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HomeMy WebLinkAboutPAREB_Agenda&Minutes_2012Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, December 6, 2012 The Parks and Recreation Board will meet on Thursday, December 6, 2012 at 06:00 PM in the Parks and Recreation Administration Building Conference Room, located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Keith Fruge, Robert Johnson, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 06:00 PM 1. Call to order 2. Roll Call 3. Executive Session Tex. Gov. Code Sec. 551.072 - Real Property Discussion and deliberation concerning the West Side Park. 4. Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, November 8, 2012 The Parks and Recreation Board will meet on Thursday, November 8, 2012 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Keith Fruge, Robert Johnson, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll Call 3.Discussion and possible action on Cemetery Project and Subcommittee 4.Discussion and possible action on appointing a member of the Parks and Recreation Board to serve on the review committee for the selection of Landscape Architects to enter into Master Service Agreements with the City 5.Discussion and possible action on approving the proposed Parks and Recreation Summer Camp Fee Schedule for 2013 6.Discussion and possible direction to staff on the “State of the Pool Report” 7.Update on Boards and Commission process for upcoming 2012/2013 year 8.Update from the Friends of Georgetown Parks and Recreation 9.Discussion for December 13, 2012 Parks and Recreation meeting 10.Approve minutes from the October 11, 2012 meeting 11.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, October 11, 2012 The Parks and Recreation Board will meet on Thursday, October 11, 2012 at 07:00 PM in the Parks and Recreation Administration Building Conference Room, located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Keith Fruge, Robert Johnson, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll Call 3.Executive Session Sec. 551.072: Deliberation Regarding Real Property A. Discussion and deliberation regarding the proposed purchase of real property, including a permanent easement and a partial lot, for the San Gabriel Trail Extension Project. 4.Action out of Executive Session 5.Consideration and possible action to approve the installation of a water quality pond in Rivery Park to serve the intended development of The Summit at Rivery Park. 6.Discussion and possible action on approving the proposed Parks and Recreation Facility Membership Fee Schedule for 2013 7.Presentation, discussion and possible direction to staff on the “State of the Pool Report” 8.Discussion and possible action on the cemetery proposal that was presented at the October 9, 2012, City Council Workshop 9.Update from the Friends of Georgetown Parks and Recreation 10.Approve minutes from the September 13, 2012 meeting 11.Future agenda items 12.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, October 11, 2012 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , October 11, 2012. Members Present: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Syed Warisi Members Absent: Keith Fruge, Robert Johnson Staff Present: Kimberly Garrett, Eric Nuner, Jill Kellum, Laurie Brewer Minutes Regular Meeting 1.Call to Order The meeting was called to order at 7:00 pm. 2.Roll Call John Hesser, Jean Houck, Syed Warisi, Katherine Kainer, Daniel Dance, Absent: Robert Johnson, Keith Fruge Eric Nuner, Kimberly Garrett, Jill Kellum, Laurie Brewer Meeting adjourned into Executive Session. 3.Executive Session Sec. 551.072: Deliberation Regarding Real Property A.Discussion and deliberation regarding the proposed purchase of real property, including a permanent easement and a partial lot, for the San Gabriel Trail Extension Project. 4.Action out of Executive Session Motion made by John Hesser, second by Katherine Kainer to authorize staff to negotiate a real estate sales contract to purchase real property, including a permanent easement and a partial lot, for the San Gabriel Trail Extension Project on terms discussed in Executive Session. Approved 5-0 5.Consideration and possible action to approve the installation of a water quality pond in Rivery Park to serve the intended development of The Summit at Rivery Park. Kimberly Garrett stated developers of The Summit at Rivery Park presented to the Parks and Recreation Board at both the July and August meetings regarding the installation of a water quality pond in Rivery Park. The primary purpose of this pond would be for water quality for the development in The Summit at Rivery Park.Staff discussed the project with Texas Parks and Wildlife and they see the proposed pond as something that blends into the park. Texas Parks and Wildlife said the City could go through their own process to ensure the public has time to comment. We are ready to move forward with the Parks and Recreation Board approval of the pond and recommendation and then it would go to a public hearing at City Council. The public hearing is scheduled for November 13, 2012. At this time, the public can comment on the project and City Council will have an item on their agenda to approve the installation of the pond. Texas Parks and Wildlife will require a revised site plan. The developer will provide a revised site plan that can be submitted to Texas Parks and Wildlife to be in compliance with the grant. Tim Bargainer presented information about the pond such as the trail extension up to the pond and the overlook, the disc golf, re-routing the maintenance road, and the wet pond planting plan. The pond itself will have a permanent pool elevation at about 701 elevation. When it drops below 700 the supplemental water will be fed into the pond. This phase also includes the additional regular 8 parking spaces and 2 additional handicap spaces. Motion made by Jean Houck, second by Daniel Dance to approve the installation of the water quality pond in Rivery Park. Approve 5-0 6.Discussion and possible action on approving the proposed Parks and Recreation Facility Membership Fee Schedule for 2013 Kimberly Garrett stated this past year that staff, the Parks and Recreation Board and City Council worked on and approved a Fee and Rate Policy. The first part of the fee and rate review involved the facility rental fees and the program fees which were approved and went into effect September 1 st with the Fall and Winter Brochure. The next phase involved reviewing and applying the new policy to the Facility Membership Rates. The proposed fees are consistent with the fee and rate policy. The policy specifies that a resident membership fees be 75% of a nonresident annual membership fee. This proposal reflects that difference. This proposal also provides a greater incentive for our target market of family, seniors and youth. Long term rate plans are incentivized over shorter term plans such as quarterly or monthly. Also included in this proposal are the definitions of the membership plans. The only changes are to clarify a family and change the senior couple to require both members to be over 55, not just one. Eric Nuner explained the proposed fee schedule and the calculations and/or discounts of the options. The proposed fees are scheduled to be effective in January 2013. John Hesser would like to see the membership numbers for each month to see the fluctuation in the memberships throughout the years . There was discussion on the definition for the Senior Couple being both over 55. There was discussion about nonresidents and how they should be the target market for revenue. There was also discussion on where we are with relation to capacity of the Recreation Center. Daniel Dance made a motion, second by Syed Warisi to approve the proposed Parks and Recreation Facility Membership Fee Schedule for 2013 as presented. Approved 5-0 7.Presentation, discussion and possible direction to staff on the “State of the Pool Report” Kimberly Garrett stated The State of the Pools Report is based on a request during the Capital Improvement Program discussion process to more closely examine the City’s swimming pools. The report includes information on attendance, revenues, expenses, maintenance and improvements needed. This report will be used to guide staff and the board on future capital improvements and the long term plan of the swimming pools . John Hesser asked if there is a priority list . Stephanie Darimont stated the Recreation Center indoor and the outdoor pool are the most important. The Village pool is the next most important pool. We utilize it year around because of the high school swim teams and Texas Gold swim team. It is not open to the public during the fall and spring season but the swim teams use it and pay for the heat there. It has brought in a lot more revenue over the last few years due to renting the facility to Texas Gold. Williams Drive pool would be next as it brings in a significant amount of revenue over the other pools. In the summer it is utilized from 5 am to 8:30 pm most days. River Ridge and Tennis Center would be the last on the list. River Ridge and Tennis Center have similar programs and very similar attendance numbers. River Ridge is in a much better condition overall then the Tennis Center. River Ridge is a great place for birthday parties after hours and is one of the only ones that can be open at night because it has underwater and overhead lighting. River Ridge and Tennis Center have an equal amount of swim lesson but all the programming is opposite so the lessons could easily be shifted from one pool . This is used as a backup if something is wrong with one of the pools. The Tennis Center pool looks great from the outside but there are a lot of hidden things that need to be worked on. The plaster was done a few years ago but under that it is crumbling. It was plastered over and they filled in the cracks. We are just patching until it comes to the end of its life . The filtration system is behind state code at the Tennis Center pool. There is a lot of work that needs to be at the Tennis Center pool. John Hesser asked at what point to we look at shutting it down . Stephanie Darimont explained that the pool at the Tennis Center is a huge outlet for the Tennis Center and the Tennis Camps. She stated she can move the programs but she cannot move the camp. The camp does not have a way to get to another facility. There was discussion on revenues and how the money is taken in at the outdoor pools. Stephanie Darimont explained the process and how other cities collect their admittance fees in the same manner we do. This item will be put on the November Parks and Recreation Board agenda. 8.Discussion and possible action on the cemetery proposal that was presented at the October 9, 2012, City Council Workshop On October 9, 2012, Kimberly Garrett and John Hesser, presented City Council the cemetery proposal that has been supported and approved through the Parks and Recreation Board. The presentation focused around the background and history of the cemetery, observations that have been made and a recommendation to explore the option of making the cemetery self-sustaining, possibly through a 501c3. Kimberly Garrett stated it was very well received. City Council liked the idea and directed them to form a sub-committee to explore the options. John Hesser would like to proceed with forming a subcommittee. He stated there would be several things to check into such as old records on the cemetery and look at Texas law and what they require and gather information on columbariums in relations to what they look like and how much revenue can be expected. John Hesser was looking for volunteers from the Parks and Recreation Board to be on the committee. Kimberly Garrett stated other people to consider being on the subcommittee are local funeral directors and community members that have families buried in the cemetery. Motion made by Jean Houck, second by Syed Warisi to proceed with forming a subcommittee to examine the cemetery to be finalized at the November meeting. Approved 5-0 9.Update from the Friends of Georgetown Parks and Recreation ·The Friends of Georgetown Parks and Recreation had their annual meeting and their board of directors and executive committee was elected. ·They will be receiving 2 grants; $500.00 from the Junior Forum and $500.00 from the Community Heath Foundation. ·They are looking at an Exercise is Medicine class and are looking for someone to write a grant for it. The Friends of Georgetown Parks and Recreation don’t feel their mission is to actual start a class; their mission is to make it accessible so they could subsidize people that couldn’t afford it. ·In January, they are setting up a Biggest Loser family program. They are contacting the schools and Weight Watchers looking for people who would be committed to the program. ·The Friends of Georgetown Parks and Recreation received new shirts from Georgetown Shirt Company. 10.Approve minutes from the September 13, 2012 meeting Motion made by Jean Houck, second by Syed Warisi to approve the September 13, 2012 meeting. Approved 5-0 11.Future agenda items 12.Adjourn Motion made by Katherine Kainer to adjourn. The meeting adjourned at 9:04 pm. _______________________________________________________________________ John Hesser , Chair Parks & Recreation BoardSyed Warisi, Secretary Parks/Recreation Board ____________________________________ Jill Kellum, Staff Liaison Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, September 13, 2012 The Parks and Recreation Board will meet on Thursday, September 13, 2012 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Keith Fruge, Robert Johnson, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll Call 3.Review and discussion of the revised City Council policy regarding Board and Commission Member attendance – Jill Kellum, Staff Liaison 4.Presentation and possible direction to staff on Georgetown Art Center and Park/Splash Pad 5.Discussion and possible action on a Recommendation to City Council regarding the Naming of a Facility or Trail after Randy Morrow 6.Discussion and possible action on the cemetery proposal that will be presented at the October 9, 2012, City Council Workshop 7.Discussion and direction to staff to investigate options to make Blue Hole Park a safer, more family friendly park 8.Update on the Hike/Bike Trail along Scenic Drive 9.Update on the implementation of the new Fee and Rate Policy for Parks and Recreation Programs 10.Update from the Friends of Georgetown Parks and Recreation 11.Approve minutes from the August 9th, 2012 meeting 12.Future agenda items 13.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, September 13, 2012 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , September 13, 2012. Members Present: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Keith Fruge, Robert Johnson, Syed Warisi Members Absent: Staff Present: Kimberly Garrett, Eric Nuner, Laurie Brewer, Jill Kellum Minutes Regular Meeting 1.Call to Order The meeting was called to order at 7:00 pm by John Hesser. 2.Roll Call 3.Review and discussion of the revised City Council policy regarding Board and Commission Member attendance – Jill Kellum, Staff Liaison Jill Kellum presented information from the Assistant City Secretary which stated ; On August 14 th , City Council approved a revised attendance policy for Board & Commission Members. This policy allows a Board Member two (2) excused absences for the Member’s personal medical care or required medical care of a Member’s immediate family member. These medical absences will not count against the 75% attendance requirement. We do not require a note from a medical professional. The Member’s word is sufficient. All board members were given a copy of the revised resolution. There was a question if military service is something that would be considered to be excused. Kimberly Garrett will ask if this will be considered in the future. 4.Presentation and possible direction to staff on Georgetown Art Center and Park/Splash Pad Laurie Brewer, Assistant City Manager, presented information on a proposed Georgetown Art Center and Park /Splash Pad. She stated there is ongoing talk with the Arts and Culture Board about doing an Arts Center. In October, Eric Lashley, Library Director and Arts and Culture Board liaison, suggested the idea of an Art Center in the Historic Fire House and doing a pilot program to see how it will work and then grow it. Laurie Brewer stated the remodel is not going to be as extensive and they are proposing to gutting the building and taking it back to some original features. Laurie Brewer stated this area is a park and it is designated the Memorial Fire Bell Commemorative Park but does not function as a park and were hoping to make some improvements to it. They got approval from City Council in May to start moving forward on this project and have been working on conceptual design work, getting bids and cost estimates. Laurie Brewer presented a conceptual plan of that area with a mister water feature to the Parks and Recreation Board. The conceptual drawing shows a bench area that could also be used as workable art and incorporates the Fire Bell. The City of Georgetown has been working with Georgetown Art Works , a 501c3, who has been contacted to run the facility. They would be responsible for presenting the art work to be displayed. There will also be a sidewalk widening project in front of the proposed Art Center facility and will extend further down the street. Laurie Brewer explained that this area is considered an urban park and the downtown parks are maintained by the Parks and Recreation Department. Laurie Brewer stated this project will cost between $90,000 – $100,000 and $28,000 of parkland dedication fees will be used to help fund this program. She also stated the art center can be rented for special events; it will have a small gift shop that will be run by volunteers and have public restrooms. Laurie Brewer stated this is the start to some momentum to some activity downtown. Fire Administration is moving out of the building October 1 and then interior remodeling will start. They are hoping for opening in January and planning for a grand opening in April. Laurie Brewer stated that City Council has stated they want to keep this building as a City building. 5.Discussion and possible action on a Recommendation to City Council regarding the Naming of a Facility or Trail after Randy Morrow Kimberly Garrett explained that Randy Morrow, who was the former Director of Community Services and Director of Parks and Recreation for the City of Georgetown, was with the City of Georgetown for 21 years and was very instrumental in getting the Parks and Recreation Department started. Randy Morrow was very instrumental in having the vision to build the hike and bike trail to Lake Georgetown. Staff’s recommendation would be to name the trail on the North San Gabriel River after Randy Morrow. There is another piece of trail on the South San Gabriel Trail named after a former Councilman, Winfred H. Bonner. The recommendation will then go to City Council for further action. Laurie Brewer stated there were some future facilities but felt the North San Gabriel River Trail would be appropriate for naming after Randy Morrow. Kimberly Garrett explained the history of the building of the trail and stated that Randy Morrow had a passion for the trail and feels this is appropriate. There was discussion about putting additional signage on the trail markers and also having a trail head with information about Randy Morrow , his vision for the design and building of the trail, and his achievement with the trail system. Motion made by Keith Fruge, second by Robert Johnson to recommend to City Council to name a portion of the hike and bike trail after Randy Morrow with appropriate signage as recommended in discussion. Approved 7-0 6.Discussion and possible action on the cemetery proposal that will be presented at the October 9, 2012, City Council Workshop John Hesser asked if the City should be in the cemetery business . He then stated we are, so we should have a vision for the cemetery so it is not quite so expensive. He stated when the cemetery sells out there will be no revenue coming in. Basically, all the operating expenses will then come out of the city budget. 2042 is the estimated date of when the cemetery will be sold out. He suggested that between now and 2042 we have an opportunity to take some kind of action that might help accumulate sufficient revenue by having an annuity set up so that it takes care of itself. He stated that in his research, a lot of communities’ have set up a 501c3 corporation which takes it out of the political arena and it can accept tax deductible donations which helps increase revenue. Kimberly Garrett stated we have maxed out our current location as there is no room for expansion. John Hesser states he has researched a columbarium . With a columbarium you get a lot more burials in a smaller space which reduces the expense and increases revenue because it maximizes the space. He suggests building a columbarium in the place where we have currently set aside land for urn burials. He stated they can be stacked and get a lot more in that space which means we could restructure the way we utilize the revenue that comes in so that we start building an annuity and at some point in time it will be self-sustaining. If you have an ongoing, viable organization you have a chance to get rid of it too, if it was functioning and not totally an expense, someone might be attracted to that as there are private funeral homes locally that do not have cemeteries. Kimberly Garrett stated that John Hesser has offered to make a presentation to City Council to bring this issue to their attention. Presenting it to City Council now will allow time to get numbers together and possibly adding it to the capital improvement list down the road. Robert Johnson stated that building the columbarium would allow a continued revenue stream. This issue will be presented to City Council on October 9 th . Motion made by Jean Houck, second by Katherine Kainer that the Parks and Recreation Board support the presentation to City Council on future examination of cemetery revenue as presented at the October 9, 2012 City Council meeting. Approved 7-0 7.Discussion and direction to staff to investigate options to make Blue Hole Park a safer, more family friendly park Kimberly Garrett explained that this summer there were several concerns over the activities that were happening at Blue Hole Park. Some of the concerns were alcohol and cliff jumping. This item will allow board members to discuss options that they may want to see implemented at Blue Hole Park. John Hesser states this is an unsupervised area and is unique and beautiful. There was a suggestion to find out the results of the police presence over the summer. There was some discussion on putting two park police officers in the budget dedicated to the Parks and Recreation Department. Kimberly Garrett stated there was a pilot program started in the City of Round Rock using police officers as park rangers. The program is working well and some of the ranger’s duties are locking gates and restrooms. The direction, from the board, was for staff to look into what a job description would look like, hours that would be required, and skill requirements to hire a Park and Recreation Department Police. The Parks and Recreation Board would like to see a request at mid-year asking for the Parks and Recreation Police program to be implemented by next spring. 8.Update on the Hike/Bike Trail along Scenic Drive Kimberly Garrett stated construction of the trail along Scenic Drive is going well. Most of the trail has been poured. Contractors are now working on the bridge abutments that need to be constructed for the bridge. The 120’ bridge is scheduled to arrive in early October. The trail from Blue Hole Park to University Ave along Scenic is in early design stage and the architects should have an update for the board in the next few months. 9.Update on the implementation of the new Fee and Rate Policy for Parks and Recreation Programs The new fees for Parks and Recreation Programs began on September 1st. Staff received several calls, mainly from non-residents regarding the changes. Supervisors are working with front line staff to make sure they have all the information to help the customer understand the fee changes. Robert Johnson stated the front desk staff at the Recreation Center is superb. 10.Update from the Friends of Georgetown Parks and Recreation ·Georgetown Swims starts on September 25 th and will be working with the Boys and Girls Club. ·FGPR are looking to start a new program either a Biggest Loser type program or a medical health weight program geared toward lower income families and they have one grant secured and they would like to get a pilot of that started in January. ·They are still subsidizing quarterly memberships to the Recreation Center. ·Jean Houck took a grant writing class . ·The Friends of Georgetown Parks and Recreation will hold their general meeting on September 24 th at the Parks and Recreation Community Room at 7:00 pm. They will give their yearly update, the budget information and everything they have accomplished . 11.Approve minutes from the August 9th, 2012 meeting Motion was made by Jean Houck, second by Keith Fruge to approve the minutes from the August 9 th , 2012 meeting. Approve 7 - 0 12.Future agenda items 13.Adjourn Motion was made by Jean Houck to adjourn the meeting. Meeting adjourned at 9:00 pm. _______________________________________________________________________ John Hesser , Chair Parks & Recreation BoardSyed Warisi, Secretary Parks/Recreation Board ____________________________________ Jill Kellum, Staff Liaison Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, August 9, 2012 The Parks and Recreation Board will meet on Thursday, August 9, 2012 at 05:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Keith Fruge, Robert Johnson, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 05:00 PM 1.Call to Order 2.Roll Call 3.Consideration and possible action regarding improvements to Rivery Park 4.Consideration and possible action on the parkland dedication for Creekside at Georgetown Village 5.Consideration and possible action to recommend approval of a Lease Amendment and Renewal with Georgetown Youth Baseball Association at the San Gabriel Youth Fields for the operation of a youth baseball program to benefit the City of Georgetown area -- Kimberly Garrett, Parks and Recreation Director 6.Presentation on Parks and Recreation Summer Intern Activities – Anthony Mead 7.Update from Friends of Georgetown Parks and Recreation (FGPR) 8.Approve minutes from the July 12, 2012 meeting 9.Future agenda items 10.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, August 9, 2012 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , August 9, 2012. Members Present: Jean Houck, John Hesser - Chair, Katherine Kainer, Syed Warisi Members Absent: Daniel Dance, Keith Fruge, Robert Johnson Staff Present: Kimberly Garrett, Eric Nuner, Jill Kellum, Laurie Brewer Minutes Regular Meeting 1.Call to Order The meeting was called to order at 7:00 pm. 2.Roll Call 3.Consideration and possible action regarding improvements to Rivery Park Kimberly Garrett introduced Tim Bargainer and Jeff Novak. Tim Bargainer presented a conceptual plan of the proposed improvements to Rivery Park. The proposed improvements in Phase 1 will include a wet pond with wetland planting, 2 new aeration fountains, 8 new parking spaces with 2 more additional handicap spaces, re-routing disc golf hole #17 over pond with new signage, proposed trail and boardwalk with shade structure and seating, and re-routing maintenance road access. Phase 2 will include a splash pad. Jeff Novak also included in the presentation an update on the TIRZ project plan timeline and the process of ranking the additional amenities based on available funds. Jeff Novak explained that the hotel will be finished approximately September of 2014. It will then be on the tax role January 2015 and January 2016 will be the first TIRZ reimbursement back to the city, for reimbursement on the conference center. Phase 1 would be completed within 2 years. Phase 2 will be completed in approximately 7 years. Motion made by Jean Houck, second by Syed Warisi to approve the draft as presented, including the wet pond, and direct staff to start with Texas Parks and Wildlife process. Approved 4-0 4.Consideration and possible action on the parkland dedication for Creekside at Georgetown Village - Jeff Guerrero and Laurie Lera Kimberly Garrett introduced Geoff Guerrero, Zoning and Construction Development Manager with Carlson, Brigance & Doering, Inc. and Laura Lera is with KB Homes. They are presenting their proposal of parkland at The Creekside at Georgetown Village. Kimberly Garrett explained the parkland dedication procedure. They are proposing to build 219 single family units. If they were dedicating only parkland, their requirement would be 4.38 acres. In lieu of the 4.38 acres, they are proposing a combination of land and development. The proposal includes a 1.01 acre park with improvements, such as a playground, landscaping, park benches, water fountains and sod to be irrigated, valued at $130,000. Staff is in support of this plan because it allows the park to be developed much quicker than the City of Georgetown could develop it based on available funds. There is additional green space in the development. Once the park is developed, it will then be turned over to the City for ownership and maintenance. The developer will work very closely with the City on the approved amenities. Motion made by Jean Houck, second by Katherine Kainer to accept the concept of the 1 acre park and amenities and landscaping with the amenities being approved by the parks and recreation department according to safety standards. Approved 4-0 5.Consideration and possible action to recommend approval of a Lease Amendment and Renewal with Georgetown Youth Baseball Association at the San Gabriel Youth Fields for the operation of a youth baseball program to benefit the City of Georgetown area -- Kimberly Garrett, Parks and Recreation Director The City of Georgetown entered into a formal lease agreement with the Georgetown Youth Baseball Association on September 1, 2011, to operate a youth baseball program at the San Gabriel Youth Fields. Prior to that date there was no formal lease agreement in place. The original lease was for a one year period renewable for up to an additional 4 – one year terms. After discussions with staff and Georgetown Youth Baseball Association representatives, it was determined that a longer lease would be more appropriate due to the commitment and capital investment by the Georgetown Youth Baseball Association. This renewal and lease agreement includes an amendment to lengthen the terms of the lease to five years beginning September 1, 2012 with an additional five year renewal on the same terms and conditions . Other items amended in the agreement include adding provisions for abiding by parking signs and traffic flow and allowing for concessions to be contracted out. These amendments would accurately reflect what is occurring right now. A youth baseball program like this takes many volunteers and hours of maintenance time. If the city were to run the program, it would take several staff and additional equipment to maintain the fields and prepare schedules during the spring and fall season. The lease agreement outlines maintenance, utilities, insurance and improvements by the Lessee. Motion made by Jean Houck, second by Syed Warisi to recommend approval of a Lease Amendment and Renewal with Georgetown Youth Baseball Association at the San Gabriel Youth Fields for the operation of a youth baseball program to benefit the City of Georgetown area. Approved 4-0 6.Presentation on Parks and Recreation Summer Intern Activities – Anthony Mead Anthony Mead presented his summer intern activities. 7.Update from Friends of Georgetown Parks and Recreation (FGPR) ·Annual meeting is scheduled for September 24 th at 7 pm at the Parks and Rec Administration office. ·Teenage children from the Boys and Girls Club participated in the learn-to-swim teenage pilot program at River Ridge pool through Georgetown Swims. The program was very successful. 8.Approve minutes from the July 12, 2012 meeting Motion made by Jean Houck, second by Syed Warisi to approve the minutes from the July 12, 2012 meeting. Approved 4-0 9.Future agenda items 10.Adjourn Motion made by Katherine Kainer to adjourn the meeting. ___________________________________ ______________________________________ John Hesser , Chair Syed Warisi, Secretary ___________________________________ Jill Kellum, Staff Liaison Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Monday,,,, July 16, 2012 The Parks and Recreation Board will meet on Monday, July 16, 2012 at 11:00 AM in the Rivery Park, located at 1448 Rivery Blvd, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Keith Fruge, Robert Johnson, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 11:00 AM 1. Call to order 2. Roll call 3. A possible quorum of the Parks Board may assemble at a site tour of Rivery Park to review the potential location of future drainage improvements. No action will be taken. 4. Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, July 12, 2012 The Parks and Recreation Board will meet on Thursday, July 12, 2012 at 07:00 PM in the Parks and Recreation Administration Building Conference Room, located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Keith Fruge, Robert Johnson, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll Call 3.Consideration and possible direction to staff regarding improvements to Rivery Park 4.Consideration and possible action to approve the declaration of the San Gabriel football field lighting as surplus and to be disposed of using online auctioneering services of Gaston and Sheehan Auctioneers, Inc. of Pflugerville, Texas 5.Update from Friends of Georgetown Parks and Recreation (FGPR) 6.Approve minutes from the June 14, 2012 meeting 7.Future agenda items 8.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, July 12, 2012 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , July 12, 2012. Members Present: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Robert Johnson, Syed Warisi Members Absent: Keith Fruge Staff Present: Laurie Brewer, Eric Nuner, Jill Kellum Minutes Regular Meeting 1.Call to Order The meeting was called to order by John Hesser at 7:00 pm. 2.Roll Call 3.Consideration and possible direction to staff regarding improvements to Rivery Park Laurie Brewer introduced Jeff Novak, Jim Cramer and Marlene McMichael . They presented plans for the convention center development and explained how the Rivery TIRZ (Tax Increment Reinvestment Zone) works. The parks and recreation board looked at various options of public improvements that can be built in Rivery Park. Jeff Novak presented information on the project and a timeline for progress of the project. Jeff Novak presented information about a wet pond on the property and requests permission from the board for the location of the wet pond. The suggested location of the wet pond would be in the area of the disc golf course and is proposed to be developed with a water feature . The pond would be 115’ X 115’ and 5’ at its deepest point. Jeff Novak will stake the wet pond proposed location and there will be a meeting on Monday, June 16th at 11:00 am with Kimberly Garrett and Laurie Brewer at the location. Additionally, there was some discussion about a splash pad, improvements to the disc golf area and additional parking to the Rivery Park. Funding for the projects will come from the Rivery Park TIRZ. Jeff Novak stated they are considering implementing an amphitheater at their site that would have public access. John Hesser opened the floor for discussion. Laurie Brewer explained the TIRZ and other processes that go into this development such as TPWD grant and TCEQ requirements . Motion was made by Daniel Dance, second by Robert Johnson for the Parks and Recreation Board to communicate to the Novak Brothers interest in their proposal for locating a water quality retention feature in the vicinity of Rivery Park and that they continue the discussion with the following items to discuss: 1)Present a full rendering of the site, which would include the access points to the park. 2)Continued discussion on parking. 3)Discussion on the size of the pond, water rolloff impact during storm events, contingencies and backup plans for drainage. 4)Discussion of location of proposed splash pad and a firm date of installation. 5)Costs that will be presented as the project plan for the TIRZ. 6)Discussion on rainwater harvesting at the development to limit the size of the pond. 7)Discussion on the possibility to utilize this pond to eliminate the water detention pond serving the road. Approved 6-0 4.Consideration and possible action to approve the declaration of the San Gabriel football field lighting as surplus and to be disposed of using online auctioneering services of Gaston and Sheehan Auctioneers, Inc. of Pflugerville, Texas. Eric Nuner explained that staff recommends removal of the four existing football field light poles at the San Gabriel Football field (previously Birckelbach Stadium) at 107 Stadium Drive. Removal of previous items consisted of bleachers and most of the buildings on site. Two of the four poles are currently inoperable due to existing damage to underground wiring. Staff does not allow for the operation of the operable lights due to an unsafe electrical panel. The estimate to repair the lighting is in access of $30,000. Reuse or repair of the lighting does not fit in the future potential land use of this site as recommended by the 2008 Parks and Recreation Master Plan. Additionally, this lighting is in excess of twenty-five years old and no longer an efficient or cost effective option to utilize at other City facilities. Gaston & Sheehan will retain 7.5 percent of the proceeds from this auction. Staff anticipates the income from this auction to be approximately $2,000.00. Revenue received from the sale of the lights will be used for disassembly of the lighting for the approved bidder. Motion was made by Robert Johnson, second by Syed Warisi to approve the declaration of the San Gabriel football field lighting as surplus and to be disposed of using online auctioneering services of Gaston and Sheehan Auctioneers, Inc. of Pflugerville, Texas as long as we can meet the disposal costs. Approved 6-0 5.Update from Friends of Georgetown Parks and Recreation (FGPR) The FGPR did not hold a regular meeting but a subcommittee meeting was held to discuss the budget. They are searching for a volunteer, with a background in accounting, to make the budget more professional to help with grant writing. They are also looking for a volunteer, with a background in marketing, to help with fundraising and membership recruitment. A request from the Lola Wright Foundation will be submitted July 13 th for funding a second portable pool lift. The pilot program, with the teenagers from the Boys and Girls Club to participate in swim lessons, started on Monday. The second summer session of Georgetown Swims started and there are 12 kids participating. Quarterly reports have been submitted as necessary to apply for a grant with the USA Swimming’s Make a Splash Foundation requesting $3,000.00 to help fund the swimming program. The FGPR, has recognized in the community, more need for assistance than they can fund and therefore do not advertise the Friends of Georgetown Parks and Recreation. Most requests are for memberships at the Recreation Center. The FGPR request the recipient to pay up to 25% of the cost. A membership is limited to a quarterly membership only and it is tracked for the usage to ensure the membership is being used. The world’s largest swimming lesson did set a world record. The count is up to 23,000 participants and they are still counting. It will go to Guinness to count and then they can say it is a Guinness World Record for the world’s largest swimming lesson. 6.Approve minutes from the June 14, 2012 meeting Motion was made by Syed Warisi, second by Robert Johnson to approve the minutes from the June 14, 2012 meeting with correction to Item #7 stating June 14 th was the date, not May 10 th , of the world’s largest swimming lesson. Approved 6-0 7.Future agenda items 8.Adjourn Syed Warisi made a motion to adjourn the meeting. The meeting adjourned at 9:10 pm ___________________________________ ______________________________________ John Hesser , Chair Parks/Recreation Board Syed Warisi, Secretary Parks/Recreation Board ____________________________________ Jill Kellum, Staff Liaison Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, June 14, 2012 The Parks and Recreation Board will meet on Thursday, June 14, 2012 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Keith Fruge, Robert Johnson, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll Call 3.Update on San Gabriel River Trail Extension - Baker-Aicklen & Assoc. 4.Discussion and possible recommendation on proposed Parks Capital Improvement Plan 5.Discussion and possible recommendation on proposed Parks and Recreation fees for the 2012/2013 Fall/Winter brochure 6.Discussion and possible recommendation on the Parks and Recreation Department mission statement 7.Update from Friends of Georgetown Parks and Recreation (FGPR) 8.Approve minutes from the May 10, 2012 meeting 9.Future agenda items 10.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, June 14, 2012 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , June 14, 2012. Members Present: Daniel Dance, Jean Houck, Katherine Kainer, Keith Fruge, Robert Johnson, Syed Warisi Members Absent: John Hesser - Chair Staff Present: Kimberly Garrett, Eric Nuner, Laurie Brewer, Jill Kellum, Anthony Mead Minutes Regular Meeting 1.Call to Order The meeting was called to order by Robert Johnson at 7:01 pm. Anthony Mead, summer intern, was introduced and he gave a brief introduction of himself. 2.Roll Call 3.Update on San Gabriel River Trail Extension - Baker-Aicklen & Assoc. Brian Binkowski and Tim Bargainer with Baker-Aicklen were present to give an update on the San Gabriel River Trail Extension. The opinion of probable construction cost report was given. Brian Binkowski reviewed the site plan section by section with the board. The project starts at Blue Hole Park and goes to Highway 29. They are moving into the design portion. This project will be out for bid in the fall. All the requirements for the Texas Parks and Wildlife grant have been met. The construction will take approximately 6 months once it starts. 4.Discussion and possible recommendation on proposed Parks Capital Improvement Plan The proposed Parks and Recreation Capital Improvement Plan looks at projects that can be completed during the 2012/2013 Fiscal Year. The funding source for the projects is also identified. These projects were taken from a list of projects/improvements that staff has been working on for the past year. After approval from the Parks and Recreation Board, the recommendation will be presented at the General Government and Finance Committee on June 27th and then to City Council on July 10th for their approval. Motion was made by Daniel Dance, second by Syed Warisi to approve the proposed Parks and Recreation Capital Improvement Plan with the exception of the River Ridge Pool Facility Renovation. Approved 6-0 5.Discussion and possible recommendation on proposed Parks and Recreation fees for the 2012/2013 Fall/Winter brochure The fees were presented for review and approval. They will go into effect when the next registration session begins in August. Motion was made by Jean Houck, second by Keith Fruge to approve the Parks and Recreation fees for the 2012/2013 Fall/Winter brochure. Approved 6-0 6.Discussion and possible recommendation on the Parks and Recreation Department mission statement Robert Johnson suggested to take out “for” and insert “to enhance” in the mission statement. Motion was made by Jean Houck, second by Daniel Dance, to approve the Parks and Recreation Department mission statement with proposed suggestions. Approved 6-0 Parks and Recreation Mission Statement: “To provide diverse recreation opportunities through parks, facilities and programs to enhance our community’s quality of life.” 7.Update from Friends of Georgetown Parks and Recreation (FGPR) ·Jean Houck reported that June 14th is the date for the world’s largest swim lesson and there were 500 sites worldwide that participated. This program is to promote water safety and encourage swim lessons. There were 50 children that participated in the program at the Recreation Center. ·Georgetown Swims is at the start of their 2 nd year and they have granted 110 swim lessons for free which affected 69 individuals. ·A few members of FGPR will be taking a grant writing course from UT. ·Over 100 swimsuits have been collected in the FGPR swimsuit collection barrels at the Recreation Center. The suits are cleaned and distributed to all the City pools which are given to patrons who do not have swimsuits. Swimsuits are required when using the City pools. ·The FGPR will have a finance committee meeting to develop a budget. 8.Approve minutes from the May 10, 2012 meeting Motion was made by Keith Fruge, second by Syed Warisi, to approve the minutes from the May 10, 2012 meeting. Approved 6-0 9.Future agenda items 10.Adjourn Motion was made by Daniel Dance to adjourn the meeting. _____________________________________________________________________ John Hesser, Chair Parks & Recreation BoardSyed Warisi, Secretary Parks /Recreation B oard ___________________________ Jill Kellum, Staff Liaison Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, May 10, 2012 The Parks and Recreation Board will meet on Thursday, May 10, 2012 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Keith Fruge, Robert Johnson, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll Call 3.Discussion with Georgetown Police Department on issues at Blue Hole Park 4.Consideration and possible recommendation to award the San Gabriel Park parking lot expansion project to JLM Construction 5.Consideration and possible recommendation to award a construction contract to Fazzone Construction Co. of Cedar Park for the construction of the Park Trail project from 17 th to University Avenue 6.Discussion and possible action on setting park area fee rental rates 7.Discussion and possible action on Parks Capital Improvement Plan (CIP) 8.Discussion and possible recommendation on the Parks and Recreation Department mission statement 9.Director’s Report ····Park Tour Update ····U.S. Army Corp of Engineers at Lake Georgetown ····Council Workshop Update ····San Gabriel River Trail Extension Update 10.Update from Friends of Georgetown Parks and Recreation (FGPR) 11.Approve minutes from the April 12, 2012 meeting 12.Future agenda items 13.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, May 10, 2012 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , May 10, 2012. Members Present: Jean Houck, John Hesser - Chair, Katherine Kainer, Keith Fruge, Robert Johnson, Syed Warisi Members Absent: Daniel Dance Staff Present: Kimberly Garrett, Jill Kellum, Evelyn McLean Guests: Boy Scouts of America Troop 460 –Attended meeting for citizenship requirement for their merit badge. Minutes Regular Meeting 1. Call to Order The meeting was called to order at 7:00 pm. 2.Roll Call John Hesser, Syed Warisi, Jean Houck, Robert Johnson, Keith Fruge, Katherine Kainer, Daniel Dance – absent Kimberly Garrett, Jill Kellum, Evelyn McLean 3.Discussion with Georgetown Police Department on issues at Blue Hole Park Kimberly Garrett introduced Evelyn McLean , Captain for the Georgetown Police Department. Evelyn McLean presented a report to the board that indicated what calls of service have been made at Blue Hole Park. Most calls are for cliff jumping or someone being on the property itself. She explained that under city ordinance cliff jumping is not allowed and you can not be in that area at all. Evelyn McLean stated some of the other calls for service were for suspicious persons or vehicle, one burglary in 2012, a parking violation, ordinance violations, harassment and one narcotic call that ended with no report taken. Evelyn McLean explained that access by police vehicle is difficult due to no through street and having to unlock the gate . There are motorcycles that do patrol this area. The police department is getting a park plan together that will involve some undercover observation on the cliff side and having some officers on the side where the park benches are located, which will start May 28 th and go through September 3 rd . Evelyn McLean stated that typically right before school is out is when there are increased problems at Blue Hole Park. Kimberly Garrett stated there is new technology in the use of cameras and that could be a possibility and it would have to be asked for in the budget. 4.Consideration and possible recommendation to award the San Gabriel Park parking lot expansion project to JLM Construction Kimberly Garrett stated this project is being facilitated by the Facilities Department. The parking lot is to be constructed where the old San Gabriel Swimming Pool was located. Construction funds will be paid out of San Gabriel Park Improvement bond funds. Kimberly Garrett showed a conceptual drawing of the parking lot. The utility department will be working on the underground utilities. This project will go to city council the end of May and estimated start date is June. Motion made by Jean Houck, second by Keith Fruge to recommend awarding the San Gabriel Park parking lot expansion project to JLM Construction in the amount of $215,472.15. Approved 6 - 0 5.Consideration and possible recommendation to award a construction contract to Fazzone Construction Co. of Cedar Park for the construction of the Park Trail project from 17 th to University Avenue Kimberly Garrett explained this project is being done in conjunction with the Transportation Department on the trail being constructed along Scenic Drive from University Avenue to Carver Elementary. Construction funds to be paid out of Hike and Bike Trail bond funds. She stated this project should be done by November. Motion made by Fruge Keith, second by Jean Houck to recommend awarding a construction contract to Fazzone Construction Co. of Cedar Park for the construction of the Park Trail project from 17th to University. Avenue Approved 6 -0 6.Discussion and possible action on setting park area fee rental rates There was some discussion on the fees. Kimberly Garrett stated we want to maintain a 50 – 60% cost recovery. Motion made by Keith Fruge, second by Jean Houck to approve the park area fee rental rates as proposed and rates to go into effect July 1, 2012. Robert Johnson opposed. Approved 5 - 1 7.Discussion and possible action on Parks Capital Improvement Plan (CIP) Kimberly Garrett – pulled from agenda 8.Discussion and possible recommendation on the Parks and Recreation Department mission statement The board and staff discussed possible recommendations for the Parks and Recreation Department mission statement. This statement was developed: “To provide diverse recreation opportunities through parks , facilities and programs for our community’s quality of life.” This item will be brought back at the next meeting. The board is encouraged to tweak this statement. 9.Director’s Report Park Tour Update ·The Parks and Recreation Board toured the Georgetown Parks on Wednesday, April 25 th . The tour went well, in 3 hours we drove approximately 55 miles and saw almost all the City parks. U.S. Army Corp of Engineers at Lake Georgetown ·At the last meeting it was suggested that the Lake Manager meet with the board to discuss the parks and lake operations. At the current time there is no acting Lake Manager, but should be one by June 1 st . At that time they will be contacted for a joint meeting. Council Workshop Update ·Staff presented the proposed Fee and Rate Policy to City Council at a Workshop on April 24 th . The workshop went well and council considered the board’s suggestions and was agreeable to the changes. Council would still like staff to explore the costs associated with the bank draft and see if a discount could be offered. Board members in attendance were John Hesser and Syed Warisi. San Gabriel River Trail Extension Update. ·Staff along with the architect, Baker Aicklen, walked the proposed trail route on Thursday, April 26 th so survey and environmental work could begin. Attached is the proposed trail alignment. 10.Update from Friends of Georgetown Parks and Recreation (FGPR) ·Jean Houck stated today Georgetown Swims ended a session and the participating children are very appreciative. ·The San Gabriel Women’s Club gave a $1,000.00 donation. ·The FGPR will be trying the first experimental Georgetown Swims with middle school males which will be taking place a River Ridge in late July. They are also continuing the Georgetown Swims program in June and July at the Recreation Center with the 6-11 year olds. ·The FGPR have received another $650.00 from the Bailey Hudson memorial. At the request of her mom, the FGPR is underwriting a $295.00 water safety instructor since he was involved with Bailey when she took water aerobics. ·They are starting the process for applying for second lift. ·Bob Laemel sent out 21 letters to former parks board to become a friend of the Friends of Georgetown Parks and Recreation and he got zero response. 11.Approve minutes from the April 12, 2012 meeting Motion made by Jean Houck, second by Robert Johnson to approve the April 12, 2012 meeting. Approved 6-0 12.Future agenda items ·Discussion and possible recommendation on the Parks and Recreation Department mission statement ·Discussion and possible action on Parks Capital Improvement Plan (CIP) · 13.Adjourn Motion made by Syed Warisi to adjourn the meeting. The meeting adjourned at 8:40 pm. _______________________________________________________________________ John Hesser, Chair Parks & Recreation BoardSyed Warisi, Secretary Parks /Recreation B oard ____________________________________ Jill Kellum, Staff Liaison Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Wednesday,,,, April 25, 2012 The Parks and Recreation Board will meet on Wednesday, April 25, 2012 at 03:45 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Keith Fruge, Robert Johnson, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 03:45 PM 1. Call to Order 2. Roll Call 3. Tour of City of Georgetown Parks 4. Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, April 12, 2012 The Parks and Recreation Board will meet on Thursday, April 12, 2012 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Keith Fruge, Robert Johnson, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll Call 3.Discussion and possible action regarding the recommendation of a parks and recreation fee and rate philosophy. 4.Discussion and possible recommendation on the Parks and Recreation Department mission statement 5.Director’s Report a.Set date for Parks and Recreation Board Parks tour The Parks and Recreation Board had set a tentative date for a parks tour on 04/19/12 at 3:30pm. This date needs to be changed due a staff conflict. b.Update on Hike and Bike Trail along Scenic The construction bids for the trail segment along Scenic between University Avenue and Carver Elementary will close on April 23, 2012. This is the project that is being done in conjunction with the Transportation Department and other sidewalk projects around town. The other segment of trail between Blue Hole and University is scheduled to start the design phase in the next week. c.Update on Eggs Away event The Parks and Recreation Department in conjunction with the Georgetown Airport hosted an Eggs Away event at the Georgetown Airport . Highly publicized event drawing 6,000-8,000 people. There were both some positives and negatives related to the event , and staff learned how the event could be improved. d.Update on changes to the Parks and Recreation Ordinance 12.20 The 2 nd Reading of the ordinance to allow for fees and rules to be set by administrative rule will go to City Council for approval on 4/10/12. 6.Update from Friends of Georgetown Parks and Recreation (FGPR) 7.Approve minutes from the March 8, 2012 meeting 8.Future agenda items 9.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, April 12, 2012 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , April 12, 2012. Members Present: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Keith Fruge, Robert Johnson, Syed Warisi Members Absent: Staff Present: Kimberly Garrett, Eric Nuner, Jill Kellum Minutes Regular Meeting 1.Call to Order The meeting was called to order by John Heser at 7:00 pm. 2.Roll Call John Hesser, Jean Houck, Katherine Kainer, Syed Warisi, Robert Johnson, Daniel Dance, Keith Fruge Staff: Kimberly Garrett, Eric Nuner, Jill Kellum 3.Discussion and possible action regarding the recommendation of a parks and recreation fee and rate philosophy. Kimberly Garrett explained staff is working on a policy guideline to present to city council regarding the fee and rate philosophy. Staff attended the General Government and Finance Committee on April 5 th regarding a recommendation for a philosophy for an operational recovery rate and a resident/non resident rate differential for parks and recreation fees. The general philosophy from the meeting was as follows: Overall Operational Recovery Rate Philosophy : The target for this rate is to be between 50% and 60% as a whole. Individual programs/fees/rates, etc. may vary in their individual recovery rates. Residential versus Nonresidential Rates Philosophy: 1)Memberships: Annual Residential Rate should be 75% of the Nonresidential Rate plus or minus 10% at the discretion of the Parks/Rec Director in keeping with the Target Market Philosophy. 2)All other rates: a.If the rate is greater than or equal to $50 for a resident, then the nonresident rate will be a minimum of the greater of $20 or 25% higher than the residential rate, with rates above this level made at the discretion of the Parks/Rec director as based on the demand for the service, while operating under the Overall Operational Recovery Rate target. b.If the rate is less than $50, then the nonresidential rate should be a minimum of $10 greater than the residential rate with higher differences at the discretion of the Parks/Rec Director. Target Market Philosophy : 1)Parks/Rec is to set memberships rates that encourage a target market of Seniors, Families, and Youths. 2)Annual Rates of all kinds should be set to incentivize consumers to choose annual payments over shorter term options. 3)A discount should be given to consumers that opt for using a bank draft as a form of payment where applicable. Contingency: Unless otherwise stated, the Parks/Rec Director is to apply the above philosophies to all rates under their jurisdiction, both current and future. These philosophies are written for Annual Rates/Fees. All non-annual rates/fees shall have these philosophies applied to them proportionally where reasonable. After review from the Parks and Recreation Board , this item will be presented to City Council in workshop on April 24, 2012. Adjustments: *Items over $50.00 will be 25% higher, for nonresident, rounded up to the next whole $5 or $10. *No discount will be given for EFT or bank draft. Syed Warisi and Keith Fruge made a motion to recommend to the city council the parks and recreation fee and rate philosophy with adjustments as noted. Approved 7 - 0 4.Discussion and possible recommendation on the Parks and Recreation Department mission statement The Parks and Recreation staff met and discussed a departmental mission statement which was presented at the March meeting. We would like to have discussion and input from the Parks and Recreation Board at the April meeting. Below is the draft mission statement: "To preserve parkland while providing superior and diverse recreational opportunities and outdoor experiences for the enhancement of all citizens' quality of life." Kimberly Garrett presented the mission statement to the Parks and Recreation for their input. Board members will email Jill Kellum their proposed mission statements. This will be on the agenda for next month. 5.Director’s Report a.Set date for Parks and Recreation Board Parks tour The Parks and Recreation Board had set a tentative date for a parks tour on 04/19/12 at 3:30pm. This date needs to be changed due a staff conflict. New proposed date is 04/25/12 at 3:45pm. b.Update on Hike and Bike Trail along Scenic The construction bids for the trail segment along Scenic between University Avenue and Carver Elementary will close on April 23, 2012. This is the project that is being done in conjunction with the Transportation Department and other sidewalk projects around town. The other segment of trail between Blue Hole and University is scheduled to start the design phase in the next week. c.Update on Eggs Away event The Parks and Recreation Department in conjunction with the Georgetown Airport hosted an Eggs Away event at the Georgetown Airport. Highly publicized event drawing 6,000-8,000 people. There were both some positives and negatives related to the event , and staff learned how the event could be improved. d.Update on changes to the Parks and Recreation Ordinance 12.20 The 2 nd Reading of the ordinance to allow for fees and rules to be set by administrative rule will go to City Council for approval on 4/10/12. 6.Update from Friends of Georgetown Parks and Recreation (FGPR) Jean Houck have a report about the FGPR . There is $5,000.00 in their treaury They have provided memberships, swimming lessons and classes to 9 individuals and 6 families; spending approximately $1,500.00. They are trying to get the recipients to pay a portion of the cost. She stated when they pay for a quarterly membership the utilization isn't always what they hope for. They are addressing this issue. Today competed session 2, year 2 of Georgetown Swims and to date they have provided 54 children from the Boys and Girls Club and 7 - 8 other families that are on free or reduced lunches in GISD for a total of 101 swim lessons have been provided. They have 8 - 9 children that have gone from not being able to do another thing in the water to passing a level 3 with the Red Cross. They are having great success. The San Gabriel's Women's Club is committed to Georgetown Swims has committed another year of $1,000.00. The Hudson family of Bailey Hudson, who recently passed away, listed the FGPR as a possible memorial donation and they have received approximately $600.00 so far. Bailey Hudson was the first one to use the portable lift. FGPR is considering using a memorial donation to purchase a 2nd lift. 7.Approve minutes from the March 8, 2012 meeting Motion made by Syed Warisi, second by Jean Houck to approve the minutes from the March 8, 2012 meeting. Approved 7 - 0 8.Future agenda items 9.Adjourn Motion made by Syed Warisi to adjourn the meeting. The meeting adjourned at 8:47 pm. ________________________________________________________________ John Hesser, Chair Parks & Recreation BoardSyed Warisi, Secretary Parks/Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, March 8, 2012 The Parks and Recreation Board will meet on Thursday, March 8, 2012 at 07:00 PM in the Parks and Recreation Administration Building Conference Room, located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Keith Fruge, Robert Johnson, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll Call 3.Recognition of Past Chair, Daniel Dance 4.Introduction of new Parks and Recreation Board members 5.Review and discussion of Parks and Recreation Board By-Laws 6.Review and discussion of the City Council Attendance Policy for Board Members 7.Consideration and possible action to set date and time for 2012 Parks and Recreation Board meeting 8.Consideration and possible action to elect the Vice-Chair of the Parks and Recreation Board 9.Consideration and possible action to elect the Secretary of the Parks and Recreation Board 10.Review and discussion of recommended meeting procedures 11.Consideration and possible action on Recreation Fee Review 12.Consideration and possible action on proposed Park Rules 13.Consideration and possible action to approve design fees in the amount of $107,642 for the San Gabriel River Trail Extension Project to Baker-Aicklen & Associates, Inc, from Round Rock, Texas 14.Director’s Report a.Presentation of Lone Star Legacy Park Award b.Set date for Parks and Recreation Board Parks tour c.Parks and Recreation Department Mission Statement d.Playground Replacement Methodology 15.Presentation on staff budget priorities for 2012-2013 budget process 16.Update from Friends of Georgetown Parks and Recreation (FGPR) 17.Approve minutes from the February 9, 2012 meeting 18.Future agenda items 19.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, March 8, 2012 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , March 8, 2012. Members Present: Daniel Dance, Jean Houck, John Hesser - Chair, Katherine Kainer, Robert Johnson, Syed Warisi Members Absent: Keith Fruge Staff Present: Kimberly Garrett, Eric Nuner, Jill Kellum Minutes Regular Meeting 1.Call to Order The meeting was called to order at 7:00 pm by John Hesser. 2.Roll Call 3.Recognition of Past Chair, Daniel Dance Kimberly Garrett and board members recognized Daniel Dance as the previous term chair of the Parks and Recreation Board. 4.Introduction of new Parks and Recreation Board members Robert Johnson and Katherine Kainer were introduced as new members of the Parks and Recreation Board. 5.Review and discussion of Parks and Recreation Board By-Laws Kimberly Garrett reviewed the by-laws with the board members. 6.Review and discussion of the City Council Attendance Policy for Board Members Jill Kellum reviewed the attendance policy for board members . 7.Consideration and possible action to set date and time for 2012 Parks and Recreation Board meeting Motion by Jean Houck, second by Daniel Dance to hold the Parks and Recreation board meetings the 2 nd Thursday of the month at 7 pm. Approved 6 -0 8.Consideration and possible action to elect the Vice-Chair of the Parks and Recreation Board Motion by Syed Warisi, second by Daniel Dance to elect Robert Johnson as Vice Chair of the Parks and Recreation Board. Approved 6 – 0 9.Consideration and possible action to elect the Secretary of the Parks and Recreation Board Motion by Daniel Dance, second by Jean Houck to elect Syed Warisi as Secretary of the Parks and Recreation Board. Approved 6- 0 10.Review and discussion of recommended meeting procedures Kimberly Garrett and Jill Kellum distributed the training packet and reviewed the City of Georgetown Boards and Commissions Ethics Training with the board. Kimberly Garrett and John Hesser explained the process of the agenda and background information that will be distributed with the agenda to help the meetings run efficiently. 11.Consideration and possible action on Recreation Fee Review Kimberly Garrett gave background information on the fee review and explained information that was presented to the General Government and Finance (GGAF) Board. Kimberly Garrett explained that in the ordinance there are fees approved by City Council. She explained that staff would like to take these fees out of the ordinance. GGAF stated they would support the ordinance change being presented to City Council. Motion by Jean Houck, second by Robert Johnson to approve the ordinance change that would remove all the fees out of the ordinance and give staff the authority to set fees with City Manager approval. Approved 6 - 0 12.Consideration and possible action on proposed Park Rules Motion by Jean Houck, second by Robert Johnson to recommend approval of the draft Park rules to go forward to City Council. Approved 6 - 0 13.Consideration and possible action to approve design fees in the amount of $107,642 for the San Gabriel River Trail Extension Project to Baker-Aicklen & Associates, Inc, from Round Rock, Texas Motion by Jean Houck, second by Robert Johnson to approve design fees in the amount of $107,642 for the San Gabriel River Trail Extension Project to Baker-Aicklen & Associates, Inc, from Round Rock, Texas. Approve 6 – 0 14.Director’s Report a.Presentation of Lone Star Legacy Park Award Staff attended the Annual Texas Recreation and Parks Society conference 2/29/12 at the Woodlands. At the conference the Georgetown Parks and Recreation department was presented an award designating San Gabriel Park as a Lone Star Legacy Park. The award will be presented to City Council at the March 13 th council meeting. b.Set date for Parks and Recreation Board Parks tour The Parks and Recreation Board has set a tentative date for a parks tour on 04/19/12 at 3:30pm. c.Parks and Recreation Department Mission Statement The Parks and Recreation staff met and discussed a departmental mission statement. The staff used a methodology from the National Parks and Recreation Association and also looked at several mission statements from other communities. Below is the draft of the mission statement. “To preserve parkland while providing superior and diverse recreational opportunities and outdoor experiences for the enhancement of all citizens’ quality of life.” d.Playground Replacement Methodology Eric Nuner provided information regarding playground replacement. 15.Presentation on staff budget priorities for 2012-2013 budget process Staff has been working with the Facility Department on developing a capital replacement schedule. This schedule along with the new projects will drive the budget priorities for the year. 16.Update from Friends of Georgetown Parks and Recreation (FGPR) ·Jean Houck presented background information on the FGPR to the new members. ·The FGPR spoke to council about using excess funds from the budget to consider reallocating money back to the pools and opening the pools back to 6 days a week that was previously cut from the budget. City Council approved their request and the pools will be back open to 6 days a week for the summer. ·Southwestern University students are still working on the CAPSTONE project and they are working on a website for the FGPR. ·Data from the use of the Portable Pool lift is being collected to apply for another portable pool lift grant. ·Cody Pools renewed their sponsorship with the FGPR. ·The Georgetown Swims program starts on March 20 th and the FGPR will give 8 lessons to 10 children from the Boys and Girls Club. ·Jean Houck will be presenting to City Council on March 13 th information that Georgetown Swims is now a local partner of USA Swimming Foundations’s Make a Splash Program. We have access to all their advertising and will be able to apply for future grants through the USA Swimming Foundation. ·June 14 th , 2012 at 10 am will be the world’s largest swim lesson. Pools all over the world will be teaching the same curriculum. The goal of USA Swimming and Georgetown Swims is to get every child swimming because the drowning statistics are alarming. ·FGPR are working to increase membership. 17.Approve minutes from the February 9, 2012 meeting Motion made by Jean Houck, second by Syed Warisi to approve the minutes from the February 9, 2012 meeting. Approve 6 - 0 18.Future agenda items Discussion and Board input of Parks and Recreation Department mission statement 19.Adjourn Motion made by Syed Warisi to adjourn the meeting. The meeting adjourned at 9:04 pm. ____________________________________________________________________ John Hesser, Chair Parks & Recreation BoardSyed Warisi, Secretary Parks /Recreation B oard Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, February 9, 2012 The Parks and Recreation Board will meet on Thursday, February 9, 2012 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, John Hesser, Keith Fruge, Robert Laemel, Shane Morris, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1)Call to order 2)Roll call 3)Discussion on proposed park rule changes 4)Discussion on Parks and Recreation Board priorities for 2012-2013 5)Discussion on proposed fee and rate review 6)Director's Report ·Park donation for trail markers ·Trail expansion update ·Adaptive summer camp update 7)Update from Friends of Georgetown Parks and Recreation (FGPR) – Houck 8)Thank you and appreciation to outgoing Parks and Recreation Board members 9)Approve minutes from the January 12, 2012 meeting 10)Future agenda items 11)Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, February 9, 2012 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , February 9, 2012. Members Present: Jean Houck, John Hesser, Keith Fruge, Robert Laemel, Shane Morris, Syed Warisi Members Absent: Daniel Dance Staff Present: Kimberly Garrett, Eric Nuner, Jill Kellum Minutes Regular Meeting 1)Call to order The meeting was called to order at 7:00 pm by Robert Laemel. 2)Roll call 3)Discussion on proposed park rule changes Erin Nuner, Assistant Director of Parks and Recreation, explained that the City of Georgetown is reviewing their special events process and permitting guidelines which are tied closely to the Parks and Recreation Department. There are some requirements to make changes to the Parks and Recreation rules to reference special events and permitting. The current rules, proposed revisions and proposed additions were reviewed. Eric Nuner stated these rules have been compiled by staff. Kimberly Garrett stated these rules are for board review and input then they will be presented to City Council in March. Eric Nuner stated when these rules are made into ordinances the ordinance number will be added to the list of the rules. There will be some additional research done on the rules and will be presented to the board for approval at the next meeting. 4)Discussion on Parks and Recreation Board priorities for 2012-2013 Kimberly Garrett explained the City of Georgetown’s General Capital Improvement Projects for 2011 – 2016. Robert Laemel asked what staffs recommendations were for priorities. Kimberly Garrett stated that staff is currently working on this process . Keith Fruge asked if money allocated for prior year was spent. Kimberly Garrett stated that money will be rolled forward from prior year. The City of Georgetown can reallocate the money to another bond project but the money will be allocated back to the original fund. Robert Laemel asked the board for recommendations. Jean Houck stated she would like the Creative Playscape renovation to be placed on the list. Kimberly Garrett explained we would like to have community involvement for this project. There was discussion on playgrounds and replacement costs. Jean Houck would like the Williams Drive Pool restrooms to be renovated. There was discussion on when the amphitheater will move forward and where the funds are to start the process. There were comments about the amphitheater being citizen approved and why it is not being moved forward. 5)Discussion on proposed fee and rate review Kimberly Garrett explained the process of how the rates are determined and funded by the general fund revenues. A financial analyst, for the City of Georgetown , has determined that of city taxes paid $72.50 per person in the City of Georgetown goes to subsidize the Parks and Recreation budget. Kimberly Garrett stated that Parks and Recreation Staff would like to see policy on a percentage rate differential for programs and facilities and a dollar amount differential for memberships. Kimberly Garrett stated that fees in the city are based on resident and nonresident rates. John Hesser stated he would like the Parks and Recreation staff to propose to City Council what rates and fees should be and it not be a City Council directive. Kimberly Garrett states the facts will be presented to City Council based on usage of programs and facilities of residents and nonresidents and what revenue is being generated. Information will be based on historical and present rates and fees and a methodology to move forward . Shane Morris stated the cost and money is something to consider but that is not what the parks is about; it is about providing a service to the people of Georgetown and that is why people move to Georgetown. John Hesser stated a mission statement will help to give directive of the process of the fee and rate review. Robert Laemel stated staff will present a concept to take the fees out of an ordinance and put it in the hand of the department with approval by the board. 6)Director's Report ·Park donation for trail markers – Kimberly Garrett stated a donation was made by a citizen to install new trail markers. ·Trail expansion update – Kimberly Garrett stated a fee proposal has come in and this is being negotiated. This will go to council February 14 th for approval. ·Adaptive summer camp update – Kimberly Garrett stated staff is at the final stages of developing the adaptive summer camp. Exceptional Georgetown Alliance (EGA) will run the camp, as they have in the past, and most of the staff are Georgetown Independent School District staff that are trained and certified. Kimberly Garrett stated this is the start of the inclusion program for Georgetown Parks and Recreation. John Hesser asked how many would be involved in this camp. Kimberly Garrett stated there will be about 40 registrants per week. The cost of the program will be $25,000.00. There will be $10,000.00 in revenue from camp scholarships and registrations and $15,000.00 was given in a grant from the City of Georgetown to EGA. This camp will run for 4 weeks. Robert Laemel stated, it is good to see this program being adopted and it is phenomenal that the professional staff of the Georgetown Parks and Recreation is involved with this process as far as adaptive programming. 7)Update from Friends of Georgetown Parks and Recreation (FGPR) – Houck ·Jean Houck stated that Boardmember Barbara Owens , who is also a computer programming professor at Southwestern University , has some of her students doing a Capstone project for the FGPR where they are meeting with the board members and assessing their technology needs and present a program that will help the FGPR be more efficient. They suggested using Paypal so that people could become members of FGPR online. ·The FGPR helped a lifeguard instructor by paying ½ the cost of her training. ·The FGPR will assess the need to apply for another grant for another portable pool lift in 6 months. They are collecting data on the usage of the current lift and use that information to apply for a grant if they feel it is needed. ·There are now 79 members of the FGPR and they are still looking for more members. ·The FGPR looked at doing a Turkey Trot race fundraiser on Thanksgiving Day. The City of Georgetown is going through a revision to their special events process and the FGPD found it would cost approximately $9,000.00 for them to put on the race. ·Georgetown Swim’s going forward with the 2 nd year. ·FGPR are officially a local partner of Make a Splash an initiative of USA Swimming. The FGPR can use their logo and promotional materials. This will help the FGPR when applying for grants. They are one of 468 partners in 47 states. 8)Thank you and appreciation to outgoing Parks and Recreation Board members Kimberly Garrett expressed appreciation to Shane Morris and Robert Laemel for their 4 years of service to the Parks and Recreation Board. 9)Approve minutes from the January 12, 2012 meeting Keith Fruge made a motion to approve the minutes and the motion was seconded by John Hesser and the motion passed by unanimous vote. 10)Future agenda items a)Discussion and possible action for fees and rate to take out of the ordinance and get approval by the board b)Staff Priorities for 2012-2013 c)Discussion and possible action to approve Park rule changes d)Presentation on replacement part costs for playgrounds e)Discussion on mission statement for Parks and Recreation Department f)Presentation from US Army Corps of Engineer 11)Adjourn Jean Houck made a motion to adjourn the meeting and the meeting adjourned at 8:26 pm. _______________________________________________________________________ John Hesser, Chair Parks & Recreation Board , Secretary Parks/Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, January 12, 2012 The Parks and Recreation Board will meet on Thursday, January 12, 2012 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Syed Warisi, Shane Morris, Robert Laemel, Keith Fruge, John Hesser, Jean Houck, Daniel Dance Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1)Call to order 2)Roll call 3)Introduction and welcome of new member - Keith Fruge 4)Consideration and possible action for approval of a design firm to provide services to design the San Gabriel River Trail Extension from Blue Hole Park to University Avenue.- K.Garrett 5)Consideration and possible action on a proposal that would generate revenue to pay operating expenses at the IOOF Cemetery - J. Hesser 6)Director's Report ····Playground replacement at Geneva Park ····Hike/Bike Trail along Scenic from University Ave to 17th Street ····Future parking lot in San Gabriel Park ····Community teams ····Cardio Equipment at the Recreation Center ····Future parkland ····Lone Star Legacy Park Designation ····Department events and activities 7)Update on “Make a Splash” National Swim Program – Jean Houck 8)Update from Friends of Georgetown Parks and Recreation (FGPR) – Houck 9)Approve minutes from the November 10, 2011 meeting 10)Future agenda items 11)Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, January 12, 2012 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , January 12, 2012. Members Present: Daniel Dance, Jean Houck, John Hesser, Keith Fruge, Shane Morris Members Absent: Syed Warisi, Robert Laemel Staff Present: Kimberly Garrett, Eric Nuner, Jill Kellum Minutes Regular Meeting 1)Call to order The meeting was called to order at 7:00 pm 2)Roll call John Hesser, Daniel Dance, Shane Morris, Jean Houck, Keith Fruge 3)Introduction and welcome of new member - Keith Fruge Keith Fruge was introduced and he gave a brief introduction of himself. 4)Consideration and possible action for approval of a design firm to provide services to design the San Gabriel River Trail Extension from Blue Hole Park to University Avenue.- Kimberly Garrett Kimberly Garrett stated there were 15 design firms that submitted qualifications. The committee of Mark Shepherd , John Hesser, Tommy Gonzales and Kimberly Garrett selected the top 4 firms based on a set criteria and interviewed them. After the interview process Baker-Aicklen and Associates was selected as the top choice for the project. John Hesser made a motion that the board recommend approval of Baker-Aicklen and Associates to be the design firm to provide services to design the San Gabriel River Trail Extension from Blue Hole Park to University Avenue. Jean Houck seconded the motion. The motion was approved by unanimous vote of 5 -0. 5)Consideration and possible action on a proposal that would generate revenue to pay operating expenses at the IOOF Cemetery - John Hesser John Hesser discussed a report that he produced showing the maintenance costs of the cemetery based on information collected by the Parks and Recreation Department. He feels the cemetery should be self sustaining and have revenue that covers maintenance expense. John Hesser explained there are 2 recently constructed columbariums in Georgetown. A columbarium is a structure by which urns are maintained in a lockbox. There are also scatter gardens where you can spread the ashes and have a nameplate placed there in their memory. John Hesser stated he would suggest forming a 501c3 with a board of directors to operate and maintain the cemetery. He stated the non-profit group would have ways to raise funds. The maintenance funds would go into an annuity. Shane Morris asked who would fund the construction of the columbarium. John Hesser stated he would like the non-profit to handle the columbarium but would like to see the City handle the initial cost of the building of it. The cost of maintenance for a columbarium would be significantly less than the current maintenance of green space. John Hesser presented information stating that in Texas there has been an increase in cremations from 22% - 30% in the past five years. Kimberly Garrett stated that after more research the board could present or make recommendation to the City Council and identify the problem and a possible solution to see if City Council would want move forward with this item. Jean Houck made a motion that this item be requested to be on a future City Council workshop where the board would present the long range issues with the cemetery and look for direction from the City Council on how to proceed. Keith Fruge seconded the motion. The motion was approved by unanimous vote 5 – 0. 6)Director's Report ·Playground replacement at Geneva Park Kimberly Garrett presented information on a future park project at Geneva Park. Eric Nuner stated that on an annual basis the parks and playgrounds are evaluated by parks staff to determine repair and replacement needs . Eric Nuner stated that the developer installed the current playground about 10 – 12 years ago and is a smaller playground. Staff will install a new playground and swings in February. He stated on this unit there is nature play where there are log steps and a shade canopy. We have 3 certified safety playground inspectors on staff. The playground is approximately $35,000.00 with all costs involved. ·Hike/Bike Trail along Scenic from University Avenue to 17th Street Kimberly Garrett stated this project is in conjunction with the street department and all the environmental documents have not been completed. The funds for the project have not been released so the bids are currently on hold. There is not a current timeline for this project. ·Future parking lot in San Gabriel Park Kimberly Garrett stated there was a swimming pool next to the Community Center that was taken out last year and the best use of the land was determined to be a parking lot. The facilities department is working on that project and will be bidding it soon. ·Community teams The city manager has assembled teams of city employees to present information to HOA’s as requested. They will answer questions from the citizens. ·Cardio Equipment at the Recreation Center Kimberly Garrett explained that the Recreation Center expansion will be 3 years old January 31 st . The cardio equipment has heavy wear and tear and the renewal for new equipment is coming up. ·Future parkland The appraisal for the future parkland has been received and City Council would like to move forward. ·Lone Star Legacy Park Designation Texas Recreation and Park Society is presenting the Lone Star Legacy Park Designation that will be presented at the annual conference. City of Georgetown is submitting San Gabriel Park for this award. ·Department events and activities Cupid’s Chase - February 4 th , 2014 7)Update on “Make a Splash” National Swim Program – Jean Houck Jean Houck stated there was no report to make on the “Make a Splash” National Swim Program. 8)Update from Friends of Georgetown Parks and Recreation (FGPR) – Jean Houck Jean Houck stated they are continuing to get applications and they have granted quarterly memberships to applicants. She stated they are starting up another swimsuit drive. January 24 th is the start of the second year of the Georgetown Swims program. Last season they gave swim lessons to 45 kids which included 71 lessons. Georgetown Boys and Girls Club have children interested in participating in the program and they offer transportation. 9)Approve minutes from the November 10, 2011 meeting John Hesser made a motion to approve the minutes and the motion was seconded by Jean Houck and the motion was approved by unanimous vote. 10)Future agenda items 11)Adjourn John Hesser made a motion to adjourn the meeting . The meeting adjourned at 8:45 pm. _____________________________________________________________________________ Daniel Dance, Chair Parks/Recreation Board Jean Houck, Secretary Parks/Recreation Board