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HomeMy WebLinkAboutRES 091002-S-2 - Civil Service FirefightersRESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF GEORGETOWN, TEXAS, ORDERING A SPECIAL ELECTION TO BE HELD ON NOVEMBER 5, 2002, FOR THE PURPOSE OF SEEKING VOTER RESPONSE TO THE PROPOSITION OF "THE ADOPTION OF THE FIREFIGHTERS' CIVIL SERVICE LAW "; PROVIDING FOR THE CITY TO CONTRACT WITH THE WILLIAMSON COUNTY ELECTIONS ADMINISTRATOR TO CONDUCT SAID ELECTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Georgetown has received a qualified petition requesting an election submitting to the voters the question of whether the City of Georgetown should adopt the Firefighters' Civil Service Law as authorized by Chapter 143 of the Texas Local Government Code; WHEREAS, Section 143.004 of the Texas Local Government Code states that the election must be held on the first authorized uniform election date as prescribed by Chapter 41 of the Election Code that occurs after the petition is filed and that allows sufficient time to comply with other requirements of the law; WHEREAS, the City Council of the City of Georgetown, Texas hereby finds and determines that a special election should be held on November 5, 2002 to decide for or against the proposition of adopting the Firefighters' Civil Service Law. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS THAT: SECTION 1 - VERIFICATION OF FACTS The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. SECTION 2 - CONFORMANCE WITH CENTURY PLAN The City Council has found that this action implements Governmental Affairs Focus End 15.01 of the Century Plan - Policy Plan Element, which states: "All citizens actively participate in governmental functions;" and Transportation Policy End 10.00 which states: "Citizens and commercial goods move safely and efficiently throughout all parts of the City;" and has found that this action is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. Special Election Resolution No. Page 1 of 4 SECTION 3 - CONDUCT OF ELECTION By approval of this ordinance, the City Council agrees to hire John Willingham, Williamson County Elections Administrator, to conduct the City of Georgetown Special Election in conjunction with the November 5, 2002, State and County General Election. A copy of the Election Services Contract is attached hereto as Exhibit "A. " SECTION 4 - EARLY VOTING The Williamson County Voter Registrar is hereby appointed as Clerk for Early Voting. Early voting by personal appearance shall take place at the times and locations as indicated on the attached Exhibit 'B "marked as Early Voting Polling Times and Locations for the City of Georgetown Special Election to be Held in Conjunction with the General Election on November 5, 2002. „C Applications for ballot by mail shall be mailed to: John Willingham Williamson County Elections Administrator P. Q. Box 209 Georgetown, Texas 78627 -0209 SECTION 5 - ELECTION DAY VOTING Election Day voting will be held from 7:00 a.m. to 7:00 p.m. at the locations listed on attached Exhibit SECTION 6 - ELECTION JUDGES, CLERKS AND EARLY VOTING BALLOT BOARD A. The City Council hereby appoints the election judges as listed on the attached Exhibit "D. " Each of the respective presiding judges is hereby authorized to appoint the necessary election clerks (not less than two and not more than six) to assist in conducting the election. However, if the Presiding Judge appointed actually serves, the Alternate Presiding Judge shall serve as one of the clerks. In the absence of the Presiding Judge named above, the Alternate Presiding Judge shall perform the duties of the Presiding Judge. B. An early voting ballot board is hereby created to process early voting results, the Presiding and Alternate Presiding Judges being listed on the attached Exhibit "D." The Presiding Judge shall appoint not less than two nor more than five resident qualified electors of the City to serve as members of the Early Voting Ballot Board. Special Election Resolution No. 0 0 f7eZ —S-2 Page 2 of 4 SECTION 7 - PROPOSITION AND BALLOT Pursuant to Chapter 143 of the Texas Local Government Code, this election shall be held to determine citizen approval for adoption of the Firefighters' Civil Service Law in the City of Georgetown. The official ballots for the election shall be prepared in accordance with the Texas Election Code so as to permit the electors to vote "FOR" or "AGAINST" the following PROPOSITION, with the ballots to contain such provisions, markings, and language as required by law, and with such PROPOSITION to be expressed as follows: PROPOSITION "ADOPTION OF THE FIREFIGHTERS' CIVIL SERVICE LAW" SECTION 8 – VOTING DEVICES Voting shall be conducted with optical scan ballots prepared in conformity with the Texas Election Code. The City may also utilize a central counting station as provided by Section 127.000 et seq., as amended, Texas Election Code, and the Williamson County Voter Registrar is designated the manager of such station. SECTION 9 - RESULTS The Williamson County Voter Registrar shall conduct an unofficial tabulation of results after the closing of the polls of the Special Election on November 5, 2002. The official canvass and tabulation of the results of the Special Election shall be conducted by the City Council at a Special Council Meeting on Monday, November 11, 2002, at 4:00 p.m. SECTION 6. EFFECTIVE DATE The Mayor is hereby authorized to sign this resolution and the City Secretary to attest. This resolution shall become effective and be in full force and effect immediately upon its passage. PASSED AND APPROVED on 10th day of September 2002. ATTEST: (::;; V V` 4 Sandra D. Lee, City Secretary APPROVED AS TO FORM: THE CITY OF GEORGETOWN F jt A�t,o By.� .> Gary. elon, Mayor Special Election Resolution No. loo –S— Page 3 of 4 Patricia E. Carls, Broom & Carls, LLP City Attorney Special Election Resolution No. Page 4 of 4 FOR ■ ii _ ELECTION SERVICES CONTRACT This contract is entered into between the WILLIAMSON COUNTY ELECTIONS ADMINISTRATOR, hereinafter referred to as Administrator, and the CITY OF GEORGETOWN, hereinafter referred to as City, acting by and through its City Council. The above entities are entering into this contract to secure election services from the Administrator for an election to be conducted on November 5, 2002, and in connection therewith do hereby agree as follows: L The Administrator shall be responsible for providing the following services: a. Procuring, allocating, and distributing all election supplies, including coordination of ballot printing; b. Arranging for election officers and personnel necessary to conduct the election on November 5, 2002, including personnel to conduct the verification count after the election; C. As the Early Voting Clerk for the election, making arrangements for locations and clerks, providing modems and terminals if necessary, and conducting early voting by mail; d. Arranging for election -day polling locations and providing appropriate number of voting booths; e. Providing pre - locked, pre - sealed ballot boxes; f. Testing of tabulation of equipment; g. Keeping the Administrator's office open on election day from 7 a.m. until all work is completed and providing assistance to election workers and the public on election day; h. Operating the central counting station in the Williamson County Annex on election day and providing tabulations to City by November 7, 2002; i. Submitting to City within 30 days a statement of costs payable based on use of ballots, polling places, supplies, programming, etc., with costs to be itemized and based on actual invoices or other appropriate documents; j. Serving as the agent to the Custodian of election records for the purpose of securing and storing voted ballots; k. Conducting election schools for early voting election day clerks; Election Services Contra( November 2002 Election Page 1 of 3 of Rey. oflooga-S-a- zFxhi 47, f, Preparing and publishing all notices pertaining to tabulation testing, as required by law; M. Providing City with copies of election records. 2. The City shall be responsible for the following actions: a . Paying the actual costs for election expenses such as ballots, election supplies, computer programming and maintenance, and other election expenses such as Early Voting Personnel, Ballots, Programming/Maintenance, Election Day Personnel, Central Counting Station, Building Use, Supplies, Postage, Travel, Copies, Box Prep and Delivery, Early Vote Setup, Supply Pickup, Overtime, Furniture Rental, and Verification Counts. b. Paying Williamson County an administrative fee not to exceed 10 percent of the actual City cost of the election. c. Paying Williamson County within 14 working days of the city's signing of this contract an advance not to exceed 70% of the total estimated cost of the election, with the county to refund any portion of the advance not required to pay the actual costs of the city's share of the election; d. Preparing and submitting to the U.S. Department of Justice any changes to voting practices or procedures; e . Appointing by the action of its governing body election judges and alternates and designating polling places for the election, including early voting locations; f . Appointing Administrator as Early Voting Clerk for the election and manager of the Central Counting Station, and forwarding any ballot by mail applications to Administrator; g. Appointing Administrator as agent to Custodian of Election Records for the joint election; h. Paying any balance of costs for the city election that exceed the amount of the advance listed in paragraph d. above within 30 days of the date on which City receives the statement of total costs from Administrator. 3. In connection with the performance of this contract, neither Williamson County nor the Administrator shall be liable to third parties for any default of the City in connection with the holding of the joint election, including the failure by the City to pay any expenses hereunder, and such the City shall not be liable to third parties for any default of the Administrator in connection with the holding of the joint election. Election Services Contract November 2002 Election Page 2 of 3 4. This contract shall be constructed under and in accordance with the laws of the State of Texas. 5. In case any one or more of the provisions contained in this contract for any reason shall be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provisions hereto, and this contract shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein. 6. No amendment, modifications, or alteration of the tenn hereof shall be binding unless the same is in writing, dated subsequent to the date of this contract and duly executed by the parties hereof This contract is effective on the c 7 day of , 2002. CITY OF GEORGETOWN Mary Ne n, Mayor, City of Georgetown ATTEST: Approved as to Form: Sandra D. Lee, City Secretary Pairicia E. Carls, City Attorney WILLIAMSON COUNTY ELECTIONS ADMINISTRATOR illiamson Count-\ytlections Administrator EXHIBIT "B" EARLY VOTING POLLING TIMES AND LOCATIONS for the City of Georgetown Special Election to be Held in Conjunction with the General Election on NOVEMBER 5, 2002 Early Voting Schedule at all FULL -TIME Locations: Saturday Sunday Monday - Friday Saturday Sunday Monday -Friday October 19 October 20 October 21 - 25 October 26 October 27 Oct 28 - Nov 1 Early Voting FULL -TIME Polling Locations: 7:00 a.m. to 7:00 p.m. Noon to 5:00 p.m. 8:00 a.m. to 5:00 p.m. 7:00 a.m. to 7:00 p.m. Noon to 5:00 p.m. 7 :00 a.m. to 7:00 p.m. Main Location: Williamson County Courthouse, 710 Main, Georgetown, TX Branch Locations: Robert G. and Helen Griffith Building, 216 East Main Street, Round Rock Round Rock ISD Admn Building (Red River Room), 1311 Round Rock Ave, Round Rock Williamson County Annex, 350 Discovery Blvd., Cedar Park Lakeline Mall at Mervyn's Court, 11200 Lakeline Mall Drive, Cedar Park Brushy Creek MUD Office, 901 Great Oaks, Round Rock Brookshire Brothers, 3010 Williams Drive, Georgetown Clay Madsen Recreation Center, 1600 Gattis School Road, Round Rock Taylor Annex, 412 Vance, Taylor Early Voting PART -THAE Polling Locations and Schedule: Sun City Social Center, 2 Texas Dr., Georgetown Florence VFD, 301 S. Patterson, Florence Leander City Hall, 200 W. Willis, Leander Granger City Hall, 214 E. Davilla, Granger Liberty Hill Annex, 3407 RR 1869, Liberty Hill Thrall City Hall, 102 S. Main St., Thrall Jarrell Fire Hall, 212 N. 50' St., Jarrell Elections 11.05.02. EV Locs & Sched � / r Sat Oct 19 7 a.m. to 7 p.m. Sun, Oct 20 Noon to 5 p.m. Wed -Fri, Oct 30 -Nov 1, 7 a.m. to 7 p.m. Fri, Oct 25 11 a.m. to 6 p.m. Mon, Oct 28 11 a.m. to 6 p.m. Tues, Oct 29 11 a.m. to 6 p.m. Wed, Oct 30 11 a.m. to 6 p.m. Thurs, Oct 31 11 a.m. to 6 p.m. Fri, Nov 1 11 a.m. to 6 p.m. EXHIBIT "C" WILLIAMSON COUNTY POLLING PLACES - ELECTION DAY, November 5, 2002 CITY OF GEORGETOWN PCT. LOCATION 142 168 301 302 305 314 332 343 345 357 367 369 370 371 379 381 First Methodist Church Calvary Christian Center McCoy Elementary Georgetown Country Club Crestview Baptist Church County Courthouse Georgetown Fire Station No. 4 U.S. Post Office Christ Lutheran- -Red Room Mary Bailey Head Start Center First Methodist Church County Cent. Maintenance Facility Girl Scout Hut Crestview Baptist Church Berry Creek Country Club Sun City Social Center 08123/02 1 1 r 410 University Ave E, Georgetown 1351 FM 1460, Georgetown 1313 Williams Dr, Georgetown 1500 Country Club Rd, Georgetown 2300 Williams Dr, Georgetown 710 Main St S, Georgetown 4200 Airport Road, Georgetown 2300 Scenic Dr, Georgetown 510 Luther Dr, Georgetown 609 College Dr N, Near VFW, Georgetown 410 University Ave E, Georgetown 3151 S.E. Inner Loop Dr, Georgetown 1511 Laurel St, Georgetown 2300 Williams Dr, Georgetown 30500 Berry Creek Dr, Georgetown 2 Texas Dr, Sun City, Georgetown Page i ELECTION JUDGE /ALTERNATE APPOINTMENTS CITY OF GEORGETOWN ELECTION ELECTION DAY, NOVEMBER 5, 2002 PCT JUDGE ALTERNATE 301 Ken Jones Bobby E Donaldson 1808 Dawn Dr 1811 Terry Ln Georgetown, TX 78628 Georgetown, TX 78628 302 Velta Simmons Lillie H Hargett 128 Ridgecrest 509 Cedar Dr - 101 Georgetown, TX 78628 Georgetown, TX 78628 305/ Kathryn Elizabeth Boyd Mae B Carson 371 205 Shoal Drive 108 Lavaca Ln Georgetown, TX 78628 Georgetown, TX 78628 369 Jim Mills Christa R. Wade 1900 CR 103 300 CR 103 Georgetown, TX 78626 Georgetown, TX 78626 314 Harry F Gibbs Merrill Person 209 Church St S 2261 CR 152 Georgetown, TX 78626 Georgetown, TX 78626 332 Anna F Hughes Colin Michael Johnston 305 Sequoia Spur W 3011 Parker Dr Georgetown, TX 78628 Georgetown, TX 78628 142/ Felix O'Neill Rippy Sheila Ann McLemore 367 1205 Main St S 1902 Paige St Georgetown, TX 78626 Georgetown, TX 78626 343 David Glass John Thomas Lichtenthal 108 Persimmon Lane 102 Burr Oak Ln Georgetown, TX 78628 Georgetown, TX 78628 345 Dale A Efflandt Doris Baber 203 Susana Dr 907 Thousand Oaks Dr Georgetown, TX 78628 Georgetown, TX 78628 357 Roger M Busfield, Jr. J D Thomas, Jr. 103 River Park Cove 302 Walnut St Georgetown, TX 78626 Georgetown, TX 78626 168 Lucile W Byerley Evelyn E Werchan 2502 Sunrise Valley Ln 1602 Vine St H Georgetown, TX 78626 Georgetown, TX 78626 370 Shannon Lynn Oseen Virgil Franklin Carlson 104 Finch Ln. 1704 18`" St E Georgetown, TX 78626 Georgetown TX 78626 379 Helen L Jackson Claude Raymond Keckler 30100 Wingfoot Cove 120 Rain Lily Ln Georgetown, TX 78628 Georgetown, TX 78628 381 Audrey McDonald Harold R Steadman 122 Stetson Tr 101 Yucca Cove Georgetown, TX 78628 Georgetown, TX 78628 Early Voting Ballot Board Judge: Susie Stublar Central Counting Station Judge: John Willingham 0) Y/O 0• - S- z ir /0 A ExhlP /fO/ vie