HomeMy WebLinkAboutMinutes_ARTAB_11.12.2013Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
November 12, 2013
The Arts and Culture Board met on Tuesday, November 12, 2013 at 4:30 pm in the studio at the
Georgetown Art Center, 816 S. Main St.
MEMBERS PRESENT: Gary Anderson, Philip Baker, Shana Nichols, Dar Richardson, Betty
Ann Sensabaugh
Regular Session — With a quorum of five being present, Chair Baker called the meeting to
order at 4:30 p.m. Nichols had called to say she was tied up in traffic and would be late.
A. There were no announcements of upcoming events.
B. There were no citizens wishing to address the Board.
C. Consideration of minutes from the October 15 2013 Arts and Culture Board meeting.
Richardson moved to accept the minutes as published. Sensabaugh seconded the
motion, which passed unanimously. (Nichols was not present for this vote.)
D. Art Center update — Eric Lashley. Lashley reported that a few things remain to be
completed before the Certificate of Occupancy may be issued: the restrooms need soap
dispensers and the sink in the pantry needs to be installed. Otherwise, the work that
remains is not code - related. A few more ceiling lights need to be hung, the reception
desk and display cases are still being built, and the outdoor seating pieces are still under
construction. Lashley thanked Gary Anderson, who is on the Art Works board as well as
the Arts and Culture Board, for accepting the task of seeing to cleaning and
maintenance of the Art Center. He also commended the volunteers who run the center
for the fine jobs they are doing. During October Art Works took in $4000 in
memberships, many of which came through personal contact in the Art Center.
By contract, Art Works is required to report monthly to the Arts and Culture Board about
their door count, events held, and other statistics that show they are meeting the
requirements of the contract. Baker asked whether someone from Art Works needs to sit
on the Arts and Culture Board and Lashley said that he believes Anderson can fill that
role, and Anderson agreed.
The November show in the gallery will be the High School Art Hop competition. A
number of the entries were in the studio already. The work of Rene Alvarado will be the
December exhibit.
E. Consideration of guidelines to use when making qrants to nonprofit arts organizations --
Eric Lashley. The guidelines that the board had used in the 2011 grant process were a
part of the agenda packet and all board members said they had read them and thought
they could be used again. Richardson, however, said he thought any call for proposals
should include information about the maximum amount that would be granted. Still
moved that grants would be made up to a maximum of $3,000 and that the Board would
be open to proposals not only from arts nonprofits but also from organizers of arts-
related events that have taken place for two consecutive years in the past four years.
The deadline for submission of proposals will be January 15, 2014. Richardson
seconded the motion, which passed unanimously. (Nichols not present.) Fabry will
publicize the request for proposals in the next few weeks.
F. Consideration of what should be done with the art banners from the 2011 Art Hop —Eric
Lashley. (Nichols arrived during discussion of this agenda item.) Lashley stated that Nick
Ramos, who was responsible for the Art Banner project originally, doesn't want the
banners to be used another year. However, the banners belong to the Arts and Culture
Board and the board will decide whether they will be displayed again. Discussion
followed with board members being equally divided about whether they should hang
again or not. The issue of whether the Board has the right to dispose of the banners at
their discretion also was discussed. Richardson moved to contact each artist to find out
whether they want to keep their banner or whether they are willing to let the Board sell or
otherwise dispose of them. Sensabaugh seconded the motion, which passed
unanimously.
G. Consideration of purchase of a piece of art from the Chadwick & Spector exhibit at the
Art Center—Gary Anderson. The board members moved to the Art Center gallery to look
at the pieces in the show. Anderson had a price list and explained that since Art Works
was to receive 30% of the sale price of any of the pieces, the Board might be able to
purchase a piece for only 70% of the listed cost. Each piece was considered, with the
group being divided between those who preferred the larger pieces and those who
preferred the smaller ones. Ultimately, Still moved to purchase Madeline de France,
Queen of Scotland, which was the piece that had been used on the banner and rack
cards publicizing the exhibit, with the understanding that the piece will be hung in the Art
Center. Richardson seconded the motion which passed 5 to I with Sensabaugh
voting in opposition. The full price of the piece is $5460, discounted price is $3822.
Anderson will be involved in the negotiation to purchase at the reduced price.
H. Consideration of dates of upcoming meetings — Eric Lashley. The next meeting will be
on Tuesday, December 17, as regularly scheduled.
Chair Baker adjourned the meeting at 5:25 p.m.
Respectfully submitted,
I
i2dy tFaI)J,/ , Acting Sec� Ttary