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HomeMy WebLinkAboutMinutes_ARTAB_07.16.2007 WorkshopMinutes of the Meeting of the Arts and Culture Board Grant application sub - committee City of Georgetown, Texas Monday, July 16, 2007 The Arts and Culture Board Grant application sub - committee of the City of Georgetown, Texas, met on Monday, July 16, 2007. Board Members Present: Charles Aguillon, Jane Paden, Penny Plueckhahn Board Members Absent: Staff Present: Minutes t Regular Meeting Workshop Session Call to Order at 10:00 AM The committee members defined their charge as being to draft grant application (s) and to consider how a grant program should be administered. Several examples from other cities' arts grants programs were examined and discussed. The committee recommended taking the City of Plano model (attached) to the Arts and Culture Board meeting on July 18, 2007. Respectfully submitted, Charles Aguillon Acting Secretary Attachment: (City of Plano Applications and Guidelines) i uG %-ity o1 riano, t exas umcial - W ensite Page 1 of 1 • Home a Departments a Creative Arts . Cultural Affairs Grant Guidelines and Application Forms Cultural Affairs Grant Guidelines and Application Forms Creative Arts THE MAJOR GRANTS WORKSHOP WILL OF HELD ON APRIL !4 2007 FROM 9AM- 11AM IN THE COX BUILDING CLASSROOM, ROOM 121 Grant applications and guidelines are available here in downloadable PDF format. Click here to download Adobe Acrobat Reader. MajgcamntAoplicationFY0708. pdf MajorGrantGuidelinesFY0708 pdf SmallGrantApplitxtionFY0708. pdf SmatlGrantGuideli nesFY0708.pdf Special Event Sponsorship Grant Guidelines (Word Doc) Special Event Start -Up Grbn A _plication (Word Doc) Special Event Sustaining Grant Application (Word Doc) The deadline for Major Grant Applications, Special Events Grant Applications, and 2007 Small Grant Applications is May 11, 2007. Complete applications, as specified in the Guidelines documents (also available here for download), must be delivered no later than 5:00 PM. Please consult the guidelines for information on eligibility for the various grants. Please note that an organization may apply for either the Major Grants or the Small Grants, but not both. Small Grant and Special Event applicants will make presentations to the Cultural Affairs Commission on June 4, 2007. Major Grant applicants will make presentations to the Commission on July 14, 2007. City Council will consider the recommendations of the Cultural Affairs Commission in August, and final grant decisions will be made in September. Copyright 0 2005 The City of Piano. 1520 Avenue K, Plano, TX 75074 Map to City Hall Questions or comments? Email webmaster@plano.gov or call (972)941-7000. Privacy Policy Plano's Stages Arts In the Community Cultural Affairs Commission Cultural Affairs Grant Guidelines and Application Forms Municipal Exhibit Program Public Art Program Upcoming Arts Events http://www.plano.gov/Departments/Arts/Cultural+Affairs+Commission.htm 7/15/2007 1Ile laity of Plano, 'Texas Othcial Website Page 1 of 1 i Home :. OaoaAments n Creative Arts n Public Art Program Public Art Program Creative Arts The Public Art Program enhances the community by beautifying local spaces such as parks, recreation centers, and libraries. Public art is: about the people, selected by the people, and for the people. The pieces will continue to provoke thought and conversation among all ages. To participate in a selection process or find out more about the program, contact Christine Eubanks , Cultural Programs Coordinator. Public Art Committee Mission: The Plano Public Art Committee consists of 7 members who advise and make recommendations to the Piano City Council and appropriate City board and commissions to the Public Art Program concerning the following matters: a. Public Art policies and procedures; b. Artist selection juries and process; c. Commission and placement of artworks; d. Maintenance and removal of artworks; e. Development and approval of the annual Public Art Plan History: The Public Art Committee was established by resolution of the City Council In September, 1999. In 2003, a Public Art Master Plan was adopted by resolution of the City Council. The Public Art Funding Ordinance was established in early 2005. The Public Art Committee now has three completed projects and seven underway. Staff: Christine Eubanks Council Liaisons: Jean Callison and Loretta Ellerbe Committee Members: Chair: Bob Drotman Vincent Bush Mary Jo Forbes Maury Hal Marcus Jacie Moore Margaret Robinette Meetings and Term: 1st Wednesdays of the month; called meetings are 3rd Wednesdays of the month. Terms are two years long with a maximum of two terms. Public Art Committee Agendas Public Art Committee Minutes Copyright U 2005 The City of Plano. 1520 Avenue K, Plano, T-X 75074 Map to City Hall Questions or comments? Email webmaster@plano.gov or call (972)941-7000. Privacy Policy Plano's Stages Arts in the Community Cultural Affairs Commission Cultural Affairs Grant Guidelines and Application Forms Municipal Exhibit Program Public Art Program Upcoming Arts Events ,-% I • • • http://www.plano.gov/Departments/Arts/Public+Art+Program.htm 7/15/2007 i ne �_ny ui rhino, i exas umclai w eoslte Page 1 of 2 ■ is • Home a Departments s Creative Arts s Cultural Affairs Commission Cultural Affairs Commission Creative Arts Stab: Jim Wear Council Liaisons: Deputy Mayor Pro Tern Sally Magnuson and Councilwoman Jean Callison Commissioners: Chair. Patricia. Madigan Alex Johnson Cathy Kuo Chris Griffith Logan Sankaran A. Basit Siddioui Beth Weingarden Cultural Affairs Commission Aaendas Cultural Affairs Commission Minutes PACKETS FOR THE CULTURAL AFFAIRS COMMISSION MEETINGS WILL BE AVAILABLE ONLINE THE FRIDAY BEFORE EACH MONDAY NIGHT MEETING. Statement of Purpose The Cultural Affairs Commission was established by the City of Plano to ensure that the arts were incorporated into the civic Infrastructure for the City's residents. The Cultural Affairs Commission reviews and makes recommendations to Council on applications for Major Grants, Small Grants, and Special Events Grants. The Commission also selects the contractor for the Summer Arts Program. The Arts and Culture Grants Program and the Summer Arts Program are provided through the Cultural Affairs Commission. The Arts and Culture Grants program provides support for non-profit arts organizations to entertain and engage our citizens In all aspects of the arts. The Summer Arts Program provides free art camps for underserved youth- music, theatre, dance, and visual arts experiences are on the menul The current provider of the Summer Arts Program is the ArtCentre of Plano. Contact Jim Wear, Creative Arts Manager, at 972-941-5202 or jimw@plano.gov. for more information regarding the grants application process. CITY OF PLANO CULTURAL AFFAIRS COMMISSION 2007 CALENDAR Jan. 8 Initial meeting. Ethics training. Subcommittee Report. Finalize work plan for 2007. Feb. 5 Regular meeting. Discuss MG Evaluation Criteria. Mar. 5 Regular meeting. Discuss 2007-08 Special Event (SE) Guidelines, Applications and Evaluation Criteria. Apr. 2 Regular meeting. Finalize SE Guidelines and Applications. April 3 (Tuesday) SG, MG, and SE Guidelines and Application forms available to the public. Apr 14 (Sat.) Workshop for MG applicants. May 11 (Fri) SG, MG, and SE applications due by 5pm. May 18 Applications picked up by commissioners. Available until 7pm. May 18- Commissioners review SG, MG, and SE applications. Aug 6 June 4 Regular meeting. SG and SE presentations made to commission. July 14 (Sat) MG presentations made to commission. Planes Stages Arts in the Community Cultural Affairs Commission Cultural Affairs Grant Guidelines and Application Forms Municipal Exhibit Program Public Art Program Upcoming Arts Events i 1 I hq://www.plano.gov/Departments/Arts/commission.htm 7/15/2007 inc k—lLy of riano, texas vmclal wemite Page 2 of 2 Aug. 6 Regular meeting. Finalize SG, MG, and SE recommendations for City Council. Aug. 18 (Sat) Presentation of SG, MG, and SE recommendations to City • Council at FY 2007-2008 Budget Work Session. Sept. 10 Regular meeting. Discussion of Commission Activity during FY 2006-2007. Review CAC mission statement and goals. Oct. 1 Regular meeting. Update and finalize FY 2007-2008 CAC mission statement and goals. Copyright © 2005 The City of Plano. 1520 Avenue K. Plano, TX 75074 Map to City Hall Questions or comments? Email webmaster@plano.gov or call (972)941-7000. Privacy Policy • hq://www.plano.gov/Departments/Arts/conmiission.htm 7/15/2007 • • AV PC IT` OF PLANO T E \ A ti CMJTURAL APFAIIZS C ON A HSSION 2007-08 MAJOR GRANT GUIDELINES APPLICATION DEADLINE: FRIDAY, MAY 11, 2007, 5pm 1. ELIGIBILITY All organizations submitting an application must meet the following criteria: A. Must be based in the City of Plano, present, perform, exhibit, conduct workshops or provide services and other arts/cultural activities for the citizens of Plano as well as for those audiences and participants attracted through the organization's broad marketing and promotion practices; B. Must be nonprofit, federally tax-exempt under section 501(c)(3) of the Internal Revenue Code, and your IRS letter of determination must be attached to your application; C. Must have at least a 24 month history of continuous, stable programming prior to the grant application due date. Any exceptions must be approved by a two-thirds vote of the commission; D. Must have an active Board of Directors; E. Must have programming, administrative practices and board membership which do not discriminate on the basis of race, color, national origin, sex or disability; and F. If previously funded, applicant must have successfully fulfilled all prior contract obligations. G. Complete the Grant application on the form provided. An electronic template is available, yet no changes can be made to the format. All information requested must be provided in the order and format of the original template. H. Organizations applying for City of Plano Major Grants are not eligible to apply for City of Plano Small Grants in the same year. II. GRANT YEAR Grants are for expenses incurred no earlier than October 1, 2007 and no later than September 30, 2008. 2007-08 Grant Guidelines Page 1 of 5 P THE CITY OF PLANO • T E \ :A S CULTURAL AFFAIRS CONAUSSION III. REVIEW CRITERIA Applications for financial support in all categories will be reviewed using three (3) criteria. The criteria will be weighted as follows: Artistic/Cultural/Creative Merit 35% Community Outreach 30% Administrative & Fiscal Responsibility 35% A minimum composite score of 75% is required for any funding consideration. A score of less than 75% will not be considered. Any exceptions must be approved by 2/3 vote of the commissioners. Definition of Criteria Applicant must provide proof for all claims made in the application, for example tax returns, box office reports, in-house statistics, etc. A. Artistic/Cultural/Creative Merit (35%) Applicant demonstrates a history of high quality artistic/cultural or creative merit as perceived by peers, critics and/or the public, as evidenced by press reviews, awards and increases in average attendance; 2. Activities that promote and encourage creativity, quality and excellence in the • arts or in historic preservation/restoration; Innovation and creativity in programming, services, exhibits, capital projects; 4. Vision and leadership of artistic/cultural staff, which can be measured by continual artistic or service growth and a corresponding growth of audiences, participants and constituents; 5. Activities thatfurtherthe applicant's goals and objectives. B. Community Outreach (30% Measurable, ongoing efforts to involve individuals of different ethnic heritages within organization's leadership as demonstrated by artistic, cultural, technical and administrative staff and by board composition; 2. Efforts to reach new and special audiences through programming, services and education focuses which promote cultural diversity. Comprehensive marketing which promotes Plano as an important cultural center to its citizens, throughout the State of Texas and beyond; 4. Organized plan or methodology for education of the entire community regarding the organization's particular program or art form, as evidenced by classes, Master classes, public performances, PISD performances, etc. 5. Evidence of growing public demand as demonstrated by increasing audience size and percent of programs or services conducted in the City of Plano and beyond. n U 2007-08 Grant Guidelines Page 2 of 5 C Ill' OF PLANO • T E 1 r� � CUIMMAL AFFAMS COMMSSION C. Administrative & Fiscal Responsibility (35%) 1. A continuing history of growth, stability, fiscal responsibility and vision (as evidenced by such things as increasing private sector sponsorships and/or memberships, cost reductions, finding of new revenue streams, on -time submission of quarterly reports to City of Plano for past grants, etc.) 2. A Board of Directors which meets regularly and sets the policies of organization; 3. Ability to deliver programs, projects or services effectively; 4. Realistic budget proposal, as evidenced by a funding request proportionate to the service/usage levels; 5. Evidence of financial support from both private and public sectors. V. RESTRICTIONS The City of Plano will not fund the following: A. Grants to individuals; B. Reduction of deficits from or expenditures related to activities of previous fiscal years; C. Activities in which academic credit is given; • D. Mortgage interest and depreciation on real property or capital improvements; E. Scholarships and fellowships for employees/volunteers however, scholarships for programming are acceptable; F. Social functions, parties, receptions, openings, fundraising benefits, refreshments or beverages; G. Fines, penalties or costs of litigation and; H. Underwriting or subscriptions, investments, stocks, bonds or any financial obligation. Grants to an organization will not exceed 25% of the organization's previous fiscal year's expenditures less the above -restricted expenses. 0 2007-08 Grant Guidelines Page 3 of 5 IM At P TH E C 1- OF PLAN � T E X A HOW TO APPLY CULTURAL AFFAMS COMMISSION Ten (10) copies of the completed grant application in 12 pt. font and one (1) copy of supporting documentation must be received by the Cultural Affairs Commission by 5:00 p.m. on FRIDAY, MAY 11, 2007. Please do not use permanent binding (3-ring, spiral, etc). Bind each copy with one binder clip. Cover sheets can be on one piece of white paper. If hand delivering package, deliver to: Cultural Affairs Commission c/o Jim Wear City of Plano 1517 Avenue H, I" floor, Suite 133 Plano, TX 75074 VI. REVIEW PROCESS If mailing package, mail to: Cultural Affairs Commission c/o Jim Wear, Creative Arts Manager City of Plano P. O. Box 860358 Plano, Texas 75086-0358 A. On Saturday, July 14 2007, an approximately 20 minute mandatory review process will take place. The review will consist of a ten (10) minute presentation and a ten (10) minute questions and answer session. Representatives of applicant organization should be prepared to answer questions relevant to its application. B. The Cultural Affairs Commission will present its recommendations for grants funding to the Plano City Council for final review on August 11, 2007. C. Once the Plano City Council has approved the funding of a grant (when the City • of Plano FY 2007-2008 Budget is approved in September 2007), the arts/cultural organization will be advised in writing. VII. ANNOUNCEMENT Announcement of the funding decisions will be made no later than September 29, 2007. The estimated timing for the disbursement of funds will be announced at that time. Vill. FUNDING AVAILABILITY Funds will be made available after the organization has accepted, signed and returned the contract to the City of Plano. No funds will be available before November 1, 2007. IX. OTHER REQUIREMENTS A. The arts/cultural applicant must attend the mandatory workshop for grants applicants from 10 am —12 rTo—on7 on April 14, 2007. Workshop will be held at the Cox Building, 1517 Avenue H., Plano, Texas. B. The grantee organization must: 1_ Incorporate the following acknowledgment in all of its publications (including programs, flyers, brochures, handbills, press releases, advertisements, annual reports and all other mailing pieces: "(the organization) is funded in part by the City of Plano." Grantee will provide copies of these publications and documents to the City of Plano • 2007-08 Grant Guidelines Page 4 of 5 C ITY OF P AV PLAIT • T E X A S :7 E CU7I1'URAL AFFAIRS CO24MSSION 2. Maintain grant funds in a separate bank account established for that purpose and may not commingle grant funds with any other money or maintain it in any other bank account. 3. Provide free admission to its programs/events for its Commissioner liaison. Commissioner liaison assignments may change during the grant year. 4. Provide the commission with advance notice of performances 5. Provide the City of Plano with detailed quarterly reports sufficiently describing the expenditure of funds provided by the City, as well as a written description of program goals achieved and/or progress of same for the period covered by each report. Each quarterly report is due no later than 30 days after the end of the quarter. Reports will be due at the end of January 2008, the end of April 2008, the end of July 2008, and the end of October 2008. 2007-08 Grant Guidelines Page 5 of 5 a • PT1It' PLANO E E. \ !\ ; Cu I t u r a t A f f a! r s C o m m Is s l o n FY 2007-08 APPLICATION FOR MAJOR GRANT Must be submitted no later than Ma 11. 2007 THIS APPLICATION MUST BE TYPED AND SUBMITTED ON EITHER THIS FORM OR THE ELECTRONIC TEMPLA TEA VAILABLEAT THE CONTACT POINTS BELOW If mailing, mail to: If hand deliverina. deliver to: Cultural Affairs Commission Cultural Affairs Commission c/o Jim Wear, Creative Arts Mgr. c/o Jim Wear, Creative Arts Mgr. City of Plano City of Plano P. O. Box 860358 1517 Avenue H, 1 st Floor, Suite 133 Plano, TX 75086-0358 Plano, TX 75074 APPLICANT ORGANIZATION: ORGANIZATION DIRECTOR: PROGRAM ADMINISTRATOR: Name: • Address: Daytime Phone: • GRANT CONTACT PERSON: Title: City: Zip: email: Name: Title: Address: City: _ Daytime Phone: email: FINANCE OFFICER: Name: Address: Daytime Phone: Zip: Title: —City: Zip: email: 2007-08Gr a r t app l loa thin Paga 1 fl C 11F1" OF # PLANO F L X A S CLASSIFICATION: Cu i t u r a i Affairs C o m m i s s i o r, For the purposes of this program, organizations seeking support would be classified in the following manner: Community Arts Organization —Those organizations that primarily utilize volunteer talent, and volunteer administration, and may or may not have one paid employee or artistic director. Semi -Professional Arts Organization — Those organizations that use a combination of volunteer and paid talent, and may or may not utilize paid administration and/or artistic direction. Professional Arts Organization — Those organizations that use paid talent, paid administration and paid artistic direction. Please indicate which type of organization best describes yours: ❑ Community ❑ Semi -Professional ❑ Professional VALIDATION OF APPLICATION The signatory declares that he/she is an authorized official of the applicant, is authorized to make this application, and certifies that the information in this application is true and correct to the best of his/her knowledge. Signatory further declares that applicant, if previously funded by the City of Plano, has successfully fulfilled all prior Grant contract obligations. Signature of Authorizing Official Date Typed Name Title within Organization Email Address Business Telephone Home Telephone E • 0 2007-08 G r a n t a PP i i c a t i o n P a g a 2 • n • ® CITY OF PLANO ri_xAS Cu I t u r at A f f a 1 r s Co m m i s s i o n GRANT AMOUNTS: Amount Requested for 2007-08 Amount Received for 2006-07 Percent increase requested over last year's grant 2007-08 BUDGET SUMMARY: PERSONNEL (as itemized on page 6) CONTRACTED SERVICES (as itemized on page 6) TRAVEL (as itemized on page 6) RENTAL EXPENSE (as itemized on page 7) DEPRECIATION/MORTGAGE INTEREST IIA ADVERTISING & PROMOTION (as itemized on page 7) INSURANCE (as itemized on page 7) OTHER EXPENSES (as itemized on page 8) VOLUNTEER TIME (located on page s) *must match total on most recent tax return* DONATED GOODS/SERVICES (located on page 10) NfA j i f Total Grand Total Requested: (Must balance to "Grand Total Requested" on bottom of page 8) Grand Total $ Grand Total Requested divided by (last completed year's expenses less restricted expenses) equals..................................................................... o/° Grants to an organization will not exceed 25% of the organization's previous fiscal year's expenditures less the above -restricted expenses. 2007-08Gr ant appli.at,n Pa9a3 .M PPOF -T.AN0 r E X A CUI117 RAL AFFAIRS CON TM SSION COMPARISON OF ACTUAL, PROJECTED AND PROPOSED BUDGET APPLICANT'S FISCAL YEAR IS TO Month Month Financial Recap for Grant Year 2005-06 Projected Budget for Grant Year 2006-07 Proposed Budget for Grant Year 2007-08 Last Current Proposed Complete Budget Budget FY 2005-06 FY 2006-07 FY 2007-08 A. Earned Income Total Earned Income B. Contributed Income (list below) Total Contributed Income C. In Kind Income (list below) C1. Donated Goods or Services C2. Volunteer Time' D. Total All Income (A+B+C) E. Expenses (list below) E1. Personnel E2. Contracted Services E3. Travel E4. Rental Expense E5. Advertising & Promotion 2007-08 GRANT APPLICATION PAGE 4 0 0 • PT f-IF crn or- l'L/tN CUI)ITIIRAL AFFAIRS COMIIIISSION Last Current Proposed Complete Budget Budget FY2005-06 FY 2006-07 FY 2007-08 E6. Insurance E7. Other Expenses F. Depreciation/Mortgage Interest G. Total Expenses H. Total Income (D) Minus Total Expenses (G) Equals Net Attach to this application (all 10 copies): • Balance Sheet and Statement of Income and Expenses AND Form 990 as filed with the U.S. Internal Revenue Services forthe two most recently ended fiscal years. Use the following pages to itemize your request. is 2007-08 (IRANT APPLICATION PACE 5 THC C M OF P' AN Q T - \ A CUI)YURAL AFFAIRS COMNUSSION • 2007.08 BUDGET CATEGORY ITEMIZATION FOR FUNDS REQUESTED - -- ----- - ------ ease list all compensated employees, whether full or part time. Name Title FT/PT Salary Amount Requested I I I Benefits I I I I I I I I I I I I j I I I I I j i I I I I I Total Amount Requested $ Contracted Services (_Description I Amount Requested I • I I I I I I I I I Travel Total Amount Requested $ Total Amount Requested $ 0 2007-08 GRANT APPLICATION PAGE 6 • 0 • pCIIIE' OF F ANO Rental Expense Advertising & Promotion Insurance 2007-08 GRANT APPLICATION Total Amount Requested $ Total Amount Requested $ Total Amount Requested $. Amount nt PAGE 7 C Ill' OF �NO CUIXURAL ARAMs COXMnSSZON Other Expenses: (List any type of expenses greater than $250.00 as a separate line item.) Grand Total Requested $ (Add totals from categories above. This should be the same amount listed as Grand Total Requested, located below "2007-08 Budget Summary" in the beginning of this application on page 3.) 2007-08 GRANT APPLICATION PAGE 8 0 • • 0 0 pO�4 N CUUIURAL AF7AMS COMMISSION VolunteerTime Number of Volunteers No. of Hours Services Provided $ per hour est. I I I ( I I I I I j I I I I I I I I I Donated Goods or Services Donated Goods/Services Fctimatari Vallla Board of Directors name City of Residence I � I I I I I I I I I I I I I I I I I I 2007-08 GRANT APPLICATION PAGE 9 THE C-�'CF l'ANQ CULTURAL AFFAIRS COMNIIssION • Leadership Diversity Please indicate the ep rcent of Staff and Board belonging to the following groups: of White (not of Hispanic Origin) Black (not of Hispanic Origin) American Indian or Alaskan Native Hispanic Asian or Pacific Islander Multi -Racial / Other Male Female Young Adult (ages 21-34 Mature Adult (ages 35-54) Seniors (ages 55 and up) Note: Each staff or board member will belong to more than one group so total will exceed 100%. • E 2007-08 GRANT APPLICATION PAGE 10 TI-IE C:171` OF 0 ��ANO CUlfrURAL AFFAIRS COXMIISSION FUNDS FROM SOURCES OTHER THAN THE CITY OF PLANO: (Please itemize.) Source Amount of Funds Government Local County State Federal Other Investors/Contributors Individual Corporate Foundations Fees • Admissions Applications Vendors Tuition Concessions Memberships Subscriptions Other Is Total $ 2007-08 GRANT APPLICATION PAGE 11 -n iE_ CITY OF PLANO PF L- \ A NARRATIVE QUESTIONS CU12TUFLAT, AFFAIRS COMIffSSION Please look at the criteria in the grant guidelines when you answer the following questions. Be specific and give examples. Answers to individual questions should be as brief as possible and should never exceed one page per question. 1. Describe the history and purpose of the organization. 2. Describe how any grant funds awarded will be used. 3. List the programs and activities for the upcoming grant year. 4. Show evidence of growth in community support prior to the grant year. Include the number of performances, exhibitions, audience sizes, services or enrollment. Be sure to include specific information as to the percent of activities taking place within the City of Plano. 6. How does your programming or project meet the definition of Artistic/Cultural/Creative merit as described in the grant guidelines? 6. How does your programming or project meetthe definition of Community Outreach as described in the grant guidelines? . 7. How does your organization meet the definition of Administrative and Fiscal Responsibility as described in the grant guidelines? 8. How do you publicize your activities? How do you evaluate these efforts and what have you done to increase the effectiveness of your marketing efforts? 9. What do you consider to have been your greatest success in the last fiscal year? 10. An explanation of the public benefits to the City of Plano which will result from your organization's efforts. 11. What is your organization doing to bring visitors to Plano to stay in local hotels and otherwise support the hospitality industry? 2007-08 GRAN'T APPLICATION PAGE 12 • • PIE" OF • • • CU ITURAL AFFAIRS COMMIISSION OTHER REQUIRED DOCUMENTATION The following additional information is required to process and grant application: A. IRS Letter of Determination certifying federal tax-exempt status under section 501(c)(3) of the Internal Revenue Code; B. Statement of Good Standing from Texas Comptroller's Office C. Articles of Incorporation, if applicable. D. Constitution and/or By -Laws; E. If your organization's budget exceeds $50,000 (Exclusive of in -kind) attach a copy of the last independent audit of financial records. If no audit was completed, please explain. F. Schedule of Board of Directors meetings for the period of October 1, 2007 through September 30, 2008. Board of Directors meetings must occur at least once per quarter. G. Resumes of principal staff and artists or relevant job descriptions. H. Organization will obtain a Certificate of Insurance for liability coverage as outlined in the attached Exhibit A. The City of Plano requires each grantee to have liability insurance to protect the public for acts by the grantee. This mandated coverage does not cover the grantee nor any of its members. - We encourage the grantee to acquire insurance to cover itself and its members as it deems fit. Please see your insurance agent for the local government endorsement. The cost of the local government endorsement may be included as part of your budget to be considered for a grant. Joey Page, Risk Manager, City of Plano, is available at (972) 941-7129 if you or your insurance agent have questions on the required coverage. OPTIONAL SUPPORTING DOCUMENTATION This should be additional material that you wish to append that further explains the activities of your organization such as: • Long Range Plan - 3-5 years • One labeled videotape of performance(s), exhibits, workshops, capital project and/or other activity for which City of Plano grant funds will be utilized. • Programs, publicity, articles, review, etc. • Letters of support from patrons or other organizations in the community. ORAL PRESENTATION OF A GROUP'S APPLICATION IS MANDATORY. 2007-08 GRANT APPLICATION PAGE 13 QTI OF PIANO CULTURAL AFWAIRS COMMISSION EXHIBIT A Organization shall procure and maintain for the duration of the grant agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the services performed or to be performed hereunder by the Organization, its agents, representatives, employees, volunteers, officers, directors or sub -contractors. The Organization shall maintain insurance with limits not less than $500,000 per occurrence, $1,000,000 aggregate and will be as broad as ISO Form Number GL 0002 (Ed 1/72) covering Comprehensive General Liability and ISO Form Number GL 0404 covering Broad Form Comprehensive General Liability, or ISO Commercial General Liability coverage ("occurrence" form CG 0001). Coverage will include: A) Premises - Operations, B) Broad Form Contractual Liability, C) Broad Form Property Damage and D) Personal Injury. The policy will be endorsed to contain the following provisions: The City, its officials, employees, volunteers, Boards and Commissions are to be added as "Additional Insured" as respects to liability arising out of any activities performed by or on behalf of the Organization. The policy shall contain no special limitations to the scope of coverage afforded to the City. The Organization's insurance coverage shall be primary and any insurance or self-insurance shall be in excess of the Organization's insurance and shall not contribute with it. Certificate must include a waiver of subrogation as regards the workers compensation policy. If your organization has no employees, and therefore does not carry workers compensation insurance, you must provide to the City of Plano a letter stating that you have no employees and therefore do not carry workers compensation insurance. Insurance shall be placed with insurers with an A.M. Best rating of no less than A:VI or a Standard & Poor rating of A or better. The Organization shall furnish the city with a certificate of insurance which shows the coverage provided. The insurance policy will be endorsed to state that coverage shall not be suspended, voided, canceled, non -renewed, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the city. • 2007-08 GRANT APPLICATION PAGE 14 • CITY OF PLANO CULTURAL AFFAIRS COMMISSION SMALL GRANTS PROGRAM GUIDELINES 2007-2008 Deadline: Friday, May 11, 2007, 5pm Eli ibili A.) Small, new and emerging arts organizations based in the City of Plano are eligible to apply. B.) Organizations which are not 501c.(3) nonprofit organizations may apply to this program for a total of two years. After that time, it will be required that a group will have acquired 501c.(3) status and that your IRS letter of determination be attached to your application. C.) Organizations must present, perform, exhibit, conduct workshops or other arts and cultural activities for the citizens of Plano as well as for those audiences and participants attracted through the agency's marketing and promotion practices. D.) If previously funded, applicant must have successfully fulfilled all prior contract obligations. E. Complete the Grant application on the form provided. An electronic template is available, yet no changes can be made to the format. All information requested must • be provided in the order and format of the original template. Grants Levels A.) Grants awarded in the small grants program will not exceed $1,000.00. B.) Organizations applying for City of Plano Small Grants are not eligible to apply for City of Plano Major Grants in the same year. Use of Funds A.) Funds may be used for artist's fees; promotion; purchase of production supplies and equipment; contract services vital and exclusive to the program; transportation; performance/exhibit space rental. B.) Funds may not be used for: 1. Reduction of deficits or old debts. 2. Mortgage interest and depreciation on real property. 3. Socialfunctions i.e. parties, receptions, openings, fund raising benefits or refreshments. 4. Capital improvements or construction. 5. Scholarships, awards, prizes or fellowships for employees/volunteers; however scholarships for programming are acceptable. 6. Fines or penalties. 0 Small Grants Program Guidelines 2006-2007 Page 2 7. Grants to individuals. • 8. Underwriting, subscriptions or investments. 9. Activities in which academic credit is given. 10. Day-to-day administrative operations such as administrative supplies, salaries, office rental and other administrative costs. Grant Year Grants are for expenses incurred no earlier than October 1, 2007 and not later than September 30, 2008. Review Criteria Applications for financial support in all categories will be reviewed using three (3) criteria. The criteria will be weighted as follows: Artistic/Cultural/Creative Merit 35% Community Outreach 30% Administrative and Fiscal Responsibility 35% A minimum composite score of 75% is required for any funding consideration. A score of less than 75% will not be considered. Any exceptions must be approved by 2/3 vote of the commissioners. Definition of Criteria • A. Artistic/Cultural/Creative Merit Applicant demonstrates a history of and/or a potential for quality artistic/cultural or creative merit as perceived by others (i.e. peers, critics, and/or the public). B. Community Outreach Measurable, ongoing efforts to involve individuals of different ethnic heritages as demonstrated by artistic/cultural, technical and administrative staff and by board composition. C. Administrative & Fiscal Responsibility A continuing history of growth, stability, fiscal responsibility and vision. Is Small Grants Program Guidelines 2006-2007 Page 3 • How To Appiv Ten copies of the completed grant application and supporting documentation must be received by the Cultural Affairs Commission by Friday, May 11, 2007 at 5 pm. Applications submitted after this deadline will not be accepted. Please deliver as follows: • 0 By Hand The Cultural Affairs Commission c/o Jim Wear Creative Arts Manager City of Plano Cox Building, 1't Floor 1517 H Avenue Plano, TX 75074 Review Process By Mail The Cultural Affairs Commission c/o Jim Wear Creative Arts Manager City of Plano P. O. Box 860358 Plano, TX 75086-0358 A.) The Commission will present its recommendations for small grants funding to the Plano City Council for review on Aug. 11, 2007. B.) Applying organizations will be advised by letter of the results of Council action. Funding Availability Funds will be available after the funded organization signs and returns the contract to the City. Funds will be available no earlier than November 1, 2007. Other Requirements The grantee organization must: Incorporate the following acknowledgment in all applicant's publications (including programs, flyers, brochures, handbills, press releases, advertisements, annual reports and all other mailing pieces); "(the organization) is funded in part by the City of Plano." Grantee will provide copies of these publications and documents to the City of Plano. 2. The grantee organization will provide free admission to its program/events for its Commissioner liaison. Commissioner liaison assignments may change during the grant year. 3. Advance notice of performance schedule is required. 4. Within thirty (30) days of the close of the contract term, Grantee Organization will provide financial records sufficiently describing the expenditure of funds provided by the City, as well as a written description of program goals achieved and/or progress of same for the contract period. • CITY OF PLANO SMALL GRANT APPLICATION 2007-2008 Deadline: Friday, May 11, 2007, 5pm THIS APPLICATION MUST BE TYPED AND SUBMITTED ON EITHER THIS FORM OR THE ELECTRONIC TEMPLATE AVAILABLE ONLINEAT www.plano.gov/Departments/Arts/Cultural+Affairs+Commission.htm CULTURAL AFFAIRS COMMISSION c/o Jim Wear City of Piano Creative Arts Manager P. O. Box 860358, Piano, TX 76086-0368 Cox Building,1617 H Avenue (972) 941.6202; jimw@plano.gov 1. Applicant Organization Name: 2. Address: 3. Contact Person: 4. Telephone: __ lDay) (Evening) • 5. Fax: 6. Email: 7. Amount Requested: 8. Art Form Please check all that apply: Crafts Theater Film Music Dance Visual Arts Vocal Ballet Painting Instrumental Modern Sculpture Classical Jazz Mixed media Trad./Folk Folk Photography Multi- Fiber Discipline Other: Is your group devoted to a specific ethnic artor cultural heritage? If yes, please identify: I 9. Total annual operating budget of your organization. (Please attach additional sheets • if necessary.) Expenses Income Staff Earned Administrative Unearned Marketing Contract Services Space Rentals Equipment Transportation Other (specify) TOTAL 10. Please summarize the history of your organization • 11. How will your organization serve the Plano Community at large? 12. Where will your programs/activities occur? 13. a. Please describe the program or activities which these funds will support: 0 • b. Funds provided by this grant will be used for the following purpose(s): Check all that apply. Artist Fees Production Supplies Performance/ Exhibit Space Promotion Production Equipment Programming Scholarship The applying organization must specify the exact use of funds. Transportation Contract Services (Other than artist fees) Other 14. Who is the targeted audience and what attendance/participation level is anticipated? 15. If you have a Board of Directors, please name them. If not, who is responsible for your organization? • 16. If you have achieved 501c.(3) status, attach the IRS Letter of Determination certifying federal tax-exempt status under section 501c.(3) of the Internal Revenue Code to the application. 17. VALIDATION OF APPLICATION The signatory declares that he/she is an authorized official of the applicant organization, is authorized to make this application, and certifies that the information in this application is true and correct to the best of his/her knowledge. Principal Authorized Official: (Type) Signature: Title: Date You are strongly encouraged to attach additional supporting documentation to this application. Please include items that may help to further explain the activities of your organization. 0 0 • • Pcin� of I'LANO ExA S Cultural Affairs Commission 2007-2008 SPECIAL EVENT SPONSORSHIP GRANT GUIDELINES APPLICATION DEADLINE: 5:00prrm MAY 11, 2007 Special Event — a short-term celebration provided for the community at -large and open to the public f. GRANS' TYPES This gr nt opportunity is available to start-up events. This would include years one th ough four of an event. Events are eligible for start-up grants for a maxim m of four years. This gi ant is offered in a scale of maximum participation by the City of Piano based on the event's age. ear* One = maximum of 50% of event total expense budget ear* Two = maximum of 45% of event total expense budget ear* Three = maximum of 40% of event total expense budget Year* Four = maximum of 35% of event total expense budget Year — for the purpose of Sponsorship Grant Applications the year count will begin the first year in which the event applies to the City of Plano for funding This g The total opportunity is available to events in year five and beyond. ium participation by the City of Plano will be a maximum of 25% of the expense budget calculated on the most recent expense budget. 2007-2008 Event Sponsorship. Grant Guidelines Page 1 of 7 PI�LANO TExA Cultural Affairs Conunission D. Personnel employed full-time or part-time by the event specifically for the purpose of managing the event. E. Social functions, parties, receptions, openings, fundraising benefits, refreshments or beverages; F. Fines, penalties or costs of litigation and; G. Underwriting or subscriptions, investments, stocks, bonds or any financial obligation. Under unusual circumstances and needs, supported by very detailed and complete documentation, exceptions to the percentage limit may be requested by an applicant agency. Exceptions will only be recommended by a 213 favorable majority vote of the Cultural Affairs Commission. V. HOW TO APPLY Ten (10) copies of the typed, completed sponsorship application and one (1) copy of supporting documentation must be received by the Cultural Affairs Commission by 5:00 p.m. on May 11, 2007. If hand delivering package, deliver to: Cultural Affairs Commission c/o Dana Conklin City of Plano 1409 Avenue K, Plano, TX If mailing package, mail to: Cultural Affairs Commission c/o Dana Conklin City of Piano P. O. Box 860358 Plano, Texas 75086-0358 • • r� 2007-2008 Special Event Sponsorship Grant Guidelines Page 5 of 7 11 • • • up PCCITY" F PLANO � Cultural Affairs Commission PROCESS A. n Monday, June 4, 2007, the review process, lasting approximately enty (20) minutes, will take place at the scheduled meeting of the ultural Affairs Commission. review is mandatory for Start-up Sponsorship Grant applicants and be requested by the Commission for those applying for Sustaining isorship Grants. review will consist of a ten' (10) minute oral presentation by the licant and a ten (10) minute questions and answer session. ►resentatives of applicant organization should be prepared to answer and all questions based upon its application. B. IThe Cultural Affairs Commission will use a final formula to calculate the total recommendation for the sponsorship grant funding amount. (Event Budget x max % eligible) x Total Composite Score of Commissioners C. The Cultural Affairs Commission will present its recommendations for sponsorship funding to the Piano City Council for final review and approval on August 18, 2007. D. Once the Plano City Council has approved the funding of a sponsorship, the agency will be advised by a letter from the City of Piano. VII. ANNOUNCEMENT Anno ncement of the funding decisions will be made no later than September 30, 2 07. The estimated timing for the disbursement of funds will be announced at tha time. Cont r ct documents will be prepared for approval by the Plano City Council after the bE ginning of the appropriate fiscal year. Vlll. FUNDING AVAILABILITY Fund will be made available after the sponsorship applicant has accepted, signei I and returned the contract to the City of Plano. No funds will be available befor � October 1, 2007. 2007-2008 Spe4al Event Sponsorship Grant Guidelines Page 6 of 7 P� 4 TI-IE C;ITI" OF PLANO T E \ A S Cultural Affairs Commission OTHER REQUIREMENTS The sponsorship applicant must: 1. Include the City of Plano at the appropriate sponsorship level in all applicant's publications (including programs, flyers, brochures, handbills, press releases, advertisements, annual reports and all other mailing pieces: 2. Start Up Grant: Must provide a voting seat on the event planning committee. Sustaining Grant: Must provide a minimum of one report per quarter to staff prior to event. An after -event report outlining the results of the event, paying particular attention to items reflected in the application, must be received with the financial records as outlined in the contract. 3. Applicant, if awarded a grant, must provide Certificate of the City of Plano as an additional insured. Insurance m coverage, and worker's compensation coverage for those employees. See application for minimum amounts required. Insurance naming ust include liability organizations with • • • 2007-2008 Special Event Sponsorship Grant Guidelines Page 7 of 7 2007 Arts and Culture Board Attendance Report 07 fiber t/Total )er of in s Number of Excused Absences 4 1 4 4 ! '4 2 4 4 4 1 4 L_J • General Information: services which benefit standing under IRS cc decision to approve or need for services, the the services, the qualif for the City's 2007-2C deadline date of June EST_1848 GEORGETOWN TEXAS City of Georgetown Social Services Funding APPLICATION AND GUIDELINES to City of Georgetown budgets a limited amount of funds to pay for contracted social > citizens and the community. Eligible applicants are non-profit organizations in good �s or other governmental bodies with the authority to provide social services. The ,sapprove an application will be made by the City Council and will be based upon the pectation that the need can be reasonably addressed, consequences of not providing ttions of the applicant organization, and the availability of funds. To receive funding fiscal year (beginning October 1, 2007), applications must be submitted by the 2007. Instructions: Applicati ns must be complete and contain original signatures. Complete all sections and attach required information. Mail completed, signed application to: Social Services Funding, Management Services Division, City of Geo getown, P.O. Box 409, Georgetown, Texas 78627-0409 or bring completed, signed application to the Manz gement Services Division at 113 E. 8th Street in Georgetown. Section 1: Applicant Legal name of organi formation Non -Profit (501(c)(3)] Tax Identification Number: Address: Location/S reet Mailing Telephone Number: E-Mail: Name of ExecutiveDirector: Telephone Number: E-Mail: Name of Board Chair: Telephone Number: E-Mail: • Primary Contact Pe T on: City city State Zip Code Fax Number: ( �_ Fax Number: ( ) Fax Number: ( 1 City of Georgetown Social Services Funding Application, Page 1 Telephone Number: 0E Section 2: Reques Describe purpose organization rece proposed services Amount of funds What is the total List source(s) of 0 Fax Number: of request and the services to be provided with these funds (if your �ved funding in FY 2006-07, please indicate whether or not the for the upcoming year are different from the past year): ested from the City of Georgetown: t to provide these services: funds and amount provided by source: Section 3: Problem Statement Describe the community problem to be addressed and the need for these services: What will happer if these services are not provided? City of Georgetown Social Services Funding Application, Page 2 • What other res need? Section 4: Goals Describe the are available in the community to address this problem and Objectives goal(s): • Describe measura ale service objectives (outcomes, not methods) and indicate the time by which they wil be accomplished: Describe the population that will benefit from these services: Section 5: Qual What is the aae: Briefly describe n LJ itions of the Applicant s mission statement: agency's history, programs, and services: City of Georgetown Social Services Funding Application, Page 3 Describe qualificat • funding is request for the contract: Attach verificatio' determination lett Attach current list terms of office. Attach financial s audited statement )ns of key staff members who will be providing services for which d, and key administrative staff members who will be accountable of non-profit or governmental status, (for example IRS officers and Board of Directors members. Indicate affiliation and atements for last completed fiscal year (audited if available; if are not available, please explain.) Section 6: Certification The applicant cer ifies that all information in this application and all information furnished in support of this application is true and complete to the best of applicant's knowledge and be ief. • The applicant shall not, in the provision of services, or in any other manner, discriminate agair st any person on the basis of race, color, creed, religion, sex, national origin, age, familiz 1 status or handicap. The applicant wil at all times indemnify and hold the City of Georgetown harmless against all losses, costs, damages, expenses, and liabilities of any nature directly or indirectly resulting from, arising out of or relating to the City's acceptance, consideration, ap roval, or disapproval of this request and the issuance of funds herewith. Typed Name of Eicecutive Director Typed Name of Chair of Board of Directors Signature of Exec�itive Director Signature of Chair of Board of Directors Date Signed • Date Signed City of Georgetown Social Services Funding Application, Page 4 • General Information: Children and Youth F Georgetown's prograrr either because of fees c codes or other govern decision to approve or programs that are offe Youth Program Fundi receive funding for the by the deadline date o1 EST. 1818 GEORGETOWN TEXAS City of Georgetown Children's and Youth Program Funding APPLICATION AND GUIDELINES he City of Georgetown budgets a limited amount of funds to pay for contracted grams that benefit children and youth who have little or no access to the City of or services that the City is legally authorized to provide but not currently providing, location. Eligible applicants are non-profit organizations in good standing under IRS ental bodies with the authority to provide programs for children and youth. The sapprove an application will be made by the City Council and will be based upon the d meeting the criteria outlined in the City Council Policy relating the Children and ;, the qualifications of the applicant organization, and the availability of funds. To ity's 2007-2008 fiscal year (beginning October 1, 2007), applications must be submitted ane 22, 2007. Instructions: Applicati ns must be complete and contain original signatures. Complete all sections and attach required information. Mail completed, signed application to: Children's and Youth Funding Programs, •Management Services Division, City of Georgetown, P.O. Box 409, Georgetown, Texas 78627-0409 or bring completed, signed app ication to the Management Services Division at 113 E. 8th Street in Georgetown. Section 1: Applicant Ii iformation Legal name of organiz lion: Non -Profit (501(c)(3)) Tax Identification Number: Address: Location/Sti et City Mailing City State Zip Code Telephone Number: Fax Number: E-Mail: Name of Executive Dii ector: Telephone Number: Fax Number: E-Mail: Name of Board Chair: Telephone Number: Fax Number: E-Mail: • Primary Contact Person: Telephone Number: Fax Number: Ci y of Georgetown Children's and Youth Program Funding Application, Page 1 • • • Section 2: Request Describe purpose of req funding in FY 2006-07, different from the past y Amount of funds What is the total cost to List source(s) of other Section 3: Problem Describe the What will happen if What other resources and the programs to be provided with these funds (if your organization received ise indicate whether or not the proposed programs for the upcoming year are from the City of Georgetown: these programs: s and amount provided by source: ent problem to be addressed and the need for these programs: programs are not provided? available in the community to address this problem and need? City tf Georgetown Children's and Youth Program Funding Application, Page 2 Section 4: Goals and biectives • Indicate in what way i Georgetown's prograr program is for children and youth who have little or no access to the City of either because of fees or location. Is the program offered ion a regular basis after school and/or during vacations and breaks? Give specifics. Are there any charges J)r fees to participating youth and children? If so, what are they? Is the program open tol the public and to be held at an accessible facility? Give location of the facility. • Describe measurable sirvice outcomes of the program. • Section 5: Qualificati ns of the Applicant What is the agency's rr�ission statement: Briefly describe the ag�ncy's history, programs, and programs: Describe qualificationsl of key staff members who will be providing programs for which funding is requested, and key administrativd staff members who will be accountable for the contract: Attach verification of nbn-profit or governmental status, (for example IRS determination letter). City of Georgetown Children's and Youth Program Funding Application, Page 3 • Nationwide Festival Network Ont Festivals and Events - Jazz Review - http://jz We Go Places - http:/) Statewide Texas Events Calendar http://traveltex.com/( Texas Highways - TR` Texas Monthly - www Texas Co -Op Power - • LCRA Annual Calend, Texas State Travel Gui Southern Living — http://www.southeml TML's Texas Town & Texas Heritage Trails 1 http://www.thc. state: TourTexas.com - http:) AAA's Texas Joumev/i :7 Strey.Kendra@aaa Texas Outdoor Journ, Texas Magazine - ker. Texas Parks & Wildli Texas Music Events - Lone Star Lasso - iani EST.1848 GEORGETOWN TEXAS Free Festival & Special Event Listings - http://festivalnet.com/entrevnt.html rp://festivalsandevents.com/featureinfo.shtml review.com/ vw.wegoplaces.com/USA`/`20—State—TX—GetListed.aspx Tex.com - TRV-TEC@dot.state.tx.us or ventsi �uDrnnr vent.aspx -TEC@dot.state.tx.us or http://texashighways.com/contactus/feedback.php .com/travel/events )unatxUtexas-ec.org -1cra2008calendar@lcra.org - bdollar@dot.state.tx.us ing.com/southern/events/travel_ south/index.html ty (Feb. & August issues) - Gwena@tml.org or festival@tml.org )gram websites - us/heritagetourism/htprogram.html )urtexas.com/events—subform.htmI - journey@aaa-texas.com or urr.com - toj@neosoft.com - magazine@tpwd.state.tx.us tp://204.65.227.18/event—new.htm com All Across Texas - htt )://www.allacrosstexas.com/ Texas Commission on the Arts - http://www.arts.state.tx.us/caltca/submitl.cfm TexasCountryReporte .com - viewer_mail@phillipsproductions.com Texas Downtown Ass c. - http://texasdowntown.org/submitevent.php Texana - http://txana. exascooking.com/cal/db/ or info@texascooking.com The Country Register of Texas - info@countryregister.com TexasTripper.com - ec'itors@texastripper.com 1:\CVB\Advertising\07-6-20 FREE Event EST 1848 GEORGETOWN TEXAS Austin Area Austin Monthly - publisher@austinmonthly.com Your Address Magazine - info@addressmagazine.com NowPlayingAustin.com - http://nowplayingaustin.com/index.php?app=submitMain&PHP SES SID=84927c5 l 9c99b5 6f3 03 bc8f b3 9478 dd3 AustinTexas.org (Austin CVB) - http://www.austintexas.org/visitors/event.submit.php Austin Family Magazine - http://austinfamily.com/# Holly's Hot Happenings - http://newton.ctyme.com:2001/cgi-bin/WebObjects/SDSite.woa/wa4M Houston Area ABC News - http://abclocal.go.com/ktrk/story?section=community_calendar&id=3292439 Digital Texas - http://digitaltexas.com/evps/eventry2.cfm Guest Life Houston - http://www.houston-guide.com/media/GuestLife/Houston/Search-Events/index.php My Houston - http://www.visithoustontexas.com/visitors/events.php • J.\CVB\Adver ising\07-6-20 FREE Event Listings.doc NowPlayingAustin - Events Page 1 of 5 now playa au I _E • • Go. See, Do. 469♦tFIe10:0 SATQ1 _If It's Happening in Austin. It's Happening Here. ilieanescay,&1te Features pure re, Y f Check our hot deals! Event Submission Form Submit your event to be listed on NowPlayingAustin.com. All events will be reviewed and, accepted, posted within 2 weeks. However, we recommend that events be submitted at k > Search NowPlayingAustin weeks prior to the event's start date in order to ensure they are posted in time. > Your Bookmarks M — Required information. > Tickets > News & Reviews Event Listing Information > Classes & Workshops U �- - *Event Name: > Organizations > Venues *Event Start Date: > Nightclubs *Event End Date: F F > Artist Profiles > Public Art *Days this event occurs: M F_ T F_ W I— Th F_ F I— S 1— Su r Exception Dates: > Jobs (any dates this event does not occur > Volunteer Positions durino its run) > Auditions > Calls for Artists > For Rent > For Sale or Free *Event Start Time(s): > Miscellaneous > Submit a Listing > Submit Changes Event Web Site: http:// > Overview *Event Categories: (events may be listed under multiple categories) > Services > Contact Us F_ Theatre Music http://nowplayingaustin. cornlindex.php?go=ticketAllocation. start&veriword=yogyul&ap... 06/20/2007 NowPlayingAustin - Events Page 2 of 5 40 NowPlayingAustin is powered by: Content provided by BeDynamic®: 0 BeDynomic NowPlayingAustin is a service of Austin Circle of Theaters: AUSTIN CIKCH of TREATERS F Dance F Festivals F Film & Video F Poetry & Literature F Museums r Sports & Outdoors Is this a FREE event? r Yes *Event Description: Accessibility Services F Visual Art r Free Events F Kids & Families F Special Events F World & Traditional F— Classes, Lectures & Workshops What accessiblity services, if any, are available for your event? (check all that apply) F- Wheelchair Access F ' ' Braille F LowYision OC Open Caption Ticket Purchasing Info Large Print Assisted Listening System ,1 Volume Control Telephone AD Audio Description F TDD/TTY l i ! Info F cc Closed Caption Sign Language http://nowplayingaustin.comlindex.php?go=ticketAllocation. start&veriword=yogyul&ap... 06/20/2007 NowPlayingAustin - Events Page 3 of 5 • • r1 L_J *Ticket Price/Information: Tickets may be purchased by (check all that apply): Phone: F Phone Number: Online: F Web site: http:// Email: r Email address: Organization Info Select Registered -Select- 7 Organization: -OR- *Enter New Organization: Org Address: *Org City: -Select- 7 Org State: TX Org zip: I *Org Phone: Org Fax: Org Email: Org Web Site: http:// http://nowplayingaustin. comlindex.php?go=ticketAllocation. start&veriword=yogyul&ap... 06/20/2007 • NowPlayingAustin - Events Page 4 of 5 • • L� *Org Description: Venue/Location Info Select Registered -Select- Venue: -OR- *Enter New Venue: Venue Address: *Venue City: -Select- Venue State: Venue Zip: Venue Web site: http:H Contact Information - *Contact Name: *Contact Phone: �— *Contact Email: Image Upload --- Would you like to submit an image with your event listing? 1. Use the "Browse" button below to locate the image on your computer. http://nowplayingaustin.comlindex.php?go=ticketAllocation. start&veriword=yogyul&ap... 06/20/2007 NdwPlayingAustin - Events Page 5 of 5 • • • 2. Use the "Choose File" window to browse to the location of your image and cli6 "Open." 3. Once you have located the correct image file and it appears in the browse field click "Submit Event" and you're done! OR, if you do not have access to the image right now, you can email your image as al attachment to: austininfo@bedynamic.com. NOTE: Images must be 3 megabytes or less and in .JPG or .GIF image formats. Browse... Submit Your -Event If you have any questions regarding your event submission or this event form, please cor austininfo(cb-bedynamic.com. 1 fst .1�II� oll �� • r ' Y ATI u NA l a u ST i N I T9N THE ANTS ��rt� CIRCLE of rtitArtR% ® Wk c'HOVIt1 �► Major Partner 1 i Austin Circle of Theaters is funded in part by the City of Austin through the Cultural Arts Division and by a grant from Texas Cor the Arts and the National Endowment for the Arts which believes that a great nation deserves great art. ACoT is additionally suF grants from and The Austin Community Foundation, The Meadows Foundation, and The National Endowment for the Arts. We are for the ongoing support and participation of our members and patrons. ACoT receives generous in -kind support from The Austin and Visitors Bureau, KGSR radio, and News8Austin. © 2007 - Austin Circle of Theaters - All Right Reserved. Privacy Policy I Terms of Service I Contact Us Artsopolis Network Members: Austin, TX I Denver, CO I Grand Forks, ND I Greensboro, NC I Houston, TX Phoenix, AZ I Riverside & San Bernardino, CA I San Jose, CA I South Bend, IN http://nowplayingaustin. comlindex.php?go=ticketAllocation. start&veriword=yogyul&ap... 06/20/2007 NowPlayingAustin - Events Page 1 of') • now Playi au in .. .. I I A T Ft • i h t t w w w. a u s t i n l m p r 0 v. _If It's Happening in Austin. It's Happening Here. f Home > Event Detail Check our hot deals! > Search NowPlayingAustin > Your Bookmarks > Tickets > News & Reviews > Classes & Workshops > Organizations > Venues > Nightclubs • > Artist Profiles > Public Art • > Jobs > Volunteer Positions > Auditions > Calls for Artists > For Rent > For Sale or Free > Miscellaneous > Submit a Listing > Submit Changes > Overview > Services > Contact Us Wednesday, June 20, r007 A Me:.:64z:r of the _i,soj 1776 Georgetown Palace Theatre June 1-July 1, 2007 Be the first to submit a review! Add Review w The seminal event in American history blazes to vivid life in this most unconventional of Broadway hits. It's the summer of 1776, and the nation is ready to declare independence... if only our founding fathers can agree to do it! 1776 follows John Adams of Massachusetts, Benjamin Franklin of Pennsylvania, and Richard Henry Lee and Thomas Jefferson of Virginia as they attempt to convince the members of the second Continental Congress to vote for independence from the shackles of the British monarchy by signing the Declaration of Independence. Quick Links - - Tell a Friend Add to Bookmarks Get Map Buy -Tickets Media Gallery Artist List Official Web -Site - Ticket Info Tickets: $5/General Admission Info Phone:(512)869-7469 BuyTickets Email for More Info Venue Info Dates & Times Dates: June 1-July 1, 2007 Times: Friday -Saturday 7:30pm, Sunday 2:00pm Jun S M T 3 4 5 10 11 12 17 18 19 24 25 26 Events I Advanced SE http://nowplayingaustin.com/index.php?app=eventDetail&id=74341 06/20/2007 • Memo To: Arts and Culture Board members From: Judy Fabry Date: June 14, 2007 Re: Meeting on Wednesday, June 20 Our agenda is long and could easily cause the meeting to last more than two hours if we don't stay on task. The discussion with Shelly Hargrove will be brief because she has to go to another meeting by 2:30, 1 believe. Be prepared to state specifically what you would be willing to do to facilitate getting more arts events on the CVB calendar. All you can do is offer your help and she may choose to accept the offer(s) or not. • And, each person should consider seriously how you think the appropriation the Board will receive from Council should be spent. This subject will undoubtedly absorb a lot of our time in the next few months. If you choose to give grants to arts organizations, we'll have to develop an application and determine the criteria by which the applications will be evaluated. At this time we don't have to give Doug Smith any kind of promise, or even a response, because you have received no direction from Council, but if you want to question him about what the Palace would do with a grant, you're welcome to ask. Remember your homework —going out to Wolf Ranch and identifying specific aspects of their development that you want to commend in a Certificate. See you Wednesday. •