and their role10. Discussion of subcommittees for membership application and fundraisers11. Discussion of grants and scholarships12. Future agenda items13. Good and welfare14. Adjourn15. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, January 14, 2010 The Parks and Recreation Board will meet on Thursday, January 14, 2010 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Bob Mathis, Jean Houck, Kent Buikema , Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Call to order1. Roll call2. Approve minutes from November 12, 2009 meeting3. Discussion on how the non profit, Friends of the Library, operates – Lashley4. Update from Friends of Georgetown Parks and Recreation Subcommittee5. Update on Lake Georgetown project6. Discussion of Parks and Recreation Monthly Review7. Future agenda items8. Adjourn 9. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, January 14, 2010 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , January 14, 2010. Members Present: Bob Mathis, Jean Houck, Kent Buikema , Robert Laemel, Shane Morris, Simone Pollard Members Absent: Bill Mateja Staff Present: Randy Morrow, Kimberly Garrett, Eric Lashley, Jill Kellum Minutes Regular Meeting 1. Call to order The meeting was called to order by Kent Buikema at 7:10 pm. 2. Roll call 3. Approve minutes from November 12, 2009 meeting Laemel made a motion to approve the minutes and the motion was seconded by Houck and passed by unanimous vote. 4. Discussion on how the non profit, Friends of the Library, operates – Lashley Lashley explained the Library has two nonprofits that raise funds for the Library, one is Friends of the Georgetown Public Library and the second is the Georgetown Library Foundation. These two organizations are discussing merging into one nonprofit. The mission of the Friends is to promote the public use and community support of the library, foster appreciation of its value as a cultural and educational asset to the community and encourage the extension and improvement of its services. The Foundation has a very similar mission. The difference between the groups is the Friends are a membership based organization. The Foundation is a board that elect themselves and asks people in the community to serve on the board but they do not have a membership. In the past the Foundation was to raise larger amounts of money and do grants and the Friends is a more volunteer organization that would do the bake sales and the book sales and volunteer at the library themselves. The Friends main activity now is running the Second Hand Prose which is a used book store which is on the second floor of the library, they provide volunteers to the library and arrange the Hill Country authors series , which is a quarterly event held at the library. They meet with the City officials to promote the library’s agenda. The Friends are donating approximately $10,000.00 per quarter to the library or $40,000.00 a year to the library. The Library Foundation raised over $300,000.00 during the building of the new library to offset some of the cost of the furniture. The Friends has over 400 members and that does include individuals plus families. They do not have a corporate membership at this time; this is something they are working on to get businesses to join. If they merge with the Foundation they will take on other fundraising activities they have never done before, such as a mailer to solicit donations. The Friends are considering purchasing a book mobile for the library. The Friends organization has 4 officers and the bylaws have 3 to 7 directors that are elected by the members at an annual meeting. The board has a monthly meeting and the Library Director acts as an ex -officio member of the board. Each board member is assigned as a committee chair and they report to each board meeting. It makes the board a more active part in the meetings. The committees they have are membership, fundraising, publicity, the Second Hand Prose bookstore, Children of programming, hospitality and volunteering. The Friends have an operating agreement with the Library. It gives a guideline how the relationship between the nonprofit and the Library works. Lashley stated that the Friends of the Library and Foundation can not be on the Library Advisory Board. A positive aspect of the Friends is that they are membership based and they have a group of people to serve on the Board of the Friends . Garrett stated that the nonprofits can be advocates of a group that the City Boards and Commissions and staff can not. Lashely stated the Friends have their own website with a link from the Library website. Lashley explained that the Friends make about $45,000.00 a year off of book sales and their membership dues bring in about $4,000.00 a year and they make about $5,000.00 off the author’s series. Lashley explained the 501c3 and how the Friends spend their funds and how the Foundation does invest some of their money. 5. Update from Friends of Georgetown Parks and Recreation Subcommittee Laemel thanked Lashley for attending both meetings. Garrett has volunteered to be the exofficio member of the board. The subcommittee will meet the first Monday of each month at the Recreation Center at 7:30pm. Laemel stated they are in the process of establishing a mission statement, bylaws, and roles of the board of the directors. In the February meeting they will be voting on a membership application with a logo. The subcommittee discussed applying for grants. Laemel stated the subcommittee asked everyone to bring a friend to the January meeting and stated that worked out well. Laemel stated after the next meeting they want to bring the stakeholders, such as the soccer groups, bicycle groups, schools, etc., in to see the needs and desires of them and branch out. Houck added that the subcommittee is only setting the groundwork as the subcommittee of the Parks and Recreation Advisory Board can not be on the board of the Friends of Georgetown Parks and Recreation. Other people would have to vote on bylaws and go forward as the Friends of Georgetown Parks and Recreation. 6. Update on Lake Georgetown project Garrett stated there has not been new information since November. The consultant is working on a draft for the quality of life citizen survey. Garrett stated the draft goes to City Council in January for review. Garrett stated that staff submitted a question to ask the citizens if they would like to see the City of Georgetown take over the operations of Lake Georgetown. It is a phone survey and they will also do an online survey. There is not a mail survey. Buikema stated there was excitement about the concept but that was diffused by the contract that states the money collected would have to go back into Lake Georgetown and not into the city. Garrett stated the next step would be to meet with the United States Army Corps of Engineers. 7. Discussion of Parks and Recreation Monthly Review Laemel asked what the percent differential between a resident and nonresident as far as memberships. Garrett stated that 25% of our members are nonresidents. Laemel asked how differential for the nonresident fees are established. Mathis asked if residents are paying more than the equivalent of the difference in their taxes. Morrow added there are a lot of people that live in the city limits that do not pay taxes, such a people that live in apartments. Laemel asked if any other programming was increased. Garrett stated that camp fees are going up $10.00 a week. Buikema asked who received the monthly review. Garrett stated every month it goes to the Finance Director and the City Manager and also goes to the department heads in our division. Buikema stated that somehow it should get to the council members. 8. Future agenda items 9. Adjourn Houck made a motion to adjourn. The meeting adjourned at 8:12 pm. Approved: Attest: _____________________________________ _______________________________________ Kent Buikema, Chair Parks and Recreation Board Shane Morris, Secretary Parks and Recreation Board Notice of Meeting of the Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee City of Georgetown, Texas Monday,,,, January 4, 2010 The Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee will meet on Monday, January 4, 2010 at 07:30 PM in the Georgetown Recreation Center, located at 1003 North Austin Avenue, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee Members: Bob Mathis, Jean Houck, Robert Laemel, Simone Pollard Parks and Recreation Board Friends of Georgetown Parks and Recreation Sub-Committee meets the second Monday of the month at 07:30 PM unless otherwise specified. Call to Order at 07:30 PM Call to Order 1. Roll Call2. Approve minutes from December 7, 2009 meeting3. Discussion and possible action on establishing a mission statement4. Discussion and possible action on establishing by-laws5. Discussion on membership6. Discussion and possible action on board of directors and their roles7. Discussion of subcommittees for membership application and fundraisers8. Discussion of grants and scholarships9. Future agenda items10. Good and welfare11. Adjourn12. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary