HomeMy WebLinkAboutMinutes_ARTAB_01.21.2014Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
January 21, 2014
The Arts and Culture Board met on Tuesday, January 21 at 4:30 p.m. in the Classroom of the
Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Gary Anderson, Philip Baker, Shana Nichols, Dar Richardson, Betty
Ann Sensabaugh, Liz Stewart, Amanda Still
Regular Session — began at 4:30 p.m.
A. Announcements of upcoming events. Liz Stewart announced that at 7 p.m. on February
13, Fred Burton, the author of Under Fire, will speak in the Sun City Ballroom. The
lecture is one of the free offerings of Senior University. Regular Senior University
classes begin on January 27 and run through March 3. On February 16 the Georgetown
Symphony Society presents the Round Rock Symphony in a Spanish Fantasy with
guitarist Thomas Echols.
Eric Lashley announced that Dar. Richardson had installed two new sculptures on the
south side of the library, Blue Healer by Faith Schnexnayder and Richardson's The Last
Lollipop Tree. The sculptures are part of the renovation of the south entrance gardens
that is being done by the local chapter of the Texas Native Plant Society in cooperation
with the City of Georgetown.
B. Citizens who wish to address the Board. None were present.
C. Consideration and approval of minutes of the December 17, 2013 Board meeting.
Richardson moved to approve the minutes as distributed. Betty Ann Sensabaugh
seconded the motion, which passed unanimously.
D. Discussion and possible action to support City Council adoption of the 2013 Downtown
Master Plan Update — Matt Synatschk, Historic Planner. Synatschk provided a brief
overview of the update process. The Master Plan creates a vision and is not a regulatory
document. The first Downtown Master Plan, adopted in 2003, set goals for 10 years. The
update process looked at the goals and what has been accomplished and then set new
goals for the coming decade. Input for the update came from three public meetings and
an online survey. Nore Winter is the consultant who has been involved in both the
creation of the original plan and this update.
A change has been proposed to enlarge the boundaries of the Downtown Master Plan to
include two blocks on the west side of Martin Luther King, Jr. Street, between 8th and
10th Streets, on which the old library and the Georgetown Communications and
Technology Building (GCAT) is located. These blocks would be part of the largest
"catalyst project" that the updated Plan proposes—a Municipal Center. Synatschk
believes there is a good chance that a parking structure will be built at the corner of MLK
and 8th Streets, an improvement that would facilitate the development of a Municipal
Center.
Synatschk asked for a letter of support from the Board which would be sent to the Mayor
and Council members prior to the March 11, 2014 meeting at which he will present the
updated Downtown Master Plan. Richardson moved to endorse the plan and Stewart
seconded the motion, which passed unanimously.
E. Report about the renovation of the Art Center building and operation during the month of
December 2013-- Eric Lashley and Gary Anderson.. Lashley reported that the reception
for the next exhibit, part of the Prints/Austin show, will be on Sunday, January 26, from
2-4 p.m. A print-making demonstration will be part of the event. He said that the exhibits
continue to be good and are lined up through May. The gift shop is making money, and
the volunteers are working hard and making a good impression on visitors. Misty Adair is
getting classes booked. Art Works executive board is going through a 60-day transition
period before they select a new president to replace Jane Estes, who has retired. Vic
Figurelli and Bob Novello, members of the Williamson County Institute for Excellence in
Nonprofits, are working with the board to identify key qualities that a new president will
need.
The reception desk has been installed but still needs some work to be complete. The
park elements are finished and planting should begin within the next month. The historic
plaques that had been in the park area will be returned except for the one honoring
Emzy Taylor, which will be installed in a yet-to-be-determined place. The plaque
commemorating the standpipe will be installed across 9th Street from the Art Center park,
oriented to match where a person would have stood to view the standpipe as it appears
on the plaque.
F. Report regarding expenditure of funds from the Arts and Culture Board budget -- Judy
Fabry. Fabry reported that the only expenditure since the December meeting was to pay
$888.05 for 3,000 Sculpture Tour brochures. She said that the Galleries rack card
should be finished soon.
G. Consideration and possible action to make a contribution to a gift for Jane Estes. retirina
president of Georgetown Artworks. Philip Baker and Judy Fabry. Sensabaugh moved
to donate $50 to Art Works, as the Board's contribution toward a thank-you gift for the
work Estes did to help open the Art Center. Amanda Still seconded the motion, which
passed unanimously.
H. Consideration and possible action regarding grant proposals received from local arts-
related organizations in response to the November 2013 call for proposals. Judy Fabry.
Fabry distributed a spreadsheet (made a part of these minutes) that summarized and
compared the proposals that had been submitted. Eight organizations submitted
proposals: Community Montessori, Ensemble VIII, the East View High School
Percussion Group, Georgetown Festival of the Arts, Georgetown Heritage Society,
Georgetown Symphony Society, the Palace Theater, and the Williamson County
Symphony Orchestra. The requests totaled $18,000 but the Board had budgeted only
$17,000 for grants.
Discussion followed that examined the qualities of each proposal. Awards were
proposed as follows:
1. Community Montessori -- $1,500
2. Ensemble VIII —no award because of the small audience expected, that the
event is not free, and that the group is based in Austin.
3. East View High School Percussion Group -- $500
4. Georgetown Festival of the Arts -- $3,000
5. Georgetown Heritage Society -- $2,000
6. Georgetown Symphony Society -- $3,000
7. Palace Theater -- $2,500
8. Williamson County Symphony Orchestra -- $2,000
Shana Nichols moved to grant the awards as proposed, in a total amount of
$14,500. Richardson seconded the motion, which passed unanimously. Fabry will
confirm the actual dates of the Heritage Society and Palace Theater events and will
issue checks to them not more than one month in advance.
1. Consideration of dates of future meetings—Eric Lashley. Although Chair Baker will be
absent for the February 18 meeting, the board members agreed to meet on that date.
Chair Baker adjourned the meeting at 5:40 p.m.
Respectfully submitted,
Li I Ste rt, Secretary Philip Bak Chair
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City of Georgetown, Texas
SUBJECT:
Report about the operation of the Art Center during the month of January/February 2014-- Eric Lashley
and Gary Anderson
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
0
•
0
City of Georgetown, Texas
SUBJECT:
Report on expenditures since January 2014 board meeting -- Judy Fabry
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Description Type
❑ A&C budget spreadsheet Backup Material
•
Arts & Culture Board Expenses FY 2013-14
Date Item
Amount
Balance
10/10/2013 Sponsorship of Chadwick & Spector
50,000
exhibit @ Art Center
2,500
47,500
& reimbursement for printing of Benini
materials PO 3400163
1,000
46,500
10/14/2013 Printing invitations for ribbon -cutting
432.94
46,067
10/17/2013 Sun McColgin honorarium
300.00
45,767
Pokey Park honorarium
300.00
45,467
Micheal Epps honorarium
300.00
45,167
Terry M. Jones honorarium (2 pieces)
600.00
44,567
10/21/2013 Nick Ramos 10/18/13 ribbon -cutting invite
150.00
44,417
10/26/2013 JF MC charges for ribbon -cutting recep.
696.62
43,720
11/13/2013 Micheal Epps honorarium
300.00
43,420
12/2/2013 Purchase of Queen of Scotland
3822.00
39,598
12/9/2013 Matt Graves, Art Center video
250.00
39,348
1/13/2014 D&L Printing, sculpture tour brochures
888.05
38,460
1/22/2014 Faith Schnexnayder honorarium
300.00
38,160
1/22/2014 Dar Richardson honorarium
300.00
37,860
1/28/2014 D&L Printing, Art Galleries rack cards
132.10
37,728
1/27/2014 grant to Wmson Co Symph Orch
2000.00
35,728
1/27/2014 grant to Georgetown Symp Society
3000.00
32,728
2/4/2014 grant to EVHS Percussion Program
500.00
32,228
2/4/2014 GTX plaques for (2) library sculptures
58.75
32,170
Art Center expense
Marketing/promo
Events/receptions
Public art/Sculp Tour
Scholarships & Grants
Training & Administration
($10,000 budgeted)
($10,000 budgeted)
($2,000 budgeted)
($10,000 budgeted)
($17,000 budgeted)
($1,000 budgeted)
City of Georgetown, Texas
10
SUBJECT:
Proposal for City of Georgetown to host the 2016 National Alliance of Preservation Commissions
biannual Forum -- Eric Lashley
ITEM SUMMARY:
Matt Synatschk, the City's historic planner, has proposed Georgetown as the location of this national
meeting of preservation commissions. The letter of support to the organization that Library Director Eric
Lashleysigned is attached.
FINANCIAL IMPACT:
The Arts and Culture Board may be asked to provide financial support for this project.
SUBMITTED BY:
ATTACHMENTS:
Description Type
❑ Lashley letter ofsunport Backup Material
•
0
IAGE'6RGETOWNEST.1848
TEXAS
•
•
February 10, 2014
National Alliance of Preservation Commissions
UGA Center for Community Design and Preservation
225 W. Broad St., Studio 1
Athens, GA 30602
Dear members of the 2016 Forum Selection Committee,
GEORGETOWN PUBLIC LIBRARY
CITY OF GEORGETOWN
The City of Georgetown Public Library is excited to support the City of Georgetown's bid to host the
2016 National Alliance of Preservation Commissions biannual Forum. The Public Library will provide
additional meeting space, volunteers and work to secure funding from the City of Georgetown's Arts &
Culture Board.
The City of Georgetown's abundant historic resources and proximity to Austin and surrounding
communities make it an excellent location to host the conference. We support the city's application to
host the conference and look forward to working with them to develop content and participate in the
conference.
Sincerely,
Eric Lashley
Georgetown Public Library Director
City of Georgetown, TX
402 W. 8th Street I Georgetown, Texas 78626 1 libraty.georgetown.org
(512) 930-3551 1 (512) 930-3764 (fax)
City of Georgetown, Texas
SUBJECT:
Consideration and possible action regarding hiring a professional photographer to take pictures of the Art
Center that will be used for promotional purposes -- Eric Lashley
ITEM SUMMARY:
No official photographs have been taken of the Art Center. Two that were taken by Lucas Adams have
been used on the City's website. Good quality photos of the interior and exterior are needed for future
promotions, both by the City and by Art Works. Any photographs that the Arts and Culture Board
finances would become the property of the City and could be used as the Board sees fit.
FINANCIAL IMPACT:
The cost of professional photography could come out of the Board's budget for the Art Center.
SUBMITTED BY:
Judy Fabry
•
40
City of Georgetown, Texas
SUBJECT:
Consideration of dates of coming meetings -- Eric Lashley
ITEM SUMMARY:
Consideration of whether the dates of future meetings are agreeable to the Board.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
DOWNTOWN & COMMUNITY SERVICES
CITY OF GEORGETOWN
GEORGETOWN
TEXAS
January 21, 2014
Mayor George Garver
113 E. 8th Street
Georgetown, Texas 78626
Dear Mayor Garver:
The City of Georgetown has enjoyed unprecedented growth and economic development in the past 10
years. The Downtown Master Plan, adopted in 2003, served as a vision to guide decisions and
encourage investment in the Downtown District. Many of the goals outlined in the plan have been
accomplished through public and private investments and the City is ready to revise the Downtown
Master Plan to continue developing the vision for the Downtown District.
City staff initiated the 2013 Downtown Master Plan Update in July of 2013, working closely with staff,
members of the Downtown Master Plan Advisory Committee and interested community members to
• identify potential projects for the updated plan. This process included three public meetings, two online
surveys and updates for many of the city boards and commissions that play an active role in downtown.
•
The 2013 Downtown Master Plan Update reflects the vision of city staff and residents alike for the
future of our downtown. The plan identifies opportunities to enhance the lives of area residences, while
utilizing and protecting our historic and cultural resources. Acting on these opportunities will increase
the sustainability and financial standing of Georgetown, and will help ensure continued growth,
awareness and responsible development downtown.
The Arts and Culture Board recommends the adoption of the 2013 Downtown Master Plan Update by
the City of Georgetown City Council. The updated plan will continue to guide the growth and
development of our great downtown, creating a unique destination for residents and tourists alike.
Sincerely,
4Philip BajVr, Chair
Arts and Culture Board
113 E. 8th Street I P.O. Box 409 1 Georgetown, Texas 78627-0409 1 (512) 931-7679 1 (512) 930-3622 (fax)
www.georgetown.org I ms@georgetown.org
0
•
City of Georgetown, Texas
SUBJECT:
Announcements of upcoming events.
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on items
other than what was posted on the agenda
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Judy Fabry
•
0
City of Georgetown, Texas
SUBJECT:
Consideration and approval of minutes of December 17, 2013 Arts and Culture Board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Judy Fabry
ATTACHMENTS:
Description Type
Minutes from 12-17-13 meetine Backup Material
•