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HomeMy WebLinkAboutMinutes_ARTAB_06.24.2010Minutes of the Meeting of the Arts and Culture Board City of Georgetown, Texas Thursday, June 24, 2010 The Arts and Culture Board of the City of Georgetown, Texas, met on Thursday , June 24, 2010. Board Members Present: Charles Aguillon, Dar Richardson, Kaki Bassi, Karen Lange, Philip Baker, Steve Proesel Board Members Absent: Mandy Solin Staff Present: Eric Lashley, Library Director; Cari Miller, Tourism Manager; Shelly Hargrove, Main Street Manager; Keith Hutchinson, Public Communication Director; Erin McDonald, Webmaster; Randy Morrow, Community Services Director; Robbie Wyler, Historic District Planner. Minutes Regular Meeting Special joint meeting with Main Street Advisory Board and Convention and Visitors Bureau Board STAFF IN ATTENDANCE: Eric Lashley, Cari Miller, Shelly Hargrove, Keith Hutchinson, Erin McDonald, Randy Morrow, and Robby Wyler OTHERS IN ATTENDANCE: Main Street Advisory Board – Connie Watson, Mike Burton, and Denise Jimenez. Convention and Visitor’s Bureau Board – Ty Gipson, Taunya Vessels, Randolph Lesseps, Tina Owen, Bob Villarreal, and Georgene Richaud.Jamaal O’Neal, Williamson County Sun and Micki Ross, Williamson Museum MINUTES: A. Introductions by board chairs - The meeting was called to order by Keith Hutchinson at 4:10 PM. Keith welcomed the participants and had each board chair introduce themselves and the other members of their board and give a brief description of the mission of their board. B.Common threads in mission of three boards – The following list was compiled by participants: a. Focus on downtown b. Events c. Arts Center at the old Library d. Billboards: cooperative campaign with same message? e. Common identity of Georgetown f. Special events g. Historic sites h. Events calendar: discussion of visit.georgetown.org calendar and Google calendars i. Arts center and staffing considerations j. Event coordination k. Downtown as a prototype for tourism and the arts l. Benchmarking from other cities C.Definition of arts and culture according to Hotel Occupancy Tax criteria – A copy of the definition of Arts and Culture according to the Hotel Occupancy Tax (HOT) criteria was distributed to participants. Cari Miller explained CVB was funded exclusively through the HOT tax and expenditures can only be used to encourage visitors to stay overnight in Georgetown. Cari announced hotels in Georgetown are normally booked on the weekends and efforts need to be focused on getting overnight stays during the week. She stated athletic tournaments and other large events in the area are the major draws for hotel rooms in Georgetown. D.Arts and Culture related recommendations from the Downtown Master Plan – Eric Lashley distributed excerpts from the City’s Downtown Master Plan that was adopted in 2003. He noted there were a number of instances in which the arts and culture should be tied to the economic development efforts of the city. It was pointed out that at this time there is not a single staff member in charge of implementing the elements of the plan. E.Discuss arts and culture priorities - The following list was compiled by the participants: a. Cultural marketing b. Creating public or private spaces for the arts c. Heritage tourism d. More art galleries, performance spaces, and live music venues recommended e. The arts are an economic development engine f. Designation of downtown as an arts district g. “Facility plan for an arts center should be developed” h. Public art and art parks recommended F. Next Steps – The following list was compiled by the participants: a. Create subcommittee to work on developing priorities and conducting research (benchmarking) b. Potential for re-structuring to simplify event planning coordination c. Expanded meeting in the next few months that would include nonprofits and others in the local arts and tourism industry d. Come together again to work on priorities and action steps e. Joint presentation to City Council in early 2011 The meeting was adjourned at 6:00 PM. Steve Proesel, SecretaryCharles Aguillon, Chair Minutes of the Meeting of the Arts and Culture Board, Main Street Advisory Board, and Convention and Visitor's Bureau Board Of Georgetown, Texas June 24, 2010 MEMBERS IN ATTENDANCE: Arts and Culture Board - Charles Aguillon, Philip Baker, Steve Proesel, Dar Richardson, Kaki Bassi, and Karen Lange. Main Street Advisory Board — Connie Watson, Mike Burton, and Denise Jimenez. Convention and Visitor's Bureau Board — Ty Gipson, Taunya Vessels, Randolph Lesseps, Tina Owen, Bob Villarreal, and Georgene Richaud. ABSENT: Arts and Culture Board — Mandy Solin. Main Street Advisory Board — Lucas Adams, Rusty Winkstern, Judy Lester and Linda Turner. Convention and Visitor's Bureau Board — Stephanie Blanck. STAFF IN ATTENDANCE: Eric Lashley, Cari Miller, Shelly Hargrove, Keith Hutchinson, Erin McDonald, Randy Morrow, and Robby Wyler OTHERS IN ATTENDANCE: Jamaal O'Neal, Williamson County Sun and Micki Ross, Williamson Museum • MINUTES: A. Introductions by board chairs - The meeting was called to order by Keith Hutchinson at 4:10 PM. Keith welcomed the participants and had each board chair introduce themselves and the other members of their board and give a brief description of the mission of their board. B. Common threads in mission of three boards — The following list was compiled by participants: a. Focus on downtown b. Events c. Arts Center at the old Library d. Billboards: cooperative campaign with same message? e. Common identity of Georgetown f. Special events g. Historic sites h. Events calendar: discussion of visit.georgetown.org calendar and Google calendars i. Arts center and staffing considerations j. Event coordination k. Downtown as a prototype for tourism and the arts • I. Benchmarking from other cities C. Definition of arts and culture according to Hotel Occupancy Tax criteria — A copy of the definition of Arts and Culture according to the Hotel Occupancy Tax (HOT) criteria was distributed to participants. Cari Miller explained CVB was • funded exclusively through the HOT tax and expenditures can only be used to encourage visitors to stay overnight in Georgetown. Cari announced hotels in Georgetown are normally booked on the weekends and efforts need to be focused on getting overnight stays during the week. She stated athletic tournaments and other large events in the area are the major draws for hotel rooms in Georgetown. D. Arts and Culture related recommendations from the Downtown Master Plan — Eric Lashley distributed excerpts from the City's Downtown Master Plan that was adopted in 2003. He noted there were a number of instances in which the arts and culture should be tied to the economic development efforts of the city. It was pointed out that at this time there is not a single staff member in charge of implementing the elements of the plan. E. Discuss arts and culture priorities - The following list was compiled by the participants: a. Cultural marketing b. Creating public or private spaces for the arts c. Heritage tourism d. More art galleries, performance spaces, and live music venues recommended e. The arts are an economic development engine f. Designation of downtown as an arts district g. "Facility plan for an arts center should be developed" h. Public art and art parks recommended F. Next Steps — The following list was compiled by the participants.. a. Create subcommittee to work on developing priorities and conducting research (benchmarking) b. Potential for re -structuring to simplify event planning coordination c. Expanded meeting in the next few months that would include nonprofits and others in the local arts and tourism industry d. Come together again to work on priorities and action steps e. Joint presentation to City Council in early 2011 The meeting was adjourned at 6:00 PM. Steve Pro s61, Secretary Ch 0 think if the winery initiative passes in November, that could help with our ef- forts to increase tourism downtown and promote the arts by maybe having a wine and jazz fest." Volunteers with Georgetown's Winery Initiative recently submitted a petition with more than 5,750 signatures to the Williamson County Elections Office to place a proposition allowing for the legal sale of all alcoholic beverages, includ- ing mixed beverages, on the November general election ballot. If approved, restaurants, bars and wineries in downtown Georgetown and Sun City will be able to obtain a license to serve beer, wine and mixed drinks, rather than purchase the more expensive full liquor license. Steve Prossel, an arts and culture board member, suggested members begin mulling ideas to convert the old George- town Public Library on MLK Street into an art center with a meeting space, an idea Georgetown Main Street Manager Shelly Hargrove said has been in the works for years. "The idea was for the center to serve as an incubator for working artist where that person could sell his art in the gift shop," Ms. Hargrove said. "Whenever that artist became more self-sufficient, the goal was to move that person into their own storefront." Overall, board members agreed that a unified message from all three commit- tees is important to get across to resi- dents and visitors. "We have an overlap of ideas of what we are trying to promote," Ms. Miller said, suggesting the committee possibly consider consolidating websites to make it easier for visitors to find shops and events in Georgetown. "We each have dif- ferent websites and that can be confusing at times." Eric Lashley, arts and culture board staff liaison and Georgetown Public Library director, said while it's good to see more collaboration on ways to pro- mote Georgetown, it's important that the groups not loose momentum. "We have a master plan that lays out what we want downtown Georgetown to be, but I feel there's not anyone driving it," Mr. Lashley said. "That's going to have to change if we are serious about making this city, and our downtown, tourist destinations." city@wilcosun.com But how are their TA The Williamson County Courthouse on Mo purposes of a Nationwide Insurance corm day, complete with its own crossing guan City author Ben Tro George DeVillar, the Shady Oaks Estates Homeo Association president, addressed the Georgeto- City Council on Tuesday about the annexation c property that is slated to contain a large resid( and commercial development. A The Sunday Sun, June 27, 2010 GEORGETOWN' Group hopes. to get `heads in beds' By JAMAAL E. O'NEAL Banking on creative synergy to make Georgetown one of the region's top tourist destinations came to the fore. front during a joint meeting of three local boards charged with promoting the city. Members of the Georgetown Arts and Culture board, Convention and Visitor's Bureau board and the Main Street y Advisory board '++ gathered Thursday afternoon at Wild- fire Restaurant's s, Community Room to brainstorm ways each of the com- mittees could unify efforts to promote events throughout Shelly Hargrove Georgetown. Main Street Manager Cari Miller, tour - .ism coordinator of the Georgetown Convention and Visitors Bureau, said the group's next challenge is sponsor- ing events deemed worthy enough by the CVB board to receive hotel occupancy la'money to promote activities that will ing overnight visitors to the city. "It's about getting the heads in beds," Ms. Miller told the group. All the money that we distribute to promote certain events must be spent to get people into our hotels." State hotel occupancy tax codes allow for art and culture events to receive money for programs; however, the event must be advertised outside of the city in order to bring people from surrounding cities to stay in local hotels. "We had 30,000 people come to the Poppy Fest and 20 percent stayed in our hotels," Ms. Miller said. "From what I'm hearing, we're filling up the hotels on weekends, but it's the weekdays that we are having some dif- ficulty with." Georgene Richaud, a CVB board member, suggested finding events that cater to senior citizens since many have disposable income and time to travel; however, others said strengthening the city's art and culture events downtown are key to tourism success. "I would like to see the downtown area remain the center of activity for events, B y J A M A A L E. 0' N E A L i said Charles Aguillon, chairman of the �' l, Georgetown Arts and Culture Board. "I ore load and park improvements on the horizon for Georgetown. City Council members Tuesday vote a PRELIMINARY SURVEY OF PUBLIC ROOMS USAGE AT GEORGTOWN PUBLIC LIBRARY June, 2010 DATA ASSESSMENT THE DATA REFLECTED IN THIS REPORT WAS ACCUMULATED IN THE FOLLOWING MANNER: ■ The Excel spreadsheet used to track rooms booked was reviewed for the period August 2009 to June 2010 ■ Information prior to this date was not as comprehensive ■ When able to be determined, the entries which reflected in-house meetings were not counted as this would not be potentially salable time ■ Time used for Library Programs was counted ■ Entries marked "PAID" were counted as revenue producing • Entries marked "DEPOSIT PAID" were deemed to have been subsequently paid. ■ A margin of error must be allowed for in the interpretation of the data o. 468 1 not otherwise appropriated, there are appropriated 2 to the Secretary for the Center for Medicare & Aled- 3 icaid Services Program Management Account 4 *15,000,000 for each of the fiscal years 2010 5 through 2012. Amounts appropriated under this 6 parag;r•aph for a fiscal year shall be available until 7 expended. 8 (2) EXPEDITED DATA COLLI.CTIO:N.—Chapter 9 35 of title 441 United Stages Code shall not apply to 10 this section. 11 (e) Pt-BLIC REPORTS.- 12 (1) INTERIM REPORTS. —The Secretary shall 13 issue interim public reports ou a periodic basis on 14 the plan described in subsection (a)(1), the issues 15 described in subsection (b), and impact analyses as 16 the Secretar-- determines appropriate. 17 (2) FINAL RVEPORT.—Not later than the date 18 that is 3 Fears after the date of the enactment of '- 19 this Act, the Secretary shall issue as final public re- 20 port on such plan, including analysis of issues de- 21 scribed in subse.etion (b) and impact, analyses. 22 (f) CONTERSION' OIL' ACt?TE Gua,, EPISODE DI:AI- 23 ONSTP.:MON TO PILOT PROGRAM AND h xji�VNSION TO I\- 24 CLUDE POST Ac17TE SER�-ICES.— • • • •HR 3962 IH THE MAXIMUM NUMBER OF HOURS A ROOM COULD BE OCCUPIED WAS CALCULATED BY USING A TEN HOUR DAY, A SEVEN DAY WEEK WITH A MINIMUM ALLOWANCE FOR HOLIDAYS. OVERALL OCCUPANCY WAS 29% OF AVAILABLE HOURS. A CALCULATION BASED ON PRIME USE TIMES WOULD REFLECT A CONSIDERABLY HIGHER PERCENTAGE OF OCCUPANCY. 469 1 (1) IN GENERAL. —Part E of title X-VIII of the 2 Social Securit-N, Act is amended by inserting after 3 section 1866C the following. new section: 4 "CON-VE .SIO\ OP ACUTE CART, LPISODL DLUO\STRATIO\ 5 TO PILOT PROGRAM AND EXMNSION TO I\CLUDI; 6 POST ACUTE SERMCES 7 "SEC. 1866D. (a) CON-VE'RSIO- AND ExPaNsio.N.- 8 "(1) IN GEyEItkL.—By not later than Jamull'N- 9 17 20111 the Seeretary shall, for the purpose of pro- 10 rooting the use of kindled payments to promote effi- 11 dent, coordinated, and high quality delivery of 12 E 13 "(A) convert the acute care episode dem- 0 14 onstration program conducted under section 15 1866C to a pilot program; and 16 "(13) sultiect to subsection (c), expand such 17 program as so converted to include post acute 18 sem ices and such other services the Secretary 19 determines to be appropriate, which mad- in- 20 elude transitional services. 21 "(2) BUNDLED PAYMENT STRUCTUREs.- 22 "(A) IN GENERIU,.—Ill e117•l-ang out para- 23 graph (1), the Secretary may apply- bundled 24 papnaents Avith respect, to- 25 "(i) hospitals and physicians; •HR 3962 IH FBNTT TOTAL HxRS O=RE3DPERMCNTH 200 — - - 160 - - - - - - - - - - 100 - 50 - y - - 0 ALG SEPT OCT NOV C» JAN FM MAR APR MAY .AN F BANTT PEFZC9YTAGE OF AVAI LABLE 71 NE OOCLF I 100°/ arni 5m/ 40% - - - 20°/ E m 0 - - ,/ ALX3 SEPT OCT Na/ cm JAN FEB MAR APR MAY JW • • 3 jo 470 "(ii) 1 hospitals and post -acute care 2 pro-6ders; 3 "(iii) hospitals, physicians, and post- 4 acute care providers; or 5 "(iv) combinations of post-aclrte pro- 6 eiders. 7 "(B) FURTHER APPLICATION.- 8 "(i) IN GE\E1LkL.—Ila carr;ling ollt 9 paragraph (1), the Secretary shall apple 10 bundled payMents in a manner so as to ill- 11 elude collaborative care networks and con- 12 timaing care hospitals. 13 "(rl) COLLAPOPUTIV L CARE' NETWORK • 14 DEFINED. —For purposes of this subpara- 15 graph, the term `collaborat.iVe care net= 16 Work, ]))cans a consortium of health dare 17 providers that, provides a comprehensive 18 range of coordinated and integrated health 19 care sel*Vices to low-income patient poplr- 20 lations (including the uninsured) �� liiclr 21 may incllyde coordinated and comprehen- 22 live care by safety net, providers to reduce 23 and- aannecessar y use of items and serviecs 24 furnished in enaerge'lleV departments, man- 25 age chronic conditions, improve, clnality and •HR 3962 IH THE SCARBROUGH ROOM IS USED AS THE GENEOLOGY RESOURCE FACILITY AND MEETINGS ARE HELD THERE ONLY OCASSIONALLY WHEN OTHER ROOMS ARE OCCUPIED. THE HOURS OF OCCUPANCY IN THIS ROOM WERE COUNTED IN THE TOTAL USE COUNT BUT NOT USED IN THE TOTAL PERCENTAGE CALCULATIONS AS THE AVAILABLE HOURS OF THE ROOM COULD NOT BE ADEQUATELY DETERMINED. i , 40 471 1 efficiency- of care, increase preventive sere- 2 ices, and promote adherence to postaeute 3 and follow-up care plans. 4 "(iii) CONTINtiING CURE HOSPITAL 5 DEFINED. —For purposes of t:hrs subpara- 6 graph, the team `eontimaing. care hospital, 7 means an entity- that has demonstrated the 8 ability to meet patient care and patient. 9 safety standards and that pro,,ides under 10 common management the medical and re- 11 habilitation services provided in inpatient 12 rehabilitation hospitals and awaits (as de- 13 fined in section 1886(d)(1)(B)(ii)), long- 14 term care hospitals (as defined in section 15 1886(d)(1)(B)(iv)(1)), and skilled nau•sing 16 facilities (as defined in section 1819(a)) 17 that are located in a hospital described in 18 section 1886(d). 19 "(b) SCOPE. —The secretar v shall set specific goals 20 far• the number of acute and post -acute bundling test sites 21 under the pilot program to ensure that over time the pilot 22 program is of sufficient sire and scope to- 23 "(1) test the approaches under the pilot, pro- 24 grain in a variety of settings, including urban, rural, 25 and underserved areas; •HR 3962 IH Page 1 of 2 FYI •Charles Aguillon to: kaki.bassi@hotmail.com, Steve Proesel, Judy Fabry, Eric.Lashley@georgetown.org, Mandy Solin, Philip Baker 06/11/2010 02:53 PM Show Details Dear Board Members - I hope your summer is off to a great start! As you saw in our packet, I did forward our budget requests to City Manager Paul Brandenburg as we discussed. Since then, I have been getting inquiries, at the suggestion of his office, from interested parties who have ideas about using the old library. In order to facilitate discussions in a fair manner, I will be requesting that July's meeting be devoted to the "potential use of of the old library as an arts related center." A representative from those groups who have approached us will be invited to be in attendance so that we as a board may have an understanding of the current needs and ideas. Because many of you may be approached on this, I have included a letter of my response to the Palace about wanting to discuss this matter. Thank you all for your help and leadership in the arts! Charles Aguillon II. • Sorry I have not touched base with you. We are starting our summer instructional programs and it has been busy at work. In regard to your ideas, we have been approached by other entities expressing similar arts related uses- all of which are very exciting! I have included in the Arts and Culture Budget proposal to the city a contingency that would be necessary to move forward with a project of this magnitude if the city decides to move on this. In the interim, I will be proposing in our July meeting that we set aside a time for discussion on potential arts related uses of the old library. My plan would be to invite a representative from the various organizations that have expressed interest so that we have an opportunity to have a broad understanding of the suggested uses. I will make sure you are on the list to be invited. I am very excited that this is even being talked about, but at the same time having run arts related facilities for a living, I know we have a lot to discuss and plan for something like this to become a reality. Thanks again for your interest and I look forward to seeing you soon. Charles Aguillon • Sent from my iPad On Jun 11, 2010, at 2:15 PM, bobdebk <bobdebk@suddenlink.net> wrote: file://C:\Documents and Settings\JFabry\Local Settings\Temp\notes9423A0\—web2930.htm 6/28/2010 Page 2 of 2 • Hi Charles, Not certain if you are out of town or just extremely busy with end of school stuff, however, I have been unable to make contact with you via phone. I got your email address from Shelley at City Hall so will bring you up to speed this way. Doug Smith and I met with Paul Brandenburg to explore a possible long term lease of the old library building as a facility for a second theatre (small and experimental) and our Palace performing arts educational activities - summer and after school for the children and evenings and weekends for adults. Paul said he had been think along similar lines and suggested that you and I meet to discuss how we might be able to share the old library and collectively move Georgetown and the arts forward. Look forward to hearing from you and getting together to do some brainstorming about old • library usage. • Bob Kostka file://C:\Documents and Settings\JFabry\Local Settings\Temp\notes9423A0\—web2930.htm 6/28/2010