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HomeMy WebLinkAboutMinutes_ARTAB_03.18.2014Minutes of the Meeting of the Arts and Culture Board City of Georgetown, Texas March 18, 2014 The Arts and Culture Board met on Tuesday, March 18 at 4:30 p.m. in the small conference room of the Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Gary Anderson, Philip Baker, Shana Nichols, Betty Ann Sensabaugh, Liz Stewart, Amanda Still, and Melissa Waggoner Regular Session — began at 4:30 p.m. A. Citizens who wish to address the Board. None were present. B. Introduction of Board members — Chair Baker introduced the new board member, Melissa Waggoner. C. Announcements of upcoming events — Eric Lashley announced that the opening reception for the Benini show at the Art Center will be Saturday, March 29, from 7 to 9 p.m. The artist's talk will be on Sunday afternoon, March 30. D. Consideration and approval of minutes of the February 18, 2014 Board meeting. Stewart moved to approve the minutes as distributed. Still seconded the motion, which passed unanimously. E. Review of City Council Attendance Policy for Board Members — Eric Lashley. Lashley reminded the members that they must attend 75 percent of the regular meetings but exceptions will be made when absences are due to personal or family illness. The calendar runs from March through February and resets each year. F. Set day and time for 2014 Board meetings — Eric Lashley. Sensabaugh moved to continue to meet at 4:30 p.m. on the third Tuesday of the month. Still seconded the motion, which passed unanimously. G. Elect Vice Chair of the Board — Eric Lashley. Lashley asked whether anyone wished to volunteer for the position and Melissa Waggoner said she was willing. The Board voted unanimously to elect Waggoner as Vice Chair. H. Elect Secretary of the Board — Eric Lashley. Liz Stewart said she was willing to continue as secretary. The Board voted unanimously to elect Stewart as Secretary. Report about the operation of the Art Center during the past month – Eric Lashley and Gary Anderson. Lashley said the Tomfoolery show had been well attended. The Art Works board is working on reviewing or establishing all policies and procedures that affect the operation of the Art Center. Anderson reported that at the Art Works board meeting on March 17 a new slate of officers was elected: Diane Gaume, President; Micki Avery, Vice Chair; Janet Taylor, Secretary; Mari Ramirez, Treasurer; and Gary Anderson, At -Large Member. Taylor Kidd is the new chair of fund - raising. Anderson also reported that Art Works had published three calls for artists to which local artists may respond. The organization hopes that these shows —The American Dream (June 6 – July 20), The Great Outdoors (September 5 -28), and Art Hop (October 3-29) — will improve relations with local artists who have expressed a desire to show their work at the Art Center. Anderson said that one of the priorities of the Art Works board is to make clear to visitors to the Art Center that their donations are needed. He said they are working on ways to appeal to all types of visitors. Baker suggested that there need to be permanent "fixtures" in the gallery and studio that make it easy to donate, because approaching each visitor personally to ask for a gift may not be the best way to get people to give. J. Report regarding expenditure of funds from the Arts and Culture Board budget – Judy Fabry. Fabry reported that she had issued checks to Affordable Signs for the door signage at the Art Center and a check for $3000 to the Festival of the Arts for their grant to support the free public concert associated with the Festival. Lashley said that the Art Center needs $625 to pay for an advertisement of the Benini show in the next issue of the Community Impact. The decision to purchase an ad was made at the last minute, so they could not request the payment in advance. Sensabaugh moved to pay for the ad. Still seconded the motion, which passed unanimously. K. Consideration and possible action on the application of the Williamson Museum for a grant of $5000 – Eric Lashley. Still opened the discussion by saying that she believed that any money given to the Museum should come from the public art budget, not the grants budget, since the request came outside of the regular grant process. Nichols said she didn't believe the Board should give any amount to the Museum. Sensabaugh said that they definitely should not give the requested $5000, since none of the grants that were made earlier were more than $3000. Baker brought up the Museum's previous failure to comply with the conditions of the grant they received said he agreed with Nichols that the Board should not get involved in helping to pay for the 3- Legged Willie sculpture. He pointed out, however, that Dar Richardson's parting request was that the Board give something to support the Museum's public art. Lashley said he could see both sides of the discussion but in his opinion, fostering good relations among the institutions in the Cultural District should be a priority. Anderson suggested moving the $2500 remaining in the grant budget, after the Heritage Society withdrew their request, to the public art budget. Anderson moved to give the Museum $2500 from the public art budget, making certain that the Micki Ross understands that this is not a grant and is a one -time contribution to support public art. Sensabaugh seconded the motion. Further discussion ensued. The final vote was four members in favor and three opposed. Motion carried. L. Consideration and possible action on Gary Wang's proposal for the Board to hire a professional to photograph the Art Center interior and exterior — Eric Lashley. Lashley reported that Wang had decided to pay for the photographer himself and the shoot will take place during the Benini exhibition. Wang will allow the Board to purchase specific photographs and the rights to use them in publications and on websites if the photographer will agree to that arrangement. M. Consideration and possible action to approve paying the necessary honorariums to create a rotating sculpture show at the Georgetown Municipal Airport — Eric Lashley. Lashley said that the new interim airport director had contacted him and proposed putting some sculptures at the airport. Lashley has contacted Dar Richardson and the two of them will visit the airport soon to decide whether there are any locations that might be appropriate. He said that he will invite Richardson to attend the meeting next month to discuss the project if they decide it has merit. It probably would involve no more than two pieces. N. Consideration of dates of coming meetings —Eric Lashley. The regular April 15 date for the next meeting was agreeable to everyone. Chair Baker adjourned the meeting at 5:35 p.m. Respectfully submitted, Liz St ' Secretary Philip Baker,! hair Notice of Meeting for the Arts and Culture Advisory Board • of the City of Georgetown March 18, 2014 at 4:30 PM at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda B Introduction of Board members -- Eric Lashley C Announcements of upcoming events. D Consideration and approval of minutes of February 18, 2014 Arts and Culture Board meeting. E Review of City Council Attendance Policy for Board members -- Eric Lashley • F Set day and time for 2014 Board meetings -- Eric Lashley G Elect Vice Chair of the Board -- Eric Lashley H Elect Secretary of the Board -- Eric Lashley I Report regarding the operation of the Georgetown Art Center during the past month -- Eric Lashley and Gary Anderson • J Report regarding expenditure of funds from the Arts and Culture Board budget -- Judy Fabry K Consideration and possible action on the application of the Williamson Museum for a grant of $5000 -- Eric Lashley L Consideration and possible action on Gary Wang's proposal for the Board to hire a professional to photograph the Art Center interior and exterior -- Eric Lashley M Consideration and possible action to approve paying the necessary honorariums to create a rotating sculpture show at the Georgetown Municipal Airport -- Eric Lashley N Consideration of dates of coming meetings -- Eric Lashley CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, H 3 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2014, at , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Jessica Brettle, City Secretary City of Georgetown, Texas C SUBJECT: Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: Judy Fabry • L� City of Georgetown, Texas SUBJECT: Introduction of Board members -- Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: ATTACHMENTS: Description Type ❑ 2014 roster BaJop %btcmil • L 0 • 03/11 /2014 ARTS AND CULTURE BOARD 2014-2015 Name, Address, Phone Date Exp. Terms Restriction on Notes Number, & E-mail Of bate Position Appt Gary Anderson 1 9/12 2/13 1st partial Appointed 9/2012 to 2/13 2/15 1S`full replace Karen Lange, to complete her term Philip Baker, Chair Appointed 2010 to 2 2/10 2/11 1 s' — Partial replace Penny 2/11 2/13 151 full Plueckhahn, to complete 2/13 2/15 2"d full her term Appointed chair 2011, 2012, 2013 Shana Nichols 3 2/12 2/14 1S`full 2/14 2/16 2"d full Betty Ann Sensabaugh 4 2/13 2/15 1 St full Liz Stewart -replaced Jukes 6/11 5 6/11 2/12 1S'- Qartial Term end changed in 2/12 2/14 1�dfull 2011 to 2/12 to help 2/14 2/16 2 full balance board rotation Elected secretary 2/12, 2013 Amanda Still -replaced Solin 6/11 6 Elected vice chair 2012, 6/11 2/12 1 st - partial 2013 2/12 2/14 1 S' full Melissa Waggoner 7 2/14 2/16 1S' Full Meeting date: 3`d Tuesday at 4:30 p.m. in the Library conference room (unless otherwise noted) Staff Liaisons: Eric Lashley, Library Director (eric.lashlev an4eorpetown.ora; 930-2513 and Judy Fabry, Library Administrative Assistant (udy.fabry ci.georgetown.oro, 930-3552) Last roster update: 2.19.2014 City of Georgetown, Texas SUBJECT: Announcements of upcoming events. ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: Judy Fabry n U City of Georgetown, Texas 0 SUBJECT: Consideration and approval of minutes of February 18, 2014 Arts and Culture Board meeting. ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: Judy Fabry ATTACHMENTS: Description Type El Minutes of 2.18.2014 Board meetine Backup Material • . WILLIAMSON {MUSEUM 716 South Austin Avenue Georgetown,TX 78626 tel: 512.943.1670 williamsonmuseum.org February 11, 2014 Dear Arts and Culture Board, Thank you for notifying me of the grant money that is available for Public Art in the City of Georgetown. I am writing to request funding from the Arts and Culture Board for our Three - Legged Willie Statue that has been installed in front of the museum. I am requesting S5,000 for the statue, which had a total cost of just under $50,000. It has been funded so far by private donations, and no tax -payer money has been spent on the project up to this point. Robert McAlpin Williamson is the namesake of Williamson County. Several of the founders and first officials of Georgetown as well as the county served with Judge Williamson in the early days of Texas. His service to our state is immense, and he is well -deserving of this monument — the only existing one for Judge Williamson. It is receiving state-wide attention from Texas history buffs and history organizations. Several of his descendants attended the unveiling and • have visited since. They have also contributed to the fundraising effort. The 400-lb bronze statue was designed by Georgetown artist, Lucas Adams. It is a testament to his talent and a perfect fit for the continuing initiative of placing public art in our public spaces. I believe the statue is a wonderful addition to downtown. I hope that you agree and will be willing to help with the financing of this beautiful work of art. Thank you for all you do to promote the arts in Georgetown and move us along as a City of Excellence. Sincerely, Mickie Ross Executive Director 0 Ll SISTERBROTHER MGMT. Estimate for: Gary Wang Wang Architects gary@wangarchitects.com 512-677-9610 PO Box 4441 Dallas, TX 75208 accounting@SISTERBROTHERMGMT.com Date 11 /22/13 ESTIMATE Estimate No. I Job Name 2011314 Description Quantity Cost Total Casey Dunn Creative Fee, $2500 per day 1 2,500.00 2,500.00 Casey Dunn Licensing Fee, $750 1 750.00 750.00 Casey Dunn Creative Fee 15 50.00 750.00 Crew - First Assistant to the Photographer, $250 per day 2 250.00 500.00 Production - Meals and Misc. Expenses 1 200.00 200.00 Shoot Dates: TBD, February 2014 Assigned by: Gary Wang Project: Georgetown Art Center USAGE LICENSE: UPON RECEIPT OF PAYMENT IN FULL, THE PHOTOGRAPHER AGREES TO LICENSE TO WANG ARCHITECTS THE FOLLOWING USAGE RIGHTS: Non -Exclusive license to use the Work, up to 15 Images, in the following media only: Uniimted Use for an Unlimited Time All rights are reserved exept those specifically granted by this estimate. This license may not be transferred to a third party without the written consent of the copyright holders (the Photographers). Total Estimated Fees and Expenses $4,700.00 • Estimate is valid for 15 days from the date of issue. Ali rights not specd1cafty granted in writing, iickxfug copyright, remain the exclusive property of the Photographer. Time is of the essence for receipt of payment. Granting g of rights of usage is conli gent upon payment and is subject 10 the terms and c0rdti0ns provided in the Assignment Estimate and the Usage Uscense arcluded above. Payment is requtred within 30 days of invoice dale. Balance Is subject to monthly radilrg charges applied thereafter. Adjustment of amount, or terms, must be r led vAKn 14 day expes e subject to normal trade variance of 10°/ from estmaled amounts. s s of invoice date. AN eruer 0 City of Georgetown, Texas SUBJECT: Review of City Council Attendance Policy for Board members -- Eric Lashley ITEM SUMMARY: Sec. 2.36.010. Duties of members of Commissions, Committees, and Boards (from Georgetown City Code, Chapter 2.36 City Commissions, Committees and Boards) Attendance by Members is integral to success of the commission, committee or board. It is Council policy to require a minimum of 75 percent attendance of each Member at each regularly scheduled meeting including subcommittee meetings. A Member shall be allowed two excused absences for the Member's personal medical care, required medical care of a Member's immediate family member (as defined by City Ordinance), or Member's military service that shall not count against the 75 percent attendance requirement. Written notice shall be sent to a Member and the Member's City Council representative when it appears the Member may violate the attendance policy by being absent from more than 25 percent of regularly scheduled meetings, including subcommittee meetings. Excessive absenteeism may result in the Member being replaced by the Council. FINANCIAL IMPACT: • SUBMITTED BY: 0 City of Georgetown, Texas .7 SUBJECT: Set day and time for 2014 Board meetings -- Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: • 0 City of Georgetown, Texas 0 SUBJECT: Elect Vice Chair of the Board -- Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: • • City of Georgetown, Texas u SUBJECT: Elect Secretary of the Board -- Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: • is City of Georgetown, Texas 0 SUBJECT: Report regarding the operation of the Georgetown Art Center during the past month -- Eric Lashley and Gary Anderson ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: ATTACHMENTS: Description Type E:1 door sienaee Backup ,Xbteriat • LI St. Quote Valid for 30 Monday Closed Tues-Sat 10:00am - 6:00pm Sunday 1:00pm - 5-00pm ' 9 I 2 fn ' �f i R a 'W � 's SS. Ly,�p D eroax 4wd �7° � Y STUDIO ENTRANCE Main Entrance on Main St. —► T 0 IrY! ..rv04 1) 175,Dais: `Yjaffordable 2/20/2014 R.Shavle00 +TAX ` Vinyl Lettering for Glass Doors/Windows 78626 4185 EAST HWY. 29, STE. A rgetown.org GEORGETOWN, TX 78626 Applied on -site from Date Listed (512) 869-SIGN (7446) Fat: (512) 869-5888 City of Georgetown, Texas 0 SUBJECT: Report regarding expenditure of funds from the Arts and Culture Board budget -- Judy Fabry ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: ATTACHMENTS: Description 0 expenses by category 0 2013-14 expense detail 17� 0 Type Backup Material Backup Material 7 Art Center $ 2,500.00 $ 1,000.00 $ 250.00 $175.00 $ 206.75 Marketing/ Events/ Balance Promotion Balance Receptions $10,000.00 $10,000.00 $7,500.00 $ 888.05 ; $9,111.95 ` $ 432.94 $6,500.00 $ 132.10 $8,979.85 $150.00 $6,250.00 $696.62 $6,075.00 $5,868.25 Public Art/ Scholarships/ Balance Sculpture Tour Balance Grants $2,000.00 $10,000.00 $1,567.06 $ 300.00 ,: = $9,700.00 ` $2,000.00 $1,417.06 $ 300.00 $9,400.00 ; $3,000.00 $720.44 $ 300.00 ` $9,100.00 $500.00 $ 600.00 $8,500.00 ' $1,500.00 $ 300.00 $8,200.00 ,. $3,000.00 $ 3,822.00 $4,378.00 $2,500,00 $ 300.00 $4,078.00 , $ 300.00 $3,778.00 $ 58.75 ". $3,719.25 $ 15.00 $3,704.25 training & Balance Admin Balance $17,000.00 $1,000.00 $15,000.00 $12,000.00 $11,500.00 $10,000.00 $7,000.00 $4,500.00 • _ Arts & Culture Board Expenses FY 2013-14 Date Item Amount; Balance 10/10/2013 Sponsorship of Chadwick & Spector 50,000 exhibit @ Art Center 2,500 47,500 & reimbursement for printing of Benini materials PO 3400163 1,000 46,500 10/14/2013 Printing invitations for ribbon -cutting 432.94 46,067 10/17/2013 Sun McColgin honorarium 300.00 45,767 Pokey Park honorarium 300.00 45,467 Art Center expense Micheal Epps honorarium 300.00 45,167 Marketing/promo Terry M. Jones honorarium (2 pieces) 600.00 44,567 Events/receptions 10/21/2013 Nick Ramos 10/18/13 ribbon -cutting invite 150.00 44,417 Public art/Sculp Tour 10/26/2013 JF MC charges for ribbon -cutting recep. 696.62" 43,720 Scholarships & Grants 11/13/2013 Micheal Epps honorarium 300.00 43,420 Training & Administration 12/2/2013 Purchase of Queen of Scotland 3822.00 39,598 12/9/2013 Matt Graves, Art Center video 250.00 39,348 1/13/2014 D&L Printing, sculpture tour brochures 888.05 38,460 1/22/2014 Faith Schnexnayder honorarium 300.00 38,160 1/22/2014 Dar Richardson honorarium 300.00 37,860 1/28/2014 D&L Printing, Art Galleries rack cards 132.10 37,728 1/27/2014 grant to Wmson Co Symph Orch 2000.00 35,728 1/27/2014 grant to Georgetown Symp Society 3000.00 32,728 2/4/2014 grant to EVHS Percussion Program 500.00 32,228 2/4/2014 GTX plaques for (2) library sculptures 58.75 32,170 2/17/2014 grant to Community Montessori 1500.00 30,670 2/24/2014 GTX plaques (repl Pokey Park/Shaman) 15.00 30,655 2/25/2014 Affordable Signs (signage on 3 doors) 175.00 30,480 3/3/2014 grant to Georgetown Festival of the Arts 3000.00 27,480 3/10/2014 Affordable Signs (addtl signage) 31.75 27,448 ($10,000 budgeted) ($10,000 budgeted) ($2,000 budgeted) ($10,000 budgeted) ($17,000 budgeted) ($1,000 budgeted) City of Georgetown, Texas • SUBJECT: Consideration and possible action on the application of the Williamson Museum for a grant of $5000 -- Eric Lashley ITEM SUMMARY: Museum director Mickie Ross requested $5000 to support the Museum's purchase of the statue of 3- Legged Willie that has been installed in front of the museum. (Request letter is attached) FINANCIAL IMPACT: SUBMITTED BY: ATTACHMENTS: Description Type 0 Williamson Museum grant request Backup \laicrial • x WILLIAMSON MUSEUM 716 South Austin Avenue Georgetown,TX 78626 tel: 512.943.1670 wilhamsonmuseum.org February 11, 2014 Dear Arts and Culture Board, Thank you for notifying me of the grant money that is available for Public Art in the City of Georgetown. I am writing to request funding from the Arts and Culture Board for our Three - Legged Willie Statue that has been installed in front of the museum. I am requesting S5,000 for the statue, which had a total cost of just under $50,000. It has been funded so far by private donations, and no tax -payer money has been spent on the project up to this point. Robert McAlpin Williamson is the namesake of Williamson County. Several of the founders and first officials of Georgetown as well as the county served with Judge Williamson in the early days of Texas. His service to our state is immense, and he is well -deserving of this monument the only existing one for Judge Williamson. It is receiving state-wide attention from Texas history buffs and history organizations. Several of his descendants attended the unveiling and • have visited since. They have also contributed to the fundraising effort. The 400-lb bronze statue was designed by Georgetown artist, Lucas Adams. It is a testament to his talent and a perfect fit for the continuing initiative of placing public art in our public spaces. 1 believe the statue is a wonderful addition to downtown. I hope that you agree and will be willing to help with the financing of this beautiful work of art. Thank you for all you do to promote the arts in Georgetown and move us along as a City of Excellence. Sincerely, Mickie Ross Executive Director 0 City of Georgetown, Texas SUBJECT: Consideration and possible action on Gary Wang's proposal for the Board to hire a professional to photograph the Art Center interior and exterior -- Eric Lashley ITEM SUMMARY: At the February meeting the Board considered Mr. Wang's request but asked for more information before making a decision. FINANCIAL IMPACT: SUBMITTED BY: ATTACHMENTS: Description Type ❑ Wane proposal Backup Mmerial • 0 S I S T E R B R 0 T H E R • M GMT. PO Box 4441 Dallas, TX 75208 accounting@SISTERBROTHERMGMT.com Estimate for: ESTIMATE Gary Wang Wang Architects gary@wangarchitects.com bate Estimate No. Job Name 512-677-9610 11/22/13 2011314 I Description Quantity Cost Total Casey Dunn Creative Fee, $2500 per day Casey Dunn Licensing Fee, $750 1 2,500.00 2,500.00 Casey Dunn Creative Fee 1 750.00 750.00 15 50.00 750.00 Crew - First Assistant to the Photographer, $250 per day 2 250.00 500.00 Production - Meals and Misc. Expenses 1 200.00 200.00 Shoot Dates: TBD, February 2014 Assigned by: Gary Wang Project: Georgetown Art Center UJHUt LfUtNSt: UPON RECEIPT OF PAYMENT IN FULL, THE PHOTOGRAPHER AGREES TO LICENSE TO WANG ARCHITECTS THE FOLLOWING USAGE RIGHTS: Non -Exclusive license to use the Work, up to 15 Images, in the following media orgy: Unlimted Use for an Unlimited Time All rights are reserved exept those specifically granted by this estimate. This license may not be transferred to a third party without the written consent of the copyright holders (the Photographers). Total Estimated Fees and Expenses $4,700.00 • Estimate s vafd for 15 days from the date of issue. All rights not specdicatty granted in vnitN. r Tine s of the essence for rece of ncAxitng>"• rem the exclusive properly of the Photographer. �1 payment. Granlig of rights of usage s coral itgent upon payment and is subject to the terms and conditions provided it the Assig ment Estimate and the Usage Uscense included above. Payment is required within 30 days of invoice date. Balance Is subject to moahly re-b&g charges applied thereafter. Adtustmenl of emoL", or terms, must be requested wiltwt 14 days of invoice dale. Al expenses are subject to normah trade variance of 10% from estimated amounts. 0 City of Georgetown, Texas SUBJECT: Consideration and possible action to approve paying the necessary honorariums to create a rotating sculpture show at the Georgetown Municipal Airport -- Eric Lashley ITEM SUMMARY: Eric Lashley received a request from the new airport manager, Curtis Benkendorfer, to consider placing some pieces of sculpture at the airport. FINANCIAL IMPACT: SUBMITTED BY: City of Georgetown, Texas • SUBJECT: Consideration of dates of coming meetings -- Eric Lashley ITEM SUMMARY: Consideration of whether the dates of future meetings are agreeable to the Board. FINANCIAL IMPACT: n/a SUBMITTED BY: • 1*1